Komiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

OPEN MINUTES

Minutes of an extraordinary meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 19 June 2019 at 9.35am.

present

Chairperson	Cr Ross Clow
Deputy Chairperson	Cr Desley Simpson, JP	Until 3.41pm, Item 7
Members	Cr Dr Cathy Casey
	Deputy Mayor Cr Bill Cashmore	Until 12.25pm, Item 7
	Cr Fa’anana Efeso Collins	From 9.41am, Item 7
	Cr Linda Cooper, JP	Until 4.09pm, Item 7
	Cr Chris Darby
	Cr Alf Filipaina	Until 4.09pm, Item 7
	Cr Hon Christine Fletcher, QSO	From 10.57am, Item 7 Until 2.08pm, Item 7
	Mayor Hon Phil Goff, CNZM, JP	Until 3.14pm, Item 7
	Cr Richard Hills
	Cr Daniel Newman, JP	From 10.26am, Item 7 Until 1.05pm, Item 7
	Cr Greg Sayers
	Cr Sharon Stewart, QSM
	Cr Sir John Walker, KNZM, CBE	Until 1.05pm, Item 7
	Cr Wayne Walker	From 9.48am, Item 7
	Cr Paul Young

ABSENT

Members	Cr Josephine Bartley	Bereavement leave
	Cr Penny Hulse
	IMSB Member Terrence Hohneck
	Cr Mike Lee
	IMSB Chair David Taipari
	Cr John Watson

Finance and Performance Committee 19 June 2019

1          Apologies

Resolution number FIN/2019/70

MOVED by Chairperson R Clow, seconded by Cr A Filipaina:

That the Finance and Performance Committee:

a) accept the apologies from Cr C Fletcher, Cr P Hulse and Cr J Watson for absence, on council business; Cr J Bartley for bereavement leave; and Cr B Cashmore and Cr E Collins for early departure, on council business.

CARRIED

Note:   An apology was subsequently received from IMSB Chair David Taipari for absence.

Cr C Fletcher subsequently entered the meeting at 10.57am.

2          Declaration of Interest

There were no declarations of interest.

3          Petitions

There were no petitions.

4          Public Input

There was no public input.

5          Local Board Input

There was no local board input.

6          Extraordinary Business

There was no extraordinary business.

7	Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019
	Group Overview · Ross Tucker, General Manager, Financial Strategy and Planning · Robert Irvine, Head of Group Financial Planning · John Bishop, Treasurer & General Manager Financial Transactions · Francis Caetano, Financial Controller A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Cr E Collins joined the meeting at 9.41am. Cr W Walker joined the meeting at 9.48am. Group Māori Outcomes/Marae Development · Phil Wilson, Governance Director · Carol McKenzie-Rex, Acting General Manager Maori Outcomes & Relationships,Te Waka Anga Mua ki Uta · Lou-Ann Ballantyne, Te Tiriti & Maori Responsiveness Hub Lead · Rod Sheridan General Manager, Community Facilities Cr D Newman joined the meeting at 10.26am. City Centre Programme and the 36th America’s Cup · Barry Potter, Director Infrastructure and Environmental Services Mayor P Goff left the meeting at 10.51am. Cr C Fletcher joined the meeting at 10.57am.
	Auckland Council Performance · Kevin Ramsay, General Manager Corporate Finance and Property · David Gurney, Manager Corporate and Local Board Performance A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Cr L Cooper left the meeting at 11.05am. Community Investment · Rod Sheridan, General Manager, Community Facilities · Lisa Tocker, General Manager Service Planning & Integration Cr L Cooper returned to the meeting at 11.09am Regulatory · Craig Hobbs, Director Regulatory Services · Carey Tasker, Principal Commercial Advisor Cr C Darby left the meeting at 11.11am. Cr C Fletcher left the meeting at 11.23am. Cr S Stewart left the meeting at 11.32am. Savings Update · Rob Irvine, Head of Group Financial Planning · Debbie Acott, Head of Financial Transformation · Kirk Archibald, Energy Efficiency and Sustainability Manager Cr S Stewart returned to the meting at 11.34am Cr C Darby returned to the meeting at 11.38am.
	The meeting adjourned at 11.40am and reconvened at 11.50am. Cr C Darby was not present. Mayor P Goff returned to the meeting at 11.50am.
	Auckland Transport Wayne Donnelly, Deputy Chairperson, Auckland Transport Board; Shane Ellison, Chief Executive; Mark Laing, Executive General Manager – Finance; and Mark Lambert, Executive General Manager Integrated Networks – Auckland Transport addressed the committee.  A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Also present were Alan Wallace – Portfolio Delivery Director (Asset Maintenance and Renewals) and Andrew Allen, Executive General Manager Service Delivery. Cr C Darby returned to the meeting at 11.57am. Cr C Fletcher returned to the meeting at 12.13pm. Deputy Mayor BC Cashmore retired from the meeting at 12.25pm. Cr Sir J Walker retired from the meeting at 1.05pm.
	The meeting adjourned at 1.05pm and reconvened at 1.40pm Cr L Cooper, Cr C Fletcher, Cr D Newman and Cr G Sayers were not present.
	Panuku Development Auckland Adrienne Young Cooper, Chairperson - Panuku Development Auckland Board; Roger MacDonald, Chief Executive and Carl Gosbee, Director, Corporate Services – Panuku Development Auckland addressed the committee.  A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Cr G Sayers returned to the meeting at 1.43pm. Cr C Fletcher returned to the meeting at 1.46pm. Cr C Fletcher retired from the meeting at 2.08pm.
	Auckland Tourism, Events and Economic Development Limited Mark Franklin, Chairperson – Auckland Tousirm, Events and Economic Development; Nick Hill, Chief Executive and Jacky Hollingsworth, Chief Financial Officer addressed the committee.  A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	The Chairperson Cr R Clow vacated the Chair in favour of the Deputy Chairperson, Cr D Simpson and left the meeting at 2.55pm.
	Watercare Services Limited Brendon Green, Director - Watercare Services Limited; Raveen Jaduram, Chief Executive Officer and Marlon Bridge, Chief Financial Officer – Watercare Services Limited addressed the committee.  A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Cr L Cooper returned to the meeting at 3.00pm. Cr D Simpson vacated the chair.  Cr R Clow returned to the meeting and resumed the chair at 3.04pm. Mayor P Goff retired from the meeting at 3.14pm.
	At 3.30pm, it was: Extension of Meeting Time
	Resolution number FIN/2019/71 MOVED by Chairperson R Clow, seconded by Cr C Casey: That the Finance and Performance Committee: a) agree pursuant to standing order 1.1.3, that an extension of time be granted, until the business of the agenda is complete. CARRIED
	Regional Facilities Auckland Geoff Clews, Board Member – Regional Faciliites Auckland; Chris Brooks, Chief Executive Officer; Jonathan Wilcken, Director – Strategy and Brian Monk, Chief Finance Officer addressed the committee.  A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	The chairperson accorded precedence to Item 8 - Recommendations from Appointments, Performance Review and Value for  Money Committee - Auckland Council progress on savings up to 31 March 2019, at this time.

8	Recommendations from Appointments, Performance Review and Value for  Money Committee - Auckland Council progress on savings up to 31 March 2019
	Resolution number FIN/2019/72 MOVED by Deputy Chairperson D Simpson, seconded by Chairperson R Clow: That the Finance and Performance Committee: a)      receive the Auckland Council progress report on savings up to 31 March 2019 (included in Attachment A of the agenda report). CARRIED

7	Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 (Continued)
	Resolution number FIN/2019/73 MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson: That the Finance and Performance Committee: a)      receive the Auckland Council Group quarterly performance report for the period ending 31 March 2019 which includes the Auckland Council and substantive council-controlled organisations. b)      thank the representatives from Auckland Council; Auckland Transport; Panuku Development Auckland; Auckland Tourism, Events and Economic Development Limited; Watercare Services Limited and Regional Facilities Auckland for their attendance and the information provided. CARRIED
	Regional Facilities Auckland (RFA) (continued) Geoff Clews, Board Member – Regional Faciliites Auckland; Chris Brooks, Chief Executive Officer; Jonathan Wilcken, Director – Strategy and Brian Monk, Chief Finance Officer continued to address the committee Cr D Simpson retired from the meeting 3.41pm. Cr A Filipaina retired from the meeting at 4.09pm. Cr L Cooper retired from the meeting at 4.09pm.
	At 4.09pm:
	Pursuant to Standing Order 3.1.4 the meeting lapsed for want of a quorum and the meeting agreed to continue to hear presentations on an informal basis. Pursuant to Standing Order 3.1.4, Members in attendance were listed below: Chairperson          Cr R Clow Members               Cr C Casey Cr E Collins Cr C Darby Cr R Hills Cr G Sayers Cr S Stewart Cr W Walker Cr P Young The informal presentations concluded at 4.16pm
	Attachments a     19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - Group Performance PowerPoint presentation b     19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - Auckland Council Performance Overview PowerPoint presentation c    19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - Auckland Transport PowerPoint presentation d    19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - Panuku Developments PowerPoint presentation e     19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - ATEED PowerPoint presentation f     19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - Watercare PowerPoint presentation g    19 June 2019 - Finance and Performance Committee, Item 7 - Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019 - RFA PowerPoint presentation

Note:   Item 8 - Recommendations from Appointments, Performance Review and Value for  Money Committee - Auckland Council progress on savings up to 31 March 2019 was considered prior to the continuation of Item 7 Auckland Council Group and Auckland Council quarterly performance reports to 31 March 2019

9          Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.09pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................