Agenda of Waiheke Local Board

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 18 April 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Onetangi beach structures - Simon Kember

Whakarāpopototanga matua

Executive summary

1. Simon Kember of the Onetangi Beach Residents Association will be in attendance to present to the board on the Onetangi beach Structures.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Simon Kember for his attendance and presentation.

9.2 Protection of mature trees - Colin Beardon

Whakarāpopototanga matua

Executive summary

1. Colin Beardon will be in attendance to address the board on the practical measures for the greater protection of mature trees on the Island.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Colin Beardon for his attendance and presentation.

9.3 Waiheke Health Trust grant application - Julie Cairns and Rozanne Gold

Whakarāpopototanga matua

Executive summary

1. Julie Cairns and Rozanne Gold from the Waiheke Health Trust will be in attendance to speak to the board about their grant application.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Julie Cairns and Rozanne Gold for their attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waiheke Local Board

23 May 2019

Waiheke Local Grants Round Two 2018/2019 grant allocations

File No.: CP2019/06907

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Waiheke Local Board Local Grant Round Two 2018/2019, including multi-board applications.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Waiheke Local Board Local Grant Round Two 2018/2019 (refer to Attachment B), including multi-board applications (Attachment C).

3. The Waiheke Local Board adopted the Waiheke Local Board Grants Programme 2018/2019 on 26 April 2018 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Waiheke Local Board has set a total community grants budget of $50,000.00 for the 2018/2019 financial year. A total of $39,435.88 has been allocated in previous grant rounds. Furthermore, a refund from “Waiheke Youth Music Trust” (QR1918-114) totalling $2,000 was returned to the 2018/2019 grants budget, as the grant was not uplifted. In addition, there is a further $20,244.50 underspend from the Waiheke Ecological Restoration Grant, that has been reallocated to the Community Grants budget (WHK/2018/248).

5. This leaves a total of $30,808.62 to be allocated to one local grant round and one quick response grant round. Sixteen applications were received for Waiheke Local Board Local Grant Round Two 2018/2019, requesting a total of $89,531.00, and one multi-board application requesting a total of $323.20.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) agree to fund, part-fund or decline each application in Waiheke Local Grant Round Two 2018/2019, listed in table one below.

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
LG1918-201	Waiheke Community Art Gallery	Towards costs for the “Matariki Exhibition 2019” including advertising, installation, curatorial fee and artists support.	$5,000.00	Eligible
LG1918-213	The Catherine Mitchell Arts Centre Incorporated	Towards acoustic insulation for the Catherine Mitchell Arts Centre including materials, freight and installation costs.	$2,700.00	Eligible
LG1918-215	Renee Casserly under the umbrella of Community Networks Waiheke Incorporated	Towards marketing, materials and venue hire costs for the "Fun Palaces" event in October 2019.	$1,998.00	Eligible
LG1918-202	Waiheke Hope Centre	Towards supplies for the community soup kitchen from June 2019 to May 2020.	$4,000.00	Eligible
LG1918-203	Renew Rehabilitation Charitable Trust	Towards advertising, intellectual property, fees, venue hire and administration costs to deliver mindful and parenting courses.	$7,010.00	Eligible
LG1918-205	Living Without Violence (Waiheke Network) Incorporated	Towards the purchase and setup cost of “Exess” platform software for the group.	$2,000.00	Eligible
LG1918-209	The Raukatauri Music Therapy Trust	Towards the delivery of music therapy sessions at Waiheke schools including therapist and travel costs.	$8,087.00	Eligible
LG1918-210	First Waiheke Sea Scouts	Towards the purchase of a rescue boat.	$10,000.00	Eligible
LG1918-217	The Waiheke Resources Trust	Towards the set-up of a community fridge including purchase, installation, transport, stationary and cleaning costs.	$4,500.00	Eligible
LG1918-220	Citizens Advice Bureau Auckland City Incorporated	Towards the purchase and installation of new computers for the Waiheke branch of the Citizens Advice Bureau.	$5,306.00	Eligible
LG1918-204	Ross Hawkins	Towards planting costs on Rakino Island from June to August 2019.	$5,000.00	Eligible
LG1918-212	Parents and Friends of Te Huruhi School	Towards the "Garden to Table" project including salaries and supplies for the garden and kitchen.	$9,000.00	Eligible
LG1918-219	Catherine Boyes	Towards planting on Rakino Island including contractor, transport and plant costs from June to September 2019.	$3,550.00	Eligible
LG1918-211	Ko Tahi Aroha under the umbrella of Waiheke Primary School	Towards the purchase of a marquee shelter for the Matariki 2019 event.	$4,000.00	Eligible
LG1918-207	Waiheke Golf Club Incorporated	Towards the delivery of golf holiday programmes including coaching, staff, equipment hire and printing material.	$7,380.00	Eligible
LG1918-216	Waiheke Community Pool Incorporated	Towards the purchase and installation of a shade cover at Te Huruhi community pool including ground and concrete preparation.	$10,000.00	Eligible
Total			$89,531.00

b) agree to fund, part-fund or decline each application in round two of the 2018/2019 Waiheke Multi-board applications, listed in the following table:

MB1819-233	Environmental Education for Resource Sustainability Trust	Towards the purchase and delivery of 7,433 native trees and to replace 825 classroom recycling bins in schools and preschools participating in the Paper4trees programme across Auckland.	$323.20	Eligible
Total			$323.20

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements.

8. The Waiheke Local Board adopted the Waiheke Local Board Grants Programme 2018/2019 on 26 April 2018 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10. Sixteen applications were received for Waiheke Local Board Local Grant Round Two 2018/2019, requesting a total of $89,531.00, and one multi-board application requesting a total of $323.20.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice.

13. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that Section 48 of the Community Grants Policy states:
‘We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

16. A summary of each application received through Waiheke Local Grant, Round Two 2018/2019 is provided (refer to Attachment B), including multi-board applications (Attachment C).

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. Six organisations applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

18. The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

19. The Waiheke Local Board has set a total community grants budget of $50,000.00 for the 2018/2019 financial year. A total of $39,435.88 has been allocated in previous grant rounds. Furthermore, a refund from “Waiheke Youth Music Trust” (QR1918-114) totalling $2,000 was returned to the 2018/2019 grants budget, due to the event not being delivered.

20. The Waiheke Local Board has set a total community grants budget of $50,000.00 for the 2018/2019 financial year. A total of $39,435.88 has been allocated in previous grant rounds. Furthermore, a refund from “Waiheke Youth Music Trust” (QR1918-114) totalling $2,000 was returned to the 2018/2019 grants budget, as the grant was not uplifted. In addition, there is a further $20,244.50 underspend from the Waiheke Ecological Restoration Grant, that has been reallocated to the Community Grants budget (WHK/2018/248).

21. This leaves a total of $30,808.62 to be allocated to one local grant round and one quick response grant round.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round

Ngā koringa ā-muri

Next steps

23. Following the Waiheke Local Board allocating funding for local grant round one, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board Grants Programme 2018/2019.	17
b ⇩	Waiheke Local Grants Round Two 2018/2019 grant applications	21
c ⇩	Waiheke Multi-board Grants Round Two 2018/2019 grant applications	77

Ngā kaihaina

Signatories

Author

Agus Castro Pons - Grants Advisor

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

23 May 2019

Auckland Transport Waiheke Local Board update May 2019

File No.: CP2019/06988

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Waiheke Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. The report focuses a number of current issues:

· An update on the renewals project at Kennedy Point and mitigation measures being put in place to ensure the smooth operation of the ferry terminal

· Downtown ferry basin redevelopment update

· Update on progress to purchase the Te Werowero sculpture and site it permanently at Matiatia.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) receive the Auckland Transport Waiheke Local Board update May 2019.

b) agree on siting the Te Werowero sculpture in the location marked on the tabled document ‘Location for Te Werowero sculpture’.

Horopaki

Context

3. This report addresses transport related matters on Waiheke and includes information on the status of the LBTCF.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

6. A summary of the LBTCF is contained in the below.

Waiheke Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$1,214,794
Amount committed to date on projects approved for design and/or construction	$153,274
Remaining Budget left	$1,061,520

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Speed bylaw

7. The analysis team is currently analysing the 11,726 submissions received during the Speed Limits Bylaw 2019 consultation. They are preparing a public feedback report which the road safety programme team will use to analyse the data, investigate the points raised in the feedback process, and make final project recommendations. The Auckland Transport Board will be presented with the public feedback report and the project team’s final recommendations and will make final decisions on the implementation of the bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Te Werewero sculpture

8. The Waiheke Local Board is seeking to purchase the Te Werowero sculpture currently situated at the Matiatia Ferry Terminal. (See Attachment A) To this end a ‘Give a Little’ page has been set up by a local arts benefactor and currently has raised about $8000 towards the purchase price. Auckland Transport has agreed to assist with the purchase out of the capital funds it has for building and fitting out transport facilities.

9. Auckland Transport is currently looking to approve a potential site in front of the Matiatia Ferry Terminal.

Waiheke New Network

10. The launch of the new bus network for Waiheke is scheduled for Sunday 13 October.

11. Route ‘C’ from Kennedy Point to Matiatia is still not part of this initial launch (because of the works at Kennedy Point) but should be able to be implemented much earlier than previously signaled.

Planned Renewal Works at Matiatia

12. Upgrade work on the old wharf at Matiatia is getting closer to being complete. The work being undertaken focuses on the following elements:

· Refurbishment of wharf abutment, fuel pontoon, gangway, pile guides, fenders, bracing, bearers and decking.

· There have been some delays due to local geology and the need for a revised abutment design. However, project is now 75 per cent complete and targeting completion by the end of June.

· The recreational pontoon was returned to public use in time for the Easter break.

13. The public toilets at Matiatia are being upgraded and additional capacity being added. Consent for the works was approved in early May, with physical works scheduled to be undertaken from July 2019, subject to budget confirmation.

Planned Renewal Works at Kennedy Point

14. Upgrade work at Kennedy Point is progressing well but carrying out heavy engineering work in a confined space that also houses an operational ferry terminal, necessitates some changes in the way things operate. These changes have caused some confusion about what is required and, the need to ensure everyone knows how things need to operate. It has also identified some minor changes necessary to ensure the terminal operates satisfactorily.

15. Disability drop-off area

· This area will get construction signage (non-regulatory), identifying it as a disability pick-up/drop-off area – (This area will remain coned off and the cones will be cleared by AT’s traffic management operator when required).

· AT has arranged traffic management operator coverage for the full time of ferry operations, not just when work on the wharf is being carried out.

16. Car park

· Install signage explaining the way things need to operate – for example: ‘All public drop-off or pick-up in car park, not down at wharf, except for legitimate disabled users’. (However, no waiting or parking can be allowed in disabled spaces).

· Install signage on road preceding the blind corner leading to the car park, warning of pedestrians and requesting people slow down.

· Increase lighting levels in the car park and at the crossing point to the footpath on the opposite side.

· Increase lighting levels on the footpath down to ferry.

17. Material storage

· A question was raised about whether sheet piling material needed to be stored where it currently is but for both safety and construction logistics reasons, this is the best location.

18. SeaLink staff information

· SeaLink have been informed about how operations are supposed to be working, including the disability Pick Up/Drop Off area. We will be repeating the information already supplied to them.

Downtown Ferry Terminal Redevelopment

19. Work continues to refine the design for the redevelopment of the Downtown Ferry Terminal. The official hearing for the resource consent application closed in early April, with an initial decision due in late May.

10 year transport Strategy

20. Auckland Transport has been working with the local board and the transport forum on establishing a prioritised plan of potential projects for Waiheke over the next 10 years. The draft plan has been finalised and is currently going through the approval process prior to public consultation. Public consultation is currently scheduled during July 2019.

Tauākī whakaaweawe Māori

Māori impact statement

21. Interactions with mana whenua is done on a project specific basis. There is no direct impact as a result of this report.

Ngā ritenga ā-pūtea

Financial implications

22. There are no financial implications by receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri

Next steps

24. Auckland Transport will provide another update report to the local board in June 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Te Werowero	85

Ngā kaihaina

Signatories

Author	Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport
Authoriser	Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Waiheke Local Board

23 May 2019

Approval of Memorandum of Understanding between Auckland Transport and Waiheke Local Board

File No.: CP2019/06104

Te take mō te pūrongo

Purpose of the report

1. To approve a Memorandum of Understanding (MoU) between Auckland Transport and the Waiheke Local Board to formalise the working relationship between the parties.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board and Auckland Transport have continued to improve their working relationship as a result of the Governance Framework Review, Waiheke Governance Pilot and Auckland Transport’s culture change processes.

3. This has culminated in agreement between the parties to enter into a formal relationship via a MoU which has been developed over the last few months. The MoU describes the parties’ working relationship and areas they will work together on.

4. Waiheke Local Board approval of this MoU and subsequent signing by the board chair and Auckland Transport Chief Executive will give effect to this agreed working relationship.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve the Memorandum of Understanding with Auckland Transport.

b) delegate authority to the chair to sign the Memorandum of Understanding on behalf of the board along with the Auckland Transport Chief Executive Officer.

c) acknowledge the cooperative and collaborative work that has been undertaken in developing this MoU.

Horopaki

Context

5. At its September 2017 meeting, the Auckland Council Governing Body approved a raft of recommendations resulting from the 2016 Governance Framework Review and subsequent political working party consideration of its findings. Auckland Transport staff participated in the review and working party process.

6. Resolutions j) -s) from that meeting related to the role of Auckland Transport and local boards in place-shaping. The many recommendations focusing on transport matters reflect concerns about the place-shaping role of the local boards in transport decision-making.

7. The recommendations sought to improve Auckland Transport responsiveness to local boards, to improve local board engagement, increase the Local Transport Capital Fund to better enable local boards to achieve transport outcomes, and to review accountability mechanisms.

8. Resolutions t) and u) from the September 2017 meeting established the Waiheke Governance Pilot which has now been running for 18 months. One of the pilot’s key elements has been building a closer and enhanced working relationship between Auckland Transport, the Waiheke Local Board and council staff.

9. The goodwill of the parties, efforts of staff, and the understanding that has come about from Auckland Transport participating in the political working party, have resulted in a much closer working relationship between the parties and improved outcomes being achieved. Examples include the collaboration between the local board and Auckland Transport in the development of a 10 year transport plan for Waiheke and participation in the Waiheke Local Board’s Transport Forum.

10. In late 2018, at the instigation of its chief executive, Auckland Transport’s executive team met with the Waiheke Local Board to discuss how best to formalise and build on these improvements. It was agreed that a formal relationship agreement, via a MoU was a good approach. Since that time Auckland Transport and Waiheke Local Board members and support staff have worked to agree MoU content and a final document has now been agreed.

Tātaritanga me ngā tohutohu

Analysis and advice

11. A copy of the MoU is included at Attachment A. It contains the following sections:

i. Background – describes how and why the parties have developed the MoU

ii. Purpose – formalises the working relationship between the parties, how they will work together and what they aim to achieve

iii. Outcomes – describes the result expected from the MoU

iv. Roles – covers the legislative roles of each party

v. Ways of working – sets out the principles of the relationship and how the parties will work together

vi. Implementation – outlines what the parties agree to work together on

vii. Dispute resolution – outlines processes in the event there is a dispute

viii. Review – how and when to review the MoU

12. The MoU provides a framework by which Auckland Transport and the Waiheke Local Board can interact. It outlines what each party expects of the other, what they will work together on, and a process to manage any issues that arise.

13. The MoU’s “ways of working” section specifically addresses the emphasis the Waiheke Local Board and its community place on the island’s character being maintained. It notes that Waiheke has a particular character and vision for its transport network and that there are benefits in taking a Waiheke specific approach to transport matters. The inclusion of this matter in the MoU is seen as likely to result in significantly different outcomes for the transport network on Waiheke over time.

14. Auckland Transport already has a formal engagement plan with local boards. This contains principles which describe Auckland Transport’s relationship with local boards and how it will give effect to these principles. This two page plan is generic and high level and doesn’t provide detailed arrangements for a board-by-board working relationship with Auckland Transport. The MoU expands on the engagement plan and takes this a few steps further by detailing this specific board relationship and what the parties will work together on.

15. It is anticipated that the review process built into the MoU will enable Auckland Transport to consider whether there is merit in extending the MoU approach to other local boards.

16. The MoU is being approved formally by the Waiheke Local Board as it is intended to be a public document that the Waiheke community can see. This is important given concerns that have and continue to be expressed by the Waiheke community about transport matters on Waiheke. These concerns resulted in both Auckland Council and Auckland Transport receiving low levels of trust and belief in recent surveys.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The MoU is expected to be a key tool that directs and influences the working relationship between Auckland Transport and the Waiheke Local Board. If progressed and delivered on as intended, it should have a significant positive impact on both parties, the look and feel of the Waiheke transport network and the way Waiheke residents see Auckland Transport.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The Waiheke Local Board has partnered with Auckland Transport to develop this MoU and is fully behind its development and implementation.

Tauākī whakaaweawe Māori

Māori impact statement

19. Auckland Transport and the Waiheke Local Board each have existing and developing iwi relationships and these will continue. The MoU may result in conversations which haven’t occurred before which might result in enhanced iwi relationships.

Ngā ritenga ā-pūtea

Financial implications

20. There is no direct financial impact from the MoU.

21. Auckland Transport will be conscious of the resourcing impacts of implementing the MoU. It does not necessarily follow that this will result in increased costs as it is anticipated that better understanding of local needs, with enhanced community participation, will result in better prioritised and directed outcomes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The development of this MoU is just the first step. The key to its success is how well it is given effect to and how the parties work to address any differences as they arise and to manage expectations. The biggest risk would be failure although the goodwill and effort put into developing this MoU suggests this is a very low risk.

23. There may be a perception in the community that the MoU might constrain the local board’s independence. As the local board does not have a decision-making role over transport matters, the opposite is actually true, namely that the local board will have more influence over transport matters. It is noted that the MoU doesn’t change the duties, obligations and responsibilities of either party and recognises that there might be conflict at times and outlines an approach to addressing these conflicts.

Ngā koringa ā-muri

Next steps

24. This report delegates authority to the Waiheke Local Board chair to sign the MoU and this would most likely be done alongside signing by the Auckland Transport Chief Executive.

25. It is anticipated that staff will meet to discuss mechanisms to best deliver on the MoU and the existing Waiheke Transport Forum and proposed Waiheke transport operations manager position are both seen as having a role in this.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Memorandum of Understanding between the Waiheke Local Board and Auckland Transport	91

Ngā kaihaina

Signatories

Author	John Nash - Programme Manager,Waiheke & Gulf Islands
Authoriser	Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

23 May 2019

Onetangi Beach Structure Replacement Options Report

File No.: CP2019/08112

Te take mō te pūrongo

Purpose of the report

1. To provide background to the beach access structures on Onetangi Beach, and advise of proposed options to the Waiheke Local Board on what type of structure can replace the existing dinghy ramp structure at Onetangi Beach.

Whakarāpopototanga matua

Executive summary

2. An asset assessment has been undertaken on all the beach structures along Onetangi Beach by the council’s Asset Advisory team.

3. This asset assessment report raised several issues relating to some of the access structures. Three of the structures have been removed as they were deemed unsafe for pedestrian use.

4. The dinghy ramp at Onetangi Beach, Waiheke Island, raised concern due to visibly failing structural elements. As a result, two further reports were obtained, the first from Auckland Council Coastal Management specialists, the second from an external consulting coastal engineer.

5. Both reports concluded that the dinghy ramp posed a safety risk to users and that it ought to be removed as soon as possible.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve the replacement of the Onetangi Beach dinghy ramp with the preferred option of a set of wooden access stairs, subject to the Environment and Community Services Committee approving the proposed budget allocation of $230,000 from the regional coastal renewals budget.

b) request that officers investigate the modification of the wooden access stairs design to enable kayaks to be carried down the stairs, noting that the cost over and above the proposed budget allocation of $230,000 would need to be met from the local board’s discretionary budgets.

c) request that officers report back to the local board confirming the delivery timeframe for obtaining the required consents, and an expected completion date for the physical works.

Horopaki

Context

6. Following a site visit to Onetangi Beach in September 2018, several structures were considered unsafe to use due to erosion issues, non-compliance or failure of the structure (such as corrosion to the fixings). Three structures were closed off to the public following an inspection by the council’s Asset Advisory team, the council’s Coastal Management team and an independent consultant coastal engineer.

7. An extensive review of the beach structures on Onetangi Beach was undertaken in October 2018. This review inspected each structure, and where required, outlined works to be undertaken to ensure the structures are safe for public use.

8. This review identified three structures whose structural integrity was compromised and required removal immediately. The three structures were:

a) the stairs at the dinghy ramp

b) a ramp opposite 125 The Strand, which was non-compliant due to gradient and the fact that the fastenings for the structure were severely corroded

c) the stairs opposite 55 The Strand which were no longer safe to use due to the erosion around the piles for the structure.

9. Attachment A outlines the structures on Onetangi Beach and shows the structures that have been removed.

10. Erosion to the dune environment on Onetangi Beach is also of concern, several the beach structures have been affected by both erosion from the sea and storms, and also from runoff from the road along the beachfront (The Strand).

11. A dinghy ramp was constructed on Onetangi Beach approximately 60-70 years ago and was originally used by the public to gain access to the beach for dinghies and kayaks.

12. In recent years the dinghy ramp has been used by Sealegs vehicles to access the beach.

13. The dinghy ramp was never built to sustain the weight of Sealegs vehicle use.

14. On viewing the dinghy ramp in September 2018, council staff sought further advice on the structural integrity of the existing dinghy ramp, as staff believed that the ramp was unsafe to use.

15. In October 2018, the dinghy ramp was closed off to the public for use, as it was considered unsafe to use for either Sealegs vehicles, dinghyies or pedestrians.

16. Council staff were requested to seek options for replacing the dinghy ramp which allowed access to the beach for pedestrians, dinghy’s and kayaks. Sealegs can access the beach at either end of The Strand.

17. Through community consultation, two replacement options were offered to residents of the Onetangi Beach Ratepayes Association (OBRA) and the Onetangi Ratepayers Association (ORA) to consider.

18. The majority opted for the stair access structure replacement option over a ramp.

Tātaritanga me ngā tohutohu

Analysis and advice

19. Technical advice from Community Facilities Asset Advisory team identified maintenance works that could be undertaken on a number of the structures to ensure they complied to building standards and were safe to use by the public. These works have been undertaken and were completed in December 2018.

20. Auckland Council Coastal Management team support the option of a set of stairs as they will have lesser impact upon the coastal environment than a ramp option. The ramp, to meet accessible gradient standards, will need to be of a considerable length that will potentially impact upon the coastal environment and pedestrian access across the beach.

21. Technical analysis from Community Services officers aligns with this replacement option.

22. Replacement of the ramp with a new stair access will require a consent process and confirmation of budget in the 2019/2020 work programme to proceed.

23. Restoration of the dunes is also recommended, with the planting of dune grasses to prevent people climbing over the dunes and causing erosion to the dunes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. An option of new stairs to replace the existing ramp has been reviewed by Community Facilities Operations Unit and the Coastal Team from Engineering and Technical Services Unit. This replacement will not impact on any other current or proposed works planned for Onetangi Beach.

25. Community Facilities Operational Unit is also working closely with Community Services and the Council’s Million Tree project, with Waiheke Island being allocated 12,000 dune grasses to be planted at Onetangi Beach and Palm Beach to help protect the sand dunes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The condition and structural integrity of the structures on Onetangi Beach were discussed with the Waiheke Local Board at a workshop in October 2018.

27. The removal of the three closed structures was undertaken in early November 2018, after information was provided to the Waiheke Local Board outlining the reasons for removal.

28. The removal of the existing dinghy ramp was recommended by council staff, due to safety conditions and structural integrity issues of the ramp. It was agreed that access to the ramp would be closed off to prevent further usage by Sealegs craft and pedestrians.

29. The proposed works align with the Waiheke Local Board Plan objective to help our communities to lead active and healthy lifestyles by ensuring access to beaches is fit for purpose.

Tauākī whakaaweawe Māori

Māori impact statement

30. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where aspects of this proposed project is anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

31. The renewal of the dinghy ramp with a replacement access structure is to be funded by the regional coastal renewals capital funding.

32. This is subject to confirmation by the Environment and Community Services Committee of the proposed budget allocation from the coastal renewals budget of $230,000, in financial year 2019/2020.

33. Any additional works to the project outlined above the proposed budget allocation of $230,000 would need to be met from the local board’s discretionary capital budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The dinghy ramp has been used by Sealegs vehicles for which it was not designed and therefore had become structurally unsound.

35. The dinghy ramp access was not considered safe for pedestrian use due to the steep nature of the ramp.

36. Replacement of the dinghy ramp by new beach accessway will allow access to the beach across from the carpark on Sixth Avenue.

37. Planting of dune grasses will help with the protection of the dunes from erosion and people accessing the beach.

38. New beach access stairs have been installed at the barbeque area, these replaced the stairs removed earlier.

Ngā koringa ā-muri

Next steps

39. Complete investigations for options for a new beach accessway to replace the dinghy ramp which has been removed.

40. Confirm budget is available to allow the construction of the beach access structure in the 2019/2020 financial year.

41. Undertake planting on the dunes on Onetangi Beach to help protect the sand dunes and prevent erosion.

42. Continue working with relevant groups such as Community Services, the Coastal Management Team and Auckland Transport to manage and find solutions to the erosion and access issues along The Strand and Onetangi Beach.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Onetangi Beach Structures AERIAL	99
b ⇩	Onetangi Beach Options to Replace Dinghy Ramp	101

Ngā kaihaina

Signatories

Author

Jody Morely - Manager Project Delivery

Authorisers

Rod Sheridan - General Manager Community Facilities

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

23 May 2019

Little Oneroa Reserve Concept Plan

File No.: CP2019/07810

Te take mō te pūrongo

Purpose of the report

1. To seek the Waiheke Local Board’s endorsement of the Little Oneroa Reserve Draft Concept Plan.

Whakarāpopototanga matua

Executive summary

2. In 2014, the Waiheke Local Board approved funding for a draft concept plan for Little Oneroa Reserve via the Small Local Initiative Project (SLIPs) budgets. Outcomes included maximising beachfront open space, renewal of the playground, providing sufficient shade, enable carparking, provide safe access for food vendors, and to protect the ecological values of the reserve.

3. Open days were held at the Little Oneroa Reserve and a draft concept was designed. Feedback by the local board at the time was that more focus on ecological values was required. Concurrently, the local board commenced the Little Oneroa Action Plan to specifically address water quality issues within the lagoon.

4. The concept plan was placed on hold in the meantime.

5. In 2017, three options for the Little Oneroa carpark configuration were presented for discussion with the local board (Attachment A). Option 1 was the local board’s preferred option. However this was not supported by Auckland Transport due to road safety concerns.

6. In August 2018, an alternative parking configuration plan was presented to the local board, which was supported by the local board. This included two options for the playground location (Attachment B).

7. The local board has $180,000 locally driven initiative capital funding budgeted within the 2018-2019 Community Facilities work programme towards implementation of the plan.

8. Should the local board endorse the draft concept plan, there are elements of the plan that could be delivered in stages as funds become available.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) endorse the Little Oneroa Reserve Draft Concept Plan, as shown in Attachment C.

b) seek feedback from the community and mana whenua on the Little Oneroa Reserve Draft Concept Plan.

Horopaki

Context

9. Little Oneroa Reserve is a popular destination for families on Waiheke Island, with a large playground, grassy areas to relax and trees to provide shelter and a barbeque and toilet facilities.

10. A draft concept plan has been developed for the Little Oneroa Reserve which formalises the carpark and updates the playground and play elements in the reserve. There are a number of other works to improve access around the reserve and to protect the shoreline, such as additional planting and the installation of two sand ladders to encourage single point access.

11. The draft concept plan will allow the council to undertake consultation with the community and other interested stakeholders on the proposed concept.

12. Once consultation has been undertaken, the findings will be analysed and presented back to the local board for discussion.

13. The final concept plan for Little Oneroa Reserve will then be formally adopted by the local board for implementation.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The board has currently allocated $180,000 locally driven initiative capital funding budgeted within the 2018-2019 Community Facilities work programme towards implementation of the Little Oneroa draft concept plan.

15. Should the local board endorse the draft concept plan, there are elements of the plan that could be delivered in stages as funds become available, such as:

16. Stage one (Estimated range $250,000-$300,000):

a. renew playground in new configuration to accommodate new carpark layout

b. relocate pizza kiosk and recycling bins under the trees, with bench seating away from parking

c. swings

d. connect a path to stair beach access

e. tube slide down bank for primary to teenage children

f. install stairs for access to slide in new location as a renewal. Install a low timber batten fence with gate with snap latch around slide and stairs entry to ensure children do not run onto the road. Allow for stepping logs connecting slide to stairs

g. sand play and climbing module in existing raised area with sand safety surface. Existing shade sails and swings retained, and timber seating provided on edging

h. undertake weed control on banks and native re-planting

i. two sand ladders and ropes to encourage single point of access to beach (to protect dune vegetation)

j. low coastal planting to discourage access to dune system

k. additional planting east and west of the stream mouth and along the stream bank, to improve habitat and water quality

l. BBQ moved to sunnier area near boat ramp.

17. Stage two (Estimated range $100,000-$120,000):

a. existing path widened to 2.5 metres to allow cyclists and walkers to share. Lighting along shared path in future

b. paved area near toilets rationalised with shared path route prioritised

c. concrete footpaths connecting car park and playground

d. signage consolidated into a plinth sign that provides information about walking options in the area and way-finding to the toilet

e. proposed coastal tree planting

f. new steps to access beach to tie in with retaining wall.

18. Stage three (Estimated range $220,000-$300,000):

a. section of existing carpark retained and reconfigured to maximise parking spaces (29 spaces). Timber wheel stops to prevent vehicle access to park. Resurface when up for renewal

b. mill out asphalt around tree trunks, install timber border and groundcover planting to protect trees and formalise parking

c. section of existing carpark removed and reinstated to grass with shade trees and picnic tables

d. maintain access to private boat shed with reinforced turf grid or gobi-block and connect to existing ramp

e. concrete footpath to create formal boundary between road and car park with entry/exit points flush with road

f. raised concrete table for pedestrian safety.

19. The Little Oneroa Reserve playground renewal is due to commence when the concept plan for the reserve is approved. There may be some elements of the plan that can be commenced in conjunction with the renewal project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Community Services have identified the required service needs for Little Oneroa Reserve, and these have been incorporated within the Little Oneroa Reserve Draft Concept Plan.

21. Community Facilities Operational Management and Maintenance team have given their support for the Little Oneroa Reserve Draft Concept Plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The Little Oneroa Reserve Draft Concept Plan has been discussed with the local board with various options relating to the location of the carpark being provided.

23. The Little Oneroa Reserve Draft Concept Plan has been developed with feedback from the local board, and is now ready to seek feedback from the community and stakeholders.

24. The development of the Little Oneroa Reserve Draft Concept Plan aligns to the following outcomes from the Waiheke Local Board Plan 2017.

a. Outcome one: Inclusive planning and placemaking. This supports the aspiration that the character of Waiheke is protected and enhanced in line with the principles of Essentially Waiheke.

b. Outcome five: Vibrant places for people. Improving the open space network on the island through implementing concept plans for Alison Park, Little Oneroa Reserve and Tāwaipareira Reserve (the skatepark), as funding allows.

Tauākī whakaaweawe Māori

Māori impact statement

25. Engagement with iwi will be undertaken regarding the draft concept plan once this is approved by the local board.

Ngā ritenga ā-pūtea

Financial implications

26. The funding for the Little Oneroa Reserve Draft Concept Plan is funded by the local board’s Locally Driven Initiatives budget.

27. The consultation phase will be funded from within the existing project budget currently allocated, which is $180,000 locally driven initiatives capital funding in the 2018/2019 Community Facilities work programme.

28. Funding for the future works will be a combination of the local board’s capital expenditure funding for existing assets and local driven initiatives budget for new elements in the reserve.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. Delay in the decision-making process will impact upon the commencement of the consultation phase.

30. Funding for the works can be staged over several financial years to allow works to be undertaken as funding allows.

Ngā koringa ā-muri

Next steps

31. Once the Little Oneroa Reserve Draft Concept Plan has been approved to seek feedback from the local community and iwi, the consultation phase will commence.

32. The local board will receive monthly updates on the progress of this project through regular monthly Community Facilities reporting.

33. Feedback to the draft concept plan will be confirmed with the local board and approval will be sought to finalise the concept plan for implementation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Little Oneroa Reserve Draft Concept Plan Options	107
b ⇩	Indicative playground Options A and B	113
c ⇩	Little Oneroa Reserve Draft Concept Plan	115

Ngā kaihaina

Signatories

Author

Rodney Klaassen - Stakeholder Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

23 May 2019

Tawaipareira Skatepark Open Day 2019

File No.: CP2019/07667

Te take mō te pūrongo

Purpose of the report

1. To approve a grant of $2,500 to Community Networks Waiheke for an open day and skate competition at Tāwaipareira Reserve to support placemaking and community engagement.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board has $10,000 remaining in its 2018/2019 Parks, Sport and Recreation (PSR) work programme for ‘Walking and cycling promotion.’

3. The skatepark at Tāwaipareira Reserve is due to be renewed in 2019/2020.

4. The skatepark renewal project provides an opportunity to engage with skatepark users and collaborate with the local community to create a place that meets the needs of park users and promotes a sense of connection, safety and wellbeing.

5. The main users of the skatepark are youth and children, who are less likely to participate in traditional council methods of community engagement.

6. Members of Waiheke’s skating community have proposed a youth-led open day and skate competition on Saturday, 6 July, as a creative way to support community engagement and facilitate youth involvement in placemaking.

7. Staff will support the event with community engagement and placemaking activities to enable youth and the wider community to contribute towards the design phase of the skatepark renewal project and any future improvements in the reserve.

8. It is recommended that the local board approve a grant of $2,500 to Community Networks Waiheke (CNW) for an open day and skate competition at Tāwaipareira Reserve to support placemaking and community engagement.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) approve a grant of $2,500 to Community Networks Waiheke from the 2018/2019 Locally Driven Initiatives (LDI) ‘walking and cycling promotion’ opex budget for an open day and skate competition at Tāwaipareira Reserve to support placemaking and community engagement.

Horopaki

Context

9. The Waiheke Local Board has $10,000 remaining in its 2018/2019 PSR work programme (line item 1246) for ‘Walking and cycling promotion.’

10. Community Facilities has a project underway to renew the existing skate park facility at Tāwaipareira Reserve.

11. Tāwaipareira Reserve is a 2.8 ha reserve in Ostend. The area has cultural significance to Ngāti Paoa, and the reserve is co-managed by the Waiheke Local Board and Ngāti Paoa under a co-governance committee (which is yet to formally convene). Historically, the area had an open stream and extensive wetland system, as well as fertile ground that was used by Māori to grow crops.

12. The skatepark was constructed in 2003 on the southern side of the reserve near Ostend Road. The skatepark is the most well-utilised part of the reserve, however the skate surface and particularly the half-pipe are now showing signs of age and wear and the area has been the target of graffiti.

13. There are two main groups of current users at the skatepark: youth who use the park for skateboarding, and families with preschoolers and young children who use the park for riding scooters and learning to cycle.

14. In 2009, a design plan to extend the skate park was created by Premium Skate Designs. Skatepark users at the time were invited to comment on the different issues presented and a concept plan was developed by Auckland City Council in 2010. Some of the current users are aware of the 2009 design and have been looking forward to developments to make the skate park more challenging and interesting.

15. While the 2009 design plan was not implemented, some improvements have subsequently been made to the skatepark area, such as the addition of a picnic/barbeque area and public toilet.

16. A further draft concept plan for Tāwaipareira Reserve has recently been developed by Community Facilities and was workshopped with the local board in April 2019. Engagement with Ngati Paoa on this draft is due to commence shortly. Final approval of the concept plan will sit with the Rangihoua and Tāwaipareira Committee.

17. Healthy Waters is concurrently undertaking a project to restore the waterway that formerly flowed through the area. The reserve also includes a former rubbish tip site, which will be recapped as part of the Healthy Waters project and is likely to extend the usable area of the reserve.

Tātaritanga me ngā tohutohu

Analysis and advice

18. The skatepark renewal project provides an opportunity for Auckland Council to collaborate with the Waiheke community to create a place that meets the needs of park users and promotes a sense of connection, safety and wellbeing.

19. Community engagement will enable skatepark users and the wider community to provide input into preferred components and layout of skate facilities and bike trails; shape potential future development of youth play facilities, such as a basketball half-court and flying fox, as well as play facilities for younger children; and enable consideration of other reserve elements such as cultural and creative elements, planting and revegetation of the wetland area, which the community may be able to contribute towards.

20. Youth and children are the main users of the skatepark, however traditional council approaches to community engagement, such as public meetings and submission processes, have limited success in engaging and enabling youth to have a voice in placemaking.

21. Members of Waiheke’s skating community have proposed a skate competition and open day on Saturday, 6 July, as a creative way to support community engagement and facilitate youth involvement in placemaking.

22. The skate competition and open day event will be youth-led and delivered by volunteers from the skating community. The event coordinator, Flynn Wilson, has previously delivered four successful skate competitions at Tāwaipareira skatepark. It will be a free community event targeting youth and families.

23. Staff from Community Facilities, Community Empowerment Unit, and Parks Sports and Recreation will support the community engagement aspect of the event. Participants will be invited to respond to elements of the 2019 draft concept plan, including sketches, photos, and text prompts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The outcomes of community engagement will inform Community Facilities’ approach to the design phase of the skatepark renewal project and any future improvements in the reserve.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The wider skatepark renewal project aligns with Waiheke Local Board Plan 2017 Outcome 5: Vibrant places for people, particularly the initiative to ‘Implement concept plans for Alison Park, Little Oneroa Reserve and Tāwaipareira Reserve (the skatepark), as funding allows’.

26. The proposed youth-led community event and placemaking approach to engagement aligns with Outcome 4: Thriving, strong and engaged communities.

Tauākī whakaaweawe Māori

Māori impact statement

27. Tāwaipareira Reserve is co-managed by the Waiheke Local Board and Ngāti Paoa under a co-governance committee (which is yet to formally convene). Community Facilities staff will be engaging with mana whenua in a parallel process on the skatepark renewal and wider draft concept plan work.

28. Final approval of the concept plan will sit with the Rangihoua and Tāwaipareira Committee.

Ngā ritenga ā-pūtea

Financial implications

29. The budget for the skatepark open day and competition is $2,500 in total, which includes equipment hire, food, water, prizes and marketing. Community Networks Waiheke is the umbrella group for this project.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. Staff will work with the event coordinators to ensure appropriate event management plans are in place, including a Health and Safety Plan and rain date.

Ngā koringa ā-muri

Next steps

31. Following approval from the local board, staff will prepare a funding agreement with Community Networks Waiheke.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Fiona Gregory – Strategic Broker
Authoriser	Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

23 May 2019

Approval of Wharetana Bay Planting Plan

File No.: CP2019/05845

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Waiheke Local Board to fund and implement a planting plan for the Wharetana Bay part of Te Whau Esplanade Reserve.

Whakarāpopototanga matua

Executive summary

2. Efforts to resolve issues at Wharetana Bay have been ongoing for some time and have included development of a concept plan and a subsequent more limited planting plan.

3. A revised planting plan in raised earth bunds designed to avoid ground disturbance at this archaeological site has now been developed and consulted on, receiving widespread, but not universal support.

4. Staff recommend that the Waiheke Local Board allocate up to $20,000 to obtain resource consent for, and to implement this planting plan and for foreshore signage.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve the raised earth bund planting plan for Wharetana Bay and allocate up to $20,000 from its 2018/19-2020/21 LDI capex budget for resource consent and implementation.

b) fund reserve signage located at the northern and southern ends of the reserve on the foreshore from this budget to confirm the reserve is public land and public use is welcome.

c) reconsider funding all or parts of the adopted Wharetana Bay Concept Plan 2017 in its next term depending on the outcomes of the decisions from this report.

Horopaki

Context

5. In 2016 work began to develop a concept plan for the Wharetana Bay part of the Te Whau Esplanade Reserve. One of the key reasons for developing the plan was to address dominance and privatisation issues resulting from a private dwelling which was moved onto the landward boundary of the reserve in 2012.

6. Various attempts to get this plan and subsequent more limited planting plans across the line have been unsuccessful due to different perspectives of reserve users and the local community not being reconciled. This resulted in the Waiheke Local Board resolving at its February 2018 meeting to build a fence along the landward boundary of the reserve unless an alternative could be agreed.

7. Since then a planting plan has been developed which does not disturb the ground of this scheduled archaeological site by locating planting in raised earth bunds underlain with a root barrier.

8. Between February and May 2019, the proposal was consulted on by email with 64 property owners and residents on the Te Whau email list and a community meeting on site was also held.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The planting plan which the Waiheke Local Board is asked to approve is intended to resolve as far as is possible, ongoing concerns about the dominance and privatisation of the development on the reserve’s inland boundary.

10. Apart from doing nothing, there are only two practical ways to address this, either by planting, or building a fence. The Waiheke Local Board’s current position is to build a fence unless an alternative can be agreed.

Fence

11. The February 2018 Waiheke Local Board resolution requested that staff cost a timber and rail fence as an interim measure, to be constructed in such a fashion that it delineates the boundary of any adjacent property and does not require any excavation.

12. In April 2018, a fence proposal as shown in the below drawing was presented to the board. This would span 85m of the boundary between the reserve and 88 Vintage Lane, except where construction is impractical or unnecessary due to natural boundary features. It would be a 1.2m – 1.3m high timber three rail post and rail fence with posts set in concrete blocks sitting on the grass. Two gated pedestrian entrances were proposed at the southern end of the adjoining property and next to that, at the right of way from 84 Vintage Lane. Indicative costs were $10,000-$20,000.

13. The benefits of a fence are that it clearly delineates the boundary as sought by some parties and would probably be cheaper than planting. The positioning of gates at the southern end addresses concerns about direct pedestrian access to the reserve from the neighbouring property.

14. Against that, the fence wouldn’t substantively reduce the visual impact of the adjoining development as sought by some parties. Construction access for materials could be problematic if the fence doesn’t have neighbours support as there is no practical vehicle access to the reserve over pubic land. The fence was also described as an “interim measure” which suggests that further effort would be needed to agree a final solution. Most feedback on the planting plan (see Attachment C), did not support a fence and suggested that enough time and effort has already been spent on addressing these issues.

15. A permanent fence with posts dug into the reserve is unlikely to be achievable as an authority from Heritage NZ for ground disturbance of this scheduled archaeological site would be required. Past staff and Heritage NZ advice outlines the complexity and cost of such an application. There is also a strong chance it would result in further opposition.

16. Due to an oversight, the adjoining landowner was not advised of the February 2018 fence proposal until July 2018. Discussions at that time raised a number of concerns with the fence proposal which support the conclusion that a fence would not be an easy outcome to achieve.

Planting

17. The 2017 concept plan and a subsequent alternative planting plan both proposed planting to reduce the visibility and visual dominance of the adjoining development, create areas where that development is largely hidden and provide a buffer between the private and public land. They haven’t proceeded due to concerns that consultation was inadequate and issues given that the land is a scheduled archaeological site.

18. Since mid-2018 staff have been further exploring a more limited planting proposal which just focuses on the interface between the reserve and 88 Vintage Lane as this is the central area of contention. Neither the 2017 concept plan nor subsequent separate planting plans have sought to completely hide or block views of or from the adjoining development. Given the contentious history of this matter, this is considered to be unrealistic.

19. Instead, the current planting plan seeks to reduce and mitigate the visual impact of the adjoining development, create a buffer between it and the reserve and provide a substantive area within the reserve where the development is largely hidden.

20. A copy of the proposed planting plan is included at Attachment A. Its shows how the bunds and planting will look with proposed species and layouts and cross sections. Its main features are as follows:

· Earth bunds of varying heights, widths, shapes and contours which mimic sand dunes will be formed on top of the existing ground level to accommodate a variety of plants

· The bunds will extend outwards from the boundary between the reserve and the adjoining development to various extents and for its entire length, around 60-70m

· A root barrier will be placed below the bunds to prevent roots penetrating the natural ground

· The configuration will separate the adjoining development from the reserve, create an area to the north where the development is substantively hidden by taller planting and use lower planting in front of the main windows to preserve views from the house

· An offset pedestrian access to the reserve from the house is formed and the existing access directly off the deck steps is removed

21. Four photo montages are included at Attachment B. The first shows the existing view from the reserve back to the adjoining property. The other three show what this view looks like once mature planting is established.

22. The front elevation shows low level planting in front of the house which better separates it from the reserve while still enabling views from the house’s windows. It also shows the walking track from the house being moved off to the side and entering between planted earth bunds. The northern (left side) elevation shows that an area of reserve has been created by planting that when mature, will largely screen the house and protect privacy for both reserve users and the neighbours. The southern (right side) elevation shows planting in front of the house’s side yard.

23. If machinery is required to create earth bunds and undertake planting, access will be needed from the adjoining property as there is no suitable public access to the reserve. Access by barge is an option but has been discounted on cost grounds.

Consultation on the planting plan

24. In November 2018, discussions were held with the council’s heritage unit and Heritage NZ to determine if the planting plan met their needs, given that the area is a scheduled archaeological site. Both are supportive of the proposal. Heritage NZ advised that the proposal will not require an authority as it will avoid further ground disturbance, covers only a small area of the reserve and is reversible if needed. Heritage NZ has asked that on completion the archaeological site record be updated to add a description of the work undertaken and to confirm that the natural ground surface was not modified.

25. This plan has been consulted on widely. Between February and March 2019, the plan was emailed to 64 email addresses on the Te Whau residents list and a community meeting on site to discuss the plan was held on 14 February. As a result of that meeting, elevation drawings were prepared to show what the planting would look like when viewed from the reserve looking back to 88 Vintage Lane for the centre, and each end. These were shared with the owners of 88 Vintage Lane and the other key parties and after some further modifications, distributed to this same wider group in April and May. The following table summarises all responses received to these various communications.

Emails sent to Te Whau residents email list as supplied

Response categories to initial emails and meeting invite

Number of responses to all communications

- Apologies, can’t attend on site meeting

- Support proposal

- Thanks for efforts

- Apologies only

- Better than a fence

- Support but have concerns, questions

- Looks forward to a solution

- Oppose aspects of proposal

1. 14 Feb 2019 site meeting

3. Number of attendees

Summary of discussion – see Attachment C

Response to planting elevations sent post site meeting

Number of responses

- Support proposal

- Looks forward to a solution

- Support but have concerns, questions

26. A detailed summary of feedback received on this proposal, including verbatim anonymous responses is included at Attachment C. It confirms that most Te Whau residents are either supportive of the proposal or unconcerned about what is happening and want the matter to be resolved. As is already clear from these communications and earlier meetings held involving the Waiheke Local Board, issues are between a handful of locals and supporters. Feedback and direct communications with these parties indicates that at least two parties are not fully on board, and potentially may never be.

27. The planting plan has received support from local iwi and part of Ngati Paoa as outlined below.

28. Staff consider that the planting proposal is superior to the proposed fence as it is a more enduring solution and is more aesthetically pleasing. As it has the support of the adjoining property owners, implementation will be easier.

Resource consent and implementation costs

29. Earthworks (in this case the creation of earth bunds) within the 30m coastal protection yard is a restricted discretionary activity so resource consent will be required to implement the planting plan. Planning advice suggests that with the widespread and supportive consultation already carried out and Heritage NZ and iwi raising no objections, obtaining resource consent should be straight forward.

30. The resource consent application has been costed at between $3,500 and $5,000. Implementation costs – earthworks, planting and signage have been assessed between $10,000-$15,000.

31. One of the other key concerns identified is that there is no signage to advise visitors that this is a reserve, not private property. As such the above cost includes signage to be located at both pedestrian access points to the foreshore confirming this is a public reserve and welcoming its use. This signage should also include interpretative information on the areas archaeological importance and Maori heritage.

32. While the Waiheke Local Board approved the concept plan at its February 2017 meeting, it didn’t allocate any funding for its implementation. It is considered appropriate that this matter be revisited when planting is established and there has been time for concerns to hopefully diminish. This report’s recommendation provides for this matter to be potentially revisited in the next local board term.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Planting plan implementation will require a small project to be resourced by the council’s Community Facilities Department. The Te Whau Esplanade Reserve maintenance contract will require a minor extension to include maintenance of the planting plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Te Whau Esplanade Reserve, of which Wharetana Bay is a small part, is a local park over which the Waiheke Local Board has decision-making authority. The board funded and approved the Wharetana Bay Concept Plan 2017 and was involved in the development of the subsequent planting plan. The board, like others, is keen to see this matter resolved.

Tauākī whakaaweawe Māori

Māori impact statement

35. Waiheke kaumatua and Piritahi Marae representatives have been involved in the planting plan and have expressed support for it. Ngati Paoa Iwi Trust has indicated it is supportive of the proposal and does not wish to be further involved. No response has been received from the Ngati Paoa Trust Board.

Ngā ritenga ā-pūtea

Financial implications

36. The planting plan will be funded from the Waiheke Local Board’s 2018/19-2020/21LDI capex budget. Currently $94,000 remains to be allocated although there are a number of projects that the board will wish to prioritise from this budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The biggest risk is considered to be that the planting plan is either not approved or does not address the issues it is intended to address and that the council continues to be involved in local conflicts. With the vast majority of those being consulted being supportive of the proposal, the risk of this is considered to be low.

Ngā koringa ā-muri

Next steps

38. Once resource consent is obtained for the planting plan, earthworks and planting can be undertaken during the next available planting season.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Wharetana Bay Planting Plan 2019	127
b ⇩	Wharetana Bay existing photo montage and proposed planting elevations 2019	129
c ⇩	Record of consultation on the Wharetana Bay Planting Plan 2019	131

Ngā kaihaina

Signatories

Author	John Nash - Programme Manager,Waiheke & Gulf Islands
Authoriser	Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

23 May 2019

Approval of the 2019/2020 Waiheke local environment work programme

File No.: CP2019/05612

Te take mō te pūrongo

Purpose of the report

1. To approve the 2019/2020 Waiheke local environment work programme, totalling $84,850 of locally driven initiatives operational expenditure.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board has identified several aspirations in its 2017 local board plan, including ‘Waiheke’s environment is treasured’ and ‘thriving, strong and engaged communities’.

3. To give effect to these aspirations, staff developed five project options for the board to consider funding through its 2019/2020 local environment work programme. The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at workshops on 21 March 2019 and 2 May 2019.

4. The board supported the continuation of its 2018/2019 local board projects, with budgets as listed below:

· Sustainable Schools Waiheke – marine education initiative - $13,850

· Awaawaroa wetland management - $12,000

· Waiheke environmental grants - $33,000

· Project Little Oneroa and wider Waiheke community engagement - $26,000.

5. The board did not support the $10,000 proposal to develop a low carbon action plan in the 2019/2020 financial year, due to other environmental priorities and budgetary constraints. However, the board increased the environmental grants budget by $7,000 in order to support community low carbon initiatives.

6. This report recommends that the board approve its local environment work programme and associated budgets for delivery within the 2019/2020 financial year (see Attachment A). It is also recommended that the board approve in principle the allocation of $11,250 towards the continuation of the Sustainable Schools marine project in 2020/2021, subject to budget availability in that financial year.

7. The draft work programme has a total value of $84,850, which can be funded from within the board’s draft locally driven initiatives budget for the 2019/2020 financial year.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve the allocation of $84,850 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as summarised in the table below:

Project	Budget
Sustainable Schools Waiheke – marine education initiative	$13,850
Awaawaroa wetland management	$12,000
Waiheke environmental grants	$33,000
Project Little Oneroa and wider Waiheke community engagement	$26,000
Total	$84,850

b) approve in principle an allocation of $11,250 towards the continuation of the Sustainable Schools Waiheke – Marine Education Initiative in 2020/2021, subject to budget availability in that financial year.

Horopaki

Context

8. In late 2018, in alignment to its local board plan outcomes, the Waiheke Local Board provided strategic direction to staff in regards to the projects it would like to fund in the 2019/2020 financial year. The board noted its strong commitment to the environment, and in particular noted its:

· interest in continuing environmental education through its sustainable schools programme

· interest in aligning local board-funded pest control initiatives with Te Korowai o Waiheke initiatives

· concerns around the impact of failing or inadequate onsite septic systems on water quality in Little Oneroa and wider catchments.

9. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment work programme for the board’s feedback at a workshop on 21 March 2019. The board indicated its support in principle for the proposed projects but requested that staff expand its current ecological fund to include support for other environmental initiatives, such as low carbon activities.

10. The board also requested information as to whether further bird surveys need to be undertaken on Waiheke. The local board funded penguin surveys in the 2016/2017 financial year. Environmental Services staff advised that as a result of these surveys, GPS locations for around 75 penguin burrows at the western end of Waiheke have been obtained, and no further surveys are required at this time. Staff are looking for opportunities for local schools to take part in future bird monitoring, however no further budget is required from the local board at this time.

11. A further workshop was held on 2 May 2019, where the board confirmed its support for the continuation of four environmental projects in the 2019/2020 financial year, as detailed in this report. The board indicated that the option to develop a Waiheke low carbon plan was not a priority for funding in 2019/2020.

12. Based on these workshop discussions, a total of four local environmental projects are proposed to be funded from the board’s locally driven initiatives operational budget. These will be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2019/2020 local environment work programme. The draft work programme has been amended to reflect local board feedback from the 21 March 2019 and 2 May 2019 workshops, and is included as Attachment A to this report.

Tātaritanga me ngā tohutohu

Analysis and advice

Assessing environmental project options for Waiheke

13. A brief description of each of the proposed projects for delivery as part of the board’s 2019/2020 local environment work programme is provided below. Further detail on these projects is provided in Attachment A.

Sustainable Schools Waiheke – marine education initiative – $13,850

14. To achieve the local board plan key initiative to ‘partner with our schools to support the Sustainable Schools programmes on Waiheke’, the board has indicated that it would like to continue to support a marine education initiative for Waiheke schools in the 2019/2020 financial year. The board allocated $18,000 towards this initiative in the 2018/2019 financial year (resolution WHK/2018/135).

15. This project is recommended to continue over the 2020 school year, with funding split between the 2019/2020 and 2020/2021 financial years. This report seeks the board’s approval to allocate $13,850 towards the initiative in 2019/2020, and to approve in principle the allocation of $11,250 towards it in the 2020/2021 financial year. The board indicated its support in principle for this funding approach at its 21 March 2019 workshop.

16. The focus will remain on experiential learning and citizen science leading to student-led action to restore and protect the marine environment. Educational sessions will focus on identifying local issues and exploring potential solutions, whilst local experiences will connect students to the marine environment and surrounding catchment. This will include activities such as snorkel surveys, shellfish monitoring, freshwater quality and fish monitoring, rocky shore studies, beach and snorkel clean-ups, and bird or pest surveys.

17. The Waiheke student action group will continue to connect all schools, identify and initiate student ideas for actions to improve biodiversity and water quality in the marine environment.

18. Each school term in 2020 will include:

· a Sustainable Schools cluster to provide training, support and resources for teachers

· a student day outside the classroom, including experiential learning, citizen science, taking action, reflecting, and sharing with the wider community

· a student action group meeting where leaders from each school share stories, ideas and projects with other schools whilst taking new learning and ideas back to their own school.

Awaawaroa wetland management - $12,000

19. To achieve the local board plan objective ‘restore and protect our natural environment in partnership with our community’, the board has indicated it would like to continue to support the giant kōkopu protection project at Awaawaroa wetland in the 2019/2020 financial year.

20. The board allocated $10,000 towards this initiative in the 2017/2018 financial year, and a further $11,000 in the 2018/2019 financial year. The project has focused on pest animal control at the wetland to protect giant kōkopu fish eggs from predation by rodents (rats and mice).

21. The local board-funded pest control is being complemented by the community’s work on enhancing the wetland habitat through planting and fencing the reserve boundaries. The Friends of Awaawaroa (in partnership with Conservation Volunteers New Zealand) received funding from Auckland Council’s Regional Environment and Natural Heritage Fund towards planting and fencing costs in 2018.

22. At its 21 March 2019 workshop, staff recommended that the board allocate a further $15,000 of its local driven initiatives operational budget towards year three of this project in the 2019/2020 financial year. Funding in this year will support the ongoing management of the wetland to restore it, support giant kōkopu breeding and other wetland fauna species. This will be achieved through further pest control and seeking to grow and enable further community restoration activity.

23. At its 2 May 2019 workshop, the local board indicated its support for continuation of this project, however at lower budget than recommended by staff ($12,000 instead of $15,000) due to budgetary constraints. The 2019/2020 budget will be used to fund contractor support to continue rodent control by distributing bait, checking equipment and monitoring, and to fund a facilitator to engage and recruit landowners and community into ongoing predator control.

Waiheke environmental grants – $33,000

24. To achieve the local board plan objective ‘restore and protect our natural environment in partnership with our community’, the board has indicated it would like to continue to fund Waiheke environmental grants in the 2019/2020 financial year.

25. In the 2018/2019 financial year, the local board established an ecological fund to support and grow community and landowner ecological restoration and management initiatives which create safe, healthy and connected habitats in priority ecological areas within the Waiheke Local Board area. The board allocated $30,000 towards this fund in 2018/2019 (resolution WHK/2018/135).

26. In December 2018, the board agreed to fund or partially fund three applications with a total value of $9,755.50. These applications supported professional weed removal and native plant costs for the Kaitiaki of Newton Reserve, bait and bait station costs for the Royal Forest and Bird Protection Society (Hauraki Islands branch), and the companion animal desexing campaign run by the Waiheke Island Society for the Care of Animals (WISCA). The remaining ecological grant budget of $20,244.50 was reallocated towards the board’s community grant budget for future funding rounds (WHK/2018/248).

27. At the board’s 21 March 2019 workshop, staff presented a proposal for a further $26,000 budget towards these ecological grants in the 2019/2020 financial year. A smaller budget was requested due to the low uptake of the grants in 2018/2019.

28. At a further workshop in April 2019, the board agreed to expand the grant criteria for the 2019/2020 financial year to include more environmental initiatives in order to increase the uptake of the grant, rather than focusing solely on ecological restoration. The updated environmental grant criteria were adopted by the board through the Waiheke Grant Programme 2019/2020 report to its 18 April 2019 business meeting (resolution WHK/2019/87).

29. The board indicated it would like to increase the budget for these grants to $33,000 at its 2 May 2019 workshop, to enable support for more community environmental initiatives. This budget will support a further once-yearly funding round, administered by the council’s funding team alongside other Waiheke community grants, with the support of Environmental Services staff who will coordinate the assessment and allocation of funding, subject to decisions of the local board.

Project Little Oneroa and wider Waiheke community engagement - $26,000

30. To achieve the local board plan key initiative to ‘complete remediation of the Little Oneroa Stream water catchment’, the board has indicated it would like to continue supporting Project Little Oneroa in the 2019/2020 financial year. Funding in the 2019/2020 financial year will support the delivery of year four of a five-year restoration plan for Little Oneroa.

31. This project will build upon existing education and civic engagement around waterway health on Waiheke. Other benefits of this initiative include working towards recreational water contact standards to avoid risks to public health, and restoring the mauri, cultural and community values of Little Oneroa.

32. The board approved the expansion of this project to other areas of Waiheke including Blackpool and Palm Beach in the 2018/2019 financial year. Community engagement on water quality issues is proposed to continue in these areas as part of the 2019/2020 project, with engagement proposed to expand further to include Onetangi.

33. Activities for 2019/2020 will include three community workshops, further surveys with local residents to raise awareness around water quality, and discounted septic tank inspections.

Additional project option (not supported): Waiheke Low Carbon Action Plan - $10,000

34. To achieve the local board plan objective to ‘minimise the impact of climate change’, staff proposed the development of a Waiheke Low Carbon Action Plan in the 2019/2020 financial year.

35. The action plan was proposed to include strategic guidance for community low carbon projects and initiatives, set targets and actions for key climate action mitigation areas and outline a monitoring framework to track implementation.

36. The plan’s development process would involve:

· the formation of a stakeholder working group comprising community members, iwi, key tourism and commercial stakeholder representatives to identify and prioritise strategic community-based low carbon initiatives

· the provision of a matrix showing the alignment of existing and proposed local projects with regional low carbon targets

· development of a plan detailing targets, actions and a supporting monitoring framework (to draft stage).

37. It was recommended that the board allocate at least $10,000 towards the development of the plan in the 2019/2020 financial year. Additional budget beyond the $10,000 minimum would enable further community engagement as part of the development of the action plan.

38. At its 2 May 2019 workshop, the board indicated that it did not support the development of a low carbon plan in 2019/2020 due to other environmental priorities and budgetary constraints.

39. The local board recommended other sustainability activities be explored within council assets, including low carbon initiatives at the library and within council service centres. These initiatives have been passed on to the relevant departments (Libraries and Community Facilities) for consideration. As they do not form part of the local environmental programme that will be delivered by Infrastructure and Environmental Services, they are not discussed in detail in this report. The local board also directed an increase in its budget for low carbon initiatives through its environmental grants programme to achieve local low carbon outcomes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40. The draft 2019/2020 work programme has been developed in consultation with other council departments as part of the council’s integrated local board work programme approach. This approach aimed to improve the quality of advice for the local board through collaboration and understanding across departments.

41. In particular, the council’s grants team and Environmental Services staff have worked together to develop and refine the guidelines for the Waiheke environmental grant, with support from the local board and Local Board Services. Project Little Oneroa is being delivered by Healthy Waters with support from the council’s targeted initiatives team.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

42. The projects proposed for inclusion in the board’s 2019/2020 local environment work programme will have positive environmental outcomes across the Waiheke Local Board area. Particular focus areas for the 2019/2020 work programme include the Awaawaroa wetland, Little Oneroa, Blackpool, Palm Beach and Onetangi.

Local board views

43. The projects noted above align with the local board plan outcome ‘Waiheke’s environment is treasured’. The proposed local environment work programme was discussed with the board at workshops on 21 March 2019 and 2 May 2019, where the board indicated its support in principle for the project options outlined in Attachment A. Local board feedback on specific projects is detailed throughout this report.

Tauākī whakaaweawe Māori

Māori impact statement

44. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

45. Table 1 below outlines how each of the projects contributes towards Māori outcomes.

Table 1. Māori impact assessment of proposed projects for inclusion in the Waiheke Local Board’s local environment work programme

Project	Māori impact assessment
Sustainable Schools Waiheke – Marine Education Initiative	The Sustainable Schools team is collaborating with Piritahi Marae and Ngāti Paoa through the Waiheke Collective and Te Korowai o Waiheke (Predator Free Waiheke). There is the potential for the programme to be co-delivered with mana whenua and it remains a priority that this programme is delivered by local Waiheke contractors where possible. The Sustainable Schools programme integrates mātauranga Māori and tikanga into its work with schools, and this will be fostered wherever possible throughout this programme.
Awaawaroa wetland management	No specific engagement with mana whenua or Māori community groups has been undertaken for this project. However, it is acknowledged that environmental protection and biodiversity values have integral links with concepts of kaitiakitanga.
Waiheke environmental grants	Mana whenua and Māori community groups will have the opportunity to apply for support towards environmental initiatives through this fund.
Project Little Oneroa and wider Waiheke community engagement	Waiheke Resources Trust has consulted with Ngāti Pāoa’s environment spokesperson, who provided the mandate for the Piritahi Marae Committee to represent mana whenua values and perspectives regarding the Little Oneroa project. The Piritahi Marae Committee has indicated that it is supportive of the direction of the action plan.

Ngā ritenga ā-pūtea

Financial implications

46. The proposed 2019/2020 local environment work programme requires the allocation of $84,850 of the board’s locally driven initiatives operational budget. This amount can be accommodated within the board’s total draft budget for 2019/2020. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend.

47. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48. If the proposed local environment work programme is not approved by the board by 30 June 2019, there is a risk that the proposed projects may not be able to be delivered within the 2019/2020 financial year.

49. The risks and proposed mitigation measures associated with each of the proposed projects have been outlined in Attachment B to this report.

Ngā koringa ā-muri

Next steps

50. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2019). Regular reporting on project delivery will be provided through the board’s quarterly performance report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft 2019/2020 Waiheke local environment work programme	147
b ⇩	Risks and proposed mitigations of draft 2019/2020 local environmental projects	149

Ngā kaihaina

Signatories

Author

Jaimee Maha - Team Leader Relationship Advisory

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

23 May 2019

Auckland Council’s Quarterly Performance Report: Waiheke Local Board for quarter three 2018/2019

File No.: CP2019/06203

Te take mō te pūrongo

Purpose of the report

1. To provide the Waiheke Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2019.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Waiheke Local Board work programme is tracking at the end of quarter three 2018/2019.

3. The work programme is produced annually and aligns with the Waiheke Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· Housing Strategy: The board adopted the Waiheke Local Board Housing Strategy 2019-2021 in this quarter. This includes four strategies to positively impact on accessibility of safe and healthy housing on Waiheke. Key initiatives will be progressed over the next two years.

· Youth Hub: The board approved a grant of $15,000 to the Waiheke Youth Centre Trust to support their activation of Surfdale Hall as a youth hub.

· Onetangi beach structures: Construction of replacement stairs to the west of the barbeque is complete.

· Artworks Theatre: The waterproofing and fire escape projects are complete.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· Rakino Hall and Seawall investigations: An external consultant has prepared a hazard risk assessment with the recommended preferred option to move the building away from the seawall and increase the height of the floor level. A Quantity Surveyor has recently prepared a cost estimate that is significantly higher than expected. To be considered as part of FY20 work programme discussions.

· 530 Orapiu Rd – install track: The project cannot proceed until encroachment issues are resolved. In addition, a section of the track has Kauri, so this has been referred to the Kauri Dieback management team for recommendations.

· Implementation of the Waiheke Paths (Greenways) Plan: Delayed due to timeframes to approve the plan. The plan has now been approved and delivery will largely be directed by the Auckland Transport 10-year plan prioritised list. Delivery of projects not within the road corridor will need to be prioritised and scoped.

6. The financial performance report compared to budget 2018/2019 is attached. There are some points for the local board to note.

· The overall operational net cost of service was $3.4 million, slightly below year to date revised budget. The majority of the operational spend was on scheduled repairs and maintenance under the full facilities contract, which was focused on general building maintenance due to the dry season.

· Capital investment in the Waiheke local board area was $1.5 million during the nine months of the current financial year. Almost 90 per cent of the capital expenditure was to renew local assets. Major renewal projects include the Artworks complex refurbishment and renewal of various pathways and walkways across the island.

Te tūtohunga

Recommendation

That the Waiheke Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019.

Horopaki

Context

7. The Waiheke Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Services: Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Leases

· Infrastructure and Environmental Services

· Plans and Places.

8. Work programmes are produced annually, to meet the Waiheke Local Board outcomes identified in the three-year Waiheke Local Board Plan. The local board plan outcomes are:

· Outcome 1: Inclusive planning and placemaking

· Outcome 2: A sustainable economy and positive visitor experience

· Outcome 3: Waiheke's environment is treasured

· Outcome 4: Thriving, strong and engaged communities

· Outcome 5: Vibrant places for people

· Outcome 6: Transport and infrastructure

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

11. The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Waiheke Local Board Work Programme by RAG status

12. The graph below shows the activity status of activities in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

Key activity updates from quarter three

Local Board Plan Outcome 1: Inclusive planning and placemaking

13. Waiheke Area Plan: Background research topic papers are completed with exception of the Iwi paper and inclusion of the latest 2018 Census data. Working party meetings have been held to workshop key issues. Draft plan ready for public consultation with a tentative date July for notification

14. Development of the Lightscape Management Plan is underway. This will help inform lighting requirements within the area plan.

Local Board Plan Outcome 2: A sustainable economy and positive visitor experience

15. Waiheke Community Art Gallery: The total number of visitors to the gallery during this quarter was 30,000. The gallery exhibited Pathways to Paradise which featured 18 established New Zealand artists and Ahakoa He Iti He Pounamu which featured 29 artists. A second Treaty exhibition Ngati Paoa paid tribute to the Kuia within the hapu connected to Waiheke. In February 2019, a highlight was the annual gallery fundraiser, Wonderful Waiheke House Tour.

16. Artworks Theatre: During this quarter the theatre held a diverse array of activities, including circus skills school holiday workshops and hosting a mental health awareness concert which brought artists together to advocate for community unity. The theatre collaborated with Sculpture on the Gulf to host Remote, a sculptural surround sound experience. Mariano Pose hosted a Sunday afternoon session performing songs for children in English and Spanish.

17. Volunteer Day / Community Service Award: The local board approved a grant of $2,000 to Community Networks Waiheke to deliver a volunteer event during Volunteers Week 16 – 22 June 2019 and to create a short film highlighting the work of Waiheke volunteers.

18. Community and Social economic development: The Waiheke Community Childcare Centre consulted the community about creating a proposal for future restoration and development of the Anzac Reserve. This includes a design brief for appropriate all-weather coverage around the Waiheke RSA and Ostend Hall for Ostend Market and other users in the Waiheke community. Staff from Parks, Sport and Recreation have provided advice to the project co-ordinators.

Local Board Plan Outcome 3: Waiheke's environment is treasured

19. Ecological restoration contract: Programme activity in the third quarter has focussed on weed control and plant releasing at Matiatia, Rangihoua, Little Oneroa, Te Toki and Te Matuku.

20. Project Little Oneroa - The Waiheke Resources Trust hosted a septic tank workshop attended by the local community. Native plantings by the lagoon are healthy and becoming established. Letters regarding compliance tests sent to homeowners within the catchment has resulted in increased engagement.

Local Board Plan Outcome 4: Thriving, strong and engaged communities

21. Housing Strategy: The Waiheke Local Board Housing Strategy 2019-2021 was adopted. This includes four strategies to positively impact on accessibility of safe and healthy housing on Waiheke: to provide strategic input into local and regional plans; to advocate for new policies and initiatives; to support community-led housing initiatives and respond to Māori needs and aspirations; and to promote the council's housing programmes. A $10,000 grant to the Waiheke Hope Centre Trust was approved to develop an application for Service Sector Accreditation and build capacity to deliver emergency and transitional housing on Waiheke.

22. Youth Hub: The board approved a grant of $15,000 to the Waiheke Youth Centre Trust to support their activation of Surfdale Hall as a youth hub. The activation programme will enable community-led youth activities, facilitate collaboration and a strengthened network of youth organisations, and promote the hall as a space for youth.

23. Youth Voice: Waiheke Youth Voice (WYV) is undertaking its annual recruitment drive and compiling a questionnaire to gain a deeper insight into youth opinions on education, environmental change, mental health and what youth want to see happening on the island. In this quarter, WYV helped promote and organise local workshops upskilling youth, and also provide subsidies for youth who might otherwise have been unable to attend. Plans for next quarter include youth-led workshops on healthy eating, physical safety, mental health and wellbeing

24. Maori responsiveness: A grant of $5,000 was approved towards the E Tipu e Rea Rangatahi Mentoring project, run by the Waiheke Art Gallery. The programme will identify and recruit 20 artist-mentors and 20 rangatahi from the Waiheke community to participate. The Piritahi Marae Trust completed the installation of the two instant hot water heaters and they are being used to assist with food preparation and cleaning. The Marae’s Waitangi Day event was delivered with over 500 participants.

Local Board Plan Outcome 5: Vibrant places for people

25. Facilities maintenance: A focus over the dry season was general building maintenance and the painting of our assets. Many of the buildings on Waiheke Island have had some much-needed maintenance and the facilities we are providing our communities are once again welcoming spaces.

26. Local Parks Management Plan: Public consultation has commenced for the local Parks Management Plan and the Rangihoua Onetangi Sports Park Plan. This includes the classification workstream.

27. Artworks Theatre: The waterproofing and fire escape projects are complete. Tenders for exterior refurbishment have been advertised and will be awarded shortly.

28. Onetangi beach structures: Construction of replacement stairs to the west of the barbeque is complete. Replacement options for the dinghy ramp and stairs are to be reported to the board in May.

Activities with significant issues

29. The following work programme activities have been identified by operating departments as behind delivery or at significant risk:

Activity name	RAG status	Activity status	Explanation and mitigation
Rakino Hall and Seawall investigations ID 2444	Red	On Hold	The cost estimate is significantly higher than expected An external consultant has prepared a hazard risk assessment with the recommended preferred option to move the building away from the seawall and increase the height of the floor level. An external Quantity Surveyor has recently prepared a cost estimate that is significantly higher than expected. Next steps: Consider the cost estimates during 19/20 work programme discussions
530 Orapiu Rd, Waiheke – install track ID 3054	Red	On Hold	Project is in negotiations with a resident regarding encroachment issues. The project cannot proceed until these issues have been resolved. Current status: Section of track includes Kauri and so has been deferred to the Kauri Die Back Management team. Next steps: Await information from Kauri Die Back Management team around recommendations for progressing this project. (carried forward from FY18)
Implementation of the Waiheke Paths (Greenways) Plan ID 2432	Red	On Hold	Delayed due to timeframes to approve the plan. The plan has now been approved and implementation will largely be via the Auckland Transport 10-year plan. Delivery of projects not within the road corridor will need to be prioritised and scoped.

Activities on hold

30. The following work programme activities have been identified by operating departments as on hold:

Activity name	RAG status	Activity status	Explanation and mitigation
Community Facilities: Build Maintain Renew work programme
Albert Crescent to Wharf Road - renew walkway and retaining wall ID 2394	Amber	Delayed	On hold awaiting decision from coastal team on final design. Confirmed design expected near end of financial year 2019 or beginning of financial year 2020. Project is awaiting strategic design and assessment from coastal slips team.
Island Bay Track, 80 Korora Road, Oneroa – remediate major slip ID 2403	Amber	Delayed	Project has been moved externally to speed up the design process. Currently awaiting options to proceed with design for quick delivery and solutions. Next steps: Action preferred option and design.
Little Oneroa – renew playground ID 2404	Amber	On hold	Commencement of design due to commence once location has been confirmed within the Little Oneroa Concept Plan.
Blackpool Park – renew footpaths	Amber	On hold	Project on hold until negotiations with Iwi are completed and the proposed scope of work agreed by all parties.
Waiheke boat ramps and pontoons - improvements ID 2427	Amber	On hold	Referred to Community Services for strategic assessment. Next steps: Determining project scope and requirements.
Te Ara Hura - Pearl Bay to Orapiu Road - improve tracks - stage 1 ID 2091	Amber	On hold	Current status: This project has been placed on hold because of legal issues with proposed easement is unresolved. Next steps: Legal issues have been settled and the completion of the design is underway. (Carried forward from FY18)
Te Whau Esplanade Reserve - renew Hitapa track ID 3171	Amber	On hold	Temporary repairs on the March 2017 storm damage and slips have already been completed. The allocated budget does not need to be spent on slip repairs. This track was scoped for a full renewal in 2016/2017. The land use consent and Heritage New Zealand authority and track design were all completed. Securing additional budget so this project can be delivered. Current status: Reallocate the funds from this project to the Hekerua Bay access project. Next steps: Ensure this project is funded for physical works in the work programme in financial years 2020 and 2021.
Parks, Sport and Recreation work programme
Matiatia Gateway Masterplan ID 2847	Amber	On hold	Local Board assumed authority for Matiatia matters on February 2018. Panuku managed commercial leases at Matiatia have now been handed over to Community Facilities as anticipated when the Waiheke Local Board was delegated land use and development decision-making over Matiatia by the governing body. This enables the local board to make decisions on these leases and to also test uses that might better support the approach sought in the Matiatia Plan
Community Leases work programme
Waiheke United Association Football Club Inc ID 2597	Amber	On hold	To be progressed in 2018/2019 once Local Parks management plan details are considered.
Waiheke Boating Club Inc ID 2605	Amber	On hold	Classification issue is being addressed through the Waiheke Local Park Management Plan, and staff intend on progressing this matter once the proper classification is in place.

Changes to the local board work programme

Deferred activities

16. These activities are deferred from the FY18/19 work programme:

Activity name	RAG status	Activity status	Explanation and mitigation
Community Facilities: Build Maintain Renew work programme
Waiheke - renew park structures - Mawhitipana Reserve lookout ID 3243	Gray	Deferred	This project has been completed by Community Facilities Operations and Maintenance division.
Waiheke Island Sports Club - renew play space ID 3123	Gray	Deferred	The Waiheke Local Board have chosen to defer this project for three years. Assess playground in two years to determine if a renewal is required and funding allowed for future years.

Cancelled activities

31. These activities are cancelled:

Activity name	RAG status		Activity status		Explanation and mitigation
Community Leases work programme
Waiheke - renew park structures - Mawhitipana Reserve lookout ID 3243		Gray		Cancelled	This project has been completed by Community Facilities Operations and Maintenance division.
Waiheke - renew park structures - Oneroa – Ocean View Road to Beach Parade footpath renewal ID 3243	Gray		Cancelled		This project has been completed by Community Facilities Operations and Maintenance division.
Waiheke - renew park structures - fencing ID 3246	Gray		Cancelled		This project has been completed by Community Facilities Operations and Maintenance division.
Onetangi Sports Pavilion 133-165 Onetangi Road. Lease to Waiheke United Association Football Club Incorporated ID 2597	Gray		Cancelled		This item is cancelled while the Waiheke Local Park Management Plan is being considered. It has been added to the three year Local Board Work Programme commencing on 1 July 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. This report informs the Waiheke Local Board of the performance for the quarter ending 31 March 2019.

Tauākī whakaaweawe Māori

Māori impact statement

34. The Matiatia planning project aims to prepare a strategic plan for Matiatia which reflects the aspirations of the Waiheke community and respects the interests and rights of mana whenua for the future use of that land. The Cultural Values Assessment for Matiatia (prepared by Ngāti Paoa Iwi Trust for the council) is a key document in this process and mana whenua representatives are members of the Matiatia project group.

35. During this quarter the local board also supported funding for the E Tipu e Rea Rangatahi Mentoring project, run by the Waiheke Art Gallery, from its Maori responsiveness budget.

Ngā ritenga ā-pūtea

Financial implications

36. This report is for information only and therefore there are no financial implications associated with this report.

37. Given the financial year ends 30 June, the board may like to consider reallocation or carry forward of unallocated Locally Driven Initiatives (LDI) opex budget.

Financial Performance

38. The Waiheke Local Board’s net cost of service to date the March quarter was $3.4 million against a budget of $3.8 million.

39. Operating revenue was $27,000 in these nine months with increased revenue from Surfdale Hall, the library and local parks.

40. Operating expenditure for the nine months ended on 31^st March 2019 was $3.5 million. Asset Based Services (ABS) expenditure is in line with budget. However, delays in a few locally driven initiatives have led to an underspend during this period. Most of this will be spent by year-end.

41. Capital expenditure for the same period was $1.5 million. Major capital works include walkway and pathway renewals at Tin Boat Reserve, Kuakarau Bay, Alison Park, Hekerua Bay Reserve and Trig Hill. Work is progressing on the renewal and upgrade of the Artworks Theatre Complex.

42. The complete Waiheke Local Board Financial Performance report can be found in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

44. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

45. The local board will receive the next performance update for quarter four following the end of the financial year (June 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board work programme update	165
b ⇩	Waiheke Local Board Q3 financial performance report	183

Ngā kaihaina

Signatories

Author	Janine Geddes - Senior Local Board Advisor Waiheke
Authoriser	Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Waiheke Local Board

23 May 2019

Remuneration Authority - policy on child care allowances

File No.: CP2019/07382

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on the Remuneration Authority’s proposed policy on child care allowances.

Whakarāpopototanga matua

Executive summary

2. The Remuneration Authority has previously received submissions from members in other councils stating that if childcare were a claimable expense, then serving in local government might be a more realistic option for parents who are currently deterred from considering the role because of the costs of childcare. Some jurisdictions in other countries provide such allowances.

3. The authority has distributed its proposed policy in order to get feedback from councils and individual elected members. The proposed policy is in Attachment A. The authority has asked for feedback by 31 May 2019 and intends to include the provision in its determination that comes into force on 1 July 2019.

4. At present, the authority determines allowances for vehicle mileage, travel time and communications. Each individual council considers its approach to the expenses and allowances and writes its own policies within the upper limits set by the authority. If the authority determines that childcare allowances are permissible the council could include, within the framework established by the authority, specific rules in the council’s expenses policy.

5. A draft submission on the proposed policy has been prepared and is attached as Attachment B. Elected members can provide individual comments to the Remuneration Authority if they wish, by 31 May 2019.

Te tūtohunga

Recommendation

That the Waiheke Local Board:

a) endorse the draft submission on the Remuneration Authority’s proposed policy on childcare allowances.

Horopaki

Context

6. LGNZ has formed a Young Elected Members (YEM) committee with members representing LGNZ Zones. These are elected members who are under the age of 40 years. The YEM network has raised the matter of childcare costs with the Remuneration Authority. They cite examples such as a member of a smaller council who is 24 years of age and on a salary of $18,707. Another, struggling to pay for childcare on her councillor’s salary of $20,634 opted instead to bring her child to meetings^{^[1]}.

7. The group makes the point that other costs of attending to council duties can be claimed, such as mileage and communications, but not the cost of childcare. The group is broadly interested in developing the ability of younger elected members.

8. The Remuneration Authority has researched childcare allowances and is now inviting feedback on its draft policy, which includes the eligibility and payment conditions which will be included in the authority’s formal determination.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Remuneration Authority has recognised the need to address childcare costs if those with families are not to be deterred from standing for local government office.

10. Salaries paid to Auckland local board members and governing body members are generally higher than in smaller council districts in New Zealand, where it is likely elected members particularly struggle to meet childcare costs from their salaries. Nevertheless, the provision of the allowance may encourage greater diversity in those standing for election in Auckland.

11. The cost to the council and the ratepayer is reasonable in terms of the total budget for elected members’ remuneration but is a significant help for the member who has to arrange childcare. The policy places a cap of $6,000 per annum for any member. LGNZ statistics show that approximately 6 per cent of elected members are 40 years of age or below^{^[2]}. On that basis, the cost to Auckland Council, if 6 per cent of members (10 members) claimed the allowance, would be $60,000.

12. The Remuneration Authority indicates it is in discussion with the Inland Revenue Department about how the allowance will be treated for tax purposes (as income or as an expense reimbursement). It is possible it will be taxed at source (that is by the council) prior to payment.

13. Payment of the allowance under the proposed conditions requires evidence of the expense incurred. This is supported.

14. The allowance cannot be paid to family members. This is supported.

15. The proposed conditions state that a local authority may pay the childcare allowance as a contribution towards expenses incurred by the member for childcare provided while the member is engaged on local authority business. This wording may be too wide. Consider a member who has regularly arranged childcare, irrespective of undertaking council duties, deciding to spend two hours preparing for the next council meeting while the children happen to be in childcare. The member would be “engaged on local authority business” and could claim the childcare cost of those two hours.

16. Staff researched conditions around payment by other councils in other jurisdictions. One council simply paid the full cost of child care. Another specified the meetings and events that could be claimed. Staff believe the intent of the provision is to make a contribution toward the cost of child care where that is necessary in order for the member to undertake council duties, such as attend meetings. The wording should indicate more clearly that the payment is for childcare costs that are necessary in order for the member to undertake council duties and are not simply childcare costs that are incurred at the same time the member is undertaking council duties and would have been incurred anyway, if the member was not attending to council duties.

17. Other conditions are:

(i) the child is under 14 years

(ii) payment cannot be greater than $15 per hour and cannot be greater than the actual expense

(iii) childcare cannot be for more than 8 hours in any 24 hour period.

These are supported.

18. Staff recommend that the council supports the proposed policy with the comment, outlined above, that the purpose should more clearly reflect that the expense is a necessary expense in order for the member to attend to duties.

19. Staff also note that the council itself will decide its own provisions to include in its expenses policy, within the framework set by the authority.

20. Members can provide individual comments to the Remuneration Authority if they wish, by 31 May 2019.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The Remuneration Authority’s policy applies only to elected members and does not impact the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The policy affects all elected members, including local board members.

Tauākī whakaaweawe Māori

Māori impact statement

23. The Remuneration Authority’s policy may assist those in the Māori community who are potential candidates for election but are deterred by the costs of childcare.

Ngā ritenga ā-pūtea

Financial implications

24. There will be financial implications. As noted in the body of the report, the additional cost is likely to be less than $60,000 and will impact the cost centre for elected members’ remuneration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a small risk of the provision being abused (false claims submitted). The requirement for evidence of the amount paid will mitigate this risk.

Ngā koringa ā-muri

Next steps

26. This report is being presented to local boards for their feedback. It is also being circulated to Governing Body members for their feedback. The draft submission will be amended if there is a clear majority position in favour of an amendment.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Childcare Allowance Proposed Draft Policy Paper	191
b ⇩	Remuneration Authority draft policy - child care allowances - submission	199

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Helgard Wagener - Relshp Mgr - Great Barrier and Waiheke

Chairperson	Cath Handley
Deputy Chairperson	Paul Walden
Members	Shirin Brown
	John Meeuwsen
	Bob Upchurch

No.	Title	Page
a ⇩	Resource consent applications received from 7 to 13 April 2019	227
b ⇩	Resource consent applications received from 14 to 20 April 2019	229
c ⇩	Resource consent applications received from 21 to 27 April 2019	231
d ⇩	Resource consent applications received from 28 April to 3 May 2019	233
e ⇩	Resource consent applications received from 5 to 11 May 2019	235