Agenda of Community Development and Safety Committee

I hereby give notice that an ordinary meeting of the Community Development and Safety Committee will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 20 June 2019

10:00am

Room 1, Level 26

135 Albert Street, Auckland

Ngā Hui a te Komiti Whanake Hapori me ōna Kaupapa Āhuru /

Community Development and Safety Committee

OPEN AGENDA

Theme: An inclusive future for Auckland

MEMBERSHIP

Chairperson	Cr Dr Cathy Casey
Deputy Chairperson	Cr Fa’anana Efeso Collins
Members	Cr Josephine Bartley
	Cr Alf Filipaina
	Cr Richard Hills
	IMSB Member Tony Kake
	IMSB Member Dennis Kirkwood
	Cr Daniel Newman, JP
	Cr Greg Sayers
	Cr Sir John Walker, KNZM, CBE
	Cr Wayne Walker
	Cr John Watson
	Cr Paul Young
Ex-officio	Mayor Hon Phil Goff, CNZM, JP
	Deputy Mayor Cr Bill Cashmore

(Quorum 7 members)

Sonya Inger, Governance Advisor

14 June 2019

Contact Telephone: (09) 977 6050

Email: sonya.inger@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Terms of Reference

Responsibilities and key projects

The committee is responsible for regional community development and safety, including:

· grants for regional events, arts and cultural organisations

· arts, culture and heritage

· alcohol harm reduction strategy (recommendation to Environment and Community Committee)

homelessness plan (recommendation to Environment and Community Committee).

Powers

All powers necessary to perform the committee’s responsibilities.

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b) where the committee’s responsibility is limited to making a recommendation only

(d) the approval of expenditure that is not contained within approved budgets

(e) the approval of expenditure of more than $2 million

(f) the approval of final policy

(g) deciding significant matters for which there is high public interest and which are controversial

(h) the commissioning of reports on new policy where that policy programme of work has not been approved by the Environment and Community Committee

(i) the power to establish sub-committees.

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

1 Apologies

Apologies were received from Mayor P Goff on council business.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Community Development and Safety Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 16 May 2019, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

5.1 Public Input - Belong Aotearoa

Te take mō te pūrongo

Purpose of the report

1. Rochana Sheward, CEO of Belong Aotearoa will speak to the committee concerning the work Belong Aotearoa has been doing to bring the ethnic communities sector together, the collaboration opportunities and some of the innovative projects to enhance intercultural connections and understanding.

Ngā tūtohunga

Recommendation/s

That the Community Development and Safety Committee:

a) receive the public input from Rochana Sheward, CEO of Belong Aotearoa and thank her for attendance.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Community Development and Safety Committee

20 June 2019

Ethnic Peoples Advisory Panel: An Inclusive Future for Auckland

File No.: CP2019/10562

Te take mō te pūrongo

Purpose of the report

1. To inform the Community Development and Safety Committee on the initiatives undertaken by the Ethnic Peoples Advisory Panel (EPAP) and how this work is intended to support the communities not just for the present time but looking into the future.

Whakarāpopototanga matua

Executive summary

2. The future of Auckland is changing. The future projection is that the demographics for Auckland will continue to change with a significant population of the communities being identified as ethnic. Associated with this ethnic diversity lie challenges of inequality, inclusion and discrimination.

3. The work of the Ethnic Peoples Advisory Panel over the term has included hosting a number of successful public meetings and events across the region with members of the community attending to discuss topical issues. In addition, panel members provide input to council staff on various issues including development of policy matters as these are discussed at panel meetings.

4. A presentation will be provided by Anjum Rahman, the acting head of the Islamic Women's Council and founder of the Inclusive Aotearoa Collective - a community-led initiative to combat discrimination shortly after the Christchurch attacks. She is a recent Queen's Birthday honour recipient, where she was described as a political and human rights activist "who has worked tirelessly to support ethnic women in New Zealand and raise awareness of human rights issues affecting them".

5. Jade Taylor-Tang, Deputy Chair of the Ethnic Peoples Advisory Panel will provide an overview of the panel’s recent work in creating a website where stories, dreams and aspirations from all Aucklanders can be captured to help shape Auckland’s future. This was intended to provide a legacy for future panels to continue building community connections and understanding.

6. The website including the microsite is now fully developed and ready to be launched.

7. The Office of Ethnic Affairs has also been approached to attend this meeting.

Ngā tūtohunga

Recommendation/s

That the Community Development and Safety Committee:

a) thank the Ethnic Peoples Advisory Panel and presenters for their work in putting together this session and assisting the committee in understanding the subject.

b) note the update from the Ethnic Peoples Advisory Panel and in particular the launch of the website.

Horopaki

Context

Leaving a legacy for future Aucklanders

8. The face of Auckland is changing with one in every four Aucklanders not born in New Zealand but making New Zealand their home.

9. Auckland continues to grow. Our population is forecast to increase from 1.66 million people to reach 2.4 million by 2038. Ethnic diversity is projected to rise and the demographic makeup of Auckland will continue to shift significantly.

10. The projections indicate that the Chinese, Indian, Samoan, and Middle Eastern/Latin American/African ethnic percentage of New Zealand's population will increase, with the Chinese and Indian ethnic population almost doubling.

11. The Auckland Plan 2050 highlights values that connect us with each other and with this place we call Tamaki Makaurau Auckland. They are:

· Atawhai (Kindness, generosity)

· Kotahi (Strength in diversity)

· Auaha (Creativity, innovation)

· Pono (Integrity)

· Taonga tuku iho (Future generations

12. Inspired by the population projections above and the values promoted by the Auckland Plan 2050, our Ethnic People’s Advisory Panel has endeavoured in its current term (2017 - 2019) to engage with ethnic communities, and highlight some of their stories, hopes and dreams for what they would like to see ‘The Future of Auckland’ to look like!

The Ethnic Peoples Advisory Panel website

13. A microsite has been created which introduces the panel, its members, explains how the panel works, key programmes and combined recommendations of the demographic panels. The two key and pressing issues have been identified as transport and housing. Recommendations from EPAP are outlined in the attached (Attachment 1).

Future of Auckland Story telling campaign

14. The development of the site will capture the ethnic community stories and keep members of the public informed of upcoming community events and meetings, sharing of resources to support ethnic diversity in the community and staying in touch with panel members and others in the community.

15. The EPAP Future of Auckland has a series of six video clips where members of the community from all ethnicities, age and gender express their hopes and dreams of their own future and the future of Auckland. They do this through story telling but also from the pictures and activities that they undertake.

16. As further stories are captured, these are intended to be reflected in the site and updated from time to time. The EPAP considered that it is important that these stories are captured and told as they form part of what the dreams and aspirations of the ethnic communities for the Future of Auckland.

17. These stories once captured will also help shape Auckland for the future.

Events

18. Encouraging ethnic participation in the community is vital and as a starting point, the site informs the community of the key events taking place including details of public meeting and encourages attendance and participation from the ethnic communities from across the Auckland region.

Resources

19. Having access to resources that help inform the community on topics of interest is part of the outreach to the ethnic community. The site provides links and resources from national and international research free of charge to anyone interested on topics relating to ethnic diversity, Auckland Plan and related topics of research and interest.

Role of the Panel

20. The site explains the role of the panel. In essence these are three-fold:

· Firstly, to identify the issues that are important to the people from all ethnic cultures;

· Secondly, to provide advice on council’s regional strategies, policies and plans; and

· Thirdly to engage effectively with people from all ethnic cultures.

Other activities

Advice on council policy

21. In addition to the ‘Future of Auckland’ related activities above, over the term the panel has continued to provide advice and input to Auckland Council on matters that are of significance to the ethnic communities including transport, housing, community safety, council by-laws and electoral participation. The panel has hosted a number of successful public meetings and events across the region with members of the community attending. The panel will continue to use these as a source of seeking community engagement and providing community views.

Ngā tāpirihanga

Attachment

No.	Title	Page
a ⇩	Ethnic Peoples Advisory Panel website	13

Ngā kaihaina

Signatories

Authors

Cecilia Tse - Head of Risk

Shameel Sahib - Head of Strategy & Capability

Authoriser

Ian Maxwell - Director Community Services

Community Development and Safety Committee

20 June 2019

An inclusive Auckland

File No.: CP2019/10567

Te take mō te pūrongo

Purpose of the report

1. To provide the committee with an overview of council’s strategic policies and frameworks to foster an inclusive Auckland where everyone belongs.

Whakarāpopototanga matua

Executive summary

2. A high level staff presentation providing an overview of council’s strategic policies, frameworks and strategic initiatives to support diverse communities and inclusion.

3. The Manager Community Policy and the Head of Diversity Inclusion will provide this presentation at the committee meeting.

4. This presentation complements the separate item at this committee meeting presented by the Ethnic Peoples Advisory Panel on an Inclusive Future for Auckland.

Ngā tūtohunga

Recommendation/s

That the Community Development and Safety Committee:

a) receive the high-level presentation from staff in relation to the policy work and strategic initiatives council is doing to ensure Auckland is an inclusive city.

b) note that this information assists the committee in understanding the issues important to diverse communities living and working in Tamaki Makaurau.

Horopaki

Context

5. Auckland has a diverse population in terms of:

· Ethnicity and national origin

· Culture, religion and lived experience

· Socio-economic status

· Gender

· Gender identity

· Sexual orientation

· Disability

· Age

· Rural, island or urban location

6. This presentation will provide an overview of some of the strategic policies and frameworks that the council is facilitating to foster an inclusive Auckland where everyone belongs.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Liz Civil - Manager Community Policy

Deborah James - Head of Diversity & Inclusion

Authoriser

Ian Maxwell - Director Community Services

Community Development and Safety Committee

20 June 2019

2019/2020 Cultural Initiatives Fund

File No.: CP2019/07686

Te take mō te pūrongo

Purpose of the report

1. To approve the 2019/2020 Cultural Initiatives Fund grants for marae and papakāinga development.

Whakarāpopototanga matua

Executive summary

2. The Long-term Plan (LTP) 2015-2025 established a funding envelope of $1m for marae and papakāinga development, known as the Cultural Initiatives Fund (CIF). The purpose of the fund is to enable thriving and self-sustaining marae and to support establishment of papakāinga across Tāmaki Makaurau. Marae development and papakāinga/Māori housing are included as priority outcomes for Māori in the Auckland Plan and in the LTP.

3. Auckland Council received 11 applications for the 2019/2020 funding round, with two of the applications subsequently being withdrawn prior to the assessment phase.

4. The nine remaining applications requested a total of $1,193,398.50. Six of the applications are for marae, and three applications support papakāinga development.

5. Assessment of the applications was undertaken by two staff members and an external assessor. Four applications included written support from their Local Board of the proposed projects, while others indicated general support from their Local Board for the marae or papakāinga development.

6. Unspent budget from previous funding rounds has been redistributed for use this funding round, making the total amount available for the 2019/2020 grant $1.22m.

7. All nine applications are recommended for approval totalling $1,212,800. This amount is an increase on the amount requested due to the assessment panel’s recommendation that an applicant receive additional funds to support successful completion of the project.

8. Committee members and ward councillors were invited to a drop-in session on 13 June 2019 to view the applications and assessments in detail.

9. It was previously reported to the committee that the CIF was increasing to $1.5m from July 2018. Following the 2018 LTP consolidation of the Māori outcomes budget across council, the CIF team are seeking confirmation on the ongoing allocation for this grant.

10. It was also reported that a new policy framework would be completed for committee approval. The policy is now being developed as a schedule to the existing Community Grants policy and is currently on hold pending a review of the fund. Te Waka Angamua continues to lead this piece of work with input from the Community and Social Policy team, as well as the CIF team.

Ngā tūtohunga

Recommendation/s

That the Community Development and Safety Committee:

a) approve the following 2019/2020 Cultural Initiatives Fund grants:

Applicants	Funding Allocation	Area
Te Herenga Waka o Orewa Society Inc	$78,100.00	Silverdale
Auckland Tūhoe Society (Te Tira Hou Marae)	$150,000.00	Panmure
Te Aroha Pā Marae Trust	$150,000.00	Kaipara Coast
Hoani Waititi Marae Trust	$150,000.00	Glen Eden
Te Motu a Hiaroa Charitable Trust	$124,700.00	Puketutu
Whaataapaka Marae Reserve Trust	$110,000.00	Karaka
Te Ara Rangatu o te Iwi Ngaati te Ata Inc	$150,000.00	Waiuku
Papakura Marae Society Inc	$150,000.00	Papakura
Pūkaki Trust	$150,000.00	Māngere
Total	$1,212,800.00

Horopaki

Context

2019/20 Cultural Initiatives Fund

11. The LTP 2015-2025 established a funding envelope, the CIF, to enable thriving and self-sustaining marae and to support establishment of papakāinga across Auckland.

12. The application process followed the same format as for previous years. Applications for the 19/20 CIF opened in February 2019 for one month. Eligible entities across the region were notified of the opening and closing dates, with weekly reminders and offers of application assistance from the CIF team.

13. Marae Development applications were managed by the Advisor Marae Development in the Operations Māori Responsiveness Hub. Applications were submitted to the Smarty Grants website, which is the platform used for council community grants. Staff provided guidance to applicants and potential applicants to support the preparation of their applications, and ensuring the necessary information was included.

14. Papakāinga applications were managed by the Māori Housing Unit in council’s Development Programme Office. Applications were submitted to the Māori Housing Lead, and staff provided guidance to applicants and potential applicants with email, phone and in-person support.

15. Auckland Council supports projects where the council’s contribution makes a critical and demonstrable difference. The criteria for 2019/2020 are:

· maximum $150,000

· only Mana Whenua, Māori community or taurahere marae can apply (Marae Development)

· only Mana Whenua iwi, hapū, or whānau Trusts, Māori Land Owner Trusts or Marae Trusts can apply (Papakāinga)

· the project completed and money spent within a year of the contract being signed

· one year stand down (cannot apply in consecutive years).

16. Marae Development funding supports the following:

· capital works (purchase of assets and associated installation or build)

· maintenance (including materials and labour)

· feasibility and concept design reports

· strategic, financial or business planning

· first year of audited accounts

· governance and asset management planning.

17. Papakāinga funding supports the following:

· planning and regulatory costs

· development costs (development contributions and infrastructure growth charges)

· feasibility and concept design

· strategic planning.

18. Staff from Te Waka Angamua and the Operations Māori Responsiveness Hub assessed the applications alongside an external technical assessor (see Attachment A for the Assessment criteria). Scores reflected how well the application aligned to the criteria. Following initial assessments, a moderation meeting of the three assessors prioritised applications. The recommendations for funding presented in this report are the outcome of this process. Attachment B provides a summary of each application, and their assessment rankings are provided in Attachment C.

19. Committee members and ward councillors were invited to a workshop on 13 June 2019 to view the assessments and to review applications in detail. Staff were available to answer questions.

Tātaritanga me ngā tohutohu

Analysis and advice

Distribution by applicant type and regional spread

20. The graphs below show applicant types and recommended funding allocation, as well as regional distribution for both marae and papakāinga:

Funding budget and policy

21. As previously reported to the committee, the 2015 LTP identified an increase to the CIF from $1m to $1.5m. The 2018 LTP consolidated the Māori outcomes budget across council into $150m across 10 years, which included the CIF. Staff providing oversight of the fund will seek confirmation of the budget available for the grant going forward. For the 2919/2020 funding round, the use of unspent budget from previous rounds is enough to cover the funding recommendations from the assessment panel.

22. As reported to the committee previously, it was anticipated that the CIF policy would be completed for committee approval. The policy is now being developed as a schedule to the existing Community Grants policy and is currently on hold pending a review of the fund. Te Waka Angamua continues to lead this piece of work with input from the Community and Social Policy team, and the CIF team.

Update on the 2018/2019 recipients

23. The 2018/2019 applications were approved in June 2018. Of the ten successful applications, five have completed the works and expended the funding they received.

24. Te Kia Ora Marae in south Kaipara received CIF in FY13/14 and FY18/19. Marae whānau shared the following:

‘In 2013, after seven years of trying to get our marae building project off the ground, we applied for our first round of Cultural Initiatives funding which allowed us to put in a septic system and part of a fire sprinkler system. We applied again in 2018, where we received funding for much-needed upgrades to our wharenui, wharekai and bathrooms. It was then that things turned around for us; our trustees and beneficiaries believed we could finish our marae.

Our people are humble and don’t have a lot. They don’t expect a lot. There is much poverty in our community and they can’t get over how we could have such a beautiful marae. They have hopes and dreams of holding whānau celebrations, tangi and wānanga at the marae, and it becoming the central hub for Kakanui.

That’s what the Cultural Initiatives Fund has done for our marae. It has lifted our people to have pride, have hope and a neat place to gather. We believe the fund is a tāonga and about much more than giving money – it’s helping to give Māori mana, pride and a safe place to learn and use all those things of value to us, like our reo and our tikanga. It gives us a place to stand tall in our community.

The staff at Auckland Council have all been respectful, helpful and really understanding. We are thankful for their patience, encouragement and generosity they have shown to Te Kia Ora marae.’

25. Te Māhurehure Marae in Point Chevalier received funding in financial year 2017/2018 and financial year 2018/2019. Earlier this year the following comments were shared by the Trust:

‘Thanks Auckland Council for enabling our marae to explore the development opportunities we have as a marae under the Unitary Plan Māori Purpose Zoning.

As a result of this support we have engaged a panel of experts and are well on the way to achieving a marae-based papakāinga development as well as a tourism initiative. We would also like to mention the great support we have had from the Māori Housing Unit along the way’.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Not relevant – this is an ongoing fund that has been in place for a number of years.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Local boards were advised by email on 5 June 2019 of marae and papakāinga applicants in their area and what the applicants were requesting.

28. Local Boards were invited to provide feedback on the applications. Four applications included letters of support from their Local Board, while three others indicated a positive relationship and support for the entity more generally.

Tauākī whakaaweawe Māori

Māori impact statement

29. The Cultural Initiatives Fund directly supports marae and papakāinga development, which are key to the social, cultural and economic wellbeing of Māori across Tāmaki Makaurau. The applications in this round are to support marae and papakāinga planning and design, professional fees, capital infrastructure, marae maintenance and repair, business planning and asset management.

30. The fund supports council’s commitment towards the Auckland Plan and 2018 LTP Māori outcomes and focus areas of investing in marae to be self-sustaining and prosperous; and investing in and supporting Māori to meet their specific housing aspirations.

31. To date, 26 marae and six papakāinga have successfully applied to the CIF since it started in 2013. Nearly half of those applicants have received funding more than once, which has helped to progress projects requiring a staged approach.

32. The Fund predominantly supports front-end project costs. It is the only marae and papakāinga contestable fund that supports regulatory costs, which offers Māori entities across the region greater opportunity to access larger funding agencies.

Ngā ritenga ā-pūtea

Financial implications

33. Not relevant – funding is already allocated as part of LTP and Māori Outcomes budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. Not relevant – existing processes in place and programme fully operational.

Ngā koringa ā-muri

Next steps

35. Following the funding decisions by this committee, all applicants will be notified of the outcome.

36. Funding agreements will be prepared for all successful applicants. Recipients must provide council with regular update reports including photos. Payments will be made on receipt of invoices from third party suppliers in line with applicant’s applications. This will occur throughout the year as work is complete.

37. The funding agreement requires recipients to acknowledge Auckland Council’s support.

Ngā tāpirihanga

Attachments