Minutes of Whau Local Board

Whau Local Board

22 May 2019

1 Welcome

Chairperson Mulholland opened the meeting and welcomed everyone present.

2 Apologies

Resolution number WH/2019/55

MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley:

That the Whau Local Board:

a) accept the apology from member Te'eva Matafai for absence.

CARRIED

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board:

Note: Member D Macdonald declared an interest as Treasurer of the Avondale Business Association.

Board Member	Organisation / Position
Tracy Mulholland	· New Lynn Business Association – Business Associate/Contractor
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Deputy Chairman · New Lynn Bowling Club - Patron · New Lynn RSA - Member
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation – Member · Grey Power - Member
Duncan Macdonald	· Avondale Community Society – Chairman · Avondale-Waterview Historical Society - Member · Avondale Jockey Club – Member · Avondale Business Association – Treasurer
Te’eva Matafai	· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival Village Coordinators Trust ATEED - Chairperson · Aspire Events – Director
David Whitley	· Rosebank Business Association - Member · REINZ - Member · Chamber of Trade - Mentor · Lopdell House - Trustee · Amalgamated Hardware Merchants (AHM) Apprenticeship Trust – Trustee · Rotary New Lynn – Head director of Public Relations New Lynn

4 Confirmation of Minutes

Resolution number WH/2019/56

MOVED by Chairperson T Mulholland, seconded by Member C Farmer:

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 24 April 2019, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation – Whau Youth Board

Resolution number WH/2019/57

MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley:

That the Whau Local Board:

a) receive the presentation and thank members of the Whau Youth Board for their attendance.

CARRIED

9 Public Forum

	Janet Charman attended to address the meeting regarding heritage protection of trees at Tait Bequest Park (103-109 Rosebank Road) and Highbury Triangle (99 Rosebank Road) Avondale.
	A copy of the Notable Trees nomination document was tabled.

	John Schoens attended to address the meeting regarding various parking vehicle concerns.
	A document was tabled.

9.1

Public Forum - Janet Charman - heritage protection of trees

Public Forum - John Schoens - various parking vehicle concerns on Cliff View Drive.

9.2

Resolution number WH/2019/58

MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley:

That the Whau Local Board:

a) thank Janet Charman for her presentating regarding heritage protection of trees at Tait Bequest Park and Highbury Triangle, Avondale and thank her for her attendance.

b) thank John Schoens for his presentation regarding cars parked on Cliff View Drive, parking for display or sale and repairs of broken down vehicles using the road and thank him for his attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Whau Ward Councillor Update

Resolution number WH/2019/59

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) thank Whau Ward Councillor Ross Clow for his update.

CARRIED

Auckland Transport Update Report for Whau Local Board – May 2019

Resolution number WH/2019/60

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:

That the Whau Local Board:

a) receive Auckland Transport’s update for May 2019.

b) reject the commentary of Auckland Transport in Paragraph 8 noting that in the board and residents do view vehicles continuously parked for sale as constituting a safety matter.

c) request that Auckland Transport staff give further consideration to the matter raised with regards to cars parked on Cliff View Drive, including the relation to Auckland Transport Traffic Bylaw 2012 Section 23 Parking for display or sale, and provide advice on how issues raised could be responded to.

CARRIED

13	Business Improvement District Programme Compliance Report to Whau Local Board for FY 2017-2018
	Note: Member D Macdonald declared an interest in this item and took no part in the discussion or voting on the matter.
	Resolution number WH/2019/61 MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District (BID) programmes: i) $58,000 for Blockhouse Bay Business Association ii) $185,325 for New Lynn Business Association iii) $455,000 for Rosebank Business Association b) recommends to the Governing Body that the following targeted rate amount be struck for an Avondale BID but that council continues to withheld payment of the BID grant until such time as the serious concerns regarding the Avondale Business Association have been satisfactorily resolved: i) $154,000 for Avondale Business Improvement District. CARRIED
	Note: Pursuant to Standing Order 1.9.7 Member D Battersby requested his dissenting vote be recorded.

Note: Member D Battersby retired from the meeting at 6.28pm.

Approve Public Notification of Intention to Grant A New Community Lease for Clubrooms and Two Garage Spaces at Eastdale Reserve, 33-37 Eastdale Road, Avondale

Resolution number WH/2019/62

MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley:

That the Whau Local Board:

a) approve the public notification of Auckland Council’s intention to grant Avondale Community Action a new community lease to be issued under the Local Government Act 2002 for the council-owned clubrooms and two garage spaces being 122m² (more or less) located on the parcel legally described as Lot 1 on Deposited Plan 84147 at Eastdale Reserve, 33-37 Eastdale Road, Avondale (Attachment A) on the following terms and conditions:

i) term – one year with a one year right of renewal

ii) rent - $1.00 plus GST per annum if demanded

iii) maintenance fee - $500 plus GST per annum

iv) a community outcomes plan be agreed with Avondale Community Action;

b) delegate to the Whau Local Board Chair to appoint a panel to hear, consider and decide on any submissions or objections received following the public notification of process

c) note that all other terms and conditions of the proposed new community lease would be in accordance with the Auckland Council Community Occupancy Guidelines 2012

d) request that council staff report back to the local board following public notification for a decision or final approval of the proposed new community lease.

CARRIED

Note: Member D Macdonald retired from the meeting at 6.29pm.

Whau Local Grant Round Two 2018/2019 Grant Allocations

Resolution number WH/2019/63

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:

That the Whau Local Board:

a) agree to fund, part-fund or decline each application in round two of the Whau Local Grants 2018/2019 as outlined in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Amount Approved
LG1921-202	Kelston Girls' College	Towards the marketing, set up and facilitators' costs for "ArtWest 2019". Note: Ensure strong Local Board recognition and branding.	$8,784.00	$5,000.00
LG1921-209	Auckland Malayali Samajam Incorporated	Towards venue hire, sound system, and certificate printing costs for the "Art Festival" held on 06/07/2019 Decline: Grant round oversubscribed: Limited funding.	$1,437.00	Decline
LG1921-223	Action Education Incorporated	Towards the facilitator fees to deliver 15 "Spoken Word Poetry" workshops at schools in Whau area between 1/6/2019 and 1/6/2020 Decline: Grant round oversubscribed: Limited funding.	$3,000.00	Decline
LG1921-229	Waitakere Auckland Brass Band	Towards the installation of a heatpump for the "Waitakere Auckland Brass Band" rehearsal venue.	$10,500.00	$3,000.00
LG1921-201	Titirangi Baptist Church	Towards the "Breakfast" and "Live for Tomorrow" programmes including food, cutlery, plates, art supplies and equipment for murals between 03/6/2019 and 13/12/2019. Note: Venue must be Green Bay High School.	$1,200.00	$1,200.00
LG1921-204	Kids Can Charitable Trust	Towards purchase of food for the “Food for Kids” programme	$10,000.00	$5,000.00
LG1921-210	Auckland Refugee Council Incorporated t/a Asylum Seekers Support Trust	Towards the purchase of bikes, locks, helmets and a bike stand for the Auckland Refugee Council Incorporated.	$1,670.00	$1,670.00
LG1921-211	Royal New Zealand Plunket Trust	Towards first aid courses, venue hire costs and teacher's wages at Kelston-New Lynn Plunket Playgroup.	$6,900.00	$3,500.00
LG1921-212	New Zealand Centre for Gifted Education Limited	Towards salary and operational costs to run “New Zealand Centre for Gifted Education's MindPlus” programme from 4/6/2019 to 30/4/2020. Decline: Grant round oversubscribed: Limited funding.	$4,000.00	Decline
LG1921-213	Ranibow Celebrating Life Trust	Towards "The Dancing Wonders" including the choreographer's costs, venue hire, and insurance from 1/6/2019 to 7/12/2020.	$3,000.00	$1,260.00
LG1921-214	Kids Safe With Dogs	Towards instructors fees and printing costs for "Kids Safe With Dogs" from 22/07/2019 to 20/12/2019.	$4,887.00	$2,000.00
LG1921-216	Asthma New Zealand Incorp.	Towards the purchase of three tablet devices and 26 expiratory muscle trainer devices for "Asthma and Chronic Obstructive Pulmonary Disease Education and Awareness"	$5,000.00	$1,600.00
LG1921-221	West Auckland Community Toy Library	Towards seven months venue hire for "West Auckland Community Toy Library" premises	$4,550.00	$2,500.00
LG1921-222	The Crescendo Trust of Aotearoa (CTOA)	Towards the educators' contract fee for the "CTOA pathway programme" from 1/6/2019 to 1/6/2020.	$4,320.00	$3,000.00
LG1921-224	Beacon BHB	Towards “Beacon BHB's” coordination fees, signage hardware costs and printing costs from 1/6/2019 to 1/2/2020. Note: Project must show the awareness of the Whau Local Board communities	$4,500.00	$4,000.00
LG1921-230	Youthline Auckland Charitable Trust	Towards operational costs for "Youthline Youth Helpline" from 1/7/2019 to 31/3/2020	$5,000.00	$2,000.00
LG1921-232	Bhartiya Samaj Charitable Trust	Towards "Children Learning Support Programme" including tutors' salaries, purchase of resources, and refreshments from 09/06/2019 to 31/05/2020.	$4,800.00	$800.00
LG1921-233	Community Waitakere Charitable Trust	Towards costs of the "Social Kelston - pilot program and activations" including costs of arts classes, equipment, marketing materials and management fee from 17/6/2019 to 23/09/2019. Decline: Grant round oversubscribed: Limited funding.	$6,500.00	Decline
LG1921-236	Sport Waitakere Trust	Towards operational costs for the "Collaborative Marketplace" from 03/06/2019 to 31/07/2020. Decline: Grant round oversubscribed: Limited funding.	$8,000.00	Decline
LG1921-215	Lions Club of New Lynn Incorporated	Towards the "New Lynn Lions Santa Parade" including costs of road closure, advertising and administration. Note: To be mindful of other New Lynn centred Christmas events and ensure communication between organisers	$5,000.00	$2,000.00
LG1921-217	Blockhouse Bay Business Association	Towards reusable bags Decline: Grant round oversubscribed: Limited funding.	$5,000.00	Decline
LG1921-205	New Zealand Eid Day Trust	Towards entertainment expenses at the “New Zealand Eid Day 2019” held between 2 May to 2 June 2019.	$5,000.00	$1,500.00
LG1921-228	Hollywood Avondale under the umbrella of Sea of Trees Limited	Towards installation of strip lights on the steps of the cinema.	$5,000.00	$5,000.00
LG1921-234	Western Elite Throws Academy Athletics Club Incorporated	Towards basic athletics equipment including for “Western Elite Throws Academy Athletics Club”. Decline: Application insufficiently developed: The project not fully defined or developed, applicant may be invited to submit an application to a future grant round.	$4,927.00	Decline
LG1921-231	The Whau River Catchment Trust	Towards tools and equipment for volunteers.	$4,867.00	$4,000.00
		TOTAL	$127,842.00	$49,030.00

b) agree to fund, part-fund or decline each application in round two of the Whau Multi-board Grants 2018/2019 as outlined in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Amount Approved
MB1819-205	The Reading Revolution	Towards the costs of the managers and trainers salary from July 2019 to July 2020 for the "Three Days Read to Lead" programme including venue hire (New Lynn Library) and 25 handbooks from "The Reader Organisation"	$5,875.00	$500.00
MB1819-213	StarJam Charitable Trust	Towards costs for StarJam Auckland: music performances for young people with a disability from 3 June 2019 to 3 February 2020.	$3,700.00	$1,200.00
MB1819-214	Tuileapa Youth Mentoring Service	Towards a contribution for salaries of mentors operating services for Pacific and Maori youth Decline: Grant round oversubscribed: Limited funding.	$2,000.00	Decline
MB1819-226	Fix Up, Look Sharp	Towards operational costs for the "supporting men access jobs" programme from 8 June 2019 to 6 June 2020.	$2,000.00	$2,000.00
MB1819-236	Auckland Kids Achievement Trust	Towards wages for the Kiwi Can leaders in schools from 1 June to 31 December 2019. Decline: Grant round oversubscribed: Limited funding.	$5,000.00	Decline
MB1819-245	Zeal Education Trust	Towards the "West Auckland Street Youth Work and Community Activations" including project manager wages, activity costs, van hire and resources from 1 July 2019 to 30 June 2020. Decline: Grant round oversubscribed: Limited funding.	$3,275.67	Decline
MB1819-255	Waitakere Adult Literacy Incorporated	Towards the "Whanau Links" programme including tutor fees and venue hire from 22 July to 29 November 2019.	$4,000.00	$2,000.00
MB1819-260	Children's Autism Foundation	Towards extending the outreach service delivery for children with autism and their families, in south and west Auckland.	$2,400.00	$2,000.00
MB1819-261	Deaf Wellbeing Society Incorporated	Towards costs for the art and craft drop in community centre including art and craft supplies, venue hire co-ordinator fees and volunteer expenses from 5 June 2019 to 1 July 2020.	$2,000.00	$2,000.00
MB1819-265	PHAB Association (Auckland) Incorporated	Towards project coordination and activity costs including, external facilitators, support staff and administration cost for the "Diversity for all" project from 3 June to 20 December 2019. Decline: Grant round oversubscribed: Limited funding.	$1,800.00	Decline
MB1819-271	Hearts & Minds NZ Incorporated	Towards updating and printing the Support Services Directory 2019 to 2021 for the North Shore, Waitakere and Rodney areas.	$3,000.00	$1,500.00
MB1819-220	Project Litefoot Trust	Towards a contribution for the overall costs of the project, including salaries, materials installed at the club, administration costs, travel costs, and promotion for Project Litefoot.	$1,623.98	$1,000.00
MB1819-225	The Kids for Kids Charitable Trust	Towards venue hire and production costs of the "Kids for Kids" event in Takapuna. Decline: Does not align with local board priorities: There is a low alignment with the local board’s priorities and/or community outcome(s).	$143.75	Decline
MB1819-237	Interacting Theatre Trust	Towards the "InterACT Festival 2019" for people with disabilities, including St Johns, portaloos, entertainment and venue hire from 23 October to 25 October 2019. Decline: Grant round oversubscribed: Limited funding.	$1,909.50	Decline
MB1819-223	Auckland Basketball Services Limited	Towards the West Auckland Junior Development Programme including venue hire (Trusts Arena), administrator fees from 4 June to 17 December 2019. Decline: Grant round oversubscribed: Limited funding.	$6,000.00	Decline
MB1819-248	New Zealand Muslim Association New Zealand Islamic Organisation	Towards transport to fitness classes and instructor fees for older people. Decline: Grant round oversubscribed: Limited funding.	$1,250.00	Decline
MB1819-275	Te Kura O Hoani Waititi Marae	Towards costs of Te Wikihakinakina 2019 Decline: Grant round oversubscribed: Limited funding.	$10,098.33	Decline
Total			$56,076.23	$12,200.00

CARRIED

Auckland Council’s Quarterly Performance Report: Whau Local Board for Quarter Three 2018/2019

Resolution number WH/2019/64

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019.

b) express its concern with regards to the non-delivery of Item 2257 New Lynn Transit Laneway Stage 2. Concerns have repeatedly been raised by the board around the finish of the laneway surface and the non-adhesion of art discs since installation. The board note that this aspect of the art installation has failed and that a substantive solution has not been able to be progressed. The board request that remaining discs be removed and the surface be reinstated to an exposed aggregate or similar concrete surface.

c) note that whilst ATEED have developed a document in regards to Item 537 Local Economic Development Plan, that the local board is seeking additional external advice to help further develop its approach. The local board have concern with the lack of local economic development support within Auckland Council for local boards, particularly support that has a localised and integrated approach.

CARRIED

Approval for Four New Road Names at Thom Street, New Lynn

Resolution number WH/2019/65

MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) approve the retention of the existing road name ‘Thom Street’ for the public road to be extended in the Thom Street development site, pursuant to section 319(1)(j) of the Local Government Act 1974

b) approve the following four names for the following new roads in the Thom Street development site, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN30575930 (LUC-2016-1285, SUB-2016-1287)):

i) COAL 1: Matapaia Lane

ii) COAL 2: Kaikawaka Lane

iii) COAL 3: Paeroa Lane

iv) COAL 4: Pekapeka Lane.

CARRIED

Remuneration Authority – Policy on Child Care Allowances

Resolution number WH/2019/66

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:

That the Whau Local Board:

a) endorse the draft submission on the Remuneration Authority’s proposed policy on childcare allowances.

CARRIED

Proposed Waste Management and Minimisation Bylaw and Amendments to the Trading and Events in Public Place

Resolution number WH/2019/67

MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley:

That the Whau Local Board:

a) receive the 11 April 2019 Regulatory Committee resolution on the proposed Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Place.

b) note that public consultation on the proposal is scheduled from 10 May to 16 June 2019. A panel will consider any feedback, deliberate and make recommendations to the Governing Body. A final decision on any new bylaw and bylaw amendments will be made on 22 August 2019.

CARRIED

Governance Forward Work Calendar – May 2019

Resolution number WH/2019/68

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:

That the Whau Local Board:

a) receive the governance forward work calendar for May 2019.

CARRIED

Confirmation of Workshop Records – 3 April 2019, 10 April 2019 and 17 April 2019

Resolution number WH/2019/69

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) confirm the record of the workshop held on 3 April 2019, 10 April 2019 and 17 April 2019.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.34 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Tracy Mulholland
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP	To 6.28pm (Item 13)
	Catherine Farmer
	Duncan Macdonald, JP	To 6.29pm (Item 14)
	David Whitley