Rodney Local Board Parks and Recreation Committee

OPEN MINUTES

Minutes of a meeting of the Rodney Local Board Parks and Recreation Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Rd, Orewa on Thursday 16 May 2019 at 3.30pm.

present

Chairperson	Brent Bailey
Deputy Chairperson	Allison Roe, MBE
Members	Tessa Berger
	Cameron Brewer
	Beth Houlbrooke
	Louise Johnston
	Phelan Pirrie
	Colin Smith
	Brenda Steele

ALSO PRESENT

Councillor

Greg Sayers

Rodney Local Board Parks and Recreation Committee 16 May 2019

1          Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2          Apologies

            There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number RODPC/2019/10

MOVED by Member P Pirrie, seconded by Member T Berger:

That the Rodney Local Board Parks and Recreation Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday 21 March 2019, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11	Variation of the community lease to Warkworth Bridge Club Incorporated to waive annual subsidised operational maintenance fee
	Ms Karen Walby – Community Lease Specialist was in attendance for this item.
	Resolution number RODPC/2019/11 MOVED by Member B Houlbrooke, seconded by Deputy Chairperson A Roe: That the Rodney Local Board Parks and Recreation Committee: a)      approve a variation to the community lease agreement to Warkworth Bridge Club Incorporated for the former Warkworth Library building at 2 Anwick Street, Warkworth dated 5 September 2017 to: i)      waive the annual subsidised operational maintenance fee in the amount of             $500.00 plus GST for the full term of the lease including any rights of                   renewal ii)     record that Warkworth Bridge Club Incorporated will be responsible for             maintaining the (non-structural) elements of the works it undertook to the             building in 2018 as detailed in the landlord consent granted 21 November             2017. CARRIED

12	Grant of a new community lease to Omaha Tennis Club Incorporated for land at 15 North West Anchorage, Omaha
	Ms Karen Walby – Community Lease Specialist was in attendance for this item.
	Resolution number RODPC/2019/12 MOVED by Member B Houlbrooke, seconded by Deputy Chairperson A Roe: That the Rodney Local Board Parks and Recreation Committee: a)      grant Omaha Tennis Club Incorporated a new community lease issued under; the Reserves Act 1977 for a portion of Section 1 SO 524772 and the Local Government Act 2002 for a portion of Lot 680 DP 142129 comprising a total lease area of 1819m² more or less at 15 North West Anchorage, Omaha (Attachment A to the agenda report) subject to the following terms and conditions: i)          term – 10 years commencing 1 June 2019 with one 10 year right of renewal ii)         rent - $1.00 plus GST per annum if demanded iii)        the approved Omaha Tennis Club Incorporated Community Outcomes Plan will be attached to the new lease document iv)        all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 b)      approve the Omaha Tennis Club Incorporated Community Outcomes Plan (Attachment B to the agenda report) c)      note that council staff will engage with Ngāti Manuhiri at lease renewal to provide it with an opportunity to review. CARRIED

13	New community lease to Omaha Beach Community Incorporated with provision for a management agreement to Omaha Beach Golf Club Incorporated for the council-owned community building at 15 North West Anchorage, Omaha
	Ms Karen Walby – Community Lease Specialist was in attendance for this item.
	Resolution number RODPC/2019/13 MOVED by Member B Houlbrooke, seconded by Deputy Chairperson A Roe: That the Rodney Local Board Parks and Recreation Committee: a)        grant Omaha Beach Community Incorporated a new community lease for the council-owned community building, associated water tanks and connections on 905.8m² more or less of land legally described as Lot 680 DP 142129 at 15 North West Anchorage, Omaha (Attachment A to the agenda report) subject to the following terms and conditions: i)    term – 10 years commencing from 1 June 2019 with two 10 year rights of renewal ii)   provision for a management agreement with the Omaha Beach Golf Club Incorporated relating to the golf club’s occupation and use of areas within the community building (terms and conditions of same to be mutually agreed by both parties) iii)  permitted use – recreation and community centre, golf clubhouse and ancillary uses iv)  rent - $1.00 plus GST per annum if demanded v)   annual subsidised maintenance fee - $1,000.00 plus GST per annum vi)  maintenance requirements and separate maintenance account in accordance with existing lease agreement (Attachment B to the agenda report) vii) the Omaha Beach Community Incorporated Community Outcomes Plan will be attached as a schedule to the lease agreement b)        approve the Omaha Beach Community Incorporated Community Outcomes Plan (Attachment C to the agenda report) c)        note that council staff will engage with Ngāti Manuhiri at lease renewals to provide it with an opportunity to review. CARRIED

14	New community lease and non-exclusive licence to occupy to Omaha Beach Golf Club Incorporated for land at Omaha
	Ms Karen Walby – Community Lease Specialist was in attendance for this item.
	Resolution number RODPC/2019/14 MOVED by Deputy Chairperson A Roe, seconded by Member B Houlbrooke: That the Rodney Local Board Parks and Recreation Committee: a)      grant Omaha Beach Golf Club Incorporated a new community lease issued under; the Reserves Act 1977 for a portion of Section 1 SO 524772 and the Local Government Act 2002 for Lot 906 DP 206443 at Mangatawhiri Road, Lot 1 DP 167651 at Omaha Drive, and portions of Lot 680 DP 142129 and Lot 1 DP 166169 at North West Anchorage, Omaha comprising a total lease area of 491,447m² more or less (Attachment A to the agenda report) subject to the following terms and conditions: i)     term – 10 years commencing 1 June 2019 with two 10 year rights of renewal ii)    rent - $1.00 plus GST per annum if demanded iii)   the approved Omaha Beach Golf Club Incorporated Community Outcomes Plan will be attached to the new lease document iv)   water permit, solar engine irrigation system (SEIS) irrigation and stormwater disposal conditions in the current community lease agreement will be included in the new lease agreement v)    all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 b)      grant Omaha Beach Golf Club Incorporated a new community non-exclusive licence to occupy issued under the Reserves Act 1977 for Lot 1 DP147396 at 31 Omaha Drive, Omaha (Attachment B to the agenda report) subject to the following terms and conditions: i)     term – 10 years commencing 1 June 2019 with two 10 year rights of renewal ii)    rent - $1.00 plus GST per annum if demanded iii)   all other terms will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 c)      approve the Omaha Beach Golf Club Incorporated Community Outcomes Plan (Attachment C to the agenda report) d)      approve the contemporaneous surrender of the existing lease agreement dated 10 January 2003 and subsequent renewal dated 19 February 2008 between the former Rodney District Council and Omaha Beach Golf Club Incorporated, effective on 31 May 2019 e)      note that council staff will engage with Ngāti Manuhiri at lease and non-exclusive licence to occupy renewals to provide it with an opportunity to review. CARRIED

15	Kaukapakapa Hall and Library Reserve – Community-Led Small Build Project Funding Shortfall
	Ms Catherine Bannister – Project Manager was in attendance for this item.
	Resolution number RODPC/2019/15 MOVED by Member P Pirrie, seconded by Deputy Chairperson A Roe: That the Rodney Local Board: a)      approve the allocation of $48,043 of Locally Driven Initiative capital expenditure to the Kaukapakapa play space community-led small build project for the procurement of goods and materials, including fixed play equipment, cushionfall, and timber edging for the play space b)      note that this allocation will come from the community-led small build Locally Driven Initiative capital expenditure budget, and be administered by Community Facilities – Project Delivery, on behalf of the community group. CARRIED

16	Deputations and public forum update
	Resolution number RODPC/2019/16 MOVED by Member T Berger, seconded by Member B Houlbrooke: That the Rodney Local Board Parks and Recreation Committee: a)      note the deputation and public forum update for March 2019. CARRIED

17	Rodney Local Board Parks and Recreation Committee workshop records
	Resolution number RODPC/2019/17 MOVED by Member T Berger, seconded by Member B Houlbrooke: That the Rodney Local Board Parks and Recreation Committee: a)      note the workshop records for 11 April and 9 May 2019. CARRIED

18        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.10 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board Parks and Recreation Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................