I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 18 June 2019

4.00pm

Devonport-Takapuna Local Board Chamber
Takapuna Service Centre
Level 3
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

George Wood, CNZM

 

Deputy Chairperson

Dr Grant Gillon

 

Members

Mike Cohen, QSM, JP

 

 

Jennifer McKenzie

 

 

Jan O'Connor, QSM

 

 

Mike Sheehy

 

 

(Quorum 3 members)

 

 

 

Rhiannon Foulstone-Guinness

Democracy Advisor

 

12 June 2019

 

Contact Telephone: 021 815 313

Email: rhiannon.guinness@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Devonport-Takapuna Local Board

18 June 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notice of Motion - Auckland Transport                                                                      7

12        Independent planning advice to support Panuku Unlock Takapuna project       13

13        Devonport-Takapuna Quick Response Round Three 2018/2019 grant allocations     113

14        Auckland Transport monthly update - June 2019                                                 201

15        Allocation of the Auckland Regional Services Trust funding                              207

16        Approval of the 2019/2020 Devonport-Takapuna Local Board Auckland Tourism, Events & Economic Development Work Programme                                                        329

17        Approval of the 2019/2020 Devonport-Takapuna Local Board Community Services Work Programme                                                                                                                 335

18        Approval of the 2019/2020 Devonport-Takapuna Local Board Infrastructure and Environmental Services Work Programme                                                            353

19        Approval of the 2019/2020 Devonport-Takapuna Local Board External Partnerships Work Programme                                                                                                                 361

20        Approval of the 2019/2020 Devonport-Takapuna Local Board Plans and Places Work Programme                                                                                                                 367

21        Changes to Local Board Standing Orders                                                             373

22        Chairpersons' Report                                                                                                379

23        Elected Members' Reports                                                                                       385

24        Ward Councillors Update                                                                                         387

25        Devonport-Takapuna Local Board - Record of Worshops May 2019                 389

26        Governance Forward Work Calendar                                                                     397  

27        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

An apology from Member J McKenzie has been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

                  i.        A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

 

                 ii.        A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 4 June 2019 as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Devonport-Takapuna Local Board

18 June 2019

 

 

Notice of Motion - Auckland Transport

File No.: CP2019/06893

 

Whakarāpopototanga matua

Executive summary

1.       Deputy Chairperson G Gillon has given notice of a motion that they wish to propose.

2.       The notice, signed by Deputy Chairperson G Gillon and Member M Cohen as a seconder, is appended as Attachment A.

3.       Supporting information is appended in Attachment B.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      request that Auckland Transport consider delegating the required responsibilities, duties, function, and powers to allow

i)     landowner approval,

ii)    prioritisation of proposed projects, and

iii)    approval of related budgets.

to the respective local board, where they affect roads or assets in the local street network, noting that this is allowed for under section 45 “Delegations” of the Local Government (Auckland Council) Act 2009, in particular clauses (1) and (8).

b)      request that where any required responsibilities, duties, functions, or powers to give effect to resolution a) above are determined to be contrary to the Local Government (Auckland Council) Act 2009 or any other legislation, that an equivalent process is found (such as Auckland Transport formally adopting local board resolutions).

c)      note that local boards currently have the equivalent delegation as outlined in resolution a) above in regards to assets, projects and land administered by the Community Facilities department of Auckland Council, and this may be a suitable model for Auckland Transport to consider adopting.

d)      request that this Notice of Motion and subsequent resolutions are circulated to all local boards for their information and consideration.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

21 May 2019 - Devonport-Takapuna Local Board - Notice of Motion - Deputy Notice of Motion - Auckland Transport

9

b

21 May 2019 - Devonport-Takapuna Local Board - Local Government (Auckland Council) Act 2009 - section 54

11

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 June 2019

 

 

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Devonport-Takapuna Local Board

18 June 2019

 

 

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Devonport-Takapuna Local Board

18 June 2019

 

 

Independent planning advice to support Panuku Unlock Takapuna project

File No.: CP2019/10356

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To report back on the independent planning advice the Devonport-Takapuna Local Board (the local board) commissioned to support the next phases of the Panuku Unlock Takapuna project. 

2.       This covering report provides a brief overview of the content included in the reports prepared by Richard Reid and Associates Limited in response to resolution number DT/2018/156, and should be read in conjunction with those reports (provided as Attachments A through D).

Whakarāpopototanga matua

Executive summary

Background

3.       Since October 2018, the local board Chairperson and Deputy Chairperson have been involved in the Panuku Unlock Takapuna Working Group, a governance group who provides oversight on the:

·    place-making activities for the vacant 38 Hurstmere Road site;

·    construction of a new, multi-level car parking building at 14 Huron Street, Takapuna (commonly known as the Gasometer site);

·    seeking expressions of interest from potential development partners for parts of the Anzac Street carpark site before the end of 2018; and

·    concept and detailed design work on the town square and surrounding open space.

4.       At its September 2018 business meeting, the local board allocated $7,500 of locally driven initiative (LDI) operational funding towards independent planning advice to support the local board on the Panuku Unlock Takapuna project (resolution number DT/2018/156)

5.       Richard Reid and Associates was then contracted to deliver the following:

·    assist the local board to understand the relevant Unitary Plan provisions and rules, and the impacts (i.e. shadowing) it will have on the proposed open space, and other areas such as Potters Park;

·    provide a mechanism to have the proposed open space and mix of commercial, retail and residential development to be independently reviewed, which in turn will provide advice for the Chairperson and Deputy Chairperson to guide their discussions at working group meetings; and

·    produce a report that outlines the opportunities, issues and implications towards the 40 Anzac Street site becoming both open space and a mix of commercial, retail and residential development.

6.       At its 4 June 2019 business meeting, the local board allocated an additional $2,875 (resolution number DT/2019/91) to complete the work and report back to the local board.

 

Report summary

7.       This report sets out an understanding of the planning and urban contexts for the creation of a town square and civic space network for Takapuna Metropolitan Centre.

8.       It identifies key requirements which should be taken into account in order to meet the objectives of the Open Space Provision Policy and relevant provisions of the Unitary Plan.  These include:

·    Takapuna is recognised as a Metropolitan Centre in the Unitary Plan. The Open Space Provision Policy states that a Metropolitan Centre must provide a civic space network commensurate with the scale of the urban centre.

·    A civic space network consists of a range of different sizes and uses of civic space rather than being limited to or focused on providing one space in one area. A metropolitan centre is required to provide a large civic space of 3,000-4,000m², one or more small and medium sized civic spaces, as well as transition spaces and buffer zones. These should form a contiguous, well connected, high quality civic space network that will benefit recreational and social outcomes.

·    A civic space network should build upon the intrinsic characteristics and values of the place and understand the natural, heritage and cultural values necessary to create engaging and distinctive open space.

·    The civic space network, and especially the town square, should be located in a prominent location to form an integral part of the movement network.

·    The network should provide multiple entrance points and connections that link with the surrounding neighbourhood.

9.       The report establishes that a sound and strong urban structure underlies Takapuna, which is derived from its historical subdivision pattern. What makes it particularly distinctive is the central block’s geometric order and bilateral symmetry. Potters Park is uniquely positioned at the apex or head of this order.

10.     The location for the town square is currently an open-air car park and Sunday market in the centre of Takapuna. This land has been rezoned in the Unitary Plan as part of a regionwide effort to create a compact city. Significant uplift in development potential and residential population is enabled by the Unitary Plan. The maximum building height within the site is 36.5m (9-11 storey storeys), with 24.5m (7-8 storeys) and 36.5m building heights surrounding it. The Unitary Plan, however, has specific objectives that apply to a Civic Spaces Zone. Buildings are required to support the purpose of the zone, and enhance its amenity values, functionality and public uses.

11.     The report discusses the options developed thus far which do not meet the criteria required by the regulatory framework, do not balance or fit with the values of the site, and do not provide workable solutions to key environmental and social issues. The key issues are:

·    There will be significant shading of open space with any over-development of the site. The location of the town square and buildings within the site are critical to ensure the square enjoys maximum access to sun. However, the extent of shading from two options selected for a public submission process last year show that these town squares will receive little sun all year round, including almost none in the winter months.

·    The size and configuration of the town square are also critical. Town squares are, in essence, large public spaces for people to gather, meet, linger and move through. However, the options developed by council so far are too small to be defined as a large civic space. The predominant approach taken has been to focus on creating a movement corridor between Hurstmere Road and Lake Road. It appears the council resolution of March 2018 to provide a town square which follows the requirements of the Open Space Provision Policy, as opposed to simply providing more open space with development, has not yet been properly considered. Too much reliance has been placed on Potters Park in lieu of creating a high-quality open space elsewhere on the site.

·      The town square options do not provide for or recognise the traditional use of the place as a market. Jan Gehl recommends for “planning in existing urban areas, one obvious starting point would be to study city life as it actually exists and then use this information to make plans for where and how to reinforce city life” (p139).  This approach has not been adopted. The community, which is sub-regional in its catchment rather than purely local, continue to strongly identify with its location and use. They have a clear image that it is the heart of their community.

12.     The report considers an alternative approach to achieving the same provisions. It recommends a location, size and configuration for a Town Square and civic space network which is believed to be the purpose of the Civic Spaces Zone and the principles and objectives of the Open Space Provision Policy.

13.     The report recommends the location of the town square in the central area of the site for many reasons, with maximum access to sun being one of them. The position of the town square fits with within the existing urban structure of the central area, reflects the community’s association with the site as a market place, maximises the co-locational opportunities with Potters Park and is the intersection point of a multitude of desire lines.

14.     The recommended dimensions for the town square come close to Jan Gehl’s “magical” size of 80 x 40m. The area identified within the Richard Reid report is 3,428m² (see DWG RRA/TTSQ/04). The total area of civic space within the network is 8,232m² (town square, Hurstmere Road linkage, Anzac Street linkage, new informal recreation space behind 72A Hurstmere Road and Potters Park).

15.     The recommendations include identifying locations for building sites which will offer significant offsets for ratepayers. This is detailed in the respective sections of the report.

16.     The value gained from rationalising council’s properties on Hurstmere Road and reducing the size of the movement corridor though the site enables another 1,200m² of land to be freed up for development.

17.     The following attachments are included to this report:

·    Attachment A: Report from Richard Reid and Associates;

·    Attachment B: Drawings for proposed use of 40 ANZAC Street site;

·    Attachment C: Shading diagrams from Takapuna Centre Plan; and

·    Attachment D: Shading diagrams undertaken by Richard Reid and Associates.

 

Ngā koringa ā-muri

Next steps

18.     It is important to note that the completion of the independent planning advice will form the basis for ongoing collaboration between the local board and Panuku Development Auckland (Panuku) and the Unlock Takapuna project.  This approach has come from the direction of the Local Board Chairperson and Deputy Chairperson.

19.     It is intended that Panuku will assess the work undertaken by Richard Reid and Associates, and then work with the local board to develop a mutually agreeable option on the size, shape and location for the proposed open space on 40 Anzac Street. 

20.     The next steps to finalise this phase of the Unlock Takapuna project include:

·    The local board at its 18 June 2019 business meeting will consider a report from Panuku and provide formal views and preferences on the size, shape and location of the open space proposed at the 40 Anzac Street site.

·    Between 19 June to 10 July 2019, the local board and Panuku will continue to work together to develop an option which is mutually agreement by all parties.

·    Panuku will present a report on the final size, shape and location of the open space proposed at the 40 Anzac Street site to council’s Environment and Community Committee on 9 July 2019.

·    Panuku and the local board will then work together to develop a concept plan for the proposed open space at the 40 Anzac Street site.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the reports from Richard Reid and Associates (included as Attachments A through D to the agenda report) regarding the independent planning advice to support the Panuku Unlock Takapuna project.

b)      note that the independent planning advice will form the basis for ongoing collaboration between the local board and Panuku Development Auckland, where the final size, shape and location for the proposed open space on 40 Anzac Street will be considered by council’s Environment and Community Committee on 9 July 2019. .

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Report from Richard Reid and Associates

17

b

Drawings for proposed use of 40 ANZAC Street site

85

c

Shading diagrams from Takapuna Centre Plan

91

d

Shading diagrams undertaken by Richard Reid and Associates

103

     

Ngā kaihaina

Signatories

Authors

Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna

Maureen Buchanan - Local Board Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 June 2019

 

 

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Devonport-Takapuna Local Board

18 June 2019

 

 

Devonport-Takapuna Quick Response Round Three 2018/2019 grant allocations

File No.: CP2019/09228

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications received for Devonport-Takapuna Quick Response Round Three 2018/2019.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received for Devonport-Takapuna Quick Response Round Three 2018/2019 (refer Attachment B).

3.       The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2018/2019 on 23 May 2018. The document sets application guidelines for community contestable grants.

4.       The local board has set a total community grants budget of $237,500 for the 2018/2019 financial year. The local board has further allocated a total of $5,000 operational funding from the heritage protection project towards community grants (DT/2019/80). A total of $200,923.99 has been allocated in previous grant rounds. This leaves a total of $41,576.01 to be allocated to the remaining quick response grant round.

5.       Nineteen applications were received for Devonport-Takapuna Quick Response Round Three 2018/2019, requesting a total of $31,913.

 

Ngā tūtohunga

Recommendations

That the Devonport-Takapuna Local Board:

a)      agree to fund, part-fund or decline each application in Devonport-Takapuna Quick Response Round Three 2018/2019 listed in the following table:   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR1902-303

Art for Change

Arts and culture

Towards the "Depot Artspace" main gallery and feature wall hire cost for the art exhibition "Nourishing the Roots of Empathy".

$1,000.00

Eligible

QR1902-308

Depot Arts and Music Space Trust

Arts and culture

Towards the promotion, equipment hire and curation (6 shows) cost of "Off-the-Wall/On-the Wall: Creative Community Pop-Ups" at the Depot Art and Music Space.

$1,730.00

Eligible

QR1902-321

Show Me Shorts Film Festival Trust Board

Arts and culture

Towards the programming, and marketing costs for the Devonport -Takapuna season of the "Show me Shorts" film festival at "The Vic".

$1,930.00

Eligible

QR1902-322

The Testpod Limited

Arts and culture

Towards the hiring and set up cost of marquees and purchase of turntables for the 'Wall of Light' Living Sculpture.

$1,442.00

Eligible

QR1902-328

Action Education Incorporated

Arts and culture

Towards the facilitator fees, administration, and resources to deliver 10 spoken word poetry workshops at schools in the Devonport-Takapuna Local Board area.

$2,000.00

Eligible

QR1902-329

The Lake House Trust

Arts and culture

Towards the purchase and installation of materials for the upgrade of lighting in the west wing hallway and Tindall room for the Lake House Arts Centre.

$1,500.00

Eligible

QR1902-306

Sunnynook Chinese Association Incorporated

Arts and culture

Towards the venue hire cost for the "Chinese Mid-Autumn Festival and National Day" celebration to be held at the Westlake boy's high school on 21 September 2019.

$2,000.00

Eligible

QR1902-302

PHAB Association (Auckland) Incorporated

Community

Towards the cost of purchasing and installing ventilation and heating system for PHAB Takapuna Youth Centre at 8 Auburn Street, Takapuna.

$2,000.00

Eligible

QR1902-304

Devonport Community House Incorporated

Community

Towards the costs of marketing, wages of the manager, hall hire, volunteer "thank you" vouchers and trestle tables for the "Devonport Kids and Teens Market" to be held on 28 July 2019.

$1,929.00

Eligible

QR1902-307

The Upside Downs Education Trust

Community

Towards the costs to deliver speech-language therapy for four children with Down Syndrome.

$2,000.00

Eligible

QR1902-319

Royal New Zealand Plunket Trust

Community

Towards the purchase of a vacuum cleaner and a barbecue for the Devonport Plunket Room.

$1,210.00

Eligible

QR1902-327

Conscious Kids Education Limited

Community

Towards venue hire, facilitation, marketing, event management and administration cost for the “Junky Monkeys - Pop Up Adventure Playground” on 23 November 2019.

$1,852.00

Eligible

QR1902-318

Takapuna Grammar School

Environment

Towards trees for the “Special Tree Planting Project” at Takapuna Grammar School.

$2,000.00

Eligible

QR1902-320

Bayswater Community Committee Incorporated

Environment

Towards the delivery of event and marketing material to promote the event.

$700.00

Eligible

QR1902-330

Friends of Stanley Bay (Stanley Bay School)

Events

Towards the traffic management and public-address system hire cost for the "Mud Run" event on 4 August 2019.

$1,815.00

Eligible

QR1902-305

Milford Tennis Club Incorporated

Sport and recreation

Towards the purchase and installation of two new gates and security access system (three reader plates).

$2,000.00

Eligible

QR1902-313

Forrest Hill Milford United Association Football Club Incorporated

Sport and recreation

Towards the coaching contractor costs for the Junior Football Programmes for the period of 1 July 2019 to 30 September 2019.

$1,980.00

Eligible

QR1902-324

Ngātaringa Tennis Club Incorporated

Sport and recreation

Towards the purchase of a barbecue for club and family events.

$1,390.00

Eligible

QR1902-309

Devonport Library Associates Incorporated.

Arts and culture

Towards the camera operator, equipment hire, editing, online hosting, content management and upload cost of six videos documenting "Devonport Library Associate's" 2018-2019 culturally significant events.

$2,000.00

Ineligible due to no current registration of the organisation

Total

 

 

 

$31,913.00

 

 

b)      agree to fund, part-fund or decline the following application in Devonport-Takapuna Multiboard Round Two 2018/2019, listed in Table Two below:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB1819-269

New Zealand Council of Victim Support Groups Incorporated trading as Victim Support

Community

Towards recruitment, training expenses and supervision of the volunteer support workers for six months from 1 June to 31 December 2019.

$5,000.00

Eligible

Total

 

 

 

$5,000.00

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

9.       The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2018/2019 on 23 May 2018. The document sets application guidelines for community contestable grants. 

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11.     The local board has set a total community grants budget of $237,500 for the 2018/2019 financial year. The local board has further allocated a total of $5,000 operational funding from the heritage protection project towards community grants (DT/2019/80). A total of $200,923.99 has been allocated in previous grant rounds. This leaves a total of $41,576.01 to be allocated to one remaining quick response grant round.

12. Tātaritanga me ngā tohutohu

Analysis and advice

13.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the main focus of an application, a subject matter expert from the relevant department, will provide input and advice.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants. The Devonport-Takapuna Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17.     The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

18.     A summary of each application received through Devonport-Takapuna Quick Response Round Three 2018/2019 is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

20.     Five applicants applying to quick response round three, has indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21.     The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

22.     The local board has set a total community grants budget of $237,500 for the 2018/2019 financial year. The local board has further allocated a total of $5,000 operational funding from the heritage protection project towards community grants (resolution number DT/2019/80). A total of $200,923.99 has been allocated in previous grant rounds. This leaves a total of $41,576.01 to be allocated to one quick response grant round.

23.     Nineteen applications were received for Devonport-Takapuna Quick Response Round Three 2018/2019, requesting a total of $31,913.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25.     Following the Devonport-Takapuna Local Board allocating funding for round three of the quick response, Commercial and Finance staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Grants Programme 2018/2019

119

b

Devonport-Takapuna Quick Response Round Three 2018/2019 applications

123

c

2018/2019 Multi-Board Local Grants Round Two - MB1819-269 Application Summary

195

     

Ngā kaihaina

Signatories

Author

Moumita Dutta - Community Grants Coordinator

Authorisers

Marion Davies - Grants and Incentives Manager

Shane King - Head of Service Support

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 June 2019

 

 

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18 June 2019

 

 

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18 June 2019

 

 

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Devonport-Takapuna Local Board

18 June 2019

 

 

Auckland Transport monthly update - June 2019

File No.: CP2019/02233

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the June 2019 Auckland Transport monthly update.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the Auckland Transport June 2019 monthly update report and thank Marilyn Nicholls for her presentation and attendance

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Transport June 2019 Report

203

     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 June 2019

 

 

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Devonport-Takapuna Local Board

18 June 2019

 

 

Allocation of the Auckland Regional Services Trust funding

File No.: CP2019/10539

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the allocation of the $65,100 Auckland Regional Services Trust (ARST) funding for an arts and culture project in the Devonport-Takapuna Local Board area.

Whakarāpopototanga matua

Executive summary

2.       A one-off fund of $65,100 has been made available to the local board from legacy ARST budget to allocate to an arts and culture project in the Devonport-Takapuna Local Board area.

3.       An expression of interest (EOI) process was used to identify potential projects, which opened on 15 March 2019 and closed on 15 April 2019. The cost to administer this process was $1100 leaving $64,000 to be allocated to the preferred project.

4.       Sixteen applications were received, which assessed by an external panel.

5.       The recommendations of the panel were presented to the local board at a workshop on 14 May 2019.

6.       Staff recommend approving the allocation of $64,000 to Social Ritual Limited to produce the Atarau Festival and that balance of $1100 to recover the costs of administering the EOI process.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the allocation of $64,000 from its Auckland Regional Services Trust locally driven initiative (LDI) operation budget line  to Social Ritual Limited to produce the Atarau Festival, subject to approval to hold the event on Maungauika/North Head by the Tūpuna Maunga Authority.

b)      approve the allocation of $1100 from the Auckland Regional Services Trust locally driven initiative (LDI) operation budget line to recover the costs of administering the EOI process

 

Horopaki

Context

7.       In 2009, the ARST provided $300,000 to the former North Shore City Council (NSCC) to allocate to the Shore Exhibition Trust for establishing an exhibition centre in Takapuna. The Shore Exhibition Trust incurred $30,000 in costs during the planning and business case stages of this, leaving a balance of $270,000.

8.       Post-amalgamation, this unspent fund was reallocated across the four North Shore local boards based on the LDI formula, contained within the local board funding policy, which requires the distribution of locally driven initiative (LDI) budgets based on 90 per cent population, 5 per cent geographical area and 5 per cent deprivation. The amount allocated to the Devonport-Takapuna Local Board was $65,100.

9.       At a workshop on 16 October 2018, the local board was presented with options around how this fund could be allocated to an arts and culture project. An expressions of interest (EOI) process was recommended to assist the local board in its decision-making.

10.     At a workshop on 5 March, the EOI process and assessment criteria was presented to the local board for feedback (refer Attachment A).

11.     The EOI opened on 15 March 2019 and closed on 15 April 2019. Sixteen applications were received (refer Attachment B). The applications were assessed by an external panel and were then shortlisted to six.

12.     The assessment panel recommendations were presented to the local board at a workshop on 14 May 2019.

13.     The two applicants that scored the highest against the assessment criteria were asked to provide a full proposal (refer Attachments C and D).

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The EOI process was designed to encourage projects that are innovative and new. The project could be performance-based, musical, visual, aural, digital, experiential, or some combination of those forms.

15.     The EOI applications were assessed against the following criteria to ensure that the funding is allocated to a project that will:

·    be one significant project rather than several small projects;

·    be a new event or project, rather than an ongoing operational activity;

·    promote innovation and/or excellence in arts and culture;

·    raise the profile of the arts and promote arts and cultural development;

·    be of local impact or benefit but may be of regional significance; and

·    not require any ongoing funding or maintenance by the local board.

16.     The following two applicants scored the highest against the assessment criteria and provided a full proposal, further to their initial application:

·            Atarau Festival, by Social Ritual.

·            Reo O Tenei Wahi/Voices of This Place, by Zoe Hoeberigs with the Lake House.

17.     Atarau Festival is a fun, family friendly, audio-visual art experience based at Maungauika/North Head. The two-day festival opens on a full moon, and the public are invited to experience Maungauika/North Head at night. The tunnels are activated with light and soundscapes, and these soundscapes are responded to by dance artist Freddy Matariki Carr. Outside the tunnels the community are invited to linger on bean bags and woven mats to view the stars.

18.     This project appeals to a broad range of the community in a light, entertaining and meaningful way and utilises a place-making framework to deepen the community’s connection to Maungaika/North head.

19.     Reo O Tenei Wahi/Voices of This Place is a project that incorporates visual, design and aural experiences, creating a display that showcases the diverse residents of Devonport-Takapuna. The project involves the creation of eight flags on stands by 16 groups. The flags draw on the nautical history of the area. Audio content, including spoken word, songs and instrumental pieces, would be available online to support the work of the flags. The flags are placed in two different locations around the Devonport-Takapuna area for two weeks each and then form part of an exhibition and showcase evening at the Lake House. Short films will be created to document the project.

20.     This project creates opportunities for a broad range of the community to interact with art works that reflect the stories of histories of the area. The pop-up approach creates an element of surprise, and the multiple locations spread the potential reach of the project.

21.     Staff recommend approving the allocation of $64,000 from the local boards Auckland Regional Services Trust (ARST) budget line in its locally driven initiative (LDI) operational budget to support Social Ritual Limited to produce the project titled Atarau Festival and $1100 to recover the costs incurred to administer the EOI.

22.     The Social Ritual Limited application to produce the Atarau Festival meets the criteria in an innovative and considered manner, offering a project that is light and entertaining with a broad appeal, while also being informed by contemporary art practice. The applicants experience in designing and delivering community-based place-making projects gives confidence that they would be able to deliver what has been proposed. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     Tūpuna Maunga Authority approval is required for the Atarau Festival to held on Maungauika/North Head.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     A workshop was held with the local board to review and provide input into the assessment criteria and approach taken to the EOI.

25.     While the EOI was open to applicants outside of the local board area, the local board required the initiative to take place within the local board area, and to be informed by and reflect the local area and community.

26.     The project aligns with the local board outcome that “Our communities are empowered, engaged and inclusive”.

Tauākī whakaaweawe Māori

Māori impact statement

27.     Four of the proposals, including the Atarau Festival proposal, draw on aspects of Māori history and environment to inform their projects. Several the other proposals are informed by aspects of te ao Māori.

28.     The Atarau Festival proposal includes a section on the kaupapa of the event where they detail the approach of the project from the following perspectives: Mana Honona Tangata, Mauri, Kaitiakitanga, Wānanga, Te Tiriti O Waitangi and Relational Aesthetics. The project is intended to foster a living connection with Maungauika/North head among visitors, giving expression to the history and cultural values of the Maunga. The project is designed to foster partnerships and collaboration and brings together a culturally diverse team of creative minds. Wānanga, Te Tiriti

Ngā ritenga ā-pūtea

Financial implications

29.     A one-off legacy ARST fund of $65,100 has been made available to the local board to allocate to an arts and culture project.

30.     Staff recommend approving the allocation of $64,000 to Social Ritual Limited to produce the project titled Atarau Festival.

31.     The remaining amount will be used to recover the cost incurred to administer the EOI process. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     All the EOI applications were assessed by an external panel against agreed criteria to ensure that the approved project aligns with the local board priorities and any potential risks are mitigated.

33.     The Atarau Festival proposal will require approval from the Tūpuna Maunga Authority for the use of Maungauika/North Head. This application has been submitted and a decision is anticipated in July 2019. There is a risk that the proposal may not be approved. If this occurs, the Atarau Festival proposal has identified that the event can be delivered at an alternative location and maintain the values and outcomes of the proposal. This will require the approval of the local board.

34.     If this fund is not allocated before the end of the financial year, then it may no longer be available. This risk can be mitigated by ensuring that the fund is allocated during the current financial year.

Ngā koringa ā-muri

Next steps

35.     Staff will notify all applicants of the local board’s decision. The successful applicant will be asked to provide any additional information and clarification if required.

36.     Staff will administer a funding agreement with the successful applicant.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Assessment matrix

211

b

Applications received

213

c

Atarau Festival proposal

297

d

Zoe Hoeberigs proposal

309

     

Ngā kaihaina

Signatories

Author

Ros Cunningham -  Manager Arts and Culture Advisory

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 June 2019

 

 

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18 June 2019

 

 

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18 June 2019

 

 

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Devonport-Takapuna Local Board

18 June 2019

 

 

Approval of the 2019/2020 Devonport-Takapuna Local Board Auckland Tourism, Events & Economic Development Work Programme

File No.: CP2019/10780

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve the Devonport – Takapuna local economic development programme for the 2019/2020 financial year.

Whakarāpopototanga matua

Executive summary

2.       This report introduces the proposed 2019/2020 financial year local economic development work programme for the Devonport – Takapuna Local Board as set out in attachment A.

3.       The proposed work programme comprises,

·    Support for the Young Enterprise Scheme ($3,000)

·    Grant funding for Explore North Shore ($30,000)

4.       The total value of the Local Economic Development programme is $33,000.

5.       The board is being asked to approve the 2019/2020 local economic development programme.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve 2019/2020 local economic development work programme as presented in attachment A to this report.

Horopaki

Context

6.       This report provides the local board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The 2018/2019 local economic development work programme has been developed having regard to the local board’s priorities for local economic development set out in the Devonport-Takapuna Local Board Plan 2017.

Young Enterprise Scheme ($3,000)

8.       Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students.  

9.       Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

10.     The funding from the local board will support the delivery of the overall YES program, including the Kick Start days in February 2020 where we will specifically acknowledge local board support. The Kick start days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, and find out about their 2020 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate..

Explore North Shore ($30,000)

11.     The three Business Improvement Districts in the local board area are seeking grant funding to enable them to continue to work collaboratively to drive tourism and visitor attraction. In the previous year the board provided grant funding to the Business Improvement Districts to facilitate a marketing campaign.

12.     The Devonport Takapuna Local Board and ATEED have shared in supporting the Takapuna Beach Business Association as the lead in a combined effort between three business associations across the whole board area. In this support the association has promoted the location and attractions as a visitor attraction campaign that built momentum. This will be the last of such an activity as for the immediate future local boards and local regions will create their own initiatives and ATEED will promote them. However, ATEED and the Explore North Shore and the Local Board will be preparing concepts and deliverables for the 36th Americas Cup which will be fought along the full local board sea front.

The grant will enable Explore North Shore to:

a.   To continue the marketing and destination management activity and grow membership capability activity as Explore North Shore considers appropriate going forward.

b.   To work under advice from ATEED Destination team to prepare and begin implementation of a plan for Explore North Shore and the 36th Americas Cup, to ensure every opportunity to succeed as a local business and tourism operator can be identified and if possible, participate. The event will attract observers from across the city, country and world to the waterfront and will require very specific local input and ideation, especially in creating world class viewing sites and capturing visitor spend.  This plan will be completed by December 2019.

c.   ATEED investment in the event on the North Shore will be advised as it comes available and will help the framing of this plan

d.   The recipient will provide regular updates on activity that grant supports. Provide end of year AGM report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     The Tourism team in Auckland Tourism Events and Economic Development will manage the administration of the grant funding for Explore North Shore on the Local Board’s behalf. In addition to this the Tourism team engage and support tourism groups across the region.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The projects noted above align with the local board plan outcome 5 ‘Our area has a thriving local economy and vibrant, unique town centres’.

15.     The proposed local economic development work programme was workshopped with the local board on 12 March 2019, and a final draft was presented at the 7 May 2019 workshop. Edits have been made to reflect the direction received at the workshops.

Tauākī whakaaweawe Māori

Māori impact statement

16.     There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with Iwi and consider any impacts on Māori arising from the specific projects being undertaken.

Ngā ritenga ā-pūtea

Financial implications

17.     The proposed 2019/2020 local economic development work programme will see the allocation of $33,000 of the board’s locally driven initiatives operating expenditure budget. This amount can be accommodated within the board’s total draft budget for 2019/2020.

18.     The local economic development work programme progress will be reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     There is a risk that the budget remains unspent as a result of the fact that the YES or Explore North Shore initiatives do not require the full amount allocated or following the agreement of the programme the external partners who will receive the funding do not in turn proceed with the project as proposed.

Ngā koringa ā-muri

Next steps

20.     Following approval by the local board the Local Economic Development and Tourism teams at ATEED will begin to implement the programme from 1 July 2019. Where there is a need for further scoping of activities this will be undertaken and presented back to the local board as required.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2019/2020 Devonport Takapuna Local Board ATEED Work Programme

333

Ngā kaihaina

Signatories

Author

Chris Lock – Senior Strategic Advisor Tourism

Authorisers

John Norman – Strategic Planning Manager Local Economic Development ATEED

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 June 2019

 

 

PDF Creator



Devonport-Takapuna Local Board

18 June 2019

 

 

Approval of the 2019/2020 Devonport-Takapuna Local Board Community Services Work Programme

File No.: CP2019/09948

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2019/2020 community services work programme (Attachment A).

Whakarāpopototanga matua

Executive summary

2.       Each financial year, a work programme is developed that details the activities to be delivered in the local board area. The development process is supported by a series of workshops with the local board.

3.       To prepare for the 2019/2020 work programme staff representing relevant operational council departments worked together to ensure an integrated approach.

4.       This report presents the draft 2019/2020 community services work programme, which responds to Devonport-Takapuna Local Board Plan 2017 outcomes and reflects the priorities that have been agreed by departments across council.

5.       Delivery of new activities in the work programme will commence from 1 July 2019. The local board will be updated quarterly on delivery progress, highlights, potential delays and budget implications.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the 2019/2020 community services work programme.

 

 

Horopaki

Context

6.       The local board decides which activities to allocate its annual work programme budget to in order to achieve the outcomes set out in its 2017 local board plan.

7.       The development of the 2019/2020 work programme has built on the approach piloted for 2018/2019, which enabled staff to work in a more integrated way across departments to improve local outcomes.

8.       In preparation for the 2019/2020 work programme process, an overview group was created from the following council departments to develop an agreed approach to achieve improved integration:

· Arts, Community and Events

· Community Facilities

· Libraries

· Infrastructure and Environmental Services

· Parks, Sports and Recreation

· Community Services - Service, Strategy and Integration.

9.       Teams made up of representatives from these departments were established to explore shared priorities and objectives for each local board area, and to develop the work programme in a collaborative way in response to local board plan outcomes.

10.     Table one shows the business objectives and strategic alignment for community services departments.

Table 1: Adopted community-based strategies and plans

Department

Business objectives

Strategies and plans

Arts, Community and Events

Provision of services, programmes, events and facilities that strengthen and connect communities and create a sense of belonging and pride

·  Hire Fee Framework

·  Events Policy

·  Toi Whītiki

·  Thriving Communities

Libraries

Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life

·  Te Kauroa

 

Parks, Sports and Recreation

Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity

·  Parks and  Open Space Strategic Action Plan

·  Sport and Recreation Strategic Action Plan

·  Auckland Growing Greener Framework

·  Urban Ngāhere Strategy

Service, Strategy and Integration

Provision of service and asset planning advice and support more integrated delivery of community outcomes

·  Community Facilities Network Plan

·  Parks and Open Space Strategic Action Plan

 

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The local board provided feedback on proposed activities for the new financial year at a series of workshops between September 2018 and May 2019.

12.     Initial workshops were an opportunity for the local board to communicate to staff its strategic direction. At subsequent workshops, the local board discussed its priorities for budget allocation and requested further scoping for existing and new activities.

13.     The activities in the work programme responds to the outcomes and objectives that the local board identified in its 2017 local board plan.

14.     The work programme is made up of approved activities from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.

15.     Budget is allocated to activities for the 2019/2020 financial year. If zero-dollars is shown this reflects that the project is able to be delivered in-house with no additional external technical advice and support.

16.     Table two shows activities and allocated budget that are new in 2019/2020 or are significantly different to the 2018/2019 work programme.

Table 2: New and significant changes activities

Line number

Activity

Activity description

FY19 budget

FY20 budget

Local board plan outcome: quality parks, beaches and open spaces that everyone can enjoy

772

(new)

Ngataringa Service Assessment

 

Ngataringa Reserve service assessment. Including a review of the draft reserve development plan and providing a framework for reserve development.

$0

$20,000

1232

(new)

Devonport-Takapuna Local Parks Management Plan

Focuses on managing what happens on parks and reserves as an agreement with the community about how their local parks will be managed in the future.

$0

$60,000

Local board plan outcome: our communities are empowered, engaged and inclusive

50

(change)

Youth Development and Activities

Providing local youth-led panel, YOUnite, support and capability development to increase youth participation in local decision-making.

Providing support to the YES Disability Resource Services Trust in the operation of Shore Junction Youth Innovation Centre once it has opened.

$15,000

$50,000

767

(new)

Equitable Access to Sport and Recreation

Support equitable access to sport and recreation. This will be informed by Third Party Sport and Recreation Service Assessment recommendations and funding allocated following local board decision on prioritization for 2019/2020.  

$0

$0

 

Local board plan outcome: our area has a thriving local economy and vibrant, unique town centres

3232

(new)

Investigate opportunities to improve service delivery from Mary Thomas Centre, Takapuna Community Services Building, Takapuna War Memorial Hall and Takapuna Library

Undertaking community needs assessment and investigating options for provision of services in Takapuna

$0

$0

 

17.     The way in which Community Places activities are presented in the work programme has changed for 2019/2020. Work related to the operation of venues for hire, community centres, houses, hubs and rural halls will now be reported by the following levels of service: Access, Activation and Intervention Programming.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The work programme has been developed by a collective of operational council departments.

19.     The interdepartmental connections made throughout the process will enable an integrated approach to delivery of the activities and allow for further collaboration throughout the year. These working relationships will also support an integrated approach to work programme development in future years.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The local board provided direction and feedback on the draft work programme at a series of workshops.  

21.     These workshops provided an opportunity for staff to gain an understanding of local board strategic direction and priorities. Budget allocation, activity content and scoping were discussed and refined.

22.     The activities in the final work programme support achieving local board plan outcomes and objectives.

Tauākī whakaaweawe Māori

Māori impact statement

23.     Community services and Community Facilities have developed Karanga Atu! Karanga Mai!, a relationship approach which guides staff to deliver on agreed work programme activities and support the local board to achieve outcomes in its local board plan.

24.     The approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

25.     Table three outlines the activities in the 2019/2020 work programme where Māori responsiveness is the primary outcome.

Table 3: Māori impact of proposed activities

Line number

Activity

Māori impact

51

Taha Māori – Māori Responsiveness: increasing engagement with mana whenua, mataawaka and Māori organisations

Increased visibility of Māori history in the Devonport-Takapuna local board area.

Improved cultural awareness and understanding in the community.

Greater engagement between the local board, mana whenua and mataawaka residents, and the local community.

894

Celebrating Te Ao Māori and strengthing responsiveness to Māori. Whakatipu i te reo Māori – Devonport-Takapuna

Celebrating te ao Māori with events and programmes including regionally coordinated and promoted programmes.

 

Ngā ritenga ā-pūtea

Financial implications

26.     Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex.

27.     Each activity line has a budget allocation, which covers the delivery for the 2019/2020 period. Where activity lines show a zero-dollar budget, this reflects that the implementation costs are met through staff salary or other funding sources.

28.     The LDI budget for the local board for the 2019/2020 financial year is $1,174,000.

29.     Where activities are cancelled or no longer required, the local board can reallocate the budget to an existing work programme activity or to create a new activity.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     The key risks for activities that are managed through the work programme are non-delivery, time delays and budget overrun. The local board will be updated quarterly on delivery including highlighting any potential delays and budget implications.

31.     As the work programme includes ongoing activity and annually occurring events or projects, the associated risks have been identified and managed in previous years. Additional risk management for these activities is ongoing and can be reported quarterly.

32.     Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board through quarterly reporting when required.

Ngā koringa ā-muri

Next steps

33.     Delivery of approved activities will commence at the beginning of the financial year, 1 July 2019 and progress will be reported to the local board for each quarter.

34.     The work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport Takapuna Local Board 2019/2020 Community Services Work Programme

341

     

Ngā kaihaina

Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

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Devonport-Takapuna Local Board

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Devonport-Takapuna Local Board

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Devonport-Takapuna Local Board

18 June 2019

 

 

Approval of the 2019/2020 Devonport-Takapuna Local Board Infrastructure and Environmental Services Work Programme

File No.: CP2019/05611

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2019/2020 Devonport-Takapuna Infrastructure and Environmental Services work programme, totaling $50,000 of locally driven initiatives operational expenditure.

Whakarāpopototanga matua

Executive summary

2.       The Devonport-Takapuna Local Board identified an aspiration in its 2017 local board plan ‘to create a place of natural beauty and rich culture’. To give effect to this aspiration, staff developed two options for projects for the board to consider supporting in the 2019/2020 financial year:

·        North-West Wildlink Assistance Programme - $50,000

·        EcoNeighbourhoods - $30,000.

3.       The local board provided feedback to council staff regarding which of these projects it would like to fund at its 12 March 2019 workshop. The local board indicated support for the continuation of its North-West Wildlink Assistance Programme, but did not support the proposed EcoNeighbourhoods project for the 2019/2020 financial year.

4.       The North-West Wildlink Assistance Programme has been supported by the local board since 2017/2018, and provides funding towards pest-free coordinators for both Devonport and Takapuna. Further details around this project are provided in the report below and in the draft work programme in Attachment A.

5.       Staff recommend that the local board allocate $50,000 towards the continuation of the North-West Wildlink Assistance Programme in the 2019/2020 financial year.

6.       This report seeks the local board’s approval of its Infrastructure and Environmental Services work programme and associated budget for delivery within the 2019/2020 financial year (Attachment A).

 

Ngā tūtohunga

Recommendation

That the Devonport-Takapuna Local Board:

a)      approve the allocation of $50,000 towards the Devonport-Takapuna North-West Wildlink Assistance Programme, to be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2019/2020 Infrastructure and Environmental Services work programme.

 

Horopaki

Context

7.       In late 2018, in alignment to its local board plan outcomes, the Devonport-Takapuna Local Board provided strategic direction to staff in regards to the projects it would like to fund in the 2019/2020 financial year. The local board noted its strong commitment to the environment, and its support for animal and plant biodiversity through pest-free initiatives.

8.       In response to the direction set by the local board, Infrastructure and Environmental Services staff provided a draft Infrastructure and Environmental Services work programme for the local board’s feedback at a workshop on 12 March 2019.

9.       The local board indicated its support for the continuation of the North-West Wildlink Assistance Programme. However, noted that it did not support the proposed implementation of an EcoNeighbourhoods project in the 2019/2020 financial year.

10.     Based on these workshop discussions, one local environmental project is proposed to be delivered by the Infrastructure and Environmental Services directorate as part of the local board’s 2019/2020 Infrastructure and Environmental Services work programme. The draft work programme is included as Attachment A to this report.

Tātaritanga me ngā tohutohu

Analysis and advice

Analysing the project options

11.     The draft work programme presented at the local board’s 12 March 2019 workshop included two project options for consideration, with a total value of $80,000. One project option has been funded by the local board since 2017/2018 (North-West Wildlink Assistance Programme), and the other was a new project option that also aligned with the Devonport-Takapuna Local Board Plan aspirations (EcoNeighbourhoods).

12.     Staff provided the local board with advice as to which project should be given the highest priority for funding based on criteria such as alignment with local board strategies, potential to achieve environmental and social outcomes, and value for money.

13.     Staff recommended the continuation of the North-West Wildlink project as further funding would enable the Devonport and Takapuna pest-free coordinators to expand action across biodiversity hotspots across the local board area. The two project options, as discussed with the local board at its 12 March 2019 workshop, are detailed below.

Devonport-Takapuna North-West Wildlink Assistance Programme - $50,000

14.     The local board provided $50,000 locally driven initiatives operational funding towards the employment of two pest-free coordinators for Devonport and Takapuna in the 2018/2019 financial year. These coordinators have been mobilising community support for pest free and restoration efforts across the area.

15.     These coordinators help to achieve the local board plan outcome to ‘develop and deliver a pest-free strategy for Devonport-Takapuna.’ The local board indicated it would like to continue funding for pest-free coordinators for Devonport and Takapuna in the 2019/2020 financial year.

16.     The continuation of this project will:

·        support the implementation of the Restoring Takarunga Hauraki Pest-Free Plan 2017 and the draft Pest Free Takapuna North Plan 2019

·        support and enable community groups and schools to lead and undertake restoration action

·        support the community to take action to protect their local native biodiversity by controlling pest animals and weeds

·        support the community to take action to enhance native habitat (including planting native trees to provide food for wildlife, planting native ground or shrubs to add structure and resilience to coastal native forest)

·        protect and enhance local native ecosystems protected to provide safe refuge for native wildlife.

17.     Continued support for this initiative in 2019/2020 will allow the coordinators to expand their outreach, and to build on their existing relationships to enable greater environmental outcomes across the local board area.

18.     A number of pest-free initiatives have been growing in strength across the wider North Auckland region, and this project will therefore support wider biodiversity aims across the North-West Wildlink.

EcoNeighbourhoods - $30,000

19.     The Devonport-Takapuna Local Board Plan 2017 listed an aspiration to ‘establish an EcoNeighbourhoods programme to create and maintain more sustainable lifestyles within homes and communities.’

20.     Environmental Services staff developed an EcoNeighbourhoods project proposal to give effect to this aspiration, and presented it at the local board’s 12 March 2019 workshop.

21.     The proposed project with a budget of $30,000 would support the establishment of four to six EcoNeighbourhood groups within the Devonport-Takapuna Local Board area. An EcoNeighbourhood comprises of groups of six or more neighbours from different households within a local board area, with an objective to adopt sustainable practices (for instance, reducing energy usage and waste, supporting local food production, or improving biodiversity outcomes).

22.     The local board indicated that, due to budgetary constraints and other environmental priorities, this project was not a priority for delivery within the 2019/2020 financial year.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The draft 2019/2020 work programme has been developed in consultation with other council departments as part of the council’s integrated local board work programme approach. This approach aimed to improve the quality of advice for the local board through collaboration and understanding across departments.

24.     In particular, the council’s Environmental Services department, Community Empowerment unit, and Parks Services department have been involved in the development and delivery of the North-West Wildlink Assistance Programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

25.     The project proposed for inclusion in the board’s 2019/2020 Infrastructure and Environmental Services work programme will have positive environmental outcomes across the Devonport-Takapuna Local Board area. In particular, the North-West Wildlink Assistance Programme will support two pest-free coordinators, who will support community environmental action across both the Devonport and Takapuna areas.

Local board views

26.     Both projects outlined in this report align with the local board plan outcome ‘to create a place of natural beauty and rich culture’.

27.     The proposed Infrastructure and Environmental Services work programme was discussed with the board at a workshop on 12 March 2019, where the board indicated its support in principle for the continuation of the North-West Wildlink Assistance Programme. It is therefore recommended that the local board allocated $50,000 towards the continuation of this initiative.

Tauākī whakaaweawe Māori

Māori impact statement

28.     It is recognised that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

29.     Mana whenua have been involved in the North-West Wildlink programme since 2017 when Ngāti Whātua Ōrākei Whai Rawa donated 1,500 rat traps and stations to the programme, with a target of one in every five properties having a station installed. The control of mammalian pests supports the growth of native bird populations in the local board area, which contributes towards mana whenua aspirations around kaitiakitanga and the protection of taonga species.

Ngā ritenga ā-pūtea

Financial implications

30.     The proposed 2019/2020 Infrastructure and Environmental Services work programme requires the allocation of $50,000 of the local board’s locally driven initiatives operational budget. This amount can be accommodated within the local board’s total draft budget for 2019/2020. As such, the local board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     If the proposed Infrastructure and Environmental Services work programme is not approved at the local board’s June 2019 business meeting, there is a risk that the proposed project may not be able to be delivered within the 2019/2020 financial year.

32.     The draft Pest Free Takapuna North Plan 2019 is due to be completed in June 2019, which will enable community to have a clear understanding of the next steps for delivery. Failure to deliver a quality report on time will slow down community involvement. However, this report is currently being finalised, so the risks around community involvement are low.

Ngā koringa ā-muri

Next steps

33.     Subject to the local board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2019). Regular reporting on project delivery will be provided through the board’s quarterly performance report.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2019/2020 Devonport-Takapuna local environment work programme

359

Ngā kaihaina

Signatories

Authors

Anna Halliwell – Relationship Advisor Infrastructure and Environmental Services

Jaimee Maha - Team Leader Relationship Advisory

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Eric Perry - Relationship Manager

 



Devonport-Takapuna Local Board

18 June 2019

 

 

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Devonport-Takapuna Local Board

18 June 2019

 

 

Approval of the 2019/2020 Devonport-Takapuna Local Board External Partnerships Work Programme

File No.: CP2019/09126

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Devonport-Takapuna External Partnerships Work Programme for the 2019/2020 financial year.

Whakarāpopototanga matua

Executive summary

2.       This report proposes the External Partnerships Work Programme for the Devonport-Takapuna Local board for the 2019/2020 financial year, as set out in Attachment A.

3.       The work programme consists of grants to Business Associations operating Business Improvement District (BID) programmes to purchase Marketview data and provide them with funding to undertake a range of programmes, events and initiatives which helps deliver the Devonport-Takapuna Local Board Plan. 

4.       $103,000 of locally driven initiative (LDI) operational funding is requested to deliver these activities, and consists of:

·    $15,000 to purchase the Marketview data; and

·    $88,000 to undertake a range of programmes, events and initiatives.

5.       The local board is being asked to approve the 2019/2020 External Partnerships work programme.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)   approve the Devonport-Takapuna 2019/2020 External Partnerships Work Programme as presented in Attachment A to the agenda report.

b)   request that the three Business Improvement Districts present at a future Local Board Community Forum to:

i.    detail the findings of the Marketview data to understand consumer expenditure trends in town centres located in the local board area; and

ii.    report on the programmes, events and initiatives undertaken by the Business Improvement Districts in the 2019/2020 financial year, and their alignment to help deliver local board strategic outcomes.

 

 

Horopaki

Context

6.       This report provides the Devonport-Takapuna Local Board with the proposed External Partnerships work programme for 2019/2020.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The Devonport-Takapuna 2019/2020 External Partnerships work programme has been developed having regard to the local boards’ strategic outcome for A Thriving Local Economy and Vibrant, Unique Town Centres, as set out in the 2017 Devonport-Takapuna Local Board Plan.

8.       The proposed External Partnerships work programme comprises the following activities:

Marketview retail spend data ($15,000)

9.       In the previous financial year, the local board purchased Marketview retail spend data reports for the BIDs in the local board area on their behalf.

10.     The Takapuna Beach, Devonport and Milford Business Associations would like to continue to receive the retail spend reports, as they consider them to be a vital resource that helps the business association to measure their performance compared to similar areas.

11.     The Marketview data provides a useful insight into the performance of the business association areas, which can be used to assess the long-term trends of each of the areas. It is therefore, recommended that the local board grants the business associations $5000 each to enable them to purchase the reports direct from Marketview as per the previous year. As the local board will be covering most of the costs, each funding agreement will require the business associations to make the reports and data available to the local board for its information and use.

12.     This $15,000 discretionary grant is a reallocation of operational funding from 2018/2019 financial year, and the budget has been repurposed to provide discretionary grants for the three BIDs to purchase Marketview data in the 2019/2020 financial year.  The local board recommended the allocation and repurposing of the funds at their May 2019 business meeting (DT/2019/80). 

13.     $5,000 each will be allocated to the Takapuna Beach Business Association, Milford Business Association and Devonport Business Association to purchase the Marketview data.

Support for Business Improvement Districts ($88,000)

14.     The local board has expressed a desire to continue providing the three BIDs with secured funding to undertake a range of programmes, events and initiatives which support and help deliver the 2017 Devonport-Takapuna Local Board Plan.  This approach was undertaken in the 2018/2019 financial year, and it is proposed to continue for the 2019/2020 financial year.

15.     Continuing to provide the BIDS with discretionary funding will provide them with funding certainty and significantly reduce the amount of administration associated with applying for grants. As the local board has a strong working relationship with all three BIDs, and the BIDs have a proven track record of supporting the local board to deliver their priorities, there is merit in supporting the proposal provided local town centre benefits are delivered.

16.     The $83,000 will be allocated to the three BIDs as follows:

·    $38,000 to the Takapuna Beach Business Association;

·    $25,000 to the Devonport Business Association; and

·    $25,000 to the Milford Business Association.

17.     If approved, the BIDs will be asked to provide a detailed proposal of how they intend to utilise the funds prior to the end of the first quarter (September 2019). The proposals will then be presented to the local board for consideration. Should the local board approve the proposals; a funding agreement will be entered into. The agreement will note that by receiving this money, the BIDs will become a ‘low priority’ if they apply for additional funding through the grants programme.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The proposed External Partnerships work programme, and the proposed initiatives has been discussed as part of the 2019/2020 work programming process.  The local board has informally supported the proposed initiatives in this report.  The work programme has been amended to reflect the comments received at the workshop regarding the local board’s desire to provide additional financial support to the BIDs.

19.     These discretionary grants were originally part of the 2018/2019 Local Economic Development (LED) work programme and were delivered by Auckland Tourism, Events and Economic Development (ATEED), however the management these grants have been transferred to council’s CCO & External Partnership BID Team.

Tauākī whakaaweawe Māori

Māori impact statement

20.     There are no direct impacts as a result of this report on Māori. However, in implementing the programme, consideration will be given to the need to consult with iwi and consider any impacts on Māori arising from the specific project being undertaken.

Ngā ritenga ā-pūtea

Financial implications

21.     Progress on the 2019/2020 External Partnership work programme will be reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.     The 2019/2020 External Partnerships work programme is dependent on third parties putting forward proposals for the use of the funds. As a result, there is a risk that the budget may remain unspent due to initiatives supported not requiring the full amount allocated, or proposals not being submitted.

Ngā koringa ā-muri

Next steps

23.     If the attached work programme is agreed, the three business associations will be asked to present to the local board prior to the end of the September 2019.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

External Partnerships work programme

365

Ngā kaihaina

Signatories

Authors

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 June 2019

 

 

PDF Creator



Devonport-Takapuna Local Board

18 June 2019

 

 

Approval of the 2019/2020 Devonport-Takapuna Local Board Plans and Places Work Programme

File No.: CP2019/09087

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Devonport-Takapuna Local Board Plans and Places 2019/2020 work programme.

Whakarāpopototanga matua

Executive summary

2.       The local board identifies the enhancement of the individual character of its local and town centres as an outcome in the Devonport-Takapuna Area Plan 2014. The Plan includes a specific action to investigate and implement physical improvements to the environment of Belmont in ways that enhances its character.

3.       Auckland Transport is now commencing the business case and design phase for the Lake Road upgrade project. This provides an opportunity to explore where and how the amenity and accessibility of the Belmont centre can be improved.

4.       Plans and Places staff will co-ordinate this work. It is recommended that $30,000 opex is set aside in the 2019/2020 Locally Driven Initiative (LDI) budget for this project.

5.       The Plans and Places work programme is in Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the allocation of $30,000 of Locally Driven Initiative (LDI) opex for the Belmont Lake Road upgrade integration project in the 2019/2020 financial year as part of the Devonport-Takapuna Local Board work programme.

b)      approve the co-ordination role of Plans and Places for the project.

 

 

Horopaki

Context

6.       The Devonport-Takapuna Area Plan 2014 includes an action to investigate and implement physical improvements to the environment of Belmont in ways that enhances its character. The Board has previously agreed that any such work should be timed to co-ordinate with Auckland Transport’s Lake Road upgrade project.

7.       With Auckland Transport now confirming that it is embarking on a business case and design phase to secure the earmarked funding of $47 million for the Lake Road upgrade project, the opportunity exists for Plans and Places to work alongside the Auckland Transport team to explore opportunities to improve Belmont centre’s amenity.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Preparation for the development of a draft local board work programme 2019/2020 was supported by a series of workshops with the local board. Initial workshops provided strategic direction and subsequent workshops identified priority activities to support that direction. During the workshops the board noted the imminent commencement of Auckland Transport’s Lake Road upgrade project and the opportunity to investigate amenity improvements for Belmont centre alongside the road upgrade project.

9.       Plans and Places Department staff will work alongside the Auckland Transport team to ensure that opportunities for amenity improvements are fully integrated with the design and delivery of the Lake Road upgrade project.

10.     Funding of $30,000 opex is recommended to be set aside in the 2019/2020 LDI budget for this project.  

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The development of the Belmont Lake Road integration project will involve close collaboration with Auckland Transport and any other relevant departments across the council family, including an integrated approach for the delivery of any actions identified in the project.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12.     The project described above supports the local board’s work to achieve outcomes set out in the Devonport-Takapuna Area Plan 2014 and the Local Board Plan 2017.

13.     The local board considered the draft 2019/2020 work programme at a series of workshops over April /May 2019. Discussions during these workshops led to the proposal that Plans and Places staff co-ordinate this project with Auckland Transport’s Lake Road upgrade project.

Tauākī whakaaweawe Māori

Māori impact statement

14.     It is recognised that local projects and actions are integral to the interests and activities of Māori. The development of the project will include engagement with Iwi.

Ngā ritenga ā-pūtea

Financial implications

15.     This project is recommended to be funded through LDI opex in the local board’s 2019/2020 work programme.   

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16.     The main risk is timing, which is dependent upon the timelines for Auckland Transport’s Lake Road upgrade project. The board will be regularly updated on timelines and any unforeseen delays.

Ngā koringa ā-muri

Next steps

17.     Subject to approval for this initiative, a project programme to align with the Lake Road upgrade project will be prepared and reported to the board to enable commencement as soon as possible in the 2019/2020 financial year.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Plans and Places Work Programme 19_20

371

     

Ngā kaihaina

Signatories

Author

Warren Maclennan - Manager Planning - North/West

Authorisers

John Duguid - General Manager - Plans and Places

Eric Perry - Relationship Manager

 



Devonport-Takapuna Local Board

18 June 2019

 

 



Devonport-Takapuna Local Board

18 June 2019

 

 

Changes to Local Board Standing Orders

File No.: CP2019/10114

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide information about the implications of the Local Government Regulatory Systems Amendment Act 2019. and to recommend changes to the Devonport-Takapuna Local Board’s standing orders to align with the change in the legislation.

Whakarāpopototanga matua

Executive summary

2.       The Local Government Regulatory Systems Amendment Act 2019 makes changes to various statutes, including the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, the Local Electoral Act 2001, the Dog Control Act 1996, the Local Government (Rating) Act 2002 and the Rates Rebate Act 1973.

3.       Prior to the legislation change, the Local Government Act 2002 provided for an extraordinary meeting where:

a)      it could be called by resolution, or by requisition by the mayor or one third of the members;

b)      the notice period was three days (unless it was called by resolution in which case the notice period could be not less than 24 hours); or

c)      if it needed to be called earlier it could be called by the Mayor, or, if the Mayor was unavailable, the Chief Executive. The notice period could be not less than 24 hours.

4.       As a result of recent legislative change, any meeting called under c) above is now referred to as an ‘emergency meeting’ rather than an’ extraordinary meeting’.

5.       There is a change to the definition of public notice – which requires notification on a council’s website in addition to a newspaper.

6.       There is a change to the definition of ‘working day’ to exclude a province’s anniversary.

7.       Staff are taking the opportunity, while considering changes to standing orders, to propose an unrelated change to the current standing orders regarding attendance by electronic link. The current standing order requires a member seeking to attend by electronic link to be representing the council and unable to attend. The proposed change removes the requirement to be representing the council.

8.       As detailed in the Local Government Act 2002 Schedule 7 clause 27 (3), a change to standing orders requires a 75 percent majority vote. The Devonport-Takapuna Local Board’s standing orders need to be changed to reflect the changes in the law.

9.       Additional minor wording changes have been made to reflect the specific standing orders of the Devonport-Takapuna Local Board, rather than the Generic Local Board standing orders document.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      Note the new statutory responsibility of the chief executive:

facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001.

b)      Amend standing order 2.3.3 by replacing:

Calling an extraordinary meeting at earlier time

The chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business.

The person calling such a meeting (or another person on their behalf) must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

with:

Calling an emergency meeting

The chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business.

The person calling such a meeting (or another person on their behalf) must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

c)      Amend standing order 7.2.3 by replacing:

Public notification about extraordinary meetings

Where the council calls an extraordinary meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting.

with:

Public notification about extraordinary / emergency meetings

Where any extraordinary or emergency meeting of the local board or a committee is called, and notice of that meeting cannot be given in the manner required or permitted (by Standing Order 7.2.1 as appropriate), Auckland Council shall publicly notify or otherwise advertise that meeting and the general nature of business to be transacted at that meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances.

d)      Amend standing order 9.4 (Definitions) by replacing:

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

with:

Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002.

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

e)      Amend standing order 9.4 (Definitions) by replacing:

Meeting means:

(a)  any first or ordinary or extraordinary meeting of the local board

with:

Meeting means:

(a) any first or ordinary or extraordinary or emergency meeting of the local board

f)       Amend standing order 9.4 (Definitions) by replacing:

Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region.

with:

Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region.

g)      Amend standing order 9.4 (Definitions) by replacing:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b)  a day in the period commencing with 25 December in any year and ending with 15 January in the following year.

with:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b)  Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday

(c)  Auckland Anniversary Day

(d)  a day in the period commencing with 20 December in any year and ending with 10 January in the following year.

h)      Amend the following standing orders:

i)        standing order 2.3:

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

ii)       standing orders 1.1.3, 2.4.1, 2.4.2, 7.2.4:

replace the words “extraordinary meeting” with “extraordinary or emergency meeting”

i)        Amend standing order 3.3.3 to remove the requirement to be representing the council as follows:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are: 

a)   where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

b)   to accommodate the member’s illness or infirmity

c)   in emergencies.

d)   The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

 

Horopaki

Context

10.     The Local Government Regulatory Systems Amendment Act 2019 (LGRSAA) came into force on 21 March 2019.  The LGRSAA is an omnibus act in that it makes minor amendments to several pieces of legislation.

11.       The LGRSAA amends the Local Electoral Act 2001 to include a new principle for “representative and substantial electoral participation in local elections and polls”, and imposes a new responsibility on the Chief Executive of the council by amending the Chief Executive’s responsibilities in the Local Government Act 2002 (LGA) section 42(2)(d):

(d)     facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001.

12.     It amends the definition of “public notice” and “publicly notified” under the LGA and the Local Government Official Information and Meetings Act 1987 (LGOIMA) to require notification both on the council’s website and in newspapers.

13.     It creates a new category of council meeting called an “emergency meeting”, which is separate from “extraordinary meeting”.  Previously, extraordinary meetings had two types of notice requirements.  Where the more urgent form of notice is used, the meeting is now referred to as an “emergency meeting”.  This applies to giving notice to members under the LGA and to public notices under LGOIMA.

14.     It amends the definition of “working day” under the LGA and LGOIMA to exclude a province’s anniversary day being counted as a “working day”.

15.     It makes minor amendments to the Dog Control Act 1996, the Local Electoral Act 2001, the Rates Rebates Act 1973 and makes changes to the LGA by specifying timeframes for making certain documents publicly available. These legislative changes are minor in nature and do not impact on local board standing orders.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     The changes made by the LGRSAA are minor in nature, nevertheless it is necessary to amend the local board’s standing orders to align the language to reflect current legislation.

17.     The local board may also wish to consider a change to standing orders which is not related to LGRSAA. Standing order 3.3.3 provides conditions for attending a meeting by electronic link:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are: 

a)   where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

b)   to accommodate the member’s illness or infirmity

c)   in emergencies.

The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

18.     This standing order was adopted in 2015.  Since that time technology has improved, and remote attendance to most local board business meetings is now possible. However, the conditions in the standing order are very limiting and do not allow attendance by a member who is out of Auckland for non-council reasons. 

19.     Staff recommend amending the standing order by removing the requirement to represent the council in standing order 3.3.3 (a):

a)   where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The changes to the standing orders do not impact on the wider council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     This is a report to 21 local boards. All local boards must make changes to align their standing orders to LGRSAA.

Tauākī whakaaweawe Māori

Māori impact statement

22.     The changes to standing orders brought about through the LGRSAA do not impact on the Māori community.

Ngā ritenga ā-pūtea

Financial implications

23.     There are no financial implications to making these changes to standing orders.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     LGA Schedule 7 clause 27 (2) states that the standing orders of a local authority must not contravene the LGA or any other act. If local board standing orders are not aligned to changes in the legislation, there is a risk that the local board may act inconsistently with the legislation by relying on standing orders that are not up to date.

Ngā koringa ā-muri

Next steps

25.     Following the local board resolution to amend the standing orders, staff will make the appropriate changes and recirculate the updated standing orders.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Polly Kenrick - Business Process Manager

Authorisers

Kerri Foote – Operations and Improvments Manager Local Board Services

Louise Mason - GM Local Board Services

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 June 2019

 

 

Chairpersons' Report

File No.: CP2019/02192

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Chairperson of the Devonport-Takapuna Local Board to provide updates on the projects and issues relevant to the board.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      request a workshop briefing on the issues around the cross harbour ferries between Downtown, Auckland and Devonport, Stanley Bay and Bayswater along with the bus services on the Devonport/Bayswater peninsulas to cover also the points raised in the June monthly report of Chair George Wood especially relating to the start date for the introduction of integrated fares on Devonport peninsular to Downtown Auckland

b)      note that in the future speed management and death and serious injury issues will be raised in the monthly Auckland Transport reports to the board; and

c)      request that a briefing be made available to the board on the implications of the Local Government (community well-being) Amendment 2019 especially relating to how Auckland Council will reinstate development contributions for community infrastructure like libraries and swimming polls and also the implications of these legislative changes on development contributions towards the provision of open space.

d)      receive and thank Chairperson G Wood for his written report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairperson George Wood Report - June 2019

381

     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 June 2019

 

 

PDF Creator


 

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Devonport-Takapuna Local Board

18 June 2019

 

 

Elected Members' Reports

File No.: CP2019/02199

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the members of the Devonport-Takapuna Local Board to provide updates on the projects and issues they have been involved in since the February Meeting

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank members for their verbal reports

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 June 2019

 

 

Ward Councillors Update

File No.: CP2019/02207

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The Devonport-Takapuna Local Board allocated a period of time for Ward Councillors, Chris Darby and Richard Hills, to update the board on activities of the Governing Body.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      Thank Cr Chris Darby and Cr Richard Hills for their update to the Devonport-Takapuna Local Board on the activities of the Governing Body.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 June 2019

 

 

Devonport-Takapuna Local Board - Record of Worshops May 2019

File No.: CP2019/02214

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide a record of Devonport-Takapuna Local Board workshops held during May 2019

Whakarāpopototanga matua

Executive summary

2.       At the workshop held on 07 May 2019, the board was briefed on:

·    BIDS

-     Explore North Shore Presentation

·    Work Programme Workshop 3

-     Work Programme

3.       At the workshop held on 14 May 2019, the board was briefed on:

·    Arts, Community and Events Work Programme update

-     Local Grants Round 2

-     ARST Update

·    Parks, Sports and Recreation Work Programme Update

-     Kawerau/Oliver Reserve Update

-     Milford Cruising Club Update

4.       At the workshop held on 28 May 2019, the board was briefed on:

·    Community Facilities Work Programme Update

-     Sunnynook Park Update

·    LBA Workshop 4

-     Local Board Agreement

·    Arts, Community and Events

-     Takapuna Rocks Event

-     Waterbourne Event

5.       Records of these workshops are attached to this report.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      Receive the records of the workshops held in May 2019

 

 


 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board workshop record - 07 May 2019

391

b

Devonport-Takapuna Local Board workshop record - 14 May 2019

393

c

Devonport-Takapuna Local Board workshop record - 28 May 2019

395

     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

18 June 2019

 

 

PDF Creator


Devonport-Takapuna Local Board

18 June 2019

 

 

PDF Creator


Devonport-Takapuna Local Board

18 June 2019

 

 

            PDF Creator

                                                                               


Devonport-Takapuna Local Board

18 June 2019

 

 

Governance Forward Work Calendar

File No.: CP2019/02225

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on reports to be presented to the board for 2019

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by the local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

3.       The calendar also aims to provide guidance to staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The June 2019 governance forward work calendar for the Devonport-Takapuna Local Board is provided as Attachment A.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for June as set out in Attachment A of this agenda report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board - Governance Work Forward Calendar - June 2019

 

     

Ngā kaihaina

Signatories

Authors

Rhiannon Foulstone-Guinness - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager