Agenda of Franklin Local Board

Franklin Local Board

04 June 2019

Auckland Council’s Quarterly Performance Report: Franklin Local Board for quarter three 2018/2019

File No.: CP2019/06420

Purpose of the report

1. To provide the Franklin Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2019.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2018/2019 work programme. This is a retrospective report intended to provide a transparent overview and reflect the progress of how the Franklin Local Board work programme (WP) is tracking at the end of quarter three 2018/2019.

3. The work programme is produced annually and aligns with the Franklin Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· Pest Free Franklin programme delivered pest control hub days in Hunua, Clevedon, Waiuku and Pukekohe East and promoted the initiative at the Pukekohe (A&P) Show

· A Waiuku Trail “Sod Turning” event was held to celebrate the start of community-led delivery on 22 March

· Rosa Birch Park playground renewal (Pukekohe) was successfully completed.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (Attachment A). Most activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status this quarter.

6. The financial performance report compared to budget 2018/2019 is attached. There are some points for the local board to note.

7. Financial operating performance for the Franklin local board area is overall almost to budget for the third quarter ending March 2019. Operating expenditure is less than two per cent of budget with libraries, active recreation, parks services and facility contracts all over budget in response repairs, and Arts, Events, Leases and Halls underspent. Grants and community response funds in the locally driven initiatives operating expenditure (LDI Opex) are still to be allocated through normal funding rounds. Operating revenue is above budget arising from overall increased hire and rental receipts. Capital expenditure is ahead of budget, achieving spend against the full year budget of 81 per cent.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the performance report for the financial quarter ending 31 March 2019.

b) approve the reallocation of LDI Opex budget from the following work programme line items to the community grants line item (WP ID 337);

i. $2,000 from WP ID 95 Event Partnership Fund (Franklin Schools Triathlon)

ii. $70,000 from WP ID 2803 Community Response Fund.

Horopaki

Context

8. The Franklin Local Board has an approved 2018/2019 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Facilities: Build Maintain Renew

· Community Leases

· Infrastructure and Environmental Services

· Plans and Places

· The Southern Initiative

· Local Economic Development.

9. Work programmes are produced annually, to meet the Franklin Local Board outcomes identified in the three-year Franklin Local Board Plan. The local board plan outcomes are:

· Outcome 1: A well-cared for natural environment

· Outcome 2: A thriving local economy

· Outcome 3: An improved transport system

· Outcome 4: Growth is dealt with effectively

· Outcome 5: Communities feel ownership and connection to their area

10. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

11. The work programme activities have two statuses; RAG status which measures the performance of the activity (amber and red show issues and risks); and activity status which shows the stage the activity. These two statuses create a snapshot of the progress of the work programmes.

12. The graph below identifies work programme activity by RAG status (red, amber, green and grey). It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Franklin Local Board Work Programme by RAG status

13. The graph below shows the activity status of activities in each department’s work programme. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Franklin Local Board activity by activity status and department

Key activity updates from quarter three

14. Key activities in quarter three are as follows;

a) WP ID 96: Movies in Parks events were successful held in Beachlands and Waiuku during March

b) WP ID 100: Waiuku Trail - A “Sod Turning” event was held to celebrate the start of the community-led Waiuku Trails delivery on 22 March

c) WP ID 227: Delivery of the inaugural Clevedon Art Trail Open Studios weekend with the support of the Franklin Arts Broker

d) WP ID 979: Six rural halls were enabled to host “Neighbours Day” events in Ararimu, Beachlands, Buckland, Kawakawa Bay, Glenbrook Beach and Pukeoware

e) WP ID 983: Franklin Youth Advisory Board funded to deliver a Children’s Day event. The group worked with Pukekohe Lions Club to host the opening of the Samuel Miller Reserve barbecue facility (donated by Rotary) at the event.

f) WP ID 1966: Rosa Birch Park playground renewal (Pukekohe) was completed.

g) WP ID 3163: Pohutukawa Trail – began feasibility investigation on two trail sections and began installing way-finder markers along the route.

h) WP ID 384: Hunua Domain biodiversity improvements – fencing was completed with a community planting day scheduled for May 2019.

i) WP ID 527: Wairoa River Action Plan progressed with Friends of Te Wairoa facilitating a bait and trap day, a weeding day in March at Clevedon Scenic Reserve and planning for further planting in the winter season.

j) WP ID 1465: Litter Prevention Plan progressed. Eight “Be a Tidy Kiwi” signs on high volume rural roads were installed to discourage littering behaviour and a Waiuku Litter Blitz event was held on 19 March with 130 students from View Road and Mauku Primary schools collecting 193 kgs of litter in two hours.

k) WP 2698: Pest Free Franklin programme delivered pest control hub days in Hunua, Clevedon, Waiuku and Pukekohe East and promoting the initiative at the Pukekohe (A&P) Show

l) WP 1375: Hunua Trail – a contractor was appointed to advance the establishment of a trust, to progress delivery of the project plan and to assist with the appointment of a Hunua trail manager.

Activities with significant issues

15. Activities with significant issues are reported with red status. There are no red RAG status activities this quarter.

Activities on hold

16. The following work programme activities have been identified by operating departments as on hold:

· WP ID 1963 Clarks Beach Recreation Reserve Play space renewal on hold pending completion of a recreational facilities needs assessment proposed for 19/20.

· WP ID # 1992 Clarks Beach Skate Park renewal on hold pending completion of a recreational facilities needs assessment scheduled for 19/20.

· WP ID # 1989 Te Puru park Skate Park renewal on hold pending completion of a concept planning project proposed for 19/20.

· WP ID # 2825 Pohutukawa Road Reserve stormwater system on hold pending further information on land ownership.

Changes to the local board work programme

Cancelled activities

17. These activities are cancelled:

· WP ID 95 Franklin Schools Triathlon cancelled by the event manager for 18/19. It is recommended that allocated funding of $2,000 LDI Opex to be reallocated to WP ID 337 Community Grants.

· WP ID 2803 Community Response Fund. No allocation opportunities have been identified for the $63,000 balance within this fund. Funding of $7,000 previously granted to Pukekohe Performing Arts is no longer required by the group. It is recommended that the allocated funding of $63,000 and $7,000 LDI Opex be reallocated to WP ID 337 Community Grants.

· WP ID 101 Franklins Finest Volunteer awards. Although noted as completed in the work programme, this event did not occur in 18/19. The board directed staff via a workshop to use allocated funding to update Franklins Finest Volunteer awards roll of honour boards.

· WP ID 1984 Puni Reserve Drinking Fountain. The existing drinking fountain has been assessed and found to be in good working order. This project has been closed.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. When developing the work programmes council group impacts and views are presented to the boards.

19. Community Services support the recommendation to reallocate LDI Opex budget from cancelled Community Services projects to WP ID 337 Community Grants.

20. The proposed decision has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This report informs the Franklin Local Board of the performance for the quarter ending 31 March 2019.

22. The board has discussed the reallocation of LDI Opex budget from cancelled Community Services projects to WP ID 337 Community Grants in workshops and have indicated support for this approach.

Tauākī whakaaweawe Māori

Māori impact statement

23. The following activities delivered Maori outcomes;

a) WP ID 226: 5 of the 24 programmes delivered by the Franklin Arts Centre had Maori outcomes including the collaboration with Auckland Arts festival and Auckland Libraries for the performance of Ka Tito Au.

b) WP ID 1096: Library Staff participated in an outreach event at Nga Hau e Wha Marae.

c) WP ID 885: Discussions about a Wai o Maru Reserve plan have progressed with Ngai Tai ki Tamaki with further work scheduled to ensure the plan reflects the aspirations and cultural practices of Ngai Tai ki Tamaki.

d) WP ID 985: Local Maori Responsiveness Action Plan was updated with local board feedback and is scheduled to be reported to the board for final approval in quarter 4.

Ngā ritenga ā-pūtea

Financial implications

24. This report recommends the reallocation of $72,000 LDI Opex within the Community Services work programme, specifically;

i. $2,000 from WP ID 95 Event Partnership Fund (Franklin Schools Triathlon) to WP ID 337 Community Grants

ii. $70,000 from WP ID 2803 Community Response Fund to WP ID 337 Community Grants.

Financial Performance

25. Financial comments

· Operating expenditure overall is over budget mainly for facility response maintenance, facility wages and security while under budget in grants payments, bringing the total overspend to $142,000, less than two per cent.

· Operating revenue continues its trend and is $74,000 above budget arising from increased hire and rental receipts in the halls

· Capital Expenditure of $5.4 million is ahead of budget against the full year of 81 per cent.

· Locally Driven Initiative (LDI) Capex unallocated budget balance at 31 March for the years 2019-2021 is $2.22 million.

· The Franklin Local Board Financial Performance report is in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

27. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

28. The local board will receive the next performance update for quarter four following the end of the financial year (June 2019).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Franklin Local Board Q3 work programme update (Under Separate Cover)
b ⇩	Franklin Local Board Financial Performance report	15

Ngā kaihaina

Signatories

Author	Georgina Gilmour – Senior Local Board Advisor Franklin
Authoriser	Nina Siers - Relationship Manager

Franklin Local Board

04 June 2019

Adoption of the Franklin Local Board Agreement 2019/2020

File No.: CP2019/08446

Te take mō te pūrongo

Purpose of the report

1. To adopt a Local Board Agreement 2019/2020, a message from the chair, local board advocacy, and a local fees and charges schedule for 2019/2020.

Whakarāpopototanga matua

Executive summary

2. Each financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board area.

3. From 17 February to 17 March 2019, council consulted on the Annual Budget 2019/2020. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 8 May 2019 on regional issues, community feedback and key local board initiatives and advocacy areas.

4. Local boards are now considering local content for the Annual Budget 2019/2020 which includes a local board agreement, a message from the chair, local board advocacy, and a local fees and charges schedule for 2019/2020.

5. On 20 June 2019, the Governing Body will meet to adopt Auckland Council’s Annual Budget 2019/2020, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) adopts local content for the Annual Budget 2019/2020 (Attachment A), including:

i. a Local Board Agreement 2019/2020

ii. a message from the Chair

iii. local board advocacy.

b) adopts local fees and charges schedules for 2019/2020 (Attachment B).

c) delegates authority to the Chair to make any final minor changes to the local content for the Annual Budget 2019/2020, including the Local Board Agreement 2019/2020.

d) notes:

i. that Local Board Agreement 2019/2020 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 22 May 2019

ii. that if there are outstanding (not yet agreed) matters in the Local Board Agreement 2019/2020, the local board should include an explanation of these matters in the Chair’s message at the front of the agreement

a) that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2019/2020 on 20 June 2019.

Horopaki

Context

6. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the Annual Budget 2019/2020 (and associated local board agreements) which outlines priorities, budgets and intended levels of service for each financial year. Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board area.

7. Local board members have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on the Annual Budget 2019/2020 to the Finance and Performance Committee.

8. From 17 February to 17 March 2019, council consulted with the public on the Annual Budget 2019/2020. One locally held event was held in the Franklin Local Board area to engage with the community and seek feedback on both regional and local proposals. Feedback was received through written, event and social media channels.

9. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 16 April 2019 business meeting agenda.

10. Local boards considered this feedback, and then held discussions with the Finance and Performance Committee on 8 May 2019 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Both staff and the local board have reviewed the feedback received on Annual Budget 2019/2020 and local boards have received a report analysing the feedback. It is now recommended that local boards adopt local content for the Annual Budget 2019/2020 (Attachment A) including the Local Board Agreement 2019/2020, and a local fees and charges schedule for 2019/2020 (Attachment B).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Local boards worked with council departments to develop their local board work programmes for 2019/2020 that will be adopted at June business meetings. The local board work programmes help inform the local board agreements.

13. Local boards are requested to approve any advocacy initiatives for consideration by the Governing Body and inclusion (as an appendix) to the 2019/2020 Local Board Agreement. Local boards may also include advocacy to Council Controlled Organisation (CCOs).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. This report seeks local board adoption of its content for the Annual Budget 2019/2020 and other associated material, including the Local Board Agreement 2019/2020.

Tauākī whakaaweawe Māori

Māori impact statement

15. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

16. Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

17. Of those who submitted to the Annual Budget 2019/2020 from the Franklin Local Board area five percent identified as Māori. These submissions were provided to the local board for consideration when finalising their local board agreement.

18. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

19. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset based services (ABS) funding to projects and services for the 2019/2020 financial year.

20. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy that local boards can spend on local priorities that are important to their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

21. Funding for asset based services (ABS) is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services, including parks, pools and recreation facilities, community facilities, and libraries.

22. Local boards have the decision making and oversight responsibility in respect of local fees and charges within parameters set by the Governing Body. A local fees and charges schedule for Active Recreation, Community Venues for Hire (including Library rooms for hire) for 2019/2020 is adopted alongside the Local Board Agreement. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by local board that results in lower revenue for council, the shortfall in revenue will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. Decisions on the local content of the Annual Budget 2019/2020, including the Local Board Agreement 2019/2020 and a local fees and charges schedule for 2019/2020, are required by 7 June 2019 to ensure the Governing Body can adopt the Annual Budget 2019/2020 at its 20 June 2019 meeting.

Ngā koringa ā-muri

Next steps

24. The resolutions of this meeting will be reported to the Governing Body on 20 June 2019 when it meets to adopt the Annual Budget 2019/2020, including 21 local board agreements.

25. Minor changes may need to be made to the attachments before the Annual Budget 2019/2020 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make final changes if necessary.

26. Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2019.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Local Board Agreement 2019/2010	25
b ⇩	Franklin Local Board Fees and Charges 2019/2020	37

Ngā kaihaina

Signatories

Author	Beth Corlett – Advisor Plans and Programmes
Authoriser	Nina Siers - Relationship Manager

Franklin Local Board

04 June 2019

Franklin Local Grants, Round Two 2018/2019 grant allocations

File No.: CP2019/06919

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Franklin Local Board Local Grants Round Two 2018/2019.

Whakarāpopototanga matua

Executive summary

2. The Franklin Local Board adopted the Franklin Local Grants Programme 2018/2019 on 24 April 2018 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

3. This report presents applications received in Franklin Local Board Local Grants, Round Two 2018/2019 (refer to Attachment B), including multi-board applications (Attachment C).

4. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2018/2019 financial year. A total of $91,973.70 has been allocated for one local grant and two quick response rounds. This leaves a total of $89,026.30 to be allocated for 2018/2019.

5. Twenty-nine applications were received for Franklin Local Board Local Grants Round Two 2018/2019, requesting a total of $323,536.00, and ten multi-board applications requesting a total of $51,702.80.

6. One past applicant, Beachlands Community Trust (application number LG1903-112), is requesting a variation on their grant allocation from a requested amount of $1950 (FR/2019/133) to $4,427.50.

Ngā tūtohunga

Recommendations

That the Franklin Local Board:

a) agree to fund, part-fund or decline each application in Franklin Local Grants Round Two listed in the following table:

Application ID		Organisation	Requesting funding for	Amount requested	Eligibility
LG1903-211		South Auckland Performing Arts Competition Society (SAPACS) Incorporated	Towards venue hire costs for the "SAPACS Performing Arts Festival 2019"	$3,435.00	Eligible
LG1903-228		Action Education Incorporated	Towards costs to deliver "Spoken Word Poetry" workshops in Franklin schools.	$2,880.00	Eligible
LG1903-203		Franklin Family Support Services	Towards concept designs and building consent for the “Community Hub” building.	$34,848.00	Eligible
Application ID	Organisation		Requesting funding for	Amount requested	Eligibility
LG1903-206	Franklin Agricultural and Pastoral Society		Towards the costs of a new shed for storage and horse measuring at the Pukekohe Showgrounds.	$66,500.00	Eligible
LG1903-208	The Rising Foundation Trust		Towards the mentor and leadership programme coordinator wages delivered at Pukekohe High School.	$5,000.00	Eligible
LG1903-212	Kids Safe with Dogs Charitable Trust		Towards the "Kids Safe with Dogs" programmes to be delivered at Franklin Schools including instructor, administration and printing of activity booklets costs.	$8,575.00	Eligible
LG1903-216	Paparimu Community Centre Incorporated		Towards door replacement and outside painting of the Paparimu Community Centre.	$11,742.00	Eligible
LG1903-218	Beachlands Maraetai U3A		Towards the purchase of a laptop, software, speaker and accessories.	$1,946.00	Eligible
LG1903-220	Business and Professional Women Franklin Incorporated		Towards the purchase of a projector for monthly presentations.	$1,425.00	Eligible
LG1903-221	Joan Loader Knitting Grannies Incorporated		Towards the costs of wool to knit garments for babies and knee rugs for rest home residents.	$3,000.00	Eligible
LG1903-224	V3FM Radio Limited		Towards a Frequency Modulation (FM) transmitter and signage costs to enable a wider broadcasting area.	$4,750.00	Eligible
LG1903-225	Bloom Pukekohe		Towards pots and potting mix for horticulture programmes from June 2019 to February 2020.	$2,196.00	Eligible
LG1903-226	Life Education Trust Counties Manukau		Towards the health and well-being programme including educational resources, insurance, salaries, professional development and mobile classroom costs.	$9,483.00	Eligible
LG1903-229	Ramarama School		Towards new playground costs for the Ramarama School including installation, structure and carousel.	$43,000.00	Eligible
Application ID	Organisation		Requesting funding for	Amount requested	Eligibility
LG1903-233	Patumahoe Mauku Playcentre		Towards fence replacement at the Patumahoe Mauku Playcentre including preparation, new fence and installation.	$8,200.00	Eligible
LG1903-234	The Scout Association of New Zealand Camp Sladdin under the umbrella of The Scout Association of New Zealand		Towards new mattresses and bunks for Camp Sladdin in Clevedon.	$6,000.00	Eligible
LG1903-237	Awhitu Central Community Hall Incorporated		Towards blinds and installation costs at the Awhitu Community Hall.	$8,450.00	Eligible
LG1903-238	Youthline Auckland Charitable Trust		Towards annual operational costs including volunteer counsellors training and Helpline telecommunications.	$3,642.00	Eligible
LG1903-240	Te Whangai Trust Board		Towards "He waka eke noa" programme expenses including materials, food and mentor fees.	$20,000.00	Eligible
LG1903-213	Literacy Aotearoa Charitable Trust		Towards resource costs and application fees for driver license programmes for 80 learners.	$5,432.00	Eligible
LG1903-205	Plastic Free Pohutukawa Coast under the umbrella of Building Excellence Group		Towards "Again Again reusable cup scheme” trial period costs for six cafes including cup bonds.	$2,880.00	Eligible
LG1903-214	Royal Forest and Bird Protection Society NZ Incorporated		Towards the "South-east Wildlink" project including bat monitoring devices and pest control equipment costs.	$14,032.00	Eligible
LG1903-222	Plastic Free Pohutukawa Coast under the umbrella of Building Excellence Group		Towards the purchase of a marquee and signage to host "regenerate markets" at Beachlands.	$2,450.00	Eligible
Application ID	Organisation		Requesting funding for	Amount requested	Eligibility
LG1903-230	NZ Regenerate Limited		Towards the restoration and protection project including fencing supplies, labour, native plants and site preparation.	$5,700.00	Eligible
LG1903-242	Anglican Parish of Clevedon		Towards resurfacing of the access driveway of the Anglican Parish of Clevedon, an historic heritage place.	$15,000.00	Eligible
LG1903-201	Rotary Club of Pukekohe Incorporated Charitable Trust		Towards the “Counties Cycle Classic 2019” event in October 2019.	$17,500.00	Eligible
LG1903-202	Pukeoware Netball Club		Towards uniforms and bibs for the Pukeoware Netball Club.	$710.00	Eligible
LG1903-223	Waiuku District Rugby Football Club Incorporated		Towards the club's annual operating costs including power, insurance, water and website.	$10,200.00	Eligible
LG1903-236	Rotary Club of Pohutukawa Coast Incorporated Charitable Trust		Towards traffic management costs for the "Rotary Allfit Coastal Fun Run" in November 2019.	$4,560.00	Eligible
Total				$323,536.00

b) agree to fund, part-fund or decline each application in round two of the 2018/2019 Franklin Multi-board applications, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
MB1819-211	New Zealand Kiribati National Council	Towards event costs for the Kiribati stick dance event.	$4,500.00	Eligible
MB1819-267	Manukau Orchestral Society Incorporated	Towards venue hire and multi-media costs for the “winter dreams” programme produced by the Manukau Orchestral Society Incorporated.	$859.00	Eligible
Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
MB1819-209	Age Concern Counties Manukau Incorporated	Towards counselling services costs including wages, travel, supervision, management and administration.	$6,450.00	Eligible
MB1819-221	LifeKidz Trust	Towards the purchase of play equipment and the cost of youth worker wages for LifeKidz Trust from 1 July 2019 to 31 January 2020.	$1,750.00	Eligible
MB1819-260	Children's Autism Foundation	Towards extending the outreach service delivery for children with autism and their families, in south and west Auckland.	$1,920.00	Eligible
MB1819-269	New Zealand Council of Victim Support Groups Incorporated	Towards recruitment, training expenses and supervision of the volunteer support workers for the six months 1 June to 31 December 2019.	$6,500.00	Eligible
MB1819-220	Project Litefoot Trust	Towards a contribution for the overall costs of the project, including salaries, materials installed at the club, administration costs, travel costs, and promotion for Project Litefoot.	$4,059.94	Eligible
MB1819-233	Environmental Education for Resource Sustainability Trust	Towards the purchase and delivery of 7,433 native trees and to replace 825 classroom recycling bins in schools and preschools participating in the Paper4trees programme across Auckland.	$3,644.25	Eligible
MB1819-257	The Kids for Kids Charitable Trust	Towards venue hire and production costs for the "Kids for Kids Aotearoa Big Aroha" event in south Auckland.	$3,019.61	Eligible
Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
MB1819-247	Counties Manukau Sports Foundation	Towards the Counties Manukau Sport Foundation sport awards and other programmes including coaching costs for the "Balance-bike and Scooter" programmes from 1 July 2019 to 30 June 2020.	$19,000.00	Eligible
Total			$51,702.80

c) approve the change from an original allocation of $2,477.50 (application number LG1903-112, resolution number FR/2018/133) to an increased allocation of $4,427.50 towards the purchase of a heat pump for the Log Cabin hall.

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

9. Franklin Local Board adopted their grants programme for 2018/2019 on 24 April 2018. The document sets application guidelines for community contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2018/2019 financial year. A total of $91,973.70 has been allocated for one local grant and two quick response rounds. This leaves a total of $89,026.30 to be allocated to one local grant round and one quick response grant round.

12. One past applicant, Beachlands Community Trust (application number LG1903-112), is requesting a variation on their grant allocation from a requested amount of $1,950 (FR/2018/133) to $4,427.50 to increase the allocation to $4,427.50 towards the purchase of a heat pump for the Log Cabin Hall.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. The board is requested to note that section 50 of the Community Grants Policy states:
“We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

18. A summary of each application received through 2018/2019 Franklin Local Grants Round Two is provided (refer to Attachment B), including multi-board applications (refer to Attachment C).

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

20. No organisations applying in this round identified themselves to be a Māori organisation, and fifteen organisations applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

22. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2018/2019 financial year.

23. A total of $91,973.70 has been allocated for one local grant and two quick response rounds. This leaves a total of $89,026.30 to be allocated to one local grant round and one quick response grant round.

24. Twenty-nine applications were received for Franklin Local Board Local Grants Round Two 2018/2019, requesting a total of $323,536.00, and ten multi-board applications requesting a total of $51,702.80.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26. Following the Franklin Local Board allocating funding for round two local grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Local Board Grant Programme 2018/2019	47
b ⇨	Franklin Local Grants Round Two 2018/2019 applications (Under Separate Cover)
c ⇨	Franklin Multi-board Grants Round Two 2018/2019 applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Agus Castro Pons - Grants Advisor

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Nina Siers - Relationship Manager

Franklin Local Board

04 June 2019

Franklin Māori Responsiveness Action Plan

File No.: CP2019/07955

Te take mō te pūrongo

Purpose of the report

1. To adopt the Franklin Māori Responsiveness Action Plan 2019 (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The Franklin Local Board Plan 2017 acknowledges the importance of working with Māori, particularly focusing on rangatira ki te rangatira relationships.

3. The 2018/2019 work programme includes developing a Māori Responsiveness Action Plan and commissioning a foundation report to inform the plan.

4. Foundation research was carried out to inform the development of the action plan. The results of the foundational research indicated three areas of focus that were aligned to local board outcomes and these were developed into the draft action plan.

5. The Franklin Māori Responsiveness Action Plan outlines key steps to the development of sustainable, high level relationships between the local board and Mana Whenua and identifies the relevance of annual work programme activity in responding to Māori aspirations.

6. Adopting this plan acknowledges the input of local Māori to the foundation research and reflects the local board’s willingness to enhance and sustain relationships over time and respond to local Māori aspirations.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) adopt the Franklin Māori Responsiveness Action Plan 2019 (Attachment A to the agenda report).

Horopaki

Context

7. The Franklin Local Board Plan 2017 acknowledges the importance of working with Māori, particularly focusing on rangatira ki te rangatira relationships.

8. The 2018/2019 work programme includes developing a Māori Responsiveness Action Plan (the action plan) and commissioning a foundation report to inform the plan.

9. Foundation research was carried out to inform the development of the action plan (Attachment B). The results of the foundational research indicated three areas of focus that were aligned to local board outcomes and these were developed into the draft action plan.

10. The foundation report was presented to the local board at a workshop in December 2018.

11. The action plan was developed by Community Empowerment Unit staff and the draft action plan was presented to the local board at a workshop in May 2019.

12. The action plan aligns with the following council strategic documents:

· Franklin Local Board Plan 2017 outcome 5: Communities feel ownership and connection to their area

· The Auckland Plan 2050

· The Schedule of Issues of Significance to Māori in Tamaki Makarau and Māori Plan 2017

· Whiria Te Muka Tangata, 2014 (Auckland’s Maori Responsiveness Framework).

Tātaritanga me ngā tohutohu

Analysis and advice

13. The action plan outlines key steps to the development of sustainable, high level relationships between the local board and Mana Whenua.

14. The action plan is an operational level document intended to enable the local board to better understand and identify opportunities to deliver on improved outcomes for Māori. It is intended to guide future business planning, in the areas of engagement and relationships, decision-making, systems and processes, capability and capacity building and provision of services.

15. The action plan can identify opportunities to strengthen mana whenua relationships, respond to Māori aspirations and support change in council culture and practice to respond to Māori aspirations.

16. Staff recommend that the local board adopt the action plan because it will support the following activities:

· Initiate the development of intentional and reciprocal relationships with iwi

· Progress iwi relationship agreements

· Enhance opportunities for cultural competency training in a Kaupapa Māori environment

· Acknowledge the input of local Māori into the foundation research that informed the action plan

· Provide direction for future focus areas of local board activity

· Align to the southern local boards ‘Māori Input into Local Board Decision Making’ project.

17. The action plan can be used by departments across council to inform their current, and identify future, work programmes activities that contribute to Māori aspirations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The action plan includes input from staff in the Local Board Services, Arts, Community and Events, Parks Sport and Recreation and Te Waka Anga Mua departments.

19. Te Waka Anga Mua feedback acknowledged that appropriate processes have been followed in the development of the plan as it responds directly to the foundation research findings.

20. The following department’s work programme lines will be informed by the action plan:

· Libraries - undertake activities aligned to Matariki and Māori language week.

· Parks, Sport and Recreation - facilitate a regular mana whenua forum and have work programmes that respond to mana whenua aspirations.

· Community Services and Community Facilities - developed a shared Māori responsiveness approach, Karanga Atu! Karanga Mai!

· The Southern Initiative - delivery of the Youth Connections programme maintains a focus on rangatahi development.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The foundation report was presented to the local board at a workshop in December 2018 and the draft action plan was presented to the local board at a workshop in May 2019.

22. The action plan supports achieving outcomes in the Franklin Local Board Plan 2017, provides a framework to review and improve local response to Māori aspirations and outlines actions the local board can take.

Tauākī whakaaweawe Māori

Māori impact statement

23. The action plan, including the foundation report, was developed in consultation with local Māori.

24. The action plan demonstrates the commitment of local board in supporting Māori aspirations.

Ngā ritenga ā-pūtea

Financial implications

25. The local board 2018/2019 work programme includes an allocated budget of $10,000 to develop the action plan.

26. There are no further costs associated with adopting the action plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. If the action plan is not adopted, the following potential risks have been identified:

· The participants in the foundation research, which informed the action plan, may feel their input has not been valued or responded to.

· Development of Iwi Relationship Agreements may be stalled.

· Work programme activities responding to Māori aspirations may not be easily recognised.

Ngā koringa ā-muri

Next steps

28. Community Empowerment Unit staff will work with Te Waka Anga Mua to develop a base line of current activity which will enable regular reviews and updates to the action plan.

29. Staff will work with the local board to implement the action plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Māori Responsiveness Action Plan	57
b ⇨	Franklin Foundational study for Māori Aspirations Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Coral Timmins - Strategic Broker

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Nina Siers - Relationship Manager

Franklin Local Board

04 June 2019

Auckland Transport monthly update to the Franklin Local Board - May 2019

File No.: CP2019/07496

Te take mō te pūrongo

Purpose of the report

1. To update the Franklin Local Board about transport related matters in its area, including the Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2. A decision is not required this month, but the report contains information about the following matters:

· Responses to resolutions

· Revocation of election sign sites

· Construction Works on King Street/ Kitchener Road, Waiuku

· Love Your Local Campaign for Beachlands

3. This report also provides an update on Local Board Transport Capital Fund (LBTCF) projects.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the report entitled ‘Auckland Transport monthly update to the Franklin Local Board May 2019.

Horopaki

Context

4. This report addresses transport related matters in the local board area and includes information on the progress of the LBTCF projects.

5. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards as set out in the Local Board Engagement Plan. This monthly reporting supports the important engagement role local boards play within and on behalf of their local communities on transport matters.

6. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their communities but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

7. Through Auckland Council’s Long Term Plan 2018-2028, LBTCF funding has been increased to a total of $20.8 million per annum across all 21 local boards.

8. The allocation for the Franklin Local Board has also increased, with the updated figures for the remainder of this electoral term reflected in Table 1 below:

Table 1: Franklin Local Board Transport Capital Fund Financial Summary

Franklin Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,856,450
Amount committed to date on projects approved for design and/or construction	$2,855,965
Remaining Budget left	$485.00

9. Table 2 below shows the status of projects to which LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change	Funds allocated
Upgrade of Beachlands town centre gardens		Completed	No	$263,063
First View Avenue, Beachlands	Installation of new kerb and channel between Sunkist Bay and Wakelin Roads (both sides)	Completed	No	$315,339
Second View Avenue, Beachlands	Installation of new kerb and channel between Puriri and Cherrie Roads (north side)	Completed	No	$331,265
Station Road parking and pedestrian improvements	A project to formalise and improve parking on Station and Birch Roads, and improve pedestrian safety by providing new footpath on Station Road, Pukekohe. On 25 September 2018, the FLB approved $181,104	A firm order of costs has been competed and presented to the local board at a workshop on 9 April 2019. A funding shortfall has been identified and the local board requested that AT seek alternative funding to complete this project.	No	$181,104
Beachlands Kerb and Channel	Improvements Project to install kerb and channel in Beachlands on following roads: · Shelley Bay Road · Karaka Road · First View Ave · Second View Ave	The local board approved project ROC estimate up to $1.18m to progress to detailed design and report back with Firm Estimate of Cost. Project manager appointed, currently working on documentation for procurement of services.	No	$1.18m
Tourist Road-Monument Road intersection electronic warning signage	Installation of electronic warning signage on each and smart studs on the Tourist Road.	The local board approved project ROC estimate up to $80,000 to progress to detailed design and report back with Firm Estimate of Cost. Investigation is still currently being undertaken with NZTA and ACC to determine whether this project is feasible.	No	$80,000

Responses to resolutions

10. At the Franklin Local Board April 2019 business meeting the local board passed the following resolution

Resolution number FR/2019/50

That the Franklin Local Board:

b) request that AT investigate options for partnership approach to funding the Station Road parking and pedestrian safety improvements project noting the community safety outcomes anticipated.

c) request that AT review the Local Board Capital Fund projects and provide updated advice to the board on project prioritization taking into consideration any updated project costs and planning for regional programme implementation.

11. Discussions have taken place with officers from Panuku Development Auckland to explore the feasibility of securing the funding shortfall required for the completion of this project.

12. At the time of the writing of this report, Panuku were supportive of the project but were unable to confirm their commitment until such time the proposed ‘Unlock Pukekohe’ programme has been confirmed. This is expected to be finalised in June 2019.

13. Funding has also been sought through the Community Safety Fund. Confirmation as to whether this meets the criteria for funding is still being sought and will be reported back in June 2019.

14. At the Franklin Local Board March 2019 business meeting the local board passed the following resolutions:

Resolution number FR/2019/25

That the Franklin Local Board:

b) request that AT provide the Franklin Local Board with a summary of Safer Speeds Bylaw consultation feedback from submitters in the Franklin Local Board boundaries so that the board can consider communities’ views in developing formal feedback on the Safer Speeds Bylaw.

15. The local board was previously advised that the preliminary consultation feedback was to be provided to local board members as soon as this information was available. The intention was to give the AT Board and local boards the preliminary findings for their information before being formally presented to the AT Board for approval.

16. Due to the large number and the detail of public submissions, the processing of the feedback has taken much longer than expected. The volume and detail of the public feedback has resulted in the processing timeline being pushed right up to the date of the deadline for formal submission to the AT Board.

17. Therefore, it is not possible to provide the AT Board or other key stakeholders this preliminary summary to inform their public feedback.

18. It should be noted that the Franklin Local Board has raised its concern about the timeline and inability to provide the preliminary consultation summaries to help inform their submission on the bylaw.

Local projects and activities

Revocation of election sign site

19. On 5 April 2019 in accordance with the Auckland Transport Election Signs Bylaw 2013 the Traffic Control Committee (TCC) resolved to remove site S-F15 from the list of public sites suitable for the display of election signs. This location is situated adjacent to 2301 Hunua Road and opposite the entrance to Frances Street off Hunua road.

20. When originally specified, site S-F15 had been a narrow site on the grass berm in front of two properties (a private residence and an empty lot). The second property has now been developed as an unfenced children’s playground and a footpath has been constructed on the berm. The footpath means that there is now insufficient space for the display of election signs on the originally specified area.

21. The TCC generally seeks to avoid placing election signs between the road and unfenced playgrounds, this being a potential safety hazard, as drivers are unable to see children who might run from the playground onto the road. Also, children have compromised visibility of the road from within the playground.

22. The red area on the image below is what had previously been site S-F15

Image above - Aerial image above showing the new footpath and playground

Image above - Street view of the site with the footpath and playground in the background.

23. The same area now has much more established vegetation leaving insufficient space within the specified site for election signs.

24. Auckland Transport would be happy to consider adding additional sites in the area if a suitable location is recommended.

Construction Works on King Street/ Kitchener Road, Waiuku

25. On 14 May 2019 Auckland Transport started works on the minor improvement project to the carpark on King Street/Kitchener Road, Waiuku.

26. Work includes the construction of a new concrete footpath, installation and relocation of bollards, reconstruction of existing vehicle crossing and new kerb and channel.

Diagram 1 - Map of construction area

27. Work is expected to take several weeks and is planned to be completed in early June 2019. The duration is dependent on weather conditions.

Love Your Local Campaign for Beachlands

28. The ‘Love Your Local’ campaign for Beachlands was set to roll out on 20 May and runs through to 20 August 2019.

29. The programme uses local organisations, clubs and individuals who have joined Auckland Transport's "Love Being a Local" campaign to promote safer speeds on Auckland's roads.

30. Speeding was a contributing factor in 25 per cent of serious accidents on Auckland's roads between 2011 and 2015.

Pukekohe Travel Demand proposal

31. The Franklin Local Board requested Auckland Transport to support a project within the Pukekohe area to promote a change in travel behaviour and encourage more people to use the public transport options available, particularly local bus services but also the train.

32. The Travel Demand team were supportive of this proposal and initially expected to have this in place by the first quarter of 2019.

33. The Travel Demand team has had to reschedule this work and are currently proposing to include this programme as part of their 2019/2020 Travel Demand programme.

34. In terms of timeframes, they would seek to roll out a Travel Demand Management strategy in June 2019, once confirmed.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. The impact of information (or decisions) in this report is confined to Auckland Transport and does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

Local Board consultations

36. Auckland Transport provides the Franklin Local Board with the opportunity to comment on transport projects being delivered in the local board area.

37. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

38. In the reporting period ending April 2019, no proposals were put forward for comment by the Franklin Local Board.

Traffic Control Committee resolutions

39. Traffic Control Committee decisions within the Franklin Local Board area are reported on a monthly basis. The decisions within the local board area in the period of April 2019 are reflected in Table 3 below:

Table 3: Traffic Control Committee Decisions

STREET	AREA	WORK	DECISION
Glenbrook Road, Ostrich Road, Kingseat Road, Brookside Road, Charles Road, Batty Road, Pearson Road, Conroy Way, Wymer Road, Glenbrook Station Road, Cuff Road, Gearon Lane, Smeaton Lane	Glenbrook	Permanent Traffic and Parking changes Combined	Carried
Hunua Road	Papakura	Amended Public Election Sign Site Report	Carried
Queen Street, Bowen Street, Kitchener Road	Waiuku	Temporary Traffic and Parking changes (Event)	Carried
Massey Avenue	Pukekohe	Temporary Traffic and Parking changes (Event)	Carried

Other regional AT activities

Back to School Marketing Campaign, Term 2 2019

40. Auckland Transport delivers a quarterly regional speed campaign at the start of each school term to remind motorists to slow down around schools to keep our children safe. We are targeting all motorists across the Auckland region, particularly those driving past schools and parents who drive children to/from school.

41. Safety around schools is paramount and the issue of speed is an ongoing problem. Across the Auckland region speed related crashes are of a high concern due to the number of deaths and serious injuries resulting from these crashes. In Auckland between 2013 and 2017, there were 741 death and serious injury (DSI) speed related crashes. These crashes resulted in 96 deaths, with 645 people being seriously injured.

42. In 2015, 2016 and 2017 no children died whilst walking to/from school. However, over the past 5 years (2013-2017) serious injuries of school-aged children have been high and rising.

43. A total of 83 children were seriously injured, and the injuries occurred between 3-6pm. The predominant behaviours were coming home from school and crossing midblock between parked or stationary vehicles between 3-6pm.

44. Based on the success of the 2018 campaign, AT is using the existing campaign’s creative approach. Key results from the post-campaign evaluation report is as follows:

· On social media, we reached 663,296 Aucklanders 18-54 years old, up from previous posts by over 76,000 people.

· Radio ads reached 60 per cent of all Aucklanders 18+.

45. There is agreement this campaign is easy to understand, relevant and an important message to promote. Media channels (radio, bus backs, Adshels and social media) are successful to speak to motorists during key moments as they are driving past schools

46. The measures of success are to contribute to the target of reducing death and serious injuries by 60 per cent over the next ten years.

Bus services affected by Employment Relations Act (ERA) amendments

47. Recent amendments to the ERA, aimed at improving working conditions, has resulted in changes to some of the bus services in the Auckland region, mainly due to rostering requirements. AT has worked closely with bus operators and unions to minimise disruptions to services.

48. The changes came into effect on Monday 6 May and prescribe more regular work time breaks for bus drivers. This in turn means some timetable changes or service cancellations.

49. The result of the cooperative approach with bus companies and unions means that less than one per cent of services will be affected (approximately 120 of the 13,043 services operated daily). Most of the affected services are off-peak.

50. Earlier in the week, AT announced that approximately 120 of the 13,043 services operated each day would be cancelled but that number is now down to 41 on a weekday and even fewer on the weekend.

51. AT Group Manager Metro Services, Stacey Van Der Putten, says there’s been a great collaborative effort. “In the past few weeks, we have worked closely with our operators; they have done a great job, helping us keep the impact very low. To have the number of affected services drop further this week is great news for our customers.”

52. All trips that are affected will be cancelled in our real time information services so that customers have the most up to date information both online, through the AT Mobile app and at bus stops.

53. Within the Franklin Local Board area, 4 bus trips have been cancelled, but over the next few weeks AT will work with the bus operators to reinstate as many of bus services as possible and inform patrons and the local board of where we land

Rail Franchise Procurement

54. The Rail Franchise team is advertising the market engagement process and inviting interested parties to take part in consultation to inform the scope and terms of the future Auckland rail franchise.

55. Invitations have been sent to a number of global rail operators along with tender notices and adverts in industry newsletters and on social media (LinkedIn and Twitter).

56. Further info can be found on the Auckland Transport website at https://at.govt.nz/about-us/procurement/auckland-metro-rail-franchise-opportunity/

Waiheke New Network bus services Go Live date announced

57. The Auckland Transport Board has approved the final Waiheke New Network decisions report and announced the Go Live date of Sunday, 13 October 2019.

58. As a result of analysing the 932 pieces of feedback, test driving the routes, conducting safety and environmental audits, as well as other influencing factors such as budget and practical constraints, changes were made to all proposed services and three new services were added.

Tauākī whakaaweawe Māori

Māori impact statement

59. The proposed decision of receiving the report or requesting cost estimates has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

60. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

62. AT will provide another update report to the board at the next monthly meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Kenneth Tuai – Elected Member Relationship Manager, Auckland Transport
Authoriser	Nina Siers - Relationship Manager

Franklin Local Board

04 June 2019

Access and activation of third party sport and recreation facilities - allocation of funding in 2018 / 2019.

File No.: CP2019/08087

Te take mō te pūrongo

Purpose of the report

1. To allocate funding to increase access to third party sport and recreation facilities.

Whakarāpopototanga matua

Executive summary

1. Within the Franklin Local Board area, there is a gap in supply and demand in some areas for access to facilities for football and basketball. This is restricting participation in these sports.

2. Within the Beachlands and Maraetai community there is interest in having access to an indoor heated swimming pool, however there is no facility available. Council’s Community Network Facilities Plan does not identify the need for a council swimming pool in this area.

3. Franklin Local Board has budgeted $30,000 within line item number 743 of the 2018/2019 Locally Driven Initiatives operations budget to:

· investigate opportunities for public access to third party sport and recreation facilities and

· establish a pilot programme(s) that demonstrates the potential to connect groups to unlock the capacity of the existing sports facility network.

4. The purpose of the budget is to maximise the utilisation of existing facilities. This can be achieved by matching existing capacity at facilities where the owner is willing to provide public access, with the needs of sport and recreation groups.

5. Two options are recommended to increase access to third party facilities, totaling $10,800 of the $30,000 available. They are:

· Pukekohe Association Football Club Incorporated: to use the astroturf at Pukekohe High School

· Franklin Basketball Incorporated: to use the sports hall at Tuakau College.

6. Two options are not recommended for funding at this time. These are:

· Formosa Golf Resort: a contribution to the cost of refurbishing the swimming pool. The level of funding available would have a small impact due to the expected cost of the project.

· Beachlands Maraetai Football Club: access to lit training space. The provision of flood lights at Te Puru Park is currently being planned.

Ngā tūtohunga

Recommendations

That Franklin Local Board:

a) approve the following funds from line item 743 of the 2018/2019 local board work programme:

i) up to $8,000 for the use of the astroturf at Pukekohe High School for football training and for the provision of a portaloo to meet the training shortfall.

ii) up to $2,800 to Tuakau College for the use of the indoor basketball court.

iii) $19,200 to be transferred to the Franklin Local Board Community Grants Fund.

Horopaki

Context

7. Within Franklin communities, there are sports facilities owned by the Ministry of Education and private owners that are not used to the extent that they could be. There are also sport and recreation groups that require facilities for training and competition due to council owned facilities being used at their maximum capacity.

8. Before planning and constructing new facilities, underutilised and unused third-party facilities can be considered in regard to their suitability for community use. Providing access to third party facilities is becoming more common due to pressure on council owned facilities. In addition, investment in the refurbishment of third-party facilities ensures that current participation can be maintained or increased.

9. Council’s Facilities Partnership Policy was adopted in December 2018. The policy sets out how council will work with third parties to maintain and increase participation in sport and active recreation. Providing community access and investing in facilities achieves a wide range of sport and recreation outcomes, including enabling Aucklanders to be more active more often.

10. The Auckland Sport and Recreation Strategic Action Plan sets out the vision for sport and recreation in Auckland. Initiatives that align with maintaining and increasing access to third party facilities are as follows: “Continue to:

· support collaborative partnerships to provide sustainable delivery of recreation and sport facilities (initiative 8.1 (a))

· prioritise investment in partnerships which provide multi-use, multisport or maximised use of recreation and sport facilities (initiative 8.1 (b))

· support public access to recreation and sport facilities on private land (initiative 8.1 (c )).”

Franklin Local Board Plan (2017)

11. Outcome 4 in the Franklin Local Board Plan is “Growth is dealt with effectively”. For sport and recreation, the objective and associated key initiative is:

Objective

· Outdoor space and community facilities that support growth.

2018/2019 Franklin Local Board work programme

12. Franklin Local Board has $30,000 in line item 743 of the 2018/2019 Locally Driven Initiatives (LDI) operations budget. The purpose of the $30,000 is to identify opportunities for the public to use facilities that are owned and operated by third parties, to meet current and future demand. Once opportunities have been identified and assessed the intention is to establish a partnership agreement to demonstrate the potential of connecting groups to facilities where there is existing capacity.

13. The activity description for line number 743 in the Franklin Local Board work programme for 2018/2019 is:

Stage 1: Staff time to undertake a service assessment that identifies public access opportunities, for sport and recreation purposes, to facilities owned/operated by third parties (for example: schools and sports clubs).

Stage 2: Develop and run a pilot programme(s) that demonstrates the potential of making connections, to unlock the capacity of the existing sports facility network”.

Current situation – Franklin Local Board

Franklin Sport and Active Recreation Facilities Plan

14. In August 2016 Franklin Local Board adopted the Franklin Sport and Active Recreation Facilities Plan. The plan forecasts the number of residents who will be within the main sports playing age (5 – 35 years). Forecasts indicate that demand for sports facilities will continue to increase until 2043 across this age range.

15. The forecast increase in residents within the sports playing age means that there will be increasing demand for access to sports facilities. This is now evident in Pukekohe, Beachlands and Maraetai, as there is a shortage of lit space for football training. Also, in Pukekohe and Waiuku, there is a shortage of indoor court space for basketball.

Needs identified among sports codes

16. At a workshop with Franklin Local Board on 23 October 2018, the current needs of sports codes were discussed. The board requested that opportunities be investigated as follows:

· Pukekohe High School, Pukekohe Intermediate and Wesley College for access to training space for Pukekohe Association Football Club (Pukekohe AFC). This is to address a shortfall in lit training space for football, as identified by council’s sports field data

· Maraetai Beach School and Beachlands School, for training space for Beachlands Maraetai Football Club. This is to address a shortfall in lit training space for football that has been identified in council’s sports field data

· Formosa Golf Resort, to assess the opportunity to contribute towards getting the indoor swimming pool operational. Currently the swimming pool is closed as it requires refurbishment.

17. At a workshop on 19 February 2019, the board also requested that opportunities for additional training space for basketball in Pukekohe and Waiuku be investigated.

Tātaritanga me ngā tohutohu

Analysis and advice

Options for consideration in 2018/2019

18. Options considered are presented below.

19. Option 1: Pukekohe Association Football Club – access to lit training space for football.

Background: There is a shortfall of 10.5 hours of lit space for football training in Pukekohe. The lack of lit training space is restricting participation in training. Club membership is increasing, especially children and young people.

Assessment: The shortfall in lit training space can be met by the club utilising a non-council owned asset. Pukekohe High School, in partnership with Counties Power, is planning to install floodlights around its astroturf in late 2019. Access to the astroturf has been negotiated for the winter season in 2020 at a cost of up to $8,000. This will provide 200 hours of lit training on the astroturf and access to a toilet during training sessions.

Pukekohe Intermediate and Wesley College were unable to provide access to their facilities at this time.

Recommendation: This option for access to the Pukekohe High School astroturf is recommended for funding support for the following reasons.

· the gap between the supply and current demand for lit training space for football can be eliminated. Should more lit space be required in future, there will be additional capacity available

· the majority of those who will benefit are children and young people. 75 per cent of the club membership is children and young people

· club membership is increasing and this is forecast to continue as the playing age (5 – 35 year olds) in the wider Pukekohe area is expected to increase until 2046

· provision of access to the astro turf will increase the use of an existing sports asset in Pukekohe.

· there is no additional capacity for football training expected at parks in Pukekohe until 2021/2022. Thereafter, more capacity is expected at Bledisloe Park.

20. Option 2: Beachlands Maraetai Association Football Club – access to lit training space for football.

Background: There is shortfall of 8.5 hours of lit space for football training in the Beachlands Maraetai area. The lack of lit training is restricting participation in football training. Club membership is increasing, especially among children and young people.

Assessment: Beachlands School and Maraetai Beach School each have a soil-based field, however they have no flood lights. The Parks Services team advised its preference is to install lights at Te Puru Park prior to considering one of the school options. A concept plan is being prepared to install lights at Te Puru Park on fields 5, 6 and 7. The investigation and design team will review options with the local board for the proposed lighting.

The shortfall in lit training space cannot be met at present.

Recommendation: This option is not recommended for the following reasons:

· the staff preference is to prioritise installation of flood lights at Te Puru Park

· before Beachlands School field could be considered, it would require draining as it floods regularly in winter

· once lights are installed at Te Puru Park and the park is at capacity for football training, the option to install lights at a primary school field could be considered.

21. Option 3: Beachlands Maraetai residents – community access to a swimming pool.

Background: Beachlands Maraetai residents had access all year round to the swimming pool at Formosa Golf Resort. The pool is closed as it requires refurbishment. There is community interest in having access to a swimming pool, as evidenced in a recent survey conducted by Perform Fitness Ltd, the lessee of the fitness center at Formosa Golf Resort.

Council’s Community Network Facilities Plan does not support additional council owned aquatic facilities in this area. The closest swimming pool is 21km away at Lloyd Elsmore Park Pool and Leisure Centre in Pakuranga. A new swimming pool in Flatbush is scheduled to be constructed from 2023 – 2025.

Assessment: There are three swimming pools in the Beachlands Maraetai area. Two are outdoor school pools and are used at capacity in the summer months. Franklin Local Board has previously provided operational support for the Maraetai School pool with the most recent grant approved in 2016/2017.

The swimming pool at Formosa Golf Resort is an indoor heated pool and is privately owned and operated. It has previously been used for learn to swim and recreational swimming. The size of the pool is suited to younger children from toddlers to 10/11 years and recreational swimmers. For the pool to be operational, investment of over $350,000 is required. This includes plumbing, filtration, heating, plastering, painting and tiling.

Recommendation: This option is not recommended for funding support to contribute to the cost of getting the pool operational for the following reasons:

· it is expected that the majority of the funding required to complete the project would need to be confirmed by Formosa Golf Resort. The company has not confirmed it is willing to invest the level of funds required to upgrade the pool

· the amount of funding available would be a small amount of the total required

· more details are required as to the final cost of the project.

22. Option 4: Franklin Basketball Incorporated – access to an indoor court for basketball training and competition.

Background: There is a shortage of indoor court space for basketball in Pukekohe and Waiuku. Franklin Basketball Incorporated is seeking additional space to accommodate an increase in participation, especially among children and young people.

Assessment. In Waiuku, although there are two sports halls at Waiuku College, one is being refurbished and will not be available to use until late 2020. The Sandspit School hall is used for an after school programme and is not available for junior basketball. Franklin Basketball Incorporated advised the hall is not suitable for team training for young people in year 9 – 13. There are no other options at this time for additional indoor court space in Waiuku.

In the Pukekohe area, Pukekohe High School and Franklin Pool and Leisure have no additional capacity available for basketball. Although Wesley College has an indoor court, there are 360 boarders who use facilities outside school hours. The school does not permit community groups to use the indoor court in the evenings or weekends during the school term for this reason.

The shortfall in space in Pukekohe can be met by Franklin Basketball Incorporated members using the indoor basketball court at Tuakau College. Access to the indoor court has been negotiated at a cost of up to $2,800 based on the number of hours required. A programme will be delivered over three terms for juniors and one term for seniors. Eighty percent of the participants will be from the Franklin Local Board area.

Recommendation: The Tuakau College option is recommended for the following reasons:

· participation in basketball can increase. At present there is no additional space where the facility owner is willing to accommodate community basketball

· children and young people are a target group for Auckland Council

· a fit for purpose asset that is outside the Franklin Local Board boundary will benefit Franklin residents

· the programme will be sustainable for both juniors and seniors by the end of Term 2 2020

· the court is accessible to those who wish to participate in basketball. The court is 9.5km from Pukekohe or a 10 minute drive.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. There will be a positive impact on the gap between supply and demand for both lit training space for football and for indoor court space for basketball in Pukekohe.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The input and views of the local board were received at a workshop held on 14 May. The local board indicated support for options 1 and 4 in this report. The board acknowledged the funding will address the shortage of space for football training and basketball.

25. In regard to contributing to refurbishment of the swimming pool at Formosa Golf Resort, the local board view is that the funds available would have a very small impact. The local board requested that the owner of the pool lead the project and there may be an opportunity for the local board to invest once this is confirmed.

Tauākī whakaaweawe Māori

Māori impact statement

26. Enabling access to third party facilities will increase participation in sport and recreation, including an increase in participation for Māori.

27. Within the Franklin Local Board area, 13.2 per cent of the population is Maori.

28. The impact on Māori is likely to be greater than that of general participants from investment into basketball. Maori are 90 per cent more likely to participate in basketball.

29. The impact on Maori is likely to be low for football and swimming. Maori are 10 per cent less likely to participate in football and 22 per cent less likely to participate in swimming than other Franklin residents.

Ngā ritenga ā-pūtea

Financial implications

30. Franklin Local Board has budgeted $30,000 line item 743 within its 2018/2019 work programme.

31. Recommendations for grant funding total $10,800. It is recommended the remainder be reallocated to the Franklin Local Board Community Grants Fund.

32. The recommendations do not give rise to any major financial risks.

33. The economic return on investment from enabling increased participation in football and basketball includes healthier community members as there will be fit-for-purpose facilities for participants.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The sport and recreation team has prepared and managed many funding agreements. The risk of not achieving the expected outcomes from the recommended grant funding for Options 1 and 4 is expected to be low.

Ngā koringa ā-muri

Next steps

35. Pending the local board consideration of the report, a funding agreement will be prepared and sent to the organisation/s for review and feedback.

36. It should be noted that this work programme item includes a trial. There is no time for a trial so this work programme item will extend into 2019/2020.

37. The funding agreement will be signed once both parties have agreed on the terms and conditions for the funding.

38. The Sport and Recreation Lead will monitor the requirements specified in the funding agreement.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Rose Ward - Sport and Recreation Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Relationship Manager

Dave Stewart - Manager Sport & Recreation

Franklin Local Board

04 June 2019

Panuku Development Auckland Local Board Six Monthly Update from 1 October 2018 to 31 March 2019.

File No.: CP2019/07706

Te take mō te pūrongo

Purpose of the report

1. To update the Franklin Local Board on Panuku Development Auckland (Panuku) activities within the local board area and the region for the six months from 1 October 2018 to 31 March 2019.

Whakarāpopototanga matua

Executive summary

2. Panuku is charged with balancing financial and non-financial outcomes in order to create and manage sustainable and resilient places where people want to live, work, invest, learn and visit. The activities of Panuku cover four broad areas:

· redevelopment of urban locations, leveraging off council owned land assets, mostly within existing suburbs

· review of, and where appropriate, redevelopment of council non-service property

· management of council property assets including commercial, residential, and marina infrastructure

· other property related services such as redevelopment incorporating a service delivery function, strategic property advice, acquisitions and disposals.

3. The Franklin Local Board endorsed the High Level Project Plan (HLPP) for Pukekohe on 16 April 2019.

4. Panuku currently manages 67 commercial and residential interests in the Franklin Local Board area.

5. One property is currently under review as part of our rationalisation process.

6. Three properties were purchased and no properties were sold in the Franklin Local Board area during the last six months.

7. Panuku leads a multi-year redevelopment programme of the council’s Housing for Older People (HfOP) portfolio (Haumaru). There are six HfOP villages in the Franklin Local Board area.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the Panuku Development Auckland local noard update for 1 October 2018 to 31 March 2019

Horopaki

Context

8. Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

9. The Auckland Plan is the roadmap to deliver on Auckland’s vision to be a world class city, Panuku will play a significant role in achieving the Homes and Places and Belonging and Participation outcomes.

10. Panuku is leading urban redevelopment in Manukau, Onehunga, Wynyard Quarter, Waterfront, Northcote, Avondale, Takapuna, Henderson, Papatoetoe, Ormiston and Flat Bush, Panmure, Pukekohe, City Centre and redevelopment of the Haumaru Portfolio.

11. Panuku manages around $2 billion of council’s non-service property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

12. As at 30 December 2018, the property portfolio comprises 1636 properties, containing 1062 leases. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

Tātaritanga me ngā tohutohu

Analysis and advice

Unlock Pukekohe

13. On 24 September 2018, following a review of all project locations across the city, the Panuku Board approved the recommendation to Auckland Council that Pukekohe be included as an Unlock location to our work programme.

14. In October 2018, Panuku workshopped the option of Pukekohe becoming an Unlock location with the Franklin Local Board. The Franklin Local Board formally endorsed Pukekohe becoming an Unlock location at their business meeting on 23 October 2018.

15. A comprehensive Parking Management Plan has been completed by Auckland Transport and is informing the planning process for Panuku.

16. The Franklin Local Board endorsed the High Level Project Plan (HLPP) for Pukekohe on 16 April 2019.

17. The HLPP is scheduled to go to the Planning Committee on 4 June 2019.

18. The HLPP will be presented to the Panuku Local Board on 28 May 2019 and then presented to the Finance and Performance Committee on 18 June 2019.

Properties managed in the Franklin Local Board Area

19. Panuku currently manages 51 commercial and 16 residential interests within the local board area.

Portfolio strategy

Optimisation

20. Optimisation is a self-funding development approach targeting sub-optimal service assets approved in 2015. The process involves an agreement between Community Facilities, Panuku and local boards and is led by Panuku. It is designed to equal or enhance levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration with no impact on existing rate assumptions.

21. Using optimisation, underperforming assets will have increased utility and efficiency, lower maintenance and operating costs, as well as improved service delivery benefiting from co-location of other complimentary services or commercial activities. Optimisation will free up a range of undercapitalised development opportunities such as air space, full sites, or part sites.

22. Local boards are allocated decision making for the disposal of local service property and reinvestment of sale proceeds in accordance with the service property optimisation approach.

Portfolio review and rationalisation

Overview

23. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within the council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes.

24. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

25. Panuku works closely with Auckland Council and Auckland Transport to identify potential surplus properties to help achieve disposal targets.

26. Target for July 2018 to June 2019:

Unit	Target	Achieved
Portfolio review	$30 million disposal ‘recommendations’	$8.6 million as at 31 March 2019.

Process

27. Once identified as no longer delivering the council service use for which it was acquired, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with the local ward councillors, the Independent Māori Statutory Board and finally, a Governing Body decision.

Under review

28. Properties currently under review in the Franklin Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the Governing Body.

Property

Details

15R First View Avenue, Beachlands

Narrow strip of land remaining from unformed access way vested with the former Manukau City Council in 1963.

Panuku and council’s Stakeholder and Land Advisory team are working to resolve encroachments associated with the site.

Panuku will report to the board June 2019 business meeting for a formal position on the proposed disposal.

Acquisitions and disposals

29. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other services. These properties may be sold with or without contractual requirements for development.

Acquisitions

30. Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

31. Panuku purchased 11 properties for open space across Auckland in the 2018-19 financial year at a cost of $35.3 million and bought one property for stormwater use at a value of $188,000.

32. Three properties were purchased in the Franklin Local Board area during the reporting period

33. All land acquisition committee resolutions contain a confidentiality clause due to the commercially sensitive nature of ongoing transactions, and thus cannot be reported on while in process.

Disposals

34. In the current financial year to the end of March, the Panuku disposals team has entered into fifteen sale and purchase agreements, with an estimated value of $35.6 million of unconditional net sales proceeds.

35. As part of the Northern Corridor Improvements, Auckland Council has agreed to transfer various parcels of land to NZTA to facilitate the works. The compensation amount totals $6.5 million, of which $1.554 million is advance compensation for required land at Rook Reserve with the final compensation amount still to be agreed.

36. Panuku 2018/19 disposals target is $24 million for the year. The disposals target is agreed with the council and is reviewed on an annual basis.

37. No properties sold in the Franklin Local Board area in this period.

Housing for Older People

38. The council owns 1412 units located in 62 villages across Auckland, which provide rental housing to low income older people in Auckland.

39. The Housing for Older People (HfOP) project involved the council partnering with a third-party organisation, The Selwyn Foundation, to deliver social rental housing services for older people across Auckland.

40. The joint venture business, named Haumaru Housing, took over the tenancy, facilities and asset management of the portfolio, under a long-term lease arrangement from 1 July 2017.

41. Haumaru Housing was granted community housing provider (CHP) status in April 2017. Having CHP registration enables Haumaru to access the government’s Income Related Rent Subsidy (IRRS) scheme.

42. Auckland Council has delegated Panuku to lead a new multi-year residential development programme.

43. The first new development project is a 40-unit apartment building on the former Wilsher Village site on 33 Henderson Valley Road, Henderson. Once completed in mid-2019, this development will increase the council’s portfolio to 1452 units.

44. The following HfOP villages are located within the Franklin Local Board area:

Village	Address	Number of units
Albert Place Village	1 Albert Place, Pukekohe	30
Henry Curd Village	4-8 Henry Curd Terrace, Pukekohe	10
Kent Street Village	14 Kent Street, Waiuku	8
Lawrie Avenue Village	111 Queen Street, Pukekohe	7
Norfolk Rise Village	2 Norfolk Rise, Waiuku	16
Parkway Village	16 Princes Street, Pukekohe	28

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45. The views of the council group are incorporated on a project by project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46. Any local or sub-regional impacts related to local activities are considered on a project by project basis.

47. Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz.

Tauākī whakaaweawe Māori

Māori impact statement

48. Panuku work collaboratively with mana whenua on a range of projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

49. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā ritenga ā-pūtea

Financial implications

50. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

52. The next six-monthly update is scheduled for November 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Sa Va'aelua - Engagement Coordinator

Authorisers

Helga Sonier - Senior Engagement Advisor, Panuku Development Auckland

Nina Siers - Relationship Manager

No.	Title	Page
a ⇨	Waste Bylaw statement of proposal (Under Separate Cover)

Franklin Local Board

04 June 2019

Proposed Waste Management and Minimisation Bylaw and Amendments to the Trading and Events in Public Place

File No.: CP2019/07882

Te take mō te pūrongo

Purpose of the report

1. To receive a resolution from the Regulatory Committee and provide feedback on the proposed Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Place.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 11 April 2019, the Regulatory Committee resolved as follows:

Resolution number REG/2019/21

MOVED by Deputy Chairperson BC Cashmore, seconded by IMSB Chair D Taipari:

That the Regulatory Committee:

a) note that this committee completed the review of the Solid Waste Bylaw 2012 in March 2019 and:

i) determined a bylaw is still the most appropriate way to address some waste issues, but not others

ii) gave directions to prepare a new bylaw about waste

b) recommend the Governing Body adopt the statement of proposal in Attachment A of the agenda report for public consultation, and confirm that the proposed new Waste Management and Minimisation Bylaw 2019 and amendments to the Trading and Events in Public Places Bylaw 2015:

i) are the most appropriate form of bylaw

ii) do not give rise to any implications and are not inconsistent with the New Zealand Bill of Rights Act 1990

iii) are not inconsistent with the Waste Plan

c) appoint Cr L Cooper, Cr P Hulse Cr W Walker and Independent Māori Statutory Board Member Glenn Wilcox to attend ‘Have Your Say’ events, to deliberate and make recommendations to the Governing Body on public feedback to the statement of proposal in Attachment A of the agenda report

d) delegate authority to the Regulatory Committee chairperson to make replacement appointments to the panel if a member of the panel is unavailable

e) delegate authority through the Chief Executive to a manager responsible for bylaws to appoint staff to receive public feedback at ‘Have Your Say’ events

f) delegate authority through the Chief Executive to a manager responsible for bylaws to make any amendments to the statement of proposal in Attachment A to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body

g) request through the Chief Executive that the manager responsible for local board services include this report and attachments on the waste bylaw statement of proposal on the agenda of all local boards for their information

3. The following is the link to the Regulatory Committee meeting on 11 April 2019 – Item 10 Waste Bylaw Statement of Proposal, page 135 http://infocouncil.aucklandcouncil.govt.nz/Open/2019/04/REG_20190411_AGN_6989_AT.PDF.

4. Full Regulatory Committee agenda’s are available through http://infocouncil.aucklandcouncil.govt.nz/

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the 11 April 2019 Regulatory Committee resolution on the proposed Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Place.

b) consider whether to provide views on the proposed Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Place.

c) note that public consultation on the proposal is scheduled from 10 May to 16 June 2019. A panel will consider any feedback, deliberate and make recommendations to the Governing Body. A final decision on any new bylaw and bylaw amendments will be made on 22 August 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Suad Allie - Governance Advisor

Authorisers

Marguerite Delbet - General Manager Democracy Services

Nina Siers - Relationship Manager

Franklin Local Board

04 June 2019

Business Improvement District Programme Compliance Report to Franklin Local Board for FY 2017-2018

File No.: CP2019/06779

Te take mō te pūrongo

Purpose of the report

1. To seek the Franklin Local Board’s recommendation to the Governing Body to strike the BID (Business Improvement District) targeted rates for the Pukekohe and Waiuku business associations for the 2019-2020 financial year.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s Business Improvement District (BID) programme supports business associations by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a grant to the relevant BID.

3. The BIDs are incorporated societies that are independent of council. For the council to be confident that the funds provided to the BIDs are being used appropriately, council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

4. The BID Policy was developed to encourage improved governance of BID committees and staff to improve financial management, programme delivery and transparency to their members.

5. This report indicates that the Pukekohe and Waiuku business associations are in compliance with the BID Policy. Information presented in this report is based on documents submitted by the business associations to council’s BID programme team.

6. Staff recommend that as the BID has met the requirements of the BID Policy, the Franklin Local Board should therefore recommend to the Governing Body to strike the targeted rates sought by the BID.

Ngā tūtohunga

Recommendation

That the Franklin Local Board:

a) recommend to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District (BID) programmes:

· $462,000 for the Pukekohe Business Association

· $122,750 for Waiuku Business Association

Horopaki

Context

7. The council adopted the Business Improvement District (BID) Policy (Hōtaka ā-Rohe Whakapiki Pakihi) in 2016. This policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, and disestablishing BIDs; prescribes operating standards and guidelines; and sets accountability requirements. Attachment A provides an overview of key elements of the BID programme.

8. BID targeted rates are applied to all commercially-rated properties within a designated area around a town centre or commercial precinct. Those funds are transferred to the business association operating the BID programme.

9. There are currently 48 BID programmes throughout Auckland which represent more than 25,000 businesses and a combined $17.7 million in targeted rates investment. Refer to Attachment B for current and proposed targeted rates budgets for all BIDs.

10. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the striking of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

11. Recommendations arising from this report are put into effect with the Governing Body’s approval of the Annual Budget 2019-2020 and striking of the targeted rate.

12. This report is a requirement of the BID Policy (2016). The local board must decide whether to endorse the BID targeted rates.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The council’s BID programme team monitors compliance with the BID Policy on an ongoing basis and provides governance advice to BID-operating business associations as needed or requested.

14. As BID programmes are operated by private independent societies, their programmes and services are provided according to their members’ stated priorities. In recognition of their independent corporate status, the policy does not prescribe standards for programme effectiveness. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Compliance with the BID Policy

15. The BID policy is the means for council to ensure accountability for BID targeted rate funding and to encourage good governance. This is achieved by requiring regular reporting by BID-operating business associations specifically by providing to council the following documents, and staying in touch with their local board(s) at least once a year:

· Current Strategic Plan – evidence of achievable medium- to long-term opportunities.

· Audited Accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

· Annual Report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

· Business Plan for the coming year – detailed one-year programme, based on the Strategic Plan, to be achieved and resourced.

· Indicative Budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Agreement – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID-operating business association and council that sets basic parameters of the council-business association relationship.

16. The BID Policy (2016) requires each business association to ratify the BID grant amount/targeted rate and budget for the following financial year. Pukekohe and Waiuku business associations presented for members’ approval, their 2019-2020 BID grant amount/targeted rate and budget at their 2018 AGM. The approval at the AGM by way of a resolution accepting the 2019-2020 BID grant/amount enables the Franklin Local Board to recommend to the Governing Body the striking of BID targeted rates for 2019-2020.

17. The Pukekohe and Waiuku business associations comply with the BID Policy and, therefore, it is recommended that the Franklin Local Board recommends to the Governing Body the striking of the targeted rate relevant to this business association.

18. The recommendation of this report is supported by evidence of compliance with the BID Policy by the Pukekohe and Waiuku business associations. Refer to Attachments C and D for details.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The proposed decision does not impact other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Recommending that the Governing Body strikes the targeted rates for the Pukekohe and Waiuku business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their district and provide services in accordance with their members’ priorities as stated in their strategic plan, and support business growth.

21. Staff does not comment on the effectiveness of individual BID programmes as that is a matter for the members to assess.

22. The Franklin Local Board approved a similar recommendation for these BID programmes last year (resolution number FR/2018/59) as did the 17 other local boards that have BID programmes operating in their areas.

23. Several local boards provide additional funding to local business associations; however, accountability for that funding is set by funding agreements between the local board and the business association. Those requirements are apart from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

24. BIDs work for the benefits of all members, including Māori businesses.

Ngā ritenga ā-pūtea

Financial implications

25. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that district. The council’s financial role is only to collect the BID targeted rates and pass them directly to the business association on a quarterly basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are reputational risks to the council if ratepayer funds are misused, but this is rare. Otherwise, there are no direct financial risks to the local board or council that could result from this recommendation to approve the BID targeted rates.

27. The requirements of the BID Policy are intended to help minimise the potential for BIDs to misuse funds, by requiring each BID to plan for the intended use of funds, report on its activities to its members, and to have its accounts audited.

Ngā koringa ā-muri

Next steps

28. If the board endorses this report, it will recommend to the Governing Body that the BID targeted rates be struck as part of its approval of the Annual Budget 2019-2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	BID programme key elements	101
b ⇩	BID programme funding	103
c ⇩	Pukekohe BID Compliance Summary 2017-2018	105
d ⇩	Waiuku BID Compliance Summary 2017-2018	107

Ngā kaihaina

Signatories

Author

Steven Branca - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Nina Siers - Relationship Manager

Franklin Local Board

04 June 2019

Franklin Local Board Governance Forward Work Calendar

File No.: CP2019/06423

Te take mō te pūrongo / Purpose of the report

1. To consider the monthly update of the Franklin Local Board Governance Forward Work Calendar.

Whakarāpopototanga matua / Executive summary

2. This report provides an update on the Franklin Local Board Governance Forward Work Calendar. A schedule of key decisions that will come before the board at business meetings over the next year is attached (Attachment A).

3. The calendar aims to support the local board’s governance role by:

i) Ensuring advice on agendas and workshop material is driven by local board priorities

ii) Clarifying what advice is required and when

iii) Clarifying the rationale for reports.

4. The calendar will be regularly updated to ensure that formal reporting milestones for new projects are added to the schedule. Sitting behind the publicly reported calendar is a less formal but more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon.

5. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales (Resolution number FR/2017/82).

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) note the May 2019 update of the Franklin governance forward work calendar (Attachment A to the report entitled ‘Franklin Local Board Governance Forward Work Calendar).

Horopaki / Context

6. The governance forward work calendar brings together reporting on all of Franklin Local Board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response. Inclusion on a formal business meeting agenda will allow greater transparency for the public.

7. Sitting behind the publicly reported calendar is a more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon.

8. The forward work calendar is arranged in three columns: ‘Topic’, ‘Purpose’ and ‘Governance Role’:

i.) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii.) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.

iii.) Governance role is a high-level categorisation of the work of local boards.

9. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales (Resolution number FR/2017/82).

Tātaritanga me ngā tohutohu / Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. All local boards have been receiving governance forward work calendars on their business meeting agendas. This will support more effective management of the local board’s governance work.

Tauākī whakaaweawe Māori / Māori impact statement

12. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea / Financial implications

13. There are no financial implications relating to this report.

Ngā raru tūpono / Risks

14. This report is a point in time of the governance forward work calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri / Next steps

15. Staff will review the calendar each month and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Franklin Local Board Governance Forward Work Calendar	151

Ngā kaihaina / Signatories

Author	Denise Gunn - Democracy Advisor - Franklin
Authoriser	Nina Siers - Relationship Manager

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten

No.	Title	Page
a ⇩	Franklin Local Board workshop record 9 April 2019	155
b ⇩	Franklin Local Board workshop record 16 April 2019	157
c ⇩	Franklin Local Board workshop record 30 April 2019	159
d ⇩	Franklin Local Board workshop record 7 May 2019	161
e ⇩	Franklin Local Board workshop record 14 May 2019	163
f ⇩	Franklin Local Board workshop record 21 May 2019	165

Author	Vilecea Naidoo - Advisor
Authoriser	Nina Siers - Relationship Manager