I hereby give notice that an ordinary
meeting of the Governing Body will be held on:
|
Date:
Time:
Meeting Room:
Venue:
|
Thursday, 27
June 2019
9.30am
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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|
Tira Kāwana / Governing Body
OPEN AGENDA
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MEMBERSHIP
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Mayor
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Hon Phil Goff, CNZM, JP
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Deputy Mayor
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Deputy Mayor Cr Bill Cashmore
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Councillors
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Cr Josephine Bartley
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Cr Mike Lee
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Cr Dr Cathy Casey
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Cr Daniel Newman, JP
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Cr Ross Clow
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Cr Greg Sayers
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Cr Fa’anana Efeso Collins
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Cr Desley Simpson, JP
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Cr Linda Cooper, JP
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Cr Sharon Stewart, QSM
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Cr Chris Darby
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Cr Sir John Walker, KNZM, CBE
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Cr Alf Filipaina
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Cr Wayne Walker
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Cr Hon Christine Fletcher, QSO
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Cr John Watson
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Cr Richard Hills
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Cr Paul Young
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Cr Penny Hulse
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(Quorum 11 members)
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Sarndra O'Toole
Team Leader Governance Advisors
24 June 2019
Contact Telephone: (09) 890 8152
Email: sarndra.otoole@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Terms of Reference
Those powers which cannot legally be delegated:
(a) the
power to make a rate
(b) the
power to make a bylaw
(c) the
power to borrow money, or purchase or dispose of assets, other than in
accordance with the long term plan
(d) the
power to adopt a long term plan, annual plan, or annual report
(e) the
power to appoint a chief executive
(f) the
power to adopt policies required to be adopted and consulted on under the Local
Government Act 2002 in association with the long-term plan or developed for the
purpose of the local governance statement
(g) the
power to adopt a remuneration and employment policy.
Additional
responsibilities retained by the Governing Body:
(a) approval
of long-term plan or annual plan consultation documents, supporting information
and consultation process prior to consultation
(b) approval
of a draft bylaw prior to consultation
(c) resolutions
required to be made by a local authority under the Local Electoral Act 2001,
including the appointment of electoral officer
(d) adoption
of, and amendment to, the Committee Terms of Reference, Standing Orders and
Code of Conduct
(e) relationships
with the Independent Māori Statutory Board, including the funding
agreement and appointments to committees
(f) approval
of the Unitary Plan
(g) overview
of the implementation and refresh of the Auckland Plan through setting
direction on key strategic projects (e.g. the City Rail Link and the
alternative funding mechanisms for transport) and receiving regular reporting
on the overall achievement of Auckland Plan priorities and performance
measures.
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Governing Body
27 June 2019
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ITEM TABLE OF CONTENTS PAGE
1 Affirmation 7
2 Apologies 7
3 Declaration of
Interest 7
4 Confirmation
of Minutes 7
5 Petitions 7
6 Public Input 7
7 Local Board
Input 7
8 Extraordinary
Business 8
9 Recommendation
from Appointments, Performance Review and Value for Money Committee - Value for
Money Finance Review 9
10 Summary of Governing Body
information memoranda and briefings - 27 June 2019 including the Forward Work
Programme 79
11 Summary of Confidential
Decisions and related information released into Open 95
12 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
13 Procedural
Motion to Exclude the Public 125
C1 City Rail Link Limited
Shareholder approval of major transaction 125
His Worship the
Mayor will read the affirmation.
2 Apologies
An apology from
Cr D Simpson has been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation
of Minutes
|
That the Governing Body:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 30 May 2019, including the
confidential section and the extraordinary minutes of its meeting, held on
Thursday, 20 June 2019, as a true and correct record.
|
5 Petitions
At the close of
the agenda no requests to present petitions had been received.
6 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
7 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
8 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member explains
at the beginning of the meeting, at a time when it is open to the public, that
the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Governing Body
27 June 2019
|
|
Recommendation
from Appointments, Performance Review and Value for Money Committee - Value for
Money Finance Review
File No.: CP2019/10284
Te take mō te pūrongo
Purpose of the report
1. To
consider the recommendation from the Appointments, Performance Review and Value
for Money Committee regarding the Finance Value for Money Review 2019 report.
Whakarāpopototanga matua
Executive summary
2. At
its meeting on 6 June 2019, the Appointments, Performance Review and Value for
Money Committee resolved as follows:
“Resolution number APP/2019/36
a) receive
the Finance Value for Money Review 2019 report
b) agree
to recommend to the Governing Body that the council’s chief executive
collaborates with the chief executives of the council-controlled organisations to:
i) develop
and implement a shared services strategy and operating model for all
back-office services including:
A) key
guiding principles
B) the
appropriate operating model to deliver efficient and effective shared services
C) establishing
the appropriate shared service governance structure and decision-making
principles with appropriate sponsorship and representation from all Group
organisations
D) establishing
a mandate to use in future Council Controlled Organisations Statements of
Intent and in council policies
E) assess
the potential future efficiency and productivity benefits that increased use of
robotics and AI and how the Group may collectively leverage these benefits
ii) design
and implement a strategy for the management of Group financial information:
A) determining
the key information that is required in the Group plan to report cycle, for
each Long-term Plan as part of a three-year planning calendar
B) including
principles for how the information is collected, accessed and used
C) establishing
appropriate data governance and controls
D) develop
a business case for implementing the strategy including the selection of
appropriate technology solutions and roadmap for future improvements
E) determine
the appropriate analytical tools for self-service capability for staff
iii) simplify planning and reporting process by:
A) introducing
a new planning and reporting framework aligned to Long-term Plan, annual
budgeting and planning cycles and corporate strategy
B) ensuring
all business performance reporting is driven on an exception basis by
eliminating duplicated reporting effort
C) moving
corporate reporting requirements to quarterly and on an exception basis
D) creating
an embedded, enterprise wide Commercial and Finance team servicing the business
through a single channel
E) simplifying
the chart of accounts and controls around future changes.”
|
Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) request
that council’s chief executive collaborate with the
chief executives of the council-controlled organisations to:
i) develop
and implement a shared services strategy and operating model for all
back-office services including:
A) key
guiding principles
B) the
appropriate operating model to deliver efficient and effective shared
services
C) establishing
the appropriate shared service governance structure and decision-making
principles with appropriate sponsorship and representation from all Group
organisations
D) establishing
a mandate to use in future Council Controlled Organisations Statements of
Intent and in council policies
E) assess
the potential future efficiency and productivity benefits that increased use
of robotics and AI and how the Group may collectively leverage these benefits
ii) design
and implement a strategy for the management of Group financial information:
A) determining
the key information that is required in the Group plan to report cycle, for
each Long-term Plan as part of a three-year planning calendar
B) including
principles for how the information is collected, accessed and used
C) establishing
appropriate data governance and controls
D) develop a
business case for implementing the strategy including the selection of
appropriate technology solutions and roadmap for future improvements
E) determine
the appropriate analytical tools for self-service capability for staff
iii) simplify planning and reporting process by:
A) introducing
a new planning and reporting framework aligned to Long-term Plan, annual
budgeting and planning cycles and corporate strategy
B) ensuring
all business performance reporting is driven on an exception basis by
eliminating duplicated reporting effort
C) moving
corporate reporting requirements to quarterly and on an exception basis
D) creating an
embedded, enterprise wide Commercial and Finance team servicing the business
through a single channel
E) simplifying
the chart of accounts and controls around future changes.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
|
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a⇩ 
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Original report to the Appointments, Performance
Review and Value for Money Committee 6 June 2019 - Value for Money Finance
Review
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13
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Ngā kaihaina
Signatories
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Author
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Sarndra O'Toole - Team Leader Governance Advisors
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Authoriser
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Stephen Town - Chief Executive
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|
Governing Body
27 June 2019
|
|
|
Governing Body
27 June 2019
|
|
|
Governing Body
27 June 2019
|
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Governing Body
27 June 2019
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Summary of Governing Body information
memoranda and briefings - 27 June 2019 including the Forward Work Programme
File No.: CP2019/07807
Te take mō te
pūrongo
Purpose of the report
1. To
note the progress on the forward work programme appended as Attachment A.
2. To
receive a summary and provide a public record of memoranda or briefing papers
that may have been distributed to Governing Body members.
Whakarāpopototanga matua
Executive summary
3. This
is a regular information-only report which aims to provide greater visibility
of information circulated to Governing Body members via memoranda/briefings or
other means, where no decisions are required.
4. The
following workshops/briefings have taken place:
|
Date
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Workshop/Briefing
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13/6/19
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Annual Budget
Workshop
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5. This
document can be found on the Auckland Council website, at the following link:
http://infocouncil.aucklandcouncil.govt.nz/
o at the top left of the
page, select meeting/Te hui “Governing Body” from the drop-down tab
and click “View”;
o under
‘Attachments’, select either the HTML or PDF version of the
document entitled ‘Extra Attachments’.
6. Note
that, unlike an agenda report, staff will not be present to answer
questions about the items referred to in this summary. Governing
Body members should direct any questions to the authors.
|
Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) note
the progress on the forward work programme appended as Attachment A of the
agenda report
b) receive
the Summary of Governing Body information memoranda and briefings – 27
June 2019.
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Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
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Forward Work Programme
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81
|
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b⇩
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Annual Budget Workshop minutes
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91
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Ngā kaihaina
Signatories
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Author
|
Sarndra O'Toole - Team Leader Governance Advisors
|
|
Authoriser
|
Stephen Town - Chief Executive
|
|
Governing Body
27 June 2019
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|
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TIRA KĀWANA /
GOVERNING BODY FORWARD WORK PROGRAMME 2016 – 2019 TERM
The Governing Body
deals with strategy and policy decision-making that relates to the
environmental, social, economic and cultural activities of Auckland as well
as matters that are not the responsibility of another committee
|
|
The Mayor may require any matter
that would otherwise be reported to a committee, to be reported to the
Governing Body. If that matter is already on a published agenda for a
committee meeting, that meeting will not consider that matter unless invited
by the mayor to make a recommendation to the Governing Body.
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Lead
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Area of work
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Reason for work
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Governing Body role
(decision or direction)
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Budget/ Funding
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Expected timeframes
Highlight financial year quarter and state month if
known
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FY18/19
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FY19/20
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Apr-Jun
2 May
30 May
27 Jun
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Jul-Sep
25 Jul
22 Aug
26 Sep
|
Oct-Dec
Nov
Dec
|
Jan-Mar
Feb
Mar
|
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Chief Financial Office
|
Annual Budget 2019/2020 (Annual Plan)
|
The Local Government Act 2002 requires each local
authority to consult on and adopt a long term plan every three years.
In each intervening year local authorities are required to consult the
community on any significant or material changes to the relevant year of the
long term plan through the Annual Budget consultation document.
Legislation also requires that the council’s
consultation document include a summary of key matters from Local Board
Agreements and the Draft Tūpuna Maunga Authority Operational Plan for
the Annual Plan year.
|
Adopt consultation document and supporting
material
Approve Annual Budget
Progress to Date:
Public Consultation 13/12/18 GB/2018/205
Adoption of consultation material 13/2/19 GB/2019/2 & GB/2019/3
Decision-making meeting 22/5/19 GB/2019/40
Final adoption 20/6/19 GB/2019/56
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|
Q4
(Jun)
|
Q1
|
Q2
|
Q3
|
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Chief Operating Office
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Americas Cup 2021
|
Location, infrastructure and funding
|
Approve preferred location
Agree strategy for progressing resource consent
applications
Progress to Date:
Report considered 14/12/17 and approval of
Wynyard Basin option GB/2017/172 and agreed single hearing process
through direct referral
Report and revised decision and approval of
Wynyard Hobson proposal 29/3/18 GB/2018/63
Workshop – 6/12/18
Report and decision on additional funding
6/12/18 GB/2018/199
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|
Q4
|
Q1
|
Q2
|
Q3
|
|
|
Chief Executive’s Performance Objectives
|
The Appointments, Performance Review and Value for
Money Committee has the delegation to set performance objectives.
The Governing Body must then consider the
recommendations and make a decision.
|
Approve performance objectives.
Progress to Date:
Recommendations considered 22/11/18 in
confidential, open decision GB/2018/193
|
|
Q4
|
Q1
|
Q2
|
Q3
|
|
|
City Rail Link
|
Construction of the City Rail Link in the central city
|
Approve City Rail Link Heads of Agreement
Approve matters association with City Rail Link
Note any matters raised by the Audit and Risk
Committee about the project
Progress to Date:
Heads of Agreement approved 14/9/16
Conf
Appoint chair of City Rail Link
15/12/16 Conf
Note sponsors agreement and
establishment of new entity City Rail Link Limited 29/6/17 Conf
Report confirming role of Audit and Risk
Committee 25/10/18 GB/2018/175
Report on funding commitment 2/5/19 GB/2019/33
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|
Q4
|
Q1
|
Q2
|
Q3
|
|
Chief Financial Office
|
Annual Report
|
Statutory requirement
|
Adopt Annual Report
|
|
Q4
|
Q1
|
Q2
|
Q3
|
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Governance
|
Review of Code of Conduct
|
The experience of working with the current Code of
Conduct indicates that it could be further improved. In particular, it could
be clearer about complaint, investigation and resolution processes, as well
as available sanctions
|
Adopt new Elected Members Code of Conduct
Progress to Date:
Initial report was considered 22/2/18
Approval 22/2/18 for review GB/2018/37
Workshop – 15/3/18
Workshop – 26/11/18
Report 13/12/18 and deferral GB/2018/209 to new political term
|
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Mayoral Office
Governance
|
Terms of Reference
|
The Terms of Reference enables the governing Body to
delegate to committees those power necessary for them to carry out their
responsibilities to the most efficient and effective levels.
Any changes to the Terms of Reference must be done by
the Governing Body.
|
Adopt the Terms of Reference
Adopt changes to Terms of Reference
Progress to Date:
Amend due of disestablishment of ACIL and two
committee amendments 26/7/18 GB/2018/115
Amend to add Cr Paul Young to Committee’s
22/11/18 GB/2018/190
|
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Governance
|
Accountability Review of council-controlled
organisations
|
The accountability review are
to increase the accountability and value for money of CCOs by:
• increasing
the transparency of CCO decision-making
• increasing
the responsiveness of CCOs to the public and council
• improving
the recognition of ratepayer funding for CCO activity
• increasing
the ability to align CCOs to the direction set by the council.
Reporting
on a quarterly basis
|
Approve objectives as basis of review
Approve scope and timing
Progress to Date:
Approve objectives, scope and timing 23/2/17 GB/2017/17
Memorandum 9/4/18 to
councillors with an update
|
Within timelines and budgets
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Governance
|
Independent Māori Statutory Board funding
|
The Local Government (Auckland
Council) Act 2009 (LGACA) requires Auckland Council to meet the reasonable
costs of the Independent Māori Statutory Board (IMSB) board’s
operations, secretariat, the establishment of committees, and seeking and
obtaining advice (Schedule 2, clause 20, sub-clause 1, LGACA)
|
Approve 2019/2020 funding agreement
Progress to Date:
Report on funding
2/5/19 and funding approval GB/2019/35
|
|
Q4
May
|
Q1
|
Q2
|
Q3
|
|
Co-governance
|
Tūpuna Maunga o Tāmaki Makaurau Operations
Plan
|
Section 60 of
Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014
requires the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna
Maunga Authority) and Auckland Council to annually agree an operational plan
as part of the annual or long-term plan process.
This requires
the council to consult on a summary of the Draft Tūpuna Maunga o
Tāmaki Makaurau Operational Plan (the Draft Tūpuna Maunga Plan).
The
Governing Body is also required to adopt the final plan.
|
Adopt Operational Plan and summary
Progress to Date:
Report to approve draft 13/12/18 GB/2018/204
|
|
Q4
|
Q1
|
Q2
|
Q3
|
|
People and Performance
|
Health, Safety and Wellbeing
|
The
Governing Body has the role of the person or organisation conducting a business
or undertaking.
|
Receive the quarterly Health, Safety and Wellbeing Report
Progress to Date:
August 2018 report received GB/2018/147
December 2018 report received GB/2018/203
February 2019 report received GB/2019/15
|
|
Q4
Jun
|
Q1
|
Q2
|
Q3
|
|
Social Policy and Bylaws
|
Dog management Bylaw and Policy on Dogs
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
Progress to Date:
Report to Approve the statement of proposal
28/2/19 GB/2019/15
|
Within current baselines.
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Social Policy and Bylaws
|
Solid Waste Bylaw Review
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
Progress
to Date:
Report to Approve the
statement of proposal 2/5/19 GB/2019/34
|
Within current baselines.
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Social Policy and Bylaws
|
Trade Waste Bylaw Review
|
Legislative requirement to review the bylaw and policy after
five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
Progress to Date:
Report to Approve the
statement of proposal 28/3/19 GB/2019/23
|
Within current baselines.
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Social Policy and Bylaws
|
Signage Bylaw Review
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
|
Within current baselines.
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Social Policy and Bylaws
|
Alcohol Control Bylaw Review
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
|
Within current baselines.
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Social Policy and Bylaws
|
Cemeteries and Crematoria Bylaw Review
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
|
Within current baselines.
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Social Policy and Bylaws
|
Freedom Camping
|
Explore the need for and options for regulating freedom
camping in Auckland
Regulatory response may be
required following completion of research and pilot
|
If regulatory response required:
Approve statement of proposal
Make the bylaw
Progress to Date:
Approve the statement of proposal 22/11/18 GB/2018/188
|
Review is within current
baselines.
Funding proposals will be
required for any recommendations that require capital or operational
upgrades.
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Mayoral Office
|
Mayoral Housing Taskforce Steering Group
|
Oversee the progress and implementation of the June
2017 Mayoral Housing Taskforce report.
|
Setup, agree and approve membership of group
Receive six-monthly updates
Progress to Date:
Taskforce setup 27/7/17 GB/2017/79
Memorandum 9/4/18 to councillors updating
progress
Progress report 25/10/18 GB/2018/172
|
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Governance
|
Auckland Council Top Risk Register
|
The Audit and Risk Committee will refer the risk register
to the Governing Body every quarter.
|
Note the top risk register and risk heat map
Receive quarterly reports
Progress to Date:
September 2018 report 25/10/18 GB/2018/173
February 2019 report 28/2/19 GB/2019/9
|
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Governance
|
Te Tiriti o Waitangi / Treaty of Waitangi
|
The Crown negotiates settlements with iwi on a
confidential basis and from time to time invites Council to express its
views.
The Te Tiriti o Waitangi / Treaty of Waitangi
Settlement Working party is accountable to the Governing Body and reports its
findings to the Governing Body.
|
Approve submissions to the Crown as and when
required
Approve establishment and on-going
implementation of co-management and other governance arrangements
|
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Finance
|
Value for Money Reviews (s17A)
|
Required under section 17A of the Local Government Act
2002
|
Approve terms of reference for reviews
Progress to Date:
Information, Communication and
Technology and Customer Services Report 24/5/18 decision GB/2018/84
Group Procurement Report 27/6/18 decision GB/2018/98
Group Financial Services Report 27/9/18 decision GB/2018/146
Legal and Risk Management Report 22/11/18 decision GB/2018/189
Human Resource Management Services Report 28/3/19 decision GB/2019/21
Customer Services Report 2/5/19 decisions GB/2019/36
|
Within current baselines.
|
Q4
|
Q1
|
Q2
|
Q3
|
|
Lead
|
Area of work
|
Governing
Body role
(decision or direction)
|
Detailed Decisions
|
|
Governance
|
2018 Local Government New Zealand Conference and
Annual General Meeting
|
Appoint presiding delegate to Annual General
Meeting
Appoint three other delegates to Annual General
Meeting
Approve councillors to attend conference
|
Report was considered 22/3/18
Approved the above GB/2018/47
|
|
People and Performance
|
Remuneration Policy
|
Approve the change to the policy.
|
Report considered 22/3/18
Approved 22/3/18 GB/2018/42
|
|
Chief Planning Office
|
Auckland Plan Refresh
|
Approve refresh of Auckland Plan
|
Various workshops throughout
2017/2018
Adopted summary information 21/2/18
GB/2018/25
Adopted
by Planning Committee 6/5/18 PLA/2018/62
|
|
Chief Financial Office
|
Long-term Plan 2018-2028
|
Adopt consultation document and supporting
material
Adopt Long Term Plan and set rates
|
Various workshops throughout
2017/2018
Adopted consultation document and
supporting material 21/2/18 GB/2018/24
Agree recommendation for adoption
31/5/18 GB/2018/91
Adoption report 28/6/18 GB/2018/108
|
|
Chief Financial Office
|
Regional Fuel Tax Proposal
|
Approve a Regional Fuel Tax for Auckland
|
Approved 31/5/18 GB/2018/90
|
|
Governance
|
Advisory Panels
|
Approve appointments to advisory panels
|
Initial appointments to demographic
panels 23/3/17 Conf
Appointments to the Youth Advisory
Panel 25/5/17 Conf
Replacement members appointed to
Youth Advisory Panel 22/3/18 Conf
|
|
People and Performance
|
Chief Executive’s Employment Review Process
|
Approve performance objectives
Agree to the review of the chief executive
performance before 30 June 2018
Delegate the review if desired
Decision on chief executives contract
|
Objectives approved and released 23/11/17 GB/2017/153
Process approved 19/4/18 GB/2018/71
Re-appointment confirmed 27/6/18 GB/2018/103
|
|
Governance
|
Independent Maori Statutory Board funding
|
Approve 2018/2019 funding agreement
|
Report received
27/6/18 and funding approved GB/2018/94
|
|
Governance
|
Te Tiriti o Waitangi / Treaty of Waitangi
|
Approve submissions to the Crown as and when
required
Approve establishment and on-going
implementation of co-management and other governance arrangements
|
Submission on Point England Development Enabling
Bill 23/2/17 GB/2017/8
Submission on Ngāti Tamaoho Claims
Settlements Bill 27/7/17 GB/2017/85
Report Upper Mangatangi-Mangarawhiri Catchments
Co-governance Arrangements 24/8/17 GB/2017/99
Submission on Ngāi Tai ki Tāmaki
Claims Settlement Bill 22/2/18 GB/2018/36
Open Report Te Akitai Waiohua – Treaty
Settlement Redress 19/4/18 GB/2018/69
Open Report Ngāti Paoa – Treaty
settlement redress 24/5/18 GB/2018/85
Open Report on Maungauika – transfer of
administration 27/6/18 GB/2018/97
|
|
Chief Financial Office
|
Annual Report
|
Adopt Annual Report
|
Adoption 27/9/18 GB/2018/153
|
|
Mayoral Office
Governance
|
Terms of Reference
|
Adopt the Terms of Reference
Adopt changes to Terms of Reference
|
Initial adoption 1/11/16 GB/2016/237
Review report 14/12/17 GB/2017/177
Review after by-election 22/3/17 GB/2018/57
Amend Appointments, Performance Review and Value
for Money 19/4/19 GB/2018/71
|
|
People and Performance
|
Health, Safety and Wellbeing
|
Receive the quarterly Health, Safety and
Wellbeing Report
|
March 2018 report received GB/2018/55
June 2018 report received GB/2018/119
|
|
Governance
|
Accountability Review of council-controlled
organisations
|
Approve objectives as basis of review
Approve scope and timing
|
Approve objectives, scope and timing 23/2/17 GB/2017/17
Memorandum 9/4/18 to
councillors with an update
|
|
Governance
|
Representation Review
|
Approve the process for conducting the review
of representation arrangements
Approve final decision
|
Report and approval of process 14/12/17 GB/2017/175
Workshop – 16 October 2018
Recommendations report 18/10/18 and decision GB/2018/157-165
|
|
Social Policy and Bylaws
|
On-site Wastewater Bylaw
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
|
Approve the statement of proposal 26/7/18 GB/12018/121
Hearings
Panel report 25/10/18 and decision GB/2018/174
|
|
Financial Strategy and Planning
|
Contributions Policy
|
Adopt policy
|
Agree to consultation 30/4/18 GB/2018/79
Agree
extension until new policy in place 27/6/18 GB/2018/96
Workshop
– 15/10/18
Report for consultation 18/10/18 GB/2018/166
Stakeholder
Submissions Workshop – 23/11/18
Feedback
Session – 28/11/18
Workshops –
29/11/18 and 6/12/18
Report on feedback and adoption 13/12/18 GB/2018/206
|
|
Social Policy and Bylaws
|
Health and Hygiene Bylaw
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
|
Approve the statement of proposal 26/7/18 GB/2018/120
Hearings Panel Report and confirm the bylaw
22/11/18 GB/2018/187
|
|
Social Policy and Bylaws
|
Public Safety and Nuisance Bylaw Review
|
Approve statement of proposal. #
Make/Amend/Revoke
the
bylaw.
# public
notification is required for bylaw reviews even if no change to the bylaw is
recommended. Length of time required to draft the
statement of proposal will depend on the scope of amendments requested
following the review findings.
|
Report to Approve the statement of proposal
27/9/18 GB/2018/148
Panel report to approve bylaw 28/3/19 GB/2019/22
|
|
Governance
|
2019 Local Government New Zealand Conference and
Annual General Meeting
|
Appoint presiding delegate to Annual General
Meeting
Appoint three other delegates to Annual General
Meeting
Approve councillors to attend conference
|
Report to appoint delegates and approve
attendance 28/3/19 GB/2019/25
|
|
Governance
|
Advisory Panels
|
Approve appointments to advisory panels
|
Replacement members appointed to Youth Advisory Panel open process report 25/10/18 GB/2018/177 decision made in confidential
|
|
Governing Body
27 June 2019
|
|
|
Governing Body
27 June 2019
|
|
Summary of Confidential Decisions and
related information released into Open
File No.: CP2019/11177
Te take mō te
pūrongo
Purpose of the report
1. To
note confidential decisions and related information released into the public
domain.
Whakarāpopototanga matua
Executive summary
2. This
is a regular information-only report which aims to provide greater visibility
of confidential decisions made which can now be released into the public
domain.
3. The
following decisions are now publicly available:
|
Date of
Decision
|
Subject
|
|
17/3/16
|
Civic
Administration Building
(this decision
was made at the Finance and Performance Committee)
|
4. The
relevant decisions, original reports and/or original attachments for the above
decision is appended to this report under ‘Attachments’.
5. Note
that, unlike an agenda report, staff will not be present to answer
questions about the items referred to in this summary. Governing
Body members should direct any questions to the authors.
|
Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) note
the confidential decisions and related information that are now publicly
available.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
17/3/16 Civic Administration Building - Finance and
Performance Committee
|
97
|
Ngā kaihaina
Signatories
|
Author
|
Sarndra O'Toole - Team Leader Governance Advisors
|
|
Authoriser
|
Stephen Town - Chief Executive
|
|
Governing Body
27 June 2019
|
|
|
Governing Body
27 June 2019
|
|
Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 City
Rail Link Limited Shareholder approval of major transaction
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s) under
section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
In
particular, the report contains commercially sensitive information. The
disclosure of this information would compromise City Rail Link Limited's
negotiating position.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
