I hereby give notice that an ordinary meeting of the Governing Body will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 27 June 2019

9.30am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Tira Kāwana / Governing Body

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Deputy Mayor Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

Cr Mike Lee

 

Cr Dr Cathy Casey

Cr Daniel Newman, JP

 

Cr Ross Clow

Cr Greg Sayers

 

Cr Fa’anana Efeso Collins

Cr Desley Simpson, JP

 

Cr Linda Cooper, JP

Cr Sharon Stewart, QSM

 

Cr Chris Darby

Cr Sir John Walker, KNZM, CBE

 

Cr Alf Filipaina

Cr Wayne Walker

 

Cr Hon Christine Fletcher, QSO

Cr John Watson

 

Cr Richard Hills

Cr Paul Young

 

Cr Penny Hulse

 

 

(Quorum 11 members)

 

 

 

Sarndra O'Toole

Team Leader Governance Advisors

 

24 June 2019

 

Contact Telephone: (09) 890 8152

Email: sarndra.otoole@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



 

Terms of Reference

 

Those powers which cannot legally be delegated:

 

(a)        the power to make a rate

(b)        the power to make a bylaw

(c)        the power to borrow money, or purchase or dispose of assets, other than in accordance with the long term plan

(d)        the power to adopt a long term plan, annual plan, or annual report

(e)        the power to appoint a chief executive

(f)        the power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long-term plan or developed for the purpose of the local governance statement

(g)        the power to adopt a remuneration and employment policy.

 

Additional responsibilities retained by the Governing Body:

 

(a)        approval of long-term plan or annual plan consultation documents, supporting information and consultation process prior to consultation

(b)        approval of a draft bylaw prior to consultation

(c)        resolutions required to be made by a local authority under the Local Electoral Act 2001, including the appointment of electoral officer

(d)        adoption of, and amendment to, the Committee Terms of Reference, Standing Orders and Code of Conduct

(e)        relationships with the Independent Māori Statutory Board, including the funding agreement and appointments to committees

(f)        approval of the Unitary Plan

(g)        overview of the implementation and refresh of the Auckland Plan through setting direction on key strategic projects (e.g. the City Rail Link and the alternative funding mechanisms for transport) and receiving regular reporting on the overall achievement of Auckland Plan priorities and performance measures.

 


Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·         Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·         Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·         All staff supporting the meeting (administrative, senior management) remain.

·         Other staff who need to because of their role may remain.

 

Local Board members

 

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·         Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 

 


Governing Body

27 June 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Affirmation                                                                                                                      7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Petitions                                                                                                                          7  

6          Public Input                                                                                                                    7

7          Local Board Input                                                                                                          7

8          Extraordinary Business                                                                                                8

9          Recommendation from Appointments, Performance Review and Value for Money Committee - Value for Money Finance Review                                                          9

10        Summary of Governing Body information memoranda and briefings - 27 June 2019 including the Forward Work Programme                                                                  79

11        Summary of Confidential Decisions and related information released into Open 95  

12        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

13        Procedural Motion to Exclude the Public                                                               125

C1       City Rail Link Limited Shareholder approval of major transaction                     125  

 


1          Affirmation

 

His Worship the Mayor will read the affirmation.

 

 

2          Apologies

 

An apology from Cr D Simpson has been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Governing Body:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 30 May 2019, including the confidential section and the extraordinary minutes of its meeting, held on Thursday, 20 June 2019, as a true and correct record.

 

 

5          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

6          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

7          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

 

 

 

8          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Governing Body

27 June 2019

 

 

Recommendation from Appointments, Performance Review and Value for Money Committee - Value for Money Finance Review

File No.: CP2019/10284

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To consider the recommendation from the Appointments, Performance Review and Value for Money Committee regarding the Finance Value for Money Review 2019 report.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 6 June 2019, the Appointments, Performance Review and Value for Money Committee resolved as follows:

“Resolution number APP/2019/36

a)      receive the Finance Value for Money Review 2019 report

b)      agree to recommend to the Governing Body that the council’s chief executive collaborates with the chief executives of the council-controlled organisations to:

i)       develop and implement a shared services strategy and operating model for all back-office services including:

A)      key guiding principles

B)      the appropriate operating model to deliver efficient and effective shared services

C)      establishing the appropriate shared service governance structure and decision-making principles with appropriate sponsorship and representation from all Group organisations

D)      establishing a mandate to use in future Council Controlled Organisations Statements of Intent and in council policies

E)      assess the potential future efficiency and productivity benefits that increased use of robotics and AI and how the Group may collectively leverage these benefits

ii)       design and implement a strategy for the management of Group financial information:

A)      determining the key information that is required in the Group plan to report cycle, for each Long-term Plan as part of a three-year planning calendar

B)      including principles for how the information is collected, accessed and used

C)      establishing appropriate data governance and controls

D)      develop a business case for implementing the strategy including the selection of appropriate technology solutions and roadmap for future improvements

E)      determine the appropriate analytical tools for self-service capability for staff

 

 

 

iii)      simplify planning and reporting process by:

A)      introducing a new planning and reporting framework aligned to Long-term Plan, annual budgeting and planning cycles and corporate strategy

B)      ensuring all business performance reporting is driven on an exception basis by eliminating duplicated reporting effort

C)      moving corporate reporting requirements to quarterly and on an exception basis

D)      creating an embedded, enterprise wide Commercial and Finance team servicing the business through a single channel

E)      simplifying the chart of accounts and controls around future changes.”

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      request that council’s chief executive collaborate with the chief executives of the council-controlled organisations to:

i)        develop and implement a shared services strategy and operating model for all back-office services including:

A)      key guiding principles

B)      the appropriate operating model to deliver efficient and effective shared services

C)     establishing the appropriate shared service governance structure and decision-making principles with appropriate sponsorship and representation from all Group organisations

D)     establishing a mandate to use in future Council Controlled Organisations Statements of Intent and in council policies

E)      assess the potential future efficiency and productivity benefits that increased use of robotics and AI and how the Group may collectively leverage these benefits

ii)       design and implement a strategy for the management of Group financial information:

A)      determining the key information that is required in the Group plan to report cycle, for each Long-term Plan as part of a three-year planning calendar

B)      including principles for how the information is collected, accessed and used

C)     establishing appropriate data governance and controls

D)     develop a business case for implementing the strategy including the selection of appropriate technology solutions and roadmap for future improvements

E)      determine the appropriate analytical tools for self-service capability for staff

iii)      simplify planning and reporting process by:

A)      introducing a new planning and reporting framework aligned to Long-term Plan, annual budgeting and planning cycles and corporate strategy

B)      ensuring all business performance reporting is driven on an exception basis by eliminating duplicated reporting effort

C)     moving corporate reporting requirements to quarterly and on an exception basis

D)     creating an embedded, enterprise wide Commercial and Finance team servicing the business through a single channel

E)      simplifying the chart of accounts and controls around future changes.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Original report to the Appointments, Performance Review and Value for Money Committee 6 June 2019 - Value for Money Finance Review

13

      

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Team Leader Governance Advisors

Authoriser

Stephen Town - Chief Executive

 


Governing Body

27 June 2019

 

 

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Governing Body

27 June 2019

 

 

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Governing Body

27 June 2019

 

 

Summary of Governing Body information memoranda and briefings - 27 June 2019 including the Forward Work Programme

File No.: CP2019/07807

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the progress on the forward work programme appended as Attachment A.

2.       To receive a summary and provide a public record of memoranda or briefing papers that may have been distributed to Governing Body members.

Whakarāpopototanga matua

Executive summary

3.       This is a regular information-only report which aims to provide greater visibility of information circulated to Governing Body members via memoranda/briefings or other means, where no decisions are required.

4.       The following workshops/briefings have taken place:

Date

Workshop/Briefing

13/6/19

Annual Budget Workshop

 

5.       This document can be found on the Auckland Council website, at the following link:

http://infocouncil.aucklandcouncil.govt.nz/

at the top left of the page, select meeting/Te hui “Governing Body” from the drop-down tab and click “View”;

under ‘Attachments’, select either the HTML or PDF version of the document entitled ‘Extra Attachments’.

6.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the authors.

 

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report

b)      receive the Summary of Governing Body information memoranda and briefings – 27 June 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Forward Work Programme

81

b

Annual Budget Workshop minutes

91

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Team Leader Governance Advisors

Authoriser

Stephen Town - Chief Executive

 


Governing Body

27 June 2019

 

 

 

TIRA KĀWANA / GOVERNING BODY FORWARD WORK PROGRAMME 2016 – 2019 TERM

The Governing Body deals with strategy and policy decision-making that relates to the environmental, social, economic and cultural activities of Auckland as well as matters that are not the responsibility of another committee

The Mayor may require any matter that would otherwise be reported to a committee, to be reported to the Governing Body.  If that matter is already on a published agenda for a committee meeting, that meeting will not consider that matter unless invited by the mayor to make a recommendation to the Governing Body.

 

Lead

Area of work

Reason for work

Governing Body role

(decision or direction)

Budget/ Funding

Expected timeframes

Highlight financial year quarter and state month if known

FY18/19

FY19/20

Apr-Jun

2 May

30 May

27 Jun

Jul-Sep

25 Jul

22 Aug

26 Sep

Oct-Dec

Nov

Dec

Jan-Mar

Feb

Mar

Chief Financial Office

Annual Budget 2019/2020 (Annual Plan)

The Local Government Act 2002 requires each local authority to consult on and adopt a long term plan every three years.  In each intervening year local authorities are required to consult the community on any significant or material changes to the relevant year of the long term plan through the Annual Budget consultation document. 

Legislation also requires that the council’s consultation document include a summary of key matters from Local Board Agreements and the Draft Tūpuna Maunga Authority Operational Plan for the Annual Plan year.

 

Adopt consultation document and supporting material

Approve Annual Budget

 

Progress to Date:

Public Consultation 13/12/18 GB/2018/205

Adoption of consultation material 13/2/19 GB/2019/2 & GB/2019/3

Decision-making meeting 22/5/19 GB/2019/40

Final adoption 20/6/19 GB/2019/56

 

Q4

(Jun)

Q1

Q2

Q3

Chief Operating Office

Americas Cup 2021

Location, infrastructure and funding

Approve preferred location

Agree strategy for progressing resource consent applications

 

Progress to Date:

Report considered 14/12/17 and approval of  Wynyard Basin option GB/2017/172 and agreed single hearing process through direct referral

Report and revised decision and approval of Wynyard Hobson proposal 29/3/18 GB/2018/63

Workshop – 6/12/18

Report and decision on additional funding 6/12/18 GB/2018/199

 

Q4

Q1

Q2

Q3

 

Chief Executive’s Performance Objectives

The Appointments, Performance Review and Value for Money Committee has the delegation to set performance objectives.

The Governing Body must then consider the recommendations and make a decision.

Approve performance objectives.

 

Progress to Date:

Recommendations considered 22/11/18 in confidential, open decision GB/2018/193

 

Q4

Q1

Q2

Q3

 

City Rail Link

Construction of the City Rail Link in the central city

Approve City Rail Link Heads of Agreement

Approve matters association with City Rail Link

Note any matters raised by the Audit and Risk Committee about the project

 

Progress to Date:

Heads of Agreement approved 14/9/16 Conf

Appoint chair of City Rail Link 15/12/16 Conf

Note sponsors agreement and establishment of new entity City Rail Link Limited 29/6/17 Conf

Report confirming role of Audit and Risk Committee 25/10/18 GB/2018/175

Report on funding commitment 2/5/19 GB/2019/33

 

Q4

Q1

Q2

Q3

Chief Financial Office

Annual Report

Statutory requirement

Adopt Annual Report

 

 

Q4

Q1

Q2

Q3

Governance

Review of Code of Conduct

The experience of working with the current Code of Conduct indicates that it could be further improved. In particular, it could be clearer about complaint, investigation and resolution processes, as well as available sanctions

Adopt new Elected Members Code of Conduct

 

Progress to Date:

Initial report was considered 22/2/18

Approval 22/2/18 for review GB/2018/37

Workshop – 15/3/18

Workshop – 26/11/18

Report 13/12/18 and deferral GB/2018/209 to new political term

 

Q4

Q1

Q2

Q3

Mayoral Office

Governance

Terms of Reference

The Terms of Reference enables the governing Body to delegate to committees those power necessary for them to carry out their responsibilities to the most efficient and effective levels.

Any changes to the Terms of Reference must be done by the Governing Body.

Adopt the Terms of Reference

Adopt changes to Terms of Reference

 

Progress to Date:

Amend due of disestablishment of ACIL and two committee amendments 26/7/18 GB/2018/115

Amend to add Cr Paul Young to Committee’s 22/11/18 GB/2018/190

 

Q4

Q1

Q2

Q3

Governance

Accountability Review of council-controlled organisations

The accountability review are to increase the accountability and value for money of CCOs by:

•     increasing the transparency of CCO decision-making

•     increasing the responsiveness of CCOs to the public and council

•     improving the recognition of ratepayer funding for CCO activity

•     increasing the ability to align CCOs to the direction set by the council.

Reporting on a quarterly basis

Approve objectives as basis of review

Approve scope and timing

 

Progress to Date:

Approve objectives, scope and timing 23/2/17 GB/2017/17

Memorandum 9/4/18 to councillors with an update

 

Within timelines and budgets

Q4

Q1

Q2

Q3

Governance

Independent Māori Statutory Board funding

The Local Government (Auckland Council) Act 2009 (LGACA) requires Auckland Council to meet the reasonable costs of the Independent Māori Statutory Board (IMSB) board’s operations, secretariat, the establishment of committees, and seeking and obtaining advice (Schedule 2, clause 20, sub-clause 1, LGACA)

Approve 2019/2020 funding agreement

 

Progress to Date:

Report on funding 2/5/19 and funding approval GB/2019/35

 

Q4

May

Q1

Q2

Q3

Co-governance

Tūpuna Maunga o Tāmaki Makaurau Operations Plan

Section 60 of Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 requires the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority) and Auckland Council to annually agree an operational plan as part of the annual or long-term plan process.

This requires the council to consult on a summary of the Draft Tūpuna Maunga o Tāmaki Makaurau Operational Plan (the Draft Tūpuna Maunga Plan).

The Governing Body is also required to adopt the final plan.

Adopt Operational Plan and summary

 

Progress to Date:

Report to approve draft 13/12/18 GB/2018/204

 

Q4

Q1

Q2

Q3

People and Performance

Health, Safety and Wellbeing

The Governing Body has the role of the person or organisation conducting a business or undertaking.

Receive the quarterly Health, Safety and Wellbeing Report

 

Progress to Date:

August 2018 report received GB/2018/147

December 2018 report received GB/2018/203

February 2019 report received GB/2019/15

 

Q4

Jun

Q1

Q2

Q3

Social Policy and Bylaws

Dog management Bylaw and Policy on Dogs

Legislative requirement to review the bylaw and policy after five years.

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

Progress to Date:

Report to Approve the statement of proposal 28/2/19 GB/2019/15

 

Within current baselines.

Q4

Q1

Q2

Q3

Social Policy and Bylaws

Solid Waste Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

Progress to Date:

Report to Approve the statement of proposal 2/5/19 GB/2019/34

Within current baselines.

Q4

Q1

Q2

Q3

Social Policy and Bylaws

Trade Waste Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

Progress to Date:

Report to Approve the statement of proposal 28/3/19 GB/2019/23

 

Within current baselines.

Q4

Q1

Q2

Q3

Social Policy and Bylaws

Signage Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Within current baselines.

Q4

Q1

Q2

Q3

Social Policy and Bylaws

Alcohol Control Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Within current baselines.

Q4

Q1

Q2

Q3

Social Policy and Bylaws

Cemeteries and Crematoria Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Within current baselines.

Q4

Q1

Q2

Q3

Social Policy and Bylaws

Freedom Camping

Explore the need for and options for regulating freedom camping in Auckland

Regulatory response may be required following completion of research and pilot

If regulatory response required:

Approve statement of proposal

Make the bylaw

 

Progress to Date:

Approve the statement of proposal 22/11/18 GB/2018/188

Review is within current baselines.

Funding proposals will be required for any recommendations that require capital or operational upgrades.

Q4

Q1

Q2

Q3

Mayoral Office

Mayoral Housing Taskforce Steering Group

Oversee the progress and implementation of the June 2017 Mayoral Housing Taskforce report.

Setup, agree and approve membership of group

Receive six-monthly updates

 

Progress to Date:

Taskforce setup 27/7/17 GB/2017/79

Memorandum 9/4/18 to councillors updating progress

Progress report 25/10/18 GB/2018/172

 

Q4

Q1

Q2

Q3

Governance

Auckland Council Top Risk Register

The Audit and Risk Committee will refer the risk register to the Governing Body every quarter.

Note the top risk register and risk heat map

Receive quarterly reports

 

Progress to Date:

September 2018 report 25/10/18 GB/2018/173

February 2019 report 28/2/19 GB/2019/9

 

Q4

Q1

Q2

Q3

Governance

Te Tiriti o Waitangi / Treaty of Waitangi

The Crown negotiates settlements with iwi on a confidential basis and from time to time invites Council to express its views.

The Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working party is accountable to the Governing Body and reports its findings to the Governing Body.

Approve submissions to the Crown as and when required

Approve establishment and on-going implementation of co-management and other governance arrangements

 

Q4

Q1

Q2

Q3

Finance

Value for Money Reviews (s17A)

Required under section 17A of the Local Government Act 2002

Approve terms of reference for reviews

 

Progress to Date:

Information, Communication and Technology and Customer Services Report 24/5/18 decision GB/2018/84

Group Procurement Report 27/6/18 decision GB/2018/98

Group Financial Services Report 27/9/18 decision GB/2018/146

Legal and Risk Management Report 22/11/18 decision GB/2018/189

Human Resource Management Services Report 28/3/19 decision GB/2019/21

Customer Services Report 2/5/19 decisions GB/2019/36

 

Within current baselines.

Q4

Q1

Q2

Q3

 


 

 

Lead

Area of work

Governing Body role

(decision or direction)

Detailed Decisions

Governance

2018 Local Government New Zealand Conference  and Annual General Meeting

Appoint presiding delegate to Annual General Meeting

Appoint three other delegates to Annual General Meeting

Approve councillors to attend conference

Report was considered 22/3/18

Approved the above GB/2018/47

People and Performance

Remuneration Policy

Approve the change to the policy.

Report considered 22/3/18

Approved 22/3/18 GB/2018/42

Chief Planning Office

Auckland Plan Refresh

Approve refresh of Auckland Plan

Various workshops throughout 2017/2018

Adopted summary information 21/2/18 GB/2018/25

Adopted by Planning Committee 6/5/18 PLA/2018/62

Chief Financial Office

Long-term  Plan 2018-2028

Adopt consultation document and supporting material

Adopt Long Term Plan and set rates

Various workshops throughout 2017/2018

Adopted consultation document and supporting material 21/2/18 GB/2018/24

Agree recommendation for adoption 31/5/18 GB/2018/91

Adoption report 28/6/18 GB/2018/108

Chief Financial Office

Regional Fuel Tax Proposal

Approve a Regional Fuel Tax for Auckland

Approved 31/5/18 GB/2018/90

Governance

Advisory Panels

Approve appointments to advisory panels

Initial appointments to demographic panels 23/3/17 Conf

Appointments to the Youth Advisory Panel 25/5/17 Conf

Replacement members appointed to Youth Advisory Panel 22/3/18 Conf

People and Performance

Chief Executive’s Employment Review Process

Approve performance objectives

Agree to the review of the chief executive performance before 30 June 2018

Delegate the review if desired

Decision on chief executives contract

Objectives approved and released 23/11/17 GB/2017/153

Process approved 19/4/18 GB/2018/71

Re-appointment confirmed 27/6/18 GB/2018/103

Governance

Independent Maori Statutory Board funding

Approve 2018/2019 funding agreement

Report received 27/6/18 and funding approved GB/2018/94

Governance

Te Tiriti o Waitangi / Treaty of Waitangi

Approve submissions to the Crown as and when required

Approve establishment and on-going implementation of co-management and other governance arrangements

Submission on Point England Development Enabling Bill 23/2/17 GB/2017/8

Submission on Ngāti Tamaoho Claims Settlements Bill 27/7/17 GB/2017/85

Report Upper Mangatangi-Mangarawhiri Catchments Co-governance Arrangements 24/8/17 GB/2017/99

Submission on Ngāi Tai ki Tāmaki Claims Settlement Bill 22/2/18 GB/2018/36

Open Report Te Akitai Waiohua – Treaty Settlement Redress 19/4/18 GB/2018/69

Open Report Ngāti Paoa – Treaty settlement redress 24/5/18 GB/2018/85

Open Report on Maungauika – transfer of administration 27/6/18 GB/2018/97

Chief Financial Office

Annual Report

Adopt Annual Report

Adoption 27/9/18 GB/2018/153

Mayoral Office

Governance

Terms of Reference

Adopt the Terms of Reference

Adopt changes to Terms of Reference

Initial adoption 1/11/16 GB/2016/237

Review report 14/12/17 GB/2017/177

Review after by-election 22/3/17 GB/2018/57

Amend Appointments, Performance Review and Value for Money 19/4/19 GB/2018/71

People and Performance

Health, Safety and Wellbeing

Receive the quarterly Health, Safety and Wellbeing Report

March 2018 report received GB/2018/55

June 2018 report received GB/2018/119

Governance

Accountability Review of council-controlled organisations

Approve objectives as basis of review

Approve scope and timing

Approve objectives, scope and timing 23/2/17 GB/2017/17

Memorandum 9/4/18 to councillors with an update

Governance

Representation Review

Approve the process for conducting the review of representation arrangements

Approve final decision

Report and approval of process 14/12/17 GB/2017/175

Workshop – 16 October 2018

Recommendations report 18/10/18 and decision GB/2018/157-165

Social Policy and Bylaws

On-site Wastewater Bylaw

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Approve the statement of proposal 26/7/18 GB/12018/121

Hearings Panel report 25/10/18 and decision GB/2018/174

Financial Strategy and Planning

Contributions Policy

Adopt policy

Agree to consultation 30/4/18 GB/2018/79

Agree extension until new policy in place 27/6/18 GB/2018/96

Workshop – 15/10/18

Report for consultation 18/10/18 GB/2018/166

Stakeholder Submissions Workshop – 23/11/18

Feedback Session – 28/11/18

Workshops – 29/11/18 and 6/12/18

Report on feedback and adoption 13/12/18 GB/2018/206

Social Policy and Bylaws

Health and Hygiene Bylaw

Approve statement of proposal #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Approve the statement of proposal 26/7/18 GB/2018/120

Hearings Panel Report and confirm the bylaw 22/11/18 GB/2018/187

Social Policy and Bylaws

Public Safety and Nuisance Bylaw Review

Approve statement of proposal.  #

Make/Amend/Revoke the bylaw.

# public notification is required for bylaw reviews even if no change to the bylaw is recommended. Length of time required to draft the statement of proposal will depend on the scope of amendments requested following the review findings.

Report to Approve the statement of proposal 27/9/18 GB/2018/148

Panel report to approve bylaw 28/3/19 GB/2019/22

Governance

2019 Local Government New Zealand Conference and Annual General Meeting

Appoint presiding delegate to Annual General Meeting

Appoint three other delegates to Annual General Meeting

Approve councillors to attend conference

Report to appoint delegates and approve attendance 28/3/19 GB/2019/25

Governance

Advisory Panels

Approve appointments to advisory panels

Replacement members appointed to Youth Advisory Panel open process report 25/10/18 GB/2018/177 decision made in confidential

 

 



Governing Body

27 June 2019

 

 


 


 


 


Governing Body

27 June 2019

 

 

Summary of Confidential Decisions and related information released into Open

File No.: CP2019/11177

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note confidential decisions and related information released into the public domain.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of confidential decisions made which can now be released into the public domain.

3.       The following decisions are now publicly available:

Date of Decision

Subject

17/3/16

Civic Administration Building

(this decision was made at the Finance and Performance Committee)

4.       The relevant decisions, original reports and/or original attachments for the above decision is appended to this report under ‘Attachments’.

5.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the authors.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      note the confidential decisions and related information that are now publicly available.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

17/3/16 Civic Administration Building - Finance and Performance Committee

97

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Team Leader Governance Advisors

Authoriser

Stephen Town - Chief Executive

 


Governing Body

27 June 2019

 

 

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Governing Body

27 June 2019

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Governing Body

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       City Rail Link Limited Shareholder approval of major transaction

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information. The disclosure of this information would compromise City Rail Link Limited's negotiating position.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.