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Strategic Procurement Committee
01 May 2019
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Update on procurement of refuse collection
contracts
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Resolution
number STR/2019/34
MOVED by Cr A Filipaina, seconded by Cr C Casey:
That the Strategic
Procurement Committee:
a) note
the information contained in this report, on procurement of refuse collection
services, enables transparency on the topic due for discussion in the public
excluded part of the meeting.
b) note
that the confidential report contains information that could prejudice
council's position in negotiations with suppliers.
CARRIED
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9
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Update on the Daldy Street outfall extension
project
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Resolution
number STR/2019/35
MOVED by Deputy Chairperson R Clow, seconded by Cr L
Cooper:
That the Strategic
Procurement Committee:
a) note
the information contained in this report, on the Daldy Street outfall
extension project, enables transparency on the topic due for discussion in
the public excluded part of the meeting.
b) note
that the confidential report contains information that could prejudice
council's position in negotiations with suppliers.
CARRIED
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10
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Multi-cloud procurement update
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Resolution
number STR/2019/36
MOVED by Cr L Cooper, seconded by Deputy Chairperson R
Clow:
That the Strategic
Procurement Committee:
a) note
the information contained in this report, on the multi-cloud programme, enables
transparency on the topic due for discussion in the public excluded part of
the meeting.
b) note
that the confidential report contains information that could prejudice the
council's position in negotiations with suppliers.
CARRIED
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12 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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13 Procedural
motion to exclude the public
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Resolution
number STR/2019/38
MOVED by Deputy Chairperson R Clow, seconded
by Cr C Casey:
That the
Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 CONFIDENTIAL:
Extension to refuse collection contracts
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(i) - The withholding of the information is
necessary to enable the local authority to carry on, without prejudice or
disadvantage, negotiations (including commercial and industrial
negotiations).
In particular, the report contains commercially sensitive
information that could prejudice council's position in negotiations with
waste suppliers.
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C2 CONFIDENTIAL:
Final supplier recommendations for Daldy Street stormwater project
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(i) - The withholding of the information is
necessary to enable the local authority to carry on, without prejudice or
disadvantage, negotiations (including commercial and industrial
negotiations).
In particular, the report contains commercially sensitive
information that might impact on council's position in negotiations with
suppliers.
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C3 CONFIDENTIAL:
Multi-cloud procurement - back-up software and server hardware supplier
recommendation report
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of the information is
necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information.
s7(2)(h) - The withholding of the information is
necessary to enable the local authority to carry out, without prejudice or
disadvantage, commercial activities.
s7(2)(i) - The withholding of the information is
necessary to enable the local authority to carry on, without prejudice or
disadvantage, negotiations (including commercial and industrial
negotiations).
In particular, the report contains information that could
prejudice council's position in negotiations with suppliers.
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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9.45am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
10.52am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
10.52am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
