I hereby give notice that an extraordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 5 June 2019

4.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

 

 

(Quorum 4 members)

 

 

 

Mark Macfarlane

Democracy Advisor - Albert - Eden

 

30 May 2019

 

Contact Telephone: (09) 623 6090

Email: mark.macfarlane@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Albert-Eden Local Board

05 June 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Leave of Absence                                                                                                          5

5          Acknowledgements                                                                                                       5

6          Petitions                                                                                                                          5

7          Deputations                                                                                                                    5

8          Public Forum                                                                                                                  5

9          Extraordinary Business                                                                                                5

10        Adoption of the Albert-Eden Local Board Agreement 2019/2020                            7

11        Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body                                                              25  

12        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

5          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

6          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

7          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

8          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

9          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Albert-Eden Local Board

05 June 2019

 

 

Adoption of the Albert-Eden Local Board Agreement 2019/2020

File No.: CP2019/08459

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt a Local Board Agreement 2019/2020, a message from the chair, local board advocacy, and a local fees and charges schedule for 2019/2020.

Whakarāpopototanga matua

Executive summary

2.       Each financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board area.

3.       From 17 February to 17 March 2019, council consulted on the Annual Budget 2019/2020. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 8 May 2019 on regional issues, community feedback and key local board initiatives and advocacy areas.

4.       Local boards are now considering local content for the Annual Budget 2019/2020 which includes a local board agreement, a message from the chair, local board advocacy, and a local fees and charges schedule for 2019/2020.

5.       On 20 June 2019, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2019/2020, including 21 local board agreements.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      adopt local content for the Annual Budget 2019/2020 (Attachment A), including:

i)        a Local Board Agreement 2019/2020

ii)       a message from the Chair

iii)      local board advocacy.

b)      adopt local fees and charges schedules for 2019/2020 (Attachment B).

c)      delegate authority to the Chair to make any final minor changes to the local content for the Annual Budget 2019/2020, including the Local Board Agreement 2019/2020.

d)      note:

i)        that Local Board Agreement 2019/2020 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 22 May 2019

ii)       that if there are outstanding (not yet agreed) matters in the Local Board Agreement 2019/2020, the local board should include an explanation of these matters in the Chair’s message at the front of the agreement

iii)      that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2019/2020 on 20 June 2019.

 

 

Horopaki

Context

6.       Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the Annual Budget 2019/2020 (and associated local board agreements) which outlines priorities, budgets and intended levels of service for each financial year. Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board area.

7.       Local board nominees have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on the Annual Budget 2019/2020 to the Finance and Performance Committee.

8.       From 17 February to 17 March 2019, Council consulted with the public on the Annual Budget 2019/2020. Feedback was received through written, event and social media channels.

9.       A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 1 May business meeting agenda.

10.     Local boards considered this feedback, and then held discussions with the Finance and Performance Committee on 8 May 2019 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     Both staff and the local board have reviewed the feedback received on the Annual Budget 2019/2020 and local boards have received a report analysing the feedback. It is now recommended that local boards adopt local content for the Annual Budget 2019/2020 (Attachment A) including the Local Board Agreement 2019/2020, and a local fees and charges schedule for 2019/2020 (Attachment B).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     Local boards worked with departments to develop their local board work programmes for 2019/2020 that will be adopted at June 2019 business meetings. The local board work programmes help inform the local board agreements.

13.     Local boards are requested to approve any advocacy initiatives for consideration by the Governing Body and inclusion (as an appendix) to the 2019/2020 Local Board Agreement. Local boards may also include advocacy to council-controlled organisations (CCOs).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     This report seeks local board adoption of its content for the Annual Budget 2019/2020 and other associated material, including the Local Board Agreement 2019/2020.

Tauākī whakaaweawe Māori

Māori impact statement

15.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

16.     Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

17.     Of those who submitted to the Annual Budget 2019/2020 from the Albert-Eden Local Board area 11 (five per cent) identified as Māori.

18.     Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

19.     The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2019/2020 financial year.

20.     LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy that local boards can spend on local priorities that are important to their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

21.     Funding for asset-based services (ABS) is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

22.     Local boards have the decision making and oversight responsibility in respect of local fees and charges within parameters set by the Governing Body. A local fees and charges schedule for Active Recreation, Community Venues for Hire (including Library rooms for hire) for 2019/2020 is adopted alongside the Local Board Agreement. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by local board that results in lower revenue for Council, the shortfall in revenue will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     Decisions on the local content of the Annual Budget 2019/2020 including the Local Board Agreement 2019/2020 and a local fees and charges schedule for 2019/2020, are required by 7 June 2019 to ensure the Governing Body can adopt the Annual Budget 2019/2020 at its 20 June 2019 meeting.

Ngā koringa ā-muri

Next steps

24.     The resolutions of this meeting will be reported to the Governing Body on 20 June 2019 when it meets to adopt the Annual Budget 2019/2020, including 21 local board agreements.

25.     Minor changes may need to be made to the attachments before the Annual Budget 2019/2020 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make final changes if necessary.

26.     Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2019.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albert-Eden Draft Local Board Agreement 2019/2020

11

b

Albert-Eden Fees and Charges Schedule

23

      

Ngā kaihaina

Signatories

Authors

Beth Corlett - Advisor Plans & Programmes

Authorisers

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

05 June 2019

 

 

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Albert-Eden Local Board

05 June 2019

 

 

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Albert-Eden Local Board

05 June 2019

 

 

Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body

File No.: CP2019/03761

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a resolution from the Governing Body and provide feedback on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 28 February 2019, the Governing Body considered the recommendation from the Regulatory Committee - report Attachment A.  Link to Regulatory Committee, 14 February 2019 - Item 10 Statement of Proposal – page 19.  http://infocouncil.aucklandcouncil.govt.nz/Open/2019/02/REG_20190214_AGN_6987_AT.PDF and resolved as follows:

            Resolution number GB/2019/10

MOVED by Cr L Cooper, seconded by Deputy Mayor BC Cashmore: 

That the Governing Body:

a)      adopt the statement of proposal in Attachment B of the agenda report for public consultation, as amended, and confirms that the draft bylaw:

i)   is the most appropriate and proportionate way to implement aspects of the policy

ii)  is not inconsistent with the New Zealand Bill of Rights Act 1990.

b)      forward to local boards and advisory panels:

i)   the statement of proposal in Attachment B of the agenda report for their views

ii)  this agenda report and attachments for their information.

c)      note delegated authority to the chair of the Regulatory Committee to make replacement appointments to the panel if a member of the panel is unavailable.

d)      note delegated authority through the chief executive to staff approved by a manager responsible for bylaws to receive public feedback at ‘Have Your Say’ events.

e)      note delegated authority through the chief executive to a manager responsible for bylaws to make any amendments to the statement of proposal in Attachment B of the agenda report to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body.

f)       note the Regulatory Committee’s agreement that the statement of proposal be amended to include an option outlining the ability for local boards to determine the time and season provisions for their local board areas.

3.       The Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal is included as Attachment B.

4.       The Hearings Panel will meet on 21 June 2019 and local boards will have an opportunity to present views.

 

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the 28 February 2019 Governing Body resolution on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal.

b)      consider whether to provide views on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal to the hearings panel on the 21 June 2019.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

28 February 2019 - Governing Body report

27

b

Statement of Proposal Auckland Council's new policy on dogs and dog management bylaw (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Sarndra O'Toole - Team Leader Governance Advisors

Authorisers

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

05 June 2019

 

 

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