Minutes of Waitākere Ranges Local Board

Waitākere Ranges Local Board

23 May 2019

1 Welcome

Chairperson Greg Presland opened the meeting and welcomed those present.

2 Apologies

Resolution number WTK/2019/50

MOVED by Chairperson G Presland, seconded by Member N Henderson:

That the Waitākere Ranges Local Board:

a) accept the apology from Member S Tollestrup for absence.

CARRIED

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

Note: Deputy Chair person S Toms declared an interest in item LG1919-210 Kate Parker under the umbrella of Tungsten Works Limited and took no part in the discussion or voting on the matter.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Sandra Coney	- Waitemata District Health Board – Elected Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Cartwright Collective – Member - Titirangi RSA – Member - Portage Trust – Member - West Auckland Trust Services - Director
Neil Henderson	- Portage Trust – Elected Member - West Auckland Trust Services (WATS) Board – Trustee/Director - Kaipatiki Project - Employee
Greg Presland	- Lopdell House Development Trust – Trustee - Whau Coastal Walkway Environmental Trust – Trustee - Combined Youth Services Trust – Trustee - Glen Eden Bid – Member - Titirangi Ratepayers and Residents Association - Member - Waitakere Ranges Protection Society - Member - Titirangi RSA - Member - Maungakiekie Golf Club - Member
Steve Tollestrup	- Waitakere Licensing Trust – Elected Member - Waitakere Task force on Family Violence – Appointee - Piha RSA - Member
Saffron Toms	Nil
Ken Turner	Nil

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

Board	Organisation/Position
Sandra Coney	- Friends of Arataki Incorporated – Trustee
Neil Henderson	- Friends of Arataki Incorporated – Trustee - Rural Advisory Panel - Member
Steve Tollestrup	- Glen Eden Business Improvement District - Member - Aircraft Noise Consultative Committee Group - Member - Local Government New Zealand Zone One Committee - Member
Greg Presland	- Glen Eden Business Improvement District (alternate)
Saffron Toms	- Ark in the Park - Manukau Harbour Forum - Chair

4 Confirmation of Minutes

Resolution number WTK/2019/51

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 18 April 2019, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

Resolution number WTK/2019/52

MOVED by Chairperson G Presland, seconded by Member S Coney:

That the Waitakere Ranges Local Board:

a) acknowledges the passing of Fiona Cunningham a long term council officer who died recently from cancer. Our thoughts are with her family and close friends at this difficult time.

b) also acknowledges the passing of talented musician Malcolm Black whose group Netherworld Dancing Toys had a huge hit with their song For Today in 1985. He died after a long struggle with cancer. Our thoughts are with his family and close friends at this difficult time.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

Note: Items 8.1, 8.2, 8.3 and 8.4 were considered together.

8.1

Deputation - Glen Eden Free Community Pataka project, Heather Tanquay

Resolution number WTK/2019/53

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) receive the presentation on the Glen Eden Free Community Pataka project and thank Heather Tanquay, from the Glen Eden Residents Association, for her attendance.

CARRIED

8.2	Deputation - Feral chickens in Titirangi Village, Tanya Wilkinson
	A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2019/54 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) receive the presentation on feral chickens in Titirangi Village and thank Tanya Wilkinson for her attendance. CARRIED
	Attachments a 23 May 2019 Waitākere Ranges Local Board Item 8.2: Deputation - Feral chickens in Titirangi Village, Tanya Wilkinson - presentation

8.3	Deputation - The Re-Creators and upcycling, Ger Tew
	A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2019/55 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) receive the presentation on The Re-Creators upcycling work and thank Ger Tew, founder, for her attendance. CARRIED
	Attachments a 23 May 2019 Waitākere Ranges Local Board Item 8.3: Deputation - The Re-Creators and upcycling, Ger Tew - presentation

8.4	Deputation - Te Henga (Bethels Beach) local issues, Janet Cole and Jenny Macdonald
	A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2019/57 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) receive the presentation providing an update on Te Henga local issues and thank Janet Cole and Jenny Macdonald, for their attendance. CARRIED
	Attachments a 23 May 2019 Waitakere Ranges Local Board Item 8.4 Deputation - Te Henga (Bethels Beach) local issues, Janet Cole and Jenny Macdonald - presentation

9 Public Forum

9.1

Public Forum - Gillian Roberts and Dareen van der Voort - Titirangi Village feral chickens and rodents issue

Gillian Roberts and Dareen van der Voort attended to address the meeting regarding an update from the board on the Titirangi village feral chickens and rodents issue.

Resolution number WTK/2019/58

MOVED by Chairperson G Presland, seconded by Member K Turner:

That the Waitakere Ranges Local Board:

a) receive the presentation and thank Gillian Roberts and Dareen van der Voort for their presentation regarding the Titirangi Village feral chickens and rodents issue.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Waitākere Ward Councillor Update

Resolution number WTK/2019/59

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) thank Waitākere Ward Councillors Linda Cooper and Penny Hulse for their update.

CARRIED

Renewal and variation of community lease to The Waiatarua Ratepayers & Residents Association Incorporated, 911 West Coast Road, Waiatarua

Donna Cooper, Community Lease Specialist, was in attendance to speak to this item.

Resolution number WTK/2019/60

MOVED by Member N Henderson, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) grant a renewal of community lease to The Waiatarua Ratepayers & Residents Association Incorporated for Waiatarua Hall, Waiatarua Reserve, 911 West Coast Road, Waiatarua for a term of five years commencing 1 June 2019

b) grant a variation of the renewal of community lease to:

i) include the Smokefree Policy clause as approved by the Waitākere Ranges Local Board on 12 June 2014, Resolution WTK/2014/65 (Attachment A)

c) approve all other terms and conditions as contained in the existing deed of community lease dated 23 December 2015.

CARRIED

Approve the public notification of the intention to classify Titirangi War Memorial Reserve, 500 South Titirangi Road, Titirangi under the Reserves Act 1977

Donna Cooper, Community Lease Specialist, was in attenace to speak to this item.

Resolution number WTK/2019/61

MOVED by Member S Coney, seconded by Member N Henderson:

That the Waitākere Ranges Local Board:

a) approve the public notification of Auckland Council’s intention to classify Titirangi War Memorial Reserve described as Part Lot 17 on Deposited Plan 6678 under section 16 (4) of the Reserves Act as proposed in the site plan (Attachment A)

b) delegate to the Waitākere Ranges Local Board Chair to appoint a panel to consider submissions or objections received following the public notification of the intention to classify Titirangi War Memorial Reserve and for the panel to make a decision.

c) request that council staff report back to the local board following public notification for a decision on the classification of Part Lot 17 on Deposited Plan 6678 from recreation reserve to local purpose (community purposes and historic war memorial site) reserve, recreation reserve and scenic reserve.

CARRIED

Note: The chairperson accorded precedence to Item 15: Auckland Transport’s update for May 2019 (8.12pm)

Auckland Transport's update for May 2019

Bruce Thomas, Auckland Transport’s Elected Member Relationship Manager, was in attendance to speak to this item.

Resolution number WTK/2019/62

MOVED by Member N Henderson, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) receive Auckland Transport’s update for May 2019.

b) nominate Members K Turner and S Coney to provide feedback on Auckland Transport’s seal extension policy currently under review.

CARRIED

Waitākere Ranges Local Grants, Round Two 2018/2019 grant allocations

Note: Deputy Chair person S Toms declared an interest in item LG1919-210 Kate Parker under the umbrella of Tungsten Works Limited and took no part in the discussion or voting on the matter.

Resolution number WTK/2019/63

MOVED by Member N Henderson, seconded by Member K Turner:

That the Waitākere Ranges Local Board:

a) Fund, part-fund or decline applications received for Waitākere Ranges Local Board Local Grants Round Two, listed in table one and table two below from the budget line 338: Community Grants, $22,983.

b) Approve the allocation of an additional $21,242 for the above purpose, to be taken from any of the following partially unspent or unallocated budget lines:

i) ID 186: Community Response Fund

ii) ID 198: Local Events Fund

Table One: 2018/2019 Waitākere Ranges Local Grants, Round Two

Application ID	Organisation	Requesting funding for	Amount requested	Amount Approved
LG1919-217	Te Uru Waitakere Contemporary Gallery Incorp.	Towards artist fees, travel and material costs for "Names held in our mouths" workshops.	$3,500.00	$1,500.00
LG1919-227	EBS Collective Limited	Towards directors fees for the “Lunar State” project for Te Pou Rangitahi Festival in October 2019..	$2,900.00	$1,500.00
LG1919-228	Good Story Limited	Towards editing and indexing of "The Forest of Tiriwa" archive	$1,700.00	$1,500.00
LG1919-210	Kate Parker *under the umbrella of Tungsten Works Limited*	Towards design fee, laser cutting, printing and assembly of "Kowhai and The Giants"	$5,000.00	$3,000.00
LG1919-205	VisionWest Community Trust	Towards a coffee machine for the hospitality programme.	$3,273.00	$1,500.00
LG1919-206	Titirangi Baptist Church	Towards wages for youth workers. Decline: due to oversubscribed funding round	$10,449.00	Decline
LG1919-207	Kids Safe with Dogs Charitable Trust	Towards print material and wages for instructors and administrators. Decline: due to oversubscribed funding round.	$2,814.00	Decline
LG1919-213	Royal New Zealand Plunket Trust	Towards an eight month contribution for wages and venue costs for the Titirangi playgroup. Decline due to oversubscribed funding round.	$7,000.00	Decline
LG1919-214	Waitakere City Workers' Educational Association Incorp.	Towards the Housing Call to Action monthly meeting room hire, administrative support and development and printing of the 2019 Guide to Homelessness and Housing Resources in West Auckland Directory.	$7,500.00	$5,000.00
LG1919-223	Jade Tang-Taylor under the umbrella of Glen Eden Community House Incorp.	Towards the "Welcome Home" Project Note: This project will be supported via a discretionary grant.	$13,800.00	0
LG1919-225	Raukatauri Music Therapy Trust	Towards venue hire of the Titirangi Community House.	$3,494.00	$2,000.00
LG1919-230	Youthline Auckland Charitable Trust	Towards training, supporting and supervising the volunteer counsellors. Decline due to oversubscribed funding round	$5,000.00	Decline
LG1919-222	Nicole Otte	Towards venue hire for home schooling. Defer to quick response, round three	$1,400.00	Deferred
LG1919-215	Dance Therapy NZ	Towards dance therapist and assistant, supervision, administration and equipment costs. Decline due to oversubscribed funding round.	$4,500.00	Decline
LG1919-232	Sport Waitakere Trust	Towards project and coordinator costs of the “Collaborative Marketplace” project. Decline due to oversubscribed funding round.	$6,000.00	Decline
LG1919-211	Oratia District Ratepayers & Residents Association Incorp.	Towards the purchase of materials for the construction of the tunnel traps. Defer to quick response, round three.	$751.00	Deferred
LG1919-201	Tracey Parsons	Towards fencing of the Bethells Road site. Decline due to oversubscribed funding round.	$7,669.00	Decline
LG1919-229	NZ Bird Rescue Charitable Trust	A purpose-built sea bird enclosure for the rehabilitation of sea bird species.	$7,899.00	$6,500.00
LG1919-231	Tread Lightly Charitable Trust	Towards the Tread Lightly “Drain Game” at Swanson School. Decline due to oversubscribed funding round.	$1,545.00	Decline
LG1919-204	Piha Surf Life Saving Club Incorporated	Towards first aid training for lifeguards at Piha Surf Life Saving Club.	$5,261.00	$2,000.00
LG1919-226	Te Kura o Hoani Waititi Marae	Towards a subsidy for students to participate in the "Hillary Outdoor Adventure Programme"	$2,354.00	$1,500.00
		TOTAL	$103,809.00	$26,000.00

Table Two: 2018/2019 Waitākere Ranges Multi-board Grants, Round Two

Application ID	Organisation	Requesting funding for	Amount requested	Amount Approved
MB1819-273	Sisters United Trust	Towards venue hire, facilitator costs, resources and catering for “Sisters United Girls Conference” on 2 August 2019 in Auckland. Decline due to oversubscribed funding round.	$2,104.10	Decline
MB1819-214	Tuileapa Youth Mentoring Service	Towards a contribution for salaries of mentors operating services for Pacific and Maori youth	$4,000.00	$4,000.00
MB1819-226	Fix Up, Look Sharp	Towards operational costs for the "supporting men access jobs" programme from 8 June 2019 to 6 June 2020. Decline due to oversubscribed funding round.	$1,500.00	Decline
MB1819-245	Zeal Education Trust	Towards West Auckland Street Youth Work and Community Activations Project, including project manager wages, activity costs, van hire and resources from 1 July 2019 to 30 June 2020.	$3,275.67	$3,275.67
MB1819-255	Waitakere Adult Literacy Incorp.	Towards the "Whanau Links" programme including tutor fees and venue hire from 22 July to 29 November 2019.	$2,000.00	$1,500.00
MB1819-260	Children's Autism Foundation	Towards extending the outreach service delivery for children with autism and their families, in south and west Auckland.	$1,920.00	$1,920.00
MB1819-265	PHAB Association (Auckland) Incorp.	Towards project coordination and activity costs including, external facilitators, support staff and administration costs for the "Diversity for all" project from 3 June to 20 December 2019. Decline due to oversubscribed funding round.	$900.00	Decline
MB1819-271	Hearts & Minds NZ Incorp	Towards updating and printing the Support Services Directory 2019 to 2021 for the North Shore, Waitakere and Rodney areas. Decline due to oversubscribed funding round.	$3,000.00	Decline
MB1819-225	The Kids for Kids Charitable Trust	Towards venue hire and production costs of the "Kids for Kids" event in Takapuna. Decline due to oversubscribed funding round.	$339.24	Decline
MB1819-237	Interacting Theatre Trust	Towards the "InterACT Festival 2019" for people with disabilities, including St Johns, portaloos, entertainment and venue hire from 23 October to 25 October 2019.	$1,280.00	$1,280.00
MB1819-223	Auckland Basketball Services Limited	Towards the “West Auckland Junior Development Programme” including venue hire and administrator fees from 4 June to 17 December 2019. Decline due to oversubscribed funding round.	$6,000.00	Decline
MB1819-248	New Zealand Muslim Association New Zealand Islamic Organisation	Towards transport to fitness classes and instructor fees for older people.	$1,250.00	$1,250.00
MB1819-275	Te Kura O Hoani Waititi Marae	Towards costs of Te Wikihakinakina 2019	$10,098.33	$5,000.00
		TOTAL	$37,667.34	$18,225.67

CARRIED

Note: Item 15: Auckland Transport’s update for May 2019 was taken after Item 13: Approve the public notification of the intention to classify Titirangi War Memorial Reserve, 500 South Titirangi Road, Titirangi under the Reserves Act 1977 (8.12pm).

Business Improvement District Programme Compliance Report to Waitakere Ranges Local Board for FY 2017-2018

Resolution number WTK/2019/64

MOVED by Member S Coney, seconded by Member N Henderson:

That the Waitākere Ranges Local Board:

a) recommend the Governing Body strike the targeted rate for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District (BID) programme:

i) $91,920 Glen Eden Village Business Association.

CARRIED

Auckland Council’s Quarterly Performance Report: Waitākere Ranges Local Board for quarter three 2018/2019

Raewyn Curran, Snr Local Board Advisor – Waitākere Ranges was in attendance to speak to this item.

Resolution number WTK/2019/65

MOVED by Chairperson G Presland, seconded by Member S Coney:

That the Waitākere Ranges Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019.

b) confirm that any likely underspends will be confirmed and may be reallocated via the local grants process or to progress discretionary initiatives. Known underspends are from:

i) 186: Community Response Fund

ii) 198: Local Events Fund

iii) 719: Kauri Dieback Coordinator

iv) 740: Coastal and Marine

v) 65: Glen Eden Innovation Attraction.

c) approve allocation of a $15,000 contribution to the costs for Ethkick 2020, a multi-ethnic football tournament and cultural celebration in the Glen Eden area out of the unused budget line 719: Kauri Dieback.

d) approve allocation of a $10,000 contribution to the costs for 'Welcome Home community led initiative’ “to give new residents all the information they need to find their feet in their new community”, from the unused budget line 2811: Community Response Fund.

e) note and support the proposed carry forward identified in paragraph 25 a), b) and c) of the report.

CARRIED

Note: The chairperson accorded precedence to Item 22: Chair's report - Greg Presland (9.00pm)

The motion was put in parts.

Chair's report - Greg Presland

Resolution number WTK/2019/66

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) receive the Chair’s report for May 2019.

CARRIED

Resolution number WTK/2019/67

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

b) declare a climate emergency for the Waitākere Ranges Local Board area.

A division was called for, voting on which was as follows:

For

Member S Coney

Chairperson G Presland

Deputy Chairperson S Toms

Against

Member N Henderson

Member K Turner

The motion was declared carried by 3 votes to 2.

CARRIED

Resolution number WTK/2019/68

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

c) urge Auckland Council to declare a climate emergency for the Auckland region.

A division was called for, voting on which was as follows:

For

Member S Coney

Chairperson G Presland

Deputy Chairperson S Toms

Member N Henderson

Against

Member K Turner

The motion was declared carried by 4 votes to 1.

CARRIED

Remuneration Authority - policy on child care allowances

Resolution number WTK/2019/69

MOVED by Chairperson G Presland, seconded by Member K Turner:

That the Waitākere Ranges Local Board:

a) delegate to Deputy Chairperson S Toms and member S Coney to prepare the draft submission on the Remuneration Authority’s proposed policy on childcare allowances.

CARRIED

Panuku Development Auckland Local Board Six Monthly Update 1 October 2018 to 31 March 2019

Resolution number WTK/2019/70

MOVED by Chairperson G Presland, seconded by Member K Turner:

That the Waitākere Ranges Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 October 2018 to 31 March 2019.

CARRIED

Proposed Waste Management and Minimisation Bylaw and Amendments to the Trading and Events in Public Place

Resolution number WTK/2019/71

MOVED by Chairperson G Presland, seconded by Member N Henderson:

That the Waitākere Ranges Local Board:

a) receive the 11 April 2019 Regulatory Committee resolution on the proposed Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Place.

b) note that public consultation on the proposal is scheduled from 10 May to 16 June 2019. A panel will consider any feedback, deliberate and make recommendations to the Governing Body. A final decision on any new bylaw and bylaw amendments will be made on 22 August 2019.

CARRIED

Local board input to Waikumete Cemetery Expansion Report

Resolution number WTK/2019/72

MOVED by Member S Coney, seconded by Member K Turner:

That the Waitākere Ranges Local Board:

a) retrospectively give approval for feedback on the Waikumete Cemetery Expansion Assessment Report (Attachment A).

CARRIED

Note: Item 22: Chair’s report – Greg Presland was taken after Item tem 22 was taken after Item 17: Auckland Council’s Quarterly Performance Report: Waitākere Ranges Local Board for quarter three 2018/2019

Confirmation of Workshop Records

Resolution number WTK/2019/73

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) receive the workshop records for 4, 11 and 18 April 2019.

CARRIED

Governance Forward Work Programme

Resolution number WTK/2019/74

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) receive the governance forward work programme calendar for May 2019.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

9.35 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Greg Presland
Deputy Chairperson	Saffron Toms
Members	Sandra Coney, QSO
	Neil Henderson
	Ken Turner

Councillors	Linda Cooper	(from 6.00pm-8.10pm
	Penny Hulse	(from 7.05pm-8.10pm