Devonport-Takapuna Local Board Community Forum

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board Community Forum held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 25 June 2019 at 5:00pm.

 

present

 

Chairperson

George Wood, CNSM

 

Deputy Chairperson

Dr Grant Gillon

 

Members

Mike Cohen, QSM, JP

 

 

Jan O'Connor, QSM

 

 

ABSENT

 

Members

Jennifer McKenzie

 

 

 

Mike Sheehy

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Devonport-Takapuna Local Board Community Forum

25 June 2019

 

 

 

1          Welcome

 

2          Apologies

  

Resolution number DTCF/2019/15

MOVED by Chairperson G Wood, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board Community Forum:

a)        accept the apology from Member J McKenzie for absence.

b)        accept the apology from Member M Sheehy for absebce.

 

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council Website as a minutes attachment.

Resolution number DTCF/2019/16

MOVED by Chairperson G Wood, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board Community Forum:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 23 April 2019 as true and correct.

CARRIED

Attachments

a     25 June 2019 - Item 4 Confirmation of Minutes - DTLB Community Forum Open Minutes 23 April 2019

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Harbourside Church

 

Note:   This Item was withdrawn.

 

 

 

 

8.2

North Shore Cricket Club – Weed Spraying in Devonport Domain

 

A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council Website as a minutes attachment.

 

Resolution number DTCF/2019/17

MOVED by Chairperson G Wood, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board Community Forum:

a)        receive the presentation form North Shore Cricket Club and thank Roger Brittenden for his attendance.

b)        notes that there are issues with weeds on the Devonport Domain and Vauxhall Reserve that impact on the user experience, and therefore request that Community Facilities staff provide an urgent report to the local board on the options available to control weed proliferation at the Devonport Domain and Vauxhall Reserve.

CARRIED

 

Attachments

a     25 June 2019 - Item 8.2 North Shore Cricket Club - The History of Devonport Domain

b     25 June 2019 - Item 8.2 North Shore Cricket Club - Devonport Community Board 7 December 2002 minutes

c    25 June 2019 - Item 8.2 North Shore Cricket Club - Bow and Arrow Herbicide

 

9          Public Forum

 

9.1

Julie Picot

 

Note:   This item was withdrawn.

 

9.2

Devonport Heritage

 

A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council Website as a minutes attachment.

 

Resolution number DTCF/2019/18

MOVED by Chairperson G Wood, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board Community Forum:

a)        receive the presentation form Devonport Heritage and thank Trish Deans for her attendance.

b)        delegates to the Chairperson, the Deputy Chairperson, Member M Cohen and Member J O’Connor  to prepare a submission in respect to plan change 26 that can be endorsed, retrospectively at the July business meeting.

CARRIED

 

Attachments

a     25 June 2019 - Item 9.2 Devonport Heritage - Presentation

 

9.3

Susan Mair

 

Resolution number DTCF/2019/19

MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board Community Forum:

a)         receive the presentation from Sandra Mair and thank her for her attendance.

b)        request that Auckland Transport (AT) investigate maintenance issues at the bus shelter at the corner of Hurstmere Road and Brett Avenue (bus stop #3269), and request that any maintenance undertaken be completed in a fashion that is in keeping with its current heritage character.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Approval of the 2019/2020 Devonport-Takapuna Local Board Community Facilities Work Programme

 

Resolution number DTCF/2019/20

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:  

That the Devonport-Takapuna Local Board Community Forum:

a)      approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report, subject to the following:

             i)      that all projects with no funding implications, but will be delivered in the 2019/2020 financial year are included in the work programme, as governance oversight and timely monitoring is still required;

            ii)      that staff provide a report which details all the projects with no funding implications but will be delivered in the 2019/2020 financial year;

          iii)      reallocate the proposed $40,000 of local driven initiatives capital budget from ID: 2674 Install fitness trails / equipment to the ID 1665 Sunnynook Park – develop community area project;

b)        seeks advice and clarification on the following projects and recommend they be      included in the 19/20 work programme once the advice has been received and considered by the local board:

             i)      ID: 1654 Killarney Park – renew park path and safety barrier project, as this was a key renewal for both the local board and The Pumphouse management; and

            ii)      the $150,000 operational funding allocated towards the development of the Korean Gardens at Barry’s Point Reserve, Takapuna.

c)      recommend that the local board Chairperson and Deputy Chairperson be delegated responsibility to ensure the requests outlined in recommendations a) and b) above have been met.

d)      approve in principle the 2020 – 2022 Community Facilities Work Programme (years 2 and 3) as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report.

e)      approve the risk adjusted programme (RAP) projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year.

f)       note that approval of budget allocation in the 2019/2020 year for multi-year projects may commit the board to the allocation of subsequent years budgets.

g)      note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019.

h)        request clarification and advice on the rationale on the inclusion and / or deferral for each Local Parks and Sports Field Development projects being undertaken in the local board area;

i)       provides the following feedback to the Environment and Community on projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets:

             i)        notes with concern that to date the local board has not been given any informal direction or the opportunity to provide feedback on the inclusion and / or deferral for each Local Parks and Sports Field Development projects being undertaken in the local board area.

            ii)        supports the Lake Pupuke - renew and develop south walkways & foreshore structure and Sunnynook Park - upgrade various sport fields and lighting projects being included in the 2019/2020 work programme, as they are key local projects as outlined in the local board plan.

           iii)        recommends that the Lake Pupuke - develop walkways - northern parks project continues as part of the 2019/2020 work programme, because:

·         it is an important connection which forms part of the local board’s Greenways Plan;

·         staff have proactively and collaboratively worked with the local board and community to amend and refine the proposed design to ensure a mutually positive outcome for all parties;

·         the final concept plan is ready to be considered by the local board and potentially move into detailed design; and

·         delaying this project until the 2020/2021 financial year does not recognize the input or expectations of the local board or community

           iv)        recommends that the Allen Hill Reserve - install irrigation and lighting on field 1 project continues as part of the 2019/2020 work programme, because:

·         it is urgently required to address an identified shortfall in sports field provision for both playing and training in the local area;

·         the project is currently in the resource consenting phase and therefore delivery could be undertaken; and

·         further delays to this project may have additional detrimental impacts for both the North Shore United Association Football Club, who are based at Allen Hill Stadium, and football in the northern area of Auckland.

            v)        recommends that the Plymouth Reserve (Portion One) walkway and cycleway project, which has been deferred to outer years, be brought forward and included in the 2019/2020 work programme, because:

·         it is an important connection which forms part of the local board’s Greenways Plan;

·         it forms part of the local board’s strategic objective to provide a high-quality and safe cycling and walking connection, and is an alternative to using Lake Road;

·         it aims to reduce the reliance on using cars for short-trips and commuting in the Devonport peninsular; and

·         detailed design for the project is complete and ready for local board approval.

j)       note that budget allocation for all projects in the 2019 – 2022 Community Facilities Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

k)      delegate to the chairperson authority to approve minor amendments to the 2019 – 2022 Community Facilities Work Programme, following receipt of written advice from staff.

l)       recommend that the local board are advised by Community Facilities staff about when assets are going to be temporarily closed or made unavailable prior to their closure, and are regularly kept informed on their progress for being repaired.

m)     request that all leasing matters be workshopped with the  local board prior to a being presented seeking a decision at a business meeting.

 

                                                                                                                                    CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, Member J O’Connor requested that her

            dissenting vote against clause i) iii) be recorded

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.31 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board Community Forum HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................