Agenda of Ōrākei Local Board

Ōrākei Local Board

16 May 2019

Proposed Glen Innes Business Association Inc. Business Improvement District (BID) Programme Boundary Expansion Map.

File No.: CP2019/06003

Te take mō te pūrongo

Purpose of the report

1. To approve the proposed Glen Innes Business Association Inc Business Improvement District (BID) Programme boundary expansion map.

Whakarāpopototanga matua

Executive summary

2. The BID programme provides sustainable funding to business associations. These funds are raised by applying a targeted rate to commercial properties within a defined geographic area.

3. The Auckland Council Business Improvement District Policy 2016 (BID Policy 2016) requires local board approval of any BID Programme boundary changes and recommend to the Governing Body the striking of the targeted rates (BID Policy 2016, section 3, Table 1 and BID Policy Operating Standards, section 2.1).

4. The Glen Innes Business Association Inc (GIBA) operates a Business Improvement District (BID) Programme. The GIBA has begun a BID expansion project, which looks to expand the geographic are of the Glen Innes BID Programme across two local board boundaries, Ōrākei and Maungakiekie-Tāmaki.

5. This project is being done to increase the Glen Innes BID Programme to include the wider Glen Innes business area and will include a postal ballot to determine the level of support for the proposed BID expansion.

6. If successful, the Glen Innes BID programme will represent both the current and expanded areas, with a combined BID targeted rate of $250,000, as of 1 July 2020.

7. At the GIBA 2018 annual general meeting (AGM) the proposed BID expansion map (Attachment A) was presented and approved by the GIBA membership.

8. In accordance with the council’s BID Policy, both the Ōrākei Local Board and the Maungakiekie-Tāmaki Local Board must approve the proposed BID expansion map that will identify the Glen Innes BID programme prior to GIBA undertaking the postal ballot stage of the expansion project.

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a) approve the Glen Innes Business Association Inc proposed Business Improvement District (BID) boundary expansion to include properties identified in a map of the proposed BID boundary as per Attachment A.

Horopaki

Context

9. Glen Innes Business Association Inc (GIBA) has been a BID since 1993 and is one of 48 BID programmes operating across the Auckland Region.

10. Council approves and strikes the BID targeted rate for all 48 BID programmes through the annual budget report process.

11. BID targeted rates appear in the local board budget report and these funds are paid, in the form of a BID grant, to GIBA for the operation and implementation of their BID Programme.

12. GIBA signalled and approved the proposed BID boundary expansion map (Attachment A) and their intention to expand their BID programme boundary at their annual general meeting (AGM) held on 26 September 2018.

13. The BID area would be expanded west across the railway line to cover the business zones in the vicinity of Felton Mathew Avenue, which is in the Ōrākei Local Board area.

14. The BID Policy (2016) and Operating Standards state there are two areas of a BID expansion project that require approval by the local board.

15. Under the BID Policy Table 1, page 9, Partner roles: Local boards (as a whole) have allocated governance and decision-making to:

· approve BID programme boundary maps

· approve BID programme boundary expansions

16. BID Policy Appendix 2, page 5, criteria 9: The local board pass a resolution (noted in the local board meeting minutes) approving the proposed BID programme map and support for the project, and after the BID ballot.

17. BID Policy Appendix 2, page 63, criteria 22: A resolution noted in the local board meeting minutes approving the BID programme and boundary and recommending to the Governing Body to strike the BID programme targeted rate grant on 1 July.

18. All BID expansion projects require further local board approval after the completion of the BID expansion project, voter engagement and ballot have been completed. This is to ensure the local board has the opportunity to view the final outcome of the completed BID expansion project, review the ballot results and are satisfied the criteria for a BID expansion has been completed against the BID Policy (2016) and Operating Standards.

19. Council staff are seeking the approval from the Ōrākei Local Board and the Maungakiekie-Tāmaki Local Board to approve the map (Attachment A) for the Glen Innes BID programme expansion project, so that the GIBA has local board support to proceed with the BID expansion project.

Tātaritanga me ngā tohutohu

Analysis and advice

BID expansion project

20. The expansion of the Glen Innes BID programme and boundary extends across both the Ōrākei Local Board and the Maungakiekie-Tāmaki Local Board areas (Attachment A).

21. The proposal will mean more business-rated properties will be subjected to the Glen Innes BID targeted rate.

22. The properties located within the BID expansion area will be a mix of retail (24 per cent) and service/industrial businesses (76 per cent), adding depth to the existing BID membership base. This will allow GIBA to develop their BID programme to deliver a range of business to business opportunities.

23. GIBA will cover the cost of this BID expansion project from within existing business association funds.

24. If the BID expansion project is successful GIBA will increase from 120 members to approximately 190 members. The BID targeted rate will increase from $166,000 to $250,000 as of 1 July 2020. This increase will be funded by the addition of new BID programme members.

25. The expansion of the Glen Innes BID programme and boundary support the Ōrākei Local Board Plan 2017 and contributes to the following Local Board outcomes:

Outcome 5: Ōrākei Local Board will continue to support our business improvement districts (BIDs) and business associations. We want to work with our business areas to help strengthen our town centres to ensure they thrive and prosper.

26. Council staff are supportive of this BID expansion project and recommend the Ōrākei Local Board approves the proposed Glen Innes BID programme boundary expansion map (Attachment A). There is no reason under the BID Policy (2016) not to support the proposed Glen Innes BID expansion map.

27. Maungakiekie-Tāmaki Local Board were asked and approved the proposed Glen Innes BID programme boundary expansion map at its 23 April 2019 business meeting.

BID expansion campaign, consultation and voter engagement

28. The GIBA will implement a professional and detailed communication plan to all eligible voters starting in late 2019 and will continue through to the last voting date in March 2020. This sit to ensure that all eligible voters have received a one-on-one visit or contact, are provided with detailed information on the proposed boundary expansion and given the opportunity to enquire more about the BID programme and ballot process.

29. The Auckland Council BID Policy requires GIBA to host a minimum of 3 public meetings, inviting eligible voters to an information briefing and question and answer session. This policy requirement will be completed during the BID expansion campaign process.

30. Election Services Ltd has been commissioned to provide an independent polling service for the Glen Innes BID expansion ballot. In early 2020 GIBA will be preparing the ballot pack documents and finalising the business database of eligible voters. This information will be forwarded to Election Services Ltd along with the eligible business ratepayer database prepared by Auckland Council staff.

31. Ballot packs will be lodged with NZ Post. The ballot period must be no less than four weeks and conclude by the end of March 2020. The ballot must achieve a return of voters of 25 per cent or more and 51 per cent of those returned need to be in support of the BID boundary expansion for the ballot to be successful.

32. From late 2019 the GIBA will begin an extensive voter campaign to ensure voters vote and return their ballots by the due date.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The results of the Glen Innes Business Association Inc. BID expansion ballot will determine if there is a sufficient level of support for this BID expansion and associated BID targeted rate.

34. The Ōrākei Local Board has supported the Business Improvement District (BID) approach in the past, as it brings together local businesses collectively to invest in improvements that enhance the local business environment such as delivering better security for business centres. A BID also has the ability to advocate and collaborate with the council on behalf of local businesses.

Tauākī whakaaweawe Māori

Māori impact statement

35. Māori businesses located within the glen Innes BID expansion boundary area will be included in the ballot process under the same policy regulations as non-Māori businesses. The BID programme may identify opportunities for niche support or development of any Māori business sector in the area.

Ngā ritenga ā-pūtea

Financial implications

36. The funding of the enlarged Glen Innes BID programme and BID targeted rate amount of $250,000 will be gained through a BID targeted rate levied on business zoned property owners. Therefore, this will be cost neutral to Auckland Council, the Ōrākei Local Board and the Maungakiekie-Tāmaki Local Board. The increase in the BID targeted rate will be funded by the increased number of business properties within the enlarged BID area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. There are no foreseen risks relating to the request.

Ngā koringa ā-muri

Next steps

38. Below is a table showing the reporting path for a BID expansion project and indicates where the project is at within the BID expansion process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Glen Innes proposed BID expansion map	13

Ngā kaihaina

Signatories

Author

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 May 2019

Business Improvement District Programme Compliance Report to Ōrākei Local Board for 2017/2018

File No.: CP2019/06823

Te take mō te pūrongo

Purpose of the report

1. To seek the Ōrākei Local Board’s recommendation to the Governing Body to strike the BID (Business Improvement District) targeted rates for the Ellerslie, Remuera, and St Heliers business associations for the 2019/2020 financial year.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s Business Improvement District (BID) programme supports business associations by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a grant to the relevant BID.

3. The BIDs are incorporated societies that are independent of council. For the council to be confident that the funds provided to the BIDs are being used appropriately, council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

4. The BID Policy was developed to encourage improved governance of BID committees and staff to improve financial management, programme delivery and transparency to their members.

5. This report indicates that the Ellerslie, Remuera, and St Heliers business associations are in compliance with the BID Policy. Information presented in this report is based on documents submitted by the business associations to council’s BID programme team.

6. Staff recommend that as the BIDs have met the requirements of the BID Policy, the Ōrākei Local Board should, therefore, recommend to the Governing Body to strike the targeted rates sought by the BIDs.

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a) recommend to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019/2020 for the following Business Improvement District (BID) programmes:

· $162,000 for Ellerslie Business Association

· $242,564 for Remuera Business Association

· $138,484 for St Heliers Business Association.

Horopaki

Context

7. The council adopted the Business Improvement District (BID) Policy (Hōtaka ā-Rohe Whakapiki Pakihi) in 2016. This Policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, and disestablishing BIDs; prescribes operating standards and guidelines; and sets accountability requirements. Attachment A provides an overview of key elements of the BID programme.

8. BID targeted rates are applied to all commercially-rated properties within a designated area around a town centre or commercial precinct. Those funds are transferred to the business association operating the BID programme.

9. There are currently 48 BID programmes throughout Auckland which represent more than 25,000 businesses and a combined $17.7 million in targeted rates investment. Refer to Attachment B for current and proposed targeted rates budgets for all BIDs.

10. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the striking of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

11. Recommendations arising from this report are put into effect with the Governing Body’s approval of the Annual Budget 2019/2020 and striking of the targeted rate.

12. This report is a requirement of the BID Policy (2016). The local board must decide whether to endorse the BID targeted rates.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The council’s BID programme team monitors compliance with the BID Policy on an ongoing basis and provides governance advice to BID-operating business associations as needed or requested.

14. As BID programmes are operated by private independent societies, their programmes and services are provided according to their members’ stated priorities. In recognition of their independent corporate status, the policy does not prescribe standards for programme effectiveness. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Compliance with the BID Policy

15. The BID policy is the means for council to ensure accountability for BID targeted rate funding and to encourage good governance. This is achieved by requiring regular reporting by BID-operating business associations specifically by providing to council the following documents, and staying in touch with their local board(s) at least once a year:

· Current Strategic Plan – evidence of achievable medium- to long-term opportunities.

· Audited Accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

· Annual Report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

· Business Plan for the coming year – detailed one-year programme, based on the Strategic Plan, to be achieved and resourced.

· Indicative Budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Agreement – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID-operating business association and council that sets basic parameters of the council-business association relationship.

16. The BID Policy (2016) requires each business association to ratify the BID grant amount/targeted rate and budget for the following financial year. Ellerslie, Remuera, and St Heliers business associations presented for members’ approval, their 2019/2020 BID grant amount/targeted rate and budget at their 2018 AGM. The approval at the AGM by way of a resolution accepting the 2019/2020 BID grant amount/targeted rate enables the Ōrākei Local Board to recommend to the Governing Body the striking of BID targeted rates for 2019/2020.

17. The Ellerslie, Remuera, and St Heliers business associations comply with the BID Policy and, therefore, it is recommended that the Ōrākei Local Board recommends to the Governing Body the striking of the targeted rate relevant to these business associations.

18. The recommendation of this report is supported by evidence of compliance with the BID Policy by the Ellerslie, Remuera, and St Heliers business associations. Refer to Attachments C, D and E for details.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The proposed decision does not impact other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Recommending that the Governing Body strikes the targeted rates for the Ellerslie, Remuera, and St Heliers business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their district and provide services in accordance with their members’ priorities as stated in their strategic plan, and support business growth.

21. Staff does not comment on the effectiveness of individual BID programmes as that is a matter for the members to assess.

22. The Ōrākei Local Board approved a similar recommendation for these BID programmes last year (resolution number OR/2018/84) as did the 17 other local boards that have BID programmes operating in their areas.

23. Several local boards provide additional funding to local business associations, however, accountability for that funding is set by funding agreements between the local board and the business association. Those requirements are apart from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

24. BIDs work for the benefits of all members, including Māori businesses.

Ngā ritenga ā-pūtea

Financial implications

25. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that district. The council’s financial role is only to collect the BID targeted rates and pass them directly to the business association on a quarterly basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are reputational risks to the council if ratepayer funds are misused, but this is rare. Otherwise, there are no direct financial risks to the local board or council that could result from this recommendation to approve the BID targeted rates.

27. The requirements of the BID Policy are intended to help minimise the potential for BIDs to misuse funds, by requiring each BID to plan for the intended use of funds, report on its activities to its members, and to have its accounts audited.

Ngā koringa ā-muri

Next steps

28. If the board endorses this report, it will recommend to the Governing Body that the BID targeted rates be struck as part of its approval of the Annual Budget 2019-2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	BID programme key elements	19
b ⇩	BID programme funding	21
c ⇩	Ellerslie BID Compliance Summary 2017-2018	23
d ⇩	Remuera BID Compliance Summary 2017-2018	25
e ⇩	St. Heliers BID Compliance Summary 2017-2018	27

Ngā kaihaina

Signatories

Author

Steven Branca - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 May 2019

Tāmaki Open Space Network Plan

File No.: CP2019/06716

Te take mō te pūrongo

Purpose of the report

1. To endorse the Open Space Network Plan (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The open space network plan will assist local board decision-making and provide a framework for the development of open space over the next 10 to 15 years.

3. The purpose of the plan is to set out actions to deliver a sustainable, quality open space network that can respond to, and accommodate, anticipated population growth.

4. In September and October 2018, the council sought feedback on the network plan from the local community. The feedback generally affirmed the current state, key moves and actions as being appropriate for the open space network.

5. The feedback identified minor changes for improvement:

· change the name of the plan and the lifespan of the document to 2019-2034

· correct and consistent language

· refer to Māori principles and other documents and include commitment to Te Mana o te Wai

· update the park user research with more recent data

· include the exploration of a possible location for a Pasifika fale.

6. The Maungakiekie-Tāmaki Local Board endorsed the network plan at its business meeting of 23 April 2019 and delegated approval of minor amendments to the Chairpersons of both local boards.

7. There is a low reputational risk in endorsing the open space network plan as public consultation has already been undertaken.

Ngā tūtohunga

Recommendations

That the Ōrākei Local Board:

a) endorse the Open Space Network Plan (Attachment A)

b) delegate approval of minor amendments to the Open Space Network Plan to the Chairperson of the Ōrākei Local Board, working in conjunction with the Chairperson of the Maungakiekie-Tāmaki Local Board.

Horopaki

Context

8. An open space network plan (network plan) has been prepared for the Tāmaki area. It includes land in both the Maungakiekie-Tāmaki and Ōrākei Local Board areas.

9. The network plan was prepared in consultation with the Maungakiekie-Tāmaki and Ōrākei local boards, partners and key stakeholders. It is informed by the Neighbourhood Parks Research from 2015 and 2017.

10. The network plan analyses the current state of the Tāmaki open space network. It also sets out six key moves that provide the framework for actions that inform future development over the next 10 to 15 years.

11. This network plan was prioritised ahead of the full network plans for the Maungakiekie-Tāmaki and Ōrākei local boards to allow them to respond to open space development and possible land exchanges proposed by the Tāmaki Regeneration Company.

12. The network plan outlines the Maungakiekie-Tāmaki and Ōrākei local boards’ aspirations and priorities for the future development of local parks and open spaces. The plan responds to the anticipated growth in the Tāmaki area, including changes in demographics and patterns of usage.

Consultation

13. Consultation was undertaken to provide the two local boards with an indication of the community’s thoughts on the draft network plan.

How we consulted

14. Consultation took place between 11 September and 8 October 2018. A range of engagement activities were undertaken to encourage the public to have their say.

15. The feedback confirmed that the current state and the issues and opportunities are an accurate reflection of the community’s views. The key moves and actions are appropriate for the open space network and will address much of the feedback received.

16. Council received the following feedback:

· 461 public submissions, the majority were from individuals and 21 from organisations

· notes from a hui with mana whenua.

Summary of consultation feedback

17. The report (Attachment B) summarises the results of the consultation. Many comments were out of scope including operational and maintenance matters, or related to the work being carried out by the Tāmaki Regeneration Company such as housing and development.

18. The key messages of the report are described below:

· parks are enjoyed for green spaces and nature the most

· concerns were expressed over facilities due to lack of maintenance

· maintaining and updating facilities would increase utilisation of parks and open spaces

· well-maintained toilets and more lighting would improve safety

· more cycleways and improved pathways would encourage walking and cycling

· there is appetite for inclusive playgrounds for all ages and abilities.

Tātaritanga me ngā tohutohu

Analysis and advice

Current state

19. The main strengths of the existing open space network include:

· a well-connected network of open spaces along the Tāmaki Estuary

· a rich cultural heritage.

20. The main challenges relating to the existing open space include:

· a lack of useable flat areas for informal recreation

· many open spaces have poor street frontage and are surrounded by high fences, which provides opportunities for antisocial behaviour to occur.

Key moves

21. Six key moves have been identified to structure actions to develop Tāmaki’s open space network. They respond to the issues and opportunities identified through the current state analysis.

22. Table 1 below outlines the issues and opportunities that relate to the Tāmaki area within each key move.

Table 1: Overview of key moves and issues and opportunities for prioritised actions

Key move

Issues and Opportunities

Improve open space quality – respond to urban intensification

· Increase open space provision in areas of poor provision

· Increase access to open space

· Increase sportsfield quality

· Provide for growth

· Increase areas of useable open space

Provide for plan and informal recreation – respond to the evolving recreational needs of young and increasingly diverse communities

· Few flat spaces

· Limited informal recreation infrastructure

· Playgrounds of a similar age, quality and design

· No provision of activities for youth

· No network of play opportunities

Improve safety and surveillance – create attractive and well-connected networks to contribute to safer environments

· Poor park configuration

· Anti-social behaviour

· Poor street frontage

Reaffirm and revitalise Mana Whenua identity – provide opportunities for cultural expression

· Reinstating the area (pathways/connections) between the mosaic of significant cultural sites and places (Tohu)

· Referencing the oral traditions and histories of mana whenua through appropriate place names and Māori urban design responses within the built environment and open space (Whakapapa)

· Fostering mutual understanding through the sharing of stories and interactive design outcomes that provide a focus on cultural narrative (Mahi Toi)

· Creating a unique point of difference and sense of community by acknowledging the importance of the cultural landscape and placemaking in the regeneration of the open space network (Kotahitanga)

Improve biodiversity and water quality – protect and enhance the parks and reserves

· Limited native planting

· No water sensitive design in parks

· Implement Tāmaki Stormwater Mangement Plan

· Treat and improve stormwater

· Plantings that provide food and habitat for wildlife

Improve connectivity – develop a hierarchy of walking, cycling and green corridor networks to connect and engage the communities

· Improve access to the coast

· Implement greenways plan

· Provide a network of play opportunities

· Provide for jogging

· Poor connectivity

23. The long-term goal is for a sustainable, quality open space network.

Prioritised actions

24. The primary purpose of the network plan is to prioritise actions to improve the open space network. Prioritisation provides a strategic direction to improve the open space network.

25. The following list of principles were considered when prioritising actions:

· existing capital works programmes and contractual commitments

· local board priorities

· land identified by the Tāmaki Regeneration Company for prioritised development

· influences such infrastructure projects, integrated planning with other stakeholders such as Healthy Waters.

26. Actions are focussed on individual reserves. The timeframes indicate when park developments are likely to be started, rather than how long they will take to deliver.

Potential land exchanges

27. A series of land exchanges are proposed by the Tāmaki Regeneration Company to improve the configuration of the open space network. Local boards have an advocacy role in the land exchange process.

28. The community will be formally consulted on any land exchange proposal, in accordance with the Reserves Act 1977.

Recommended changes to the network plan

29. The results of the public consultation have formed the basis of recommended changes to the network plan. These are considered to be minor changes for improvement and staff recommend that decision-making on these minor amendments is delegated to the Chairperson to agree with the Chairperson of the Maungakiekie-Tāmaki Local Board.

The title of the network plan is confusing

30. There was some confusion expressed over the area covered by the network plan.

31. Staff recommend changing the name of the network plan to remove reference to Tāmaki. The network plan could be renamed the Open Space Network Plan for part of Panmure, Glen Innes and Saint Johns. This references the neighbourhoods rather than the ward area and removes mistaken connections being made to the Tāmaki Regeneration Company.

Changes apply to the whole document

32. The following are proposed changes to be included within the network plan:

· ensure the use of terminology, in particular te reo Māori, is correct and consistent

· include broad statements that refer to Māori principles and other documents

· change the lifespan of the document to 2019-2034.

· add Ōrākei Local Board research and broad consultation results to the Park User Research and Satisfaction section. This will update the network plan with more recent data.

· indicate commitment to Te Mana o te Wai, as requested by mana whenua

· include the exploration of a possible location for a Pasifika fale, which was mentioned on multiple occasions by the community in their feedback.

The proposed land exchanges are generally supported

33. A summary of the feedback on the potential land exchanges is outlined below:

· the majority of respondents supported the land exchanges

· 19 respondents did not support all, or all except one, land exchange

· 100 respondents supported all, or all except one, land exchange

· general comments relate to drainage matters, useable flat space, protection of views and loss of open space

· specific comments are mainly on the loss of Mauinaina Reserve, Torino Reserve and Court Crescent Reserve.

34. It is recommended that the proposed land exchanges are retained within the network plan, but moved to an appendix.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. The endorsement of the network plan will provide a direction to staff on the potential actions that can be prioritised across the network of open space. Parks, Sport and Recreation will help to implement the actions within the network plan. This area of council is familiar with the network plan having been involved in its development.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. Staff engaged the Maungakiekie-Tāmaki and Ōrākei local boards in the preparation of the network plan through a series of workshops from July 2017 to February 2019.

37. The key moves were approved by the Maungakiekie-Tāmaki Local Board at its business meeting of 28 February 2017. The Ōrākei Local Board approved all except one of the key moves at its business meeting of 16 March 2017.

38. The Maungakiekie-Tāmaki Local Board endorsed the network plan at its business meeting of 23 April 2019 and delegated approval of minor amendments to the Chairpersons of both local boards.

Tauākī whakaaweawe Māori

Māori impact statement

39. The provision of quality parks and open spaces help to facilitate Māori participation in sport and recreation.

40. Staff engaged with mana whenua in September 2017 to seek their views and values in relation to the open space network in Tāmaki. An opportunity was identified to integrate a mana whenua perspective into the network plan. This has been incorporated into the plan via key move four, reaffirm and revitalise the mana whenua identity.

41. Staff engaged with mana whenua and mataawaka at a hui on 2 November 2018 to seek their views on the network plan.

42. Aspirations and priorities for the open space network in Tāmaki include:

· improving water and environmental quality and a commitment to Te Mana o te Wai

· identifying and highlighting the headwaters in the area

· making parks attractive and safe with adequate facilities for locals to use

· promoting kaitiakitanga of parks and the facilities within them

· promoting use of local parks with local residents

· incorporating Māori names and storytelling signage in parks

· preventing crime and making parks feel safe.

43. These views will be incorporated into the network plan.

Ngā ritenga ā-pūtea

Financial implications

44. There is no funding in the Long-term Plan 2018-2028 to implement projects in the network plan beyond renewal of existing assets and planned capital expenditure.

45. Budget is provided in an Infrastructure Funding Agreement between Auckland Council and the Tāmaki Regeneration Company. The council has provided a fund to support approved works within the Tāmaki regeneration area that are critical to the successful enabling of the redevelopment. This includes expenditure on some parks and open space projects that have been approved by the local boards. The fund will also include growth revenues as part of the regeneration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. There is a low reputational risk of endorsing the network plan as public consultation has already been undertaken.

47. There is a risk that identified actions within the network plan will not be implemented due to lack of funding. The local board can use its locally-driven initiative funding and advocate for additional growth funding to implement projects outlined in the plan.

Ngā koringa ā-muri

Next steps

48. Following endorsement of both local boards, the plan will be implemented over the next 10 to 15 years as budgets allow.

49. Staff will amend the network plan to include the minor amendments approved by the Chairperson of Maungakiekie-Tāmaki Local Board and the Chairperson of the Ōrākei Local Board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Tāmaki Open Space Network Plan (Under Separate Cover)
b ⇨	Consultation Feedback Overview Final Report (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Emma Golightly - Team Leader - Parks and Recreation Policy

Authorisers

Andrew Wood - Parks & Rec Policy - Kakariki Team Leader

Paul Marriott-Lloyd - Senior Policy Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 May 2019

Ōrākei Local Grants Round Two 2018/2019 grant allocations

File No.: CP2019/05840

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Ōrākei Local Grants Round Two 2018/2019 including multiboard applications.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for Ōrākei Local Grants Round Two 2018/2019 (Attachment B) including multiboard applications (Attachment C).

3. The Ōrākei Local Board adopted the Ōrākei Community Grants Programme 2018/2019 (Attachment A) on 19 April 2018. The document sets application guidelines for community contestable grants.

4. The Ōrākei Local Board has set a total community grants budget of $218,907 for the 2018/2019 financial year. A total of $62,108 was allocated to Local Grants Round One and a total of $31,941 was allocated to Quick Response Round One. Meadowbank and St Johns Residents Association (QR1912-102) refunded $810 back into the 2018/2019 grants budget, after two events did not proceed. This leaves a remaining balance of $125,668 to be allocated between local grants round two and quick response round two.

5. Forty-two applications were received for Ōrākei Local Grants Round Two 2018/2019, including eight multiboard applications, requesting a total of $311,435.99.

Ngā tūtohunga

Recommendations

That the Ōrākei Local Board:

a) agree to fund, part-fund or decline each application received in Ōrākei Local Grants Round Two 2018/2019 listed in Table One.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG1912-213	Bach Musica NZ Incorporated	Arts and culture	Towards the venue hire and pianist fees for two concert rehearsals.	$4,000.00	Eligible
LG1912-216	Somervell Memorial Presbyterian Church	Arts and culture	Towards the projector hire and labour costs to host an exhibition as part of "Art Week."	$10,000.00	Eligible
LG1912-222	NZ Barok Incorporated	Arts and culture	Towards the overall costs to deliver a baby baroque concert at St Luke's Church.	$3,000.00	Eligible
LG1912-235	St Heliers and Community Support Trust	Arts and culture	Towards the tutor fees and material costs to run a performing arts holiday programme.	$3,723.00	Eligible
LG1912-241	New Zealand Dance Advancement Trust	Arts and culture	Towards the professional dancer fees for the delivery of “Matariki for Tamariki” in schools.	$4,560.00	Eligible
LG1912-201	Uplands Kindergarten under the umbrella of Somervell Presbyterian Church	Community	Towards the cost to install new safety surfacing on the playground.	$10,000.00	Eligible
LG1912-202	Manavation Limited	Community	Towards the facilitator fees, stationary and shirts to deliver a 12-week well-being programme.	$6,204.00	Eligible
LG1912-203	Ellerslie Theatrical Society Incorporated	Community	Towards the venue hire of Ellerslie War Memorial Hall.	$10,000.00	Eligible
LG1912-205	Stonefields Residents Association	Community	Towards the landscaping materials and plants needed to refurbish berms in the local area.	$4,650.00	Eligible
LG1912-208	Renew Rehabilitation Charitable Trust	Community	Towards the costs to run mindfulness and parenting courses.	$7,010.00	Eligible
LG1912-209	Ellerslie Business Association	Community	Towards the overall costs for the Ellerslie Fairy Festival on 30 September 2019, Ellerslie Santa Parade on 1 December 2019 and ARTerslie on 31 May 2020.	$20,000.00	Eligible
LG1912-211	Kids Safe With Dogs	Community	Towards instructor wages, administration and printing of activity booklets for schools in Ōrākei.	$8,575.00	Eligible
LG1912-212	Royal New Zealand Plunket Trust	Community	Towards the venue hire and wages for six months at the Meadowbank and Remuera playgroup centres.	$8,660.00	Eligible
LG1912-215	Mens Shed Auckland East Incorporated	Community	Towards the costs to renovate the facility to include a meeting room and kitchen.	$10,000.00	Eligible
LG1912-219	Eastern Bays Toy Library Incorporated	Community	Towards the annual rental costs of Glendowie Community Centre and the purchase of a computer.	$4,789.00	Eligible
LG1912-220	Dance Therapy NZ	Community	Towards programme facilitation, supervision for the art therapist, administration and equipment for the "Arts 4 Us" workshops.	$5,000.00	Eligible
LG1912-225	Action Education Incorporated	Community	Towards the facilitator fees, administration and resources to deliver 15 spoken word poetry workshops at schools in the local board area.	$3,000.00	Eligible
LG1912-227	The Carol White Family Centre Incorporated	Community	Towards the travel and food costs for volunteers and refugee families, and supplies for the child care centre.	$10,000.00	Eligible
LG1912-229	YMCA North	Community	Towards the overall costs to deliver a community health and well-being expo event.	$7,359.00	Eligible
LG1912-231	St Heliers Village Association Incorporated	Community	Towards the entertainment and advertising costs to promote late night shopping during the Christmas period.	$7,000.00	Eligible
LG1912-232	St Heliers and Community Support Trust	Community	Towards the purchase of stacking chairs for the community trust.	$8,550.00	Eligible
LG1912-234	Youthline Auckland Charitable Trust	Community	Towards costs for training volunteer counsellors and telecommunications.	$3,000.00	Eligible
LG1912-236	Mission Bay Business Association	Community	Towards the supply and installation of lighting on the clock tower, installation of a photo frame and safer cities monitoring.	$20,000.00	Eligible
LG1912-238	East City Community Trust	Community	Towards the purchase of 125 trestle tables and four trolleys.	$8,270.00	Eligible
LG1912-240	Mission Bay Kohimarama Residents Association	Community	Towards professional planner fees, annual operating costs and costs for a mayoral candidate meeting.	$10,000.00	Eligible
LG1912-206	Meadowbank and St Johns Residents Association	Environment	Towards the purchase of 100 rat traps, marketing materials and a website upgrade.	$4,000.00	Eligible
LG1912-223	Accurate Software Solutions Limited	Environment	Towards two software developer fees, two graphic designer fees and the cost of a social media campaign for the design of an Ōrākei interactive digital map and the implementation of the "My Tree" platform.	$9,500.00	Eligible
LG1912-226	Ellerslie Residents Association Incorporated	Environment	Towards the purchase of 300 rat traps for the community.	$6,900.00	Eligible
LG1912-218	The Remuera Business Association Incorporated	Events	Towards the costs of hosting Chinese New Year 2019/2020 and Bastille Day 2020.	$20,000.00	Eligible
LG1912-204	Auckland Basketball Services Limited	Sport and recreation	Towards hall hire, office rent and coaching fees for a junior development programme.	$10,000.00	Eligible
LG1912-217	St Heliers Bowling Club Incorporated	Sport and recreation	Towards the purchase and installation of four aluminium awnings.	$10,000.00	Eligible
LG1912-221	Ōrākei Tennis Club Incorporated	Sport and recreation	Towards the costs to renovate the ladies bathroom and changing room facility.	$9,000.00	Eligible
LG1912-224	Training Ship Achilles Unit Branch under the umbrella of Sea Cadet Association of New Zealand	Sport and recreation	Towards the purchase of new masts and sails, a new trailer for the safety boat, very high frequency radios and safety helmets.	$10,000.00	Eligible
LG1912-233	Grammar TEC Rugby Club Incorporated	Sport and recreation	Towards the purchase and installation of a new projector and curtains.	$9,471.00	Eligible
Total				$286,221

b) agree to fund, part-fund or decline each application received in Ōrākei Multiboard Round Two 2018/2019, listed in Table Two.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1819-236	Auckland Kids Achievement Trust	Community	Towards wages for the “Kiwi Can” leaders in schools from 1 June to 31 December 2019.	$5,000.00	Eligible
MB1819-242	The Girl Guides Association New Zealand Incorporated	Community	Towards the coordinator salary and venue hire costs to support the 33 units across central Auckland.	$4,000.00	Eligible
MB1819-252	Children's Autism Foundation	Community	Towards the costs to deliver 60 outreach support sessions, ten community workshops and the “Join In” programme.	$3,600.00	Eligible
MB1819-265	PHAB Association (Auckland) Incorporated	Community	Towards project coordination and activity costs including external facilitators, support staff and administration costs for the "Diversity for all" project from 3 June 2019 to 20 December 2019.	$1,800.00	Eligible
MB1819-220	Project Litefoot Trust	Environment	Towards the overall costs of delivering Project Litefoot, including salaries, materials installed at the club, administration costs, travel costs, and promotion.	$3,247.95	Eligible
MB1819-246	The Auckland King Tides Initiative under the umbrella of The Institution of Professional Engineers New Zealand Incorporated	Environment	Towards the costs to deliver a tidal gauge project including costs of water level gauges, water level reporting and the public launch.	$5,736.25	Eligible
MB1819-225	The Kids for Kids Charitable Trust	Events	Towards the venue hire and production costs for the "Kids for Kids" event in Takapuna.	$1,046.48	Eligible
MB1819-257	The Kids for Kids Charitable Trust	Events	Towards the venue hire and production costs for the "Kids for Kids" event in Manukau.	$784.31	Eligible
Total				$25,214.99

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Ōrākei Local Board adopted their grants programme for 2018/2019 (Attachment A) on 19 April 2018 and will operate two quick response and two local grants rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Based on the main focus of an application, a subject matter expert from the relevant department, will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

13. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōrākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16. A summary of each application received through Ōrākei Local Grants Round Two 2018/2019 (Attachment B) and Multiboard Grants Round Two (Attachment C) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

18. Ten applicants applying to Ōrākei Local Grants Round Two, including four multiboard applicants, indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

19. The allocation of grants to community groups is within the adopted 2018-2028 Long-Term Plan and 2018/2019 local board agreement.

20. The Ōrākei Local Board has set a total community grants budget of $218,907 for the 2018/2019 financial year. A total of $62,108 was allocated to Local Grants Round One and a total of $31,941 was allocated to Quick Response Round One. Meadowbank and St Johns Residents Association (QR1912-102) received $1,500 for rat traps and two events. The two events, a Christmas event and a community picnic, did not proceed, therefore $810 was refunded back into the 2018/2019 grants budget. This leaves a remaining balance of $125,668 to be allocated between local grants round two and quick response round two.

21. Forty-two applications were received for Ōrākei Local Grants Round Two 2018/2019, including eight multiboard applications, requesting a total of $311,435.99.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Ōrākei Local Board allocation of funding for Local Grants Round Two, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Ōrākei Local Board Grants Programme 2018/2019 (Under Separate Cover)
b ⇨	Ōrākei Local Grants Round Two 2018/2019 Grant Applications (Under Separate Cover)
c ⇨	Ōrākei Multiboard Grants Round Two 2018/2019 Grant Applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 May 2019

Auckland Council’s Quarterly Performance Report: Ōrākei Local Board for quarter three 2018/2019

File No.: CP2019/05699

Te take mō te pūrongo

Purpose of the report

1. To provide the Ōrākei Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2019.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme.

3. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Ōrākei Local Board work programme is tracking at the end of quarter three 2018/2019.

4. The work programme is produced annually and aligns with the Ōrākei Local Board Plan outcomes.

5. The key activity updates from this quarter are:

· The contract to deliver the Ōrākei Spine shared path – develop feeder links (2314) and Tahapa Reserve East – improvements (2317) has been awarded.

· The Eastern Bays Songbird Initiative (603) held trap giveaway days at Kohimarama and St Heliers beaches.

· The Akarana Marine Sports Charitable Trust (1454) celebrated the completion of stage one of the project with the opening of the ground floor of the complex.

· Upgrade of Meadowbank Community Centre (1402) is progressing however an agreement has not been reached with the Citizens Advice Bureau (CAB) to relocate their services from 4 Victoria Avenue, Remuera.

· Meadowbank Community Centre House Incorporated who manage the community centre have given notice for 30 April 2019 for the Meadowbank Community Centre and Tahapa Hall, third and final year of Funding and Licence (85).

6. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status this quarter.

7. The financial performance report compared to budget 2018/2019 is attached. There are some points for the local board to note:

· Overall operating result is seven per cent below the budget due to lower operating revenue and expenditure.

· Revenue is 20 per cent below budget mainly due to lower revenue received from parking fees and rental of hard stand at the Landing.

· Operating expenditure is nine per cent behind budget in full facility parks contract and Locally Drive initiatives expenditure.

· Capital expenditure is 42 per cent under budget. This includes capital projects relating to local asset renewal programmes, coastal asset renewals, sports development in Michaels Avenue Reserve, greenway and walkway development such as Ōrākei Spine shared path and locally driven funded capital projects.

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019.

Horopaki

Context

8. The Ōrākei Local Board has an approved 2018/2019 work programme for the following operating departments:

· Community Services, which include:

o Arts, Community and Events

o Parks, Sport and Recreation

o Libraries and Information

o Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Leases

· Infrastructure and Environmental Services

· Local Economic Development.

9. Work programmes are produced annually, to meet the Ōrākei Local Board outcomes identified in the three-year Ōrākei Local Board Plan. The local board plan outcomes are:

· Our local parks and open spaces are valued and enjoyed

· Our residents are proud of their community facilities and public places

· People can move around our area easily and safely

· The natural environment is valued, protected and enhanced by our communities

· A thriving economy which supports local businesses and town centres.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

11. The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Ōrākei Work Programme by RAG status

12. The graph below shows the activity status of activities in each department’s work programme. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

Key activity updates from quarter three

13. The following are key activity updates in the delivery of the local board work programme for the third quarter:

· The contract to deliver the Ōrākei Spine shared path – develop feeder links (2314) and Tahapa Reserve East – improvements (2317) has been awarded. Construction on the upgraded playground and feeder links from Tahapa Reserve through to Section 2 of the Glen Innes to Tāmaki Drive Shared Path will begin in quarter four. The links will provide safe greenway routes that link help to link the neighbouring communities to the shared path.

· The Eastern Bays Songbird Initiative (603) celebrated its first year of official achievements. Trap giveaway days were held at Kohimarama and St Heliers beaches, with more planned for quarter four. The group is also starting bird count monitoring training events and a chew card (pest monitoring) campaign across the area.

· The Akarana Marine Sports Charitable Trust (1454) celebrated the completion of stage one of the project with the opening of the ground floor of the complex. The facility grant is for the development of a multi-purpose marine sports centre at The Landing. Stage two is expected to be completed by the end of 2019.

· Upgrade of Meadowbank Community Centre (1402) is progressing however an agreement has not been reached with the Citizens Advice Bureau (CAB) to relocate its services from 4 Victoria Avenue, Remuera. The CAB has asked for more time to consider the Ōrākei Community Centre proposal as part of the relocation. Officers will continue discussions with the CAB and will workshop options with the local board during quarter four.

· The Meadowbank Community Centre House Incorporated has given notice to exit the Meadowbank Community Centre and Tahapa Hall on 30 April 2019, and to not take up the option of the third and final year of Funding and Licence (85). The society has decided to exit early from the facility due to a significant decrease in users which has negatively impacted the revenue and the society’s ability to operate the centre successfully. In quarter four officers will provide an update of the transition plan to the local board.

Activities on hold

14. The following work programme activities have been identified by operating departments as on hold:

· The monitoring report for Tahuna Torea – remove mangroves (2308) recommends that no further mangrove removal occurs in the fish dam area. The project is currently on hold until Community Facilities provide a report outlining recommendations to the local board business meeting for a formal decision.

· The Landing Reserve – develop a dinghy access ramp (2319) has been put on hold whilst staff investigate additional options to allow the local board to make a decision on its preferred option. Options will be presented to the local board in quarter four.

· Michaels Ave Reserve – design and install four toilets and four changing rooms (2977) is currently on hold. Work is required on the leasing and ownership arrangement of the asset, as well as the provision of changing rooms versus the number wanted by the club. Community Services is working with the sports club and this will provide a clearer timeline. Funding options for the wider project will be workshopped with the local board in April 2019.

· T-Bar Swings – replace in central area (3034) is on hold whilst additional work is undertaken to extend the priority list of extra sites.

· St Heliers Library – comprehensive renewal (3120) is on hold until further work is resolved on the wider project of where and how service provision is delivered in St Heliers.

· Ngahue Reserve Road Extension (3195) has been put on hold until the transport analysis of the Colin Maiden Precinct has been completed and the need and funding for the extension has been confirmed.

Activities with significant issues

15. There are no activities reported as red status, which indicates having significant issues, for quarter three.

16. Eleven activities are reported as amber status for this quarter. An amber status indicates there is some risk or issues.

17. Six of the amber status items are on hold and have been reported above under section ‘Activities on hold’.

18. The remaining five amber status activities from the 2018/2019 work programme are:

· Hobson Bay – remove mangroves (2307) remains an amber status as resource consent has been finalised but not approved yet. It is expected that physical works will begin in June 2019.

· Ōrākei – renew signage 2016/2017 (2915) and Ōrākei – install park signage (3007) are amber as additional signage was requested for Point England walkway and The Landing.

· Environmental Enhancement Plan (1534) has been held up due to procurement delays. Work has begun on the plan and engagement with community groups involved in environmental projects. The draft plan will be workshopped with the local board in quarter four.

· Supporting local businesses (1525) has not been spent to date as there has been little interest from Lunn Avenue businesses to develop a network.

Changes to the local board work programme

Deferred activities

16. These activities are deferred from the 2018/2019 work programme:

· Both 4 Victoria Ave Remuera. Lease to the Royal New Zealand Plunket Trust (2613) and 4 Victoria Avenue Remuera. Renewal Citizens Advice Bureau – Remuera (2614) are on hold whilst Panuku Development Auckland and Community Services address options through the Optimisation process.

· Michaels Avenue – renew playground (2919) has been deferred as it is contingent on Michael Ave Reserve – design and install four toilets and four changing rooms (2977). Design works on the playground can commence once the timeline for construction is confirmed for the changing rooms and toilets.

Cancelled activities

19. There are no activities cancelled during quarter three.

Activities merged with other activities for delivery

20. These activities have been merged with other activities for efficient delivery:

· Community Arts Programmes – Ōrākei (286) has been merged with Ōrākei – Built heritage Improvements (searchlight emplacements) (2842) and the funding reallocated to the art component of the project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This report informs the Ōrākei Local Board of the performance for the quarter ending 31 March 2019.

Tauākī whakaaweawe Māori

Māori impact statement

23. The Ōrākei Local Board’s work programme contains a number of projects that provide direct outcomes for Māori, including but not limited to:

· Iwi have been engaged for their input on Ladies Bay Steps, 69 Cliff Road, St Heliers – remediate major slip (2288). The current stairs down to the bay are found to be on a recorded midden so iwi consultation is required to ensure plans are in the appropriate location.

· A hui with iwi is to be organised to report findings of the monitoring assessment for Tahuna Torea – remove mangroves (2308) as per the resource consent. The assessment recommends no further mangrove removal should take place due to ongoing erosion and tidal breach into the fish dam lagoon.

24. The local board has increased its funding of projects to improve the natural environment, in particular through pest management, weed eradication and revegetation programmes. This aligns to iwi outcomes pertaining to enhancing the environment.

25. The Ōrākei Local Board was formally welcomed by Ngāti Whātua o Ōrākei onto their marae at Takaparawhau on 21 March 2019. The board also discussed shared aspirations and projects for the area with kaumatua and kuia.

26. Mana whenua customary practices are embedded into events and openings of board projects.

Ngā ritenga ā-pūtea

Financial implications

27. This report is for information only and therefore there are no financial implications associated with this report.

Financial Performance

28. Revenue is behind budget by $176,000 due to lower revenue received from The Landing.

29. Expenditure is below budget by $796,000 mainly in the locally driven initiatives (LDI) programme. A few projects such as mangrove removal at Hobson Bay and ecological restoration projects have been delayed. Ecological restoration projects are still expected to be completed this financial year. The project to enhance heritage features is yet to commence and Sport and Recreation Planning isn’t expected to begin till May.

30. Capital spend overall is $2.099 million under budget in local asset renewal programmes, coastal asset renewals and locally driven funded capex projects. Projects completed in the quarter include the renewal of the changing rooms at Ellerslie Recreation Centre as well as the kitchen and toilet renewal at Leicester Hall. The Ōrākei Spine shared path and Tahapa Reserve East improvements physical works are planned to begin in April 2019 while the Anderson Beach renewal of retaining seawall, the tender has been awarded with physical works to commence in June 2019.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

32. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

33. The local board will receive the next performance update for quarter four following the end of the financial year (June 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇨	Ōrākei Quarterly Performance Report March 2019 - Local Board Work Programme Update 2018/2019 Q3 (Under Separate Cover)
b⇨	Ōrākei Quarterly Performance Report March 2019 - Financial Appendix (Under Separate Cover)

Ngā kaihaina

Signatories

Author	Hayley King - Local Board Advisor - Ōrākei
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

No.	Title	Page
a ⇩	Report - Auckland Transport May 2019 update	55
b ⇩	Report - Allocation of Ōrākei Local Board Transport Capital Fund - Findlay Street/Hewson Street Walkway	81

Ōrākei Local Board

16 May 2019

Remuneration Authority - policy on child care allowances

File No.: CP2019/07181

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on the Remuneration Authority’s proposed policy on child care allowances.

Whakarāpopototanga matua

Executive summary

2. The Remuneration Authority has previously received submissions from members in other councils stating that if childcare were a claimable expense, then serving in local government might be a more realistic option for parents who are currently deterred from considering the role because of the costs of childcare. Some jurisdictions in other countries provide such allowances.

3. The authority has distributed its proposed policy in order to get feedback from councils and individual elected members. The proposed policy is in Attachment A. The authority has asked for feedback by 31 May 2019 and intends to include the provision in its determination that comes into force on 1 July 2019.

4. At present, the authority determines allowances for vehicle mileage, travel time and communications. Each individual council considers its approach to the expenses and allowances and writes its own policies within the upper limits set by the authority. If the authority determines that childcare allowances are permissible the council could include, within the framework established by the authority, specific rules in the council’s expenses policy.

5. A draft submission on the proposed policy has been prepared and is attached as Attachment B. Elected members can provide individual comments to the Remuneration Authority if they wish, by 31 May 2019.

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a) endorse the draft submission on the Remuneration Authority’s proposed policy on childcare allowances.

Horopaki

Context

6. LGNZ has formed a Young Elected Members (YEM) committee with members representing LGNZ Zones. These are elected members who are under the age of 40 years. The YEM network has raised the matter of childcare costs with the Remuneration Authority. They cite examples such as a member of a smaller council who is 24 years of age and on a salary of $18,707. Another, struggling to pay for childcare on her councillor’s salary of $20,634 opted instead to bring her child to meetings^{^[1]}.

7. The group makes the point that other costs of attending to council duties can be claimed, such as mileage and communications, but not the cost of childcare. The group is broadly interested in developing the ability of younger elected members.

8. The Remuneration Authority has researched childcare allowances and is now inviting feedback on its draft policy, which includes the eligibility and payment conditions which will be included in the authority’s formal determination.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Remuneration Authority has recognised the need to address childcare costs if those with families are not to be deterred from standing for local government office.

10. Salaries paid to Auckland local board members and governing body members are generally higher than in smaller council districts in New Zealand, where it is likely elected members particularly struggle to meet childcare costs from their salaries. Nevertheless, the provision of the allowance may encourage greater diversity in those standing for election in Auckland.

11. The cost to the council and the ratepayer is reasonable in terms of the total budget for elected members’ remuneration but is a significant help for the member who has to arrange childcare. The policy places a cap of $6,000 per annum for any member. LGNZ statistics show that approximately 6 per cent of elected members are 40 years of age or below^{^[2]}. On that basis, the cost to Auckland Council, if 6 per cent of members (10 members) claimed the allowance, would be $60,000.

12. The Remuneration Authority indicates it is in discussion with the Inland Revenue Department about how the allowance will be treated for tax purposes (as income or as an expense reimbursement). It is possible it will be taxed at source (that is by the council) prior to payment.

13. Payment of the allowance under the proposed conditions requires evidence of the expense incurred. This is supported.

14. The allowance cannot be paid to family members. This is supported.

15. The proposed conditions state that a local authority may pay the childcare allowance as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on local authority business. This wording may be too wide. Consider a member who has regularly arranged childcare, irrespective of undertaking council duties, deciding to spend two hours preparing for the next council meeting while the children happen to be in childcare. The member would be “engaged on local authority business” and could claim the childcare cost of those two hours.

16. Staff researched conditions around payment by other councils in other jurisdictions. One council simply paid the full cost of child care. Another specified the meetings and events that could be claimed. Staff believe the intent of the provision is to make a contribution toward the cost of child care where that is necessary in order for the member to undertake council duties, such as attend meetings. The wording should indicate more clearly that the payment is for childcare costs that are necessary in order for the member to undertake council duties and are not simply childcare costs that are incurred at the same time the member is undertaking council duties and would have been incurred anyway, if the member was not attending to council duties.

17. Other conditions are:

(i) the child is under 14 years

(ii) payment cannot be greater than $15 per hour and cannot be greater than the actual expense

(iii) childcare cannot be for more than 8 hours in any 24 hour period.

These are supported.

18. Staff recommend that the council supports the proposed policy with the comment, outlined above, that the purpose should more clearly reflect that the expense is a necessary expense in order for the member to attend to duties.

19. Staff also note that the council itself will decide its own provisions to include in its expenses policy, within the framework set by the authority.

20. Members can provide individual comments to the Remuneration Authority if they wish, by 31 May 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The Remuneration Authority’s policy applies only to elected members and does not impact the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The policy affects all elected members, including local board members.

Tauākī whakaaweawe Māori

Māori impact statement

23. The Remuneration Authority’s policy may assist those in the Māori community who are potential candidates for election but are deterred by the costs of childcare.

Ngā ritenga ā-pūtea

Financial implications

24. There will be financial implications. As noted in the body of the report, the additional cost is likely to be less than $60,000 and will impact the cost centre for elected members’ remuneration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a small risk of the provision being abused (false claims submitted). The requirement for evidence of the amount paid will mitigate this risk.

Ngā koringa ā-muri

Next steps

26. This report is being presented to local boards for their feedback. It is also being circulated to Governing Body members for their feedback. The draft submission will be amended if there is a clear majority position in favour of an amendment.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Childcare Allowance Proposed Draft Policy Paper	91
b ⇩	Remuneration Authority draft policy - child care allowances - submission	99

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 May 2019

Chairperson's Report

File No.: CP2019/06760

Te take mō te pūrongo

Purpose of the report

1. To provide the Chairperson with an opportunity to update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Ngā tūtohunga

Recommendations

a) That the report be received.

b) That the Ōrākei Local Board agree that, pursuant to Standing Order 10.4, the following resolution OR/2108/112 pertaining to item 18: Freedom Camping Bylaw Development from its meeting held Thursday, 21 June 2018 be rescinded:

That the Ōrākei Local Board:

a) recommend to the Regulatory Committee that the nine sites contained in Attachment A with the inclusion of Churchill Park (Riddell Road carpark) be prohibited through a bylaw under the Freedom Camping Act 2011.

b) recommend to the Regulatory Committee that the following restrictions be applied to the Andersons Beach Reserve, Glover Park, Madills Farm Recreation Reserve, Ōrākei Domain and the undeveloped Western End, Hakumau Reserve (Tāmaki Drive Reserve) through a bylaw under the Freedom Camping Act 2011:

i) certified self-contained vehicles only

ii) limited numbers of vehicles

iii) only in identified parking spaces.

c) confirm their general views on the management of freedom camping expressed through the workshop on 26 April 2018 as follows:

i) any bylaw needs to be enforceable

ii) monitoring and enforcement is required to ensure bylaw is effective

iii) the whole of Tāmaki Drive should be prohibited for freedom camping

iv) priority should be given to tourists who provide a greater contribution to the local economy.

d) delegate approval of minor changes to the names and addresses of the parks to the Chair.

and replaced with:

That the Ōrākei Local Board:

a) recommend to the Regulatory Committee that all sites in Ōrākei Local Board area with the inclusion of Churchill Park (Riddell Road carpark) be prohibited through a bylaw under the Freedom Camping Act 2011.

b) confirm their general views on the management of freedom camping expressed through the workshop on 26 April 2018 as follows:

i) any bylaw needs to be enforceable

ii) monitoring and enforcement is required to ensure bylaw is effective

iii) the whole of Tāmaki Drive should be prohibited for freedom camping

iv) priority should be given to tourists who provide a greater contribution to the local economy.

c) request that resolutions a) and b) be forwarded to the Freedom Camping Hearings Panel for its consideration.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Chairperson's report - May 2019	103
b ⇩	Open letter to His Worship the Mayor	109
c ⇩	Letter to Shane Ellison, Chief Executive, Auckland Transport	113
d ⇩	Letter to the Editor, NZ Herald regarding traffic claming in St Heliers	115
e ⇩	Media Release: St Heliers/Glendowie Residents Association and St Heliers Business Association joint response to proposed Auckland Transport changes to the St Heliers Shopping Precinct	117
f ⇩	Letter from Simon O'Connor, MP for Tāmaki	119
g ⇩	Letter to Simon O'Connor, MP for Tāmaki	121

Ngā kaihaina

Signatories

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 May 2019

Board Member Report - Carmel Claridge

File No.: CP2019/06762

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That the Board formally endorse its feedback to Auckland Transport on the Ngahue Bus Stop and Safer Crossing proposal, Mission Bay Town Centre Safety Improvements, and the St Heliers Village Safety Improvements.

Portfolio Lead: Transport

Other (alternate portfolio holder): Parks and Reserves

Transport

Ōrākei Local Board feedback was provided on the following consultations:

· Ngahue Road Bus Stop and Safer Crossing proposal.

· Mission Bay Town Centre Safety Improvements.

· St Heliers Village Safety Improvements.

Copies of the feedback are attached to this report.

Gowing Drive Safety Improvements:

At the time of writing this report the Board funded driver feedback signs for Gowing Drive have yet to be installed.

Ladies Mile/Morrin Road Intersection:

As anticipated, with the construction completed and the opening of the early childhood centre on this intersection the safety issues at this location have escalated. A summary of the rationale for having this intersection properly assessed by Auckland Transport for improvement is attached.

Scooter / Onzo Bike Complaints:

I continue to receive 1-2 complaints per week from constituents about the Lime/Wave scooters. In particular, it seems some users are not being considerate at journey’s end, leaving the apparatus strewn across vehicle entranceways, in the middle of pavements, and blocking bike racks. This disregard for the safety of others by users should be something that operators are aware of and given the opportunity to address. The education programmes proposed by Lime/Wave operators in Selwyn Reserve for example, should include a ‘code of conduct’ type of component.

I also question whether operators are collecting the Onzo bikes within 24 hours as required by the terms of their licence, if left in residential areas. I saw one of these bikes on Grand Drive near to the pedestrian entrance to Waiatarua Reserve recently. The rider had left it completely blocking the pavement. (See attached photo) I moved it aside to allow pedestrians to get around it but it remained there for a further two days.

Parks and Reserves

Auckland Urban Adventure Play Forum: Attended 30^th April

Points to Consider as Local Board members.

Play is how children learn.

Adults are also able to find some reprieve from the challenges and demands of modern life through play.

Play is a fundamental conduit through which we connect – to nature, to each other, and to society.

As policy & decision makers, we have a responsibility to ensure that that our streetscapes and public places are not simply utilitarian but also provide opportunity for ‘play’.

We need to be asking how we design and use our public spaces to better facilitate play, particularly in increasingly urbanized environments.

We can look for opportunities to cultivate a sense of ‘urban adventure’ to ensure children learn to assess risk, build resilience, and connect meaningfully with nature in a world where direct experience with the outdoors is rapidly being replaced by screen time behind devices.

Looking at different ways of thinking around ‘play’ – moving from psychology/education focus to the ‘spatial’ to allow for a different approach to planning.

NZ statistics show a significant decrease in the level of children’s physical activity in weekends. Lack of physical activity is dangerous – leading to poor health outcomes, and this trend should be ringing alarm bells.

Importance of urban ‘water play’.

As decision makers we need to respond to opportunities to create potential for playful moments within the streetscape. Unstructured play adventures are more important than ever with many of our local children now being raised in housing environments where their daily lives may be quite removed from the natural environment.

Policymakers and governors of Parks and public spaces need to look beyond the previously limited view of built playgrounds as the prescribed areas in which play is contained and instead look at ways where play can be incorporated at any place and at any time.

It would be useful for future planning to ascertain the level of demand for urban adventure activities within our parks, and whether this may be something the Board could consider for the future.

Play is not just for children.

Activities:

Date Activities

5^th – 10^th April On Leave

12^th April Wairua Playground Official Opening

Aerodrome Testing – Panmure Sailing Club (TEEF)

15^th April Public meeting St Heliers – Auckland Transport Safety Improvements

16^th April Meeting with MBBA to discuss potential projects

Glover Park event meeting

Leases meeting/update

Meadowbank St Johns Residents’ Association AGM

17^th April Meeting with Matt Cole – Bike Tāmaki Drive

Auckland Transport “Have Your Say” – Ōrākei Community Centre

18^th April TEEF meeting – Chaired

Ōrākei Local Board Business Meeting

19^th – 23^rd April Easter

25^th April ANZAC Dawn Service – Auckland War Memorial Museum

Brief attendance at Ōrākei Returned Servicemen’s Association

Community ANZAC Service attendance with member Colin Davis at the War Memorial, St Heliers

26^th April TEEF meeting with Michael Eaglen, McMullen& Wing to discuss sediment build up problems the Tāmaki River

27^th April Attendance at the Omega Plus Big Dog Walk – Waiatarua Reserve

30^th April All day attendance at the Auckland Urban Adventure Play Forum: Who will care for our earth? – Alexandra Park

2^nd May Ōrākei Local Board Workshop

3^rd May Hapua Thrive – on site meeting.

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board Feedback - Ngahue Road Bus Stop	127
b ⇩	Ōrākei Local Board Feedback - Mission Bay Town Centre Safety Improvements	129
c ⇩	Ōrākei Local Board Feedback - St Heliers Village Safety Improvments Feedback	133
d ⇩	Ladies Mile/Morrin Street Intersection Issues Summary	141
e ⇩	Photograghs - May 2019	143

Signatory

Author

Carmel Claridge - Ōrākei Local Board Member

Date: 5 May 2019

Ōrākei Local Board

16 May 2019

Board Member Report - Troy Churton

File No.: CP2019/06985

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last meeting.

Recommendations

a) That the report be received.

b) Request Auckland Transport to provide the Ōrākei Local Board with all the cost analysis figures it used for the proposal to take a walkway along the south side of the railway lines when assessing options for stage 4 of the Glen Innes to Tāmaki Drive Shared Pathway and to provide some comparison of that proposal’s costs against the current anticipated costs of the selected stage 4 proposal.

c) That the Manager of Unitary Plan / Planning be requested to provide recommendations for leading a plan change to clarify that residential helicopter pad activity becomes a prohibited activity.

Portfolio Lead: Resource Consenting and Regulatory

Other (alternate portfolio holder): Heritage; Environment

Resource Consenting and Regulatory

2. Feedback as to notification and effects regarding various applications such as:

· 1-3 Purewa Road, Meadowbank – ongoing

· 39 Ridings Rd

· 20 Devore Street

· 5 Westbourne Rd

· 14A Okahu St

· 107 Bell Road

· 139A Long Drive

· 123 Grand Drive

3. Ongoing contact from a wide range of constituents within Ōrākei and outside Ōrākei regarding their experiences of Helicopter nuisance and noise and I requested, and received advice regarding helicopter activity in residential areas – see below:

Helicopter rules:

1. Ōrākei Ward consists of THAB, Mixed Housing Urban, Mixed Housing Suburban and Single House residential zones. All the residential zones do not provide for Helipads. Therefore, the activity comes under the activity table classification ‘Activities not provided for’ being a Non-Complying activity.

2. A Non-complying activity would be assessed under section 104, 104B, 104D, 108 and Part 2 of the RMA (see attached RMA sections). In addition, under clause C1.8 of the Unitary Plan where the Council will consider:

· all relevant overlay, zone, Auckland-wide and precinct objectives and policies that apply to the activity; or

· to the site or sites where that activity will occur.

In terms of noise E25 outlines the Nosie and vibration provisions.

Relevant provisions are:

Objectives E25.2(1)(2):

1) People are protected from unreasonable levels of noise and vibration.

2) The amenity values of residential zones are protected from unreasonable noise and vibration, particularly at night.

Policies E25.3 (2)(4)(5):

3) Minimise, where practicable, noise and vibration at its source or on the site from which it is generated to mitigate adverse effects on adjacent sites.

4) Use area or activity specific rules where the particular functional or operational needs of the area or activity make such rules appropriate.

5) Prevent significant noise-generating activities other than roads and railway lines from establishing in or immediately adjoining residential zones.

As stated in Clause C1.8(2) the Council will also have regard to the standards for permitted activities on the same site as part of the context of the assessment of effects on the environment:

1. E25.6.1 outlines the General Standards- how noise is measured and assessed in accordance with New Zealand Standard NZS 6801:2008 Measurement of environmental sound and the New Zealand Standard NZS 6802:2008 Acoustics - Environmental noise except where more specific requirements apply…

6. Where standards are provided for specific activities, the zone interface standards and the zone standards do not apply to that activity.

Noise arising from specific activities:

Helicopter noise

E25.6.32. Noise levels for helicopters take-off or landing

1. The take-off or landing of a helicopter on any site except for emergency services must not exceed Ldn 50dB or 85dB LAFmax measured within the boundary or the notional boundary of any adjacent site containing activities sensitive to noise and Ldn 60dBA within the boundary of any other site.

4. Meetings with Eastern Suburbs representatives and local community to discuss clubroom re-development aligned to the Madills Farm Master Plan. I recommended the football reps work closely with PSR Portfolio Manager to advance a plan of action. This should include confirming the lease with the club and negotiating if the Kohi Yacht Club zodiac storage can be relocated within proposals by Kohi Yacht Club for their coastal site. The benefits of adding a garage sized space for that to all stakeholders across yachting and Madills are, in my view, obvious. A copy of the plan showing the proposed Kohimarama Yacht Club extension is attached to this report.

Glen Innes to Tāmaki Drive Shared Path – stage 4

5. I remain opposed to this stage proposal which would reinstall a structure around the natural coastal margin from Ōrākei Bridge down to a connection point at Ngapipi.

6. It took years to reinstate the sense of a ‘Bay” in this stage 4 area removing the sewer line. I am recording my minority stance on this

7. I understand the desire to connect a point close to the new signalisation at Ngapipi and Tāmaki and support that concept also, but not in the design being asserted.

8. Could the existing footpath up from the Ōrākei/Ngapipi roundabout (from where the proposed additional clip on to the bridge would be, be widened into the fringe areas of (mainly privet) bank?

9. A more optimal proposal I proposed and am seeking separately and additionally is the south side of the rail line from Ōrākei Point to the Judges Bay vicinity, with enhancements to the existing overbridge beside Parnell Baths.

10. That option was originally discounted by Auckland Transport on the basis of cost. I strongly suggest Auckland Transport review the figures it used for that and simply inform the Board on the costs of that proposal in comparison to the current stage 4 proposal – so we and future OLB members are well-informed of options for our community in years ahead.

Attachments

No.	Title	Page
a ⇩	Plan - Kohimarama Yacht Club extension proposal	149
b ⇩	Food-sharing stand	151

Signatory

Author

Troy Churton - Ōrākei Local Board Member

Date: 3 May 2019

Ōrākei Local Board

16 May 2019

Board Member Report - Colin Davis

File No.: CP2019/06764

Purpose

To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Recommendation/s

a) That the report be received.

b) That i) the name Ladies Bay – Lady’s Bay be approved for use on the new pole sign at that bay, and

ii) a te reo name agreed with iwi, be added to the pole sign in terms of the Council's Environment and Community Committee 11 September 2018 decision to incorporate bi-cultural naming of parks and reserves; and

iii) an information sign be prepared and erected at this bay giving details of its history and name.

Portfolio Lead: Parks and Reserves (joint); Arts and Libraries; Heritage

Alternate portfolio holder: Environment; Resource Consenting and Regulatory

Other - internal appointments: Mayor’s WWI Memorial Advisory Group; Quality Advice Political Advisory Group

Other - appointments to external community organisations: Stonefields Residents Association Inc. (Lead); St Heliers/Glendowie Residents Association Inc. (Alternate); Auckland Netball Centre Inc. (Lead); Friends of Churchill Park (Lead); Ōrākei Basin Advisory Group (joint parks portfolio holder); St Heliers Bay Village Association (Alternate); Michaels Avenue Reserve Community Liaison Committee (Alternate).

ANZAC Day

The St Heliers ANZAC Day commemoration held annually at the 2003 purpose-built war memorial, attracting some 2,000-3,000 attendees, is organised as a civic and community commemoration by the Ōrākei Local Board. This year marks the 100^th anniversary of the official end of World War One in 1919.

Regrettably, without consultation with, or agreement by the Board, this year’s event, with a 100-year tradition, was “cancelled” as it was not supported by Council’s bureaucracy, citing region-wide security concerns, a decision of the Auckland RSA, and the advice of the Police. The usual Ōrākei RSA service was nominated as the only public event in the Board’s area and was advertised in Council communications as a “civic” event.

As so many of our community had expressed a wish for a commemorative gathering, it was a pleasure as well as a duty to show leadership and I organised a community gathering at the Memorial, believing also that a service reminds us that ANZAC Day is New Zealand’s special day and the freedom we have to come together to do this, is what those soldiers fought for, and in many cases died for. A week earlier I had put crosses in the Memorial garden and the adjacent lawn bearing the names of those from the area who fell in World War One. The Business Association put large ceramic poppies in the garden. On the Day the 3 national flags flew, and Deputy Chairman, Carmel Claridge, and I laid the Board’s wreath during the brief ceremony. The ceremony incorporated all the essential elements of the traditional form replicated in many services throughout the country. Students volunteered; to play the trumpet for the Last Post and the bagpipes for the laments. Clergy from the Anglican, Catholic and Presbyterian churches were present and led prayers. A former serviceman raised and lowered the New Zealand Flag, and a member of the public volunteered to led the gathering in singing the New Zealand national anthem. Photographs are attached.

Our turnout of about 400 people, given notification was really by word of mouth, was very good. After the service people stood around to talk with one another in the spirit of community and seemed almost reluctant to leave. Quite a number of people visiting the memorial after the service approached me and expressed sincere disappointment that they believed the publicity that the St Heliers ANZAC Day service had been cancelled, and that they would have attended had they known of the community gathering.

Disappointingly, I had to spend a considerable amount of time to ensure that the Council’s contractors had the garden at the Memorial area in good condition, the paved area swept, and the halyards on the flagpole repaired.

The Board’s wreaths were also laid by Board members at the Ōrākei and the College Rifles commemorative services.

Heritage

(1) Tāmaki Drive Searchlights

Restoration work has started. Searchlight emplacement no. 3 has scaffolding erected and the steel shutters have been removed for soda blasting to remove all rust before being re-installed. Debris has been removed from around nos. 1 and 2 (those closest to the road) and scaffolding erected. Photographs are attached. The photograph of the searchlight to be used in the artwork has been sourced from the Imperial War Museum and will add immensely to the public’s understanding of the heritage of what we are restoring. In addition, copies of the original drawings of the searchlights have been acquired from Archives New Zealand.

(2) Heritage Projects

The draft texts for the two small plaques at the Millennium Bridge, Mission Bay, have been approved. The plaques will be put onto the seawall adjacent to the bridge replacing the existing one which is difficult to read and has errors; one plaque with corrected text is to be relocated for better visibility from the side of the seawall, to the top of the seawall, and the other new interpretative plaque is also to be placed on top of the seawall; one on either side of the Tāmaki Drive entrance to the bridge.

(3) Ladies Bay – Lady’s Bay

With physical works to replace the steps down to the beach at Lady’s Bay, also known as Ladies Bay, planned to start in early May, the project manager has advised the Board that the existing pole sign at the entrance to the steps needs to be replaced. The cost of a new sign and installation are within the current project budget.

The question of the text of the proposed sign was briefly discussed at a recent Board workshop although no briefing paper was presented, and being a workshop no formal decision could be made. Accordingly, I am raising this matter as the Board’s Heritage Portfolio Lead and as joint Parks and Reserves Lead for Board decision.

Signage renewal presents an opportunity to review the text of signs, not just in terms of layout and logos etc, but also to ensure that historical significance conveyed by the sign is accurate and is not lost. In addition to name signs, information signs are also erected with heritage information. The Board has done this over the last couple of years with a number of signs including Dingle Dell, Kepa Bush, Churchill Park, Biddick's Bay, Wilson's Beach, and the Tāmaki Drive searchlight emplacements.

With the proposed pathway works and the renewal of this sign, it is opportune to review the text on the proposed replacement sign and not to perpetuate past errors in spelling and grammar. The bay was apparently named for a single person – Eliza Lady Grey, the wife of Sir George Grey – hence “Lady’s Bay”, which spelling is recorded in a local history and most often in newspapers in the late 1800s, even up to the 1940s. Sometimes, but not often, the plural spelling “Ladies’” (with an apostrophe) was written.

Given that there is now wide-spread recognition of the plural version of the name I do not propose that it be replaced, but I suggest the correct name be also added. If an information sign about the bay is later installed a reasonable explanation for the etymology for the name can then be given. There is precedent for the dual name on a fact sheet bearing the Ōrākei Local Board logo.

On 11 September 2018 the Council's Environment and Community Committee resolved to introduce a bi-cultural naming policy for naming parks and reserves. In keeping with the Committee’s policy, I suggest that a Maori name be added after the English name for the bay and incorporated on the sign. I understand that this bay was well known in Maori history as a landing place for canoes and was once the scene of spirited combat, and had a Maori name: "Te Kuwata-O-Rangitaua". Local iwi should be asked if this name is appropriate for the bay, or another more suitable name be agreed.

I believe it is important that a decision on the name is publicly recorded. So often there is little documentation on naming of various places that researchers have difficulty tracking down official decisions

(4) Glover Road War Memorial Re-dedication

The free public ceremony to re- dedicate the avenue of 63 titoki trees originally planted in November 1953 in memory of those men from the local district who died in World Wars One and Two will be held on Sunday 16 June at 11.30am. The two original plaques have been refurbished and the memorial trees have been restored.

Activities (since 5 April 2019)

As well as assisting with a range of citizens’ enquiries, attending meetings, and involvement with other community activities, I have also attended the following to date:

8 April briefing on the Minister of Conservation’s decision to revoke certain Reserves Act delegations to local bodies. The Board’s feedback was endorsed on 18 April and a copy is under my Board member’s report in the minutes of that meeting.

8 April filmed interview at St Heliers as part of the St Heliers Village Association’s “Thank You” to our service-personnel project.

9 April the transport portfolio briefing.

9 April briefing on ATEED’s work programme.

9 April the leases portfolio briefing.

9 April the civic events team’s announcement on ANZAC Day services cancellations.

10 April the Board’s ANZAC Youth Award public speaking competition and judging at St Heliers library. There were three speakers from: Glendowie College, Sacred Heart College and Selwyn College. The winner was Coco Lance from Selwyn College. A requirement of the competition is that the winner was to deliver the speech at the St Heliers ANZAC Day service. She will now give that speech at the Glover Road War Memorial re-dedication.

11 April the Ōrākei Local Board workshop various topics.

12 April the Wairua Reserve playground opening.

15 April a meeting with the Chairman regarding the agenda for the Board’s business meeting.

15 April the public meeting organised by the St Heliers/Glendowie Residents Association and the St Heliers Village Association regarding Auckland Transport’s proposed traffic management proposals. The St Heliers Community Centre was packed and the 400-600 public attending filled both the hall and the church. The meeting overwhelmingly rejected Auckland Transport’s proposals.

16 April the on-site meeting at Selwyn Reserve with representatives of the Mission Bay Business Association to look at requested locations for a tourist photo frame.

16 April the planning meeting for the Glover Road War Memorial re-dedication.

16 April a meeting of the St Heliers/Glendowie Residents Association.

17 April a meeting of the St Philip’s Women’s Fellowship at which I was guest speaker.

17 April AT’s public consultation event regarding the proposed controversial Mission Bay and St Heliers speed calming devices.

18 April the Ōrākei Local Board business meeting.

(Easter)

23 April the on-site searchlight emplacements restoration progress meeting.

25 April the St Heliers ANZAC Day community gathering at the St Heliers War Memorial. Crosses were put in on 19 April and removed on 28 April. The flags were taken down on 26 April.

2 May the Ōrākei Local Board workshop various topics.

3 May the meeting of the Mayor’s WWI Memorial Advisory Group.

5 May the Sacred Heart College ANZAC Day service. This was a very moving commemoration.

Attachments

No.	Title	Page
a ⇩	Photographs - ANZAC Day and Tāmaki Drive Searchlight Emplacements Project	157

Signatory

Author

Colin Davis – Member, Ōrākei Local Board of the Auckland Council

Date: 5 May 2019

Ōrākei Local Board

16 May 2019

Board Member Report – Ros Rundle

File No.: CP2019/06772

Purpose of the report

To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Economic Development

Other (alternate portfolio holder): Community; Transport (Joint)

Economic Development

Remuera Business Association

The press release below has been circulated recently by the RBA regarding the Clonbern Car Park. The closure of the upper level 70 car parks has resulted in a marked decline of business in Remuera.

Mayor Asked to intervene in Remuera Car Park Dispute

Tuesday, 23 April 2019, 9:40 am

Press Release: Remuera Business Association

The Remuera Business Association (RBA) has asked Phil Goff to look at the reasons why, without adequate warning or consultation, AT shut the upper level of the Clonbern Road Car Park in Remuera on 24th March 2019.

RBA Chairman Adrian Barkla says:` We hope that with the Mayor’s intervention that common sense will prevail and access to the Upper Level of the Clonbern Road Car Park can be restored.

The closure was a great shock to the community and to local businesses. We believe the closure of this part of the Car Park is unwarranted as recent safety tests have concluded that it can be opened with a vehicle weight limit of 2,500kg, not 2,000kg as stated by AT.’

The RBA has provided Phil Goff’s office with the reports from engineering consultants GHD, who carried out tests on the load capacity of the upper level Car Park structure on 14th December 2018 and confirmed that it can be considered safe.

Adrian Barkla adds: `We understand that AT is concerned by people ignoring the signage stating the vehicle weight limit. The Remuera Business Association offered to fund a security guard to enforce the weight limit between the hours of 7am and 7pm but our attempts to negotiate the reopening of the Car Park have fallen on deaf ears.

As we explained to Phil Goff, the continued closure of the car park and the loss of 70 spaces is damaging the businesses of our members and forcing hundreds of people every day from our community to go elsewhere for goods and services.’

St Heliers Business Association

Much of this past month has been spent on preparing a submission for Auckland Transport regarding the proposed traffic changes including 13 raised pedestrian crossings with a loss of around 40 car parks. The Business Association is very concerned regarding the proposed changes in St Heliers. The Village has a shortage of car parking spaces and consider that the loss of so many spaces will have a very detriment effect to the local businesses. They are very much against what has been proposed. A very successful public meeting was arranged with the Residents Association and the Business Association where more than 400 people attended to hear from Auckland Transport what was to be proposed. Unfortunately, AT decided against attending this meeting.

Mission Bay Business Association

The Association has spent much time this past month regarding the AT proposed traffic changes and raised pedestrian crossing and a roundabout in Mission Bay. The Association has been trying to arrange a meeting with AT as they have many questions for them, unfortunately to date a meeting date has not been forthcoming.

Activities: 1 to 30 April 2019

Date Activities

April

4 Ōrākei Local Board Workshop

Attended talk by Mary Holm at St Heliers Library

9 AT update meeting

Skype ATEED meeting

Community Leases meeting

10 Attended Have your Say – Dog By-laws

11 Ōrākei Local Board workshop

15 Attended St Heliers Residents Association public meeting regarding AT proposal for additional pedestrian crossings, loss of parking etc in St Heliers

16 Meadowbank and St Johns Residents Association AGM

17 AT Public consultation for Mission Bay and St Heliers

18 Ōrākei Local Board Business Meeting

25 Attended Dawn Service for Anzac Day

Attended Ōrākei RSA Anzac Service

30 Skype meeting regarding the overtopping on Tāmaki Drive

Attachments

No.	Title	Page
a ⇩	Photographs - May 2019	165

Signatory

Author

Ros Rundle - Ōrākei Local Board Member

Date: 5 May 2019

Chairperson	Kit Parkinson
Deputy Chairperson	Carmel Claridge
Members	Troy Churton
	Colin Davis, JP
	Toni Millar, QSM, JP
	Ros Rundle
	David Wong, JP

Date	Activities
11 April 2019	· Pre-application meeting with General Manager Consents – Ian Smallburn/Director Regulatory Services and Member Churton · OLB workshop · The Future of Remuera – public meeting; Remuera Library
12 April 2019	· Wairua Reserve official playground opening
13 April 2019	· Feedback to Chair Parkinson on extending dog beach access times beyond times already considered reasonable
30 April 2019	· ECCT Board meeting
2 May 2019	· OLB Workshop
7 May 2019	· Mission Bay Kohimarama Residents Association