Waiheke Local Board

OPEN MINUTES

Minutes of a meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Thursday, 23 May 2019 at 5.15pm.

present

Chairperson	Cath Handley
Members	Shirin Brown
	John Meeuwsen
	Bob Upchurch

ABSENT

Deputy Chairperson

Paul Walden

Waiheke Local Board 23 May 2019

1          Welcome

Chairperson Cath Handley opened the meeting and welcomed everyone present. Member Shirin Brown led the meeting with a karakia.

2          Apologies

Resolution number WHK/2019/92

MOVED by Chairperson C Handley, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a)         accept the apology from Deputy Chairperson P Walden for lateness/absence.

CARRIED

3          Declaration of Interest

Member S Brown declared an interest in Item 19: Approval of the 2019/2020 Waiheke local environment work programme, the Awaawaroa wetland management project, in her role as Chairperson of Forest and Bird who are involved in this project.

4          Confirmation of Minutes

Resolution number WHK/2019/93

MOVED by Chairperson C Handley, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 18 April 2019, as true and correct.

CARRIED

5          Leaves of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

9.1	Onetangi beach structures - Simon Kember and Jane Parlane
	A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachment.
	Resolution number WHK/2019/94 MOVED by Chairperson C Handley, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      thank Simon Kember and Jane Parlane for their attendance and presentation. CARRIED
	Attachments a     23 May 2019, Waiheke Local Board, Item 9.1, Onetangi Beach structures - Simon Kember and Jane Parlane

9.2	Protection of mature trees - Colin Beardon
	A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachment.
	Resolution number WHK/2019/95 MOVED by Chairperson C Handley, seconded by Member B Upchurch: That the Waiheke Local Board: a)      thank Colin Beardon for his attendance and presentation. CARRIED
	Attachments a     23 May 2019, Waiheke Local Board, Item 9.2, Protection of mature trees - Colin Beardon

9.3	Waiheke Health Trust grant application - Julie Cairns and Rozanne Gold
	Resolution number WHK/2019/96 MOVED by Chairperson C Handley, seconded by Member S Brown: That the Waiheke Local Board: a)      thank Julie Cairns and Rozanne Gold for their attendance and presentation. CARRIED

9.4	Wharetana Bay planting plan - Nikki Green and Carl Dalton
	Nikki Green and Carl Dalton were in attendance to present to the board on the Wharetana Bay planting plan.
	Resolution number WHK/2019/97 MOVED by Chairperson C Handley, seconded by Member B Upchurch: That the Waiheke Local Board: a)         thank Nikki Green and Carl Dalton for their attendance and             presentation. CARRIED

9.5	Wharetana Bay - Ross Gillespie
	A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachment.
	Ross Gillespie was in attendance to present to the board on the Wharetana Bay planting plan.
	Resolution number WHK/2019/98 MOVED by Chairperson C Handley, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)         thank Ross Gillespie for his attendance and presentation. CARRIED
	Attachments a     23 May 2019, Waiheke Local Board, Item 9.5, Wharetana Bay - Ross Gillespie

9.6	Wharetana Bay - Pia Reid
	Pia Reid was in attendance to present to the board on the Wharetana Bay planting plan.
	Resolution number WHK/2019/99 MOVED by Chairperson C Handley, seconded by Member B Upchurch: That the Waiheke Local Board: a)         thank Pia Reid for her attendance and presentation. CARRIED

10        Extraordinary Business

There was no extraordinary business.

11	Councillor's update
	This item was withdrawn.

Note:   The Chair with the consent of the meeting accorded precedence to Item 14: Approval of Memorandum of Understanding between Auckland Transport and Waiheke Local Board at this time.

14	Approval of Memorandum of Understanding between Auckland Transport and Waiheke Local Board
	A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachment.
	Resolution number WHK/2019/100 MOVED by Member J Meeuwsen, seconded by Member S Brown: That the Waiheke Local Board: a)      approve the Memorandum of Understanding with Auckland Transport. b)      delegate authority to the chair to sign the Memorandum of Understanding on behalf of the board. c)      acknowledge the cooperative and collaborative work that has been undertaken in developing this Memorandum of Understanding. CARRIED
	Attachments a     23 May 2019, Waiheke Local Board, Item 14, Approval of Memorandum of Understanding between Auckland Transport and Waiheke Local Board, Signed MoU

Note:   The meeting adjourned at 6.00pm to allow Chairperson Cath Handley to sign the  Memorandum of Understanding with Auckland Transport’s Chief Executive Officer, Shane Ellison. The meeting reconvened at 6.03pm.

12

Waiheke Local Grants Round Two 2018/2019 grant allocations

Resolution number WHK/2019/101

MOVED by Member S Brown, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a)      agree to fund, part-fund or decline each application in Waiheke Local Grant Round Two 2018/2019, listed in table one below.  

Application ID	Organisation	Requesting funding for	Amount requested	Amount allocated	Comment
LG1918-201	Waiheke Community Art Gallery	Towards costs for the “Matariki Exhibition 2019” including advertising, installation, curatorial fee and artists support.	$5,000.00	$750	Funding tagged towards exhibition installation
LG1918-213	The Catherine Mitchell Arts Centre Incorporated	Towards acoustic insulation for the Catherine Mitchell Arts Centre including materials, freight and installation costs.	$2,700.00	$2,700.00
LG1918-215	Renee Casserly under the umbrella of Community Networks Waiheke Incorporated	Towards marketing, materials and venue hire costs for the "Fun Palaces" event in October 2019.	$1,998.00	$1,998.00
LG1918-202	Waiheke Hope Centre	Towards supplies for the community soup kitchen from June 2019 to May 2020.	$4,000.00	$2,000.00
LG1918-203	Renew Rehabilitation Charitable Trust	Towards advertising, intellectual property, fees, venue hire and administration costs to deliver mindful and parenting courses.	$7,010.00	Decline	Low priority for funding.
LG1918-205	Living Without Violence (Waiheke Network) Incorporated	Towards the purchase and setup cost of “Exess” platform software for the group.	$2,000.00	$2,000.00
LG1918-209	The Raukatauri Music Therapy Trust	Towards the delivery of music therapy sessions at Waiheke schools including therapist and travel costs.	$8,087.00	$2,000.00
LG1918-210	First Waiheke Sea Scouts	Towards the purchase of a rescue boat.	$10,000.00	Decline	Low priority for funding.
LG1918-217	The Waiheke Resources Trust	Towards the set-up of a community fridge including purchase, installation, transport, stationary and cleaning costs.	$4,500.00	$2,020.00	Partial contribution tagged to fridge and installation. Funding conditional on Health and Safety plan.
LG1918-220	Citizens Advice Bureau Auckland City Incorporated	Towards the purchase and installation of new computers for the Waiheke branch of the Citizens Advice Bureau.	$5,306.00	$5,306.00
LG1918-204	Ross Hawkins	Towards planting costs on Rakino Island from June to August 2019.	$5,000.00	Decline	Low priority for funding
LG1918-212	Parents and Friends of Te Huruhi School	Towards the "Garden to Table" project including salaries and supplies for the garden and kitchen.	$9,000.00	$1,000	Partial contribution tagged to garden supplies.
LG1918-219	Catherine Boyes	Towards planting on Rakino Island including contractor, transport and plant costs from June to September 2019.	$3,550.00	Decline	Low priority for funding.
LG1918-211	Ko Tahi Aroha under the umbrella of Waiheke Primary School	Towards the purchase of a marquee shelter for the Matariki 2019 event.	$4,000.00	$4,000.00	Funding condition: Marquee shelter to be owned by the Piritahi Marae and available for community use.
LG1918-207	Waiheke Golf Club Incorporated	Towards the delivery of golf holiday programmes including coaching, staff, equipment hire and printing material.	$7,380.00	$2,000.00	Funding tagged to holiday programmes.
LG1918-216	Waiheke Community Pool Incorporated	Towards the purchase and installation of a shade cover at Te Huruhi community pool including ground and concrete preparation.	$10,000.00	Decline	Low priority for funding.
Total			$89,531.00	$25,774.00

b)      agree to fund, part-fund or decline each application in round two of the 2018/2019 Waiheke Multi-board applications, listed in the following table:

MB1819-233	Environmental Education for Resource Sustainability Trust	Towards the purchase and delivery of 7,433 native trees and to replace 825 classroom recycling bins in schools and preschools participating in the Paper4trees programme across Auckland.	$323.20	$323.20
Total			$323.20	$323.20

CARRIED

13	Auckland Transport Waiheke Local Board update May 2019
	A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachment.
	Resolution number WHK/2019/102 MOVED by Member B Upchurch, seconded by Member S Brown: That the Waiheke Local Board: a)      receive the Auckland Transport Waiheke Local Board update May 2019. b)      note that in paragraph 8 of the agenda report regarding the Te Werowero sculpture that the Waiheke community is contributing to the purchase of the sculpture rather than the local board. c)      agree on siting the Te Werowero sculpture in the location marked on the tabled document ‘Location for Te Werowero sculpture’. d)      note that the Downtown Ferry Terminal resource consent is granted without addressing the issues raised by the Waiheke Local Board. e)      seek an urgent response from the Auckland Transport Group Manager Metro Service Delivery, Stacey Van Der Putten, with respect to relocating the hospital bus service to the ferry terminal. CARRIED
	Attachments a     23 May 2019, Waiheke Local Board, Item 13, Auckland Transport Waiheke Local Board update, Location for Te Werowero sculpture

Note:   Item 14: Approval of Memorandum of Understanding between Auckland Transport and Waiheke Local Board was taken after Item 11: Councillors Update.

15

Onetangi Beach structure replacement options report

Resolution number WHK/2019/103 MOVED by Member J Meeuwsen, seconded by Member S Brown: That the Waiheke Local Board: a)      approve the replacement of the Onetangi Beach dinghy ramp with the preferred option of a set of wooden access stairs, subject to the Environment and Community Services Committee approving up to $93,000 of the Onetangi budget allocation of $230,000 from the regional coastal renewals budget. b)      request that officers report back to the local board confirming the delivery timeframe for obtaining the required consents, and an expected completion date for the physical works. c)      investigate and report on stairs or alternate access to Onetangi Beach between the Pohutukawa trees opposite 55 The Strand. d)      investigate and report on a simple mechanism for kayak access to Onetangi Beach. CARRIED

16	Little Oneroa Reserve Concept Plan
	Resolution number WHK/2019/104 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a)      endorse the Little Oneroa Reserve Draft Concept Plan, as shown in Attachment C of the agenda report. b)      seek feedback from the community and mana whenua on the Little Oneroa Reserve Draft Concept Plan. CARRIED

17

Tawaipareira Skatepark Open Day 2019

Resolution number WHK/2019/105 MOVED by Member B Upchurch, seconded by Member S Brown: That the Waiheke Local Board: a)      approve a grant of $2,500 to Community Networks Waiheke from the 2018/2019 Locally Driven Initiatives (LDI) ‘walking and cycling promotion’ opex budget for an open day and skate competition at Tāwaipareira Reserve to support placemaking and community engagement.                                                                                                                                     CARRIED

18

Approval of Wharetana Bay Planting Plan

Resolution number WHK/2019/106 MOVED by Member S Brown, seconded by Member B Upchurch: That the Waiheke Local Board: a)      approve the raised earth bund planting plan for Wharetana Bay and allocate up to $20,000 from its 2018/19-2020/21 LDI capex budget for resource consent and implementation. b)      request that further work be undertaken on the suitability of cabbage trees planted in Wharetana Bay Reserve as part of the proposed planting plan and support alternative species being planted if appropriate. c)      fund reserve signage located at the northern and southern ends of the reserve on the foreshore from this budget to confirm the reserve is public land and public use is welcome. d)      reconsider funding all or parts of the adopted Wharetana Bay Concept Plan 2017 in its next term depending on the outcomes of the decisions from the agenda report. CARRIED

19

Approval of the 2019/2020 Waiheke local environment work programme

Member S Brown declared an interest in this item and took no part in the discussion or voting on the matter.

Resolution number WHK/2019/107

MOVED by Member J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a)      approve the allocation of $84,850 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as summarised in the table below:

Project	Budget
Sustainable Schools Waiheke – marine education initiative	$13,850
Awaawaroa wetland management	$12,000
Waiheke environmental grants	$33,000
Project Little Oneroa and wider Waiheke community engagement	$26,000
Total	$84,850

b) request the appropriate council department explore sustainability activities within council assets, including low carbon initiatives at the library, council facilities and at the Waiheke service centre.

CARRIED

20

Auckland Council’s Quarterly Performance Report: Waiheke Local Board for quarter three 2018/2019

Resolution number WHK/2019/108 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a)      receive the performance report for the financial quarter ending 31 March 2019. b)      reallocate the following budgets to the community grants budget for allocation           during the next quick response grant round: Community response LDI FY19                    $8800 Walking and cycling LDI FY19                       $7500 Civic events LDI FY19                                    $3000 CARRIED

21	Remuneration Authority - policy on child care allowances
	Resolution number WHK/2019/109 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a)      delegate to Member S Brown to provide feedback on the Remuneration Authority’s proposed policy on child care allowances in discussion with other board members. CARRIED

22

Regulatory Committee report: Waste Bylaw Statement of Proposal

Resolution number WHK/2019/110 MOVED by Member B Upchurch, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      note the Regulatory Committee’s resolution REG/2019/21. b)      receive the Waste Bylaw Statement of Proposal report (Attachment A of the agenda report). c)      provide formal feedback in writing by 16 June 2019 and/or in person to the Panel on Friday 26 July 2019 between 1:00- 5:00pm at the Level 2 Reception Lounge, Auckland Town Hall, should the board decide to do so. CARRIED

23

Chairperson's report

Resolution number WHK/2019/111 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a)      note the report from Chairperson Cath Handley. b)      support the Waiheke Accommodation Providers (WAPS) in seeking to move Waiheke Island accommodation providers from category B to category C within the APTR classification. c)      delegate the Chair Cath Handley to represent the board’s decision and the rationale to move Waiheke Island accommodation providers from category B to category C within the APTR classification, to the Governing Body. CARRIED

24	Waiheke Local Board workshop record of proceedings
	Resolution number WHK/2019/112 MOVED by Member B Upchurch, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      note the record of proceedings of the Waiheke Local Board workshop held on 11 April, 18 April, 5 May and 9 May 2019. CARRIED

25	Governance Forward Work Programme
	Resolution number WHK/2019/113 MOVED by Member B Upchurch, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      note the Governance Forward Work Programme. CARRIED

26	List of resource consents
	Resolution number WHK/2019/114 MOVED by Member B Upchurch, seconded by Member J Meeuwsen: That the Waiheke Local Board: a)      note the lists of resource consents lodged related to Waiheke Island from 7 to 13 April, 14 to 20 April, 21 to 27 April, 28 April to 3 May and 5 to 11 May 2019. CARRIED

27        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Member S Brown closed the meeting with the following karakia.

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

7.12 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................