Minutes of Devonport-Takapuna Local Board

9.2	Public Forum – Iain Rea
	Iain Rea was in attendance to address the board in support of this item. A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2019/95 MOVED by Chairperson G Wood, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) receive the presentation from Iain Rea and thank him for his attendence. CARRIED
	Attachments a 18 June 2019 - Item 9.2 Public Forum Iain Rea - Presentation

9.3	Public Forum – Ruth Jackson
	Ruth Jackson was in attendance to address the board in support of this item. A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2019/96 MOVED by Chairperson G Wood, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: a) receive the presentation from Ruth Jackson and thank her for her attendence. CARRIED
	Attachments a 18 June 2019 - Item 9.3 Public Forum Ruth Jackson - Presentation

9.4

Public Forum – Leo Smith

Leo Smith was in attendance to address the board in support of this item.

Resolution number DT/2019/97

MOVED by Chairperson G Wood, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) receive the presentation from Leo Smith and thank him for his attendence.

CARRIED

10 Extraordinary Business

10.1

Extraordinary Business – Provision of land for new civic open space - Takapuna

Resolution number DT/2019/98

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:

That the Devonport-Takapuna Local Board:

a) accept an item of extraordinary business at item 27.1 of this agenda entitled Provision of land for new civic open space - Takapuna for the following reasons

i) the report was unavaliable at the time the agenda was published and made publicy avaliable;

ii) consideration of this matter is required as soon as possible to ensure local board formal views and preferences are included as part of reporting to the 9 July 2019 meeting of the council’s Environment and Community Comitee where descions will be made on the issues presented in the reoport; and

iii) this matter could not be considered at the local boards 25 June 2019 Community Forum meeting, as it would not provide sufficent time to ensure local board views and preferences are captured in a manner that aligns with council’s report writing and report approval processes.

CARRIED

Notice of Motion - Auckland Transport

Resolution number DT/2019/99

MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) request that Auckland Transport consider delegating the required local responsibilities, duties, functions, and powers to allow:

i) landowner approval,

ii) prioritisation of proposed projects, and

iii) approval of related budgets.

to the respective local board, where they affect roads or assets in the local street network, noting that this is allowed for under section 45 “Delegations” of the Local Government (Auckland Council) Act 2009, in particular clauses (1) and (8).

b) request that where any required responsibilities, duties, functions, or powers to give effect to resolution a) above are determined to be contrary to the Local Government (Auckland Council) Act 2009 or any other legislation, that an equivalent process is found (such as Auckland Transport formally adopting local board resolutions).

c) note that local boards currently have the equivalent delegation as outlined in resolution a) above in regards to assets, projects and land administered by the Community Facilities department of Auckland Council, and this may be a suitable model for Auckland Transport to consider adopting.

d) request that this Notice of Motion and subsequent resolutions are circulated to all local boards for their information and consideration.

CARRIED

Precedence of Business

Resolution number DT/2019/100

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:

That the Devonport-Takapuna Local Board:

a) agree that Item 27.1 Extraordinary Business – Provision of land for new civic open space - Takapuna be accorded precedence at this time.

CARRIED

27.1	Extraordinary Business – Provision of land for new open space
	Kate Cumberpatch, Carlos Rahman, Leo Jew and Duncan Ecob were in attendance in support of this item. The report Provision of land for new civic open space - Takapuna was tabled along with its attachements. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2019/101 MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen: Deputy Chairperson G Gillon moved an amendment to the original recommendation as follows: That the Devonport-Takapuna Local Board: a) support the acquisition at no capital cost of up to 4000m² of land at 40 Anzac Street and 34-38 Hurstmere Road, Takapuna, for civic open space as per the Open Space Provision Policy for Metropolitan Centers, b) notes that Council’s Parks and Recreation Policy Unit recommend that up to 3500m² of land is acquired at no capital cost. c) expresses concern that the public space design at 40 Anzac St, as advised in the Panuku/Isthmus presentation is based on the ‘Options’ consultation and as such is based on disputed consultation, d) considers the ‘Options’ consultation brochure: i) misrepresents the real situation and the potential outcomes from all options, ii) makes the real alignments and dimensions of each option hard to verify and open to conjecture, iii) produces conflicting design information which cannot be resolved in the forms published, iv) creates alignments for both options that are not based on credible evidence, v) leaves out real site data from the representation of options which may change people’s perception of their value, vi) illustrates key connections, such as the Rangitoto Walk, that do not align easily with the options and which may not be able to be achieved in real-life, and if they are, not to the extent or importance stated, vii) confuses the intention for each option, and viii) overstates, or incorrectly states, the purported outcomes from each option, e) concludes that the information presented to the public was inaccurate and misrepresented the real situation and the potential outcomes from both options, which may have been prejudicial to the consultation process. The size of Potters Park was incorrectly drawn at a smaller size and the adjacent building is shown as 25m away from its actual location f) considers the quantity and depth of information provided to the public, on what is likely the most important and influential urban project for Takapuna over the next one hundred years, fell well short of what is required, g) is concerned that all the Panuku designs proposed since the Auckland Council Planning Committee Resolution of 6 March 2018 have not implemented its primary requirement to create a Town Square which follows the Open Space Provision Policy 2016. This resolution changed, in a fundamental way, the outcome previously planned for 40 Anzac Street, as well as the status, purpose, uses and dimensions of open space required for it, h) is concerned that as a result of 2-5 above, the Panuku/Isthmus design has still focused primarily on providing a movement corridor for pedestrians between Hurstmere Road and Lake Road rather than providing a Town Square and civic space network, as required by Auckland Council Planning Committee Resolution PLA/2018/23 dated 6 March 2018, i) notes with concern that the Panuku/Isthmus design appears to be a graphic concept rather than an urban design plan, with the drawings not presenting realistic outcomes. eg the two small proposed buildings north and south of the central open space appear to have undevelopable sizes and little practical use, nor value for open space, j) is concerned that the central open space does not qualify as a large or a medium sized civic space according to the Open Space Provision Policy, k) is concerned that the Panuku/Isthmus design relies for its “Town Square” dimensions by including three ancillary spaces which only together form 3,200m² rather than the central open space being at least 3,000m² by itself, as required by the Open Space Provision Policy, l) is concerned that the ancillary spaces do not form an overall unified open space for a Town Square. The ancillary spaces are too narrow, elongated and irregular in shape which the Open Space Provision Policy states should be avoided for civic spaces (p.19), m) is concerned that the civic space is not large enough to hold medium scale events up to 5000 people, and is concerned that any event would curtail any other use of the space, including pedestrian movement from Lake Road to Hurstmere Road, in contradiction of the Open Space Provision Policy that requires buffer zones and transition spaces to ensure facilities can be actively used throughout the day (OSPP p19) n) is concerned that there is no flexibility in the potential use of the central open space for events, because it is too small and the ancillary spaces are too restrictive in shape. The diagram on p.24 clearly shows the constraints on gathering. The space appears to only work for solo performances located in one position (against ‘Burger King’ 488 Lake Road) rather than group activities that if conducted would leave little room for the audience, o) is concerned that the central area of open space will also be too small for the future Metropolitan Centre community which is projected to increase by 10,000 residents in the immediate vicinity (OSPP p26), p) is concerned that the number of small elongated lanes off the central open space impacts on good CPTED provisions (OSPP, p19). Most of the concern relates to the strangely located small buildings to the north and south sides of the central open space, q) is concerned that the entrance and natural desire line from Como Street to 40 Anzac Street is blocked, impacting on sightlines, the pedestrian crossing and bus interchange, and it appears as if the bus station has not been factored into the design, such that the buses and bus shelters would block the entrance in the Panuku/Isthmus design, r) is very concerned that no shading diagrams for the Panuku/Isthmus proposal were provided when requested. Based upon previous shading studies, it is unlikely the central open space and ancillary spaces can be reasonably used by the public, as required by the Open Space Provision Policy (OSPP, p18) and Unitary Plan H9.6.1). The dominant shading effects will force people to move through the space rather than linger or gather, thereby negating both the primary purpose of a town square, as well as the Auckland Council Planning Committee’s Resolution to create a town square which follows the Open Space Provision Policy guidelines for a Civic Space, s) notes that the building fronting Anzac St in the Panuku/Isthmus design is similar to the building in the 2014 Takapuna Centre Plan and subsequent iterations. The shading diagrams provided at the time show all the open spaces of the Panuku/Isthmus design behind the building will be in shade over the key test period of 21^st June and for much of the rest of the year, t) is concerned that the ‘Burger King’ building at 488 Lake Rd building will add substantial shadow to the designed to open space in the afternoon hours, u) is concerned that the issues of wind being funneled through the site appear unresolved, v) is concerned that the Unitary Plan building height zoning of 36.5m, and the proposed height-to-width ratio of built form to open space, mean that the open spaces will be over scaled and dominated by buildings. The proportions of the open spaces will be too narrow and vertical and the only sense of openness will be towards the sky, w) rejects the statement in the report “The local board has received a proposed design by Mr. Richard Reid. The proposal by Mr. Reid (RRA) is very similar to the comparative option considered by Isthmus”, as there are very few similarities with the comparative option. Unlike the statements in the report:- i) Activated edges - the properties on Hurstmere Road will be encouraged by the RRA Plan to activate their western edge, in the same way as the Viaduct Basin does, with hospitality enjoying the late-morning to late afternoon sun all year round, as well as the open space in front. The RRA Plan’s provision of laneways from Hurstmere Road will also help to activate the western edge; the RRA Plan treats the eastern edge of the current 488 Lake Road property the same way as the Panuku/Isthmus proposal, and in any case, in accordance with our Brief, does not include recommendations for the design of buildings; the northern edge fronts the open space of Potters Park; and the southern edge is activated by laneways and shops’ edge activations such as cafes and outdoor seating. The RRA Plan is supported by a shading study which demonstrates the Town Square will be in sun most of the day and year, which will attract people and help activate open space and building edges, unlike the Panuku/Isthmus proposal, ii) There is strong visual and physical connectivity to existing, established, busy streets with open vistas and laneways. The Panuku/Isthmus design interrupts and diverts natural desire lines while the RRA design accommodates and nourishes them. The RRA Plan also recommends enhancement of the Anzac Street / Lake Road intersection which will improve access to open space for the uplift in residential population from that area iii) It has much greater flexibility than the Panuku/Isthmus proposal – it can accommodate a whole range of events in the Town Square, as well as other activities around its edges or within Potters Park. The Panuku/Isthmus design cannot accommodate a medium event in the current design and its graphics confirm that drawback. iv) Dimensions – The Gehl quote (p. 18 in the Panuku/ Isthmus report) has been taken out of context and is misleading. The dimensions of the RRA space conform to Gehl’s guidelines and international best practice. Gehl writes that the “social field of vision” is approximately 100 meters which is reflected in most successful town squares internationally. A typical measurement is 100 x 70m. “The 100metre distance enables onlookers to get a general view of what is going on in the square. Walk a few paces into the square and at 60-70 meters they can begin to recognise people and thus see who else is there…If you take a walk through the square you can see most faces within the 25 meters that enable you to observe facial expression and detail. The dimensions of the space offer the best of two worlds: overview and detail” (p38). v) Response to context - the ‘Rangitoto axis’ shown by Panuku is not the same alignment shown in the Unitary Plan Takapuna 1 Precinct for an open-air laneway beside 38 Hurstmere Road and through 40 Anzac Street, and therefore does not have any regulatory standing. The RRA Plan’s proposed Hurstmere Street laneway runs parallel with the Takapuna 1 Precinct open-air laneway and is aligned on the view to Rangitoto which will be visible along its whole length and from further behind in the Town Square. The Panuku/Isthmus proposal provides a wider laneway on the same alignment as the Hurstmere Green ramp instead of the Unitary Plan Precinct 1 alignment. Both the RRA Plan and Panuku /Isthmus proposal’s different alignment from the Unitary Plan are matters of discretion for Council. vi) The RRA Town Square is a large space with a high number of connections and laneways accessing the neighbourhood, as required by the Open Space Provision Policy. It is co-located adjacent to the well-loved Potters Park, to maximise open space and multi-functional opportunities as encouraged by the Open Space Provision Policy. It strengthens the existing urban structure of Takapuna, it fits well with the urban character of the spaces within the Takapuna town centre, and will balance the relationship between larger development enabled by the Unitary Plan and the purpose of a civic space zone, all required by the Unitary Plan for a Metropolitan Centre. Such a space would nicely accommodate a variety of settings for everyday activity in the Takapuna context. Most importantly for our community, it retains the use of the Sunday market in its current location, x) concludes that the Panuku/Isthmus design does not meet the Open Space Provision Policy nor the needs of the community, y) concludes that the Panuku/Isthmus design does not meet the Unitary Plan criterion of limiting “buildings, structures and activities to those necessary to enhance people’s ability to use and enjoy the open space…” UP H7.5.3.5). z) does not support Panuku/Isthmus design for public open space at 38 Hurstmere Rd or 40 Anzac St, Takapuna. aa) requests that these resolutions be attached to any report, on this matter, going to the Governing Body or one of its committees. CARRIED
	Note: Pursuant to Standing Order 1.8.6, the following members requested that their dissenting votes be recorded as folows: · Chairperson G Wood against clauses d), e), g), i), q), r), u), v), x), y) and z) · Member J O’connor against clause a)
	Attachments a 18 June 2019 - Item 27.1 Extraordinary Business Provision of land for new civic open space - Takapuna - REPORT: Provision of land for new civic open space - Takapuna b 18 June 2019 - Item 27.1 Extraordinary Business Provision of land for new civic open space - Takapuna - Isthmus design report on Takapuna Public Space Proposal c 18 June 2019 - Item 27.1 Extraordinary Business Provision of land for new civic open space - Takapuna - Takapuna Square Sun Studies d 18 June 2019 - Item 27.1 Extraordinary Business Provision of land for new civic open space - Takapuna - PowerPoint Presentation

Note: The meeting adjourned at 6.16pm and reconvened at 6.29pm

All members of the meeting were present.

12	Independent planning advice to support Panuku Unlock Takapuna project
	An revised version of Attachment A was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2019/102 MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) receive the reports from Richard Reid and Associates (included as Attachments A through D to the agenda report) regarding the independent planning advice to support the Panuku Unlock Takapuna project. b) note that the independent planning advice will form the basis for ongoing collaboration between the local board and Panuku Development Auckland, where the final size, shape and location for the proposed open space on 40 Anzac Street will be considered by council’s Environment and Community Committee on 9 July 2019. c) notes the previous Local Board resolution number DT/2017/22, particularly c) and d); “c) notes that the Hearings Panel has endorsed the change of use of 40 Anzac Street, and subsequently recommends that if the Planning Committee recommends a change in use, that the sale and purchase agreement include the following provisions: i) the mixed development be constructed on the perimeter of the existing site; as this will enable the development of quality open space and / or a civic plaza that also links Potter’s Park to Hurstmere Green; *ii)* that the quality public open space and / or civic plaza is large enough to retain the Takapuna Sunday markets (as noted by 44 percent of all submitters), and meets the plaza provisions as outlined council’s Open Space Provision Policy; *iii)* *the mixed development does not have any detrimental impacts to Potter’s Park (i.e. shadowing); and no reduction in the overall size of the park.* *iv) that there be no overall reduction in quality open space at 40 Anzac Street; and* *v) an underground public carpark be constructed, with a minimum of 400 carparks on the current site, and preferably is managed by Auckland Transport.* *d) recommends that if there is a change of use to 40 Anzac Street, that under no circumstances will there be a reduction in the overall size of Potter’s Park.”* d) recommends that if the proposed open space is proceeded with on 40 Anzac Ave Takapuna, that the local board support the recommendations provided by Richard Reid and Associates for its preferred size, shape and location of a Town Square, primarily for the following reasons:-. i) The recommendations meet the requirement of the Auckland Council Planning Committee Resolution of 6 March 2018 that the Town Square must follow the Open Space Provision Policy 2016 ii) the recommended location for the Town Square in the central area of 40 Anzac Street maximises access to the sun; is the intersection point for a multitude of existing pedestrian desire lines through the site; recognises the community’s association with the site as a market place; maximises the co-locational opportunities with Potters Park; accommodates the view to Rangitoto; and fits within and strengthens the existing urban structure of the Metropolitan Centre iii) the recommended dimensions for the Town Square - property boundary to property boundary - are 70-90m long x 42m wide which are appropriate dimensions for a Metropolitan Centre Town Square. The area of the Town Square measures 3,428m² which conforms to the Open Space Provision Policy guidelines for a large civic space iv) the recommended dimensions for the Town Square future-proofs the Metropolitan Centre as it becomes more compact and dense with residential and working population increases. This meets the requirements of the OSPP for better providing for the needs of the future community (p26) v) the report finds that the more symmetrical the Town Square is in relation to the diagonal axis and bilateral symmetry of the triangular perimeter block, the more balanced and convincing the urban and social outcome vi) the recommended co-location of the Town Square with Potters Park will maximise the functional and open space opportunities between and across adjacent recreational spaces, as the Open Space Provision Policy directs, and co-location will also secure sun access to the middle area of the site vii) the recommended RRA Town Square can accommodate 60% of the current Sunday market. The current arrangement of stalls can be maintained to maximise the efficiency of movement, number of stalls and the community’s familiarity with the experience viii) Areas to the north and south of the Town Square, covering the remainder of the present car park, will be used for building development. The recommended footprints for building development are comparable to the Panuku/Isthmus proposal, without needing to reduce the permitted Unitary Plan building heights for 40 Anzac Street, as it appears the Panuku/Isthmus proposal will need to avoid over shading and visual dominance ix) the report observes that where buildings extend southwards from Anzac Street, the more these buildings overshadow Potters Park and the prime area of 40 Anzac Street adjacent to it. Therefore, the building footprint of any new building fronting Anzac Street should extend no further south than the rear building line of Takapuna Cinema, which will also strengthen the urban structure of the Anzac Street block x) The RRA Town Square area does not include the service lane which borders the square as this is a separate legal entity. The Town Square and service lane will work best however when they are read as one open space, with the Hurstmere Road buildings beyond the service lane defining the solid boundary to the east. The service lane should be a shared space with no barrier imposed on pedestrians’ movement, as is found in central Auckland and many public spaces overseas xi) Shading from the buildings along Hurstmere Road which are zoned 24.5m high (6-8 storeys, depending on the commercial/residential mix) will be most pronounced with the early morning sun, however for the rest of the day these buildings do not cast shadow on 40 Anzac Street. In fact, the situation is the reverse; they are the beneficiaries of excellent sun access most of the day, from late-morning till late-afternoon. The line of these buildings therefore forms an ideal boundary for sunlight control from the east xii) the RRA report shading diagrams show the area to the east of the 488 Lake Road building is a prime area to enjoy morning and lunchtime sun, all year round, and should not be built out xiii) the recommended size, shape and location of the civic space network will enable the full range of pedestrian links to continue through 40 Anzac Street which will create excellent permeability, connectivity and accessibility within and across the central area of Takapuna. The site is on level ground and is easily accessed from the surrounding urban environment. There are nine pedestrian entry points from adjacent streets which should be accommodated in the recommended Town Square site xiv) the recommended Lake Road/Anzac Street intersection be signalised with 4-way pedestrian crossings at an appropriate time in the future to improve accessibility from the surrounding neighborhoods. xv) the recommended civic space network builds upon the successful tradition established by the business community for laneways as the key east-west links between Lake Road and Takapuna Beach Reserve. The laneways and through-site links are extremely efficient in size, area and function; they work well with the urban structure of Takapuna (in fact they are innovative interventions in the urban structure), and they provide commercial opportunities xvi) it is far better to create another laneway connection of slightly larger dimensions than the five meter requirement (Unitary Plan Takapuna 1 Precinct) and reassign the excessive area of movement space planned for the Town Square to a more amenable location with inviting proportions and micro-climate for people to gather, meet, linger and pass through xvii) the laneway connection is nine meters wide x ≈ fifty-three meters long, just a meter wider than Strøget in Copenhagen, and a touch narrower and shorter than Vulcan Lane (9.5m x 57m), one of Auckland’s favorite movement spaces xviii) other linkages which have been identified for inclusion in the network include a pedestrian linkage from Anzac Street to the new Town Square, this zone of open space is necessary to distance the visual dominance of a 9-11 storey building adjacent to Potters Park, with a setback of 8metres. The 8m distance will also help prevent the building from privatising Potters Park for its own benefit or turning its back on the park if it was sited right up against it, and will enable appropriate room for a pedestrian link to the Town Square without having to remove planting within Potters Park to provide this xix) The provision of footpaths on both sides of the service lane at the Anzac Street and Lake Road vehicle entrances, in the first instance to provide safe (and legal) passage for pedestrians and secondly, to improve accessibility within the central area. The footpaths will also widen the space between these buildings, signaling they are pedestrian linkages and making the streets more permeable. xx) the building footprint at the southern end of the site adjacent to Lake Road to be set back an additional distance from the kerb to be the equivalent of the 5.5m wide footpath beside Shore City Shopping Centre. This width seems to work well as a combined footpath/bus interchange. xxi) the floorplate of the new building offered to extend over the bus interchange from the second floor onwards which will provide shelter, and possibly remove the need for shelter, at ground level. xxii) Richard Reid and Associates have analysed other squares to compare similar sizes and configurations of open space, as well as to study the three dimensional outcome from building heights permitted by the Unitary Plan and that relevant case studies were provided to give an accurate impression of the size and configuration of a similarly dimensioned open space which is enclosed by buildings of five to-nine storeys. e) requests that any decision to progress the public open space by Panuku accommodate the Board view or be delayed to further explore these recommendations by the Board, or f) requests that if further collaboration is not accepted by Panuku, that these resolutions be attached to any report, on this matter, going to the Governing Body or one of its committees CARRIED
	Note: Pursuant to Standing Order 1.8.6, Chairperson G Wood requested that his dissenting vote be recorded
	Attachments a 18 June 2019 - Item 12 Independent planning advice to support Panuku Unlock Takapuna project - Revised RRA Report

Devonport-Takapuna Quick Response Round Three 2018/2019 grant allocations

Moumita Duta and Lisa Howard-Smith were in attendance in support of this item.

Resolution number DT/2019/103

MOVED by Chairperson G Wood, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) agree to fund, part-fund or decline each application in Devonport-Takapuna Quick Response Round Three 2018/2019 listed in the following table:

App ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount Granted
QR1902-303	Art for Change	Arts and culture	Towards the "Depot Artspace" main gallery and feature wall hire cost for the art exhibition "Nourishing the Roots of Empathy".	$1,000.00	$500
QR1902-308	Depot Arts and Music Space Trust	Arts and culture	Towards the promotion, equipment hire and curation (6 shows) cost of "Off-the-Wall/On-the Wall: Creative Community Pop-Ups" at the Depot Art and Music Space.	$1,730.00	$1730
QR1902-321	Show Me Shorts Film Festival Trust Board	Arts and culture	Towards the programming and marketing costs for the Devonport -Takapuna season of the "Show me Shorts" film festival at "The Vic".	$1,930.00	$1930
QR1902-322	The Testpod Limited	Arts and culture	Towards the hiring and set up cost of marquees and purchase of turntables for the 'Wall of Light' Living Sculpture.	$1,442.00	$1442
QR1902-328	Action Education Incorporated	Arts and culture	Towards the facilitator fees, administration, and resources to deliver 10 spoken word poetry workshops at schools in the Devonport-Takapuna Local Board area.	$2,000.00	$2000
QR1902-329	The Lake House Trust	Arts and culture	Towards the purchase and installation of materials for the upgrade of lighting in the west wing hallway and Tindall room for the Lake House Arts Centre.	$1,500.00	$1500
QR1902-306	Sunnynook Chinese Association Incorporated	Arts and culture	Towards the venue hire cost for the "Chinese Mid-Autumn Festival and National Day" celebration to be held at the Westlake boy's high school on 21 September 2019.	$2,000.00	$2000
QR1902-302	PHAB Association (Auckland) Incorporated	Community	Towards the cost of purchasing and installing ventilation and heating system for PHAB Takapuna Youth Centre at 8 Auburn Street, Takapuna.	$2,000.00	$2000
QR1902-304	Devonport Community House Incorporated	Community	Towards the costs of marketing, wages of the manager, hall hire, volunteer "thank you" vouchers and trestle tables for the "Devonport Kids and Teens Market" to be held on 28 July 2019.	$1,929.00	$1179
QR1902-307	The Upside Downs Education Trust	Community	Towards the costs to deliver speech-language therapy for four children with Down Syndrome.	$2,000.00	$0
QR1902-319	Royal New Zealand Plunket Trust	Community	Towards the purchase of a vacuum cleaner and a barbecue for the Devonport Plunket Room.	$1,210.00	$1210
QR1902-327	Conscious Kids Education Limited	Community	Towards venue hire, facilitation, marketing, event management and administration cost for the “Junky Monkeys - Pop Up Adventure Playground” on 23 November 2019.	$1,852.00	$1102
QR1902-318	Takapuna Grammar School	Environment	Towards trees for the “Special Tree Planting Project” at Takapuna Grammar School.	$2,000.00	$500
QR1902-320	Bayswater Community Committee Incorporated	Environment	Towards the delivery of event and marketing material to promote the event.	$700.00	$700
QR1902-330	Friends of Stanley Bay (Stanley Bay School)	Events	Towards the traffic management and public-address system hire cost for the "Mud Run" event on 4 August 2019.	$1,815.00	$1815
QR1902-305	Milford Tennis Club Incorporated	Sport and recreation	Towards the purchase and installation of two new gates and security access system (three reader plates).	$2,000.00	$2000
QR1902-313	Forrest Hill Milford United Association Football Club Incorporated	Sport and recreation	Towards the coaching contractor costs for the Junior Football Programmes for the period of 1 July 2019 to 30 September 2019.	$1,980.00	$1980
QR1902-324	Ngātaringa Tennis Club Incorporated	Sport and recreation	Towards the purchase of a barbecue for club and family events.	$1,390.00	$700
QR1902-309	Devonport Library Associates Incorporated.	Arts and culture	Towards the camera operator, equipment hire, editing, online hosting, content management and upload cost of six videos documenting "Devonport Library Associate's" 2018-2019 culturally significant events.	$2,000.00	$0
Total				$31,913.00	$24,290.00

b) agree to fund, part-fund or decline the following application in Devonport-Takapuna Multiboard Round Two 2018/2019, listed in Table Two below:

App

Organisation

Main focus

Requesting funding for

Amount requested

Amount Granted

MB1819-269

New Zealand Council of Victim Support Groups Incorporated trading as Victim Support

Community

Towards recruitment, training expenses and supervision of the volunteer support workers for six months from 1 June to 31 December 2019.

$5,000.00

$3000

Total

$5,000.00

$3,000.00

CARRIED

Precedence of Business

Resolution number DT/2019/104

MOVED by Chairperson G Wood, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) agree that Item 15: Allocation of the Auckland Regional Services Trust funding be accorded precedence at this time.

CARRIED

15	Allocation of the Auckland Regional Services Trust funding
	Ross Cunningham was in attendance in support of this item.
	Resolution number DT/2019/105 MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) approve the allocation of $65,000 from its Auckland Regional Services Trust locally driven initiative (LDI) operation budget line to Social Ritual Limited to produce the Atarau Festival, subject to approval to hold the event on Maungauika/North Head by the Tūpuna Maunga Authority. b) allocate $1100 from its remaining 2018/2019 locally driven initiative (LDI) operational budget to councils Arts and Culture Team to cover costs associated with the administration of the expressions of interest (EOI) process as requested within the agenda report. CARRIED
	Note: Pursuant to Standing Order 1.8.6, the following members requested that their dissenting votes be recorded as folows: · Member J O’Connor against clause a) · Member M Cohen

Precedence of Business

Resolution number DT/2019/106

MOVED by Chairperson G Wood, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) agree that Item 17: Approval of the 2019/2020 Devonport-Takapuna Local Board Community Services Work Programme be accorded precedence at this time.

CARRIED

Approval of the 2019/2020 Devonport-Takapuna Local Board Community Services Work Programme

Michelle Sanderson, Tristan Coulson and Maureen Buchanan were in attendance in support of this item.

Resolution number DT/2019/107

MOVED by Chairperson G Wood, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) approve the 2019/2020 community services work programme.

b) note that the Community Grants (DT) budget shown on line 334 of the Arts, Community and Events Work Programme 2019/2020 should read $248,130.00

c) request that staff work with organisations funded through the 2019/2020 Community Services Work Programme to provide regular workshop updates to demonstrate alignment with local board strategic outcomes.

d) request that the local boards $1000 subsidy of the Devonport Library bookable space be included in the 2019/2020 work programme

CARRIED

Auckland Transport monthly update - June 2019

Tristan Coulson was in attendance in support of this item.

Resolution number DT/2019/108

MOVED by Member J O'Connor, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) request that Auckland Transport investigate safety improvement opportunities at the intersection of Sycamore and Sunnynook roads, which is an action in the local boards Sunnynook Plan

b) request that AT review its current policy in relation to the distribution of residential parking permits, noting;

i) the flow on effect in relation to on street parking that have come about as a result of changes made through the Auckland Unitary Plan, that have allowed for the removal of residential parking minimums that were once included within resource consent requirements; and

ii) the number of complaints and concerns raised by residents in Burns and Bracken Avenues, who on multiple occasions have made presentations to the board regarding resident parking issues in those areas that have arisen as a result of increased residential development.

c) receive the Auckland Transport June 2019 monthly update report.

CARRIED

Note: Item 15 - Allocation of the Auckland Regional Services Trust funding was cosidered prior to Item 17: Approval of the 2019/2020 Devonport-Takapuna Local Board Community Services Work Programme

Approval of the 2019/2020 Devonport-Takapuna Local Board Auckland Tourism, Events & Economic Development Work Programme

Tristan Coulson was in attendance in support of this item.

Resolution number DT/2019/109

MOVED by Deputy Chairperson G Gillon, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) approve 2019/2020 local economic development work programme as presented in attachment A to this report.

b) express concern that Auckland Tourism, Events & Economic Development’s statement of Intent has confirmed the Mayor’s letter of expectation to focus in the Southern and Western parts of the Auckland region.

c) recommend Auckland Tourism, Events & Economic Development allocate yeat three funding towards the Explore North Shore initiative, as detailed in the memorandum of understanding between the local board, three business associations and Auckland Tourism, Events & Economic Development.

d) Request a report from Auckland Tourism, Events & Economic Development which outlines where America’s Cup allocated in the Devonport-takapuna Local Board area.

CARRIED

Note: Item 17 - Approval of the 2019/2020 Devonport-Takapuna Local Board Community Services Work Programme was consdiered prior to Item 14: Auckland Transport monthly update: June 2019

Approval of the 2019/2020 Devonport-Takapuna Local Board Infrastructure and Environmental Services Work Programme

Maureen Buchanan was in attendance in support of this item.

Resolution number DT/2019/110

MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) approve the allocation of $50,000 towards the Devonport-Takapuna North-West Wildlink Assistance Programme, to be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2019/2020 Infrastructure and Environmental Services work programme.

CARRIED

Approval of the 2019/2020 Devonport-Takapuna Local Board External Partnerships Work Programme

Tristan Coulson was in attendance in support of this item.

Resolution number DT/2019/111

MOVED by Chairperson G Wood, seconded by Deputy Chairperson G Gillon:

That the Devonport-Takapuna Local Board:

a) approve the Devonport-Takapuna 2019/2020 External Partnerships Work Programme as presented in Attachment A to the agenda report.

b) request that the three Business Improvement Districts present at a future Local Board Community Forum to:

i) detail the findings of the Marketview data to understand consumer expenditure trends in town centers located in the local board area; and

ii) report on the programmes, events and initiatives undertaken by the Business Improvement Districts in the 2019/2020 financial year, and their alignment to help deliver local board strategic outcomes.

CARRIED

Approval of the 2019/2020 Devonport-Takapuna Local Board Plans and Places Work Programme

Tristan Coulson was in attendance in support of this item.

Resolution number DT/2019/112

MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) approve the allocation of $30,000 of Locally Driven Initiative (LDI) opex for the Belmont Lake Road upgrade integration project in the 2019/2020 financial year as part of the Devonport-Takapuna Local Board work programme.

b) approve the co-ordination role of Plans and Places for the project.

c) request that staff undertake a process similar to the collaborative and successful Sunnynook Plan.

CARRIED

Changes to Local Board Standing Orders

Tristan Coulson was in attendance in support of this item.

Resolution number DT/2019/113

MOVED by Chairperson G Wood, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) Note the new statutory responsibility of the chief executive:

facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001.

b) Amend standing order 2.3.3 by replacing:

Calling an extraordinary meeting at earlier time

The chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business.

The person calling such a meeting (or another person on their behalf) must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

with:

Calling an emergency meeting

The chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business.

c) Amend standing order 7.2.3 by replacing:

Public notification about extraordinary meetings

Where the council calls an extraordinary meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting.

with:

Public notification about extraordinary / emergency meetings

Where any extraordinary or emergency meeting of the local board or a committee is called, and notice of that meeting cannot be given in the manner required or permitted (by Standing Order 7.2.1 as appropriate), Auckland Council shall publicly notify or otherwise advertise that meeting and the general nature of business to be transacted at that meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances.

d) Amend standing order 9.4 (Definitions) by replacing:

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

with:

Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002.

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

e) Amend standing order 9.4 (Definitions) by replacing:

Meeting means:

(a) any first or ordinary or extraordinary meeting of the local board

with:

Meeting means:

(a) any first or ordinary or extraordinary or emergency meeting of the local board

f) Amend standing order 9.4 (Definitions) by replacing:

Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region.

with:

Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region.

g) Amend standing order 9.4 (Definitions) by replacing:

Working day means any day of the week other than:

(a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) a day in the period commencing with 25 December in any year and ending with 15 January in the following year.

with:

Working day means any day of the week other than:

(a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday

(c) Auckland Anniversary Day

(d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year.

h) Amend the following standing orders:

i) standing order 2.3:

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

ii) standing orders 1.1.3, 2.4.1, 2.4.2, 7.2.4:

replace the words “extraordinary meeting” with “extraordinary or emergency meeting”

i) Amend standing order 3.3.3 to remove the requirement to be representing the council as follows:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are:

a) where the member is ~~representing the council~~ at a place that makes their physical presence at the meeting impossible or impracticable

b) to accommodate the member’s illness or infirmity

c) in emergencies.

d) The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

CARRIED

Chairpersons' Report

Two documents were tabled. Copies of these documents have been placed on the Auckland Council website as a minutes attachment.

Resolution number DT/2019/114

MOVED by Chairperson G Wood, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) request a workshop briefing on the issues around the cross harbour ferries between Downtown, Auckland and Devonport, Stanley Bay and Bayswater along with the bus services on the Devonport/Bayswater peninsulas to cover also the points raised in the June monthly report of Chair George Wood especially relating to the start date for the introduction of integrated fares on Devonport peninsular to Downtown Auckland

b) note that in the future speed management and death and serious injury issues will be raised in the monthly Auckland Transport reports to the board; and

c) request that a briefing be made available to the board on the implications of the Local Government (community well-being) Amendment 2019 especially relating to how Auckland Council will reinstate development contributions for community infrastructure like libraries and swimming polls and also the implications of these legislative changes on development contributions towards the provision of open space.

d) requests urgent enquiries be undertaken to determine the stated belief that security lighting was to be included in the development of a new pathway through the northern area of Sunnynook Park from the Sunnynook Scout Hall through to Trinidad Road, Tonkin Drive, Lyford Crescent and Wyllie Avenue.

e) refers the request for street lighting through the northern area of Sunnynook Park to Auckland Transport for urgent consideration.

f) consider whether lighting along the northern walkway in Sunnynook Park is a worthy project of the one off safety funding budget.

g) delegates the Chair and Deputy Chair, along with any other Devonport-Takapuna Local Board Members who wish to be involved, to work with Auckland Council officers to develop a Devonport-Takapuna Local Board position on this Smales private plan change and make a commensurate submission in order to meet the closing date of 28 June 2019.

d) receive and thank Chairperson G Wood for his written report.

CARRIED

23	Elected Members' Reports
	A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2019/115 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) request from Auckland Council the reasons for the delay in the completion of the Sunnynook project resulting in the sports fields being not available for use in May 2019. b) request why the Local Board was not informed at the critical times that the project was not keeping to its timelines the causes and the action being taken to address the delays. c) is the contractor subject to penalties for the delay d) is their mechanisms for the League Club to be recompense for the financial impact caused by the fields not being available for home games. e) request Council Officer to report back to the Local Board as to how to progress action to address the absence of lighting on the north/eastern side of the Sunnynook Park starting from the Scout Den f) request that Council Officers report back on the current status and the necessary action required to progress the transfer of public land between abutting the Senior Citizens Property and the laneway, from the ownership of AT to Auckland Council. g) council enforcement and the Fire service need to made aware of the safety issues and take action to ensure compliance. h) request that Council Officers report back to the Board as to where the $250,000 funds collected from dog registration goes. i) why more capacity for local enforcement cannot be funded from these dog registrations collected j) receive and thank Member M Cohen for his tabled report k) receive and thank members for their verbal reports CARRIED
	Attachments a 18 June 2019 - Item 23 Elected Members Report - Mike Cohen Report June 2019

24	Ward Councillors Update
	Ward Councillors were not in attendance of this item.

Devonport-Takapuna Local Board - Record of Worshops May 2019

Resolution number DT/2019/116

MOVED by Chairperson G Wood, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) receive the records of the workshops held in May 2019

CARRIED

Governance Forward Work Calendar

Resolution number DT/2019/117

MOVED by Chairperson G Wood, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) note the Devonport-Takapuna Local Board governance forward work calendar for June as set out in Attachment A of this agenda report.

CARRIED

27 Consideration of Extraordinary Items

Note: Item 27.1 Exraordinary Business – Provision of land for new civic open space - Takapuna was considered prior to Item 12 – Independent planning advice to support Panuku Unlock Project

8.44 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	George Wood, CNZM
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Jan O'Connor, QSM
	Mike Sheehy

Councillors	Richard Hills	From 5.48pm, Item 27.1	To 7.42pm, Item 13