Agenda of Devonport-Takapuna Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii. A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 May 2019, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Devonport-Takapuna Local Board

04 June 2019

Te Uru Tapu / Sacred Grove Concept Designs and Engagement Plan

File No.: CP2019/09119

Te take mō te pūrongo

Purpose of the report

1. To seek local board approval for:

· concept design options for the development of Te Uru Tapu / Sacred Grove; and

· staff to undertake public consultation on the preferred options.

Whakarāpopototanga matua

Executive summary

2. Te Uru Tapu / Sacred Grove is located at the northern end of Takapuna Beach. It contains a grove of very old remnant pohutakawa trees that are culturally significant to iwi.

3. There are currently walking tracks through the grove providing beach access and access to viewing areas. Access is currently restricted in the grove due to the poor condition of an existing boardwalk and health and safety risks from falling trees.

4. Four concept design options were prepared in consultation with residents, iwi and the local board. These concept options have been revised based on a tree management report prepared by an independent arborist.

5. Two options are now proposed on how the area could be developed. One option restricts access to the grove and removes all infrastructure, whilst the other option maintains partial access to the stone lookout within the grove and removes the boardwalk.

6. Both options include a number of tree management mitigations to reduce the risk of catastrophic tree failure and the risk to people and property.

7. The cost estimate to implement either option is approximately $1 million.

8. Staff propose that public consultation is undertaken on the two options. The purpose of the engagement is to understand how people currently use the grove and to evaluate public support for each option. Feedback will help decision-makers decide on the best option to proceed with.

Ngā tūtohunga

Recommendation/s

That the Devonport Takapuna Local Board:

a) approve two concept plan options for the development of Te Uru Tapu / Sacred Grove for public consultation, as attached to this agenda report in Attachment A.

b) request staff undertake public consultation on the approved concept plan options in accordance with the engagement plan as outlined in Attachment D to the agenda report.

Horopaki

Context

9. The Takapuna Beach Reserve Concept Plan was adopted by the local board in August 2014 (resolution number DT/2014/212). The concept plan was to be implemented based on future funding availability.

10. Te Uru Tapu / Sacred Grove of Pohutukawa was one of eight identified areas in the concept plan that had a number of proposed recommendations for enhancement.

11. Te Uru Tapu is a very old grove of remnant pohutukawa trees of cultural significance and national importance to iwi.

12. In June 2018 a section of the boardwalk in the Sacred Grove was closed to the public on advice from council staff due to the risk of falling trees and the poor condition of the asset. Funding of $1.4 million was approved in the 2017/2018 and 2018/2019 work programmes for the renewal of assets in this location. Concept plans were prepared in consultation with stakeholders to address the current issues the site was experiencing, as well as addressing recommendations in the Takapuna Beach Concept Plan.

Tātaritanga me ngā tohutohu

Analysis and advice

13. There are 15 pohutukawa trees in the Sacred Grove; there are another six in the neighbouring apartment grounds. All of these trees are notable and therefore require a resource consent for all types of maintenance.

14. Some trees in the Sacred Grove have recognised structural defects which has led to the boardwalk being closed.

15. The overwhelming feedback from all stakeholders favoured preservation of the pohutukawa trees as the highest priority.

16. Table 1 below provides a summary of feedback received from stakeholders in regard to the different aspects of the Sacred Grove:

Table 1 – Summary of resident and iwi consultation feedback

	Neighbours Feedback	Iwi Feedback
Scheduled trees	Support retention of trees	Support retention of trees
	Complete a risk assessment of trees to identify any issues, prepared by independent arborist	Consult over any tree remedial works
	Carry out any remedial works recommended in risk assessment, particularly pruning to reduce weight in canopy	Carry out any remedial works recommended in risk assessment. Particularly pruning to reduce weight in canopy. There is a duty of care
	Replace the existing wire strops	Replace or repair the existing wire strops, if necessary for safety. Avoid any new bracing or strops if possible, consult over any that may be required
	Prepare a 5 year management plan for monitoring and maintaining trees	Any limbs removed to be left on site as habitat or chipped for mulch
	Primary concern with trees is the safety of residential properties	Acknowledge concerns over safety of residential properties, support necessary works required to ensure safety is maintained.
	Concerns for safety of pedestrians and beach users	Collect seeds from the trees for safeguard against myrtle rust
	Develop bank in similar fashion to Gould Reserve, grass and open space	Fence the Grove area to exclude public access, defining the tapu area
Boardwalk	Supports retention of boardwalk as it provides access along beach at high tide.	Remove the boardwalk and walking path in the Grove
	Boardwalk currently allows some mobility access	Look at options to locate a boardwalk access outside the Grove
	Install better security lighting and up lighting of trees. Lighting to deter rough sleeping	All rubbish bins to be removed from the Grove
	Zone the area alcohol free, with prominent signage permanently displayed
Stone Sea Wall	Restore and maintain the existing stone seawall	Remove the wall
Stone Sea Wall	Concerns over unfinished wall and potential loss of support for pohutukawa
Stone Lookout	Retain the existing stone structure	Remove the stone look out
	Replace the timber benches
	Do not support the removal of the structure - it is considered symbolic of the area and provides a good outlook for all users
	Maintenance of the area is poor
	Improve lighting to discourage anti-social behavior
Promenade	Retain the promenade structure	Close the promenade area
	Improve access from promenade to beach through accessible ramp	Look at ways of incorporating planting into the promenade area
	Prune trees overhanging the promenade access	Remove waka ama from the promenade area, relocate to north end outside dripline of trees
	Do not plant large trees in this area
Interpretation	Support working with iwi to provide interpretative signage and acknowledgement of significance of the area to iwi	Support the provision of interpretative signage and acknowledging the iwi significance
	Support for placement of pou and carving to reflect the iwi connection to the site	Could include placement of pou and carving to reflect the iwi connection to the site
		Design could be interpretative rather than traditional, in consultation
Vegetation	Control unsightly undergrowth in Grove	Remove the weed undergrowth, through non chemical methods
	Support a plan to maintain the planting to a higher level	Restore planting to remnant of coastal forest
		Encourage the return of native birds to the area
		Support a plan to maintain the planting to a higher level

17. Based on the feedback received, four concept design options were prepared and workshopped with the local board in April 2019. Table 2 below provides a summary of these options:

Table 2 – Original four proposed concept options

Option 1 – Renew board walk	Status quo, allows for continued public access to the Grove, with the existing boardwalk being rebuilt.
Option 2 - Close boardwalk, remove all infrastructure in Sacred Grove and close access	Removal of all infrastructure and restricting access allows the trees to be preserved and flourish naturally.
Options 3a -. Compromise - Retain access to stone lookout and remove boardwalk	Compromised solution with partial closure of the Grove at the southern end but still allows access at the northern end. At the southern end the boardwalk is removed allowing the trees to be preserved in a more natural state. A new grass way area is introduced for the public in the centre of the Grove.
Options 3b Compromise – Build new path to beach using existing path	Same as option 3a, but with a new pathway built through the new grass way area leading to the beach.

18. The local board supported all four options and requested that staff seek:

· an independent tree management plan and risk assessment for each of the four options;

· cost estimates for each of the options; and

· advice on the impacts of climate change on the options.

19. The tree management plan highlighted several areas of high risk in some of the options.

20. Table 3 summarises the advice from the tree management plan. The full tree management plan recommendations are included as Attachment C.

Table 3 – Tree management plan summaries

Option 1 – Renew board walk	Not supported Condition rating of trees surrounding the boardwalk are in very poor condition with a high rate of failing. Any remedial works on the affected trees will lead to the trees failing or eventually rolling on to the boardwalk, therefore rebuilding the boardwalk is not supported. The tree condition assessment is as follows: · Tree No 5 has a tension crack and is in danger of falling, with possible impact to trees 3 and 2; · Tree No 6 has a suspected cavity and is in very poor condition, it currently supports tree No 8; and Tree No 8 has an open cavity and is slowly collapsing.
Option 2 - Close boardwalk, remove all infrastructure in Sacred Grove and close access	Supported With the closure of the Sacred Grove, all trees continue to survive with remedial works in a natural environment with relative no risk to the public. This option allows the trees to be preserved and flourish naturally. The promenade lookout point at the northern end of the beach could be retained without any detrimental impact to tree health.
Options 3a -. Compromise - Retain access to stone lookout, remove boardwalk and create new grass area	Not supported Introducing a new grass area has the following issues: - Directly in a ‘fall zone’ of a surrounding tree. - New grass area would require mowing; these operations are known to cause damage to the shallow roots of trees. Repeated foot traffic likely to cause soil impact and could lead to restrictions on fine root growth and function.
Options 3b Compromise – Build new path to beach using existing path and create new grass area	Not supported The new pathway leading to the beach requires earth works in the new grass area which would have detrimental impact on the root systems. Impacts are as follows: · Alteration in the root zones of trees 10, 14 and 15 with heavy canopy pruning including removal of entire limbs to achieve pedestrian clearing. · Earthworks required with possible retaining structures. Issues with new grass area as per reasons provided in option 3a..

21. Based on the expert advice received, two new concept designs have been prepared that take into account arborist feedback as well as iwi and resident feedback. The new options are included as Attachment A and are summarised in Table 4 below:

Table 4 – Revised concept options

Option 2a - Close boardwalk and lookout, remove all infrastructure in Sacred Grove and close access.

This option is a modified version of the original option 2, with the promenade retained and a ramp installed onto the beach.

Tree remedial work is still required on a number of trees to reduce health and safety risks and to stop catastrophic failure of some trees. The idea is to manage the inevitable collapse of trees allowing them to grow in a more holistic fashion

Option 3c – Close board walk but retain access to look out

This option is a modified version of the original option 3A, with the grass area removed due to the impacts to tree health and health and safety risks.

A range of tree pruning to reduce loads, propping and wire strop replacements are required to maintain safety in the grove.

22. Staff recommend that these two options are approved by the local board as the basis for public consultation.

23. The purpose of the consultation is to understand how people currently use the Sacred Grove, and to evaluate the public support for each option to help decision-makers decide on the best option to proceed with.

24. An engagement plan for how this engagement could occur is included in Attachment D. It is proposed that public consultation consist of:

· an online and written feedback via a Have Your Say campaign; and

· a drop-in session at Takapuna Library to provide the public an opportunity to provide feedback in person.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Engagement with Healthy Waters will continue regarding the multiple storm water discharge points along the seawall protecting Sacred Grove.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The concept designs are in line with the objective in the Local Board Plan to enhance and conserve our unique beaches, open spaces and parks.

27. There is a high level of interest from residents of the neighbouring apartments of Mon Desir, Rocks and Sands who are eagerly waiting to see the concept designs and provide feedback.

28. Impacts on the residents of the apartments are as follows:

· Option 2a
Residents of the Rocks, Sands and Mon Desir will no longer have access to the beach via the Sacred Grove from their grounds fence line.

· Option 3c
Residents of all apartments continue to have access to the Sacred Grove via their grounds fence line gates to the beach, however the boardwalk will be closed.

Tauākī whakaaweawe Māori

Māori impact statement

29. A hui was held on 5 December 2018 with the following iwi:

· Te Ākitai Waiohua;

· Ngāi Tai ki Tāmaki;

· Ngāti Maru;

· Nga Maunga Whakahii o Kaipara;

· Ngāti Paoa;

· Ngāti Rehua;

· Te Kawerau a Maki;

· Ngāti Te Ata;

· Ngāti Whātua o Ōrākei;

· Ngaati Whanaunga;

· Ngāti Manuhiri;

· Te Rūnanga o Ngāti Whātua; and

· Ngāti Wai.

30. Several site visits were organized in January with the following iwi who provided a consensus response on how they wanted to see the grove developed:

· Te Ākitai Waiohua;

· Ngāi Tai ki Tāmaki;

· Ngāti Maru;

· Nga Maunga Whakahii o Kaipara; and

· Ngāti Manuhiri.

31. Iwi favour preserving the area by closing it to the public and removing all infrastructure and returning it to its natural state.

32. Iwi welcomed an opportunity to showcase their history/stories through interpretive signage.

33. A further hui will be held with iwi to seek feedback on the two concept designs and discuss tree remedial work.

Ngā ritenga ā-pūtea

Financial implications

34. Table 5 provides a summary of the estimated physical works cost of each option:

Table 5 – Estimated implementation cost of revised concept options

Option	Estimated cost
Option 2a - Close all access to the Sacred Grove, remove all infrastructure including boardwalk. Retain access to promenade lookout point and beach. Complete required tree mitigation.	$1.1M
Option 3c - Close access to southern end of the Sacred Grove, remove boardwalk. Retain access at northern end to the Sacred Grove leading to the stone lookout point. Retain access to promenade lookout point and beach. Complete required tree mitigation.	$965,000

35. This project is to be funded from renewals funding. The proposed Devonport-Takapuna three year work programme currently has funding of $1.4M allocated towards this project across the next three financial years.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. There is a risk of trees or limbs failing in storm events. Due to this risk the boardwalk has been closed since June 2018, and staff recommend that the area remains closed until appropriate mitigation has occurred on the trees.

37. People continue to climb over the barriers and use the boardwalk even though it has been closed.

38. Antisocial behaviour and homeless living in this area is an ongoing risk

39. It is accepted that these risks will continue until a permanent solution has been developed. In the meantime, the public can continue to report incidences by calling the council’s Customer Service Centre.

Ngā koringa ā-muri

Next steps

40. Subject to local board approval, start the public consultation process as per the engagement plan.

41. Collate feedback and present a recommended option to proceed to detailed design and resource consent in August 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Te Uru Tapu/ Sacred Grove Concept Designs – WSP OPUS	15
b ⇩	Te Uru Tapu/ Sacred Grove Takapuna Beach Concept Design Report –WSP OPUS	17
c ⇩	Independent Tree Management Plan - The Tree Consultancy Company	55
d ⇩	Takapuna Beach Development Concept Plan Engagement Plan	103

Ngā kaihaina

Signatories

Author

Kris Bird - Manager Sports Parks Design & Programme

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

04 June 2019

Adoption of the Devonport-Takapuna Local Board Agreement 2019/2020

File No.: CP2019/08455

Te take mō te pūrongo

Purpose of the report

1. To adopt a Local Board Agreement 2019/2020, a message from the chair, local board advocacy, and a local fees and charges schedule for 2019/2020.

Whakarāpopototanga matua

Executive summary

2. Each financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board area.

3. From 17 February to 17 March 2019, council consulted on the Annual Budget 2019/2020. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 8 May 2019 on regional issues, community feedback and key local board initiatives and advocacy areas.

4. Local boards are now considering local content for the Annual Budget 2019/2020 which includes a local board agreement, a message from the chair, local board advocacy, and a local fees and charges schedule for 2019/2020.

5. On 20 June 2019, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2019/2020, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) adopts local content for the Annual Budget 2019/2020 (Attachment A), including:

i. a Local Board Agreement 2019/2020

ii. a message from the Chair

iii. local board advocacy.

b) adopts local fees and charges schedules for 2019/2020 (Attachment B).

c) delegates authority to the Chair to make any final minor changes to the local content for the Annual Budget 2019/2020, including the Local Board Agreement 2019/2020.

d) notes:

i. that Local Board Agreement 2019/2020 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 22 May 2019

ii. that if there are outstanding (not yet agreed) matters in the Local Board Agreement 2019/2020, the local board should include an explanation of these matters in the Chair’s message at the front of the agreement

e) that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2019/2020 on 20 June 2019.

Horopaki

Context

6. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the Annual Budget 2019/2020 (and associated local board agreements) which outlines priorities, budgets and intended levels of service for each financial year. Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board area.

7. Local board nominees have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on the Annual Budget 2019/2020 to the Finance and Performance Committee.

8. From 17 February to 17 March 2019, Council consulted with the public on the Annual Budget 2019/2020. Feedback was received through written, event and social media channels.

9. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 16 April 2019 business meeting agenda.

10. Local boards considered this feedback, and then held discussions with the Finance and Performance Committee on 8 May 2019 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Both staff and the local board have reviewed the feedback received on Annual Budget 2019/2020 and local boards have received a report analysing the feedback. It is now recommended that local boards adopt local content for the Annual Budget 2019/2020 (Attachment A) including the Local Board Agreement 2019/2020, and a local fees and charges schedule for 2019/2020 (Attachment B).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Local boards worked with council departments to develop their local board work programmes for 2019/2020 that will be adopted at June business meetings. The local board work programmes help inform the local board agreements.

13. Local boards are requested to approve any advocacy initiatives for consideration by the Governing Body and inclusion (as an appendix) to the 2019/2020 Local Board Agreement. Local boards may also include advocacy to Council Controlled Organisation (CCOs).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. This report seeks local board adoption of its content for the Annual Budget 2019/2020 and other associated material, including the Local Board Agreement 2019/2020.

Tauākī whakaaweawe Māori

Māori impact statement

15. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

16. Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

17. Of those who submitted to the Annual Budget 2019/2020 from the Devonport-Takapuna Local Board area two identified as Māori. These submissions were provided to the local board for consideration when finalising their local board agreement.

18. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

19. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2019/2020 financial year.

20. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy that local boards can spend on local priorities that are important to their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

21. Funding for asset based services (ABS) is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

22. Local boards have the decision making and oversight responsibility in respect of local fees and charges within parameters set by the Governing Body. A local fees and charges schedule for Active Recreation, Community Venues for Hire (including Library rooms for hire) for 2019/2020 is adopted alongside the Local Board Agreement. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by local board that results in lower revenue for Council, the shortfall in revenue will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. Decisions on the local content of the Annual Budget 2019/2020 including the Local Board Agreement 2019/2020 and a local fees and charges schedule for 2019/2020, are required by 7 June 2019 to ensure the Governing Body can adopt the Annual Budget 2019/2020 at its 20 June 2019 meeting.

Ngā koringa ā-muri

Next steps

24. The resolutions of this meeting will be reported to the Governing Body on 20 June 2019 when it meets to adopt the Annual Budget 2019/2020, including 21 local board agreements.

25. Minor changes may need to be made to the attachments before the Annual Budget 2019/2020 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make final changes if necessary.

26. Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Maureen Buchanan - Local Board Advisor
Authoriser	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

04 June 2019

Additional funding for independent planning advice for Panuku Unlock Takapuna project

File No.: CP2019/09207

Te take mō te pūrongo

Purpose of the report

1. To allocate $2,875 locally driven initiative (LDI) operational funding for additional work to be undertaken as part the independent planning advice commissioned by the Devonport-Takapuna Local Board (the local board). The planning advice is being used to support the local board on the next phases of the Panuku Unlock Takapuna project.

Whakarāpopototanga matua

Executive summary

2. Since October 2018, the local board Chairperson and Deputy Chairperson have been involved in the Panuku Unlock Takapuna Working Group, a governance group who provides oversight on the:

· place-making activities for the vacant 38 Hurstmere Road site;

· construction of a new, multi-level car parking building at 14 Huron Street, Takapuna (commonly known as the Gasometre site);

· seeking expressions of interest from potential development partners for parts of the ANZAC carpark site before the end of 2018; and

· concept and detailed design work on the town square and surrounding open space.

3. At their September 2018 business meeting, the local board allocated $7,500 locally driven initiative (LDI) operational funding towards independent planning advice to support the local board on the Panuku Unlock Takapuna project (resolution number DT/2018/156).

4. Richard Reid and Associates was then contracted to deliver the following:

· assist the local board to understand the relevant Unitary Plan provisions and rules, and the impacts (i.e. shadowing) it will have on the proposed open space, and other areas such as Potters Park;

· provide a mechanism to have the proposed open space and mix of commercial, retail and residential development to be independently reviewed, which in turn will provide advice for the Chairperson and Deputy Chairperson to guide their discussions at working group meetings; and

· produce a report that outlines the opportunities, issues and implications towards the 40 ANZAC Street site becoming both open space and a mix of commercial, retail and residential development.

5. The Richard Reid and Associates report is expected to be completed in early June, and will be presented to the local board at a workshop and business meeting in late-June 2019.

6. To ensure robust planning advice and reporting, an additional $2,875 has been requested to:

· prepare solar access diagrams of the Takapuna Town Square proposal for the months of March, June and December (9am, 12pm and 3pm); and

· present the scope and outcomes of the work to the local board at a workshop and business meeting in June 2019.

7. Both components are considered supplementary to the original contract and work undertaken by Richard Reid and Associates.

8. Please refer to Attachment A for a quote detailing the additional work to be undertaken by Richard Reid and Associates.

9. Local Board Services staff support the additional work being undertaken and advise there is sufficient LDI operational budget available to support this request.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) allocate $2,875 locally driven initiative (LDI) operational funding to undertake additional work as part the independent planning advice commissioned by the Devonport-Takapuna Local Board to support the Panuku Unlock Takapuna project; namely;

· preparation of solar access diagrams of the Takapuna Town Square; and

· presentation of the scope and outcomes of the work to the local board at a workshop and business meeting in June 2019

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Quote - additional planning work to be undertaken by Richard Reid and Associates	115

Ngā kaihaina

Signatories

Author	Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna
Authoriser	Eric Perry - Relationship Manager

Chairperson	George Wood, CNZM
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Jennifer McKenzie
	Jan O'Connor, QSM
	Mike Sheehy