Minutes of Papakura Local Board

Papakura Local Board

22 May 2019

1 Welcome

Deputy Chair Felicity Auva’a led the meeting in prayer.

The Chairperson, Brent Catchpole, welcomed Jacqueline Paul (TUIA Mentoring Programme participant) to the meeting.

2 Apologies

Resolution number PPK/2019/60

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:

That the Papakura Local Board:

a) note the apology from Councillor’s Sir John Walker, KNZM, CBE, and Daniel Newman, JP, for absence.

CARRIED

3 Declaration of Interest

Member George Hawkins declared a conflict of interest in item 16 - Papakura Local Grants, Round Two and Multi-Board Two 2018/2019 grant applications, in relation to application LG1914-233 – Papakura Theatre Company Incorporated; and did not take part in discussion or vote on this application.

4 Confirmation of Minutes

Resolution number PPK/2019/61

MOVED by Member K Winn, seconded by Member MV Turner:

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting held on Wednesday 24 April 2019, as true and correct.

CARRIED

5 Leave of Absence

There were no requests for leave of absence.

6 Acknowledgements

6.1

Acknowledgment – Rev Togiatama

Rev Togiatama received a Queens Service Medal in the 2018 New Years honours list for services to the Niuean Community. Rev Togiatama is a founding member of both the Takanini PIC Church and the Niue Advisory Council, Niue Soccer and Cricket Councils.

Resolution number PPK/2019/62

MOVED by Deputy Chairperson F Auva'a, seconded by Member W McEntee:

That the Papakura Local Board:

a) acknowledge Rev Togiatama for receiving a Queen Service medal for services to the Niuean community.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation - Papakura Business Association

Tracy Shackleton and Mike Brighouse from the Papakura Business Association, and Relieving Area Commander Inspector Tony Wakelin, spoke to the Papakura Business Association’s CCTV monitoring proposal.

Resolution number PPK/2019/63

MOVED by Member W McEntee, seconded by Member MV Turner:

That the Papakura Local Board:

a) thank Tracy Shackleton and Mike Brighouse from the Papakura Business Association, and Inspector Tony Wakelin, Relieving Area Commander from Counties Manukau Police, for their presentation on the CCTV monitoring proposal.

CARRIED

8.2

Deputation - Papakura Museum - Kay Thomas

Ione Cussen, Curator of the Papakura Museum, spoke to the Papakura and Districts Historical Society Incorporated local grant funding application (grant number LG1914-202), for exhibition costs.

Resolution number PPK/2019/64

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) thank Ione Cusson from the Papakura Museum, for her presentation on the funding application.

CARRIED

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

Papakura Ward Councillors Update

This item did not proceed.

Chairperson's Update

Resolution number PPK/2019/65

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:

That the Papakura Local Board:

a) receive the verbal report from the Papakura Local Board Chairperson regarding:

i) Papakura Key Messages event held and thanks to the Papakura Business Association for organising the event. Four key messages have been developed

ii) Papakura Street Fest – second year for the festival and it was a successful event, again thank you to the Papakura Business Association

iii) Road Safety Programme launch focusing on safety around the Takanini School

iv) Takanini Community Library and Hub lease agreement is signed and construction is progressing

v) Papakura Project launch in the Papakura Library for the third year running focusing on the young people of Papakura

vi) Papakura Netball parade day opening of the 2019 season

vii) Youngs Reserve opening and a special thank you to the Papakura Sea Scouts.

CARRIED

Auckland Transport update to the Papakura Local Board - May 2019

Resolution number PPK/2019/66

MOVED by Member W McEntee, seconded by Member MV Turner:

That the Papakura Local Board:

a) receive the Auckland Transport May 2019 report.

b) return the $397,000 allocated for the McLennan Park shared pathways 1 and 2 to the Transport Capital Fund for reallocation given the project cannot be delivered in the current term.

c) continue to be seriously concerned about Auckland Transport’s proposal to use Opāheke Road for bus layovers and requests that Auckland Transport urgently conduct a feasibility study to construct a bus layover area in the current cemetery parking area (former bus depot area), between Great South and Settlement Roads so this location can be established as the permanent bus layover area before the start of the summer period 2019.

CARRIED

Papakura Local Board Sports Needs Assessment - allocation of funding for projects in 2018/2019

Member Bill McEntte declared a conflict of interest in item 14 – Papakura Local Board Sports Needs Assessment – allocation of funding for projects in 2018/2019, as he has an assocation with the Prince Edward Park, and did not take part in the dicsusion or voting on this item.

Resolution number PPK/2019/67

MOVED by Member K Winn, seconded by Member G Hawkins:

That the Papakura Local Board:

a) approve the following allocation of funds from the 2018/2019 Parks Sport and Recreation work programme line item 720 – Facility Partnerships:

i) $50,000 to complete a master plan for Drury Sports Complex

ii) $38,000 toward the preparation of a master plan for Prince Edward Park.

b) request staff to provide further information on the proposed Opāheke Sports Park needs assessment, feasibility study and business case proposed for the 2019/2020 financial year at a cost of $60,000, and in particular what additional information is required that was not received during the development of the landscape design and the Papakura Sports Needs Assessment.

CARRIED

Papakura Local Board Open Space Network Plan: Key Moves

Resolution number PPK/2019/68

MOVED by Member W McEntee, seconded by Member G Hawkins:

That the Papakura Local Board:

a) approve the following key moves to guide the development of the Papakura Open Space Network Plan:

i) celebrate our natural areas and cultural history

ii) connect our community to open space

iii) improve the quality of our neighbourhood parks

iv) improve our open space resilience and sustainability.

CARRIED

Papakura Local Grants, Round Two and Multi-Board Two 2018/2019 grant applications

Member George Hawkins declared a conflict of interest in item 16, in relation to the grant application LG1914 –233 Papakura Theatre Company Incorporated. He declared he was the patron for the Papakura Theatre Company, and did not take part in the discussion or vote for that application.

Resolution number PPK/2019/69

MOVED by Member W McEntee, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) note that the agenda report figure is incorrect which stated that $11,266 was reallocated to the grants budget by the board in February 2019. The correct amount reallocated by the board was $23,266 (resolution PPK/2019/12).

b) agree to fund, part-fund or decline the following 2018/2019 Papakura Local Grants round two applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
LG1914-201	Auckland Seniors Support and Caring Group Incorporated	Community	Towards the seniors’ programme, venue hire and audio equipment cost.	$5,000	$1,000 - a contribution to venue hire
LG1914-202	Papakura and Districts Historical Society Incorporated	Community	Towards exhibition costs, wall painting, image reproduction, text panels and labels.	$4,700	$3,500
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
LG1914-203	Papakura High School	Arts and culture	Towards costs for the artists in residence, costumes, music expenses, promotions and publicity.	$3,972	$500
LG1914-204	The Rising Foundation Trust	Community	Towards a contribution to wages for the coordinator in schools.	$5,000	$0.00 – wages a low priority
LG1914-206	Boot It Papakura	Sport and recreation	Towards training equipment, boxing mitts, shields, powerbands, kettle bell and Facebook advertising.	$2,976	$0.00 –incomplete application
LG1914-208	Auckland Secondary Schools Heads Association	Sport and recreation	Towards venue hire costs for high school sport events to be held at Bruce Pulman Park.	$18,280	$0.00 - lower priority - central government to fund.
LG1914-209	Papakura Business Association	Arts and culture	Towards co-ordination and production costs for the Matariki flags for the Papakura mainstreet.	$4,949	$2,500
LG1914-210	The Congregational Christian Church of Samoa in New Zealand Takanini Trust Board	Community	Towards consultancy and feasibility study fees for the building of a community hall in Takanini.	$5,000	$2,500 – funds to be used for a feasibility study only
LG1914-211	Karaka Lakes Christmas Lights	Events	Towards traffic management costs for the Christmas lights event.	$5,000	$0.00 – oversubscribed
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
LG1914-212	Auckland Basketball Services Limited	Sport and recreation	Towards coaching costs for the junior basketball teams.	$5,000	$0.00 - oversubscribed
LG1914-213	South Auckland Performing Arts Competition Society Incorporated (SAPACS)	Arts and culture	Towards venue hire of the Hawkins Theatre in Papakura for the SAPACS performing arts festival 2019.	$11,116	$1,500
LG1914-214	Kids Safe with Dogs	Community	Towards administration costs for the Kids Safe with Dogs programme; including printing, instructor fees and administration costs.	$4,887	$0.00
LG1914-215	Well Women Franklin	Community	Towards venue hire and a mobile phone plan for peer support meetings.	$2,225	$1,200
LG1914-216	Bruce Pulman Park Trust	Sport and recreation	Towards design and installation of Bruce Pulman Park signage and community noticeboards.	$6,387	$0.00 – insufficient information supplied
LG1914-218	Gateway Community Trust	Community	Towards fitness equipment, advertising promotion, marketing flags and venue hire for the fitness programmes.	$5,000	$0.00 - oversubscribed -duplication of services and other services are free in the local board area.
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
LG1914-220	Te Kohanga reo o Pukeroihi	Events	Towards venue hire and facilitator costs for the Matariki te Tipua programme.	$5,000	$0.00 – incomplete application
LG1914-223	Rosehill College	Events	Towards costs for the Rosehill College 50th Anniversary celebration, including carpet tiles and portaloos.	$7,863	$0.00 – overdue accountability report
LG1914-225	Life Education Trust Counties Manukau	Community	Towards programme costs, wages, administration, school printing and transport for the Life Education programme in Papakura.	$6,137	$2,000
LG1914-226	Action Education Incorporated	Arts and culture, Community	Towards the facilitator fees to deliver 12 "Spoken Word Poetry" workshops at schools in the local board area.	$2,880	$0.00 - low priority - no evidence of need in local board.
LG1914-228	South Auckland Choral Society	Arts and culture	Towards the cost for the Haydn and Hummel choral music performance, including director, soloist, accompanist and organist fees, venue hire and administration.	$4,000	$1,500
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
LG1914-229	Papakura Marae Society Incorporated	Community	Towards supplies and equipment hire for the Christmas at the Pa event, at the Papakura Marae.	$5,000	$2,500
LG1914-230	New Foundations Trust	Community	Towards mentoring cost and administration cost of the “Bridge” youth mentoring programme.	$3,910	$0.00 - oversubscribed -duplication of services.
LG1914-231	Youthline Auckland Charitable Trust	Community	Towards a contribution for training of the helpline volunteer counsellors.	$2,884	$0.00 - overdue accountabilities
LG1914-232	Tread Lightly Charitable Trust	Environment	Towards costs for the tread lightly caravan programme in Strathallan school, including contractor costs.	$1,726	$0.00 – low priority
LG1914-233	Papakura Theatre Company Incorporated	Arts and culture	Towards the license cost to perform “Legally Blonde”	$4,500	$2,000
LG1914-235	Asthma New Zealand Incorporated	Community	Towards a contribution to the salary for the Asthma nurse educators.	$5,000	$1,000
LG1914-238	Papakura Potters Club Incorporated	Arts and culture	Towards building maintenance for the “Old Central School Room,” the venue for the potters club	$1,600	$500 – need to look for alternative funding as previously indicated
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
LG1914-239	Papakura Marae Maori Wardens	Community	Towards the purchase of a van.	$15,000	$5,000
LG1914-240	No.4 (Ardmore) Squadron Air Training Corps	Community	Towards camping equipment for the cadets training camp.	$5,000	$2,500 for equipment only
LG1914-241	Te Whangai Trust	Community	Towards the employment skills programme costs, including materials, food, transport and mentoring costs.	$5,000	$0.00 - outside of the local board area.
Total				$164,992	$29,700

b) agree to fund, part-fund or decline the following 2018/2019 Multi-Board Local Grant Round Two applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
MB1819-209	Age Concern Counties Manukau Incorporated	Community	Towards the cost for counselling services, including wages, travel supervision and overheads.	$6,450	$0.00 - outside of the local board area
MB1819-211	New Zealand Kiribati National Council	Arts and culture	Towards event costs for the Kiribati stick dance performance, including venue hire, kaumatua and pastor donations, petrol vouchers, contractors, catering, public address system trophies, and project manager.	$1,000	$0.00 – incomplete application
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
MB1819-220	Project Litefoot Trust	Environment	Towards a contribution to costs of the project, including salaries, materials installed at the club, administration, travel and promotion.	$1,623	$0.00 – lower priority
MB1819-221	LifeKidz Trust	Community	Towards the purchase of play equipment and the cost of youth worker wages.	$1,750	$1,000
MB1819-227	Mobility Assistance Dogs Trust	Community	Towards salary and veterinary costs for the “Puppies in Prison Programme” at the Auckland Women's Corrections Facility.	$4,000	$0.00 – central government funded
MB1819-233	Environmental Education for Resource Sustainability Trust Paper4trees	Environment	Towards the purchase and delivery of native trees and the replacement of classroom recycling bins in schools and preschools participating in the Paper4trees programme across Auckland.	$4,694	$0.00 – lower priority
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
MB1819-244	Woman Care Trust	Events	Towards event costs for the “Woman Care Trust Ladies Cultural Night 2019” including venue hire, stage, sound, lighting, projector, disc jockey, video promotions, security, printing, decorations and crowd control barriers.	$3,000	$0.00 - lower priority- no evidence of community inclusiveness.
MB1819-247	Counties Manukau Sports Foundation	Sport and recreation	Towards the junior sport awards event and the “Balance-bike and Scooter” programme costs, including coaches, venue and bin hire, advertising, prizes, photography, public address system, gazebo	$13,000	$0.00 - oversubscribed
MB1819-256	Auckland Kids Achievement Trust	Community	Towards a contribution to wages of the Stars co-ordinators in schools.	$5,000	$0.00 - oversubscribed
MB1819-257	The Kids for Kids Charitable Trust	Events	Towards venue hire and production costs for the ”Kids for Kids” concert in south Auckland.	$1,594	$0.00 - outside the local board area
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
MB1819-260	Children's Autism Foundation	Community	Towards the contractor cost to extend the outreach service delivery in south and west Auckland.	$2,400	$0.00 – central government funded
MB1819-267	Manukau Orchestral Society Incorporated	Arts and culture	Towards venue hire and multi-media costs for the “Winter Dreams” programme of Manukau Orchestral Society.	$1,145	$1,145
MB1819-269	New Zealand Council of Victim Support Groups Incorporated.	Community	Towards the cost of recruitment, training, expenses and supervision of the volunteer support workers	$2,000	$0.00 - Oversubscribed and encouraging central government funded
Total				$47,656	$2,145

CARRIED

Cross Street Reserve play space concept plan

Resolution number PPK/2019/70

MOVED by Deputy Chairperson F Auva'a, seconded by Member MV Turner:

That the Papakura Local Board:

a) adopt the Cross Street Reserve play space concept plan and approve delivery of the play space in the 2019/2020 financial year.

CARRIED

Business Improvement District Programme Compliance Report to Papakura Local Board for FY 2018-2018

Resolution number PPK/2019/71

MOVED by Member MV Turner, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) recommends to the Governing Body to strike the targeted rate for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District (BID) programme:

· $250,000 for the Papakura Business Association.

CARRIED

Remuneration Authority - policy on child care allowances

Resolution number PPK/2019/72

MOVED by Member G Hawkins, seconded by Member W McEntee:

That the Papakura Local Board:

a) receive the draft submission on the Remuneration Authority’s proposed policy on childcare allowances.

CARRIED

Panuku Development Auckland Local Board Six Monthly Update from 1 October 2018 to 31 March 2019

Resolution number PPK/2019/73

MOVED by Member G Hawkins, seconded by Member W McEntee:

That the Papakura Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 October 2018 to 31 March 2019.

CARRIED

Auckland Council’s Quarterly Performance Report: Papakura Local Board for quarter three 2018/2019

Resolution number PPK/2019/74

MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn:

That the Papakura Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019.

b) reallocate the $15,000 budget from the 2018/2019 work programme line item #2727 - Takanini Business Association pre-BID establishment project (locally driven initiatives (ATEED)) and $6,500 from the work programme line item #158 Event Partnership Fund – Papakura (Movies in the Park) (local events fund)) to:

i) $5,000 for local board engagement supplies; and

ii) $16,500 to 2018/2019 work programme line item #334 – Community Grants (PPK) – Local Community Grants.

c) approve $29,250 to be allocated to the Papakura Business Association from line item #781 – Community Led Placemaking as a one off payment, towards a part-time paid role for monitoring of the town centre CCTV system.

CARRIED

Papakura Local Board feedback on the proposed Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Places Bylaw

Resolution number PPK/2019/75

MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) delegate authority to the chairperson and deputy chairperson to draft the Papakura Local Board feedback on the proposed Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Places Bylaw.

CARRIED

Papakura Local Board feedback on the draft Drury - Opāheke Structure Plan 2019

Resolution number PPK/2019/76

MOVED by Member W McEntee, seconded by Member MV Turner:

That the Papakura Local Board:

a) adopt the Papakura Local Board feedback on the draft Drury – Opāheke Structure Plan 2019.

CARRIED

For Information: Reports referred to the Papakura Local Board

Resolution number PPK/2019/77

MOVED by Member K Winn, seconded by Member MV Turner:

That the Papakura Local Board:

a) receive the information from the following Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

Report Title

Item no.

Meeting Date

Governing Body Committee

or Forum or Local Board

Feedback on the Notice of Motion - Auckland Transport

17 April 2019

Kaipātiki Local Board Community Forum

Notice of Motion - Easte - Level Crossings

1 May 2019

Albert-Eden Local Board

CARRIED

Papakura Local Board Achievements Register 2016-2019 Political Term

Resolution number PPK/2019/78

MOVED by Deputy Chairperson F Auva'a, seconded by Member G Hawkins:

That the Papakura Local Board:

a) request the following new achievements be added to the Papakura Local Board Achievements Register for the 2016 - 2019 political term:

Date	Achievement
15 April 2019	Judging of the Matariki flag design
15 April 2019	Chair’s meeting with the Mayor
17 April 2019	Attended the Pahurehure Inlet Protection Society meeting
18 April 2019	Attended the Smiths Ave easter egg bonanza event
23 April 2019	Attended the Papakura Business Association monthly meeting
25 April 2019	Supported and attended the Papakura Anzac Day Commemoration Services
30 April 2019	Attended the Papakura Business Association monthly meeting
30 April 2019	Attended the Takanini Business Association networking event
1 May 2019	Attended the Papakura Business Association First Wednesday business breakfast function
1 May 2019	Attended the Papakura Community Network meeting
3 May 2019	Attended a meeting with Takanini Residents Action Group , the Papakura and Manurewa Councillor and Auckland Transport
3 May 2019	Attended the annual road safety charitable launch
4 May 2019	Supported and attended the Papakura Street Fest
4 May 2019	Attended the Papakura Netball Centre Annual Opening Day
5 May 2019	Supported and attended the Youngs Reserve BBQ and ribbon cutting event
8 May 2019	Attended the Papakura Commercial Project Group meeting
8 May 2019	Attended the Takanini Residents Action Group meeting
14 May 2019	Supported and attended the Key messages presentation
14 May 2019	Attended the Conifer Grove Residents meeting
15 May 2019	Attended the Takanini Residents Action Group meeting
15 May 2019	Attended the Pahurehure Inlet Protection Society meeting

CARRIED

Papakura Local Board Governance Forward Work Calendar - May 2019

Resolution number PPK/2019/79

MOVED by Member W McEntee, seconded by Member G Hawkins:

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 13 May 2019.

CARRIED

Papakura Local Board Workshop Records

Resolution number PPK/2019/80

MOVED by Deputy Chairperson F Auva'a, seconded by Chairperson B Catchpole:

That the Papakura Local Board:

a) note the Papakura Local Board Workshop Records held on:

i) 10 April 2019

ii) 17 April 2019

iii) 1 May 2019.

CARRIED

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.01 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon. George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

Councillor	Sir John Walker, KNZM, CBE
Councillor	Daniel Newman, JP