Komiti ā Pūtea, ā Mahi
Hoki /
OPEN MINUTES
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Minutes of an extraordinary meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 19 June 2019 at 9.35am.
Chairperson |
Cr Ross Clow |
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Deputy Chairperson |
Cr Desley Simpson, JP |
Until 3.41pm, Item 7 |
Members |
Cr Dr Cathy Casey |
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Deputy Mayor Cr Bill Cashmore |
Until 12.25pm, Item 7 |
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Cr Fa’anana Efeso Collins |
From 9.41am, Item 7 |
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Cr Linda Cooper, JP |
Until 4.09pm, Item 7 |
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Cr Chris Darby |
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Cr Alf Filipaina |
Until 4.09pm, Item 7 |
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Cr Hon Christine Fletcher, QSO |
From 10.57am, Item 7 Until 2.08pm, Item 7 |
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Mayor Hon Phil Goff, CNZM, JP |
Until 3.14pm, Item 7 |
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Cr Richard Hills |
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Cr Daniel Newman, JP |
From 10.26am, Item 7 Until 1.05pm, Item 7 |
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Cr Greg Sayers |
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Cr Sharon Stewart, QSM |
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Cr Sir John Walker, KNZM, CBE |
Until 1.05pm, Item 7 |
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Cr Wayne Walker |
From 9.48am, Item 7 |
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Cr Paul Young |
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ABSENT
Members |
Cr Josephine Bartley |
Bereavement leave |
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Cr Penny Hulse |
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IMSB Member Terrence Hohneck |
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Cr Mike Lee |
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IMSB Chair David Taipari |
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Cr John Watson |
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Finance and Performance Committee 19 June 2019 |
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Resolution number FIN/2019/70 MOVED by Chairperson R Clow, seconded by Cr A Filipaina: That the Finance and Performance Committee: a) accept the apologies from Cr C Fletcher, Cr P Hulse and Cr J Watson for absence, on council business; Cr J Bartley for bereavement leave; and Cr B Cashmore and Cr E Collins for early departure, on council business. |
Note: An apology was subsequently received from IMSB Chair David Taipari for absence. Cr C Fletcher subsequently entered the meeting at 10.57am. |
There were no declarations of interest.
There were no petitions.
There was no public input.
There was no local board input.
There was no extraordinary business.
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Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 |
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Group Overview · Ross Tucker, General Manager, Financial Strategy and Planning · Robert Irvine, Head of Group Financial Planning · John Bishop, Treasurer & General Manager Financial Transactions · Francis Caetano, Financial Controller
A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
Cr E Collins joined the meeting at 9.41am. Cr W Walker joined the meeting at 9.48am.
Group Māori Outcomes/Marae Development · Phil Wilson, Governance Director · Carol McKenzie-Rex, Acting General Manager Maori Outcomes & Relationships,Te Waka Anga Mua ki Uta · Lou-Ann Ballantyne, Te Tiriti & Maori Responsiveness Hub Lead · Rod Sheridan General Manager, Community Facilities
Cr D Newman joined the meeting at 10.26am.
City Centre Programme and the 36th America’s Cup · Barry Potter, Director Infrastructure and Environmental Services
Mayor P Goff left the meeting at 10.51am. Cr C Fletcher joined the meeting at 10.57am. |
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Auckland Council Performance · Kevin Ramsay, General Manager Corporate Finance and Property · David Gurney, Manager Corporate and Local Board Performance
A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
Cr L Cooper left the meeting at 11.05am.
Community Investment · Rod Sheridan, General Manager, Community Facilities · Lisa Tocker, General Manager Service Planning & Integration
Cr L Cooper returned to the meeting at 11.09am
Regulatory · Craig Hobbs, Director Regulatory Services · Carey Tasker, Principal Commercial Advisor
Cr C Darby left the meeting at 11.11am. Cr C Fletcher left the meeting at 11.23am. Cr S Stewart left the meeting at 11.32am.
Savings Update · Rob Irvine, Head of Group Financial Planning · Debbie Acott, Head of Financial Transformation · Kirk Archibald, Energy Efficiency and Sustainability Manager
Cr S Stewart returned to the meting at 11.34am Cr C Darby returned to the meeting at 11.38am.
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The meeting adjourned at 11.40am and reconvened at 11.50am. Cr C Darby was not present.
Mayor P Goff returned to the meeting
at 11.50am. |
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Auckland Transport Wayne Donnelly, Deputy Chairperson, Auckland Transport Board; Shane Ellison, Chief Executive; Mark Laing, Executive General Manager – Finance; and Mark Lambert, Executive General Manager Integrated Networks – Auckland Transport addressed the committee. A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
Also present were Alan Wallace – Portfolio Delivery Director (Asset Maintenance and Renewals) and Andrew Allen, Executive General Manager Service Delivery.
Cr C Darby returned to the meeting at 11.57am. Cr C Fletcher returned to the meeting at 12.13pm. Deputy Mayor BC Cashmore retired from the meeting at 12.25pm. Cr Sir J Walker retired from the meeting at 1.05pm.
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The meeting adjourned at 1.05pm and reconvened at 1.40pm Cr L Cooper, Cr C Fletcher, Cr D Newman and Cr G Sayers were not present.
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Panuku Development Auckland Adrienne Young Cooper, Chairperson - Panuku Development Auckland Board; Roger MacDonald, Chief Executive and Carl Gosbee, Director, Corporate Services – Panuku Development Auckland addressed the committee. A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
Cr G Sayers returned to the meeting at 1.43pm. Cr C Fletcher returned to the meeting at 1.46pm. Cr C Fletcher retired from the meeting at 2.08pm.
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Auckland Tourism, Events and Economic Development Limited Mark Franklin, Chairperson – Auckland Tousirm, Events and Economic Development; Nick Hill, Chief Executive and Jacky Hollingsworth, Chief Financial Officer addressed the committee. A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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The Chairperson Cr R Clow vacated the Chair in favour of the Deputy Chairperson, Cr D Simpson and left the meeting at 2.55pm. |
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Watercare Services Limited Brendon Green, Director - Watercare Services Limited; Raveen Jaduram, Chief Executive Officer and Marlon Bridge, Chief Financial Officer – Watercare Services Limited addressed the committee. A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
Cr L Cooper returned to the meeting at 3.00pm.
Cr D Simpson vacated the chair. Cr R Clow returned to the meeting and resumed the chair at 3.04pm.
Mayor P Goff retired from the meeting at 3.14pm.
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At 3.30pm, it was: Extension of Meeting Time |
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Resolution number FIN/2019/71 MOVED by Chairperson R Clow, seconded by Cr C Casey: That the Finance and Performance Committee: a) agree pursuant to standing order 1.1.3, that an extension of time be granted, until the business of the agenda is complete. |
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Regional Facilities Auckland Geoff Clews, Board Member – Regional Faciliites Auckland; Chris Brooks, Chief Executive Officer; Jonathan Wilcken, Director – Strategy and Brian Monk, Chief Finance Officer addressed the committee. A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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The chairperson accorded precedence to Item 8 - Recommendations from Appointments, Performance Review and Value for Money Committee - Auckland Council progress on savings up to 31 March 2019, at this time. |
Recommendations from Appointments, Performance Review and Value for Money Committee - Auckland Council progress on savings up to 31 March 2019 |
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Resolution number FIN/2019/72 MOVED by Deputy Chairperson D Simpson, seconded by Chairperson R Clow: That the Finance and Performance Committee: a) receive the Auckland Council progress report on savings up to 31 March 2019 (included in Attachment A of the agenda report). |
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Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 (Continued) |
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Resolution number FIN/2019/73 MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson: That the Finance and Performance Committee: a) receive the Auckland Council Group quarterly performance report for the period ending 31 March 2019 which includes the Auckland Council and substantive council-controlled organisations. b) thank the representatives from Auckland Council; Auckland Transport; Panuku Development Auckland; Auckland Tourism, Events and Economic Development Limited; Watercare Services Limited and Regional Facilities Auckland for their attendance and the information provided. |
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Regional Facilities Auckland (RFA) (continued) Geoff Clews, Board Member – Regional Faciliites Auckland; Chris Brooks, Chief Executive Officer; Jonathan Wilcken, Director – Strategy and Brian Monk, Chief Finance Officer continued to address the committee
Cr D Simpson retired from the meeting 3.41pm. Cr A Filipaina retired from the meeting at 4.09pm. Cr L Cooper retired from the meeting at 4.09pm.
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At 4.09pm: |
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Pursuant to Standing Order 3.1.4 the meeting lapsed for want of a quorum and the meeting agreed to continue to hear presentations on an informal basis. Pursuant to Standing Order 3.1.4, Members in attendance were listed below: Chairperson Cr R Clow Members Cr C Casey Cr E Collins Cr C Darby Cr R Hills Cr G Sayers Cr S Stewart Cr W Walker Cr P Young
The informal presentations concluded at 4.16pm
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a 19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - Group Performance PowerPoint presentation b 19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - Auckland Council Performance Overview PowerPoint presentation c 19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - Auckland Transport PowerPoint presentation d 19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - Panuku Developments PowerPoint presentation e 19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - ATEED PowerPoint presentation f 19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - Watercare PowerPoint presentation g 19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - RFA PowerPoint presentation |
Note: Item 8 - Recommendations from Appointments, Performance Review and Value for Money Committee - Auckland Council progress on savings up to 31 March 2019 was considered prior to the continuation of Item 7 Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019
9 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
4.09pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................