Agenda of Papakura Local Board

A board member will lead the meeting in prayer.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting held on Wednesday, 24 April 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Papakura Business Association

Te take mō te pūrongo

Purpose of the report

1. Tracy Shackleton and Mike Brighouse from the Papakura Business Association, will speak to the CCTV monitoring proposal.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Tracy Shackleton and Mike Brighouse from the Papakura Business Association, for speaking to the CCTV monitoring proposal.

8.2 Deputation - Papakura Museum - Kay Thomas

Te take mō te pūrongo

Purpose of the report

1. Kay Thomas from the Papakura Museum, will speak to funding for an exhibition.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Kay Thomas from the Papakura Museum, for speaking to exhibition funding.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Papakura Local Board

22 May 2019

Auckland Transport update to the Papakura Local Board - May 2019

File No.: CP2019/06325

Te take mō te pūrongo

Purpose of the report

1. To update the Papakura Local Board about transport related matters on transport-related matters in its area, including Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua

Executive summary

2. This month’s report includes information on the Community Safety Fund, to enable local boards to support safety projects in their areas.

3. An update is provided on the Speed Management Bylaw 2019 consultation.

4. An update on projects from Auckland Transport’s (AT’s) Integrated Networks department is also provided.

5. Updates on a wide range of activities and projects in the board’s area are also included.

6. Progress on the board’s LBTCF projects is included in the report. The board has allocated most of its fund for this term, with $249,606 remaining. More funding is available in this current term if the board defers the stalled McLennan Park footpaths to next term and return the funding allocated to the project ($397,000) to the LBTCF.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the Auckland Transport May 2019 report.

b) note that the McLennan Park footpaths project cannot be delivered in the current term and approve the money allocated to the project be returned to the Transport Capital Fund for spending on other projects.

c) request that Auckland Transport conduct a feasibility study to construct a bus layover area in the current cemetery parking area, between Great South and Settlement Roads.

Horopaki

Context

7. This report addresses transport-related matters in the Papakura Local Board area and includes information on the status of the LBTCF and the fund’s projects.

8. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

9. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by AT (though projects running through parks can be considered if there is a transport outcome).

10. AT is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

Regional projects and activities

Community Safety Fund

11. The 2018 RLTP allocated $20m for local initiatives in road safety: $5m in FY19/20 and $15m in FY20/21. It is apportioned to local board areas by formula focused on numbers of Deaths and Serious Injuries (DSI).

12. The Papakura Local Board has been allocated $746,404 over the two years, with decisions on projects due by 30 June 2019.

13. Projects may be supplemented with the board’s current LBTCF balance of $249,606, but all CSF funding must be spent, with no carryover possible.

14. Criteria include physical measures raised by the local community to prevent, control or mitigate identified local road and street safety hazards. These hazards expose people using any form of road and street transport to demonstratable hazards which may result in death or serious harm.

Integrated Networks department projects

Rail Franchise Procurement

15. The Rail Franchise team is advertising the market engagement process and inviting interested parties to take part in consultation to inform the scope and terms of the future Auckland rail franchise. Direct emails have been sent to a number of global rail operators along with tender notices and advertisements in industry newsletters and on social media (LinkedIn and Twitter).

Waiheke New Network bus services Go Live date announced

16. The AT Board has approved the final Waiheke New Network decisions report and announced the Go Live date of Sunday, 13 October 2019. As a result of analysing the 932 pieces of feedback, test driving the routes, conducting safety and environmental audits, as well as other influencing factors such as budget and practical constraints, changes were made to all the proposed services and three new services were added.

Board area projects and activities

Takaanini Park & Ride

17. AT is currently delivering an at-grade park and ride at Takaanini (Rail) Station early in 2019.

18. The park and ride will formalise the existing informal use of for overflow parking by commuters using the adjacent Takaanini Station.

19. Full works started on 25 February 2019 and are expected to be completed by June 2019.

Papakura Park & Ride and bus expansion

20. This project is included in the Auckland Regional Land Transport Plan 2018-2028 (RLTP) as a funded project, with approximately $12 million allocated for the Park and Ride development in years 2018-2020. A further $4.6 million is identified for the bus station interchange, but this is currently unfunded.

21. AT and Aurecon have completed the Single Stage Business Case (SSBC) for Papakura Rail Station Access (including park and ride, bus, walking, cycling and on-demand services). Preliminary findings from the business case were presented to the local board at a workshop on the 21 November 2018, with a follow-up workshop on 13 February 2019 and the draft SSBC has been circulated to the local Board during the week beginning 25 February 2019.

22. The SSBC highlights that soil conditions make a multi-storey park and ride facility in this location challenging and would result in a significant increase in the funding required. The SSBC concludes that a ground floor/first floor structure for park and ride at Papakura has a low cost benefit ratio.

23. The SSBC recommends that a further 117 at grade car parks be developed, as this is the most cost-effective solution to deliver more parking. This is made up of 91 at grade carparks on KiwiRail land to the north-east of the station and a further 26 on KiwiRail land to the south-west of the station.

24. On 26 March 2019, board members attended an AT Board meeting to present the local board’s case for the multi-storey carpark and the project has now been referred back to AT senior management for review, to be headed by the Executive General Manager of Stakeholder, Communities and Communications.

25. The AT Board Chair recently responded to the local board’s presentation. He proposed that AT management team work with the board on a series of actions, over the next two months, rather than the one, single solution of delivering a multi-story park and ride on day one.

Residential Speed Management - Rosehill, Papakura

26. AT is undertaking a regional programme to deliver road safety improvements on local streets to create safer environments for all road users, including pedestrians and people on bikes.

27. The Rosehill area, bounded by Chichester Drive, Park Estate Road, Rosehill Drive, and the side streets leading off Great South Road, has been identified as one of the top priority areas in the region.

28. Improvements will include speed-calming measures such as speed humps, raised tables (some with zebra crossings), and raised intersections.

29. Rosehill was prioritised for road safety improvements based on a number of reasons, such as safety concerns raised by local residents, local crash data, vehicle speeds on Rosehill streets and the location of community facilities and primarily schools.

30. AT has also prioritised other locations in Papakura for pedestrian safety improvements in AT’s Safer Communities project later in the report.

31. The board was briefed on the current status of the project in a workshop on 20 February 2019. Public consultation on the project was open until 10 May and the project team will discuss the initial results at the next board transport workshop.

Safer Communities Project

32. Papakura is one of three trial locations for the Safer Communities Project. This project is focused on improving road safety in local communities and promoting active modes of transport by improving pedestrian infrastructure

33. Initial community consultation was carried out in October 2017, with feedback used to develop a priority list of projects to improve the ‘walkability’ in and around Papakura, including the town centre as a focal point.

34. It was initially expected that the programme would deliver some quick wins in the 2018/19 financial year, but with the complexities of the programme, including work currently underway on the Papakura Park and Ride/ Papakura Station Access Project, this has had to be reconsidered.

35. After a short hiatus, a new project manager has been appointed and he is currently reviewing the project work to date.

Bus Lane/T2-3 Lane Great South Road, Takanini

36. AT is in the process of planning and delivering improved bus priority lanes throughout Auckland, and in the board’s area, on Great South Road, Takanini.

37. Since the initial briefing to the board in October 2017, this project has been revised, in part, due to local board feedback.

38. In August 2018, the board formally resolved their preference for a T2-3 lane Great South Road, Takanini, for the cycle lane to be removed from the road carriageway and for parking restrictions to be during peak hours only.

39. This has been referred to the AT and currently has been included as part of the AT’s Connected Communities Programme (formerly Integrated Corridors).

40. Currently, consultation on the wider Connected Communities Programme is expected to take place after the local elections and that will give the board an opportunity to provide detailed feedback on proposals.

Bus layovers on Opaheke Road and Chapel Street

41. In mid-2018, bus layovers on Railway Street West and O’Shannessey Street were relocated to Chapel Street and Opaheke Road, to address concerns raised by local businesses and residents about safety and visual amenity within the Papakura town centre.

42. The relocation of the bus layovers displaced a number of time-restricted car parking serving the community service providers located on the corner of Opaheke Road and Chapel Street.

43. The board requested that AT resolve the parking issues. AT has been working with the community services operating out of the Central Park and Auckland Council’s Parks and Places staff to resolve the parking issues.

44. Two local community service providers have asked for mobility parking and additional time restricted car parking spaces for their clients. This feedback has been included in a public consultation which has now been concluded.

45. There was limited feedback in the public consultation and AT is now evaluating the next steps and the board will be advised shortly on those.

46. The Chair and Deputy Chair have indicated their strong preference for the former bus depot near the cemetery to be used. This is a longer term project and will require a feasibility study which is recommended to the board in this report.

Town centre parking Study

47. The board provided guidance to AT to draft a scope and methodology for a parking study of the town centre.

48. In February 2019, the draft scope was circulated to board members and the Papakura Business Association for feedback. The study began on 28 February and a report is expected by late July 2019.

49. The initial study results were presented by AT Parking to the Papakura Commercial Projects Group monthly meeting on 8 May 2019.

Electronic gating at Papakura Train Station

50. On 18 April, the AT manager for the electronics gates project met local board members and staff at the station to discuss the project. Draft designs are being finalised and work at the station will begin in July 2019 and be completed by early 2020.

Launch of Road Safety Week 2019

51. Takanini School kindly hosted the launch of this annual event, organized by Brake, the national road safety charity. Also in attendance were members of the emergency services, staff and pupils, the local residents action group, the local board Chair and Cr Newman, and NZTA, along with AT staff members.

Additional accessible carparks at Hawkins Theatre

52. Following a request from the board, a business case has been lodged to increase the mobility carparks for Hawkins Theatre from two to four. The new spaces are in front of the others outside the theatre at 13 Ray Small Dr. The business case also requests that the kerb along those four carparks be lowered to make it easier for wheelchairs to access the footpath.

Responses to resolutions

Takanini Residents Actions Group (TRAG) concerns

53. At the board meeting on 26 March 2019, the board requested that Auckland Transport to urgently provide a solution on the traffic safety issues raised by the Takanini Residents Action Group (TRAG) in the Takanini area.

54. Along with the Chair and Deputy Chair, the AT Elected Member Relationship Manager and a traffic engineering departmental manager met with TRAG members on 5 April 2019 to explore the Manuroa Rd environs and understand TRAG’s concerns first hand.

55. These have been set out in a detailed internal memo for discussion with AT’s traffic engineering, road safety and community transport departments.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

56. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local Board Transport Capital Fund (LBTCF)

57. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

58. Through Auckland Council’s Long-term Plan 2018-2028, LBTCF funding has been increased to a total of $20.8 million per annum across all 21 local boards.

59. The allocation for the Papakura Local Board has therefore increased, with the updated figures for the remainder of this electoral term reflected in Table 1 below:

Table 1: Papakura Local Board Transport Capital Fund Financial Summary

Total Funds Available in the current political term	$2,082,843
Amount committed to date on projects approved for design and/or construction	$1,833,237
Remaining budget (including additional funding)	$249,606

60. Table 2 below shows the status of projects to which the LBTCF has been committed and which projects are still awaiting allocation of funds.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Funds allocated	Current status
Covered Walkway	Covered walkways on Railway St West	$156,237	Completed in this term
Priority Projects 12 & 13; Papakura Greenways Plan - Elliot Street to Freelance Terrace.	Develop a pedestrian and cycling link from the town centre and existing boardwalk to the new Pescara Way footbridge over SH1	$1,280,000	The designer has reviewed all the input and has begun preparing the draft concept options. This effort is being combined with the results of the site investigations which are underway. Another month is needed to obtain more information on existing conditions. An ecological study was requested by residents and the results are needed before all options can be developed. The project manager will update the board at a transport workshop in June.
Footpath links for McLennan Park	Construct two shared paths in McLennan Park linking the new roads to the north of the park to Artillery Drive	$397,000	Project is on-hold due to a delay in the granting of the resource consent. Healthy Waters is currently re-modelling the retention pond and assessing its performance to determine the project’s potential impact on the environment. The outcome of this study is not expected this financial year (i.e. by 30 June). The pathways may have to be redesigned as a result of the study. Depending on the outcome from Healthy Waters, a decision will be made on whether to grant a resource consent. Next steps depend entirely on the advice from Healthy Waters. If the project is given the green light, the footpath design, timeline and firm estimate of costs can be progressed and finalised.
		$1,833,237
Central Park walkway & lighting	Install pathway and lights for commuters from King Edward Ave to Railway Street West through Central Park	$249,606	Community Facilities has provided a Rough Order of Cost (ROC) of $300,000. The board approved the project in December 2018 and this is with the Community Facilities department for design and delivery. Additional funding may be required and will be available if the McLennan Park footpaths are postponed to next year.
		$2,082,843

Auckland Transport consultations

61. AT provides the board with the opportunity to comment on transport projects being delivered in the board’s area.

62. The board’s views on any proposed schemes are taken into account during consultation on those proposals’.

Speed Bylaw 2019

63. AT is proposing to reduce speeds on a number of roads across the region, although only a small number of road speed reductions are proposed in Manurewa.

64. Auckland is facing a road safety crisis with a 78 per cent increase in deaths and a 68 per cent rise in serious injuries since 2014. Lowering speeds and working with police to enforce those limits is one of the easiest and most effective interventions available.

65. Between 28 February and 31 March the public provided feedback on the proposed Speed Bylaw 2019 with named roads/speeds. The public also suggested speed restrictions on roads that AT had not addressed.

66. Public consultation has now closed, with AT receiving 11,007 submissions on its proposal to reduce speeds on some 700km of high-risk roads around the region.

67. Submissions are currently being analysed and those who have requested can present to a public Hearings Panel of AT Board members and senior executives. The Chair presented the board’s views on 16 April 2019.

68. If adopted, the speed limit changes will come into effect in August 2019.

Traffic Control Committee (TCC) resolutions

69. The April 2019 TCC report has not yet been received and so April decisions affecting the Papakura Local Board area will be reported in June.

Tauākī whakaaweawe Māori

Māori impact statement

70. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

71. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72. The proposed decision of receiving the report has no risks. AT has risk management strategies in place for the transport projects undertaken in the Papakura local board area.

Ngā koringa ā-muri

Next steps

73. AT will provide another update report to the board next month.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Peter Wilson, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 May 2019

Papakura Local Board Sports Needs Assessment - allocation of funding for projects in 2018/2019

File No.: CP2019/07508

Te take mō te pūrongo

Purpose of the report

1. To allocate funding to projects identified in the Papakura Local Board Sports Needs Assessment.

Whakarāpopototanga matua

Executive summary

2. The Papakura Local Board adopted the Papakura Local Board Sports Needs Assessment in June 2018. The purpose of the needs assessment is to provide local strategic guidance for investment into facility development projects and the sharing of resources across the local board area.

3. $88,000 has been allocated in 2018/2019Papakura Local Board for the implementation of recommended projects from the Sports Needs Assessment.

4. Ten of the 55 recommended projects will require operational funding to implement. The remainder require capital investment.

5. The ten projects that require operational funding were discussed with the board during workshops on 13 February and 10 April 2019. Three of the 10 projects are ready to proceed.

6. The following two projects are recommended for funding in 2018/2019, totaling $88,000:

i) $50,000 to complete a master plan for Drury Sports Complex. Completing a master plan will enable the sports groups based at the park to progress with planning the facilities that will be club owned.

ii) $38,000 towards preparing a master plan for Prince Edward Park. Further funding to complete the project will be recommended in 2019/2020.

7. The project to complete a needs assessment, feasibility study and business case for a multi-sport building at Opāheke Sports Park will be recommended for funding in the 2019/2020 financial year.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the following funds from line item 720 of the 2018/2019 local board work programme:

i) $50,000 to complete a master plan for Drury Sports Complex.

ii) $38,000 toward the preparation of a master plan for Prince Edward Park.

Horopaki

Context

8. The Papakura Local Board adopted the Papakura Local Board Sports Needs Assessment in June 2018. It provides a strategic approach to achieving sport and recreation outcomes through the development of sports facilities in the local board area.

9. The needs assessment includes projects that require both capital investment and operational funding. Ten of the 55 projects require operational funding. The remainder require capital funding.

Papakura Local Board Plan (2017)

10. Outcome 2 in the Papakura Local Board Plan is “People in Papakura lead active, healthy and connected lives”. For sport and recreation, the objective and associated key initiative is:

Objective: Papakura’s parks and recreation facilities are well used.

Key Initiative: Progressively upgrade and improve the overall standard of existing parks, sports and recreation facilities to meet the needs of all age groups.

2018/2019 Papakura Local Board work programme

Work Programme item No. 720 - Sport and Recreation Fund

11. The Papakura Local Board has budgeted $88,000 in its 2018/2019 Locally Driven Initiatives (LDI) operations budget for the Sport and Recreation Fund.

12. The activity description is:

“Provide a contestable grant that will contribute to community partnerships which improve the utilisation of existing sport & recreation facilities, develop new facilities or implement programmes to increase participation in sport and active recreation.

The assessment criteria will be set by the local board and linked closely to the Facility Partnerships Policy, the Sports Facilities Priority Plan and Papakura's Sports Needs Assessment”.

13. The purpose of the budget is to support a strategic approach to achieving sport and recreation outcomes through the development of sport facilities.

Eligible projects for consideration in 2018/2019

14. The local board’s intention in 2018/2019 was to provide contestable grants. However, recommendations in the Papakura Local Board Sports Needs Assessment that are ready to proceed do not require grant funding.

15. Below is a summary of projects that are eligible and ready to proceed in 2018/2019, subject to funding:

i) Drury Sports Complex: completing a master plan. This includes reviewing a landscape plan developed by the community, consulting with user groups and potential user groups, and adoption of a final master plan by the local board. The cost has been estimated by Community Facilities at $50,000.

ii) Prince Edward Park: completing a master plan. This includes engagement with the user groups and preparation of a master plan that includes the following: new umpires building, new clubrooms, storage, additional changing rooms, softball lighting and the location of four batters boxes on the park. The cost has been estimated by Community Facilities at $50,000.

iii) Opāheke Sports Park: completing a needs assessment, feasibility study and business case for new multisport clubrooms at the park. The scope includes engaging with potential user groups of the park. The cost is estimated at $60,000.

Projects not considered in 2018/2019

16. Projects listed in the Papakura Local Board Sports Needs Assessment that are not included for consideration in 2018/2019 and the reasons are:

Project	Reason not considered in 2018/2019
Prince Edward Park: Investigate the removal of Counties Manukau Softball Club building.	This will be considered as part of the project to construct new clubrooms once the master plan for Prince Edward Park is completed.
Prince Edward Park: Investigate the needs and feasibility to install lighting of softball diamond(s).	This is to be added to the Community Facilities work programme to investigate and then advise options.
Mansell Field: There is the potential to have two winter fields marked out.	Although this recommendation is eligible for operational funding, there is no rationale at present for field marking. There is no demand for additional training space at present.
Te Koiwi Park: Provide line markings on the informal sports fields at Te Koiwi Park.	The addition of line markings for summer sport is to be added to the Community Facilities work programme.
Te Koiwi Park - Install either a port-a-loo (operational) or permanent toilet.	This is to be added to the Community Facilities work programme to investigate and then advise options.
Keri Downs: Maintain the BMX track as a community pump track.	This is to be added to the Community Facilities Work Programme.
Drury Sports Complex: Progress the potential partnership between Drury Football Club and Runciman Tennis Club. A relocation to Opāheke Sports Park for Drury Rugby Club (1 x field) and United Cricket Club would be required. Investigate the feasibility for a multisport clubroom space within the Drury Sports Complex for football, tennis and scouts.	The Sport and Recreation Lead will progress discussion about a potential partnership during the master planning process for the park.

Tātaritanga me ngā tohutohu

Analysis and advice

Options for consideration

17. Three options for consideration are presented below.

Option 1: Drury Sports Complex – completing a master plan for the park.

18. The user groups based at Drury Sports Complex are Drury United Football Club, and United Cricket Club. Drury Rugby Football Club uses one field at the park which is shared with the football club. The proposed master plan will include field realignment, flood lights, a location for a new multisport clubrooms and tennis courts. The estimated cost of the project is $50,000.

19. A master plan for the park should be prepared and adopted by the local board prior to any investment in new park facilities. This represents best practice and ensures there is a plan to guide development. Implications of not having a master plan include ad hoc development and the risk of inefficient use of funds.

20. This option is recommended for funding support for the following reasons:

· the park is located on the edge of the draft Drury Opāheke Structure Plan area. The population within the structure plan area is forecast to increase by 60,000 in the next 30 years. This will put more pressure on the park

· sports facilities can be developed in accordance with park capacity. By maximising use the use of an existing asset, participation will increase, including the potential to meet future needs for summer football

· although there is no capital funding at present to develop facilities, user groups would like to start planning for new facilities they will own such as a multisport clubrooms

· Franklin Local Board has indicated support for Runciman Tennis Club to join a sports partnership at Drury Sports Complex

· the project can be completed in 2019/2020 by Community Facilities.

Option 2: Prince Edward Park - completing a master plan for the park.

21. Eight softball clubs, Counties Manukau Softball Association and Papakura Rugby League Club are based at Prince Edward Park. In 2018, the softball umpires building burnt down. A new umpires building is needed as are new clubrooms, storage, additional changing facilities and flood lights. Playing spaces on league fields need to be formalised. The estimated cost to prepare the master plan is $50,000.

22. The Papakura Local Board Sports Needs Assessment identifies a number of matters that require attention at Prince Edward Park. A master plan represents best practice in park planning and will benefit the softball and rugby league clubs, prior to future investment. It will provide direction so that facility development is not ad hoc.

23. This project is recommended for part funding for the following reasons.

· the master plan will provide direction for future facility development

· a master plan will provide an opportunity to maximise the use of an existing asset

· park user groups including the volunteer umpires will benefit from having a plan for facilities that meets future needs

· a location for a new multisport building for the softball and rugby league clubs will be identified

· the project can be completed in 2019/2020 by Community Facilities

· the remaining $12,000 of the estimated cost to complete the master plan will be recommended for funding support in 2019/2020.

Option 3: preparing a needs assessment, feasibility study and business case for a multisport building at Opāheke Sports Park.

24. The Papakura Local Board Sports Needs Assessment provides guidance as to the future user groups to be based at the park. This includes United Cricket Club and possibly Papakura Rugby Club. There is $1,670,000 in the Opāheke Encumbrance Fund so planning for the recommended multisport building can begin. The cost of this project is estimated at $60,000.

25. A draft landscape plan for Opāheke Sports Park was prepared in 2012 and this is provided in Attachment 1 of this report. There is no reference to a multisport building on the plan, therefore it requires updating. This can be completed following the needs assessment stage of the project. Once updated, Community Facilities will present the revised plan to the local board for adoption. The business case will be prepared after the revised landscape plan has been adopted.

26. This project is not recommended for funding at this time for the following reasons.

· it is preferred that quotes are received prior to recommending this project as the needs assessment, feasibility and business case will be completed by an external consultant. The project will be recommended for funding in 2019/2020.

· staff will have an opportunity to engage with potential partners, prior to the project starting.

· the timing for staff within Community Facilities to update the 2012 landscape plan in Attachment 1 will need to be confirmed prior to starting the project. Community Facilities has indicated there will be staff available in 2019/2020 to update the 2012 landscape plan.

Budget for recommended projects in 2019/2020

27. The two recommended projects, Option 1 and Option 2, total $88,000 and there is $88,000 in work programme item No.720 in 2018/2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Master plans for Drury Sports Complex and Prince Edward Park

28. The Community Facilities team has provided estimates for the cost of completing options 1 and 2. The projects can be accommodated within the 2019/2020 work programme.

Opāheke Sports Park – completing a needs assessment, feasibility study and business case for a new multisport building.

29. The Sport and Recreation Lead has initiated the procurement process in order to ascertain the cost of this project. Quotes will be obtained and a workshop will be arranged once the price is known.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The views of the local board were received at workshops held on 13 February 2019 and 10 April 2019. Options presented to the local board focused on projects that are eligible for operational funding.

31. The local board conveyed its support for the completion of master plans for Drury Sports Complex and Price Edward Park. The board also supported the completion of a needs assessment, feasibility study and business case for a new multisport building at Opāheke Sports Park.

32. At the workshops, there was discussion about installing four batters’ boxes at Prince Edward Park. As the batters’ boxes will be part of the park infrastructure, capital development funds will be required to install them. The local board can consider the batters’ boxes when capital funding is available, once the master plan for the park has been completed.

Tauākī whakaaweawe Māori

Māori impact statement

33. The Papakura Local Board Sports Needs Assessment guides decision making to increase community participation in sport and recreation, including an increase in participation for Māori.

34. Within the Papakura Local Board area, 28% of the population is Māori.

35. The options presented will not have a direct impact on participation. However, best practice planning in the form of master plans and the planning documents for a multisport building will have benefits for Māori in the future.

36. The Community Facilities Team will attend a mana whenua forum during the information gathering stage for preparing master plans for Drury Sports Complex and Prince Edward Park. The purpose is to seek input prior to preparation of the two master plans.

Ngā ritenga ā-pūtea

Financial implications

37. Papakura Local Board has budgeted $88,000 in line item 720 within its 2018/2019 work programme. This line item is within the Locally Driven Initiatives operational budget.

38. Recommendations for grant funding total $88,000.

39. The recommendations do not give rise to any major financial risks.

40. The economic return on investment from the preparation of master plans is that there is a higher probability that funds allocated toward facility development will be used effectively, to implement the master plans.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There are no funds for capital development at Drury Sports Complex and Prince Edward Park. This means that once the master plans have been adopted by the local board it may be some time before the board can invest in facility development.

42. The risk is that groups may become frustrated by the slow pace of development. However, for motivated groups, it provides an opportunity for planning and fund raising for new facilities that are to be club owned.

Ngā koringa ā-muri

Next steps

43. Should the local board resolve to allocate funding to the recommended projects:

· Community Facilities will be informed that the budget is available to progress with preparation of a master plan for Drury Sports Complex.

· Community Facilities will be informed that part funding has been confirmed for completion of a master plan for Prince Edward Park. The Sport and Recreation Lead will recommend to the local board that the balance of $12,000 be approved in 2019/2020. This means the project can be completed in 2019/2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Landscape Concept for Opāheke Sports Park, 2012	29

Ngā kaihaina

Signatories

Author

Rose Ward - Sport and Recreation Advisor

Authorisers

Dave Stewart - Manager Sport & Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 May 2019

Papakura Local Board Open Space Network Plan: Key Moves

File No.: CP2019/05884

Te take mō te pūrongo

Purpose of the report

1. To adopt key moves to inform the development of the Papakura Local Board Open Space Network Plan.

Whakarāpopototanga matua

Executive summary

2. Agreement on the key moves will inform the development of a Papakura open space network plan.

3. Staff recommend adoption of four key moves that focus on improving the quality of, and access to, open space in Papakura.

4. The network plan will assist decision-making and provide a framework for the development of open space in Papakura over the next 10-years.

5. There is no additional funding to implement projects in the network plan beyond renewal of existing assets and planned capital expenditure. However, the local board can advocate for more funding as part of the annual plan and long-term plan processes.

6. The key moves will inform the prioritisation of actions to be included in the final open space network plan. A workshop to discuss the actions is scheduled with the local board on 1 May 2019.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the following key moves to guide the development of the Papakura Open Space Network Plan:

i) celebrate our natural areas and cultural history

ii) connect our community to open space

iii) improve the quality of our neighbourhood parks

iv) improve our open space resilience and sustainability.

Horopaki

Context

The local board agreed to develop a plan to guide decision-making and expenditure across its parks and open space network

7. The Papakura Local Board, at its meeting of 24 October 2018, approved the scope of work for the development of an open space network plan (resolution PPK/2018/200).

8. A network plan provides a resource to guide local board decision-making and expenditure across the park network as the area grows and changes. It sets out key moves for the development of open space over the next 10-years.

9. The scope of work includes:

· identifying and analysing the current performance of the open space network and incorporating, amongst other things, the work of existing local park development plans

· identifying the aspirations and key moves required to improve performance of the open space network

· identifying and prioritising local place-based actions to achieve the key moves.

10. The network plan is strategically aligned to three Auckland Plan focus areas:

Belonging and Participation - Focus area 1

Create safe opportunities for people to meet, connect, participate in and enjoy community and civic life

Belonging and Participation - Focus area 7 Recognise the value of arts, culture, sport and recreation to quality of life

Homes and Places - Focus area 5 Create urban places for the future

11. A network plan is a key mechanism for Auckland Council to implement the Parks and Open Spaces Strategic Action Plan 2013 at a local level.

Papakura is experiencing considerable population growth

12. Staff have researched growth projections, demographic data, current provision levels and the state of open space in the Papakura area with guidance from relevant departments and the local board.

13. The main findings were:

· the Papakura population is forecast to increase from 45,636 by another 70 per cent by 2051

· more than a quarter (28.1 per cent) of Papakura’s usual residents identified as Māori, compared to 10.7 per cent in Auckland and te reo Māori was more common in Papakura (6.1 per cent) than in Auckland (2.4 per cent)

· the Māori population in Papakura ranks the third in size out of 21 local boards in Auckland

· the median age of Māori in Papakura is 22.3 years of age, 36.7 per cent of Māori are aged under 15 years of age and 4.1 per cent are aged over 65

· there are significant health disparities for Māori communities

· there were 25,362 people (56 per cent) under 35 years of age (active recreation audience) and almost a quarter of Papakura’s population (24.4 per cent) were children (aged 0-14 years). The median age was 33.1 years compared to 35.1 years for Auckland

· 5,196 were 65 years of age and over (11 per cent), up from 4,275 in 2006 (21.5 per cent growth) and the trend is forecast to continue

· public use of open space use is changing due in part to lifestyles and changing demographic profiles and preferences for sport and recreation

· the number of inactive people is 2.3 per cent higher in Papakura than for Auckland

· the ‘greening’ of people’s attitudes means cycling and walking options are essential

· the Unitary Plan will allow more intensive residential and business development in parts of the local board that mostly follows the transport corridor which includes Takanini West, Takanini South, Papakura North, Papakura Central, Opāheke and Hingaia

· the Manurewa Takanini Papakura Integrated Area Plan 2018 will facilitate growth along the transport corridor

· Housing New Zealand has a residential housing intensification programme which may see its housing stock increase by over 60 per cent.

The population will change

14. Demographic profile changes of note for the community include:

· a decrease in the number of Europeans

· an increase in the number of Asians

· an increase in the number of young people

· an aging older adult population.

This is generally good levels of open space provision in Papakura

15. There are 153 council owned open spaces in Papakura. The open spaces of primary interest to a network plan include:

· 122 neighbourhood parks of which 27 have playgrounds (22 per cent)

· there are neighbourhood park provision gaps in Takanini North, Takanini South, Takanini West, Papakura North, Papakura North-East, Papakura East, Ardmore, Red Hill, Opāheke, Rosehill, Drury and Hingaia

· 12 suburb parks of varying size have playgrounds

· Papakura has a shortfall of suburb parks in Takanini North, Takanini South, Takanini West, Papakura North East, Papakura East, Ardmore, Redhill, Opāheke, Drury and Hingaia

· five play space locations are part of a renewals programme and concept designs have been commissioned for four of these

· sports fields are well provided for

· Pullman Park is a ‘destination park’ which provides for large sporting and recreation events. Once Opāheke Park comes online this may also become a destination park

· the Papakura Greenways/Local Paths Plan 2017 aims to improve walking, cycling and other activities including recreation opportunities, ecological opportunities, stream, river and coastal connections and community connections. There are nine key open spaces identified within this plan which are set out below:

o Bruce Pullman Park

o McLennan Park

o Prince Edward Park

o Southern Park

o Opāheke Park

o Drury Sports Complex.

o Massey Park

o Te Koiwi Park

o Keri Downs Park

· there are 15 reserve management plans which are between seven and nineteen years old:

o nine were adopted between 1993 and 1995

o six were adopted between 2006 and 2012.

16. In 2017, the Parks and Recreation Policy Unit commissioned research to understand how people in the Papakura local board area use and regard their local parks. The research found that 79 per cent of respondents were satisfied or very satisfied with their local neighbourhood parks.

17. Papakura received the third lowest score of 21 local boards for levels of satisfaction.

18. The most common suggestions for improvements across all ages, ethnicities, family structures and incomes are summarised under three themes which included:

· improvement to facilities - benches/seating, shade/shelter, water fountains, toilets, picnic tables

· improved park maintenance – lighting, tree trimming and rubbish, cleaning, remove prickles/weeds

· improvements to play spaces - including play for different ages.

Tātaritanga me ngā tohutohu

Analysis and advice

19. The key moves inform the development of options in the network plan.

20. Staff engaged with the local board at two workshops to formulate the key moves. The local board provided feedback that its focus was to:

· ensure alignment to the local board plan

· support the slow introduction of Māori naming of reserves along with an English translation underneath

· increase volunteers, community ownership of parks, and increase tree planting

· name those parks that presently do not have a name and where appropriate, investigate the renaming of a few existing parks

· explore partnering with other providers of open space

· build a closer working relationship with mana whenua

· continue discussions with Housing New Zealand (HNZ) regarding open space renewal along-side the HNZ owned housing optimisation programme.

21. Staff also engaged with mana whenua at a hui. The key issues raised were:

· a willingness to improve on its relationship with the local board and work alongside it

· share best practice management, conservation, promotion and preservation methodologies to support Māori heritage

· raise awareness of culture and heritage opportunities

· improve water quality

· need open space actions that respond to the high Māori population in Papakura

· Māori naming of parks similar to the recent gazetted name changes to local rivers

· create a walking route that celebrates and joins the coast to Pukekiwiriki Pa following a traditional waterway.

22. Staff recommend four key moves based on the current state analysis and our discussions with the local board and mana whenua (see Figure 1 below). The proposed key moves are:

· celebrate our natural areas and cultural history

· connect our community to open space

· improve the quality of our neighbourhood parks

· improve our open space resilience and sustainability.

Figure 1. Key moves informed by current state and mana whenua feedback

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. There are no council group impacts at this stage of development of the network plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Staff engaged with the local board at workshops on 5 December 2018 and 13 February 2019.

Tauākī whakaaweawe Māori

Māori impact statement

25. Māori identity and well-being are important outcomes in the Auckland Plan.

26. Staff engaged with mana whenua on 31 October 2018 through the Mana Whenua South/Central Iwi Forum to seek their views in relation to the open space network in Papakura.

27. Staff will engage mana whenua again in June 2019 to discuss and receive feedback on the draft actions being developed for the open space network plan.

Ngā ritenga ā-pūtea

Financial implications

28. There are no financial implications arising from the development of the network plan. Parks and Recreation Policy are developing the network plan within baselines.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. The lack of funding to implement the network plan could create a reputational risk. However, the local board can use the network plan to advocate for increased funding as part of the annual plan and long-term plan processes.

Ngā koringa ā-muri

Next steps

30. The key moves will inform the prioritisation of actions to be included in the final network plan. The actions will be discussed at a local board workshop on 1 May 2019.

31. A draft network plan will be reported to the local board in July 2019 for adoption.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Sam Noon - Principal Policy Analyst

Authorisers

Ruth Woodward - Manager Parks & Recreation Policy

Paul Marriott-Lloyd - Senior Policy Manager

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 May 2019

Papakura Local Grants, Round Two and Multi-Board Two 2018/2019 grant applications

File No.: CP2019/07885

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for the Papakura Local Board Grant Round Two 2018/2019, including multi-board applications.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Papakura Local Board Grant Round Two and Multi-Board Local Grant Round Two 2018/2019 as provided in Attachment B of this report.

3. The Papakura Local Board adopted the Papakura Local Grants Programme 2018/2019 on 18 April 2018 provided as Attachment A to this report. The document sets application guidelines for contestable grants submitted to the local board.

4. The Papakura Local Board has set a total community grants budget of $129,000 for the 2018/2019 financial year.

5. A total of $2,000 was allocated to the senior citizen programme in the Arts, Community and Events work programme 2018/2019 (resolution PPK/2017/110). A further grant of $2,000 was awarded to the Counties Manukau Softball Association (PPK/2018/184). This leaves a total of $125,000 available to be allocated to the remaining grant rounds. In addition, a total of $11,266 (PKK/2019/12) was reallocated to the grants budget.

6. The local board has completed Local Grant Round One Grant 2018/2019, allocating a total of $62,626.00. A total of $8,654.00 was allocated in the Small Grants Round One 2018/2019 (PPK/2018/149) and Round Two Small Grants 2018/2019 a total of $20,302.00 was allocated. This leaves a total of $44,774.00 to be allocated to the remaining rounds.

7. A total of 30 applications were received for Papakura Local Board Grant Round Two 2018/2019, requesting a total of $164, 992. Thirteen multi-board applications were received, requesting a total of $47,656 for consideration by the Papakura Local Board (see Attachment B of this report).

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) agree to fund, part-fund or decline each application in this round listed in Table One below:

Table One: Applications for the Papakura Local Grant Round Two 2018/2019

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG1914-201	Auckland Seniors Support and Caring Group Incorporated	Community	Towards the seniors’ programme, venue hire and audio equipment cost.	$5,000	Eligible
LG1914-202	Papakura and Districts Historical Society Incorporated	Community	Towards exhibition costs, wall painting, image reproduction, text panels and labels.	$4,700	Eligible
LG1914-203	Papakura High School	Arts and culture	Towards costs for the artists in residence, costumes, music expenses, promotions and publicity.	$3,972	Eligible
LG1914-204	The Rising Foundation Trust	Community	Towards a contribution to wages for the coordinator in schools.	$5,000	Eligible
LG1914-206	Boot It Papakura	Sport and recreation	Towards training equipment, boxing mitts, shields, powerbands, kettle bell and Facebook advertising.	$2,976	Eligible
LG1914-208	Auckland Secondary Schools Heads Association	Sport and recreation	Towards venue hire costs for high school sport events to be held at Bruce Pulman Park.	$18,280	Eligible
LG1914-209	Papakura Business Association	Arts and culture	Towards co-ordination and production costs for the Matariki flags for the Papakura mainstreet.	$4,949	Eligible
LG1914-210	The Congregational Christian Church of Samoa in New Zealand Takanini Trust Board	Community	Towards consultancy and feasibility study fees for the building of a community hall in Takanini.	$5,000	Eligible
LG1914-211	Karaka Lakes Christmas Lights	Events	Towards traffic management costs for the Christmas lights event.	$5,000	Eligible
LG1914-212	Auckland Basketball Services Limited	Sport and recreation	Towards coaching costs for the junior basketball teams.	$5,000	Eligible
LG1914-213	South Auckland Performing Arts Competition Society Incorporated (SAPACS)	Arts and culture	Towards venue hire of the Hawkins Theatre in Papakura for the SAPACS performing arts festival 2019.	$11,116	Eligible
LG1914-214	Kids Safe with Dogs	Community	Towards administration costs for the Kids Safe with Dogs programme; including printing, instructor fees and administration costs.	$4,887	Eligible
LG1914-215	Well Women Franklin	Community	Towards venue hire and a mobile phone plan for peer support meetings.	$2,225	Eligible
LG1914-216	Bruce Pulman Park Trust	Sport and recreation	Towards design and installation of Bruce Pulman Park signage and community noticeboards.	$6,387	Eligible
LG1914-218	Gateway Community Trust	Community	Towards fitness equipment, advertising promotion, marketing flags and venue hire for the fitness programmes.	$5,000	Eligible
LG1914-220	Te Kohanga reo o Pukeroihi	Events	Towards venue hire and facilitator costs for the Matariki te Tipua programme.	$5,000	Eligible
LG1914-223	Rosehill College	Events	Towards costs for the Rosehill College 50th Anniversary celebration, including carpet tiles and portaloos.	$7,863	Ineligible
LG1914-225	Life Education Trust Counties Manukau	Community	Towards programme costs, wages, administration, school printing and transport for the Life Education programme in Papakura.	$6,137	Eligible
LG1914-226	Action Education Incorporated	Arts and culture, Community	Towards the facilitator fees to deliver 12 "Spoken Word Poetry" workshops at schools in the local board area.	$2,880	Eligible
LG1914-228	South Auckland Choral Society	Arts and culture	Towards the cost for the Haydn and Hummel choral music performance, including director, soloist, accompanist and organist fees, venue hire and administration.	$4,000	Eligible
LG1914-229	Papakura Marae Society Incorporated	Community	Towards supplies and equipment hire for the Christmas at the Pa event, at the Papakura Marae.	$5,000	Eligible
LG1914-230	New Foundations Trust	Community	Towards mentoring cost and administration cost of the “Bridge” youth mentoring programme.	$3,910	Eligible
LG1914-231	Youthline Auckland Charitable Trust	Community	Towards a contribution for training of the helpline volunteer counsellors.	$2,884	Eligible
LG1914-232	Tread Lightly Charitable Trust	Environment	Towards costs for the tread lightly caravan programme in Strathallan school, including contractor costs.	$1,726	Eligible
LG1914-233	Papakura Theatre Company Incorporated	Arts and culture	Towards the license cost to perform “Legally Blonde”	$4,500	Eligible
LG1914-235	Asthma New Zealand Incorporated	Community	Towards a contribution to the salary for the Asthma nurse educators.	$5,000	Eligible
LG1914-238	Papakura Potters Club Incorporated	Arts and culture	Towards building maintenance for the “Old Central School Room,” the venue for the potters club	$1,600	Eligible
LG1914-239	Papakura Marae Maori Wardens	Community	Towards the purchase of a van.	$15,000	Eligible
LG1914-240	No.4 (Ardmore) Squadron Air Training Corps	Community	Towards camping equipment for the cadets training camp.	$5,000	Eligible
LG1914-241	Te Whangai Trust	Community	Towards the employment skills programme costs, including materials, food, transport and mentoring costs.	$5,000	Eligible
Total				$164,992

b) agree to fund, part-fund or decline each application in Multi-Board Local Grant Round Two 2018/2019.

Table Two: Applications for the Multi-Board Local Grants Round Two 2018/2019

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1819-209	Age Concern Counties Manukau Incorporated	Community	Towards the cost for counselling services, including wages, travel supervision and overheads.	$6,450	Eligible
MB1819-211	New Zealand Kiribati National Council	Arts and culture	Towards event costs for the Kiribati stick dance performance, including venue hire, kaumatua and pastor donations, petrol vouchers, contractors, catering, public address system trophies, and project manager.	$1,000	Eligible
MB1819-220	Project Litefoot Trust	Environment	Towards a contribution to costs of the project, including salaries, materials installed at the club, administration, travel and promotion.	$1,623	Eligible
MB1819-221	LifeKidz Trust	Community	Towards the purchase of play equipment and the cost of youth worker wages.	$1,750	Eligible
MB1819-227	Mobility Assistance Dogs Trust	Community	Towards salary and veterinary costs for the “Puppies in Prison Programme” at the Auckland Women's Corrections Facility.	$4,000	Eligible
MB1819-233	Environmental Education for Resource Sustainability Trust Paper4trees	Environment	Towards the purchase and delivery of native trees and the replacement of classroom recycling bins in schools and preschools participating in the Paper4trees programme across Auckland.	$4,694	Eligible
MB1819-244	Woman Care Trust	Events	Towards event costs for the “Woman Care Trust Ladies Cultural Night 2019” including venue hire, stage, sound, lighting, projector, disc jockey, video promotions, security, printing, decorations and crowd control barriers.	$3,000	Eligible
MB1819-247	Counties Manukau Sports Foundation	Sport and recreation	Towards the junior sport awards event and the “Balance-bike and Scooter” programme costs, including coaches, venue and bin hire, advertising, prizes, photography, public address system, gazebo	$13,000	Eligible
MB1819-256	Auckland Kids Achievement Trust	Community	Towards a contribution to wages of the Stars co-ordinators in schools.	$5,000	Eligible
MB1819-257	The Kids for Kids Charitable Trust	Events	Towards venue hire and production costs for the ”Kids for Kids” concert in south Auckland.	$1,594	Eligible
MB1819-260	Children's Autism Foundation	Community	Towards the contractor cost to extend the outreach service delivery in south and west Auckland.	$2,400	Eligible
MB1819-267	Manukau Orchestral Society Incorporated	Arts and culture	Towards venue hire and multi-media costs for the “Winter Dreams” programme of Manukau Orchestral Society.	$1,145	Eligible
MB1819-269	New Zealand Council of Victim Support Groups Incorporated.	Community	Towards the cost of recruitment, training, expenses and supervision of the volunteer support workers	$2,000	Eligible
Total				$47,656

Horopaki

Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Papakura Local Board adopted their grants programme for 2018/2019 on 18 April 2018 and will operate three small grants and two local grants rounds for this financial year.

12. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

13. For the 2018/2019 financial year, the Papakura Local Board has set a total community grants budget of $129,000 for the financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. The board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19. A summary of each application received through Papakura Local Board Round Two 2018/2019 is provided (see Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21. Fifteen applicants applying to Papakura Local Grants Round Two and five multi-board applicants indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

23. The Papakura Local Board has set a total community grants budget of $129,000 for the 2018/2019 financial year.

24. A total of $2,000 was allocated to the senior citizen programme in the Arts, Community and Events work programme 2018/2019 (resolution PPK/2017/110). A further grant of $2,000 was awarded to the Counties Manukau Softball Association (PPK/2018/184). This leaves a total of $125,000 available to be allocated to the remaining grant rounds. In addition, a total of $11,266 (PKK/2019/12) was reallocated to the grants budget.

25. The local board has completed Local Grant Round One Grant 2018/2019, allocating a total of $62,626.00. A total of $8,654.00 was allocated in the Small Grants Round One 2018/2019 (PPK/2018/149) and Round Two Small Grants 2018/2019 a total of $20,302.00 was allocated. This leaves a total of $44,684.00 to be allocated to the remaining rounds.

26. A total of 30 applications were received for Papakura Local Board Grant Round Two 2018/2019, requesting a total of $164, 992 and 13 multi-board applications were received, requesting a total of $47,656 for consideration by the Papakura Local Board (see Attachment B of this report).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

28. Following the Papakura Local Board allocating funding for the local grants round two, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board Grant Programme 2018/2019	47
b ⇨	Papakura Local Grant Two and Multi-Board Round Two applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 May 2019

Cross Street Reserve play space concept plan

File No.: CP2019/07504

Te take mō te pūrongo

Purpose of the report

1. To adopt the Cross Street Reserve play space concept plan and progress with delivery as part of the 2019/2020 financial year work programme.

Whakarāpopototanga matua

Executive summary

2. Plans to develop Cross Street Reserve play space commenced in 2018 as part of the 2018/2019 financial year work programme.

3. The work is driven by community aspirations and the local board wanting to see the underutilised play space become a focal point for gathering, recreation and socialising.

4. Consultation and engagement events were held in the park and through council’s online survey website “have your say” with the local community and users. Feedback from these events helped inform the concept plan.

5. The concept plan identifies opportunities to increase park activation through provision of social gathering spaces, potential learn to bike track, basketball and active play space for all ages and all access.

6. At its 17 April 2019 workshop the local board indicated support for the concept plan and to progress the delivery of the play space in the 2019/2020 financial year.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) adopt the Cross Street Reserve play space concept plan and approve delivery of the play space in the 2019/2020 financial year.

Horopaki

Context

7. The Cross Street Reserve play space concept plan commenced in 2018 as part of the 2018/2019 work program for investigation with the aim of reactivating the underutilised reserve.

8. Cross Street Reserve play space equipment was originally damaged due to vandalism and the reserve has been left without any usable play equipment for the past few years. All that currently remains usable is a small basketball concrete pad and play space surface edging.

9. The draft concept plan reflects the findings of consultation and engagement held during October and November 2018 with the local community, users and residents as provided in Attachment A of this report.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Cross Street Reserve play space concept plan aims to increase utilisation of the park by providing a range of recreational opportunities. It also seeks to create and increase the reserve’s safety for the local community and families in the area while meeting the increased level of service for that area.

11. Feedback from community consultation events with the community and users during October and November 2018 revealed aspirations to develop the reserve play space to provide the following outcomes:

Play spaces for all age-groups

· design equipment into the landscape of the park.

· open the park for more visibility and surveillance

· modern play pieces to cater to many children at once for optimum fun and inclusion

· inclusion of all access surface and equipment

· good use of the play space edging for a small paved bike track

· replace the existing court with a modern key hole design to meet the increased usage as the current basketball court footprint is not adequate for group activities.

Safety

· a well-configured park designed to meet Crime Prevention Through Environmental Design (CPTED) principles.

Social gathering space to encourage large groups

· Park furniture including seating and picnics.

12. Staff propose the immediate next step to be the delivery of the developed concept plan. The scope of this work will include:

· ordering of play space equipment

· reserve closure for works to be undertaken

· installation and earthworks for play space equipment

· signage reflecting no smoking and alcohol to be installed

· inspection and approval before opening of play space.

13. The approved budget provision for the physical works in the reserve is from the renewals capital fund allocated in the 2019/2020 work program.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Council staff from Community Facilities and Community Services have been consulted to form the advice in this report. Staff support the progression of this initiative.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. The Cross Street Reserve play space concept plan aligns with the Papakura Local Board plan outcome, strong safe and healthy communities.

16. The local board has provided feedback and advice at workshops during the current financial year on the draft concept plan, which focused on approval and delivery.

Tauākī whakaaweawe Māori

Māori impact statement

17. All community assets contribute significantly to Maori well-being, value, culture and traditions. Staff will undertake appropriate engagement if any aspect of the proposed project has a significant impact on sites of importance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

18. It is estimated that the physical works will cost: $181,776.

19. Budget allocated for this work is allocated from the renewals capital fund.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. Appropriate precautions will be taken to avoid vandalism to site and construction site. As the site has been subject to vandalism in the past, the concept plan has been designed to be resilient to vandalism through the use of non-timber structures and minimal plastic, and through the use of more steel and wet pour structures.

21. Antisocial behaviour has also been identified as a risk. The concept plan has considered this as part of the development and seeks to mitigate this though the lifting of tree vegetation, play structures and equipment, which allow for more visibility and passive surveillance.

Ngā koringa ā-muri

Next steps

22. Subject to local board approval, staff will prepare and continue with the implementation of the Cross Street Reserve play space concept plan. The estimated milestones are to start works in late June 2019 and to be completed in September 2019.

23. The board will receive monthly updates on the progress of this project through regular reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Cross Street Reserve play space concept plan May_19	55

Ngā kaihaina

Signatories

Authors

Shane Hogg, Senior Renewals Co-ordinator, Community Facilites

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 May 2019

Business Improvement District Programme Compliance Report to Papakura Local Board for FY 2018-2018

File No.: CP2019/06123

Te take mō te pūrongo

Purpose of the report

1. To seek the Papakura Local Board’s recommendation to the Governing Body to strike the BID (Business Improvement District) targeted rate for the Papakura Business Association for the 2019-2020 financial year.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s Business Improvement District (BID) programme supports business associations by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a grant to the relevant BID.

3. The BIDs are incorporated societies that are independent of council. For the council to be confident that the funds provided to the BIDs are being used appropriately, council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

4. The BID Policy was developed to encourage improved governance of BID committees and staff to improve financial management, programme delivery and transparency to their members.

5. The Papakura Business Association fully complies with the BID Policy. Information presented in this report is based on documents submitted by this business association to council’s BID programme team.

6. Staff recommend that as the BID has fully met the requirements of the BID Policy, the Papakura Local Board should recommend to the Governing Body to strike the targeted rate sought by the Papakura Business Association.

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a) recommends to the Governing Body to strike the targeted rate for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District (BID) programme:

· $250,000 for Papakura Business Association.

Horopaki

Context

7. The council adopted the Business Improvement District (BID) Policy (Hōtaka ā-Rohe Whakapiki Pakihi) in 2016. This Policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, and disestablishing BIDs; prescribes operating standards and guidelines; and sets accountability requirements. Attachment A provides an overview of key elements of the BID programme.

8. BID targeted rates are applied to all commercially-rated properties within a designated area around a town centre or commercial precinct. Those funds are transferred to the business association operating the BID programme.

9. There are currently 48 BID programmes throughout Auckland which represent more than 25,000 businesses and a combined $17.7 million in targeted rates investment. Refer to Attachment B for current and proposed targeted rate budgets for all BIDs.

10. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the striking of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

11. Recommendations arising from this report are put into effect with the Governing Body’s approval of the Annual Budget 2019-2020 and striking of the targeted rate.

12. This report is a requirement of the BID Policy. The local board must decide whether to endorse the BID targeted rate.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The council’s BID programme team monitors compliance with the BID Policy on an ongoing basis and provides governance advice to BID-operating business associations as needed or requested.

14. As BID programmes are operated by private independent societies, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent corporate status, the policy does not prescribe standards for programme effectiveness. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Compliance with the BID Policy

15. The Bid Policy is the means for council to ensure accountability for BID targeted rate funding and to encourage good governance. This is achieved by requiring regular reporting by BID-operating business associations specifically by providing to council the following documents, and staying in touch with their local board(s) at least once a year:

· Current Strategic Plan – evidence of achievable medium- to long-term opportunities.

· Audited Accounts – assurance that the BID-operating business association is managing its members’ BID targeted rates funds responsibly.

· Annual Report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

· Business Plan for the coming year – detailed one-year programme, based on the Strategic Plan, to be achieved and resourced.

· Indicative Budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Agreement – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID-operating business association and council that sets basic parameters of the council-business association relationship.

16. The BID Policy requires each business association to ratify the BID grant amount/targeted rate and budget for the following financial year. Papakura Business Association presented its 2019-2020 BID grant amount/targeted rate and budget at its 2018 AGM for approval. Its 2018 AGM minutes show resolutions supporting this action and requesting the Papakura Local Board to recommend to the Governing Body the striking of the BID targeted rate for 2019-2020.

17. Papakura Business Association fully complies with the BID Policy and, therefore, it is recommended that the Papakura Local Board recommends to the Governing Body the striking of the targeted rate relevant to this business association.

18. The recommendation of this report is supported by evidence of full compliance with the BID Policy by the Papakura Business Association as outlined in Attachment C.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The proposed decision does not impact other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Recommending that the Governing Body strikes the targeted rate for the Papakura Business Association means that this BID programme will continue to be funded from targeted rates on commercial properties in its district; and provide services in accordance with its members’ priorities as stated in its Strategic Plan.

21. By continuing these services and programmes, the Papakura Business Association should better serve its town centre and members, and support business growth.

22. The Papakura Local Board approved a similar recommendation for the BID programme last year (resolution number PPK/2018/76), as did the other 17 local boards that have BID programmes operating in their area.

23. Several local boards provide additional funding to local business associations. However, accountability for that funding is set by funding agreements between the local board and the business association. Those requirements are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

24. BIDs work for the benefits of all members, including Māori businesses.

Ngā ritenga ā-pūtea

Financial implications

25. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district(s) and used by the business association for improvements within that/those district(s). The council’s financial role is only to collect the BID targeted rates and pass them directly to the business association on a quarterly basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are reputational risks to the council if ratepayer funds are misused, but this is rare. Otherwise, there are no direct financial risks to the local board or council that could result from this recommendation to approve the BID targeted rate.

27. The requirements of the BID Policy are intended to help minimise the potential for BIDs to misuse funds, by requiring each BID to plan for the intended use of funds, report on its activities to its members, and to have its accounts audited.

Ngā koringa ā-muri

Next steps

28. If he board endorses this report, it will recommend to the Governing Body that the BID targeted rate be struck as part of its approval of the Annual Budget 2019-2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	BID programme key elements	61
b ⇩	BID programme funding	63
c ⇩	Papakura Town Centre	65

Ngā kaihaina

Signatories

Author

Paul Thompson - BID Programme Specialist

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 May 2019

Remuneration Authority - policy on child care allowances

File No.: CP2019/07380

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on the Remuneration Authority’s proposed policy on child care allowances.

Whakarāpopototanga matua

Executive summary

2. The Remuneration Authority has previously received submissions from members in other councils stating that if childcare were a claimable expense, then serving in local government might be a more realistic option for parents who are currently deterred from considering the role because of the costs of childcare. Some jurisdictions in other countries provide such allowances.

3. The authority has distributed its proposed policy in order to get feedback from councils and individual elected members. The proposed policy is in Attachment A of this report. The authority has asked for feedback by 31 May 2019 and intends to include the provision in its determination that comes into force on 1 July 2019.

4. At present, the authority determines allowances for vehicle mileage, travel time and communications. Each individual council considers its approach to the expenses and allowances and writes its own policies within the upper limits set by the authority. If the authority determines that childcare allowances are permissible the council could include, within the framework established by the authority, specific rules in the council’s expenses policy.

5. A draft submission on the proposed policy has been prepared and is attached as Attachment B of this report. Elected members can provide individual comments to the Remuneration Authority if they wish, by 31 May 2019.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) endorse the draft submission on the Remuneration Authority’s proposed policy on childcare allowances.

Horopaki

Context

6. LGNZ has formed a Young Elected Members (YEM) committee with members representing LGNZ Zones. These are elected members who are under the age of 40 years. The YEM network has raised the matter of childcare costs with the Remuneration Authority. They cite examples such as a member of a smaller council who is 24 years of age and on a salary of $18,707. Another, struggling to pay for childcare on her councillor’s salary of $20,634 opted instead to bring her child to meetings^{^[1]}.

7. The group makes the point that other costs of attending to council duties can be claimed, such as mileage and communications, but not the cost of childcare. The group is broadly interested in developing the ability of younger elected members.

8. The Remuneration Authority has researched childcare allowances and is now inviting feedback on its draft policy, which includes the eligibility and payment conditions which will be included in the authority’s formal determination.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Remuneration Authority has recognised the need to address childcare costs if those with families are not to be deterred from standing for local government office.

10. Salaries paid to Auckland local board members and Governing Body members are generally higher than in smaller council districts in New Zealand, where it is likely elected members particularly struggle to meet childcare costs from their salaries. Nevertheless, the provision of the allowance may encourage greater diversity in those standing for election in Auckland.

11. The cost to the council and the ratepayer is reasonable in terms of the total budget for elected members’ remuneration but is a significant help for the member who has to arrange childcare. The policy places a cap of $6,000 per annum for any member. LGNZ statistics show that approximately 6 per cent of elected members are 40 years of age or below^{^[2]}. On that basis, the cost to Auckland Council, if 6 per cent of members (10 members) claimed the allowance, would be $60,000.

12. The Remuneration Authority indicates it is in discussion with the Inland Revenue Department about how the allowance will be treated for tax purposes (as income or as an expense reimbursement). It is possible it will be taxed at source (that is by the council) prior to payment.

13. Payment of the allowance under the proposed conditions requires evidence of the expense incurred. This is supported.

14. The allowance cannot be paid to family members. This is supported.

15. The proposed conditions state that a local authority may pay the childcare allowance as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on local authority business. This wording may be too wide. Consider a member who has regularly arranged childcare, irrespective of undertaking council duties, deciding to spend two hours preparing for the next council meeting while the children happen to be in childcare. The member would be “engaged on local authority business” and could claim the childcare cost of those two hours.

16. Staff researched conditions around payment by other councils in other jurisdictions. One council simply paid the full cost of child care. Another specified the meetings and events that could be claimed. Staff believe the intent of the provision is to make a contribution toward the cost of child care where that is necessary in order for the member to undertake council duties, such as attend meetings. The wording should indicate more clearly that the payment is for childcare costs that are necessary in order for the member to undertake council duties and are not simply childcare costs that are incurred at the same time the member is undertaking council duties and would have been incurred anyway, if the member was not attending to council duties.

17. Other conditions are:

(i) the child is under 14 years

(ii) payment cannot be greater than $15 per hour and cannot be greater than the actual expense

(iii) childcare cannot be for more than 8 hours in any 24 hour period.

These are supported.

18. Staff recommend that the council supports the proposed policy with the comment, outlined above, that the purpose should more clearly reflect that the expense is a necessary expense in order for the member to attend to duties.

19. Staff also note that the council itself will decide its own provisions to include in its expenses policy, within the framework set by the authority.

20. Members can provide individual comments to the Remuneration Authority if they wish, by 31 May 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The Remuneration Authority’s policy applies only to elected members and does not impact the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The policy affects all elected members, including local board members.

Tauākī whakaaweawe Māori

Māori impact statement

23. The Remuneration Authority’s policy may assist those in the Māori community who are potential candidates for election but are deterred by the costs of childcare.

Ngā ritenga ā-pūtea

Financial implications

24. There will be financial implications. As noted in the body of the report, the additional cost is likely to be less than $60,000 and will impact the cost centre for elected members’ remuneration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a small risk of the provision being abused (false claims submitted). The requirement for evidence of the amount paid will mitigate this risk.

Ngā koringa ā-muri

Next steps

26. This report is being presented to local boards for their feedback. It is also being circulated to Governing Body members for their feedback. The draft submission will be amended if there is a clear majority position in favour of an amendment.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Childcare Allowance Proposed Draft Policy Paper	71
b ⇩	Remuneration Authority draft policy - child care allowances - submission	79

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 May 2019

Panuku Development Auckland Local Board Six Monthly Update from 1 October 2018 to 31 March 2019

File No.: CP2019/07608

Te take mō te pūrongo

Purpose of the report

1. To update the Papakura Local Board on Panuku Development Auckland (Panuku) activities within the local board area and the region for the six months from 1 October 2018 to 31 March 2019.

Whakarāpopototanga matua

Executive summary

2. Panuku is charged with balancing financial and non-financial outcomes in order to create and manage sustainable and resilient places where people want to live, work, invest, learn and visit. The activities of Panuku cover four broad areas:

· redevelopment of urban locations, leveraging off council owned land assets, mostly within existing suburbs

· review of, and where appropriate, redevelopment of council non-service property

· management of council property assets including commercial, residential, and marina infrastructure

· other property related services such as redevelopment incorporating a service delivery function, strategic property advice, acquisitions and disposals.

3. Panuku currently manages 19 commercial and residential interests in the Papakura Local Board area.

4. Two properties are currently under review as part of our rationalisation process.

5. No properties were purchased and no property was sold in the Papakura Local Board area during the last six months.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 October 2018 to 31 March 2019.

Horopaki

Context

6. Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

7. The Auckland Plan is the roadmap to deliver on Auckland’s vision to be a world class city, Panuku will play a significant role in achieving the Homes and Places and Belonging and Participation outcomes.

8. Panuku is leading urban redevelopment in Manukau, Onehunga, Wynyard Quarter, Waterfront, Northcote, Avondale, Takapuna, Henderson, Papatoetoe, Ormiston and Flat Bush, Panmure, Pukekohe, City Centre and redevelopment of the Haumaru Portfolio.

9. Panuku manages around $2 billion of council’s non-service property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

10. As at 30 December 2018, the property portfolio comprises 1636 properties, containing 1062 leases. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centre, and a large portfolio of residential rental homes.

Tātaritanga me ngā tohutohu

Analysis and advice

Properties managed in the Papakura Local Board Area

11. Panuku currently manages 11 commercial and 8 residential interests within the local board area.

Portfolio strategy

Optimisation

12. Optimisation is a self-funding development approach targeting sub-optimal service assets approved in 2015. The process involves an agreement between Community Facilities, Panuku and local boards and is led by Panuku. It is designed to equal or enhance levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration with no impact on existing rate assumptions.

13. Using optimisation, underperforming assets will have increased utility and efficiency, lower maintenance and operating costs, as well as improved service delivery benefiting from co-location of other complimentary services or commercial activities. Optimisation will free up a range of under capitalised development opportunities such as air space, full sites, or part sites.

14. Local boards are allocated decision making for the disposal of local service property and reinvestment of sale proceeds in accordance with the service property optimisation approach.

Portfolio review and rationalisation

Overview

15. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within the council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes.

16. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

17. Panuku works closely with Auckland Council and Auckland Transport to identify potential surplus properties to help achieve disposal targets.

18. Target for July 2018 to June 2019:

Unit	Target	Achieved
Portfolio review	$30 million disposal ‘recommendations’	$8.6 million as at 31 March 2019.

Process

19. Once identified as no longer delivering the council service use for which it was acquired, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with the local ward councillors, the Independent Māori Statutory Board and finally, a Governing Body decision.

Under review

20. Properties currently under review in the Papakura Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the Governing Body.

Property

Details

26-32 O’Shannessey Street, Papakura

An off-street carpark Auckland Transport (AT) has released as having no current or future transport public work use.

The Finance and Performance Committee resolved at its December 2018 meeting to retain the site for up to 18 months to inform strategic planning and a car parking review, and that the Papakura local board will pay the consequential operating cost associated with the retention of this land for short-stay parking.

Panuku is continuing to work with council departments and engage with the local board regarding the future of the site.

36 Coles Crescent, Papakura

The site consists of a number of local purpose parking and service lane reserves subject to the Reserves Act 1977. Following an enquiry from a member of the public seeking to purchase the site, a review established there is no requirement to use the site for transport purposes.

The Finance and Performance Committee resolved at its December 2018 meeting to retain the site for up to 18 months to inform strategic planning and pending a car parking review. The Papakura local board will pay the consequential operating cost associated with the retention of this land for short-stay parking.

Panuku is continuing to work with council departments and engage with the board regarding the future of the site.

Acquisitions and disposals

21. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other services. These properties may be sold with or without contractual requirements for development.

Acquisitions

22. Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

23. Panuku purchased 11 properties for open space across Auckland in the 2018-19 financial year at a cost of $35.3 million and bought one property for stormwater use at a value of $188,000.

24. No properties were purchased in the Papakura Local Board area during the reporting period.

25. All land acquisition committee resolutions contain a confidentiality clause due to the commercially sensitive nature of ongoing transactions, and thus cannot be reported on while in process.

Disposals

26. In the current financial year to the end of March, the Panuku disposals team has entered into thirteen sale and purchase agreements, with an estimated value of $35.6 million of unconditional net sales proceeds.

27. As part of the Northern Corridor Improvements, Auckland Council has agreed to transfer various parcels of land to NZTA to facilitate the works. The compensation amount totals $6.5 million, of which $1.554 million is advance compensation for required land at Rook Reserve with the final compensation amount still to be agreed.

28. Panuku 2018/19 disposals target is $24 million for the year. The disposals target is agreed with the council and is reviewed on an annual basis.

29. No properties were sold in the Papakura Local Board area in this period.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. Any local or sub-regional impacts related to local activities are considered on a project by project basis.

31. Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz.

Tauākī whakaaweawe Māori

Māori impact statement

32. Any local or sub-regional impacts related to local activities are considered on a project by project basis.

33. Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz.

Ngā ritenga ā-pūtea

Financial implications

34. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

36. The next six-monthly update is scheduled for November 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Sa Va'aelua - Engagement Coordinator

Authorisers

Helga Sonier - Senior Engagement Advisor, Panuku Development Auckland

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 May 2019

Auckland Council’s Quarterly Performance Report: Papakura Local Board for quarter three 2018/2019

File No.: CP2019/07201

Te take mō te pūrongo

Purpose of the report

1. To provide the Papakura Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2019.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of, and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Papakura Local Board work programme is tracking at the end of quarter three 2018/2019.

3. The work programme is produced annually and aligns with the Papakura Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· The Civic Events team delivered one citizenship ceremony for Papakura with 130 people becoming new citizens.

· Hawkins Theatre highlights included the premier of the Hawkins Theatre Company production ‘Big Fish’, the extensive maintenance work carried out in the orchestra pit area and the new seating that was installed in the auditorium.

· The Brass Band’s highlight was the Principal Cornet player and Assistant Conductor’s performance in the International Musical Aladdin.

· The Papakura Museum collaborated with the Papakura Art Group resulting a series of paintings and hangings inspired by Museum artefacts displayed in the Museum. A further highlight was the opening exhibition ‘Built for Justice’ and the accompanying community talk by Terry Carson on New Zealand Courthouses.

· The Papakura Pipe Band placed first in the Paeroa Highland Games.

· The Corner have led a number of placemaking activations including the Back to School Scavenger Hunt, DJs in Town Square, Chalk the Square and the Papakura Amazing Race. The Corner has facilitated new murals in the town centre, with the support of the Papakura Business Association (PBA) and local businesses and landlords.

· Community Leisure Management delivered four activations from January to March 2019 including an Amazing Race at Ray Small Park, Art in the Park at Central Park, a park fun day and two park play sessions, both at Brylee Drive reserve.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), some with a status of amber (some risk or issues, which are being managed) and two with a status of grey (cancelled, deferred or merged). There are no activities with a red status this quarter.

6. The financial performance report compared to budget 2018/2019 is attached as Attachment B to this report. There are some points for the local board to note.

7. Overall financial operating performance is on budget for the year to date March result.

8. Operating revenue is ahead of budget, mainly in Hawkins Theatre facility hire and hall hire. Operating expenditure is on budget overall with a mix of over and under budgets in the two financial funds.

9. There is underspend In the Locally Driven Initiatives fund (LDI) with projects in various phases of delivery and the local board looking to reallocate any unspent funds.

10. There is overspend in the Asset Based Services fund (ABS) with the major item being the parks facility contract.

11. Capital spend for the quarter is behind budget with the two main development projects, Opaheke Reserve and Takanini multi-purpose facility, in active progress but financially underspent this quarter.

12. LDI Capex expenditure is experiencing significant delays in decisions around technical issues affecting the build of McLennan Park walkways. The bulk of spend for Papakura has been in renewals.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019.

b) reallocate the $15,000 budget from the 2018/2019 work programme line item #2727 - Takanini Business Association pre-BID establishment project and $6,500 from the work programme line item #158 Event Partnership Fund – Papakura (Movies in the Park) to:

i) $5000 for local board engagement supplies; and

ii) $16,500 to 2018/2019 work programme line item #334 – Community Grants (PPK) – Local Community Grants.

Horopaki

Context

13. The Papakura Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Services: Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Leases

· Infrastructure and Environmental Services

· Local Economic Development

· Plans and Places.

14. Work programmes are produced annually, to meet the Papakura Local Board outcomes identified in the three-year Papakura Local Board Plan. The local board plan outcomes are:

· Outcome One: A vibrant and prosperous metropolitan centre

· Outcome Two: People in Papakura lead active, healthy and connected lives

· Outcome Three: A strong local economy

· Outcome Four: Papakura is well-connected and easy to move around

· Outcome Five: Treasured for its environment and heritage.

15. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Papakura Work Programme Activities by Outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

16. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage of the activity. These two statuses create a snapshot of the progress of the work programmes.

17. The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Papakura Work Programme by RAG status

18. The graph below shows the activity status of activities in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Papakura Work Programme by Activity Status

Key activity updates from quarter three

19. The Civic Events team delivered one citizenship ceremony for Papakura on 7 March 2019 at the Hawkins Theatre, with 130 people becoming new citizens, plus approximately 110 guests.

20. The Hawkins Theatre delivered a total of 26 programmes, which included 73 programme sessions, with 3,197 attendees. Highlights included the premiere of the Hawkins Theatre Company production ‘Big Fish’, the extensive maintenance work carried out in the orchestra pit area and the new seating that was installed in the auditorium.

21. During this quarter, the Brass Band continued with the junior and senior band rehearsals and delivered 17 performances. Highlights included the band’s Principal Cornet player and Assistant Conductor’s performance in the International Musical Aladdin.

22. The Papakura Museum delivered 19 programmes, which included four programme sessions, and was attended by 3,181 people. Highlights included:

· the summer tote making workshop that used non-electric sewing machines and recycled materials and was very popular with the age group six years and above

· the collaboration with the Papakura Art Group which saw a series of paintings and hangings inspired by Museum artefacts displayed in the Museum

· the opening exhibition ‘Built for Justice’ and the accompanying community talk by Terry Carson on New Zealand Courthouses.

23. This quarter the Papakura Pipe Band placed first in the Paeroa Highland Games and hosted the Mini Pipe Band Contest at Murphy’s Law Irish Bar in Drury.

24. The Corner have led placemaking activations including the Back to School Scavenger Hunt, DJs in Town Square, Chalk the Square and the Papakura Amazing Race. The Corner has facilitated new murals in the town centre, with the support of the Papakura Business Association (PBA) and local businesses and landlords.

25. Community Leisure Management delivered four activations from January to March 2019 including an Amazing Race at Ray Small Park, Art in the Park at Central Park, a park fun day and two park play sessions, both at Brylee Drive reserve.

26. Movies in Parks, "Ferdinand" was scheduled for screening on 9 March 2019 at Central Park, Papakura however due to bad weather the event was cancelled. $13,500 had been budgeted for this activity and $6,500 remains unspent. The unspent amount is available to the board for reallocation.

Activities with significant issues

27. There are no activities with a red RAG status this quarter.

Activities on hold

28. The following work programme activities have been identified by operating departments as on hold:

· Papakura – renew park car parks and roading 2018/19+

· Children’s Forest – renew play space

· McLennan Park – upgrade walkway (stage 1)

· 10 Lees Cove, Karaka – renew failed pathway.

Changes to the local board work programme

Deferred activities

29. There were no activities deferred from the 2018/2019 work programme within this quarter.

Cancelled activities

30. These activities are cancelled:

· Airfield subdivision – general park development of new open space - This project is cancelled due to budget constraints. Development of the concept plan is under another activity line.

· Takanini Business Association pre-BID establishment research project - The Business Association have advised that they are unable to progress with this activity during 2018/2019 and the project has therefore been cancelled for 2018/2019. Budget relating to this project is available for reallocation.

Activities merged with other activities for delivery

31. There were no activities merged with other activities for delivery within this quarter.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The proposed LDI opex budget reallocation as a result of the cancelled Takanini BID project and the cancelled Movies in the Park event have no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. This report informs the Papakura Local Board of the performance for the quarter ending 31 March 2019.

Tauākī whakaaweawe Māori

Māori impact statement

34. During this quarter, nine programmes were delivered to 727 attendees and participants at the Papakura Art Gallery, nine of which had Māori outcomes. Highlights included a public programme workshop that was delivered by exhibiting artist Zena Elliot and explored new ways of painting on pre-made wooden boards in the shape of a tiki.

35. The Papakura Pipe Band delivered five programmes, which included 16 programme sessions, to 4,500 participants and attendees, three of which had Māori outcomes.

36. The launch date for the Town Centre Photography project has been set for Saturday 11 May 2019. Local artist Kelly King has been contracted to deliver the Matariki ki Papakura event as part of the Matariki festival of events in 2019.

37. The Strategic Broker has:

· contributed to progressing the actions for the Project Delivery Team of Improving Māori Input into Local Board Decision Making

· supported ‘culturally rich activity’ in Papakura. This involved supporting Whiri Aroha Papakura to apply for a local board grant to showcase traditional weaving of Korowai (cloaks). Whiri Aroha gifted over one hundred Anahera (Angel) Korowai to Middlemore Hospital Bereavement Unit and presented a korowai to the local board

· collaborated with Animal Management and Papakura Marae to provide a focus on education rather than on infringements for local homeless dog owners and to assist them with registration and de-sexing of their animals

· collaborated with Auckland Emergency Management (AEM) and Papakura Marae on key messaging on emergency preparedness to the community during Neighbours Day week at the Papakura Marae community dinner. This dinner attracts approximately 200 members of the community each Thursday.

38. Sir Edmund Hillary Library held two children's activities in Te Reo Māori during January. Storytelling by Toro Pikopiko puppet show for the Kia Māia te Whai finale party had 150 attendees. Planning is underway for a mobile library bus to visit three local kohanga during Term 3. Ngāti Tamaoho will be holding a display of artwork in the library throughout Matariki.

39. The Māori naming of reserves and facilities - Phase one project is progressing. Following two workshops with the local board in this quarter it has been decided that the board would like mana whenua to provide the lead on the shortlist of names to start this programme with. During the third quarter a new Te Kete Rukuruku project manager has been appointed. Work has focussed on managing overlapping interests and getting mana whenua access to the Geospatial Information System (GIS).

40. In relation to the Heritage Trails project, a Technical Specialist Māori Heritage will provide an iwi engagement plan, and concept development continues through to the end of the fourth quarter.

Ngā ritenga ā-pūtea

Financial implications

41. The Takanini Business Association have advised that they are unable to progress with the pre-BID establishment research project during 2018/2019 and the project has therefore been cancelled for 2018/2019. The budget of $15,000 relating to this project is available for reallocation.

42. The remaining budget of $6,500 from the cancelled Movies in the Park is also available for reallocation.

43. It is recommended that budget from these two work programme items are reallocated as follows:

· $5,000 for local board engagement supplies and materials to assist with a range of future engagement activities; and

· $16,500 to 2018/2019 work programme line item #334 – Community Grants (PPK) – Local Community Grants to support a wider range of applications for grants this financial year.

44. The reallocation recommendations were discussed with the board at its workshop on 8 May 2019 and the board was supportive of them.

Financial Performance

45. The Papakura Local Board Financial Performance Q3 report is in Attachment B of this report and shows:

· Operating Revenue is above budget by $34,000 overall.

· Operating Expenditure of $8.1 million is overall almost on budget. Locally Driven Initiatives (LDI) is $308,000 below budget and the local board will consider recommendations for any unspent funds during quarter 4. Asset Based Services (ABS) is $333,000 over budget overall, with expenditure exceeded in the Sir Edmund Hillary Library, and underspent in the Hawkins Theatre, and the Papakura Art Gallery. The Pukekiwiriki Paa maintenance programme is underspent $167,000 and the parks services and facility contracts are overspent $530,000, mostly in response maintenance.

· Capital expenditure is behind revised budget by $1.1 million and has achieved spend against the full year of only forty-three per cent. Locally Driven Initiatives (LDI) Capex accounts for underspend of $363,000 year to date, affecting the overall percentage by twenty-one points. There have been significant renewals.

· Locally Driven Initiative (LDI) Capex unallocated budget balance at 31 March for the years 2019-2021 is $494,000.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

47. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

48. The local board will receive the next performance update for quarter four following the end of the financial year (June 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board Quarter Three 2018/2019 Work Programme	97
b ⇩	Papakura Local Board Operating Performance Summary Quarter Three	119

Ngā kaihaina

Signatories

Author	Victoria Hutt - Senior Local Board Advisor - Papakura
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 May 2019

Papakura Local Board Governance Forward Work Calendar - May 2019

File No.: CP2019/06328

Te take mō te pūrongo

Purpose of the report

1. To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 13 May 2019.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar - May 2019	171

Ngā kaihaina

Signatories

Author	Paula Brooke - Democracy Advisor
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon. George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

Author	Lee Manaia - Local Board Democracy Advisor
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura