Minutes of Ōrākei Local Board

Ōrākei Local Board

16 May 2019

1 Welcome

The Chairperson opened the meeting and welcomed those present.

2 Apologies

Resolution number OR/2019/71

MOVED by Chairperson K Parkinson, seconded by Member D Wong:

That the Ōrākei Local Board accept the apology from Member T Millar for absence.

CARRIED

3 Declaration of Interest

Chairperson K Parkinson, Member C Davis and Member D Wong declared an interest in Item 14 - Ōrākei Local Grants Round Two 2018/2019 grant allocations.

4 Confirmation of Minutes

Resolution number OR/2019/72

MOVED by Chairperson K Parkinson, seconded by Member C Davis:

That the minutes of the Ōrākei Local Board meeting held on Thursday, 18 April 2019, be confirmed as true and correct.

CARRIED

5 Leave of Absence

There were no requests for leave of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum - Ross Roberts - Tāmaki Yacht Club
	Ross Roberts, Commodore of the Tāmaki Yacht Club, was in attendance to address the Board regarding its proposed new lease at 30 Tāmaki Drive, Mission Bay. A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2019/73 MOVED by Chairperson K Parkinson, seconded by Member R Rundle: That the Ōrākei Local Board thank Ross Roberts for his presentation and attendance. CARRIED
	Attachments a 16 May 2019 - Ōrākei Local Board - Item 9.1 - Public Forum - Ross Roberts - Tāmaki Yacht Club, Presentation

9.2	Public Forum - Michael Savonije - Open Space Network Plan
	Michael Savonije was in attendance to address the Board on his concerns regarding Item 13: Tāmaki Open Space Network Plan of the agenda. A document was tabled in support of the item. A copy has been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number OR/2019/74 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the Ōrākei Local Board thank Michael Savonije for his presentation and attendance. CARRIED
	Attachments a 16 May 2019 - Ōrākei Local Board - Item 9.2 - Public Forum - Michael Savonije - Open Space Network Plan, Tabled Document

10 Extraordinary Business

There was no extraordinary business.

Proposed Glen Innes Business Association Inc. Business Improvement District (BID) Programme Boundary Expansion Map.

Alastair Cameron, Manager CCO/External Partnerships team and Claire Siddens, BID Growth Specialist were in attendance to speak to this report.

Resolution number OR/2019/75

MOVED by Member C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board:

a) approve in principle, noting the agreement made on 23 April 2019 by the Maungakiekie-Tāmaki Local Board to the proposed new BID area, the Glen Innes Business Association Inc’s proposed Business Improvement District (BID) boundary expansion to include properties identified on a map of the proposed BID boundary as shown in Attachment A and;

b) note that after voter engagement and the ballot have been carried out on the proposed new BID area, the Glen Innes Business Association Inc’s proposed Business Improvement District (BID) boundary expansion the two Local Boards will review the ballot results and ensure that the criteria for the BID expansion have satisfied the BID Policy (2016) and operating standards, before making a final decision.

CARRIED

Business Improvement District Programme Compliance Report to Ōrākei Local Board for 2017/2018

Alastair Cameron, Manager CCO/External Partnerships team and Claire Siddens, BID Growth Specialist were in attendance to speak to this report.

Resolution number OR/2019/76

MOVED by Member C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board:

a) recommend to the Governing Body to strike the targeted rate for the Ellerslie Business Improvement District Programme for the 2019/2020 financial year to achieve the amount of $162,000 for the Ellerslie Business Association and include this amount in the 2019/2020 Annual Budget.

b) recommend to the Governing Body to strike the targeted rate for the Remuera Business Improvement District Programme for the 2019/2020 financial year to achieve the amount of $242,564 for the Remuera Business Association and include this amount in the 2019/2020 Annual Budget.

c) recommend to the Governing Body to strike the targeted rate for the St Heliers Business Improvement District Programme for the 2019/2020 financial year to achieve the amount of $138,484 for the St Heliers Business Association and include this amount in the 2019/2020 Annual Budget.

d) remind the Remuera Business Association and St Heliers Business Association to ensure that, in future, they formally resolve at their Annual General Meetings to request the Board to pursue a quantified target rate to achieve their budget.

CARRIED

Tāmaki Open Space Network Plan

Emma Golightly, Parks and Rec - Tui Team Leader, was in attendance to speak to this report.

Resolution number OR/2019/77

MOVED by Member T Churton, seconded by Deputy Chairman C Claridge:

That the Ōrākei Local Board:

a) note the draft Tāmaki Open Space Network Plan (Attachment A).

b) request that the final version of the draft Tāmaki Open Space Network Plan, once all amendments have been completed, is presented to the Ōrākei Local Board for endorsement.

CARRIED

Ōrākei Local Grants Round Two 2018/2019 grant allocations

Makenzie Hirz, Senior Grants Advisor, was in attendance to speak to this report.

The Chairperson, K Parkinson declared an interest in the grant applications and took no park in discussion or voting on the following:

· LG1912-231 – St Heliers Village Association Incorporated as he is a business owner of a business located in St Heliers.

· MB1819-236 – Auckland Kids Achievement Trust as he is a trustee of the Auckland Kids Achievements Trust.

The Chairperson, K Parkinson vacated the chair in favour of Deputy Chairman C Claridge and left the meeting at 3.51pm

The motion was taken in parts.

Resolution number OR/2019/78

MOVED by Member C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board:

a) approve the following Ōrākei Local Board Local Grants, Round Two 2018/2019 and 2018/2019 Multiboard Local Grants Round Two grants:

Application ID	Applicant	Project and Conditions	Allocated
LG1912-231	St Heliers Village Association Incorporated	Towards children’s entertainment activities	$2,500
MB1819-236	Auckland Kids Achievement Trust	Towards wages for the “Kiwi Can” leaders in schools from 1 June to 31 December 2019	$5,000
Total			$7,500

CARRIED

Deputy Chairman C Claridge vacated the chair. Chairperson K Parkinson returned to the meeting and resumed the chair at 3.53pm

Member D Wong declared an interest in the following grant application and took no part in the discussion or voting on it:

· LG1912-238 – East Community City Trust as he is a trustee of the East City Community Trust.

Resolution number OR/2019/79

MOVED by Chairperson K Parkinson, seconded by Member C Davis:

That the Ōrākei Local Board:

b) approve the following Ōrākei Local Board Local Grants, Round Two 2018/2019 grant:

Application ID	Applicant	Project and Conditions	Allocated
LG1912-238	East City Community Trust	Towards the purchase of 125 trestle tables and four trolleys	$4,000

CARRIED

Member C Davis declared an interest in the following grant application and took no part in the discussion or voting on it:

· LG1912-217 – St Heliers Bowling Club Incorporated due to his membership of the St Heliers Bowling Club.

Resolution number OR/2019/80

MOVED by Chairperson K Parkinson, seconded by Member D Wong:

That the Ōrākei Local Board:

c) approve the following Ōrākei Local Board Local Grants, Round Two 2018/2019 grant:

Application ID	Applicant	Project and Conditions	Allocated
LG1912-217	St Heliers Bowling Club Incorporated	Towards the purchase and installation of four aluminium awnings	$10,000

CARRIED

Resolution number OR/2019/81

MOVED by Member R Rundle, seconded by Member T Churton:

That the Ōrākei Local Board:

d) approve the following Ōrākei Local Board Local Grants, Round Two 2018/2019 and 2018/2019 Multiboard Local Grants Round Two grants:

Application ID	Applicant	Project and Conditions	Allocated
LG1912-203	Ellerslie Theatrical Society Incorporated	Towards the venue hire of Ellerslie War Memorial Hall	$10,000
LG1912-205	Stonefields Residents Association	Towards the landscaping materials and plants needed to refurbish berms in the local area	$4,650
LG1912-209	Ellerslie Business Association	Towards the overall costs for the Ellerslie Fairy Festival on 30 September 2019, Ellerslie Santa Parade on 1 December 2019 and ARTerslie on 31 May 2020	$20,000
LG1912-211	Kids Safe With Dogs	Towards printing of activity booklets for schools in Ōrākei	$2,000
LG1912-212	Royal New Zealand Plunket Trust	Towards venue hire	$2,000
LG1912-215	Mens Shed Auckland East Incorporated	Towards the costs to renovate the facility to include a meeting room and kitchen	$10,000
LG1912-219	Eastern Bays Toy Library Incorporated	Towards the annual rental costs of Glendowie Community Centre	$1,300
LG1912-220	Dance Therapy NZ	Towards programme facilitation, supervision for the art therapist, administration and equipment for the "Arts 4 Us" workshops	$1,000
LG1912-225	Action Education Incorporated	Towards the facilitator fees, administration and resources to deliver 15 spoken word poetry workshops at schools in the local board area	$2,000
LG1912-229	YMCA North	Towards entertainment and activities	$4,000
LG1912-234	Youthline Auckland Charitable Trust	Towards costs for training volunteer counsellors and telecommunications	$2,000
LG1912-236	Mission Bay Business Association	Towards the supply and installation of lighting on the clock tower and safer cities monitoring	$9,834
LG1912-240	Mission Bay Kohimarama Residents Association	Towards annual operating costs	$2,000
LG1912-206	Meadowbank and St Johns Residents Association	Towards the purchase of 100 rat traps, marketing materials and a website upgrade	$4,000
LG1912-226	Ellerslie Residents Association Incorporated	Towards the purchase of 300 rat traps for the community	$5,000
LG1912-218	The Remuera Business Association Incorporated	Towards the costs of hosting Chinese New Year 2019/2020 event	$10,000
LG1912-224	Training Ship Achilles Unit Branch under the umbrella of Sea Cadet Association of New Zealand	Towards very high frequency radios and safety helmets	$2,000
MB1819-246	The Auckland King Tides Initiative under the umbrella of The Institution of Professional Engineers New Zealand Incorporated	Towards the costs to deliver a tidal gauge project including costs of water level gauges, water level reporting and the public launch	$2,500
Total			$94,284

e) request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

f) request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

g) decline the following 2018/2019 Ōrākei Local Board Local Grants and Multiboard Round Two applications:

Application ID	Applicant	Project	Decline Reason
LG1912-213	Bach Musica NZ Incorporated	Towards the venue hire and pianist fees for two concert rehearsals	Limited Ōrākei community benefit
LG1912-216	Somervell Memorial Presbyterian Church	Towards the projector hire and labour costs to host an exhibition as part of "Art Week"	Insufficient funds to support lower priority applications
LG1912-222	NZ Barok Incorporated	Towards the overall costs to deliver a baby baroque concert at St Luke's Church	Insufficient funds to support lower priority applications
LG1912-235	St Heliers and Community Support Trust	Towards the tutor fees and material costs to run a performing arts holiday programme	Insufficient funds to support lower priority applications
LG1912-241	New Zealand Dance Advancement Trust	Towards the professional dancer fees for the delivery of “Matariki for Tamariki” in schools	Limited Ōrākei community benefit
LG1912-201	Uplands Kindergarten under the umbrella of Somervell Presbyterian Church	Towards the cost to install new safety surfacing on the playground	Insufficient funds to support lower priority applications
LG1912-202	Manavation Limited	Towards the facilitator fees, stationary and shirts to deliver a 12-week well-being programme	Limited Ōrākei community benefit
LG1912-208	Renew Rehabilitation Charitable Trust	Towards the costs to run mindfulness and parenting courses	Insufficient funds to support lower priority applications
LG1912-227	The Carol White Family Centre Incorporated	Towards the travel and food costs for volunteers and refugee families, and supplies for the child care centre	Limited Ōrākei community benefit
LG1912-232	St Heliers and Community Support Trust	Towards the purchase of stacking chairs for the community trust	Insufficient funds to support lower priority applications
LG1912-223	Accurate Software Solutions Limited	Towards two software developer fees, two graphic designer fees and the cost of a social media campaign for the design of an Ōrākei interactive digital map and the implementation of the "My Tree" platform	Insufficient funds to support lower priority applications
LG1912-204	Auckland Basketball Services Limited	Towards hall hire, office rent and coaching fees for a junior development programme	Insufficient funds to support lower priority applications
LG1912-221	Ōrākei Tennis Club Incorporated	Towards the costs to renovate the ladies bathroom and changing room facility	Due to being more appropriate funding available
LG1912-233	Grammar TEC Rugby Club Incorporated	Towards the purchase and installation of a new projector and curtains	Insufficient funds to support lower priority applications
MB1819-242	The Girl Guides Association New Zealand Incorporated	Towards the coordinator salary and venue hire costs to support the 33 units across central Auckland	Insufficient funds to support lower priority applications
MB1819-252	Children's Autism Foundation	Towards the costs to deliver 60 outreach support sessions, ten community workshops and the “Join In” programme	Insufficient funds to support lower priority applications
MB1819-265	PHAB Association (Auckland) Incorporated	Towards project coordination and activity costs including external facilitators, support staff and administration costs for the "Diversity for all" project from 3 June 2019 to 20 December 2019	Insufficient funds to support lower priority applications
MB1819-220	Project Litefoot Trust	Towards the overall costs of delivering Project Litefoot, including salaries, materials installed at the club, administration costs, travel costs, and promotion	Insufficient funds to support lower priority applications
MB1819-225	The Kids for Kids Charitable Trust	Towards the venue hire and production costs for the "Kids for Kids" event in Takapuna	Limited Ōrākei community benefit
MB1819-257	The Kids for Kids Charitable Trust	Towards the venue hire and production costs for the "Kids for Kids" event in Manukau	Limited Ōrākei community benefit

h) note there is $9,884 remaining in the Local Contestable Grants Fund 2018/2019 for the Ōrākei Local Board.

CARRIED

Auckland Council’s Quarterly Performance Report: Ōrākei Local Board for quarter three 2018/2019

Hayley King, Local Board Advisor, and Audrey Gan, Lead Financial Advisor, were in attendance to speak to this report.

Resolution number OR/2019/82

MOVED by Member C Davis, seconded by Member T Churton:

That the Ōrākei Local Board receive the performance report for the financial quarter ending 31 March 2019.

CARRIED

Auckland Transport Reports to the Ōrākei Local Board

Bruce Thomas, Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number OR/2019/83

MOVED by Deputy Chairman C Claridge, seconded by Member R Rundle:

That the Ōrākei Local Board:

a) receive the Auckland Transport May 2019 update report.

b) allocate $295,000 from the Local Board Transport Capital Fund to allow for improvements to the Findlay Street /Hewson Street walkway connection to Ellerslie train station which includes lighting improvements (Option B).

c) inform Auckland Transport that its response to the Board’s request to enforce the present bylaw restrictions, and to enact urgently a new bylaw reinstating the left turn ban at the Solent Street/Tamaki Drive intersection does not adequately address the nub of the Ōrākei Local Board's and community's concerns, namely safety and heavy vehicles, as expressed in the Board's resolution of 18 October 2018, and therefore;

i) request Auckland Transport to consider requesting a change to the road classification and to inform the Board of its decision and if Auckland Transport does not wish to do this, the reasons for not doing so.

ii) request Auckland Transport ensure enforcement of the current no left turn restriction on heavy freight vehicles from Solent Street into Tamaki Drive.

d) note its concern of the purported adverse economic impact the closure of the Clonbern carpark in Remuera has had on local Remuera businesses and request Auckland Transport, Panuku Development Auckland and Auckland Council staff to expedite the plans for redeveloping the carpark site.

CARRIED

Remuneration Authority - policy on child care allowances

Resolution number OR/2019/84

MOVED by Chairperson K Parkinson, seconded by Member C Davis:

That the Ōrākei Local Board note the draft submission on the Remuneration Authority’s proposed policy on childcare allowances.

CARRIED

Chairperson's Report

Resolution number OR/2019/85

MOVED by Deputy Chairman C Claridge, seconded by Member C Davis:

a) That the report be received.

b) That the Ōrākei Local Board following public consultation and further to resolution OR/2018/112, item 18: Freedom Camping Bylaw Development from its meeting on 21 June 2018 and resolution OR/2019/14 b), item 18: Board Member Report – Carmel Claridge from its meeting on 21 February 2018, in order to remove any doubt on the Board’s position on prohibited sites in the proposed Freedom Camping Bylaw, recommend to the Regulatory Committee that all parks and reserves in the Ōrākei Local Board area, and all roads and road reserves adjoining those parks and reserves, be prohibited through a bylaw under the Freedom Camping Act 2011, with the exception of Hakumau Reserve (western end), 3-5 Tāmaki Drive; and The Landing, Tāmaki Drive (with conditions); and the carpark next to the Tāmaki Yacht Club, 28 Tāmaki Drive.

c) request that resolution b) be forwarded to the Freedom Camping Hearings Panel for its consideration and to all local boards for their information.

CARRIED

Board Member Report - Carmel Claridge

Resolution number OR/2019/86

MOVED by Deputy Chairman C Claridge, seconded by Member C Davis:

a) That the report be received.

b) That the Board formally endorse its feedback to Auckland Transport on:

· Ngahue Bus Stop and Safer Crossing proposal

· Mission Bay Town Centre Safety Improvements

· St Heliers Village Proposed Safety Improvements.

CARRIED

Board Member Report - Troy Churton

Resolution number OR/2019/87

MOVED by Member T Churton, seconded by Member D Wong:

a) That the report be received.

b) That the Ōrākei Local Board request Auckland Transport to provide the Ōrākei Local Board with all the cost analysis figures it used for the proposal to take a walkway along the south side of the railway lines when assessing options for stage 4 of the Glen Innes to Tāmaki Drive Shared Pathway and to provide some comparison of that proposal’s costs against the current anticipated costs of the selected stage 4 proposal.

c) That the Manager of Unitary Plan / Planning be requested to provide advice on options to instigate a plan change that provides for residential helicopter pad activity to become a prohibited activity.

CARRIED

Board Member Report - Colin Davis

Resolution number OR/2019/88

MOVED by Member C Davis, seconded by Deputy Chairman C Claridge:

a) That the report be received.

b) That:

i) the name Ladies Bay – Lady’s Bay be approved for use on the new pole sign at that bay, and

ii) the Ōrākei Local Board request Parks, Sports and Recreation staff to provide advice to the Board on renaming Ladies Bay to a dual name in accordance with the Ōrākei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines, and

iii) an information sign be prepared and erected at this bay giving details of its history and name.

CARRIED

Board Member Report – Toni Millar

Resolution number OR/2019/89

MOVED by Chairperson K Parkinson, seconded by Member C Davis:

That the report be received.

CARRIED

Board Member Report – Ros Rundle

Resolution number OR/2019/90

MOVED by Member R Rundle, seconded by Member T Churton:

That the report be received.

CARRIED

Board Member Report – David Wong

Resolution number OR/2019/91

MOVED by Member D Wong, seconded by Member T Churton:

a) That the report is received.

b) That the Ōrākei Local Board note the feedback on 20 Devore Street which was provided to Consent planners on 9 April 2019.

CARRIED

Governance Forward Work Calendar

Resolution number OR/2019/92

MOVED by Chairperson K Parkinson, seconded by Member T Churton:

That the Ōrākei Local Board note the draft governance forward work calendar as at May 2019.

CARRIED

Ōrākei Local Board Workshop Proceedings

Resolution number OR/2019/93

MOVED by Chairperson K Parkinson, seconded by Member R Rundle:

That the Ōrākei Local Board records for the workshops held on 4 and 11 April 2019 be noted.

CARRIED

Resolutions Pending Action

Resolution number OR/2019/94

MOVED by Member C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board resolutions pending action report be noted.

CARRIED

28 Consideration of Extraordinary Items

There were no extraordinary items.

4.27 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kit Parkinson
Deputy Chairman	Carmel Claridge
Members	Troy Churton
	Colin Davis, JP
	Ros Rundle
	David Wong, JP