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Ngāti
Whātua Ōrākei Reserves Board
13 May 2019
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Whakatau – mihi/karakia
Member R Blair opened the meeting with a
mihi and karakia.
1 Apologies
2 Declaration
of Interest
Note: Subsequently
Member R Blair declared an interest with Harrison Grierson.
3 Confirmation
of Minutes
4 Extraordinary
Business
Subsequently the meeting agreed to discuss
the 2021 America’s Cup and it’s affect on land governed by the Ngāti
Whātua Ōrākei Reserves Board at item 12 – Consideration of
Extraordinary Business.
The matter was not on the agenda and could
not wait until the next meeting because the matter had just arisen at a meeting
with ATEED.
Note: The
chairperson accorded precedence to Item 8 – Quarterly report including
financial update and reforecast.
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8
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Quarterly report incluidng financial update and
reforecast
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Resolution
number NGA/2019/7
MOVED by Cr L Cooper, seconded by Member R Blair:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) request
Auckland Council to carry forward the 2018/2019 unspent operational budget at
year end into the 2019/2020 budget to support deferred maintenance at Pourewa
Creek Recreation Reserve, delivery of the joint management plan and the
ongoing employment of a programme manager.
b) request
Auckland Council defer $3,260,000 capital funding, currently allocated in
years 2018-2021, to years 2021-2025. This includes any underspend in
2018/2019 which is estimated to be $783,147.
c) delegate
authority to the Chair to write to the Minister of Conservation, in
particular highlighting the autonomous role that the reserves board has under
the settlement legislation as it relates to the Reserves Act and the impact
the Minister’s proposal would have on this role.
CARRIED
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Note: The
chairperson accorded precedence to Item 10 – Fraud Policy and Funding MOU.
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10
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Fraud Policy and Funding MOU
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Note: changes
to the original motion, adding new clauses c), was made with the agreement of
the meeting.
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Resolution
number NGA/2019/8
MOVED by Member R Blair, seconded by Member K Parkinson:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) adopt
the Fraud Policy dated May 2019 (Attachment A of the report)
b) endorse
the Funding Memorandum of Understanding (MOU) between Auckland Council and
the Ngāti Whātua Ōrākei Reserves Board dated
May 2019 (Attachment B of the report).
c) delegate
authority to the Chairperson and Deputy Chairperson to make any minor
amendments.
d) delegate
to the Chairperson the authority to sign the Funding Memorandum of
Understanding on behalf of the Ngāti Whātua Ōrākei
Reserves Board.
CARRIED
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Note: The
Board would like to receive a copy of the Risk Register and requests the
development of a health and safety policy and greater levels of reporting on
health and safety matters.
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5
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Minutes of the Ngāti Whātua
Ōrākei Reserves Board meeting,18 February 2019
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The minutes were confirmed at item 3.
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6
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Ōrākei Visual Framework Engagement
Plan
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Note: changes to the original
recommendation were made, adding clause c), with the agreement of the meeting.
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Resolution
number NGA/2019/9
MOVED by Member R Blair, seconded by Cr L Cooper:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) approve
the implementation of the Orakei Visual Framework Engagement Plan which will
be led by the Ngati Whatua Orakei Trust office and supported by Whai Maia and
Xanthe White Design.
b) authorise
the spending of up to $40,000 from savings to deliver these engagement
activities with a completion date of 30 June 2019.
c) delegate
authority to the Chairperson and Deputy Chairperson to make any minor
amendments.
CARRIED
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7
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Pourewa Creek Recreation Reserve entranceway
and nursery developments
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Note: changes
to the original motion were incorporated under clauses a), b) and c) and the addition
of clause d), with the agreement of the meeting.
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Resolution
number NGA/2019/10
MOVED by Deputy Chairperson Cr D Simpson, seconded by Member
R Blair:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) approve
the commencement of the Pourewa Nursery project in line with the Project
Charter (attachment A of the report) subject to Ngāti Whātua
Trust Board approval.
b) authorise
the project expenditure of up to $220k from the 2018/2019 budget.
c) note
that the Pourewa Creek Recreation Reserve entrance way and nursery works have
been granted resource consent.
d) note
that the Ngāti Whātua Ōrākei Reserves Board, in agreement
with the Ngāti Whātua Ōrākei Trust, may rename Pourewa
Creek Recreation Reserve.
CARRIED
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Note: Item
8 - Quarterly report including financial update and reforecast was considered
prior to Item 5 - Minutes of the Ngāti Whātua Ōrākei
Reserves Board meeting, 18 February 2019.
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9
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Kaitiaki - report back and approval for
2019/20 programme
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Resolution
number NGA/2019/11
MOVED by Member R Blair, seconded by Cr L Cooper:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) support the
ongoing provision of a kaitiaki service on the Whenua Rangatira on weekends
and public holidays from 0630 -1900 from October through to April in addition
to a reduced kaitiaki role from May to September.
b) approve
an ongoing operational budget of $77,240 for the Kaitiaki Service with
funding over and above the current budget provision being reallocated from
the underspent maintenance budget.
c) approve capital
expenditure of up to $50,000 for capital works including a branded container
for equipment storage and marketing collateral to support community
engagement. This approval is subject to reporting back to the reserves
board for approval in relation to the location of the container.
CARRIED
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Note: Item
- 10 Fraud Policy and Funding MOU was considered prior Item 5 - Ngāti
Whātua Ōrākei Reserves Board minutes 18 February 2019.
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11
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Ngāti Whātua Ōrākei
Reserves Board August and December 2019 meeting dates
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Note: changes to the original
motion were incorporated under sub-clause i) and the addition of sub-clause
iii), with the agreement of the meeting.
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Resolution
number NGA/2019/12
MOVED by Cr L Cooper, seconded by Chairperson M Royal:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) approve
the proposed meeting dates for the remainder of 2019 as follows:
i) Tuesday,
11 June 2019, 4pm, Auckland Town Hall
ii) Monday,
5 August 2019, 5pm, Orākei Marae, Orākei
iii) Monday,
2 December 2019, 5pm, Orākei Marae, Orākei.
CARRIED
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12
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Consideration of Extraordinary Business
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Note: the
meeting agreed to discuss the 2021 America’s
Cup and it’s affect on land governed by the Ngāti Whātua
Ōrākei Reserves Board which is currently under discussion at ATEED.
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Resolution number NGA/2019/13
MOVED by Deputy Chairperson Cr D Simpson,
seconded by Member R Blair:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) agree that a letter is sent to the Chief Executive of ATEED
requesting an update is provided to the Reserves Board on the proposed public
viewing locations and resources to support these for the 2021 America’s
Cup, specifically as it relates to land governed by the Ngāti
Whātua Ōrākei Reserves Board.
b) note that a copy of this resolution is provided to the
Ōrākei Local Board, Maunga Authority and Devonport-Takapuna Local
Board.
CARRIED
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Whakawātea
Member R Blair closed the meeting with
karakia.
8.34 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ngāti Whātua
Ōrākei Reserves Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
