Ōtara-Papatoetoe Local Board
OPEN MINUTES
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Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Puhinui Room, Ground Floor, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 21 May 2019 at 5.00pm.
Chairperson |
Lotu Fuli |
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Deputy Chairperson |
Ross Robertson, QSO, JP |
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Members |
Apulu Apulu Reece Autagavaia |
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Dr Ashraf Choudhary, QSO, JP |
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Mary Gush |
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Donna Lee |
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Dawn Trenberth |
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Ōtara-Papatoetoe Local Board 21 May 2019 |
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Chairperson L Fuli led the meeting in a Karakia.
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Note: Cr Filipaina and Collins tabled their apologies.
Deputy Chair Ross Robinson and Member Dawn Trenberth declared an interest in Item 15 LG1913-240 Papatoetoe Garden and Floral Art Society Incorporated.
Member Donna Lee declared an interest in Item 15 LG1913-271 Hunters Corner Town Centre Society Incorporation and Item 15 OPBID1819-02-00008 Hunters Corner Town Centre.
Chairperson Lotu Fuli, Deputy Chair Ross Robinson and Members Autagavaia, Choudhary, Gush and Trenberth declared an interest in Item 15 LG1913-223 The Community Builders NZ Trust.
Resolution number OP/2019/54 MOVED by Chairperson L Fuli, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) confirm the minutes of its ordinary meeting, held on Tuesday, 16 April 2019, as true and correct. |
There were no leaves of absence.
· Otara Samoan Methodist turned 50 years old on 4 May 2019. The Otara Samoan Methodist Church was established on 4 May 1969. Four families started the church, namely Rev. Pati Toso and family, Matamua Nimese and family, Kolisi and Fetaalooai, Fiu Uesile and Rosaline, and Seu Rosa Leota. The road on which the church stands has been named after the first reverend, Toso Lane. Today there are over 35 matafales (families). The Otara-Papatoetoe Local Board congratulates the Otara Samoan Methodist Church on reaching this important milestone.
· Acknowledges and congratulates Dr Ashraf Choudhary for being the recipient of the Pearl of Islands Foundation’s Public Service Award 2019. This award recognises Dr Choudhary’s efforts towards supporting, promoting and initiating intercultural and/or interfaith dialogue in the public domain to help build a cohesive society through engagement, policies and political action.
There were no petitions.
8.1 |
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A presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number OP/2019/55 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) thank Raj Chand and Paramjeet Singh from the Hunters Corner Business Association for their attendance and presentation.
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a 21 May 2019 Ōtara-Papatoetoe Local Board: Item 8.1 - Deputation Hunters Corner Town Centre presentation |
8.2 |
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A presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number OP/2019/56 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) thank Kirk Jennings from Tangaroa College for his attendance and presentation. b) requests Parks, Sports and Recreation to investigate options for partnerships or funding for the sport field canopy at Tangaroa College.
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a 21 May 2019 Ōtara-Papatoetoe Local Board: Item 8.2 Deputation Tangaroa College presentation |
There was no public forum.
There was no extraordinary business.
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There was no Governing Body member update.
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12 |
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Deputy Chair Robertson’s and Member D Trenberth’s reports were tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council Website as a minute attachment. |
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Resolution number OP/2019/57 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board; a) receive the board members’ written and oral reports.
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a 21 May 2019, Ōtara-Papatoetoe Local Board: Item 12 - Board Members Reports - Deputy Chair Ross Robertson's May report b 21 May 2019, Ōtara-Papatoetoe Local Board: Item 12 - Board Members Reports - Member Dawn Trenberth's May report |
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Resolution number OP/2019/58 MOVED by Member A Choudhary, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) receive the chairperson’s verbal update.
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Auckland Transport May 2019 to the Ōtara-Papatoetoe Local Board |
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Resolution number OP/2019/59 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a) receive the report entitled ‘Auckland Transport May 2019 report to the Ōtara-Papatoetoe Local Board’.
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Ōtara-Papatoetoe Local Board Grant Round Two,2018/2019, including multiboard applications and Business Improvement District Event Fund Round Two 2018/2019 grant allocations |
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Deputy Chair Ross Robinson and Member Dawn Trenberth and declared an interest in Item 15 LG1913-240 Papatoetoe Garden and Floral Art Society Incorporated and took no part in the discussion or voting of this item.
Member Donna Lee declared an interest in Item 15 LG1913-271 Hunters Corner Town Centre Society Incorporation and Item 15 OPBID1819-02-00008 Hunters Corner Town Centre and took no part in the discussion or voting of this item.
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Resolution number OP/2019/60 MOVED by Chairperson L Fuli, seconded by Member M Gush: a) approve, grant or decline each application in Local Grants Round Two 2018/2019, as outlined in Table One as listed below:
Chairperson Lotu Fuli, Deputy Chair Ross Robinson and Members Autagavaia, Choudhary, Gush and Trenberth declared an interest in Item 15 LG1913-223 The Community Builders NZ Trust. This item was not considered under the Grant Round Two 2018/2019 due to there were not enough members to move or second the grant.
b) approve, grant or decline each application in Multi-Board Round Two 2018/2019, as outlined in Table Two as listed below:
c) approve, grant or decline each application in the Business Improvement District Events Fund Round Two 2018/2019, as outlined in Table Three as listed below:
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Auckland Council’s Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter three 2018/2019 |
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A memo on the Additional budget required to enable expansion of Auckland Teaching Garden Trust site at Charntay Park was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number OP/2019/61 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) receive the performance report for the financial quarter ending 31 March 2019. b) note recent staff update that the local board contribution towards the Poly-cycle recycling initiatives at Polyfest (resolution OP/2019/13, work programme item #3327) was not fully spent and that unspent budgets ($3,000) will be returned to ACE work programme item #997 for neighbourhood development capacity building initiatives. c) note that the underspend in line item #997 has been used to respond to the following emergent community needs in the last quarter: (i) top up of $2,000 towards the Diversity Forum of 7 May 2019 to incorporate an inaugural Iftar dinner co-hosted with Pearl of Islands Foundation. (ii) contribution of $1,000 to facilitate an Ōtara community safety hui. d) note recent staff update that the budget for work programme line #143 on Event Partnership fund is underspent by $3,000 and confirm that this will be spent on the following projects identified at the local board workshop on 14 May 2019 (i) delivering cross-cultural workshops and temple visits for Papatoetoe Intermediate School students $1,500 (includes coordination, evaluation and reporting costs). (ii) two capacity building workshops for community groups that have received local board funding $1,500. e) approve $6,100 of LDI capex to top up earlier allocation (OP/2018/215) for the construction of a high security fence around Charntay Park teaching gardens (#3336). f) transfer $10,000 from work programme item #2810 community response fund to work programme item #333 community grants.
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a 21 May 2019, Ōtara-Papatoetoe Local Board: Item 16 Auckland Council's Quarterly Performance Report - Memo Auckland Teaching Gardens site at Charntay Park |
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Business Improvement District Programme Compliance Report to Otara-Papatoetoe Local Board for FY 2017-2018 |
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Resolution number OP/2019/62 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a) recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District (BID) programmes: · $500,000 for Greater East Tamaki Business Association · $126,590 for Hunters Corner Business Association · $490,000 for Manukau Central Business Association · $94,730 for Otara Business Association · $100,692 for Papatoetoe Central Mainstreet Association.
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Resolution number OP/2019/63 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) endorse the draft submission on the Remuneration Authority’s proposed policy on childcare allowances.
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Resolution number OP/2019/64 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) note the Regulatory Committee report dated 11 April 2019 (Attachment A). b) note that if the local board chooses to provide formal feedback on the Solid Waste Bylaw, the consultation period for this is 10 May - 16 June 2019.
c) note the memo received on 6 May 2019 on Pursuit of Excellence applications received during February to April 2019.
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Resolution number OP/2019/65 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) note the Governance Forward Work Calendar. |
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Resolution number OP/2019/66 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a) note the workshop notes from the workshops held on Tuesday 9 and 30 April 2019.
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22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
6.01pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................