Hibiscus and Bays Local Board
OPEN MINUTES
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Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday, 19 June 2019 at 4.30pm.
Chairperson |
Julia Parfitt, JP |
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Deputy Chairperson |
Janet Fitzgerald, JP |
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Members |
Chris Bettany |
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David Cooper |
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Caitlin Watson |
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Vicki Watson |
Until 7.24pm, Item 8 |
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Mike Williamson |
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ABSENT
Member |
Gary Holmes |
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ALSO PRESENT
Councillor |
John Watson |
from 6.00pm, Item 8 |
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Hibiscus and Bays Local Board 19 June 2019 |
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The Chairperson opened the meeting and welcomed those in attendance.
Resolution number HB/2019/88 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) accept the apology from member G Holmes for absence.
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There were no declarations of interest.
Resolution number HB/2019/89 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 6 June 2019, as a true and correct record. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
Note: From this point forward, agenda items were taken in the following order:
Item
10 Extraordinary Business
11 Community Facilities work programme adoptiong report Hibiscus and Bays
12 Auckland Transport Update to Hibiscus and Bays Local Board June 2019
13 Hibiscus and Bays Quick Response Round Three 2018/2019 grant allocations
14 Mairangi Bay Pump Station Landscape Concept Plan
15 Approval of the Hibiscus and Bays Local Board Plans and Places 2019/2020 work programme
16 Hibiscus and Bays Local Board 2019/2020 Local Economic Development Work Programme
17 Approval of the 2019/2020 Hibiscus and Bays local environment work programme
18 Approval of the Hibiscus and Bays Local Board community Service 2019/2020 work programme
19 New lease to Hibiscus Coast Radio Society Incorporated
20 New least to Orewa Badminton Charitable Trust
21 Changes to Local Board Standing Orders
22 Panuku Auckland Development six-monthly Local Board update from 1 November 2019 to 30 April 2019
23 Business Improvement District Programme Compliance Report to Hibiscus and Bays Local Board
25 Governance Forward Work Calendar
26 Record of Workshop Meetings
27 Consideration of Extraordinary Items
8 Deputations
24 Ward Councillors Update
9 Public Forum
There was no extraordinary business.
11 |
Community Facilities work programme adoption report Hibiscus and Bays |
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Kathryn Martin, Manager Programme Development, Community Facilities and Joe Bywater, Work Programme Lead, Community Facilties were in attendance for this item. Note: that the renewals work programme may be adjusted as new information is forthcoming for the Orewa Basketball Court, but it may require the delay of other projects to maintain expenditure within agreed funding levels. A copy of the tabled document Attachment C – Amendments to Build, Maintain, Renew Work Programme 2019-2020 has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number HB/2019/90 MOVED by Chairperson J Parfitt, seconded by Member V Watson: That the Hibiscus and Bays Local Board: a) approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew with amendments as outlined in the tabled document dated 19 June 2019 entitled ‘Attachment C – Amendments to Build, Maintain, Renew Work Programme 2019-2000’ and Attachment B – Community Leases to the agenda report b) approve in principle the 2020 – 2022 Community Facilities Work Programme (years 2 and 3) as detailed in Attachment A – Build, Maintain, Renew with amendments as outlined in the tabled document dated 19 June 2019 entitled ‘Attachment C – Amendment to Build, Maintain, Renew Work Programme 2019-2022’ and Attachment B – Community Leases to the agenda report c) approve the risk adjusted programme projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year d) note that approval of budget allocation in the 2019/2020 year for multi-year projects may commit the board to the allocation of subsequent years’ budgets e) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019 f) provide the following feedback for consideration by the Environment and Community Committee in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets: i) acknowledge that Hibiscus and Bays is currently experiencing significant growth and supports continued funding from the above budgets ii) support the use of the above budget to deliver the following projects that are identified within the work programme: A) 2063 Deep Creek Reserve toilet and carpark B) 2120 Metro Park West - develop reserve C) 2372 Beachwood Drive, Hatfields Beach - develop play space D) 2263 Freyberg Park - lights on Field 3 E) 2064 Red Beach Park - develop sand carpet and flood lights iii) advocate for funding for a new playspace within the reserve at Woodridge Drive at Whangaparāoa iv) advocate for funding towards an indoor recreational facility within the sporting precinct at Metro Park East, Millwater g) note that budget allocation for all projects in the 2019 – 2022 Community Facilities Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses h) delegate to the Chairperson and Deputy Chairperson authority to approve minor amendments to the 2019 – 2022 Community Facilities Work Programme, following receipt of written advice from staff i) delegate to the Manager Community Leases authority to use the agreed streamlined renewal process for lease renewals without variations.
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a 19 June 2019 - Hibiscus and Bays Local Board, Item 11 - Community Facilities Work Programme adoption report Hibiscus and Bays - Tabled Attachment C |
12 |
Auckland Transport Update to Hibiscus and Bays Local Board June 2019 |
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Jonathan Anyon, Elected Member Relationship Manager Team Manager, Auckland Transport was in attendance for this item. |
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Resolution number HB/2019/91 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) receive the Auckland Transport Update to Hibiscus and Bays Local Board June 2019 report b) prioritise the projects for funding from Auckland Transport’s Community Safety Fund as follows: i) 20 Ramsgate Terrace – conversion of existing raised table to a zebra crossing; ii) 214 Hibiscus Coast Highway – Zebra Toucan Crossing for both Cyclists and Pedestrians linking shared paths across Hibiscus Coast Highway; iii) Hatfields Beach pedestrian crossing to public toilet; iv) Saddleback Rise pedestrian crossing.
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Hibiscus and Bays Quick Response Round Three 2018/2019 grant allocations |
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Resolution number HB/2019/92 MOVED by Chairperson J Parfitt, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: a) agree to fund, part-fund or decline each application received in Hibiscus and Bays Quick Response Round Three 2018/2019, listed in Table One.
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Maylene Barrett, Senior Parks Planner, was in attendance for this item. |
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Resolution number HB/2019/93 MOVED by Chairperson J Parfitt, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: a) support in principal the Mairangi Bay Pump Station Landscape Concept Plan prepared by WSP Opus dated 23/05/2019 for the reinstatement of the land at 10 Sidmouth Street following relocation of the pump station to 12R Sidmouth Street b) request that Watercare work with the Mairangi Bay Surf Lifesaving Club to assist with the building of the new storage facility c) support pedestrian connection option 1 as marked in blue on plan 01 General Arrangement dated 19 June 2019. |
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Approval of the Hibiscus and Bays Local Board Plans and Places 2019/2020 work programme |
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Note: That officers be requested to add Mairangi Bay Business Association to the organisations to be consulted during the scoping and development of the Mairangi Bay Centre planning project. |
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Resolution number HB/2019/94 MOVED by Member D Cooper, seconded by Chairperson J Parfitt: That the Hibiscus and Bays Local Board: a) approve the allocation of $20,000 of Locally Driven Initiative opex for the Mairangi Bay Centre project in the 2019/2020 financial year as part of the Hibiscus and Bays Local Board work programme b) approve the co-ordination role of Plans and Places for the Mairangi Bay Centre project c) delegate to Chairperson and Deputy Chairperson, authority to approve minor changes to the 2019/2020 Plans and Places work programme, following receipt of written advice from staff. |
Hibiscus and Bays Local Board 2019/2020 Local Economic Development Work Programme |
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Anna Halliwell , Relationshiop Advisor, was in attendance for this item. |
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Resolution number HB/2019/95 MOVED by Chairperson J Parfitt, seconded by Member V Watson: That the Hibiscus and Bays Local Board: a) approve 2019/2020 local economic development work programme as presented in attachment A to this report b) delegate to the Chairperson and Deputy Chairperson, authority to approve minor changes to the 2019/2020 Local Economic Development Work Programme following receipt of written advice from staff. |
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Approval of the 2019/2020 Hibiscus and Bays local environment work programme |
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Anna Halliwell, Relationship Advisor was in attendance for this item. |
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Resolution number HB/2019/96 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) approve the allocation of $205,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as summarised in the table below:
b) delegate to the Chairperson and the Deputy Chairperson authority to approve minor changes to the 2019/2020 Local Environment Work Programme following receipt of written advice from staff.
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Approval of the Hibiscus and Bays Local Board community services 2019/2020 work programme |
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Suzanne Dennehy, Strategic Broker was in attendance for this item. |
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Resolution number HB/2019/97 MOVED by Chairperson J Parfitt, seconded by Member C Watson: That the Hibiscus and Bays Local Board: a) approve the 2019/2020 community services work programme (Attachment A to the agenda report). b) delegate to the Chairperson and Deputy Chairperson authority to approve minor changes to the 2019/2020 Local Board Community Services Work Programme following receipt of written advice from staff.
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Resolution number HB/2019/98 MOVED by Deputy Chairperson J Fitzgerald, seconded by Member V Watson: That the Hibiscus and Bays Local Board: a) take note of the public notification of Auckland Council’s intention to grant a lease to Hibiscus Coast Radio Society Incorporated b) delegate to the Hibiscus and Bays Local Board Chairperson, following public notification, the authority to appoint a hearings panel to consider submissions and objections, and to make a decision. c) grant, subject to any objections being resolved, a new community lease to Hibiscus Coast Radio Society Incorporated for the tenant-owned building and surrounding land comprising approximately 3350m², situated at 1/479 Whangaparaoa Road, Stanmore Bay, delineated in red and marked A on Attachment A on the land described as Lot 2 Deposited Plan 87800 subject to the following terms: i) term – 10 years commencing on 1 July 2019 with one right of renewal for a further term of 10 years ii) final expiry – 30 June 2039 iii) rent - $1.00 plus GST per annum if demanded iv) all other terms and conditions to be in line with Auckland Council’s Community Occupancy Guidelines 2012. d) delegate to the Hibiscus and Bays Local Board Chairperson and Deputy Chairperson the authority to approve Hibiscus Coast Radio Society Incorporated’s Community Outcomes Plan, which will be appended to the lease. |
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Resolution number HB/2019/99 MOVED by Chairperson J Parfitt, seconded by Member M Williamson: That the Hibiscus and Bays Local Board: a) grant a new community lease to Orewa Badminton Charitable Trust for the footprint of the club-owned building comprising 885m2 (more or less), situated at Victor Eaves Park, 87 Florence Avenue, Orewa, delineated in red and marked A on Attachment A on the land described as Lot 2 DP 89502 subject to the following terms: i) term – 10 years commencing on 1 July 2019 with one right of renewal for 10 years ii) final expiry – 30 June 2039 iii) rent - $1.00 plus GST per annum if demanded iv) all other terms and conditions to be in line with the Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012 b) approve the Orewa Badminton Charitable Trust’s Community Outcomes Plan which will be appended to the lease and is appended as Attachment B to the agenda report. |
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Resolution number HB/2019/100 MOVED by Member C Bettany, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) note the new statutory responsibility of the chief executive: facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001; b) amend standing order 2.3.3 by replacing: Public notification about extraordinary meetings The chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business. The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting. with: Calling an emergency meeting The chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business. The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting. c) amend standing order 7.2.3 by replacing: Public notification about extraordinary meetings Where an extraordinary meeting of the local board or a committee is called and notice of that meeting cannot be given in the manner required or permitted (by Standing Order 7.2.1 as appropriate), Auckland Council shall publicly notify or advertise that meeting, and the general nature of business to be transacted at that meeting as soon as reasonably before the meeting is to be held, as is reasonable in the circumstances. with: Notification of extraordinary / emergency meetings Where the local board or a committee calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances. d) amend standing order 9.4 (Definitions) by replacing: Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002. with: Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002. Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002. e) amend standing order 9.4 (Definitions) by replacing: Meeting means: (a) any first or ordinary or extraordinary meeting of the local board with: Meeting means: (a) any first or ordinary or extraordinary or emergency meeting of the local board f) amend standing order 9.4 (Definitions) by replacing: Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region. with: Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region. g) amend standing order 9.4 (Definitions) by replacing: Working day means any day of the week other than: (a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day (b) If Waitangi Day or Anzac Day falls on a Saturday or a Sunday, the following Monday; and (c) a day in the period commencing with 25 December in any year and ending with 15 January in the following year. with: Working day means any day of the week other than: (a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day (b) where Waitangi Day or ANZAC Day falls on a weekend, the following Monday (c) Auckland Anniversary Day (d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year. h) amend the following standing orders: i) SO 2.3: replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings” ii) SO 7.2.4 replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings” iii) SOs 1.1.3, 2.4.1, 2.4.2, 7.2.3, 7.2.4, 7.3.2: replace the words “extraordinary meeting” with “extraordinary or emergency meeting” i) amend standing order 3.3.3 to remove the requirement to be representing the council: Conditions for attending by electronic link The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are: a) where
the member is b) to accommodate the member’s illness or infirmity c) in emergencies. The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote. |
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Panuku Auckland Development six-monthly Local Board update from 1 November 2018 to 30 April 2019 |
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Resolution number HB/2019/101 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) defer the item to the July business meeting and request an officer attend to present the report. |
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Business Improvement District Programme Compliance Report to Hibiscus and Bays Local Board |
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Resolution number HB/2019/102 MOVED by Chairperson J Parfitt, seconded by Member C Watson: That the Hibiscus and Bays Local Board: a) agree, pursuant to standing order 1.10.1, to revoke subsections a) ii), a) iii) and a) iv) of resolution HB/2019/64, adopted at the ordinary meeting held on 15 May 2019, which reads as follows: That the Hibiscus and Bays Local Board: recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District programmes: i) $150,000 for Browns Bay Business Association; ii) $232,220 for Mainstreet Orewa Incorporated trading as Destination Orewa Beach (Business Association); iii) $63,000 for Mairangi Bay Business Association; and iv) $15,415 for Torbay Business Association. and replace it with: recommends to the Governing Body to strike the targeted rates for inclusion in the Annual Budget 2019-2020 for the following Business Improvement District programmes: i) $150,000 for Browns Bay Business Association; ii) $241,509 for Mainstreet Orewa Incorporated trading as Destination Orewa Beach (Business Association); iii) $65,000 for Mairangi Bay Business Association; and iv) $15,915 for Torbay Business Association. |
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Resolution number HB/2019/103 MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a) receive the Governance Forward Work Calendar report.
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Resolution number HB/2019/104 MOVED by Deputy Chairperson J Fitzgerald, seconded by Chairperson J Parfitt: That the Hibiscus and Bays Local Board: a) endorse the record of the workshop meetings held on 9 and 23 May 2019 and 6 June 2019. |
27 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Dinner adjournment 6.01pm – 6.30pm
Councillor J Watson present at 6.00pm
Hibiscus Coast Citizens Advice Bureau |
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Mr Graham Dykes and Mrs Jill Green were in attendance to make a presentation and to thank the local board for their assistance in getting the premises refurbished. A copy of the powerpoint presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number HB/2019/105 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) thank Mr Dykes and Mrs Green for their presentation on the work of the Hibiscus Coast Citizens Advice Bureau.
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a 19 June 2019 - Hibiscus and Bays Local Board, Item 8.1 - Hibiscus Coast Citizens Advice Bureau - presentation |
Ward Councillors Update |
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Councillor John Watson was in attendance for this item. |
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Resolution number HB/2019/106 MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a) thank Councillor Watson for his update.
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8 Deputations Continued
Hibiscus Coast Zero Waste |
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Mrs Betsy Kettle was in attendance to discuss climate change and the Hibiscus Coast Zero Waste submission to the Waste Minimisation and Management bylaw. A copy of the powerpoint and presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number HB/2019/107 MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a) thank Mrs Kettle for her presentation on the Sustainable North Trust trading as Hibiscus Coast Zero Waste.
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a 19 June 2019 - Hibiscus and Bays Local Board, Item 8.2 - Hibiscus Coast Zero Waste - powerpoint presentation b 19 June 2019 - Hibiscus and Bays Local Board Item 8.2 - Hibiscus Coast Zero Waste - submission |
Orewa Beach Carnival |
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Mr Ken Ogilvie, applicant and Saskia Coley, Events Facilitator were in attendance to speak on the proposed Orewa Beach Carnival. |
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Resolution number HB/2019/108 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) thank Mr Ogilvie for his presentation on the proposed Orewa Beach Carnival event. |
Member V Watson left the meeting at 7.24 pm.
Orewa Surf Life Saving Club |
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Mr Zane Taylor and Terry Grey from the Orewa Surf Life Saving Club were in attendance to make a presentation to the local board to thank the local board for their support. |
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Resolution number HB/2019/109 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) thank the representatives of the Orewa Surf Life Saving Club for their attendance.
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Orewa College Student Council |
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Darby Turner from the Orewa College Student Council was in attendance to discuss the rainbow bridge between Centrestage and Orewa College. . |
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Resolution number HB/2019/110 MOVED by Chairperson J Parfitt, seconded by Member C Watson: That the Hibiscus and Bays Local Board: a) thank the representatives of the Orewa College Student Council for their attendance.
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9.3 |
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Bruce Usher and Nathan Pont were in attendance to brief the local board on what is happening with the marine reserve and the modelling Council is undertaking in the Long Bay/Okura area. |
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Resolution number HB/2019/111 MOVED by Member C Bettany, seconded by Chairperson J Parfitt: That the Hibiscus and Bays Local Board: a) thank Mr Usher and Mr Pont for their presentation.
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8.12 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................