I hereby give notice that an ordinary
meeting of the Disability Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 17
June 2019
10.00am
Council
Chamber
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland
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Te Rōpū Kaitohutohu Take Hunga Hauā / Disability Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Mary Schnackenberg, CNZM
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Deputy Chairperson
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Dan Buckingham
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Members
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Jade Farrar
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Kramer Hoeflich
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Rachel Peterson
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Gemma Stewart
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Ursula Thynne
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Liaison Councillor
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Cr Josephine Bartley
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Chief Liaison Councillor
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Cr Dr Cathy Casey
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(Quorum 5 members)
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Michelle Judge
Governance Advisor
11 June 2019
Contact Telephone: (09) 977 6739
Email: Michelle.Judge@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
the Panel.
Panel members abide by the Code of Conduct for members of Auckland
Council advisory
panels.
Purpose
As one of council’s engagement mechanisms with diverse
communities, the demographic
advisory panels provide advice to the governing body and council
staff within the remit of the
Auckland Plan on the following areas:
·
Auckland Council’s regional policies,
plans and strategies
·
Regional and strategic matters including those
that Council-Controlled Organisations deal with any matter of particular
interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and
social cohesion as set out in the Auckland Plan. The panel will
advise through their agreed
strategic agenda and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda
for the term. The
agendas should be focused and integrated across the panels for
collaborative input into
shared agendas, particularly on the Auckland Plan, the Long-term
Plan and annual plans.
The panel should advise on council’s organisational strategies
relevant to diverse
communities.
The governing body and council staff should work with the panel for
the development of their
strategic agendas and work programme. An appropriate committee will
approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on
council strategies,
policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to
submissions made by the
council to external organisations but do not make independent submissions,
except as
agreed with the council.
This does not prevent individual members being party to submissions
outside their role as
panel members.
Review
The form and functioning of the panels may be reviewed prior to or
after, the end of the
panel’s term in September 2019.
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Disability
Advisory Panel
17 June 2019
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Additional
Items 5
5 Disability
Advisory Panel community forums 7
6 Disability
Advisory Panel's end of term report 9
7 Accessibility
at Regional Facilities Auckland venues 27
8 Update on
e-scooters in Auckland 29
9 Pathways to
Preparedness: A Planning Framework for Recovery 45
10 Access to public elevators
in Aotea Square 67
11 Planning for Ministerial
meeting 69
12 Disability Operational
Action Plan update 71
13 Consideration
of Additional Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Disability Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 18 March 2019, as a true and correct
record.
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4 Additional
Items
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Disability
Advisory Panel
17 June 2019
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Disability
Advisory Panel community forums
File No.: CP2019/09490
Te take mō te
pūrongo
Purpose of the report
1. To
update the Disability Advisory Panel on the plans for future community forums.
Whakarāpopototanga matua
Executive summary
2. Members
will discuss plans for future community forums in 2019.
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Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) note
the discussion on future community forums.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Michelle Judge - Governance Advisor
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Authoriser
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André Lubbe – Lead Officer
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Disability
Advisory Panel
17 June 2019
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Disability Advisory Panel's end of term
report
File No.: CP2019/09822
Te take mō te
pūrongo
Purpose of the report
1. To
provide guidance to the Disability Advisory Panel on their end of term
reporting requirements.
Whakarāpopototanga matua
Executive summary
Background
2. Auckland
Council’s demographic advisory panels are required to provide an end of
term report to the Environment and Community Committee.
3. This
report should provide a summary of the panels’ key achievements during
the term in relation to its approved work programme and other activities such
as working groups, community forums and participation in other activities such
as co-hosting the Community Development and Safety Committee.
Format of the report
4. The
Principal Advisor Panels will collate a committee report bringing together the
achievements of all of the panels. Copies of the reports that were produced
last term are attached for reference (Attachment A and Attachment B).
5. If
the panels wish to, they can also include an appendix with photos and
additional commentary. This could be similar to the Youth Advisory
Panel’s 2018 report or something much shorter and simpler. Some support
may be available through the Principal Advisor Panels to help with design and
formatting.
6. For
those who are willing to participate, short videos or vox pops may also be
captured at the forthcoming Integrated Panel Meeting which can be used online
and through social media to promote the work of the advisory panels.
Timeframe
7. All
reports should be presented to the Environment and Committee on 13 August 2019.
It would be helpful if the panel chair or deputy chair attends the meeting to
answer any questions from the committee members.
8. To
meet all of the reporting requirements, panels are asked to provide their key
achievements to the Principal Advisor Panels by 17 July or earlier.
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Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) note
the guidance from the Principal Advisor Panels about the end of term report.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩ 
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Report to Governing Body 25 August 2016: Achievements
of the Disability, Ethnic Peoples, and Pacific Peoples Advisory Panels
2013-2016 term
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11
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b⇩
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Report to the Governing Body 29 September 2016:
Achievements of the Seniors, Rainbow Communities, and Youth Advisory Panels
2013-2016 term
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19
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Ngā kaihaina
Signatories
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Author
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Carol Hayward - Principal Advisor Panels
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Authoriser
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André Lubbe – Lead Officer
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Disability
Advisory Panel
17 June 2019
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Disability
Advisory Panel
17 June 2019
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Disability
Advisory Panel
17 June 2019
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Accessibility at Regional Facilities
Auckland venues
File No.: CP2019/10322
Te take mō te
pūrongo
Purpose of the report
1. To
update the Disability Advisory Panel about Regional Facilities Auckland (RFA)
developments for accessibility for people with disabilities, in particular
Auckland Live venues, and to receive feedback and questions from the panel.
Whakarāpopototanga matua
Executive summary
Background
2. The
business units of RFA are Auckland Live, Auckland Zoo, Auckland Art Gallery and
Auckland Stadiums. All units value the ongoing advice of the Disability
Advisory Panel as they continue to improve facilities for people with
disabilities.
3. Over
the past year, RFA has taken part in the development of the Auckland Council
Disability Operational Action Plan (DOAP), which has been discussed with the
panel previously.
4. Today’s
discussion is not intended to replicate the work of the DOAP. It is an
opportunity to continue RFA’s relationship with the panel, to clarify
communication channels, to consider questions and advice, and to act within the
guidelines of the DOAP.
Next Steps
5. Feedback
and questions from panel members will be followed up with the relevant RFA
business unit and responses returned to the panel in a timely fashion.
6. RFA
will continue involvement with the development of the DOAP.
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Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) receive
the update from Regional Facilities Auckland regarding accessibility for
people with disabilities.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Judy Lawley - Manager, Local Board
Engagement, Regional Facilities Auckland
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Authoriser
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André Lubbe – Lead Officer
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Disability
Advisory Panel
17 June 2019
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Update on e-scooters in Auckland
File No.: CP2019/10146
Te take mō te
pūrongo
Purpose of the report
1. To
inform the Disability Advisory Panel about Auckland Council’s involvement
with e-scooters in Auckland.
Whakarāpopototanga matua
Executive summary
Background
2. In
October 2018, Auckland Transport (AT) and Auckland Council (the council) agreed
to a trial of rental e-scooters for a three-month period through a license
issued under the Auckland Council and Auckland Transport Trading and Events in
Public Places Bylaws 2015 (the bylaw).
3. In
transport, as in most parts of society, technology is changing the way we do
things. Two of the biggest transport trends of recent years has been the
increase in “shared” services, facilitated by advances in IT and mobile
phone technology, and the growing popularity of micro mobility devices often
powered by lightweight electric motors.
4. These
trends combined in the first e-scooter rental scheme in San Francisco in late
2017 before spreading to urban areas across North America and around the globe.
Auckland Transport was approached in 2018 by several e-scooter rental companies
seeking permission to operate in Auckland.
5. Permission
is required, depending on location, under the bylaw which regulates the use of
public places for commercial activities and events. While the operating model,
technology and impacts of rental e-scooters were still relatively new in both
local and international contexts, it was clear there was the potential for them
to contribute to the strategic outcomes described in the Auckland Plan.
Key milestones to date
In October 2018, the council issued a
Mobile Trading Licence for Lime to operate 1,000 scooters for three months on a
trial basis. Licences were also issued to Onzo and Wave.
6. The
council and AT started a new shared e-scooter trial on Monday, 1 April 2019.
The new trial builds on the trial that ended on 31 March 2019, with new licence
conditions for operators. Licences were issued to three operators: Lime, Wave
and Flamingo. The trial will finish on 31 October 2019. This trial includes set
requirements for improved incident and maintenance reporting by operators, as
well as new fees. Auckland is following other cities, such as Portland, Oregon,
USA, by holding a second trial with more stringent conditions.
7. Further
information about the e-scooter trial is available in this article: https://ourauckland.aucklandcouncil.govt.nz/articles/news/2019/05/e-scooter-trial-20-new-operators-announced
8. In
New Zealand <300 watt e-scooters are classed as ‘wheeled recreational
devices’. They are not considered to be motor vehicles, and like e-bikes,
they are not required to go through entry certification or be licensed or
registered for use.
Legislation
9. Responsibility
for the regulation and control of rental e-scooters sits across a range of
central government agencies, local government and private companies.
10. The
requirements for the safety of e-scooters as products are covered under the
Fair Trading Act and the Consumer Guarantees Act, where a device must be fit
for purpose, which is administered by the Ministry of Business, Innovation and
Employment (MBIE). Specific requirements for the safety of the batteries and
battery chargers are covered by the Electricity (Safety) Regulations,
administered by Worksafe.
11. The
requirements for safe use of e-scooters on roads, shared paths and footpaths is
covered by the Road User Rule, administered by the NZ Transport Agency (NZTA)
and enforced by Police.
12. To trade in a
public space, e-scooter rental companies must obtain a licence under the
separate Auckland Transport (for roads and footpaths) and Auckland Council (for
parks and civic spaces) Trading and Events bylaws. The extent of control the
council and AT have over e-scooter rental schemes is limited to the issuance of
licenses and the imposition of conditions under these bylaws. Separate speed
limits for footpaths compared to the general road carriageway and mandatory
wearing of helmets are not able to be set or required under this bylaw.
13. To use a
rental e-scooter, riders must comply with road user rules, separate AT and
Auckland Council Public Safety and Nuisance bylaws, and the rental
company’s terms of use. Other legislation considered includes the New
Zealand Bill of Rights.
Agencies and council departments that
have been involved in licencing e-scooters
14. Council
departments: Policy, Licencing and compliance, Legal, Street trading
inspectors, and Transport advisors.
15. Other
agencies: Auckland Transport, NZTA, Ministry of Transport (MOT), Accident
Compensation Corporation, Blind Foundation, other councils, and Auckland
District Health Board.
Findings, actions and recommendations to
date
16. Information
highlighted from the first trial was that there was a need for an increased
focus on safety from operators, this was communicated through a revised code of
practice (Attachment A).
17. In their
applications, operators applying for licences included ways of incentivising
good rider behaviour, considerate parking, the use of slow speed zones and ways
to manage ambassadors across the three current operators. An ambassador is
person employed by the operators to monitor riders, give advice and report
misuse.
18. Fees have
been reviewed, and a fee structure confirmed for new licences.
19. A working
group has been formed, and part of its function will be to look a framework for
sharing of information and recommendations with MOT and NZTA. They will also
commission a survey on e-scooters, looking at international studies and trials,
and the process for accepting and allocating future licences.
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Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) receive
the report on e-scooters.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩ 
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E-scooter Shared Services Code of Practice
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33
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Ngā kaihaina
Signatories
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Author
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Peter Knight – Manager, Alcohol
Licensing
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Authorisers
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Craig Hobbs - General
Manager Licensing and Regulatory Compliance
André Lubbe – Lead Officer
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Disability
Advisory Panel
17 June 2019
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Disability
Advisory Panel
17 June 2019
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Pathways to Preparedness: A Planning
Framework for Recovery
File No.: CP2019/09891
Te take mō te
pūrongo
Purpose of the report
1. To
inform the Disability Advisory Panel about Pathways to Preparedness: A Planning
Framework for Recovery and seek their comments.
Whakarāpopototanga matua
Executive summary
Background
2. Following
the Christchurch and Kaikoura earthquakes, the Civil Defence Emergency
Management Act 2002 was amended, and new guidelines were issued requiring
better preparation for, and implementation of, recovery from a disaster.
3. Auckland
Emergency Management began development of the Resilient Recovery Strategy to
meet these requirements and ensure Auckland was better prepared. This included:
· workshops
on recovery with advisory panels between February and June 2018 (the Disability
Advisory Panel workshop was on 4 May 2018).
· reporting
back on engagement with the advisory panels in September 2018.
· updating
panels on the development of the Resilient Recovery Strategy in November 2018
and advising that a draft would go the Civil Defence Emergency Management Group
Committee in February 2019.
4. At
the beginning of this year the Resilient Recovery Strategy was renamed
‘Pathways to Preparedness: A Planning Framework to Recovery’ as it
better described the documents intent and contents. The Civil Defence Emergency
Management Group Committee approved the draft Pathways document for targeted
engagement in February 2019.
Consideration
5. The
Pathways to Preparation: A Planning Framework for Recovery strategy (refer
Attachment 1) will be introduced to the panel, and comments sought.
6. Comment
is particularly sought from the Disability Advisory Panel on:
· community
values
· community
priorities
· way
we will work in recovery
· work
to be done to be better prepared for recovery
· consideration
of disabilities in recovery.
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Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) receive
the draft Pathways to Preparedness: A Planning Framework for Recovery
document.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Pathways to Preparedness: A Planning Framework for
Recovery
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47
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Ngā kaihaina
Signatories
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Author
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Wayne Brown - Principal Recovery Advisor
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Authorisers
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Jennifer Rose - Head of Response and
Recovery
Sarah Sinclair - Acting General
Manager, Auckland Emergency Management
André Lubbe - Lead Officer
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Disability
Advisory Panel
17 June 2019
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Disability
Advisory Panel
17 June 2019
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Access to public elevators in Aotea
Square
File No.: CP2019/10125
Te take mō te
pūrongo
Purpose of the report
1. To
discuss access to public elevators in the vicinity of Aotea Square.
Whakarāpopototanga matua
Executive summary
2. The
panel will hold a discussion about access to public elevators in the vicinity
of Aotea Square.
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Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) note
the discussion about access to public elevators in the vicinity of Aotea
Square.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Michelle Judge - Governance Advisor
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Authoriser
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André Lubbe - Lead Officer
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Disability
Advisory Panel
17 June 2019
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Planning for Ministerial meeting
File No.: CP2019/09496
Te take mō te
pūrongo
Purpose of the report
1. To
discuss a forthcoming meeting between the Disability Advisory Panel and the
Minister for Disability Issues, Hon Carmel Sepuloni.
Whakarāpopototanga matua
Executive summary
2. Disability
Advisory Panel members will meet with Hon Carmel Sepuloni, Minister for
Disability Issues. Panel members will decide on key issues for discussion at
this forthcoming meeting.
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Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) note
the discussion about the Ministerial meeting.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Michelle Judge - Governance Advisor
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Authoriser
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André Lubbe - Lead Officer
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Disability
Advisory Panel
17 June 2019
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Disability Operational Action Plan
update
File No.: CP2019/09493
Te take mō te
pūrongo
Purpose of the report
1. To
receive an update on Auckland Council’s Disability Operational Action
Plan.
Whakarāpopototanga matua
Executive summary
2. Staff
will present an update on the refresh of the council’s Disability
Operational Action Plan (DOAP).
Discussion questions:
a) How can the DOAP
reporting format be made more useful for the Disability Advisory Panel?
b) What type of data could
be included in the report to make it more robust? For example, should we
categorise the different accessibility or disability that the actions respond
to?
c) Are there other ways
that the panel would like to receive reports? For example:
· Could
council teams provide in-person updates at panel meetings?
· Could
council teams report more frequently? This would mean the refreshed DOAP is
effectively a ‘live’ action tracker as opposed to a twice-yearly
report.
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Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) receive
the update on the Disability Operational Action Plan.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
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Michelle Judge - Governance Advisor
|
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Authoriser
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André Lubbe - Lead Officer
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