Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday, 19 June 2019 at 4.30pm.

 

present

 

Chairperson

Julia Parfitt, JP

 

Deputy Chairperson

Janet Fitzgerald, JP

 

Members

Chris Bettany

 

 

David Cooper

 

 

Caitlin Watson

 

 

Vicki Watson

Until 7.24pm, Item 8

 

Mike Williamson

 

 

ABSENT

 

Member

Gary Holmes

 

 

 

ALSO PRESENT

 

Councillor

John Watson

from 6.00pm, Item 8

 

 

 

 

 

 

 

 

 

 

 


Hibiscus and Bays Local Board

19 June 2019

 

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

 

 

2          Apologies

  

Resolution number HB/2019/88

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)         accept the apology from member G Holmes for absence.

 

CARRIED

 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

 

4          Confirmation of Minutes

 

Resolution number HB/2019/89

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 6 June 2019, as a true and correct record.

CARRIED

 

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

 

7          Petitions

 

There were no petitions.

 

 

 

Note:   From this point forward, agenda items were taken in the following order:

 

            Item

 

10      Extraordinary Business

11      Community Facilities work programme adoptiong report Hibiscus and Bays

12      Auckland Transport Update to Hibiscus and Bays Local Board June 2019

13      Hibiscus and Bays Quick Response Round Three 2018/2019 grant allocations

14      Mairangi Bay Pump Station Landscape Concept Plan

15      Approval of the Hibiscus and Bays Local Board Plans and Places 2019/2020 work programme

16      Hibiscus and Bays Local Board 2019/2020 Local Economic Development Work Programme

17      Approval of the 2019/2020 Hibiscus and Bays local environment work programme

18      Approval of the Hibiscus and Bays Local Board community Service 2019/2020 work programme

19      New lease to Hibiscus Coast Radio Society Incorporated

20      New least to Orewa Badminton Charitable Trust

21      Changes to Local Board Standing Orders

22      Panuku Auckland Development six-monthly Local Board update from 1 November 2019 to 30 April 2019

23      Business Improvement District Programme Compliance Report to Hibiscus and Bays Local Board

25      Governance Forward Work Calendar

26      Record of Workshop Meetings

27      Consideration of Extraordinary Items

8        Deputations

24      Ward Councillors Update

9        Public Forum      

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Community Facilities work programme adoption report Hibiscus and Bays

 

Kathryn Martin, Manager Programme Development, Community Facilities and Joe Bywater, Work Programme Lead, Community Facilties were in attendance for this item.

Note:     that the renewals work programme may be adjusted as new information is forthcoming for the Orewa Basketball Court, but it may require the delay of other projects to maintain expenditure within agreed funding levels.

A copy of the tabled document Attachment C – Amendments to Build, Maintain, Renew Work Programme 2019-2020 has been placed on the official minutes and is available on the  Auckland Council website as a minutes attachment.

 

Resolution number HB/2019/90

MOVED by Chairperson J Parfitt, seconded by Member V Watson:  

That the Hibiscus and Bays Local Board:

a)         approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew with amendments as outlined in the tabled document dated 19 June 2019 entitled ‘Attachment C – Amendments to Build, Maintain, Renew Work Programme 2019-2000’ and Attachment B – Community Leases to the agenda report 

b)      approve in principle the 2020 – 2022 Community Facilities Work Programme (years 2 and 3) as detailed in Attachment A – Build, Maintain, Renew with amendments as outlined in the tabled document dated 19 June 2019 entitled ‘Attachment C – Amendment to Build, Maintain, Renew Work Programme 2019-2022’ and Attachment B – Community Leases to the agenda report

c)      approve the risk adjusted programme projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year

d)      note that approval of budget allocation in the 2019/2020 year for multi-year projects may commit the board to the allocation of subsequent years’ budgets

e)      note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019

f)       provide the following feedback for consideration by the Environment and Community Committee in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets:

i)       acknowledge that Hibiscus and Bays is currently experiencing significant growth and supports continued funding from the above budgets

ii)      support the use of the above budget to deliver the following projects that are identified within the work programme:

A)    2063 Deep Creek Reserve toilet and carpark

B)    2120 Metro Park West - develop reserve

C)    2372 Beachwood Drive, Hatfields Beach - develop play space

D)    2263 Freyberg Park - lights on Field 3

E)    2064 Red Beach Park - develop sand carpet and flood lights

iii)     advocate for funding for a new playspace within the reserve at Woodridge Drive at Whangaparāoa

iv)     advocate for funding towards an indoor recreational facility within the sporting precinct at Metro Park East, Millwater

g)      note that budget allocation for all projects in the 2019 – 2022 Community Facilities Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses

h)      delegate to the Chairperson and Deputy Chairperson authority to approve minor amendments to the 2019 – 2022 Community Facilities Work Programme, following receipt of written advice from staff

i)       delegate to the Manager Community Leases authority to use the agreed streamlined renewal process for lease renewals without variations.     

 

CARRIED

 

Attachments

a     19 June 2019 - Hibiscus and Bays Local Board, Item 11 - Community Facilities Work Programme adoption report Hibiscus and Bays - Tabled Attachment C

 

 

12

Auckland Transport Update to Hibiscus and Bays Local Board June 2019

 

Jonathan Anyon, Elected Member Relationship Manager Team Manager, Auckland Transport was in attendance for this item.

 

Resolution number HB/2019/91

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Transport Update to Hibiscus and Bays Local Board June 2019 report

b)      prioritise the projects for funding from Auckland Transport’s Community Safety Fund as follows:

i)       20 Ramsgate Terrace – conversion of existing raised table to a zebra crossing;

ii)      214 Hibiscus Coast Highway – Zebra Toucan Crossing for both Cyclists and Pedestrians linking shared paths across Hibiscus Coast Highway;

iii)     Hatfields Beach pedestrian crossing to public toilet;

iv)     Saddleback Rise pedestrian crossing.

 

CARRIED

 

 

13

Hibiscus and Bays Quick Response Round Three 2018/2019 grant allocations

 

Resolution number HB/2019/92

MOVED by Chairperson J Parfitt, seconded by Member D Cooper:  

That the Hibiscus and Bays Local Board:

a)      agree to fund, part-fund or decline each application received in Hibiscus and Bays Quick Response Round Three 2018/2019, listed in Table One.  

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount Allocated

QR1906-313

Centrestage Theatre Company (Orewa) Incorporated

Arts and culture

Towards the technical support costs to deliver "The Vicar of Dibley" production.

$2000

$2000

QR1906-303

Hibiscus Coast Community Patrol Charitable Trust

Community

Towards the costs to provide eleven patrollers with first aid training.

$1969

$1000

QR1906-306

Torbay Garden Club

Community

Towards the purchase of a projector.

$1000

$0

Insufficient funds to support lower priority applications

QR1906-309

Royal New Zealand Plunket Trust

Community

Towards the purchase of wooden toys and resources for the Mairangi Bay, Orewa and Whangaparaoa playgroups.

$1580

$0

Insufficient funds to support lower priority applications

QR1906-310

Taiaotea Air Scouts

under the umbrella of The Scout Association of New Zealand

Community

Towards the purchase of 36 folding chairs, three compasses and one ceramic whiteboard.

$1950

$1000

QR1906-312

Claire Thiveyrat

Community

Towards the costs to deliver five motherhood workshops including venue hire, refreshments, printing, marketing and a donation for the speaker.

$1000

$500

QR1906-314

Te Herenga Waka o Orewa Incorporated

Community

Towards the purchase of gardening tools and a compost bin for a community garden.

$1410

$1410

QR1906-315

Pages Design and Print Services Limited

Community

Towards the printing of the community-based "ShoreLines" magazine.

$2000

$0

Insufficient funds to support lower priority applications

QR1906-316

Empowerment Trust

Community

Towards the facilitation and delivery costs to deliver "Kidpower for Young Children," including the resources kit, and "Kidpower Confident Kids" programmes to two schools in the local board area.

$2,000.00

$0

Insufficient funds to support lower priority applications

QR1906-319

North Shore Community Toy Library Incorporated

Community

Towards the purchase of science, technology, engineering and mathematics (STEM) toys for the toy library.

$1200

$500

QR1906-321

No. 5 (Rodney District) Squadron Air Training Corps

under the umbrella of The Air Training Corps Association of New Zealand Incorporated

Community

Towards the purchase of sunhats.

$2000

$1000

QR1906-323

Youthline Auckland Charitable Trust

Community

Towards the telecommunication costs of the helpline.

$2,000.00

$0

Already received two successful grants

QR1906-324

The Hibiscus Coast Elderly Peoples Lunch Club

Community

Towards the food and beverage purchase for a Christmas luncheon.

$500

$500

QR1906-325

Harbour Hospice Trust

Community

Towards the venue hire, music, lighting, sound and crew costs for a Harbour Hospice fundraising event.

$2000

$1000

QR1906-326

Parenting Place Charitable Trust

Community

Towards the presenter wages to deliver mental health and life skills presentations to schools in the local board area.

$2000  

$2000

QR1906-327

Conscious Kids Education Limited

Community

Towards venue hire, facilitation, marketing, event management and administration costs for the "Junky Monkeys - Pop Up Adventure Playground" event.

$1852  

$1500

QR1906-328

Coast Youth Community Trust Incorporated

Community

Towards the information technology (IT) costs.

$2000

$1000

QR1906-330

Empathy Group

Community

Towards the venue hire and speaker fees to host a monthly suicide support group.

$1000

$700

QR1906-331

Silverdale Area Business Association

Community

Towards the technical specialist fees to upgrade the existing website.

$2000

$0

Insufficient funds to support lower priority applications

QR1906-333

UpsideDowns Education Trust

Community

Towards the speech language therapy fees for two children in the local board area.

$2000

$0

Insufficient community outcome demonstrated

QR1906-334

Silverdale and Districts Historical Society Incorporated

Community

Towards the purchase of two laptop computers.

$1800

$1000

 

QR1906-332

Brake (New Zealand)

Events

Towards the costs to deliver a traffic victims’ remembrance event, specifically the costs of marquee hire, staff costs, advertising and refreshments.

$692

$0

Insufficient funds to support lower priority applications

QR1906-307

Windsor Park Community and Multisport Hub Incorporated

Sport and recreation

Towards electricity costs.

$2000

$1000

QR1906-317

East Coast Bays' and Districts Cricket Club Incorporated

Sport and recreation

Towards the indoor net hire, coaching costs and administration costs to deliver an eight-week winter programme.

$1270

$0

Already received two successful grants this financial year

QR1906-322

North Harbour Synchronised Swimming Club

Sport and recreation

Towards the pool hire at the Millennium National Aquatic Centre.

$1455

$500

QR1906-335

Orewa Croquet Club Incorporated

Sport and recreation

Towards the purchase of high-quality polo shirts for club members.

$2000

$0

Insufficient funds to support lower priority applications

QR1906-336

Hibiscus Mens Shed Trust

Community

Towards the cost of installing security cameras.

$2000

$2000

Funds to be released under the condition that the security cameras can be reinstalled at new premises if applicant relocates premises

LG1906-236

Silverdale Area Business Association

Community

Towards the overall costs to host the "Carols on the Green" event.

$4000

$3428.55

Total

 

 

 

$46,678

$22,038.55

 CARRIED

 

 

 

 

14

Mairangi Bay Pumpstation Landscape Concept Plan

 

Maylene Barrett, Senior Parks Planner, was in attendance for this item.

 

Resolution number HB/2019/93

MOVED by Chairperson J Parfitt, seconded by Member D Cooper:  

That the Hibiscus and Bays Local Board:

a)        support in principal the Mairangi Bay Pump Station Landscape Concept Plan prepared by WSP Opus dated 23/05/2019 for the reinstatement of the land at 10 Sidmouth Street following relocation of the pump station to 12R Sidmouth Street

b)      request that Watercare work with the Mairangi Bay Surf Lifesaving Club to assist with the building of the new storage facility

c)      support pedestrian connection option 1 as marked in blue on plan 01 General Arrangement dated 19 June 2019.

CARRIED

 


 

 

15

Approval of the Hibiscus and Bays Local Board Plans and Places 2019/2020 work programme

 

Note:     That officers be requested to add Mairangi Bay Business Association to the organisations to be consulted during the scoping and development of the Mairangi Bay Centre planning project.

 

Resolution number HB/2019/94

MOVED by Member D Cooper, seconded by Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      approve the allocation of $20,000 of Locally Driven Initiative opex for the Mairangi Bay Centre project in the 2019/2020 financial year as part of the Hibiscus and Bays  Local Board work programme

b)      approve the co-ordination role of Plans and Places for the Mairangi Bay Centre project

c)      delegate to Chairperson and Deputy Chairperson, authority to approve minor changes to the 2019/2020 Plans and Places work programme, following receipt of written advice from staff.

CARRIED

 

 

16

Hibiscus and Bays Local Board 2019/2020 Local Economic Development Work Programme

 

Anna Halliwell , Relationshiop Advisor,  was in attendance for this item.

 

Resolution number HB/2019/95

MOVED by Chairperson J Parfitt, seconded by Member V Watson:  

That the Hibiscus and Bays Local Board:

a)      approve 2019/2020 local economic development work programme as presented in attachment A to this report

b)      delegate to the Chairperson and Deputy Chairperson, authority to approve minor changes to the 2019/2020 Local Economic Development Work Programme following receipt of written advice from staff.

CARRIED

 

 

 

17

Approval of the 2019/2020 Hibiscus and Bays local environment work programme

 

Anna Halliwell, Relationship Advisor was in attendance for this item.

 

Resolution number HB/2019/96

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:   

That the Hibiscus and Bays Local Board:

a)      approve the allocation of $205,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as summarised in the table below:

Project

Budget

Sustainable Schools - Ko te wai he taonga (water is a treasure) project

$20,000

Silverdale Business Waste Advisory Programme

$20,000

New project: Sediment related water quality testing project

$25,000

Project

Budget

North-West Wildlink Restoration Hibiscus and Bays

$75,000

New project: EcoNeighbourhoods

$30,000

North West Wildlink Waterways

$35,000

TOTAL

$205,000

 

b)        delegate to the Chairperson and the Deputy Chairperson authority to approve minor changes to the 2019/2020 Local Environment Work Programme following receipt of written advice from staff.

 

CARRIED

 

 

18

Approval of the Hibiscus and Bays Local Board community services 2019/2020 work programme

 

Suzanne Dennehy, Strategic Broker was in attendance for this item.

 

Resolution number HB/2019/97

MOVED by Chairperson J Parfitt, seconded by Member C Watson:  

That the Hibiscus and Bays Local Board:

a)      approve the 2019/2020 community services work programme (Attachment A to the agenda report).

b)      delegate to the Chairperson and Deputy Chairperson authority to approve minor changes to the 2019/2020 Local Board Community Services Work Programme following receipt of written advice from staff.

 

CARRIED

 

 

 

19

New lease to Hibiscus Coast Radio Society Incorporated

 

Resolution number HB/2019/98

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member V Watson:  

That the Hibiscus and Bays Local Board:

a)      take note of the public notification of Auckland Council’s intention to grant a lease to Hibiscus Coast Radio Society Incorporated

b)      delegate to the Hibiscus and Bays Local Board Chairperson, following public notification, the authority to appoint a hearings panel to consider submissions and objections, and to make a decision.

c)      grant, subject to any objections being resolved, a new community lease to Hibiscus Coast Radio Society Incorporated for the tenant-owned building and surrounding land comprising approximately 3350m², situated at 1/479 Whangaparaoa Road, Stanmore Bay, delineated in red and marked A on Attachment A on the land described as Lot 2 Deposited Plan 87800 subject to the following terms:

i)       term – 10 years commencing on 1 July 2019 with one right of renewal for a further term of 10 years

ii)      final expiry – 30 June 2039

iii)     rent - $1.00 plus GST per annum if demanded

iv)     all other terms and conditions to be in line with Auckland Council’s Community Occupancy Guidelines 2012.

d)      delegate to the Hibiscus and Bays Local Board Chairperson and Deputy Chairperson the authority to approve Hibiscus Coast Radio Society Incorporated’s Community Outcomes Plan, which will be appended to the lease.

CARRIED

 

 

20

New lease to Orewa Badminton Charitable Trust

 

Resolution number HB/2019/99

MOVED by Chairperson J Parfitt, seconded by Member M Williamson:  

That the Hibiscus and Bays Local Board:

a)      grant a new community lease to Orewa Badminton Charitable Trust for the footprint of the club-owned building comprising 885m2  (more or less), situated at Victor Eaves Park, 87 Florence Avenue, Orewa, delineated in red and marked A on Attachment A on the land described as Lot 2 DP 89502 subject to the following terms:

i)    term – 10 years commencing on 1 July 2019 with one right of renewal for 10 years

ii)   final expiry – 30 June 2039

iii)  rent - $1.00 plus GST per annum if demanded

iv)  all other terms and conditions to be in line with the Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012

b)      approve the Orewa Badminton Charitable Trust’s Community Outcomes Plan which will be appended to the lease and is appended as Attachment B to the agenda report.

CARRIED

 

 

21

Changes to Local Board Standing Orders

 

Resolution number HB/2019/100

MOVED by Member C Bettany, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      note the new statutory responsibility of the chief executive:

facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001;

b)      amend standing order 2.3.3 by replacing:

Public notification about extraordinary meetings

The chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

with:

Calling an emergency meeting

The chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

c)      amend standing order 7.2.3 by replacing:

Public notification about extraordinary meetings

Where an extraordinary meeting of the local board or a committee is called and notice of that meeting cannot be given in the manner required or permitted (by Standing Order 7.2.1 as appropriate), Auckland Council shall publicly notify or advertise that meeting, and the general nature of business to be transacted at that meeting as soon as reasonably before the meeting is to be held, as is reasonable in the circumstances.

with:

Notification of extraordinary / emergency meetings

Where the local board or a committee calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances.

d)      amend standing order 9.4 (Definitions) by replacing:

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

with:

Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002.

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

e)      amend standing order 9.4 (Definitions) by replacing:

Meeting means:

(a)     any first or ordinary or extraordinary meeting of the local board

with:

Meeting means:

(a)     any first or ordinary or extraordinary or emergency meeting of the local board

f)       amend standing order 9.4 (Definitions) by replacing:

Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region.

with:

Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region.

g)      amend standing order 9.4 (Definitions) by replacing:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) If Waitangi Day or Anzac Day falls on a Saturday or a Sunday, the following Monday;  and

(c)  a day in the period commencing with 25 December in any year and ending with 15 January in the following year.

with:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) where Waitangi Day or ANZAC Day falls on a weekend, the following Monday

(c)  Auckland Anniversary Day

(d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year.

h)      amend the following standing orders:

i)       SO 2.3:

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

ii)      SO 7.2.4

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

iii)     SOs 1.1.3, 2.4.1, 2.4.2, 7.2.3, 7.2.4, 7.3.2:

replace the words “extraordinary meeting” with “extraordinary or emergency meeting”

i)       amend standing order 3.3.3 to remove the requirement to be representing the council:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are: 

a)   where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

b)   to accommodate the member’s illness or infirmity

c)   in emergencies.

The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

CARRIED

 

 

22

Panuku Auckland Development six-monthly Local Board update from 1 November 2018 to 30 April 2019

 

Resolution number HB/2019/101

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)         defer the item to the July business meeting and request an officer attend to present the report.

CARRIED

 

 

23

Business Improvement District Programme Compliance Report to Hibiscus and Bays Local Board

 

Resolution number HB/2019/102

MOVED by Chairperson J Parfitt, seconded by Member C Watson:  

That the Hibiscus and Bays Local Board:

a)      agree, pursuant to standing order 1.10.1, to revoke subsections a) ii), a) iii) and a) iv) of resolution HB/2019/64, adopted at the ordinary meeting held on 15 May 2019, which reads as follows:

That the Hibiscus and Bays Local Board:

recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District programmes:

i)          $150,000 for Browns Bay Business Association;

ii)         $232,220 for Mainstreet Orewa Incorporated trading as Destination Orewa Beach (Business Association);

iii)       $63,000 for Mairangi Bay Business Association; and

iv)       $15,415 for Torbay Business Association.

and replace it with:

recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District programmes:

i)          $150,000 for Browns Bay Business Association;

ii)         $241,509 for Mainstreet Orewa Incorporated trading as Destination Orewa Beach (Business Association);

iii)       $65,000 for Mairangi Bay Business Association; and

iv)       $15,915 for Torbay Business Association.

CARRIED

 


 

 

25

Governance Forward Work Calendar

 

Resolution number HB/2019/103

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)      receive the Governance Forward Work Calendar report.

 

CARRIED

 

 

26

Record of Workshop Meetings

 

Resolution number HB/2019/104

MOVED by Deputy Chairperson J Fitzgerald, seconded by Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      endorse the record of the workshop meetings held on 9 and 23 May 2019 and 6 June 2019.

CARRIED

 

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

Dinner adjournment 6.01pm – 6.30pm

 

Councillor J Watson present at 6.00pm

 

8          Deputations

 

8.1

Hibiscus Coast Citizens Advice Bureau

 

Mr Graham Dykes and Mrs Jill Green were in attendance to make a presentation and to thank the local board for their assistance in getting the premises refurbished.

A copy of the powerpoint presentation has been placed on the official minutes and is available on the  Auckland Council website as a minutes attachment.

 

Resolution number HB/2019/105

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      thank Mr Dykes and Mrs Green for their presentation on the work of the Hibiscus Coast Citizens Advice Bureau.

 

CARRIED

 

Attachments

a     19 June 2019 - Hibiscus and Bays Local Board, Item 8.1 - Hibiscus Coast Citizens Advice Bureau - presentation

 


 

 

24

Ward Councillors Update

 

Councillor John Watson was in attendance for this item.

 

Resolution number HB/2019/106

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)      thank Councillor Watson for his update.

 

CARRIED

 

8          Deputations Continued

 

8.2

Hibiscus Coast Zero Waste

 

Mrs Betsy Kettle was in attendance to discuss climate change and the Hibiscus Coast Zero Waste submission to the Waste Minimisation and Management bylaw.

A copy of the powerpoint and presentation has been placed on the official minutes and is available on the  Auckland Council website as a minutes attachment.

 

Resolution number HB/2019/107

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)      thank Mrs Kettle for her presentation on the Sustainable North Trust trading as  Hibiscus Coast Zero Waste.

 

CARRIED

 

Attachments

a     19 June 2019 - Hibiscus and Bays Local Board, Item 8.2 - Hibiscus Coast Zero Waste - powerpoint presentation

b     19 June 2019 - Hibiscus and Bays Local Board Item 8.2 - Hibiscus Coast Zero Waste - submission

 

 

8.3

Orewa Beach Carnival

 

Mr Ken Ogilvie, applicant and Saskia Coley, Events Facilitator were in attendance to speak on the proposed Orewa Beach Carnival.

 

Resolution number HB/2019/108

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      thank Mr Ogilvie  for his presentation on the proposed Orewa Beach Carnival event.

CARRIED

 

 

Member V Watson left the meeting at 7.24 pm.

 


 

 

9          Public Forum

 

9.1

Orewa Surf Life Saving Club

 

Mr Zane Taylor and Terry Grey from the Orewa Surf Life Saving Club were in attendance to make a presentation to the local board to thank the local board for their support.

 

Resolution number HB/2019/109

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)        thank the representatives of the Orewa Surf Life Saving Club for their attendance.

 

CARRIED

 

 

9.2

Orewa College Student Council

 

Darby Turner from the Orewa College Student Council was in attendance to discuss the rainbow bridge between Centrestage and Orewa College.  .

 

Resolution number HB/2019/110

MOVED by Chairperson J Parfitt, seconded by Member C Watson:  

That the Hibiscus and Bays Local Board:

a)        thank the representatives of the Orewa College Student Council for their attendance.

 

CARRIED

 

 

9.3

Long Bay Great Park Society

 

Bruce Usher and Nathan Pont were in attendance to brief the local board on what is happening with the marine reserve and the modelling Council is undertaking in the Long Bay/Okura area.

 

Resolution number HB/2019/111

MOVED by Member C Bettany, seconded by Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)        thank  Mr Usher and Mr Pont for their presentation.

 

CARRIED

 


 

 

8.12 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

 

 

CHAIRPERSON:........................................................