Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 4 June 2019 at 9.30am.

 

present

 

Chairperson

Angela Fulljames

 

Deputy Chairperson

-

 

 

Alan Cole

 

 

Sharlene Druyven

 

 

Amanda Hopkins

 

 

Murray Kay

 

 

Niko Kloeten

 

 

ABSENT

 

 

Andrew Baker

Absent on council business

 

 

Brendon Crompton

Absent

 

 

Malcolm Bell

Absent

 

 

 


Franklin Local Board

04 June 2019

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed everyone present

 

2          Apologies

  

Resolution number FR/2019/55

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

a)         accept the apology from Brendon Crompton and Malcolm Bell for absence, and from Andrew Baker, absent on Council business.

CARRIED

 

3          Declaration of Interest

 

Resolution number FR/2019/56

MOVED by Chairperson A Fulljames, seconded by Member A Cole:  

That the Franklin Local Board:

a)    note the declarations of interest as follows: Member Kay declared an interest in Item 13: Franklin Local Grants Round Two 2018/2019 grant allocations (the Rotary application); and Member Druyven declared an interest on Item 20: Business Improvement District Programme Compliance report to Franklin Local Board for FY 2017-2018.

CARRIED

 

4          Confirmation of Minutes

 

MOVED by Chairperson A Fulljames, seconded by Member A Hopkins:  

That the Franklin Local Board:

a)         confirm the ordinary minutes of its meetings, held on Tuesday, 16 April 2019 and the extraordinary minutes of its meeting, held on Tuesday, 30 April 2019, as  true and correct, noting the amendment to the spelling of Markram on April 16th Item 9.1 Public Forum – Women of Waiuku.

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6

Acknowledgement - Lynette Birch long service

 

 

 

Resolution number FR/2019/57

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

 

a)    acknowledge the 40 years of service by Lynette Birch who has supported local governance and Pukekohe through Pukekohe Borough Council, Franklin District Council, and Auckland Council since amalgamation.

CARRIED

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9

Public Forum: Counties Manukau Sport

 

Russell Preston and Sharmeena Leatham from Counties Manukau Sport were in attendance to update the board.

 

 

Resolution number FR/2019/58

MOVED by Chairperson A Fulljames, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)    thank Russell Preston and Sharmeena Leatham from Counties Manukau Sport for their attendance and update on future plans.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

The Chair directed to take item 13: Franklin Local Grants, Round Two 2019/2019 at this point. Items 11 and 12 were taken next, and then the agenda continued from Item 14.

 

11

Auckland Council’s Quarterly Performance Report: Franklin Local Board for quarter three 2018/2019

 

Georgina Gilmour, Senior Advisor Franklin Local Board Services,  and Faithe Smith, Lead Financial Advisor, were in attendance to speak to this item.

 

 

Resolution number FR/2019/59

MOVED by Chairperson A Fulljames, seconded by Member M Kay:  

That the Franklin Local Board:

a)      receive the performance report for the financial quarter ending 31 March 2019.

b)      approve the reallocation of LDI Opex budget from the following work programme line items;

i)     $10,000 from Community Response Fund (WP ID 2803) to the Pest Free        Franklin line item (WP ID 2698) to enable community-led pest management.

ii)    $49,000 from WP ID 2803 Community Response Fund to the Full Facilities         Contracts (maintenance) line item (WP ID 676) to advance delivery of         repairs and maintenance.

iii)  $11,000 from WP ID 2803 Community response Fund to the community       grants line item (WP ID 337), enabling additional investment in community       projects

 

 

iv)     $2,000 from Event Partnership Fund (WP ID 95) to the community grants line item (WP ID 337), enabling additional investment in community projects.

CARRIED

 

 

12

Adoption of the Franklin Local Board Agreement 2019/2020

 

Faithe Smith LFA was in attendance to speak to this item, and tabled the final copy of the Local Board Agreement, including financial figures. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number FR/2019/60

MOVED by Member A Cole, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)    adopt local content for the Annual Budget 2019/2020 (Attachment A), including:

i)       a Local Board Agreement 2019/2020

ii)      a message from the Chair

iii)     local board advocacy.

b)     adopt local fees and charges schedules for 2019/2020 (Attachment B) with the following addition to the Whitford Hall facility to enable greater community use.

Facility Category

Facility Name

Room

Peak Standard 2020

Off-Peak Standard 2020

Venue for hire

Whitford Community Hall

Supper Room

24.00

12.00

c)     delegate authority to the Chair to make any final minor changes to the local content for the Annual Budget 2019/2020, including the Local Board Agreement 2019/2020.

d)    note that Local Board Agreement 2019/2020 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 22 May 2019

e)    note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2019/2020 on 20 June 2019.

CARRIED

 

Item 13 was taken after Extraordinary Business, at the direction of the Chair.


 

13

Franklin Local Grants, Round Two 2018/2019 grant allocations

 

 

 

Resolution number FR/2019/61

MOVED by Chairperson A Fulljames, seconded by Member A Hopkins:  

That the Franklin Local Board:

a)      agree to fund, part-fund or decline each application in Franklin Local Grants Round Two listed in the following table:  

Application ID

Organisation

Requesting funding for

Amount requested

Amount granted

Comment

LG1903-211

South Auckland Performing Arts Competition Society (SAPACS) Incorporated

Towards venue hire costs for the "SAPACS Performing Arts Festival 2019"

$3,435.00

$2,700

Partial contribution towards project

LG1903-228

Action Education Incorporated

Towards costs to deliver "Spoken Word Poetry" workshops in Franklin schools.

$2,880.00

-

Low priority for funding

LG1903-203

Franklin Family Support Services

Towards concept designs and building consent for the “Community Hub” building.

$34,848.00

$30,520

Partial contribution towards project           

LG1903-206

Franklin Agricultural and Pastoral Society

Towards the costs of a new shed for storage and horse measuring at the Pukekohe Showgrounds.

$66,500.00

-

Round oversubscribed

LG1903-208

The Rising Foundation Trust

Towards the mentor and leadership programme coordinator wages delivered at Pukekohe High School.

$5,000.00

-

Wages - Low priority for funding

LG1903-212

Kids Safe with Dogs Charitable Trust

Towards the "Kids Safe with Dogs" programmes to be delivered at Franklin Schools including instructor, administration and printing of activity booklets costs.

$8,575.00

-

Insufficient local benefit -Low priority for funding

LG1903-216

Paparimu Community Centre Incorporated

Towards door replacement and outside painting of the Paparimu Community Centre.

$11,742.00

$11,742

Via Community Facilities

LG1903-218

Beachlands Maraetai U3A

Towards the purchase of a laptop, software, speaker and accessories.

 

$1,946.00

$1,946.00

 

Application ID

Organisation

Requesting funding for

Amount requested

Amount granted

Comment

LG1903-220

Business and Professional Women Franklin Incorporated

Towards the purchase of a projector for monthly presentations. 

$1,425.00

$1,425.00

 

LG1903-221

Joan Loader Knitting Grannies Incorporated

Towards the costs of wool to knit garments for babies and knee rugs for rest home residents. 

$3,000.00

$3,000.00

 

LG1903-224

V3FM Radio Limited

Towards a Frequency Modulation (FM) transmitter and signage costs to enable a wider broadcasting area. 

$4,750.00

-

Low priority for funding

LG1903-225

Bloom Pukekohe

Towards pots and potting mix for horticulture programmes from June 2019 to February 2020.

$2,196.00

$2,196.00

 

LG1903-226

Life Education Trust Counties Manukau

Towards the health and well-being programme including educational resources, insurance, salaries, professional development and mobile classroom costs.

$9,483.00

-

DHB & Min of Education area of activity

LG1903-229

Ramarama School

Towards new playground costs for the Ramarama School including installation, structure and carousel.

$43,000.00

-

Min of Education area of activity - Low priority for funding

LG1903-233

Patumahoe Mauku Playcentre

Towards fence replacement at the Patumahoe Mauku Playcentre including preparation, new fence and installation. 

$8,200.00

$4,100.00

Partial contribution towards project

LG1903-234

The Scout Association of New Zealand Camp Sladdin
under the umbrella of The Scout Association of New Zealand

Towards new mattresses and bunks for Camp Sladdin in Clevedon.

$6,000.00

$6,000.00

 

LG1903-237

Awhitu Central Community Hall Incorporated

Towards blinds and installation costs at the Awhitu Community Hall.

$8,450.00

$4,000.00

Partial contribution towards project

Application ID

Organisation

Requesting funding for

Amount requested

Amount granted

Comment

LG1903-238

Youthline Auckland Charitable Trust

Towards annual operational costs including volunteer counsellors training and Helpline telecommunications.

$3,642.00

$3,642.00

 

LG1903-240

Te Whangai Trust Board

Towards "He waka eke noa" programme expenses including materials, food and mentor fees.

$20,000.00

$20,000.00

 

LG1903-213

Literacy Aotearoa Charitable Trust

Towards resource costs and application fees for driver license programmes for 80 learners.

$5,432.00

-

Service funded elsewhere -

Low priority for funding

LG1903-205

Plastic Free Pohutukawa
Coast
under the
umbrella of Building Excellence Group

Towards "Again Again reusable cup scheme” trial period costs for six cafes including cup bonds.

$2,880.00

-

Outcomes supported elsewhere – Round oversubscribed

LG1903-214

Royal Forest and Bird Protection Society NZ Incorporated

Towards the "South-east Wildlink" project including bat monitoring devices and pest control equipment costs.

$14,032.00

-

Outcomes supported elsewhere – round oversubscribed

LG1903-222

Plastic Free Pohutukawa Coast
under the umbrella of Building Excellence Group

Towards the purchase of a marquee and signage to host "regenerate markets" at Beachlands.

$2,450.00

-

Outcomes supported elsewhere - Round oversubscribed

LG1903-230

NZ Regenerate Limited

Towards the restoration and protection project including fencing supplies, labour, native plants and site preparation.

$5,700.00

-

Outcomes supported elsewhere – round oversubscribed

LG1903-242

Anglican Parish of Clevedon

Towards resurfacing of the access driveway of the Anglican Parish of Clevedon, an historic heritage place.

$15,000.00

$15,000

 

LG1903-201

Rotary Club of Pukekohe Incorporated Charitable Trust

Towards the “Counties Cycle Classic 2019” event in October 2019.

$17,500.00

$10,000.00

Partial contribution towards project

 

 

Application ID

Organisation

Requesting funding for

Amount requested

Amount granted

Comment

LG1903-202

Pukeoware Netball Club

Towards uniforms and bibs for the Pukeoware Netball Club.

 

$710.00

-

Low priority for funding

LG1903-223

Waiuku District Rugby Football Club Incorporated

Towards the club's annual operating costs including power, insurance, water and website.

$10,200.00

-

Low priority for funding

LG1903-236

Rotary Club of Pohutukawa Coast Incorporated Charitable Trust

Towards traffic management costs for the "Rotary Allfit Coastal Fun Run" in November 2019.

$4,560.00

$4,560.00

 

Total

 

 

$323,536

 $120,831.00

 

 

b)      agree to fund, part-fund or decline each application in round two of the 2018/2019 Franklin Multi-board applications, listed in the following table:

Application ID

Organisation

Requesting funding for

Amount requested

Amount granted

Comment

MB1819-211

New Zealand Kiribati National Council

Towards event costs for the Kiribati stick dance event.

$4,500.00

-

Low local relevance - Project outside local board area

MB1819-267

Manukau Orchestral Society Incorporated

Towards venue hire and multi-media costs for the “winter dreams” programme produced by the Manukau Orchestral Society Incorporated.

$859.00

$859.00

 

MB1819-209

Age Concern Counties Manukau Incorporated

Towards counselling services costs including wages, travel, supervision, management and administration.

$6,450.00

-

Wages and travel are low priority for funding

MB1819-221

LifeKidz Trust

Towards the purchase of play equipment and the cost of youth worker wages for LifeKidz Trust from 1 July 2019 to 31 January 2020.

$1,750.00

-

Low priority for funding

MB1819-260

Children's Autism Foundation

Towards extending the outreach service delivery for children with autism and their families, in south and west Auckland.

$1,920.00

-

Low priority for funding

Application ID

Organisation

Requesting funding for

Amount requested

Amount granted

Comment

MB1819-269

New Zealand Council of Victim Support Groups Incorporated

Towards recruitment, training expenses and supervision of the volunteer support workers for the six months 1 June to 31 December 2019.

$6,500.00

$6,500.

Funding tagged to tangibles – ICT and administration costs

MB1819-220

Project Litefoot Trust

Towards a contribution for the overall costs of the project, including salaries, materials installed at the club, administration costs, travel costs, and promotion for Project Litefoot.

$4,059.94

-

Round oversubscribed

MB1819-233

Environmental Education for Resource Sustainability Trust


Towards the purchase and delivery of 7,433 native trees and to replace 825 classroom recycling bins in schools and preschools participating in the Paper4trees programme across Auckland.

$3,644.25

-

Outcomes supported elsewhere Low priority for funding

MB1819-257

The Kids for Kids Charitable Trust

Towards venue hire and production costs for the "Kids for Kids Aotearoa Big Aroha" event in south Auckland.

$3,019.61

-

Low priority for funding

MB1819-247

Counties Manukau Sports Foundation

Towards the Counties Manukau Sport Foundation sport awards and other programmes including coaching costs for the "Balance-bike and Scooter" programmes from 1 July 2019 to 30 June 2020.

$19,000.00

-

Round oversubscribed

Total

 

 

$51,702.80

 $7,359.00

 

 

c)    approve the change from an original allocation of $2,477.50 (application number LG1903-112, resolution number FR/2018/133) to an increased allocation of $4,427.50 towards the purchase of a heat pump for the Log Cabin hall.

CARRIED

 

Items 11 and 12 were taken at this point, followed by Item 14.


 


14

Franklin Māori Responsiveness Action Plan

 

Resolution number FR/2019/62

MOVED by Chairperson A Fulljames, seconded by Member M Kay:  

That the Franklin Local Board:

a)      adopt the Franklin Māori Responsiveness Action Plan 2019 (Attachment A to the agenda report).

CARRIED

 

 

15

Auckland Transport monthly update to the Franklin Local Board - May 2019

 

Kenneth Tuai from AT was in attendance to speak to this item.

 

 

Resolution number FR/2019/63

MOVED by Member A Hopkins, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)      receive the report entitled ‘Auckland Transport update to the Franklin Local Board May 2019.

CARRIED

 

 

16

Access and activation of third party sport and recreation facilities - allocation of funding in 2018 / 2019.

 

Rose Ward was in attendance to speak to this item.

 

 

Resolution number FR/2019/64

MOVED by Member A Cole, seconded by Chairperson A Fulljames:  

That Franklin Local Board:

a)      approve the following allocation of funds from line item 743 of the 2018/2019 local board work programme:

i)     up to $8,000 for the use of the astroturf at Pukekohe High School for football training and for the provision of a portaloo to meet the training shortfall.

ii)    up to $2,800 to Tuakau College for the use of the indoor basketball court.

iii)   re-allocate $19,200 ‘access and activation of third party sport and recreation facilities’ line item (WP ID 743) to the ’community grants’ line item (WP ID 337).

CARRIED

 

17

Panuku Development Auckland Local Board Six Monthly Update from 1 October 2018 to 31 March 2019.

 

Resolution number FR/2019/65

MOVED by Member A Cole, seconded by Member M Kay:  

That the Franklin Local Board:

a)      receive the Panuku Development Auckland Local Board update for 1 October 2018 to 31 March 2019

CARRIED

 

18

Waste Bylaw Statement of Proposal

 

Resolution number FR/2019/66

MOVED by Chairperson A Fulljames, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)      receive the Waste Bylaw Statement of Proposal reported to the Regulatory Committee of the Governing Body for Information.

CARRIED

 

 

19

Proposed Waste Management and Minimisation Bylaw and Amendments to the Trading and Events in Public Place

 

Resolution number FR/2019/67

MOVED by Member A Hopkins, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)      endorse the proposal for a new Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Place on the basis that improved waste management aligns with Franklin Local Board outcome 1 (a well-cared for natural environment) and supports outcome 1 objective ‘reduce waste to landfill’ .

b)      note proposed amendments to the Street Trading and Events Bylaw and request that staff improve support services available to event organisers in meeting waste minimization requirements.

c)      note that public consultation on the proposal is scheduled from 10 May to 16 June 2019.

d)      request that local feedback is presented to the board when available to enable the board to meet their responsibilities under section 16b of the Local Government Auckland Council Act 2009 i.e. to identify and communicate the interests and preferences of its community.

CARRIED

 

 

20

Business Improvement District Programme Compliance Report to Franklin Local Board for FY 2017-2018

 

Member Druyven declared her interest in the Waiuku BID

 

Resolution number FR/2019/68

MOVED by Member A Cole, seconded by Chairperson A Fulljames:  

That the Franklin Local Board:

a)      recommend to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District (BID) programmes:

·      $462,000 for the Pukekohe Business Association

·      $122,750 for Waiuku Business Association

CARRIED

 

 


 

21

Urgent Decisions in the period 16 April to 24 May 2019 by the Franklin Local Board

 

Resolution number FR/2019/69

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

a)      receive the urgent decision feedback on Auckland Council’s draft submission on the Department of Conservation’s proposal to revoke certain delegations to territorial authorities.

b)      receive the urgent decision feedback on Auckland Council’s draft submission on the Remuneration Authority’s proposed childcare allowance.

c)      receive the urgent decision feedback on the proposed Speed Bylaw 2019.

CARRIED

 

 

22

Franklin Local Board Governance Forward Work Calendar

 

Resolution number FR/2019/70

MOVED by Chairperson A Fulljames, seconded by Member N Kloeten:  

That the Franklin Local Board:

a)      note the May 2019 update of the Franklin governance forward work calendar (Attachment A to the report entitled ‘Franklin Local Board Governance Forward Work Calendar).

CARRIED

 

 

23

Franklin Local Board workshop records

 

Resolution number FR/2019/71

MOVED by Member A Cole, seconded by Member A Hopkins:  

That the Franklin Local Board:

a)      receive the Franklin Local Board workshop records for 9, 16  and 30 April; and 7, 14 and 21 May 2019.

CARRIED

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

10.25 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

CHAIRPERSON:........................................................