Agenda of Maungakiekie-Tāmaki Local Board

No.	Title	Page
a ⇩	Chairperson's Report May 2019	11

Maungakiekie-Tāmaki Local Board

28 May 2019

Auckland Transport Update May 2019

File No.: CP2019/07751

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Maungakiekie-Tāmaki Local Board on transport related matters within the local board area and the region for the period of April 2019.

Whakarāpopototanga matua

Executive summary

2. This report updates the board on regional matters including the Auckland Manukau Eastern Transport Initiative (AMETI) and the Safe Speed Bylaw.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the Auckland Transport May 2019 update report.

Horopaki

Context

3. This report addresses transport related matters in the Maungakiekie-Tāmaki Local Board area.

4. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. Reports are provided monthly to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important role local boards play within and on behalf of their local communities.

5. Other matters, such as road closures, are reported to the board on an as needed basis for timeliness.

Tātaritanga me ngā tohutohu

Analysis and advice

AMETI

6. The local board were briefed at a workshop on 30 April 2019 on the AMETI intensive preparatory works over the Easter and Anzac holiday period. All work went as planned and there was minimal impact on traffic. Key notes from the works include:

· the Panmure sign was removed and placed into storage until a new use for the sign can be determined;

· over 100 metres of new storm water network installed;

· over 400 metres of new services including watermains, gas and power installed;

· archaeology, including old roads and a well, discovered in multiple locations;

· traffic and pedestrians kept flowing throughout the week.

7. A further local board workshop on the AMETI project is scheduled for 18 June 2019.

Safer Speed Bylaw

8. Public consultation has closed on the speed bylaw. Auckland Transport received 11,007 submissions on its proposal to reduce speeds on some 700km of high-risk roads around the region.

9. The hearings are now complete, and a report will go to the Auckland Transport board in July for its consideration before adopting the bylaw. Implementation will be from August onwards.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

10. The delivery of the AMETI project has impacts and overlaps with Auckland Council and Panuku. These are managed and addressed through regular liaison meetings.

11. The other issues reported are confined to Auckland Transport and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. The board receive an update report as part of the monthly business meeting agenda and issues are workshopped as necessary between meetings.

13. Board members may direct queries on issues via electedmember@at.govt.nz.

Tauākī whakaaweawe Māori

Māori impact statement

14. Consideration of impacts and opportunities for engagement is carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

15. Financial implications are considered on an individual project basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The proposed decision of receiving this report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri

Next steps

This report will be presented to the local board at the Tuesday 28 May business meeting. Prior to this, several matters will be workshopped including the Community Safety Fund, Safe School Streets and AMETI.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Bruce Thomas - Elected Member Relationship Manager
Authoriser	Jonathan Anyon - Elected Member Relationship Team Manager

Maungakiekie-Tāmaki Local Board

28 May 2019

Auckland Council's Quarterly Performance Report: Maungakiekie-Tāmaki Local Board for quarter three 2018/2019

File No.: CP2019/07874

Te take mō te pūrongo

Purpose of the report

1. To provide the Maungakiekie-Tāmaki Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2019.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Maungakiekie-Tāmaki Local Board work programme is tracking at the end of quarter three 2018/2019.

3. The work programme is produced annually and aligns with the Maungakiekie-Tāmaki Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· due to poor weather the Onehunga Christmas Lights event was cancelled. Part of the event budget, $3500, was unspent and reallocated to the local community grants activity at the local board’s February 2019 business meeting (resolution: MT/2019/7)

· the local board allocated $99,534 through its first strategic partnerships grant round

· the Ready to Rent project has been renamed ‘Rent Smart’ and a pilot workshop series in Oranga has begun

· the activities, Experiential Learning and Action for Water in Schools, and Pest Education and Management in Schools were delayed due to difficulty identifying a suitable contractor. Auckland Zoo has been confirmed as the contractor for these projects and will deliver these programmes in quarter four

· the activity, Industry Pollution Prevention Programme – revisits, was approved by the local board at the February 2019 business meeting (resolution MT/2019/7). The contractor will be delivering this activity in quarter four.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged).

6. The financial performance report compared to budget 2018/2019 is attached. There are some points for the local board to note:

· the overall operating result is three per cent below budget due to higher operating revenue and operating expenditure

· revenue is above budget due to venue hire, community leases and miscellaneous income from libraries

· operating expenditure is three per cent above budget mainly in asset-based services

· locally driven initiatives (LDI) expenditure is below budget due to slower than expected delivery of the local board’s projects

· capital expenditure is above budget by 181 per cent, mainly in local asset renewals and growth funded projects.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019.

Horopaki

Context

7. The Maungakiekie-Tāmaki Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Services: Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Leases

· Infrastructure and Environmental Services

· The Southern Initiative

· Plans and Places.

8. Work programmes are produced annually, to meet the Maungakiekie-Tāmaki Local Board outcomes identified in the three-year Maungakiekie-Tāmaki Local Board Plan. The local board plan outcomes are:

· Maungakiekie-Tāmaki is an active and engaged community

· Maungakiekie-Tāmaki is a community that cares about its environment

· Maungakiekie-Tāmaki is the place to be

· Maungakiekie-Tāmaki has quality infrastructure to match growth.

9. The graph below shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

11. The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Maungakiekie-Tāmaki Work Programme by RAG status

12. The graph below shows the activity status of activities in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

Key activity updates from quarter three

13. Local events programme – Onehunga Christmas Lights event: due to poor weather this event was cancelled. Part of the funding, $3500, for the cancelled event was unspent and reallocated to the activity, local community grants at the local board’s February 2019 business meeting (resolution: MT/2019/7).

14. Local civic events: the local board funded the restoration and unveiling of plaques at Waikaraka Park Cemetery for two graves where Belgium recipients of the Queen Elizabeth medal lay to rest.

15. Strategic partnerships: the local board allocated $99,534 through its first strategic partnerships grant round. For the youth initiatives projects, Flipping East have developed and are testing three prototypes that engage youth in civics.

16. Oranga Community Centre – programme delivery: in partnership with Te Wananga o Aotearoa and Te Ataarangi, two te reo Māori classes are now being delivered at the centre. Also initiated in quarter three was a youth action programme focussing on youth employment opportunities for the Oranga community’s youth. As a result of this programme one participant has obtained paid employment.

17. Panmure Community Hall – programme delivery: in collaboration with Rākau Tautoko, a programme called ‘Phenomenal Young Women’ has been opened. Phenomenal Young Women is led by a local Tāmaki young woman and responds to the need for more safe spaces for young women to connect in Tāmaki.

18. Ready to Rent: this project has been renamed ‘Rent Smart’ and a pilot workshop series in Oranga has begun. The initial workshops were delivered by the Auckland District Health Board, Beacon Pathway and Christians Against Poverty. They focussed on maintaining a warm, dry and healthy home, tenants’ rights and responsibilities, and money management. The local board have funded the Onehunga Citizens Advice Bureau to organise and deliver an ongoing Rent Smart Information Hub at Oranga Community Centre. Further workshops are being organised to be delivered by local groups in the Riverside, Panmure and Glen Innes communities. No Six, a digital media group that interacts with youth, has also been engaged to develop a youth Rent Smart prototype.

19. Te Oro – programme delivery: in March Te Oro hosted the Mana Wāhine International Women’s Day Event where over 100 women participated in a series of dance workshops and conversations. Te Oro also delivered Seniors DANCE and Pacific Dance, two programmes providing dance classes to individuals of the age 60 and above.

20. Experiential Learning and Action for Water in Schools: there was a delay in delivery due to difficulty identifying a suitable contractor. Auckland Zoo has been confirmed as the contractor for this project and will deliver the programme in quarter four.

21. Pest Education and Management for Schools: there was a delay in delivery due to difficulty identifying a suitable contractor. Auckland Zoo has been confirmed as the contractor for this project and will deliver the programme in quarter four.

22. Manukau Harbour Forum: this activity is at risk of not being delivered due to the governance and management review not starting until quarter four. Arrangements for releasing governance staff resource to undertake the review are being finalised and the review will be undertaken and completed in quarter four.

23. Industry Pollution Prevention Programme – revisits: this activity was approved by the local board at the February 2019 business meeting (resolution MT/2019/7). The contractor will be delivering this activity in quarter four.

24. Support customer and community connection and celebrate cultural diversity and local places, people and heritage: the Panmure Library alongside the Panmure Community Hall and the Arts, Community and Events team organised the Tāmaki expo. This event enabled over thirty Panmure-based community providers to connect with the over 700 attendees.

25. Glen Innes Pool and Leisure Centre operations: the pool and leisure centre experienced a 16 per cent increase in visits when measured against the same period last year (December – February). This increase is most likely a result of the 36 per cent increase in aquatic visits that is due to water safety programmes that were delivered for Tāmaki College and Te Kura Kaupapa Māori School.

26. Lagoon Pool and Leisure Centre operations: the pool and leisure centre experienced a nearly 20 per cent increase in visits when measured against the same period last year (December – February). This increase is most likely a result of the 29 per cent increase in aquatic visits.

27. Lagoon Stadium: the stadium experienced a 30 per cent increase in visits when measured against the same period last year (December – February) and customer satisfaction scores were up 10 per cent.

28. Onehunga War Memorial Pool and Leisure Centre operations: the pool and leisure centre had its annual maintenance of the indoor pool and extended maintenance of the spa, sauna and steam room, closing these parts of the facility. This led to a 14 per cent decrease in visits when measured against the same period last year (December – February), yet memberships remained high.

29. The following Community Facilities projects have been completed in quarter three:

· Riverside Community Centre – renew signage and fence

· Upgrade fire system and electrical switchboard – community centres and halls

· Upgrade fire system and electricals.

Activities on hold

30. The following work programme activities have been identified by operating departments as on hold:

· Stone Cottage – renew roof and joinery: this project is currently on hold due to seismic implications. The seismic team will undertake an investigation and recommend a way forward for this project.

Changes to the local board work programme

Deferred activities

31. These activities are deferred from the 18/19 work programme:

· Mt Wellington War Memorial Park – provide new dual toilet facility: this project is deferred due to ongoing discussions with the club utilising this park. Staff will recommend a way forward for this project once discussions have completed.

· Jellicoe Park, Quadrant Road Onehunga – Lease to Onehunga Fencible and Historical Society Incorporated: this lease is deferred due to the property being on the seismic study programme. Further progress will be made once the Asset Management Intelligence Support Team have completed their study.

· Jordan Park, 17A Cameron Street Onehunga – Lease to Tongan Health Society Incorporated: this lease is deferred as a feasibility study on the future use of this site is required. Panuku will undertake the feasibility study and present their findings to the local board.

· Panmure Basin, 100A Ireland Road Panmure – Lease to Panmure Sailing Club Incorporated: this lease is deferred as Land Information New Zealand are in the process of transferring this land to The Department of Conservation to vest in Auckland Council in trust as a classified recreation reserve. This process will take several months to complete and unlikely to be completed in the 2018/2019 Financial Year.

· Panmure Community Hall, 7-13 Pilkington Road Panmure – Lease to RNZ Plunket Society: this lease is deferred as there are issues regarding the internal building works. Further progress will be made once these issues have been resolved.

· Ruapotaka Reserve, 106 Line Road Glen Innes – Lease to Ruapotaka Marae Society Incorporated: this lease is deferred as other components of the wider Ruapotaka Reserve and Ruapotaka Marae developments are yet to be completed. Further progress will be made once these other components have been completed.

· Hamlin Park, 39 Hamlin Road Mt Wellington – Lease to Mt Wellington Cricket Club Incorporated: this lease is deferred due to ongoing discussions with the club utilising this park. Staff will recommend a way forward for this lease once discussions have completed.

Cancelled activities

32. These activities are cancelled:

· Community awareness and community led riparian restoration: this project is cancelled to mitigate significant risks due to procurement issues. The local board approved staff recommendation to reallocate this projects budget of $20,000 toward an Industry Pollution Prevention Programme that is being delivered in quarters three and four (Resolution: MT2019/7).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. This report informs the Maungakiekie-Tāmaki Local Board of the performance for the quarter ending 31 March 2019.

Tauākī whakaaweawe Māori

Māori impact statement

35. The local board remains committed to integrating and supporting work that contributes to outcomes for Māori. This includes enhancing partnerships and collaborative ways of working with mana whenua and mataawaka.

36. In June 2018, the Maungakiekie-Tāmaki Local Board signed a relationship agreement with Ngāti Pāoa.

37. Some of the activities in the local board’s 2018/2019 work programme (Attachment A) have specific impact on the wider Māori community, this includes:

· continued collaboration with Ruapotaka Marae and their marae redevelopment

· a committee to govern Te Oro that includes mana whenua and community representation. Te Oro is a multi-purpose arts and cultural centre aimed at empowering youth in the local community. In quarter three, all 17 programmes that were delivered at Te Oro sought to achieve outcomes for Māori

· Oranga Community Centre initiated two Te Reo Māori classes in partnership with Te Wananga o Aotearoa and Te Ataarangi

· supporting the 312 Hub, a youth-led art gallery and creative studio conceptualised on Treaty Principles and embedded with Mana Moana Oceania methodologies. In December 2018, the board funded the 312 Hub to deliver youth initiatives in the Maungakiekie area

· all three libraries in the Maungakiekie-Tāmaki Local Board area are committed to ‘celebrating Te Ao Māori and strengthening responsiveness to Māori’. Each of the libraries celebrated Waitangi Day with themed displays and delivered Wriggle and Rhyme, rhymes and stories in Te Reo Māori.

Ngā ritenga ā-pūtea

Financial implications

38. This report is for information only and therefore there are no financial implications associated with this report.

Financial Performance

39. Revenue from community centres, libraries and community leases is $77,000 above budget.

40. Expenditure is above budget by $391,000. This is mainly in asset-based services for scheduled and response repairs in park services, facility contracts, community centres and libraries.

41. In LDI Opex funded projects, some of the deliveries are slower than expected. This year’s new initiatives such as the Integrated Arts, Community and Events activity and Ready to rent are now in progress.

42. Capital spend is ahead of budget in local asset renewals and growth funded projects, such as the Tāmaki Estuary Coastal Walkway and general park development in Panmure Basin, Onehunga Bay Reserve and Taniwha Reserve.

43. The Maungakiekie-Tāmaki Local Board Operating Performance Financial Summary report is Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

45. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

46. The local board will receive the next performance update for quarter four following the end of the financial year (June 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Work programme 2018/2019 quarter three update	31
b ⇩	Quarter three operating performance financial summary	57

Ngā kaihaina

Signatories

Author

Mal Ahmu - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Trina Thompson - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 May 2019

Maungakiekie-Tāmaki Local Grants Round Three 2018/2019 grant allocations

File No.: CP2019/06103

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Maungakiekie-Tāmaki Local Grants Round Three 2018/2019 including multiboard applications.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for Maungakiekie-Tāmaki Local Grants Round Three 2018/2019 (refer Attachment B) including multiboard applications (Attachment C).

3. The Maungakiekie-Tāmaki Local Board adopted the Maungakiekie-Tāmaki Local Board Community Grants Programme 2018/2019 on 24 April 2018. The document sets application guidelines for community contestable grants.

4. The local board has set a total community grants budget of $120,000 for the 2018/2019 financial year. A total of $82,135 has been allocated in previous grant rounds. This leaves a total of $37,865 to be allocated to the remaining one local grant round in 2018/2019.

5. Forty-two applications were received for Maungakiekie-Tāmaki Local Grants, Round Three 2018/2019, requesting a total of $259,612.60 and eleven multiboard applications were also received requesting a total of $35,405.21.

Ngā tūtohunga

Recommendations

That the Maungakiekie-Tāmaki Local Board:

a) agree to fund, part-fund or decline each application in Maungakiekie-Tāmaki Local Grants Round Three 2018/2019 listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG1911-304	Darren Masters	Arts and culture	Towards the cost of music licensing fees, studio equipment, an antenna, and transmitter.	$3,556.00	Eligible
LG1911-311	Dolphin Theatre Incorporated	Arts and culture	Towards the royalty fees and advertising costs for the theatre production ""The Flint Street Nativity".	$3,500.00	Eligible
LG1911-337	Action Education Incorporated	Arts and culture	Towards the facilitator fees to deliver 15 "Spoken Word Poetry" workshops at schools in the local board area.	$3,000.00	Eligible
LG1911-302	The Upside Downs Education Trust	Community	Towards the costs to deliver speech language therapy for four children with Down Syndrome.	$4,400.00	Eligible
LG1911-308	Auckland Seniors Support and Caring Group Incorporated	Community	Towards the venue hire (Panmure Community Hall) and purchase of two speakers.	$5,000.00	Eligible
LG1911-312	The Friends Of Onehunga Community House Incorporated	Community	Towards the purchase of a food warmer, two electric jugs and one microwave oven.	$1,739.00	Eligible
LG1911-316	Communicare-Civilian Maimed Association (Auckland) Incorporated	Community	Towards the cost of games, craft materials, food, entertainment and volunteer expenses (travel costs) for each of the four friendship centres from June 2019 to May 2020.	$10,000.00	Eligible
LG1911-317	Royal New Zealand Plunket Trust	Community	Towards wages for eight months for the playgroup coordinator at the Onehunga playgroup centre.	$9,070.00	Eligible
LG1911-319	The Life Centre Trust Auckland	Community	Towards the venue hire cost of Glen Innes Community Hall for the "Soup Kitchen" between 11 March 2019 to 9 December 2019.	$2,313.60	Eligible
LG1911-320	The Asian Network Incorporated	Community	Towards the cost of delivering the 'Migrant and Refugee Health and Well-being Program" in the local board area, specifically the meeting and workshop costs including mileage, workshop materials, laptop, mobile phone, translation, printing, and advertising costs.	$8,500.00	Eligible
LG1911-321	Edmund Paongo	Community	Towards the cost of fitness equipment.	$1,000.00	Eligible
LG1911-322	Kids Safe with Dogs Charitable Trust	Community	Towards printing, instructor facilitation, and administration cost.	$8,575.00	Eligible
LG1911-323	Asthma New Zealand Incorporated	Community	Towards the wages of two asthma nurse educators.	$10,000.00	Eligible
LG1911-326	Dance Therapy NZ	Community	Towards the facilitator fees, materials, marketing, and administration costs for “Arts 4 Us” drop-in workshops in Riverside and Oranga from July to December 2019.	$5,000.00	Eligible
LG1911-327	The Tongan Health Society Incorporated	Community	Towards delivery of the “Pacific Elderly Day Programme”, including costs for speakers, instructors, transportation (pick up and drop off), consumables, resources for activities, advertising, and catering.	$10,000.00	Eligible
LG1911-328	Literacy Aotearoa Charitable Trust	Community	Towards the costs of workbooks and license fees for the "Safe Driver Programme" for residents on a low income.	$1,982.00	Eligible
LG1911-329	Te Karanga Charitable Trust	Community	Towards the facilitators' wages for "Creative Pathways Taha Awa" between June 2019 to June 2020.	$9,360.00	Eligible
LG1911-332	Anglican Trust for Women and Children	Community	Towards the cost of providing hot meals to 300 people and entertainment for a community event "Winter Wonderland".	$6,880.00	Eligible
LG1911-335	Mount Wellington Playcentre Tamaki Playcentres Association Incorporated	Community	Towards the costs of upgrading the indoor and outdoor area to meet health and safety requirements.	$5,500.00	Eligible
LG1911-336	Youthline Auckland Charitable Trust	Community	Towards the overall costs to train, manage and supervise the volunteer counsellors.	$5,000.00	Eligible
LG1911-340	CCS Disability Action Auckland Incorporated	Community	Towards the cost of the sound system upgrade for the “Kauri Room” (training room).	$4,000.00	Eligible
LG1911-346	The Crescendo Trust of Aotearoa	Community	Towards the vehicle and mobile phone expenses between June 2019 to June 2020.	$10,000.00	Eligible
LG1911-351	Citizens Advice Bureau Auckland City Incorporated	Community	Towards the purchase and installation of five new computers for the Glen Innes branch of the “Citizens Advice Bureau”.	$6,199.00	Eligible
LG1911-354	YMCA North Incorporated	Community	Towards “Raise Up” Onehunga and Panmure crew, volunteer and event costs.	$5,000.00	Eligible
LG1911-355	Tamaki Community Development Trust	Community	Towards counselling and transport costs for the vulnerable families programme between May 2019 to April 2020.	$3,500.00	Eligible
LG1911-363	Hainoame Fulivai International Kiwi Consultants	Community	Towards the purchase of a projector, screen, laptop, mouse, laptop bag and two popup banners for the "Food Business Start-Up" community workshops.	$4,397.00	Eligible
LG1911-364	Auckland Action Against Poverty Incorporated	Community	Towards the costs of printing, stationary, mobile phone, internet and training expenses for the advocacy service between 3 June 2019 to 29 May 2020.	$2,000.00	Eligible
LG1911-324	Stanhope Road School	Environment	Towards costs for the Stanhope Road School to join the Beezthingz "bees in schools" programme.	$1,701.00	Eligible
LG1911-330	Tamaki WRAP Charitable Trust	Environment	Towards a series of six sewing bees including materials, venue hire, kai for participants and koha for volunteers.	$5,244.00	Eligible
LG1911-339	Onehunga Primary School	Environment	Towards eight worm bins for the "Waste to Taste" project.	$1,980.00	Eligible
LG1911-361	Ashlee McCormick	Environment	Towards the purchase of soil and plants for the working bee, including the volunteer barbeque.	$630.00	Eligible
LG1911-348	Mad Ave Community	Events	Towards the cost of running the "True Colours" event on 7 September, specifically the costs of sound equipment, event staff, transport, promotions, administration, and evaluation.	$10,000.00	Eligible
LG1911-350	Aotea Sea Scouts	Historic Heritage	Towards the purchase of an instant hot water system.	$10,000.00	Eligible
LG1911-306	Sports Implementation Foundation	Sport and recreation	Towards the cost of a mentors salary for the foundation.	$10,000.00	Eligible
LG1911-314	Auckland Table Tennis Association Incorporated	Sport and recreation	Towards the development coach contracted fees, table tennis balls and ipads to run the table tennis community program in the Maungakiekie-Tāmaki area.	$10,000.00	Eligible
LG1911-333	Rixen NZ Limited	Sport and recreation	Towards the participation costs to learn to wakeboard for 200 secondary school kids.	$8,000.00	Eligible
LG1911-352	Auckland Rowing Club Incorporated	Sport and recreation	Towards the purchase of rowing oars.	$4,600.00	Eligible
LG1911-357	Mt Wellington Roller Sports Club Incorporated	Sport and recreation	Towards rink hire fees for club training activities and the community “learn to skate” classes between June 2019 to November 2019.	$9,225.00	Eligible
LG1911-362	Manukau Outriggers Canoeing Club Incorporated	Sport and recreation	Towards the purchase of a three-seater waka.	$6,400.00	Eligible
LG1911-301	Panmure Chinese Association Incorporated	Community	Towards the venue hire and activity costs for the association.	$7,600.00	Ineligible
LG1911-309	Shaun Lee under the umbrella of Ventia NZ Ltd.	Environment	Towards costs of mowing the dotterel nest sites at Point England Reserve.	$10,000.00	Ineligible
LG1911-307	Glen Innes Chinese Friendship Group Incorporated.	Events	Towards hall hire, rehearsal venue hire, purchase of a keyboard, costumes for the festival, stationery and operational expenses.	$14,761.00	Ineligible
Total				$259,612.60

b) agree to fund, part-fund or decline each application in Maungakiekie-Tāmaki Multiboard Round Two 2018/2019, listed in Table Two below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1819-267	Manukau Orchestral Society Incorporated.	Arts and culture	Towards venue hire and multi-media costs for the winter dreams programme produced by the Manukau Orchestral Society Incorporated.	$716.00	Eligible
MB1819-273	Sisters United Trust	Arts and culture	Towards venue hire, facilitator costs, resources and catering for Sisters United Girls Conference on 2 August 2019 in Auckland.	$2,104.10	Eligible
MB1819-213	StarJam Charitable Trust	Community	Towards costs for StarJam Auckland: music performances for young people with a disability from 3 June 2019 to 3 February 2020.	$3,850.00	Eligible
MB1819-221	LifeKidz Trust	Community	Towards the purchase of play equipment and the cost of youth worker wages for LifeKidz Trust from 1 July 2019 to 31 January 2020.	$3,500.00	Eligible
MB1819-236	Auckland Kids Achievement Trust	Community	Towards wages for the Kiwi Can leaders in schools from 1 June to 31 December 2019.	$5,000.00	Eligible
MB1819-242	The Girl Guides Association New Zealand Incorporated	Community	Towards the coordinator salary and venue hire costs for the guides head office in Mount Albert to support the 33 units across central Auckland.	$6,000.00	Eligible
MB1819-252	Children's Autism Foundation	Community	Towards the costs to deliver 60 outreach support sessions, 10 community workshops and the “Join In” programme costs.	$3,600.00	Eligible
MB1819-261	Deaf Wellbeing Society Incorporated	Community	Towards costs for the art and craft drop in community centre including art and craft supplies, venue hire co-ordinator fees and volunteer expenses from 5 June 2019 to 1 July 2020.	$2,000.00	Eligible
MB1819-265	PHAB Association (Auckland) Incorporated	Community	Towards project coordination and activity costs including, external facilitators, support staff and administration cost for the "Diversity for all" project from 3 June to 20 December 2019.	$3,600.00	Eligible
MB1819-233	Environmental Education for Resource Sustainability Trust Paper4trees	Environment	Towards the purchase and delivery of 7,433 native trees and to replace 825 classroom recycling bins in schools and preschools participating in the “Paper4trees” programme across Auckland.	$3,061.25	Eligible
MB1819-257	The Kids for Kids Charitable Trust	Events	Towards venue hire and production costs for the "Kids for Kids Aotearoa Big Aroha" event in south Auckland.	$1,973.86	Eligible
Total				$35,405.21

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Maungakiekie-Tāmaki Local Board adopted the Maungakiekie-Tāmaki Local Board Community Grants Programme 2018/2019 on 24 April 2018. The document sets application guidelines for community contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The local board has set a total community grants budget of $120,000 for the 2018/2019 financial year. A total of $82,135 has been allocated in previous grant rounds. This leaves a total of $37,865 to be allocated to the remaining one local grant round in 2018/2019.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the main focus of an application, a subject matter expert from the relevant department, will provide input and advice.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Maungakiekie-Tāmaki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

16. The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

17. A summary of each application received through Maungakiekie-Tāmaki Local Grants, Round Three 2018/2019 and multi-board applications is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

19. Twenty applicants applying to local grant round three, has indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

21. The local board has set a total community grants budget of $120,000 for the 2018/2019 financial year. A total of $82,135 has been allocated in previous grant rounds. This leaves a total of $37,865 to be allocated to the remaining one local grant round in 2018/2019.

22. Forty-two applications were received for Maungakiekie-Tāmaki Local Grants, Round Three 2018/2019, requesting a total of $259,612.60 and thirteen multiboard applications were also received requesting a total of $35,405.21.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24. Following the Maungakiekie-Tāmaki Local Board allocating funding for round three of the local grants and multiboard grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Local Board Grants Programme 2018/2019	75
b ⇩	Maungakiekie-Tāmaki Local Grants Round Three 2018/2019 applications	77
c ⇩	Maungakiekie-Tāmaki Multiboard Grants Round Two 2018/2019 applications	249

Ngā kaihaina

Signatories

Author

Moumita Dutta - Community Grants Coordinator

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Trina Thompson - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 May 2019

PDF Creator

Maungakiekie-Tāmaki Local Board

28 May 2019

Business Improvement District targeted rates for Financial Year 2019/2020

File No.: CP2019/06116

Te take mō te pūrongo

Purpose of the report

1. To seek the Maungakiekie-Tāmaki Local Board’s recommendation to the Governing Body to strike the BID (Business Improvement District) targeted rates for the Glen Innes Business Association, Onehunga Business Association and Panmure Business Association for the 2019/2020 financial year.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s Business Improvement District (BID) programme supports business associations by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a grant to the relevant BID.

3. The BIDs are incorporated societies that are independent of council. For the council to be confident that the funds provided to the BIDs are being used appropriately, council requires the BIDs to comply with the Business Improvement District Policy 2016 (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

4. The BID Policy was developed to encourage improved governance of BID committees and staff to improve financial management, programme delivery and transparency to their members.

5. This report indicates that the Glen Innes, Onehunga and Panmure business associations comply with the BID Policy. Information presented in this report is based on documents submitted by these business associations to council’s BID programme team.

6. Staff recommend that as the BIDs have met the requirements of the BID Policy, the Maungakiekie-Tāmaki Local Board should recommend to the Governing Body to strike the targeted rates sought by the BIDs.

Ngā tūtohunga

Recommendation

That the Maungakiekie-Tāmaki Local Board:

a) recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019/2020 for the following Business Improvement District (BID) programmes:

· $166,000 for Glen Innes Business Association;

· $405,000 for Onehunga Business Association; and

· $443,895 for Panmure Business Association.

Horopaki

Context

7. The council adopted the Business Improvement District Policy (Hōtaka ā-Rohe Whakapiki Pakihi) in 2016. This policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, and disestablishing BIDs; prescribes operating standards and guidelines; and sets accountability requirements. Attachment A provides an overview of key elements of the BID programme.

8. BID targeted rates are applied to all commercially-rated properties within a designated area around a town centre or commercial precinct. Those funds are transferred to the business association operating the BID programme.

9. There are currently 48 BID programmes throughout Auckland which represent more than 25,000 businesses and a combined $17.7 million in targeted rates investment. Attachment B contains current and proposed targeted rates budgets for all BIDs.

10. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the striking of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

11. Recommendations arising from this report are put into effect with the Governing Body’s approval of the Annual Budget 2019/2020 and striking of the targeted rate.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The council’s BID programme team monitors compliance with the BID Policy on an ongoing basis and provides governance advice to BID-operating business associations as needed or requested.

13. As BID programmes are operated by private independent societies, their programmes and services are provided according to their members’ stated priorities. In recognition of their independent corporate status, the policy does not prescribe standards for programme effectiveness. Staff recommendations are based only on the policy’s express requirements.

Compliance with the Bid Policy

14. The Bid Policy is the means for council to ensure accountability for BID targeted rate funding and to encourage good governance. This is achieved by requiring regular reporting by BID-operating business associations specifically by providing to council the following documents, and staying in touch with their local board(s) at least once a year:

· current strategic plan – evidence of achievable medium- to long-term opportunities;

· audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rates funds responsibly;

· annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers;

· business plan for the coming year – detailed one-year programme, based on the strategic plan, to be achieved and resourced;

· indicative budget for the following year – Auckland Council’s annual budget requires targeted rates to be identified a year in advance to inform the annual budget process which sets all rates;

· board charter – establishes guidelines for effective board governance and positive relationships between the association and its members;

· annual accountability agreement – certification that these requirements have been met;

· programme agreement – a good faith agreement between each BID-operating business association and council that sets basic parameters of the council-business association relationship;

15. The BID Policy requires each business association to ratify the BID grant amount/targeted rate and budget for the following financial year. The Glen Innes, Onehunga and Panmure business associations presented for members’ approval, their 2019/2020 BID grant amount/targeted rate and budget at their 2018 annual general meetings (AGM). Their 2018 AGM minutes show resolutions supporting this action and requesting the Maungakiekie-Tāmaki Local Board to recommend to the Governing Body the striking of the BID targeted rates for 2019/2020.

16. The Glen Innes, Onehunga and Panmure business associations comply with the BID Policy and staff recommend that the Maungakiekie-Tāmaki Local Board recommends to the Governing Body the striking of the targeted rate relevant to these business associations.

17. The recommendation of this report is supported by evidence of compliance with the BID Policy by the Glen Innes, Onehunga and Panmure business associations as per the 2017/2018 compliance reports in Attachments C, D and E.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The proposed decision does not impact other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Recommending that the Governing Body strikes the targeted rates for the Glen Innes, Onehunga and Panmure business associations means that the BID programmes will continue to be funded from targeted rates on commercial properties in their districts and provide services in accordance with their members’ priorities as stated in their strategic plans.

20. By continuing these services and programmes, the Glen Innes, Onehunga and Panmure business associations should better serve their town centres/precincts and members, and support business growth.

21. The Maungakiekie-Tāmaki Local Board approved a similar recommendation to the BID programmes last year (resolution number MT/2018/72), as did the other 17 local boards that have BID programmes operating in their areas.

22. Several local boards provide additional funding to local business associations, however, accountability for that funding is set by funding agreements between the local board and the business association. Those requirements are apart from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

23. BIDs work for the benefits of all members, including Māori businesses.

Ngā ritenga ā-pūtea

Financial implications

24. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that district. The council’s financial role is only to collect the BID targeted rates and pass them directly to the business association on a quarterly basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are reputational risks to the council if ratepayer funds are misused, but this is rare. Otherwise, there are no direct financial risks to the local board or council that could result from this recommendation to approve the BID targeted rates.

26. The requirements of the BID Policy are intended to help minimise the potential for BIDs to misuse funds, by requiring each BID to plan for the intended use of funds, report on its activities to its members, and to have its accounts audited.

Ngā koringa ā-muri

Next steps

27. The recommendation to strike the BID targeted rates will be reported to the Governing Body as part of its approval of the Annual Budget 2019/2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	BID programme key elements	305
b ⇩	BID programme budgets	307
c ⇩	Glen Innes Town Centre	309
d ⇩	Onehunga Town Centre	311
e ⇩	Panmure Town Centre	313

Ngā kaihaina

Signatories

Author

Paul Thompson - BID Programme Specialist

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Trina Thompson - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 May 2019

Remuneration Authority - policy on child care allowances

File No.: CP2019/07626

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on the Remuneration Authority’s proposed policy on child care allowances.

Whakarāpopototanga matua

Executive summary

2. The Remuneration Authority has previously received submissions from members in other councils stating that if childcare were a claimable expense, then serving in local government might be a more realistic option for parents who are currently deterred from considering the role because of the costs of childcare. Some jurisdictions in other countries provide such allowances.

3. The authority has distributed its proposed policy in order to get feedback from councils and individual elected members. The proposed policy is in Attachment A. The authority has asked for feedback by 31 May 2019 and intends to include the provision in its determination that comes into force on 1 July 2019.

4. At present, the authority determines allowances for vehicle mileage, travel time and communications. Each individual council considers its approach to the expenses and allowances and writes its own policies within the upper limits set by the authority. If the authority determines that childcare allowances are permissible the council could include, within the framework established by the authority, specific rules in the council’s expenses policy.

5. A draft submission on the proposed policy has been prepared and is attached as Attachment B. Elected members can provide individual comments to the Remuneration Authority if they wish, by 31 May 2019.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) endorse the draft submission on the Remuneration Authority’s proposed policy on childcare allowances.

Horopaki

Context

6. LGNZ has formed a Young Elected Members (YEM) committee with members representing LGNZ Zones. These are elected members who are under the age of 40 years. The YEM network has raised the matter of childcare costs with the Remuneration Authority. They cite examples such as a member of a smaller council who is 24 years of age and on a salary of $18,707. Another, struggling to pay for childcare on her councillor’s salary of $20,634 opted instead to bring her child to meetings^{^[1]}.

7. The group makes the point that other costs of attending to council duties can be claimed, such as mileage and communications, but not the cost of childcare. The group is broadly interested in developing the ability of younger elected members.

8. The Remuneration Authority has researched childcare allowances and is now inviting feedback on its draft policy, which includes the eligibility and payment conditions which will be included in the authority’s formal determination.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Remuneration Authority has recognised the need to address childcare costs if those with families are not to be deterred from standing for local government office.

10. Salaries paid to Auckland local board members and governing body members are generally higher than in smaller council districts in New Zealand, where it is likely elected members particularly struggle to meet childcare costs from their salaries. Nevertheless, the provision of the allowance may encourage greater diversity in those standing for election in Auckland.

11. The cost to the council and the ratepayer is reasonable in terms of the total budget for elected members’ remuneration but is a significant help for the member who has to arrange childcare. The policy places a cap of $6,000 per annum for any member. LGNZ statistics show that approximately 6 per cent of elected members are 40 years of age or below^{^[2]}. On that basis, the cost to Auckland Council, if 6 per cent of members (10 members) claimed the allowance, would be $60,000.

12. The Remuneration Authority indicates it is in discussion with the Inland Revenue Department about how the allowance will be treated for tax purposes (as income or as an expense reimbursement). It is possible it will be taxed at source (that is by the council) prior to payment.

13. Payment of the allowance under the proposed conditions requires evidence of the expense incurred. This is supported.

14. The allowance cannot be paid to family members. This is supported.

15. The proposed conditions state that a local authority may pay the childcare allowance as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on local authority business. This wording may be too wide. Consider a member who has regularly arranged childcare, irrespective of undertaking council duties, deciding to spend two hours preparing for the next council meeting while the children happen to be in childcare. The member would be “engaged on local authority business” and could claim the childcare cost of those two hours.

16. Staff researched conditions around payment by other councils in other jurisdictions. One council simply paid the full cost of child care. Another specified the meetings and events that could be claimed. Staff believe the intent of the provision is to make a contribution toward the cost of child care where that is necessary in order for the member to undertake council duties, such as attend meetings. The wording should indicate more clearly that the payment is for childcare costs that are necessary in order for the member to undertake council duties and are not simply childcare costs that are incurred at the same time the member is undertaking council duties and would have been incurred anyway, if the member was not attending to council duties.

17. Other conditions are:

(i) the child is under 14 years

(ii) payment cannot be greater than $15 per hour and cannot be greater than the actual expense

(iii) childcare cannot be for more than 8 hours in any 24 hour period.

These are supported.

18. Staff recommend that the council supports the proposed policy with the comment, outlined above, that the purpose should more clearly reflect that the expense is a necessary expense in order for the member to attend to duties.

19. Staff also note that the council itself will decide its own provisions to include in its expenses policy, within the framework set by the authority.

20. Members can provide individual comments to the Remuneration Authority if they wish, by 31 May 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The Remuneration Authority’s policy applies only to elected members and does not impact the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The policy affects all elected members, including local board members.

Tauākī whakaaweawe Māori

Māori impact statement

23. The Remuneration Authority’s policy may assist those in the Māori community who are potential candidates for election but are deterred by the costs of childcare.

Ngā ritenga ā-pūtea

Financial implications

24. There will be financial implications. As noted in the body of the report, the additional cost is likely to be less than $60,000 and will impact the cost centre for elected members’ remuneration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a small risk of the provision being abused (false claims submitted). The requirement for evidence of the amount paid will mitigate this risk.

Ngā koringa ā-muri

Next steps

26. This report is being presented to local boards for their feedback. It is also being circulated to Governing Body members for their feedback. The draft submission will be amended if there is a clear majority position in favour of an amendment.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Childcare Allowance Proposed Draft Policy Paper	319
b ⇩	Remuneration Authority draft policy - child care allowances - submission	327

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Trina Thompson - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 May 2019

Chairperson	Chris Makoare
Deputy Chairperson	Debbie Burrows
Members	Don Allan
	Bernie Diver
	Nerissa Henry
	Maria Meredith
	Alan Verrall

Requirement FY 2016-2017	Received	Comments
A Strategic Plan for next 3 – 5 years - reviewed every 3 years	a	NEW – 2018-2023 Strategic Plan
Audited financial accounts	a
Business plan	a
Annual review report: · Achievement of previous year’s objectives against business plan	a
2019-2020 Indicative Budget	a
Annual BID programme reporting and alignment meeting between the Maungakiekie-Tāmaki Local Board and business association	a	Held – 5 March 2019
Annual Accountability Form	a
Board Charter	a
Recommendation and Findings	Recommend Targeted Rate	Staff are satisfied that the Glen Innes Business Association is in substantial compliance with policy reporting requirements for the purpose of the recommendation of this report.

Requirement FY 2017-2018	Received	Comments
A Strategic Plan for next 3 – 5 years - reviewed every 3 years	a	2015-2020 Strategic Plan on file.
Audited financial accounts	a
Business plan	a
Annual review report: · Achievement of previous year’s objectives against business plan	a
2019-2020 Indicative Budget	a
Annual BID programme reporting and alignment meeting between the Maungakiekie-Tāmaki Local Board and business association	a	Completed
Annual Accountability Form	a
Board Charter	a
Recommendation and Findings	Recommend Targeted Rate	Staff are satisfied that the Onehunga Business Association is in substantial compliance with policy reporting requirements for the purpose of the recommendation of this report.

Requirement FY 2017-2018	Received	Comments
A Strategic Plan for next 3 – 5 years - reviewed every 3 years	a	2018-2021 Strategic Plan on file (updated September 2018)
Audited financial accounts	a
Business plan	a
Annual review report: · Achievement of previous year’s objectives against business plan	a
2019-2020 Indicative Budget	a
Annual BID programme reporting and alignment meeting between the Maungakiekie-Tāmaki Local Board and business association	a	Held 5 March 2019
Annual Accountability Form	a
Board Charter	a
Recommendation and Findings	Recommend Targeted Rate	Staff are satisfied that the Panmure Business Association is in substantial compliance with policy reporting requirements for the purpose of the recommendation of this report.