Agenda of Finance and Performance Committee

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Finance and Performance Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 May 2019, including the confidential section and the extraordinary minutes held on Wednesday, 22 May 2019, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

At the close of the agenda no requests for public input had been received.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

6.1 Local Board Input - Upper Harbour Local Board regarding a proposed disposal of 131 Clark Road, Hobsonville

Te take mō te pūrongo

Purpose of the report

1. To make a presentation to the Finance and Performance Committee regarding a proposed disposal of 131 Clark Road, Hobsonville.

Whakarāpopototanga matua

Executive summary

2. Mrs Margaret Miles, Chairperson of the Upper Harbour Local Board and Mrs Lisa Whyte, Deputy Chairperson of the Upper Harbour Local Board wish to address the committee.

3. The Upper Harbour Local Board met on 18 April 2019 and resolved the following:

Resolution number UH/2019/32

MOVED by Chairperson M Miles, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of part of 131 Clark Road, Hobsonville, comprising approximately 5,500m² (subject to survey) for commercial and housing outcomes in accordance with the Scott Point Precinct Plan 3.

b) request that, in the event the Finance and Performance Committee so decides at its meeting on 18 June 2019 to dispose of the property, that the proceeds from the disposal of part of 131 Clark Road, Hobsonville, be ring-fenced to put towards the future cost of the Scott Point Sustainable Sports Park.

CARRIED

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) receive and thank Upper Harbour Local Board Chair, Margaret Miles and Upper Harbour Local Board Deputy Chair, Lisa Whyte for their presentation regarding a proposed disposal of 131 Clark Road, Hobsonville.

6.2 Local Board Input - Franklin Local Board regarding the Kia Puāwai/Unlock Pukekohe High Level Project Plan

Te take mō te pūrongo

Purpose of the report

1. To make a presentation to the Finance and Performance Committee regarding the Kia Puāwai/Unlock Pukekohe High Level Project Plan.

Whakarāpopototanga matua

Executive summary

2. Ms Angela Fulljames, Chairperson of the Franklin Local Board wishes to address the committee.

3. The Franklin Local Board met on 16 April 2019 and resolved the following:

Resolution number FR/2019/44

MOVED by Deputy Chairperson A Baker, seconded by Member A Cole:

That the Franklin Local Board:

a) endorse the Unlock Pukekohe High Level Project Plan

b) endorse Panuku Development Auckland as Auckland Council’s lead urban regeneration and delivery agency for Pukekohe within the Unlock Pukekohe boundary

c) endorse a recommendation from Panuku Development Auckland to the Planning and Finance and Performance Committees for the disposal of the following properties to enable delivery of the Unlock Pukekohe High Level Project Plan objectives subject to:

· the conclusion of any required statutory processes

· agreement on development objectives informing disposal

· agreement with Auckland Transport on the transport and parking outcomes for the town centre for the properties listed xi)- xix),

· agreement by the local board to the parking strategy for the properties listed xi)- xix)

Panuku managed properties on behalf of Auckland Council:

i. Adj 603 Buckland Road, Pukekohe being Lot 1 D P 55095 held in NA7B/54;

ii. 27 Tobin Street, Pukekohe being Lot 1 DP 134911, held in NA79C/588;

iii. 42 Seddon Street, Pukekohe being Lot 3 DP 133175 held in NA76D/465;

iv. Adj to 35 Tobin Street, Pukekohe being Lot 17 DP 117297 held in NA 66C/942;

v. 22 Edinburgh Street, Pukekohe being Lot 2 DP 154963 held in NA92C/446;

vi. 172 Manukau Road, Pukekohe being Section 2 SO 440667 held in RT 599298;

vii. 174 Manukau Road, Pukekohe being Section 8 SO 440667 held in RT 599299;

viii. 176 Manukau Road, Pukekohe being Section 6 and 9 SO 440667 held in RT 599300;

ix. 180 Manukau Road, Pukekohe being Section 4 SO 440667 held in 599301;

x. 182 Manukau Road, Pukekohe being Section 11 SO 440667 held in 599297;

Auckland Transport managed properties on behalf of Auckland Council:

xi. 1 Roulston Street, Pukekohe being Lot 2 DP 70196 held in NA25D/1435;

xii. 3 Roulston Street, Pukekohe being Lot 18 DP 7997 held in NA199/173;

xiii. 29 and 29a Edinburgh Street, Pukekohe being Lot 3 DP 78584 held in NA 91D/796 and Lot 12 DP 7997 held in NA380/104;

xiv. 4 Tobin Street, Pukekohe being lot 3,4 and 5 DP 136696 Pts Lot 12 DP 4216 held In NA80/405, NA80C/406, NA80C/407, NA191/285 and NA 188/159;

xv. 9 Tobin Street, Pukekohe being Lot 1-9 DP 54202, Pt Lot 1 DP 4688 and Pt Lot 24 DP 4216 held in NA8B/881, Lot 1 DP 89841 held in NA46D/1063 and Lot 3 DP 92280 held in NA48D/877;

xvi. 7 Massey Avenue, Pukekohe being Lot 1 DP 80851 held in NA37C/583, Pt Lot 2 DP 32793 held in NA51D/1059, Lot 1 DP 51778 held in NA48C/248 and Pt Lot 2 DP 6976 (also known as Pt Allotment 30 Suburban Section 2 Pukekohe Psh) held in NA1077/34;

xvii. 24 Hall Street, Pukekohe being Lot 2 DP 89699, Lot 2 DP 107822, Lot 21 DP 9934, Lot 3 DP 97270, Lot 3 DP 98490, Lot 20 DP 9934, Lot 3 DP 91272, Lot 2 DP 134717, Lot 4 DP 134717 held in NA46D/648, NA60A/686, NA351/111, NA53A/590, NA53C/1091, NA364/221, NA48B/958, NA79C/168, NA79C/170;

xviii. 9 Hall Street, Pukekohe being Section 1 SO 489697 held in RT 717226;

xix. 2 Golding Road, Pukekohe being Section 2 SO 476438 held in 682560;

d) endorse and recommend to the Finance and Performance Committee commencement of the reserve revocation process and disposal of the following properties to enable delivery of the Unlock Pukekohe High Level Project Plan objectives, subject to:

· the conclusion of any required statutory processes

· agreement on the process informing disposal including appropriate affected community engagement

· agreement on the open space and stormwater outcomes for properties listed i) – vi).

i) Adj to 995 Paerata Road, Pukekohe being Lot 6 DP 16500 held in NA425/287 (cancelled);

ii) Adj to 7 Glencairn Place, Pukekohe being Lot 15 DP 318727 held in RT 76444;

iii) Adj to 176 Princess St West, Pukekohe being Section 1 SO 430835 held in RT 556921;

iv) Adj to 10 Reidy Place, Pukekohe being Lot 8 DP 112574 held in NA1107/144;

v) 14 Evans Court, Pukekohe being Lot 31 DP 325010 held in RT 384047;

vi) 67 East Street, Pukekohe being Lot 2 DP 88435 held in NA592/145 (cancelled).

e) note that Panuku will also dispose of the following properties previously approved for disposal, to enable delivery of the Unlock Pukekohe High Level Project Plan objectives:

i) 82 Manukau Road, Pukekohe being Lot 1 DP 99706 held in NA54B/1241;

ii) 17 Massey Avenue, Pukekohe being Lot 3 DP 49318 held in NA1984/70;

iii) 21 Massey Avenue, Pukekohe being Pt Lot 3 DP 30052 held in NA91D/796;

iv) 33 Edinburgh Streeet, Pukekohe being Lot 2 DP 48584 held in NA34C/957;

v) Adj to 1173 Paerata Road, Pukekohe being Parts Allotment 79 Parish of Karaka held in NA767/242 and NA 38A/69.

f) recommend to the Finance and Performance Committee that Unlock Pukekohe be incorporated into the overall Panuku reinvestment policy already approved by the Committee as part of the 10 year budget (Long Term Plan 2018/28), and that authority be granted to use some proceeds for projects outside the High Level Project Plan boundary area which would promote clear benefits for the Unlock Pukekohe programme.

g) note that the Finance and Performance Committee will need to approve the disposal of the properties in clause c) and d) above and the Unlock Pukekohe High Level Project Plan.

h) note that as part of this project, together with the Council’s Service Strategy and Integration team and the Franklin Local Board, Panuku Development Auckland will consider other council owned properties that are currently providing a service to the community. Panuku Development Auckland will seek further approval from the Franklin Local Board if it recommends the optimisation of any of these properties.

i) request that Panuku Development Auckland’s existing engagement strategy to give early notification to Mana Whenua of intent to divest council property in this area.

j) approve for the Chair to be delegated to correct any typing errors in the disposal listing and proposal.

CARRIED

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) receive and thank Franklin Local Board Chair, Angela Fulljames for her presentation regarding the Kia Puāwai/Unlock Pukekohe High Level Project Plan.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Finance and Performance Committee

18 June 2019

Kia Puāwai/Unlock Pukekohe High Level Project Plan

File No.: CP2019/09735

Te take mō te pūrongo

Purpose of the report

1. To approve the disposal of property to enable the implementation of the approved Kia Puāwai/Unlock Pukekohe High Level Project Plan (HLPP).

Whakarāpopototanga matua

Executive summary

2. On 4 June 2019 the Planning Committee approved the Kia Puāwai/Unlock Pukekohe HLPP.

3. The Planning Committee endorsed the disposal of 27 properties to support the implementation of the HLPP (Resolution Number PL2019/49). The Planning Committee also recommended to the Finance and Performance Committee that these properties be approved for sale. Five of these properties have previously been approved for sale by the Finance and Performance Committee.

4. An excerpt from the Planning Committee agenda is presented in Attachment A. The full report can be found here and the High Level Project Plan can be found here.

5. In summary, the plan aims to unlock the potential of Pukekohe through the following key moves:

Precinct/Property redevelopment	Redevelop surplus council sites to unlock the potential of Pukekohe Town Centre and accommodate residential and commercial growth. Work to facilitate strategic outcomes on selected flagship council-owned sites to help achieve the vision and seek to balance strategic and commercial outcomes.
Public realm investment	Invest in the public realm improvements and prioritise projects that create the greatest value towards achieving the vision. Take inspiration and guidance from local people, needs and themes to catalyse distinctive place-led design and development of strategic projects that are specific to Pukekohe and will showcase the unique character of the area.
Partnership	Work closely with the Franklin Local Board, Auckland Council whānau, mana whenua, Auckland Transport and the Pukekohe community.
Placemaking	Apply approaches known as “test before we invest” and “do, learn, do”. This helps to guide our activities to focus on development sites in the centre and public realm where future capital projects are proposed and where alternate uses on strategic sites, such as carparks, can be tested prior to development.

6. The HLPP scope will enable four outcomes to be achieved:

· Outcome 1 – A competitive town centre is achieved by leveraging our property portfolio to initiate regeneration, attracting new visitors, residents and quality employment opportunities. This will help protect it from increased competition that will arise through the development of new centres in the surrounding growth areas.

· Outcome 2 - A safe, walkable and vibrant town centre is achieved through prioritising people in streetscape, intersection and redevelopment projects. This will then encourage new investment and housing choices within the town centre.

· Outcome 3 - Better access to employment, education and healthcare opportunities by leveraging strategic sites within the portfolio to attract these critical services and quality job opportunities.

· Outcome 4 - The culture and diversity of Pukekohe’s communities will be celebrated by reflecting the place and its people with an emphasis on recognising the Maori, Chinese, Indian and European communities.

7. The Franklin Local Board have been involved in the development of the HLPP and endorsed it on 16 April 2019. The HLPP aligns with the Franklin Local Board Plan aspirations. The local board will now be involved in the HLPP’s implementation.

8. It is anticipated that mana whenua will play an integrated cultural, social and economic part in the unlocking of Pukekohe. Exploring a genuine partnership and tikanga based approach with local mana whenua will help define the overall approach and narrative of the project. Panuku is in the early stage of co-design a partnership framework with mana whenua in part by using a wānanga engagement methodology – a culturally appropriate and effective way of engagement that uses Māori cultural concepts and protocols to seek constructive input into solution design

9. Early engagement has highlighted the importance of mana whenua being able to practice kaitiakitanga roles and responsibilities towards sustainable management of land and water where possible across this project. Additionally, the importance of upholding the cultural values of the place and its narrative and designing for people has emerged through early korero.

10. Opportunities for mana whenua may extend to joint ventures, land purchase and development, as well as material involvement in capital project design and overall master planning. The partnership strategy will also expressly look at how Kia Puāwai/Unlock Pukekohe will stand to benefit mataawaka and urban Māori; the broader Māori population.

11. Panuku will work in partnership with mana whenua towards high quality outcomes through planning and implementation of Kia Puāwai/Unlock Pukekohe which will see the enhancement of mauri (the life essence of place and people) and opportunities to strengthen their role in the programme.

Disposal of property

12. The Planning Committee endorsed the disposal of 27 council owned properties set out in the Kia Puāwai/Unlock Pukekohe HLPP. Five of these properties have previously been approved for sale. The properties include eight surface car parks, a range of small open spaces, three commercial properties (which are tenanted) and the Auckland Council offices at 82 Manukau Road. A full list of the properties endorsed by the Planning Committee for disposal is contained in Attachment B.

13. The properties cumulatively comprise approximately 5.5 hectares of land and are valued at approximately $27 million (based on 2017 capital valuations) excluding the Auckland Council offices at 82 Manukau Road. These properties are geographically spread throughout the town centre and wider suburban area. There are several large sites that are strategically located within the town centre with significant opportunity for redevelopment for integrated mixed use and employment outcomes.

14. Disposal of these properties is subject to:

· the conclusion of any necessary statutory processes such as the revocation of the reverse status of properties subject to the Reserves Act 1977;

· subject to agreement with Auckland Transport on the transport and parking outcomes for the town centre for the Auckland Transport managed properties.

Financial implications

15. Kia Puāwai/Unlock Pukekohe will require funding for capital projects and adequate resourcing to progress the programme. The Transform and Unlock programme, approved by Auckland Council, is funded in the 10-year Budget 2018-2028 by the reinvestment of the proceeds of property sales across the wider Panuku portfolio.

16. Panuku will seek to partner with others, combining funding and resourcing with a number of other council organisations, and community groups to get the best value out of the programmes funding envelope. Potential partners include the Franklin Local Board, Auckland Council, Auckland Transport, Auckland Tourism, Events and Economic Development to explore any potential reprioritisation of existing budgets and integrate and align funding towards agreed project priorities. These funding strategies will be developed following the adoption of the HLPP.

Next steps

17. We estimate that the Unlock Kia Puāwai/Unlock Pukekohe High Level Project Plan will take five to 10 years to complete.

18. Panuku will progress a parking strategy with Auckland Transport and Franklin Local Board to determine the agreed approach to future parking provision. More detailed planning will begin for the key town centre sites and priority investment project. Interim placemaking will commence with planning for a potential trial relocation of the farmers market from one of the carparks into the town square.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) approve the disposal of the following properties, subject to the conclusion of any required statutory processes, to enable delivery of the Kia Puāwai/Unlock Pukekohe High Level Project Plan objectives:

Panuku managed properties on behalf of Auckland Council:

i) 27 Tobin Street, Pukekohe being Lot 1 DP 134911, held in NA79C/588;

ii) The land adjacent to 35 Tobin Street, Pukekohe being Lot 17 DP 117297 held in NA 66C/942;

iii) 172 Manukau Road, Pukekohe being Section 2 SO 440667 held in RT 599298;

iv) 174 Manukau Road, Pukekohe being Section 8 SO 440667 held in RT 599299;

v) 176 Manukau Road, Pukekohe being Section 6 and 9 SO 440667 held in RT 599300;

vi) 180 Manukau Road, Pukekohe being Section 4 SO 440667 held in 599301;

vii) 182 Manukau Road, Pukekohe being Section 11 SO 440667 held in 599297;

Auckland Transport managed properties on behalf of Auckland Council:

Subject to agreement with Auckland Transport on the transport and parking outcomes for the town centre for the properties listed viii)- xvi)

viii) 1 Roulston Street, Pukekohe being Lot 2 DP 70196 held in NA25D/1435;

ix) 3 Roulston Street, Pukekohe being Lot 18 DP 7997 held in NA199/173;

x) 29 and 29a Edinburgh Street, Pukekohe being Lot 3 DP 78584 held in NA 91D/796 and Lot 12 DP 7997 held in NA380/104;

xi) 4 Tobin Street, Pukekohe being lot 3,4 and 5 DP 136696 Pts Lot 12 DP 4216 held In NA80/405, NA80C/406, NA80C/407, NA191/285 and NA 188/159;

xii) 9 Tobin Street, Pukekohe being Lot 1-9 DP 54202, Pt Lot 1 DP 4688 and Pt Lot 24 DP 4216 held in NA8B/881, Lot 1 DP 89841 held in NA46D/1063 and Lot 3 DP 92280 held in NA48D/877;

xiii) 7 Massey Avenue, Pukekohe being Lot 1 DP 80851 held in NA37C/583, Pt Lot 2 DP 32793 held in NA51D/1059, Lot 1 DP 51778 held in NA48C/248 and Pt Lot 2 DP 6976 (also known as Pt Allotment 30 Suburban Section 2 Pukekohe Parish) held in NA1077/34;

xiv) 24 Hall Street, Pukekohe being Lot 2 DP 89699, Lot 2 DP 107822, Lot 21 DP 9934, Lot 3 DP 97270, Lot 3 DP 98490, Lot 20 DP 9934, Lot 3 DP 91272, Lot 2 DP 134717, Lot 4 DP 134717 held in NA46D/648, NA60A/686, NA351/111, NA53A/590, NA53C/1091, NA364/221, NA48B/958, NA79C/168, NA79C/170;

xv) 9 Hall Street, Pukekohe being Section 1 SO 489697 held in RT 717226;

xvi) 2 Golding Road, Pukekohe being Section 2 SO 476438 held in 682560;

Auckland Council managed properties:

Subject to completion of the reserve revocation process for properties listed xxi) to xxii).

xvii) the land adjacent to 603 Buckland Road, Pukekohe being Lot 1 DP 55095 held in NA7B/54;

xviii) 42 Seddon Street, Pukekohe being Lot 3 DP 133175 held in NA76D/465;

xix) 22 Edinburgh Street, Pukekohe being Lot 2 DP 154963 held in NA92C/446;

xx) The land adjacent to 176 Princess St West, Pukekohe being Section 1 SO 430835 held in RT 556921;

xxi) The land adjacent to 995 Paerata Road, Pukekohe being Lot 6 DP 16500 held in NA425/287 (cancelled);

xxii) 67 East Street, Pukekohe being Lot 2 DP 88435 held in NA592/145 (cancelled).

b) note that Panuku will also dispose of the following properties previously approved for disposal, to enable delivery of the Kia Puāwai/Unlock Pukekohe High Level Project Plan objectives:

i) 82 Manukau Road, Pukekohe being Lot 1 DP 99706 held in NA54B/1241;

ii) 17 Massey Avenue, Pukekohe being Lot 3 DP 49318 held in NA1984/70;

iii) 21 Massey Avenue, Pukekohe being Pt Lot 3 DP 30052 held in NA91D/796;

iv) 33 Edinburgh Street, Pukekohe being Lot 2 DP 48584 held in NA34C/957;

v) The land adjacent to 1173 Paerata Road, Pukekohe being Parts Allotment 79 Parish of Karaka held in NA767/242 and NA 38A/69.

c) agree that final terms and conditions be approved under the appropriate delegations.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Kia Puāwai/Unlock Pukekohe High Level Project Plan report to 4 June 2019 Planning Committee	23
b ⇩	Kia Puāwai/Unlock Pukekohe High Level Project Plan minutes from the 4 June 2019 Planning Committee	33
c ⇩	Kia Puāwai/Unlock Pukekohe property schedule	37

Ngā kaihaina

Signatories

Authors

Sandra Gordon - Senior Governance Advisor

Letitia Edwards - Team Leader Portfolio Review, Panuku Development Auckland

Authoriser

Matthew Walker - Group Chief Financial Officer

Finance and Performance Committee

18 June 2019

Disposal recommendations report June 2019

File No.: CP2019/00468

Te take mō te pūrongo

Purpose of the report

1. To obtain approval to dispose of three council-owned properties that Panuku Development Auckland (Panuku) considers suitable for disposal.

Whakarāpopototanga matua

Executive summary

2. For the 2018/2019 financial year, the Panuku statement of intent (SOI) requires it to identify properties from within council’s portfolio that are suitable to be recommended for sale to a combined value of $30 million, and to sell $24 million of property by 30 June 2019.

3. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying properties with potential for development or sale contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades.

4. 131 Clark Road, Hobsonville is a mixed use 4.236 Hectare property. It was acquired for strategic open space and future planning purposes. The majority of the site is required by council for road and open space purposes. The area recommended for disposal comprises two parcels totaling approximately 5,500m². The proposed disposal is intended to enable a neighbourhood centre, housing and urban renewal and is in accordance with the Scott Point Precinct Plan 3.

5. The rationalisation process commenced in December 2017. Consultation with council departments and its council controlled organisations (CCOs), iwi authorities and the Upper Harbour Local Board has been undertaken. No current or future public work use has been identified for the balance of the site and the feedback received has been supportive of the proposed disposal. Accordingly, 5,500m² of 131 Clark Road is recommended for disposal.

6. 275 St Johns Road, St Johns is a residential property that was acquired for transport purposes and is no longer required for this purpose. Consultation with council and its CCOs, iwi authorities and the Ōrākei Local Board has now taken place. No current or future public work use has been identified for the balance of the site and feedback received has been supportive of the proposed disposal. Accordingly, 275 St Johns Road is recommended for disposal.

7. 303 Te Irirangi Drive, Clover Park is a vacant 10,083m² site. Approximately 9,402m² of the site is required for transport infrastructure purposes (the Airport to Botany Rapid [A2B] Transport project). The balance of the site is landlocked and comprises approximately 681m². It is recommended for disposal to the adjoining land owner to enable their property boundary to be realigned following council previously taking land from their property for roading purposes under the Public Works Act 1981. Consultation with council and its CCOs, iwi authorities and the Howick Local Board has now taken place.

8. No current or future public work use has been identified for the balance of the site and feedback received has been supportive of the proposed disposal. Accordingly, the approximately 681m² parcel of 303 Te Irirangi Drive is recommended for disposal.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) approve subject to the satisfactory conclusion of any required statutory processes the disposal of:

i) approximately 5,500m² of 131 Clark Road, Hobsonville (subject to survey), comprised of an estate in fee simple being Lot 1 DP 84756 and Lot 14 DP 66174 contained in computer freehold register NA41A/850;

ii) 275 St Johns Road, St Johns comprised of an estate in fee simple being Lot 1 DP 51549 contained in computer freehold register NA88C/69; and

iii) approximately 681m² of 303 Te Irirangi Drive, Clover Park (subject to survey), comprised of an estate in fee simple being Section 6 SO 70224 contained in computer freehold register 47990.

b) agree that final terms and conditions be approved under the appropriate delegations.

Horopaki

Context

9. Panuku is required to undertake ongoing review of council’s property assets. This includes identifying properties in the council portfolio that are no longer required for service use purposes and may be suitable for sale, and development if appropriate.

10. Once a property has been identified as no longer being required for current service purposes, Panuku engages with the council and its CCOs to establish whether the property must be retained for a strategic purpose or is required for a future funded service use. After a property is internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and relevant ward councillors.

11. All sale recommendations must be approved by the Panuku Board before a final recommendation is made to Auckland Council’s Finance and Performance Committee. The committee has the delegated authority to approve any proposed disposal.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The proposed disposal of the properties in this report is not deemed to be significant under Auckland Council’s Significance and Engagement Policy. The disposal of surplus assets to repay debt or fund new infrastructure is contemplated in Volume 2 of the council’s 10-year Budget 2018-2028 (long-term plan).

13. Additional property specific information is included in attachments A to C to this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The Panuku-facilitated rationalisation process for the subject properties included council department and CCO consultation to investigate alternate public work requirements or future strategic purposes to retain the properties.

15. As part of this this process, council’s Heritage team provided assessments for the subject properties on known heritage assets or issues. Council’s Geotechnical and Geological team (previously the Contaminated Land and Closed Landfill team) provided assessments on known pollution incidents.

16. Auckland Transport, Watercare and council’s Healthy Waters department undertook assessments for their respective infrastructure requirements. Council’s Parks and Recreation Policy team assessed the subject properties against council’s open space provision policy and open space acquisition policy. Council’s Sports Parks Design and Programme team provided property specific advice for its public work requirements.

17. Council’s Community Facilities department assessed if there were requirements to retain these properties for current or future council community facilities, places or leasing service use.

18. The disposal of the subject properties presented in this report is supported by the wider council group.

19. Additional property specific information is included in attachments A to C to this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Local boards are informed of the commencement of the rationalisation process for specific properties. Following the close of the internal consultation period, relevant local boards are engaged with. Panuku attends workshops with the relevant local board and provides information about properties being rationalised in its local board area. A report is subsequently prepared for the local board business meeting so that its views can be formalised.

21. The relevant local boards resolved the following in respect of these properties:

· The Upper Harbour Local Board endorsed the proposed disposal of the two parcels comprising 5,500m² of 131 Clark Road. The board also requested that should the Finance and Performance Committee approve the proposed disposal, the proceeds of sale be allocated to a relevant open space budget for the Scott Point Sustainable Sports Park. In response, Panuku staff confirmed previous advice that the allocation of sale proceeds of non-strategic assets to fund council debt and priority regional projects is considered in the 10-year Budget 2018-2028.

· The Orākei Local Board endorsed the proposed disposal of 275 St Johns Road and requested that Panuku achieve the highest commercial sale price for the property as a priority to lighten the rates burden for ratepayers. In response Panuku provided advice that disposal options for the property will be explored.

· The Howick Local Board endorsed the proposed disposal of the 681m² parcel of 303 Te Irirangi Drive.

22. Additional property specific feedback received is included in the local board engagement section of attachments A to C to this report.

Ngā whakaaro ake o ngā kaikaunihera ā-rohe

Ward councillor views

23. As part of the rationalisation process, ward councillors are consulted with regarding the properties in their area of interest. The following ward councillor feedback was received:

· No feedback was received from the Albany Ward councillors regarding the proposed disposal of the subject 5,500m² parcels of 131 Clark Road.

· The Orākei Ward councillor did not raise any concerns regarding the disposal of 275 St Johns Road.

· The Howick Ward councillors did not raise any concerns regarding the disposal of the 681m² parcel of 303 Te Irirangi Drive.

Tauākī whakaaweawe Māori

Māori impact statement

24. Māori have an active and specific role in Auckland, including kaitiakitanga (guardianship) of our land and marine resources. Land has a specific role in protecting, enabling and building Māori social and cultural capital. Local marae, kohanga reo, and other Māori entities offer spiritual, cultural, as well as a range of social, educational, health and justice services for the community.

25. The importance of effective communication and engagement with Māori on the subject of land is understood. Panuku has a robust form of engagement with mana whenua groups across the region. Each relevant mana whenua group is contacted independently regarding council-owned land subject to rationalisation and requested to give feedback.

26. Panuku’s engagement invites mana whenua to respond with any issues of particular cultural significance the group would like to formally express in relation to the subject properties. We also request notes regarding any preferred outcomes that the group would like Panuku to consider in our formal reporting to council. Possible outcomes could include commemoration or physical acknowledgment in the form of plaques or other mutually agreed means of recognition.

27. Panuku received notifications of cultural significance from the following iwi entity:

· Ngaati Whanaunga advised that 275 St Johns Road is located in Taamaki, a place of cultural significance to Ngaati Whanaunga. The property could provide an opportunity for papakaainga housing. Panuku replied to Ngaati Whanaunga confirming its interests had been noted on the property file and that the information and would be considered by council’s governing body when the property is recommended for disposal.

· Ngaati Whanaunga also advised that 303 Te Irirangi Drive is located in a place of cultural significance. Ngaati Whanaunga later advised that its cultural and environment interests can be addressed by providing meaningful feedback to AT and Auckland Council for the A2B Rapid Transport project.

28. Following the Finance and Performance Committee’s consideration of the sites recommended for disposal, Panuku will again contact Ngaati Whanaunga regarding the matters of cultural significance raised.

29. Mana whenua groups are also invited to express potential commercial interest in the subject sites. In the event the sites are approved for sale, all groups will be alerted of the decision, and all groups are alerted once a property comes on the market.

30. Panuku received notifications of commercial interest from the following iwi entities:

· Ngāti Maru and Ngaati Whanaunga registered commercial interests in 275 St Johns Road.

· Ngaati Whanaunga registered a commercial interest in 303 Te Irirangi Drive. This interest was later withdrawn following confirmation of the A2B Rapid Transport project requirements.

31. If the properties in this report are approved for disposal, Panuku will follow up with those entities regarding potential commercial opportunities.

32. Additional property specific information is included in the mana whenua engagement section of attachments A to C to this report.

Ngā ritenga ā-pūtea

Financial implications

33. Capital receipts from the sale of properties not required by Auckland Council contribute to Auckland Plan outcomes and the 10-year Budget by providing the Council with an efficient use of capital and prioritisation of funds to achieve its activities and projects. In the 2018/2019 financial year, the 10-year Budget has forecast the disposal of non-strategic assets to the value of $24 million.

34. In accordance with the Local Government Act 2002, the annual statement of intent states the activities and intentions of Panuku, the objectives that those activities will contribute to and performance measures and targets as the basis of organisational accountability. For the 2018/2019 financial year Panuku is required to identify properties from within council’s portfolio that may be suitable for potential sale to a combined value of $30 million and to sell $24 million of property by 30 June 2019.

35. The total value of the properties presented in this report is $3.49 million.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. The properties in this report are not required for a council service use. The following are potential risks of retaining the properties:

· Auckland Council not realising the approximate $3.49 million value from the sale of the subject properties; and

· a lost opportunity to deliver additional residential dwellings at a time of a major housing shortage in Auckland.

Ngā koringa ā-muri

Next steps

37. Should the Finance and Performance Committee approve the proposed disposals, Panuku will undertake the following:

· a plan change seeking to change the Auckland Unitary Plan (AUP) zoning of the subject parcels of 131 Clark Road proposed for disposal from Open Space - Conservation to Residential - Mixed Housing Urban. The plan change will enable development of the planned neighbourhood centre and is consistent with the Scott Point Precinct Plan 3;

· package 275 St Johns Road with the previously approved adjacent site at 10 Felton Matthew Avenue, St Johns to form a larger block of land with a view to creating a significant opportunity to achieve greater residential development outcomes; and

· a plan change seeking to change the AUP Zoning of the 681m² portion of 303 Te Irirangi Drive from Open Space - Informal Recreation Zone to Residential – Terrace Housing and Apartment Buildings in line with the adjoining property at 128 Ormiston Road, Flat Bush.

38. There is interest from an iwi group in acquiring 275 St Johns Road; and potential interests from adjoining land owners in acquiring part of 303 Te Irirangi Drive and part of 131 Clark Road. These will all be explored further should the Finance and Performance Committee approve the proposed disposals.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	131 Clark Road, Hobsonville (Part) property information	45
b ⇩	275 St Johns Road, St Johns property information	51
c ⇩	303 Te Irirangi Drive, Clover Park (Part) property information	55

Ngā kaihaina

Signatories

Author

Anthony Lewis - Senior Advisor, Portfolio Review, Panuku Development Auckland

Authorisers

Letitia Edwards - Team Leader Portfolio Review, Panuku Development Auckland

Marian Webb - Manager Portfolio Strategy, Panuku Development Auckland

Matthew Walker - Group Chief Financial Officer

Finance and Performance Committee

18 June 2019

Proposed land disposal of part of 2-4 and 6 Henderson Valley Road, Henderson

File No.: CP2019/09261

Te take mō te pūrongo

Purpose of the report

1. To recommend to the Finance and Performance Committee the disposal of:

· 458m² of a concrete outdoor space known as the Waitakere Plaza located at 2-4 and 6 Henderson Valley Road, Henderson; and

· the airspace above approximately 2067m² of the planned Western Line station platform located at 6 Henderson Valley Road.

Whakarāpopototanga matua

Executive summary

2. A significant portion of the land at 2-4 and 6 Henderson Valley Road has been approved for sale by the Council’s Finance and Performance Committee as part of the Council’s Corporate Property Portfolio Strategy and the Unlock Henderson programme (resolution numbers FIN/2018/73 and FIN/2017/60). Panuku is currently in negotiation with an interested party on the disposal of the 2-4 and 6 Henderson Valley Road. The proposed agreement seeks to achieve the joint aspirations and strategic outcomes of the Corporate Property Portfolio Strategy and the Unlock Henderson programme.

3. Through these negotiations an opportunity to develop the Waitakere Plaza has been identified. These discussions also highlighted the opportunity to sell the airspace above the planned Western Line Henderson station platform for future development as part of the wider development proposal for the sites. However, the Waitakere Plaza and the airspace above the station were not included in the original area approved for disposal as it was intended that the plaza would be retained as a public space and the above station development for the future station platform was not contemplated.

4. The proposed disposal of the Waitakere Plaza would enable a more efficient housing development for the overall site than the current land configuration allows. To compensate for the loss of public space, an alternate green amenity comprising approximately 480m² will be provided on another part of the site as part of the Opanuku Link project which is co-funded by the Henderson Massey Local Board.

5. The proposed disposal of the airspace above the proposed Western Line Henderson station platform will enable further residential development and provides the opportunity to create a transit-oriented development.

6. The proposed disposal has been endorsed by the Henderson-Massey Local Board and feedback received from key stakeholders has been supportive of the proposal and the outcomes it seeks to achieve.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) approve, subject to the satisfactory conclusion of any required statutory processes the disposal of:

i) approximately 458m² of land known as the Waitakere Plaza located at 2-4 and 6 Henderson Valley Road, Henderson (part Lot 2 Deposited Plan 370255);

ii) the airspace above approximately 2067m² of the Henderson station platform airspace located at 6 Henderson Valley Road, Henderson (part Lot 2 Deposited Plan 370255);

b) agree that final terms and conditions be approved under the appropriate delegations.

Horopaki

Context

7. The properties located at 2-4 and 6 Henderson Valley Road were acquired by the Waitakere City Council for the development of Civic Offices and residential accommodation. In May 2017, the Finance and Performance Committee approved the sale of 2-4 Henderson Valley Road as part of the Panuku led Unlock Henderson programme. Panuku was given the mandate to revitalise the Henderson Town Centre area through its Unlock Henderson programme. The project commits to increasing the quantity, quality and variety of housing, and to improve transport and greenspaces connections in Henderson. The programme has a strong focus on actively celebrating and implementing the Henderson community’s vision of turning it into an eco-urban centre.

8. Subsequently, in May 2018 the Finance and Performance Committee approved the Corporate Property Portfolio Strategy. The Corporate Property Portfolio Strategy will develop a more efficient and operationally effective corporate property network for Auckland Council. It will undertake a self-funding programme of works which utilises the capital receipts from the divestment of seven properties around the region that are surplus to the requirements of the corporate property office network. The proceeds of sale from these surplus corporate property offices will be ring-fenced to undertake a programme of works that includes three new hubs, 25 spokes, four new local board spaces, seven new customer service spaces and refreshed leisure centres, library back office spaces and customer service centres.

9. Approximately 7,200m² of the corporate accommodation property at 6 Henderson Valley Road, Henderson is one of the seven properties that was surplus to council requirements and approved for disposal as part of the Corporate Property Portfolio Strategy. It was agreed that Council will retain ownership of the balance of the site, including the Civic building and the Japanese gardens. It will also retain land within the site to accommodate the additional platforms for Henderson station expansion as well as any land required for internal roading and open space purposes.

10. Panuku is negotiating with a potential partner to redevelop the portions of 2-4 and 6 Henderson Valley Road that were approved for disposal. The proposed redevelopment involves a mixed-use transit-oriented development, providing high quality, medium density residential dwellings for Henderson. Given the strategic location of 2-4 and 6 Henderson Valley Road and its proximity to the Henderson transport options, the site is considered to be an ideal site for a transit-oriented development. However, the current land configuration and areas approved for disposal limits the development outcomes which can be achieved. By including the proposed disposal of the Waitakere plaza and the airspace above the planned station platform, the sites can be redeveloped more efficiently as a transport-orientated development with the provision of increased residential dwellings. This is illustrated in Attachment 1.

Tātaritanga me ngā tohutohu

Analysis and advice

Waitakere Plaza

11. Arising from the discussions between Panuku and a potential development partner, the opportunity to include approximately 458m² of the Waitakere Plaza into the adjoining development site was identified. The Waitakere Plaza is a concrete, outdoor public space that is located at 2-6 Henderson Valley Road. This proposal would allow for a better designed development scheme and a higher housing yield. Should the proposed 458m² of the Waitakere Plaza not be included with the land that is currently approved for sale, council will be left with a portion of land that will have limited value, use and development potential.

12. To compensate for the loss of the Waitakere Plaza, Panuku will provide approximately 480m² of new greenway to the northern portion of 2-4 Henderson Valley Road as part of the Opanuku Link which the Henderson-Massey Local Board is co-funding. This will offset the loss of public space resulting from the proposed disposal of the plaza and create a more pleasant open space that provides an improved connection from the Opanuku Reserve to the Japanese garden.

13. As part of the wider development plan for 2-4 and 6 Henderson Valley Road, a portion of the Waitakere Plaza is planned to be retained and utilised as on-street car parking to support the on-going use of the Civic building.

Airspace above planned Henderson train platforms

14. Part of 6 Henderson Valley Road, Henderson has been retained to accommodate the third and fourth train platforms required for the future upgraded Western Line. The site is zoned Metropolitan Zone in the Auckland Unitary Plan, which allows for intensive development of up to 72.5m high. Panuku is currently negotiating the sale of 2-6 Henderson Valley Road with a potential partner who has expressed an interest in purchasing the airspace above the new platform with a view to developing apartments above the future station platform at a future date.

15. The implementation of a transport-orientated development on the subject land would optimise the land usage and assist in significantly transforming the area surrounding the station into a high-profile hub. It would provide an example of a transit-oriented development which could be replicated on a larger scale in other town centre areas.

16. It is reasonable to consider a development proposal for the airspace above the railway corridor on the basis that the extension and the safety of the railway corridor are not compromised.

17. City Rail Link Limited (CRLL) is responsible for the future upgraded Western Line railway corridor, including acquisition of land required for railway purposes and for construction. Any proposed airspace development above the subject land may interfere with the railway construction corridor by CRLL. Therefore, any developer partner must work closely with CRLL during the planning and construction stage to ensure that construction of both the railway and the airspace development align. Panuku has advised CRLL of the proposed disposal of the airspace for development and CRLL has indicated that it is willing to consider the proposal.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Auckland Transport (AT) owns and operates passenger trains within the rail corridor. There is the risk that any incident caused by any unauthorised activity above the railway platforms may result in interruption of the train service operations. AT has been briefed on the proposed sale of the airspace to enable a transit-orientated development. AT has indicated its willingness to work with the relevant parties in progressing this.

19. Council’s Corporate Property team currently manages the Waitakere Plaza and the carpark site that services the administration building. The Corporate Property team is supportive of the proposed disposal the Waitakere Plaza and the airspace above future platforms as it will achieve the joint aspirations and strategic outcomes of both the Corporate Property Portfolio Strategy and the Unlock Henderson programme.

20. Parks and Recreation Policy and Community Facilities’ teams are supportive of the planned greenway in the Opanuku link and the upgrade of the Japanese bell house as an amenity enhancement and gesture for the sister city. Community Facilities has confirmed that it will manage and maintain this future greenway asset and the Japanese bell house.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The Henderson-Massey Local Board formally endorsed the proposed disposal of Waitakere Plaza and the above station airspace in at the local board meeting held on 19 March 2019.

Ngā whakaaro ake o ngā kaikaunihera ā-rohe

Ward councillor views

22. The Waitakere ward councillors receive monthly briefings on all project briefings relating to the Unlock Henderson programme. As part of these briefings the ward councillors have been advised on a range of matters relating to 2-6 Henderson Valley Road, including this proposal.

Tauākī whakaaweawe Māori

Māori impact statement

23. 11 mana whenua iwi authorities were contacted regarding the potential sale of 6 Henderson Valley Road, Henderson on 4 December 2017 as part of the Corporate Property Portfolio Strategy. The following site specific feedback was received:

a) Te Runanga o Ngāti Whatua

No feedback received for this site.

b) Ngāti Whatua o Kaipara

No feedback received for this site.

c) Ngāti Whatua Ōrākei

Ngāti Whatua Ōrākei has expressed potential commercial interest in this property. Should the property be approved for sale, Panuku will contact Ngāti Whatua Ōrākei regarding any potential development opportunities.

d) Te Kawerau ā Maki

Te Kawerau ā Maki expressed significant cultural and commercial interests in the site and provided feedback that it opposed the original proposal for disposal as the Civic building houses carved sacred pou and cultural designs. This feedback was acknowledged by the Corporate Property team, which changed its original strategy and the planned subdivision layout to enable the retention of the Civic building located onsite.

Te Kawerau ā Maki have subsequently been advised of the proposed disposal of the Waitakere Plaza and airspace above the proposed platform and have not raised any issues with this proposal.

Panuku staff continue to meet with Te Kawerau ā Maki on a regular basis and address how its cultural values can be acknowledged through the Unlock Henderson programme. Te Kawerau ā Maki have helped identify a programme level artist who provides advice on public realm projects. The subdivision concept has been generated from a reference to Te Kawerau ā Maki cultural narrative which relates to the nearby Opanuku Stream. The project strengthens the relationship of the council Civic chambers and the Opanuku stream by “drawing in the green of the stream to meet the building”, which was a key outcome sought by the Te Kawerau ā Maki artist Saul Roberts. 2.

e) Ngāi Tai ki Tāmaki

No feedback received for this site.

f) Te Ākitai - Waiohua

No feedback received for this site.

g) Ngāti Te Ata - Waiohua

Ngāti Te Ata has expressed a potential commercial interest and a desire to develop the property noting its close proximity to the train station and city centre. Should the property be approved for sale, Panuku will contact Ngāti Te Ata – Waiohua regarding any potential development opportunities.

h) Ngāti Paoa

No feedback received for this site.

i) Ngāti Maru

No feedback received for this site.

j) Ngāti Tamatera

No feedback received for this site.

k) Waikato-Tainui

No feedback received for this site.

24. Ongoing mana whenua engagement has also taken place as part of the Henderson High Level Project Plan regarding both the disposal strategy and the subdivision design for the precinct. This engagement has influenced the design and subdivision concept, the stormwater design, the approach to stormwater management and the cultural narrative integration through the planned subdivision, public realm projects, greenway outcomes and spatial connectivity to the Opanuku Stream.

Ngā ritenga ā-pūtea

Financial implications

25. The proposed disposal of the Waitakere Plaza and the airspace above the planned Henderson platform will positively contribute to the wider sale of 2-4 and 6 Henderson Valley Road to a potential development partner. The Waitakere Plaza has an indicative valuation of $250,000. The airspace above the proposed platform has an indicative valuation of $500,000. This is based on the sale of air rights elsewhere generally being approximately 30% of the land value. Should the Finance and Performance Committee approve this recommended divestment, the final sale price will be subject to negotiation with the interested party. Final terms and conditions of sale would be approved under appropriate delegations.

26. As part of the Corporate Property Portfolio Strategy, the Finance and Performance Committee approved the ring-fencing of the capital receipts from the divestment of surplus corporate properties to be reinvested into a programme of works to create a fit-for-purpose and future-proofed corporate property network for Auckland Council (resolution number FIN/2018/73). As this property is part of the corporate property network, the proceeds of sale will be refenced for reinvestment in accordance with the Corporate Property Portfolio Strategy.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. No risks have been identified with respect to the proposed disposal of approximately 458m² of the Waitakere Plaza.

28. The potential development of the airspace above approximately 2067m² of the platform may not eventuate due the costs and complexity of the development given the health and safety measures required to protect the Western Line railway corridor.

29. Panuku will ensure that any development partner works closely with CRLL during the planning and construction stage to ensure that construction of the railway and the proposed airspace development are aligned and meet all required health and safety measures. While CRLL, KiwiRail and AT have signalled willingness to consider development of the airspace, all risks would sit with the development partner to negotiate support for any future proposal.

Ngā koringa ā-muri

Next steps

30. Should the Waitakere Plaza and airspace above the proposed platform be approved for sale, Panuku will include these parcels in the on-going negotiations which are taking place with the interested party on the disposal of the 2-4 and 6 Henderson Valley Road. The final terms and conditions of the sale for 2-4 and 6 Henderson Valley Road, Henderson will be approved by the Panuku board in accordance with appropriate delegations following completion of the wider negotiations.

31. Should the Waitakere Plaza and airspace above the platform not be approved for sale, the negotiations with the interested party will continue for the balance of the site already approved for sale.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Images of 2-6 Henderson Valley Road, Henderson	67

Ngā kaihaina

Signatories

Authors

Letitia Edwards – Team Leader Portfolio, Panuku Development Auckland

Richard Davison – Senior Project Planning Leader, Panuku Development Auckland

Authorisers

Rod Aitken – Head of Corporate Property, Corporate Property and Finance

Marian Webb - Manager Portfolio Strategy and Business Development, Panuku Development Auckland

Matthew Walker - Group Chief Financial Officer

Finance and Performance Committee

18 June 2019

Update on the independent assessment of expenditure incurred by Auckland Council to deliver Māori outcomes

File No.: CP2019/09834

Te take mō te pūrongo

Purpose of the report

1. To provide an update on two earlier reports on the council’s response to the PricewaterhouseCoopers (PwC) Assessment of expenditure incurred by Auckland Council on projects to deliver Māori outcomes – 13 November 2017 (the assessment). This assessment was commissioned by the Independent Māori Statutory Board (IMSB).

Whakarāpopototanga matua

Executive summary

2. The PwC assessment of expenditure (Attachment A) included two main topic areas; those being the:

· allocation of budgets and improving reporting (findings 7, 10, 11, 12)

· transition of Te Toa Takitini (findings 3, 4, 13)

3. The council group has made good progress against the findings in the report. It has clear priority outcomes for Te Toa Takitini initiatives that were developed for the 10-year Budget 2018-2028 (the budget). Since the approval of the budget, which included an allocation of $150 million towards the achievement of Māori outcomes, it has also developed new funding allocation processes and reporting processes to focus on achieving those priority outcomes.

4. The $150 million (over 10 years) is held in a centralised fund, and projects/programmes from across the council group can apply for resources. Any underspend from this budget is automatically carried forward to future years, i.e. there is no loss of funding to other council outcomes.

5. A cross-council Māori Outcomes Steering Group (MOSG) was established early in 2018 to:

· progress the assessment’s findings and provide advice to Te Toa Takitini Executive Leadership Group

· develop the necessary processes for the allocation of budget to projects that would achieve on the priority outcomes

· improve performance reporting.

6. MOSG is made up of representatives from across the council group and IMSB staff. It meets regularly to ensure collaboration and joined-up programmes of work.

7. MOSG has nearly completed the development of the processes needed to improve budget allocation and accuracy of outcome reporting. Roles and responsibilities of key staff are also currently being reviewed as the focus shifts towards improving the pipeline of projects and supporting cross-council collaboration.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) note the progress of council’s response to the assessment

b) note that a final report will be provided to the Finance and Performance Committee, or its equivalent, in December 2019.

Horopaki

Context

8. On 12 December 2017, the Independent Māori Statutory Board presented PwC’s independent assessment of expenditure incurred by Auckland Council to the Finance and Performance Committee meeting.

9. The assessment had 13 findings contained in the table below.

Framework Element		Finding	Priority Rating
Expenditure assessment
Expenditure assessment	1	Underspending of Māori related outcomes in FY 2015/2016 and FY 2016/2017	Significant
Expenditure assessment	2	Inaccuracies in reporting for FY 2016/2017	High
Portfolio management, project initiation and project management
Purpose and scope	3	The function, role and governance of Te Toa Takitini needs to be clarified.	High
Purpose and scope	4	More focus on project/activity outcomes is needed, rather than spend.	Significant
Strategic Alignment	5	The strategic vision and priorities for Māori need to be better aligned through plans, activities and reports.	High
Strategic Alignment	6	Further guidance should be developed to provide clarity on the four whai strategy and Māori Responsiveness Framework outcomes	Significant
Governance and oversight	7	Consistent reporting and better transparency of key initiatives and projects in the Statements of Intent is needed.	High
Roles and responsibilities	8	Watercare’s Māori Responsiveness Plan needs to be finalised.	Moderate
Roles and responsibilities	9	A performance management framework for Māori outcomes is required.	High
Processes and reporting	10	Potential of smaller-funded and business-as-usual projects to achieve Māori outcomes should be considered.
	11	Improvements to project reporting processes and report quality are required.	High
	12	Guidelines for budget allocations should be developed.	Moderate
People and capability	13	Project management capability, and processes require improvement.	Moderate

10. A council response to the assessment was provided at the Finance and Performance Committee on 20 March 2018. This response included a specific reply to finding 1. Findings 2-13 were grouped into three topics, as outlined below:

11. A progress update on the ‘Strategic alignment’ topic (findings 5, 6, 8, 9) was provided to the Finance and Performance Committee on 17 October 2018.

12. This progress report provides an update to the topics ‘Allocating budgets and improving reporting’ (findings 7, 10, 11, 12) and the ‘Transition of Te Toa Takitini’ (findings 3, 4, 13).

13. In council’s initial response, it was estimated that it would take eighteen months to achieve the necessary changes to processes, reporting systems and the development of new performance measures across the council group. Council is on track to achieve that time frame.

Tātaritanga me ngā tohutohu

Analysis and advice

Allocating budgets and improving reporting

14. Council’s response to the assessment outlined that findings 7, 10, 11 and 12 were focused on improving criteria and processes for the allocation of budgets. They were also focused on improving reporting against budgets and outcomes. The following paragraphs detail steps council has taken to address these findings.

15. At the time of finalising the 10-year Budget 2018-2028, council completed a clear set of priority outcomes that form the basis of criteria for allocation of funding towards the Māori outcomes. During that budget process, $150 million was allocated for Māori outcomes.

16. The priority outcome areas are:

· Māori business tourism and employment (economic development)

· Marae development

· Reo Māori

· Kaitiakitanga outcomes (specifically Water)

· Māori identity and culture

· Realising Rangatahi potential

· Papakaianga and Māori housing

· An empowered organisation

· Effective Māori participation.

17. The $150 million towards Māori outcomes is held in a centralised fund, and projects/programmes from across the council group can apply for resources from it. Any underspend from this budget is automatically carried forward to future years, i.e. there is no loss of funding to other council outcomes.

18. Te Toa Takitini Executive Leadership Group (made up of chief executives of the Auckland Council group and the IMSB secretariat) has provided additional focus by agreeing that the council group will prioritise efforts in the first three years of the budget, on the following four of those priorities:

· Māori business, tourism and employment

· Marae development

· Reo Māori

· Kaitiakitanga outcomes (specifically water).

19. The assessment criteria and process for projects seeking funding through the Māori outcomes budget are being finalised by MOSG. The assessment criteria and application process are being ‘live tested’ on incoming funding applications to check that they give rise to the agreed priority outcomes, and that initiatives are working collaboratively across the council group. The criteria process will be finalised by the end of June 2019.

20. Te Waka Anga Mua ki Uta and MOSG have also improved and streamlined the reporting system for Māori outcomes. The quarterly performance reporting template (which draws on information provided from quarterly performance reports from council-controlled organisations) has been updated to include a focus on reporting against the budget’s strategic outcomes and priorities, rather than only focusing on spend. This was a key finding of the PwC assessment.

21. Te Waka Anga Mua ki Uta is also preparing a report detailing Māori outcomes activity for year one of the budget. This report will provide an outcomes-based picture of council’s delivery and will focus on reporting against the four priorities identified above. It is expected that this report will be tabled at the joint meeting of the Governing Body and the Independent Māori Statutory Board in September 2019.

Transition of Te Toa Takitini

22. Te Toa Takitini is a collaboration of the council group and the IMSB and emerged early in the life of the newly amalgamated council. It has focussed on ensuring good outcomes for and with Māori that are within the responsibility of Auckland Council. The collaboration effort included oversight from senior executives of the council group and the IMSB secretariat (the Executive Leadership Group) who currently meet quarterly, and a small support team within Te Waka Anga Mua ki Uta (Te Toa Takitini team).

23. Council’s response to the PwC assessment were that findings 3, 4, and 13 were particularly focused around transitioning Te Toa Takitini, including updating its:

· terms of reference

· function and purpose

· roles and responsibilities

· scope

· governance structure

· engagement protocols.

24. The paragraphs below provide an update on how the assessment findings are being addressed.

25. Following the adoption of the 10-year Budget with its Māori outcomes and priorities, Te Toa Takitini framework has transitioned from a ‘four whai’ structure to using the nine priority outcomes as the central organising feature. Instead of the work being solely led out of Te Waka Anga Mua ki Tai, it is now also significantly progressed through the work of MOSG.

26. In addition to refining the criteria for funding and the application process, MOSG are also working on building an ‘investment approach’ to funding applications with appropriate levels of investment allocated over 10 years for each priority outcome area.

27. To further help with project management and governance, the roles and responsibilities of the small Te Toa Takitini team is also under consideration by Te Waka Anga Mua ki Uta / Māori Strategy and Relations department.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Given the cross-council nature of this work, it has wide-ranging impacts for council group. One of the roles of the MOSG is to oversee and coordinate the council group’s response to the PwC assessment and any reporting updates. As such, this update summarises the work going on at a council-group level.

29. Individual council-controlled organisations and divisions of council also have their own separate programmes of work in their core areas of responsibility that advance the priority outcome areas for Māori. Regular updates on these can be found in council-controlled organisation quarterly reports and council quarterly performance reporting.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. As this report responds to matters which are directed at management activity, the views of local boards have not been sought.

31. Externally focused work that advances Māori outcomes and that impacts or involves local boards or impacts their local areas will be subject to separate engagement.

Tauākī whakaaweawe Māori

Māori impact statement

32. This report relates to matters that will impact on Māori. It provides an update on the PwC assessment which was intended to help improve council group’s systems and processes for identifying, managing, delivering, monitoring and reporting transformational projects for Māori in Tāmaki Makaurau.

Ngā ritenga ā-pūtea

Financial implications

33. No additional resource has been utilised to implement the assessment findings. Instead, staff have taken up findings from the assessment whilst utilising, or seeking to modify, existing resources and practices. This enables maximum expenditure to be directed towards activity that directly benefits Māori.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. Four risks were identified in the initial response report which are still of note. Updated mitigations are provided below:

Risk	Mitigation
1. Loss of buy-in from key people across the council group through complex collaboration processes	Te Toa Takitini Executive Leadership Group oversight and support of key messages outlining the proposed response and actions will be communicated to the appropriate council group staff. These key messages will be agreed through the Executive Leadership Group. Māori Outcomes Steering Group - improving cross-council collaboration, coordination and buy-in.
2. Loss of alignment and visibility of existing and future budget allocations for Māori outcomes during the 10-year Budget 2018-2028 process	Funding applications and reporting templates refined to focus on delivery of outcomes and priorities identified through the 10-year Budget 2018-2028. Māori Outcomes Steering Group has nearly completed the funding application process and terms of reference to give clarity to allocation of funding against agreed outcomes. These are being tested to ensure any learnings captured at this early stage are fed through into criteria and process refinements.
3. Duplication of target outcomes across council group of same/similar initiatives. Identification of these is not always undertaken prior to project commencement	Māori Outcomes Steering Group established - improving cross-council collaboration, coordination. Māori Outcomes Steering Group Terms of Reference to give clarity to level of decision-making around investment decisions. Improvements to project initiation and project assessment are in active development - to retain focus on outcomes.
4. The rigour of the (council-only) ‘Investment Group’ process is causing decline in projects entering Te Toa Takitini programme	This risk has already declined, and there is now a significant increase in the number and quality of projects coming through for funding. Better communication of Māori Outcomes budget purpose and process needs to be developed. This work will commence within the period June-December 2019.

Ngā koringa ā-muri

Next steps

35. Te Toa Takitini Executive Leadership Group will work through the Māori Outcomes Steering Group to continue developing the progress outlined in this report and will provide the final report on council’s response to the PwC assessment in December 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Theresa Roigard - Head of Māori Strategy, Policy and Effectiveness

Authorisers

Carol McKenzie-Rex – General Manager Maori Responsiveness and Relationships

Phil Wilson - Governance Director

Matthew Walker - Group Chief Financial Officer

No.	Title	Page
a ⇩	Finance and Performance Committee Work Programme 2019/2010	79
b ⇨	Memo from Stephen Town, Chief Executive regarding the Venue Development Strategy, Western Springs Speedway and Colin Dale Park (Under Separate Cover)
c ⇨	Memo from Jacques Victor, General Manager, Auckland Plan, Strategy and Research – Local Government (Community Well-being) Amendment Act 2018 (Under Separate Cover)
d ⇨	Memo from Rod Aitken, Head of Corporate Property – North/West hub EOI (Under Separate Cover)
e ⇨	Annual Budget 2019/2010 (Local Board feedback and Advocacy) Workshop (Under Separate Cover)
f ⇨	Annual Budget 2019/2020 (Joint workshop with Tūpuna Maunga Authority) (Under Separate Cover)

Finance and Performance Committee

18 June 2019

Komiti ā Pūtea, ā Mahi Hoki
Finance and Performance Committee
FORWARD WORK PROGRAMME TO 30 JUNE 2019

The purpose of the Committee is to control and review expenditure across the Group to improve value for money; to monitor the overall financial management and performance of Auckland Council parent and Auckland Council Group; to make financial decisions required outside the annual budgeting processes and to perform the responsibilities of another committee, where it is necessary.

Detailed decisions are reported at the end of this document

Priorities for 2018/19 will be on initiatives which:

1. Planning and Funding

2. Reporting and Performance

3. Value for money

4. Operational

The work of the committee will:

1. approve the Annual Plan 2019/2020 including financial policy, the consultation document and supporting information for recommendation to the Governing Body

2. monitor achievement of financial and other measures of performance and services levels and recommend the Annual Report to the Governing Body

3. approve acquisition and disposal of property related to the Committee’s responsibilities.

4. review and approve financial policy and non-budgeted expenditure.

Lead	Area of work	Reason for work	Finance and Performance Committee role - decision or direction	Expected timeframes
				2019
				Q3 Jan-Mar 13 Feb 19 Feb 19 Mar 20 Mar	Q4 Apr-Jun 16 Apr 21 May 18 June 19 June		Q1 Jul-Sept 23 July 20 Aug 11 Sept 17 Sept	Q2 Oct-Dec TBA
Planning and Funding
GM Financial Strategy & Planning	Annual Budget (includes a decision on carry forwards for 2018/2019)	Statutory process	Decision to agree to the Consultation items (including Possible LTP amendment on transfer of legal ownership of properties within the council group) Adopt Consultation Document to consult with Public Consultation runs Hear feedback and deliberate budget scenarios Decisions made for Annual Budget Adopt final Annual Budget	13 Feb		Apr May June		Nov
GM Financial Strategy & Planning	Budget Update (as required). This includes significant unbudgeted one-off expenditure.	Financial management	Decision to agree recommended budget changes outside of AP/LTP budgeting cycle				As required
GM Financial Strategy & Planning	Development contributions policy	Statutory requirement to have a DC policy · Review and update for adjustments to DC policy · Review for amendments to LGA regarding community wellbeing	The GB has Adopted the Development Contribution policy (13 December 2018)
GM Financial Strategy & Planning	Rating Policy and process	Rating	Workshop on approach to rating religious properties Refer to this matter considered as part of the Annual Budget 2019/2020	13 Feb		May
GM Financial Strategy & Planning	Infrastructure funding and financing work with Treasury	Financial Management	Discuss ongoing work with central government on Crown Infrastructure Partners and Special Purpose Vehicles for major infrastructure projects – timing for committee as required
GM Financial Strategy & Planning and Treasurer and GM Financial Transactions	Treasury and debt management		Briefing on council debt	19 Mar		Apr 19 June		Nov/Dec
GM Corporate Finance and Property	Weathertightness issues and provision	To provide an update on changes implemented to reduce the future risk of weathertightness claims as well as a summary of how the liability is calculated for accounting purposes	Review information Workshop held 6 March 2019 Completed
Auckland Investment Office	Colin Dale Park	Report on progress of the investigation and negotiations for Speedway (run by Springs Promotions Ltd) to move from Western Springs to Colin Dale Park.	Decisions relating to Colin Dale Park Note – Venue Development Strategy is being considered at the Planning Committee. Refer also to aspects of this matter being considered as part of the Annual Budget 2019/2020				TBA
Chief Financial Officer	Eden Park	Report on progress regarding the loan guarantee and grant funding	Review information and make decisions on the loan guarantee Progress update in July 2019	13 Feb 19 Mar			July
Chief Financial Officer	City Rail Link Limited	Update on financial matters relating to City Rail Link Limited	Review information and make decisions, as required Note – this item will be reported to the Governing Body	Feb		Apr
Te Waka Anga Mua ki Uta	Māori Transformational Activity and Expenditure Report Te Tiriti O Waitangi Audit Response Work Programme	To monitor progress on expenditure and delivery of Maori transformational activity (includes Te Toa Takitini) and on projects to deliver Māori outcomes. This reporting will be carried out bi-annually To monitor progress in responding to 3 yearly Te Tiriti O Waitangi audit	Receive generally no decisions	20 Mar		18 June		Nov/Dec

Lead	Area of work	Reason for work	Finance and Performance Committee role - decision or direction	Expected timeframes
				2019
				Q3 Jan-Mar 13 Feb 19 Feb 19 Mar 20 Mar	Q4 Apr-Jun 16 Apr 21 May 18 June 19 June	Q1 Jul-Sept 23 July 20 Aug 11 Sept 17 Sept	Q2 Oct-Dec TBA
Reporting and Performance
GM Corporate Finance and Property	Annual Report	· Statutory requirement · NZX Announcement and release · Draft annual report and Summary on Performance - Sept · Interim audit report – Feb	Receive Annual report Recommend to Governing Body for adoption Note: · NZX announcements are presented to the Audit and Risk Committee · There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to recommend to the Mayor and CE to release the preliminary results to the NZ Stock Exchange so that Council can meet NZX reporting deadlines. · Formal adoption of annual report is by the Governing Body			Sept
GM Corporate Finance and Property	Half-yearly report	· NZX listing requirement	Receive Half-yearly report Approve for release Note: · NZX announcements are presented to the Audit and Risk Committee · There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to recommend to the Mayor and CE to release the preliminary results to the NZ Stock Exchange so that Council can meet NZX reporting deadlines. · Document will be sent to committee members once it has been reported to the NZX on 28 February 2019	Feb 20 Mar
CCO/External Partnerships	CCO Statements of Intent and POAL Statement of Corporate Intent	· Shareholder feedback on draft SOIs –Aug · Letters of Expectation for 2019/2020 SOIs – Nov · Shareholder comments on draft 2019/2020 SOIs – Apr · POAL draft Statement of Corporate Intent - Aug	Agree 2019/2010 Letters of Expectation Approve 2019/2020 CCO Statements of Intent and PAL Statement of Corporate Intent		Apr	Aug June/July Aug
Manager Corporate & Local Board Performance	Performance Reporting quarterly - parent	To monitor council parent financial and non-financial performance results	Receive generally no decisions	20 Mar	19 Jun	17 Sept	Nov/Dec
GM Financial Strategy & Planning	Performance Reporting quarterly – CCOs	To monitor CCO financial and non-financial performance results	Receive validate/challenge	20 Mar	19 Jun	17 Sept	Nov/Dec
GM Financial Strategy & Planning	Performance Reporting quarterly - group	To monitor Auckland Council group financial performance	Receive generally no decisions	20 Mar	19 Jun	17 Sept	Nov/Dec
Value for Money
GM Financial Strategy & Planning	Consideration and adoption of Group policy relating to Business Cases		Decision on whether to adopt a new policy			July
Operational
Panuku Development Auckland	Recommended disposals or acquisitions. These reports are as required, but generally monthly.	· Panuku is required through its SOI to identify and recommend to council properties that are surplus to requirements and can be considered for disposal. These include general disposals to fund LTP projects. · Panuku recommends properties for acquisition and disposal to the committee for approval where they are located within a priority development location.	Decision to proceed with recommended disposals or acquisitions.		18 Jun	July Aug Sept
GM Corporate Finance and Property	Property portfolio	To provide an update on progress of the Corporate Property Portfolio roll out and where required seek approval for any property transactions	Regular reporting	19 Mar	18 Jun
Engineering & Technical Services / Treasury & Financial Transactions / Procurement	Consideration and adoption of Group policies for Performance Bonds	Mayoral Office request	Decide whether to amend current policy		June
CCO/External Partnerships	Funding and Levies (including Auckland Regional Amenities, MOTAT and Auckland War Memorial Museum)	Statutory process · RFA respond to draft levy for MOTAT and AWMM (on behalf of council) · December F&P - approve council submission to draft ARAFB Funding Plan · March F&P – approve annual funding levies for ARAFB, MOTAT, AWMM · March F&P – approve ARAFB draft · May and June 2019 - nine amenities present to F&P committee	Decision to approve submission on draft Funding Plan Decision to approve levies	19 Mar	May/ 18 June
Parks, Sports and Recreation	Loan restructuring (committee dates as required)	Responding to proposals and recommendations	Decision to approve proposed restructuring
GM Financial Strategy & Planning	Local Government finance and funding		Approve submission to the Productivity Commission	19 Feb		Aug

Detailed decisions - Komiti ā Pūtea, ā Mahi Hoki
Finance and Performance Committee
FORWARD WORK PROGRAMME TO 30 JUNE 2019

Lead	Area of work	Finance and Performance Committee role - decision or direction	Detailed decisions
Planning and Funding
GM Financial Strategy & Planning	Annual Budget	Decision to agree to the Consultation items Adopt Consultation Document to consult with Public Consultation runs Hear feedback and deliberate budget scenarios Decisions made for Annual Budget Adopt final Annual Budget	For information on the previous long-term/annual plan processes, please refer to the table at the end of this document.
GM Financial Strategy & Planning	Budget Update (as required). This includes significant unbudgeted one-off expenditure.	Decision to agree recommended budget changes outside of AP/LTP budgeting cycle	For information on previous decisions, please refer to the table at the end of this document.
GM Financial Strategy & Planning	Development contributions policy	Note that the Governing Body has agreed to consult on the proposed DC policy (18 October 2018). The GB has consulted on draft Development Contribution policy (19 October 2018 – 15 November 2018). The GB will adopt the Development Contribution policy (13 December 2018)	Reporting dates: 31/5/18 – Contributions Policy FIN/2018/90 Adopted by the Governing Body: 31/5/18 GB/2018/91 10/9/18 – Workshop on Development Contributions
GM Financial Strategy & Planning	Rating Policy and process	Workshop on approach to rating religious properties (Potentially move into Annual Plan process)	23/10/18 – Workshop on the rating of religious use premises Minutes 20/11/18 – Rating of religious use properties FIN/2018/177 13/2/19 – Amendments to the Revenue and Financing Policy and Rates Remission and Postponement Policy FIN/2019/4 Adopted by Governing Body GB/2019/6
GM Financial Strategy & Planning	Carry forwards for 2017/2018	Approving budget carry forwards for 2017/2018	17/10/18 – 2017/2018 Budget Carry Forwards
GM Financial Strategy & Planning	Infrastructure funding and financing work with Treasury	Discuss ongoing work with central government on Crown Infrastructure Partners and Special Purpose Vehicles for major infrastructure projects – timing for committee as required	11/4/17 - Responsible investment policy and Diversified Financial Asset Portfolio review Resolutions - FIN/2017/44, FIN/2017/45 and FIN/2017/46 20/06/17 - Review of the Diversified Financial Assets Portfolio FIN/2017/88 19/9/17 – Approval of Group Policies FIN/2017/121 11/12/17 – Approval of Treasury Management Policy FIN/2017/161 27/2/18 – Council’s debt funding strategy FIN/2018/10
GM Financial Strategy & Planning and Treasurer and GM Financial Transactions	Treasury and debt management	Briefing on council debt	21/11/18 – Workshop on Debt Management Strategy
Auckland Investment Office	Dividend reinvestment plan	Decision to agree required to approve Dividend Reinvestment Plan
GM Corporate Finance and Property	Weathertightness issues and provision	Review information	7/319 – Confidential workshop held
Executive Director, Auckland Investment Office	Colin Dale Park	Endorse the Heads of Agreement and Approve to development costs.	20/11/18 – Update on Speedway Relocation FIN/2018/184 and FIN/2018/185
Chief Financial Officer	Eden Park	Report on progress regarding the loan guarantee	13/2/19 – Confidential workshop held 19/3/19 – Eden Park Trust loan guarantee FIN/2019/26 and 27
Chief Financial Officer	City Rail Link Limited	Update on financial matters relating to City Rail Link Limited	19/2/19 – Confidential briefing held
Te Waka Anga Mua ki Uta	Māori Transformational Activity and Expenditure Report Te Tiriti O Waitangi Audit Response Work Programme	Receive generally no decisions	23/5/17 - 23/5/17 – Third Quarter of 2016/17 FIN/2017/63 13/12/17 - Te Toa Takitini - Quarter One Māori Responsiveness portfolio report FIN/2016/159 15/08/17 – 2016/2017 Year-End Report FIN/2017/112 12/12/17 – Quarter One Report for 2017/2018 financial year FIN/2017/202 20/03/18 – Quarter Two Report for 2017/2018 financial year FIN/20178/14 12/12/17 Report FIN/2017/291 12/3/18 Response Report FIN/2018/45 24/7/18 Te Tiriti o Waitangi Report 2018 FIN/2018/115 17/10/18 Update on the independent assessment of expenditure incurred by Auckland Council to deliver Māori outcomes 17/10/18 Auckland Council group – programmes and projects that have delivered Māori outcomes in 2017/2018 17/10/18 2018 Treaty Audit Response Programme 20/3/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 December 2018 FIN/2019/29

Lead	Area of work	Finance and Performance Committee role - decision or direction	Detailed decisions
Reporting and Performance
GM Corporate Finance and Property	Annual Report	Receive Annual report Recommend to Governing Body for adoption Note: · NZX announcements are presented to the Audit and Risk Committee · There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to recommend to the Mayor and CE to release the preliminary results to the NZ Stock Exchange so that Council can meet NZX reporting deadlines. · Formal adoption of annual report is by the Governing Body	13/12/2016 - Delegation for approval of releasing interim and full year group results to New Zealand Stock Exchange FIN/2016/168 18/9/18 – Approval of and recommendation for adoption of the 2017/2018 Annual Report for Auckland Council and Group (confidential)
GM Corporate Finance and Property	Half-yearly report	Receive Half-yearly report Approve for release Note: · NZX announcements are presented to the Audit and Risk Committee · There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to recommend to the Mayor and CE to release the preliminary results to the NZ Stock Exchange so that Council can meet NZX reporting deadlines.	20/3/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 December 2018 FIN/2019/29
CCO/External Partnerships	Statements of Intent	Agree 2019/2010 Letters of Expectation	15/8/17 – Approval of 2017/2020 Statements of Intent FIN/2017/111 19/9/17 – Approval of Watercare Services Limited Statement of Intent 2017-20 FIN/2017/122 12/12/17 - Letters of Expectation for Council-controlled Organisations, 2017-2018 FIN/2016/170 20/3/18 – Letters of Expectation for 2018-2021 17/4/18 – proposed shareholder comments on Draft Council-controlled organisation statements of intent FIN/2018/64 21/8/18 – Council-controlled Organisations – Approval of 2018-2021 Statements of Intent FIN/2018/118 21/8/18 – Ports of Auckland Limited – proposed shareholder feedback on the draft Statement of Corporate Intent FIN/2018/119 23/10/18 – Shareholder approval of Ports of Auckland Limited’s final statement of Corporate Intent 2018-2021 FIN/2018/156 23/10/18 – Workshop on Council Controlled Organisations letters of expectation, statements of intent and quarterly reporting. 22/11/18 - 22/11/18 – Proposed priorities for the 2019 letters of expectation to substantive council-controlled organisations FIN/2018/173 19/2/19 – Terms of Reference for Statement of Intent Review FIN/2019/9 19/2/19 – Letters of expectation – Auckland Transport; Auckland Tourism, Events and Economic Development Limited; Panuku Developments Limited; Regional Facilities Auckland; Watercare Services Limited FIN/2019/11 16/4/19 – Proposed Shareholder Comments on Draft Council-Controlled Organisation 2019-2022 Statements of Intent FIN/2019/37 – FIN/2019/44
Manager Corporate & Local Board Performance	Performance Reporting quarterly - parent	Receive generally no decisions	13/12/16 - Auckland Council organisation report for the period 1 July 2016 to 30 September 2016 FIN/2016/160 21/2/17 - Auckland Council organisation performance report for the period 1 July 2016 to 31 December 2016 FIN/2017/9 26/5/17 - Auckland Council organisation performance report for the period 1 July 2016 to 31 March 2017 FIN/2017/68 21/09/17 - Organisation Performance 1 July 2016 – 30 June 2017 FIN/2017/133 24/11/17 - 1 July 2017 – 30 September 2017 FIN/2017/177 12/03/18 - 1 July 2017 – 31 December 2017 FIN/2018/34 6/6/18 – Auckland Council parent performance report for the period 1 January 2018 to 31 March 2018 FIN/2018/98 17/10/18 – Auckland Council parent performance report for the period 1 July 2017 to 30 June 2018 14/11/18 – Auckland Council Group, the Council entity and CCO quarterly performance reports to 30 September 2018 FIN/2018/169 20/3/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 December 2018 FIN/2019/29
GM Financial Strategy & Planning	Performance Reporting quarterly – CCOs	Receive validate/challenge	13/12/16 - Council-controlled organisations first quarter report for 30 September 2016 FIN/2016/158 11/4/17 – CCOs second quarter report for 31 December 2017 26/5/17 – Council-controlled organisations third quarter report for 31 March 2017 FIN/2017/69 21/09/17 - Fourth quarter report for 30 June 2017 (public excluded) FIN/2017/130 24/11/17 - First quarter report for 30 September 2017 FIN/2017/178 12/03/18 – Second quarter report ending 31 December 2017 FIN/2018/18 31/5/18 – Approval of council-controlled organisations accountability policy FIN/2018/91 6/6/18 – Council-controlled organisation third quarter report ending 31 March 2018 FIN/2018/96 and FIN/2018/97 17/10/18 – Council-controlled organisation fourth quarter report ending 30 June 2018 23/10/18 – Workshop on Council Controlled Organisations letters of expectation, statements of intent and quarterly reporting. 4/11/18 – Auckland Council Group, the Council entity and CCO quarterly performance reports to 30 September 2018 FIN/2018/169 20/3/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 December 2018 FIN/2019/29
GM Financial Strategy & Planning	Performance Reporting quarterly - group	Receive generally no decisions	13/12/16 - Auckland Council Group first quarter financial results to 30 September 2016 FIN/2016/161 21/3/17 - Auckland Council Group quarterly financial report and financial results to 31 December 2016 FIN/2017/28 26/5/17 - Auckland Council Group quarterly financial report and financial results to 31 March 2017 FIN/2017/70 21/09/17 – Report for adoption of the 2016/2017 Annual Report FIN/2017/132 24/11/17 - Quarterly financial report and financial results to 30 September 2017 FIN/2017/176 12/03/2018 - Six monthly financial results to 31 December 2017 FIN/2018/32 6/6/18 – Auckland Council Group quarterly financial report and financial reports to 31 March 2018 FIN/2018/95 17/10/18 – Auckland Council and group financial performance for the year ended 30 June 2018 20/3/19 – Auckland Council Group and Auckland Council quarterly performance reports to 31 December 2018 FIN/2019/29
Value for Money
GM Financial Strategy & Planning	Consideration and adoption of Group policy relating to Business Cases	Decision on whether to adopt a new policy	19/9/17 – Approval of Group Policies FIN/2017/121
Operational
Panuku Development Auckland	Recommended disposals or acquisitions. These reports are as required, but generally monthly.	Decision to proceed with recommended disposals or acquisitions.	Note: A full list of properties to be disposed or acquired is included at the end of this document.
GM Corporate Finance and Property	Property portfolio	Regular reporting	29/3/18 – Workshop on corporate property strategy 17/4/18 – Corporate Accommodation Disposal Recommendation, Corporate Property Portfolio Strategy FIN/2018/58 15/5/18 – Corporate Accommodation Disposal Recommendation, Corporate Property Portfolio Strategy FIN/2018/73 20/11/18 – Disposal of Corporate Accommodation, Corporate Property Portfolio Strategy FIN/2018/188 7/3/19 – Corporate Property Portfolio Strategy Quarterly Update
Engineering & Technical Services / Treasury & Financial Transactions / Procurement	Consideration and adoption of Group policies for Performance Bonds	Decide whether to amend current policy	12/3/18 – Green Bond Framework Establishment and Potential Green Bond Issuance FIN/2018/31\ 19/3/19 – Auckland Council Green Bond Activities and Green Bond Pledge FIN/2019/17
CCO/External Partnerships	Auckland Regional Amenities Levy MOTAT and Auckland War Memorial Museum Levy	Decision to approve submission on draft Funding Plan Decision to approve levies	21/2/17 – Presentations from amenities - New Zealand Opera, Auckland Theatre Company, Coastguard Northern Region, Watersafe Auckland and Surf Life Saving Northern Region FIN/2017/4 21/2/17 - Auckland Regional Amenities draft funding plan 2017-2018, proposed Auckland Council submission FIN/2017/5 21/3/17 – Presentations from amenities – Stardome Observatory and Planetarium; New Zealand Maritime Museum; Auckland Philharmonia Orchestra; Auckland Rescue Helicopter Trust; and Auckland Arts Festival FIN/2017/18 21/3/17 - Approval of Auckland Regional Amenities Funding Act levy 2017/2018 FIN/2071/19 27/2/18 - Presentations from amenities – Auckland Festival Trust; Surf Life Saving Northern Region; Auckland Theatre Company; and Stardome Observatory and Coastguard Northern Region FIN/2018/5 27/2/18 - Auckland Regional Amenities Draft Funding Plan 2018/2019 - proposed Auckland Council submission FIN/2018/6 20/3/18 - Integration of NZ Maritime Museum to Regional Facilities Auckland FIN/2018/37 20/3/18 - Presentations from amenities – NZ Opera: Auckland Philharmonia Orchestra; Auckland Rescue Helicopter; and Drowning Prevention Auckland/Watersafe Auckland Inc FIN/2018/38 17/4/18 – approval of Auckland Regional Amenities Funding Act levy FIN/2018/63 21/3/17 – AWMM – approval of 2017/2018 levy FIN/2017/20 21/3/17 – MOTAT – approval of 2017/2018 levy FIN/2017/21 23/5/18 – AWMM letter – approval of 2017/2018 levy 17/4/18 – MOTAT – approval of 2018/2019 levy FIN/2018/61 17/4/18 - AWMM – approval of 2018/2019 FIN/2018/62 11/12/18 - Auckland Regional Amenities Funding Board: Delegate approval of Auckland Council's submission to the 2019/2020 Levy FIN/2018/179 19/2/19 – Submission on ARAFA funding proposal FIN/2019/11 19/3/19 – Approval of Auckland Regional Amenities Funding Act levy 2019-2020 FIN/2019/18 19/3/19 – Approval of the Museum of Transport and Technology levy 2019/2020 FIN/2019/19 19/3/19 – Approval of Auckland War Memorial Museum levy, 2019-2020 FIN/2019/20
Parks, Sports and Recreation	Loan restructuring (committee dates as required)	Decision to approve proposed restructuring
GM Financial Strategy & Planning	Local Government finance and funding	Approve submission to the Productivity Commission	19/2/19 – Submission to Productivity Commission on Local Government Funding and Financing FIN/2019/10

Previous annual/long-term plan processes

Meeting Date	Subject
13/12/16	Annual Budget 2017/18 – Mayoral Proposal on items for Public Consultation FIN/2016/173
1/6/17	Annual Budget 2017/2018 - Overview to decision-making FIN/2017/73 Annual Budget 2017/2018 - Local Board budget update FIN/2017/74 Annual Budget 2017/2018 – Local Board Feedback FIN/2017/75 Final Annual Budget 2017/2018 – Mayoral Proposal resolutions - FIN/2017/76, FIN/2017/81, FIN/2017/83, and FIN/2017/85
31/5/18	*10-year Budget* 31/5/18 – 10-year Budget – 2018-2018 Mayor’s final proposal FIN/208/77-84 31/5/18 – Proposal for One Local Initiatives FIN/2018/85 Rodney Local Board Targeted Rate: Rodney Local Board Decision FIN/2018/87 31/5/18 – Fees, charges and other rating matters FIN/2018/89 31/5/18 – Adoption of the Rates Remission and Postponement Policy FIN/2018/92 31/5/18 – Contributions Policy FIN/2018/90 Adopted by the Governing Body: 31/5/18 GB/2018/91 Regional Fuel Tax GB/2018/90
13/2/19	Annual Budget 2019/2010 13/2/19 – Transfer of legal ownership of properties within the council group FIN/2019/2 Adopted by Governing Body GB/2019/1 13/2/19 – Adoption of Consultation Material: Annual Budget 2019/2020 FIN/2019/3 Adopted by Governing Body GB/2019/2-5 13/2/19 – Amendments to the Revenue and Financing Policy and Rates Remission and Postponement Policy FIN/2019/4 Adopted by Governing Body GB/2019/6 13/2/19 – Annual Budget 2019/2020 and Water Strategy Discussion Document – Engagement Approach FIN/2019/5 Adopted by Governing Body GB/2019/6 22/5/19 – Overview of decision making for the Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 FIN/2019/51 22/5/19 - Annual Budget 2019/2020 - local board feedback and advocacy FIN/2019/52 22/5/19 - Annual Budget 2019/2020 - Mayor's final proposal FIN/2019/53 22/5/19 – Land transfers within the council group FIN/2019/54 22/5/19 – Rates and fee issues for Annual Budget 2019/2020 FIN/2019/55 22/5/19 - Adoption of the recommendations of the 22 May 2019 Finance and Performance Committee's Annual Budget 2019/2020 and the proposed amendment to the 10-year Budget 2018-2028 GB/2019/40

Panuku disposals/service property optimisation/land exchanges and acquisitions resolutions:

Meeting Date		Property Address	Resolution
13/12/16		Report Units 1-28/150 Mt Wellington Highway, Mt Wellington; and 1/16 Sarona Avenue, Glen Eden	FIN/2016/157
21/2/17		Report 523a Ellerslie-Panmure Highway, Mt Wellington; and 525-529 Ellerslie-Panmure Highway, Mt Wellington	FIN/2017/3
21/2/17		Report Land up to 9ha to NZTA for the Northern Corridor Improvements Project	FIN/2017/7
21/2/17		Report Statutory land exchange process – Rosedale Park	FIN/2017/8
21/3/17		Report Part of 770R Great South Road, Manukau	FIN/2017/25
11/4/17		Report 19 Anzac Road, Browns Bay (deferred); 6 Butler Avenue, Papatoetoe; part of 129R Bairds Road, Otara; 315A Glengarry Road, Glen Eden; Section 1 East Coast Road, Redvale; 78a Great South Road, Papakura; Section 1 493 State Highway 16, Kumeu; Allotment 137 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 138 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 139 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 140 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 141 Ahuroa Parish, Woodcocks Road, Woodcocks; and Allotment 147 Ahuroa Parish, Woodcocks Road, Woodcocks	Resolutions - FIN/2017/49, FIN/2017/50
23/5/17		Report 3 Memorial Drive, New Lynn	FIN/2017/57
26/7/17		Report 55a Alnwick Street, Warkworth; 45 Oraha Road, Huapai; 32 Harbourview Road, Te Atatu’ 145a West Tamaki Road, Glen Innes; 343 Swanson Road, Ranui; 24 Waipuna Road, Mt Wellington; 26 Waipuna Road, Mt Wellington; 27b Waipuna Road, Mt Wellington; 1/77 Waipuna Road, Mt Wellington; 93 Waipuna Road, Mt Wellington; 134a Waipuna Road, Mt Wellington; and 3/136b Waipuna Road, Mt Wellington	FIN/2017/97
17/4/18		Report – Unlock Panmure - 59 Mountain Road, Mount Wellington; 59a Mountain Road, Mount Wellington; 3 Mountwell Crescent, Mount Wellington; 7 Mountwell Crescent, Mount Wellington; 3 Kings Road, Panmure; 15 Forge Way, Mount Wellington; 7 and 9 Jellicoe Road, Mount Wellington; 30-34 Potaka Lane, Panmure; 486-492 Ellerslie-Panmure Highway, Mt Wellington; 516 Ellerslie-Panmure Highway, Mount Wellington; Former 528 Ellerslie-Panmure Highway, Mount Wellington; 530 Ellerslie-Panmure Highway, Mount Wellington; 532-534 Ellerslie-Panmure Highway, Mount Wellington; 535 Ellerslie-Panmure Highway, Mount Wellington; 536 Ellerslie-Panmure Highway, Mount Wellington; 7-11 Queens Road, Panmure; 39-41 Queens Road, Panmure; 11-13 Lagoon Drive, Panmure; 16 Lagoon Drive, Panmure; 20 Lagoon Drive, Panmure; 22 Lagoon Drive, Panmure; 26 Lagoon Drive, Panmure; 28 Lagoon Drive, Panmure; 30 Lagoon Drive, Panmure; 32-34 Lagoon Drive, Panmure; 1-19/10 Basin View Lane, Panmure; 23 Domain Road, Panmure; and 28-30 Pilkington Road, Mount Wellington.	FIN/2018/59
15/8/17		Report 187 Flat Bush School Road, Flat Bush;	FIN/2017/108
		Report Unlock Old Papatoetoe - 17 St George Street, Papatoetoe; part 27 St George Street, Papatoetoe; 104 St George Street, Papatoetoe; and 109 St George Street, Papatoetoe	FIN/2017/109
		Report 31-35 Mill Road, Helensville	FIN/2017/110
24/10/17		Report 19 Anzac Avenue, Browns Bay; 10 Felton Matthew Avenue, St Johns; and part Bombay Road, Bombay	Resolutions FIN/2017/144, FIN/2017/145
21/11/17		Report Unlock Avondale Unlock Avondale – 93-99 Rosebank Road, Avondale	FIN/2017/168
12/12/17		Report 80 Vincent Street, Howick (motion lost); 41 Cheshire Street, Parnell; 108 Hepburn Street, Freemans Bay; 9 Matama Street, Glen Eden; and 58/7 Rowlands Road, Mt Wellington	FIN/2017/204
12/12/17		Report Land exchange at Hillary Crescent, Belmont and Northboro Reserve – Recommendation from the Environment and Community Committee	FIN/2017/207
27/2/18		Report 61-117 Clark Road, Hobsonville; and Report 37 New Windsor Road, Avondale (SPO)	FIN/2018/8 FIN/2018/11
20/3/18		Report 3.8ha of reserve land in Upper Harbour Local Board for New Zealand Transport Agency Northern Corridor Improvements	FIN/2018/18
17/4/18		Report – 156 Blockhouse Bay, Avondale; 2a Stokes Road, Mt Eden; 570 Great South Road, Papatoetoe; 139 Kolmar Road, Papatoetoe; and 66R Hallberry Road, Mangere East	FIN/2018/60
	24/7/18	Report – 132 Green Lane East, Greenlane; 28 Lockwood Road, Papakura; Adjacent to 1/18 Edwin Freeman Place Ranui; and Adjacent 18 Parrs Cross Road, Henderson.	FIN/2018/113
	18/9/18	Report – 30R Birmingham Road, Otara; and 8 Hiwi Crescent, Stanmore Bay	FIN/2018/136
	20/11/18	Report – 34 Moore Street, Howick	FIN/2018/187
	11/12/18	Report – 26-32 O’Shannessey Street, Papakura; 36 Coles Crescent, Papakura; 22 and 28A Waipuna Road, Mt Wellington; and 5Z Butler Avenue, Papatoetoe	FIN/2018/178

Budget Update:

Date	Property address(es)	Resolution
13/12/16	Report Additional OPEX budget of up to $104,000 to conduct a by-election for a Howick Local Board Member; and release of $2.7m from existing budget for Putney Way streetscape upgrade, ahead of the Transform Manukau business case	FIN/2016/164
21/3/17	Report Additional CAPEX budget of $960,000 to complete Freyberg Place upgrade; new OPEX budget of $80,000 for Karangahape Road destination marketing; contribution of $300 to the city feature lighting project (led by Heart of the City) – both funded from the City Centre Targeted Rate reserve.	FIN/2017/29
20/6/17	Report Conversion of $3.1m CAPEX budget for multi-purpose community facility in Takanini	FIN/2017/90
26/7/17	Report Purchase of additional trains (rescinded 24/10/17 FIN/2017/189)	FIN/2017/98
19/9/2017	Report Release and allocate Takapuna off-street car park reserve fund $4,269611 to the Gasometer public car park project; release $6.1m form existing Transform Manukau $2.6 CAPEX and $2m OPEX and Transform Onehunga $1.5 OPEX.	FIN/2017/123
24/10/17	Report Approve procurement of 15 3-car electric multiple units of $133m; release of Franklin Parking Reserve Fund ($128,214) for upgrade of carpark at Kitchener Road, Waiuku; OPEX of $828,000 for two by-elections; OPEX budget of $115,400 for by-election for Waitemata Local Board.	FIN/2017/141
12/12/17	Report Update on the purchase of additional trains for Metro Rail	FIN/2017/205
27/2/18	Report Up to $3.2m CAPEX for fit-out for ATEED office and up to $0.8m OPEX for make good of current head office; $3.85m CAPEX for Rawene remedial works; updated city centre targeted rate-funded work programme; and property acquisitions at 155-167 Fanshawe Street and 100 Halsey Street, Auckland	Resolutions - FIN/2018/17, FIN/2018/18
17/4/18	Report Up to $740,000 of additional expenditure ($655,000 OPEX and $85,000 CAPEX) to manage kauri dieback; two additional FTE employees and out-sourced contractors to manage the closures and noting additional expenditure to be prioritised for kauri dieback work such as track improvements, upgrades, landowner support, hygiene station upgrades and washdown facilities.	FIN/2018/65
11/12/18	Confidential Budget Update report

Chairperson	Cr Ross Clow
Deputy Chairperson	Cr Desley Simpson, JP
Members	Cr Josephine Bartley	Cr Penny Hulse
	Cr Dr Cathy Casey	Cr Mike Lee
	Deputy Mayor Cr Bill Cashmore	Cr Daniel Newman, JP
	Cr Fa’anana Efeso Collins	Cr Greg Sayers
	Cr Linda Cooper, JP	Cr Sharon Stewart, QSM
	Cr Chris Darby	IMSB Chair David Taipari
	Cr Alf Filipaina	Cr Sir John Walker, KNZM, CBE
	Cr Hon Christine Fletcher, QSO	Cr Wayne Walker
	Mayor Hon Phil Goff, CNZM, JP	Cr John Watson
	Cr Richard Hills	Cr Paul Young
	IMSB Member Terrence Hohneck

Date	Subject
16/5//2019	Memo from Stephen Town, Chief Executive regarding the Venue Development Strategy, Western Springs Speedway and Colin Dale Park – Attachment B
20/5/2019	Memo from Jacques Victor, General Manager, Auckland Plan, Strategy and Research – Local Government (Community Well-being) Amendment Act 2018 – Attachment C
26/5/2019	Email from Sarah Holdem, Principal Advisor - CCO Governance and External partnerships – Evaluation for Watercare Board – no attachment
6/6/2019	Memo from Rod Aitken, Head of Corporate Property – North/West hub EOI – Attachment D

Date	Workshop/Briefing
8/5/2019	Annual Budget 2019/2010 (Local Board feedback and Advocacy) Workshop – Attachment E
13/5/2019	Annual Budget 2019/2020 (Joint workshop with Tūpuna Maunga Authority) – Attachment F
13/5/2019	Annual Budget 2019/2020 (Budget Discussions – Part 1) - Confidential Workshop - no attachment
15/5/2019	Annual Budget 2019/2020 (Budget Discussions – Part 2) - Confidential Workshop - no attachment
21/5/2019	Annual Budget 2019/2010 (Mayoral Proposal) – Confidential Workshop – no attachment