Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Tuesday, 18 June 2019 at 4.00pm.

 

present

 

Chairperson

Shane Henderson

 

Deputy Chairperson

Peter Chan, JP

 

Members

Paula Bold-Wilson

 

 

Brenda Brady, JP

 

 

Warren Flaunty, QSM

 

 

Will Flavell

 

 

Matt Grey

 

 

Vanessa Neeson, JP

 

 

 

IN ATTENDANCE

 

 

Councillor Linda Cooper

 

 

 

 

 

 

 

 


Henderson-Massey Local Board

18 June 2019

 

 

 

1          Welcome

 

The chairperson welcomed those present and Member Matt Grey led the meeting in prayer.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey Local Board.

 

BOARD MEMBER

ORGANISATION

POSITION

Updated

Shane Henderson (Chairman)

Waitakere Licensing Trust

Waitakere Badminton

Colwill School

Elected Member

Patron

Trustee

21 August 2018

4 Dec 2018

Peter Chan, JP

(Deputy Chairman)

Cantonese Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Association
NZ-China Business Association
Auckland Chinese Environment Protection Association (ACEPA)

Whau Coastal Walkway Trust

Member
Member
Member
Member
Advisor 

 

Trustee

21 Feb 2017

5 June 2018

Brenda Brady, JP

Safer West Community Trust

Trustee

17 April 2018

Matt Grey

West Auckland Youth Development Trust

Billy Graham Youth Foundation

Director and Board Member

Affiliate

17 July 2018

 

16 October 2018

Paula Bold-Wilson

Community Waitakere

Unitec Institute of Technology

Board member

Employee

17 April 2018

Vanessa Neeson, JP

Village Green Quilters

Ranui Advisory Group

Member

Chairperson

17 April 2018

Warren Flaunty, QSM

NorSGA Properties
The Trusts Community Foundation Ltd

Life North West Pharmacy

Waitemata District Health Board
Waitakere Licensing Trust
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Association

Henderson Rotary

Director
Director
Director

Elected Member
Elected Member
Member
Member

Member

17 April 2018

5 June 2018

18 Sep 2018

 

 

 

Will Flavell

Te Atatū Tennis Club

Asia New Zealand Leadership Network

Rutherford College

Waitākere Literacy Board

Board Member

Member

Employee

Board Member

15 Nov 2016

 

4          Confirmation of Minutes

 

Resolution number HM/2019/74

MOVED by Deputy Chairperson P Chan, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 4 June 2019, including as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation: The ReCreators enviro social enterprise

 

Resolution number HM/2019/75

MOVED by Member B Brady, seconded by Member V Neeson:  

That the Henderson-Massey Local Board:

a)      receive the deputation from Ger Tew from The Re-Creators.

CARRIED

 

9          Public Forum

 

9.1

Richard Barwell

 

Mr Barwell addressed the meeting on his proposal to organise creative events for children and families in the Henderson-Massey Local Board area.

9.2

Roger Nixon

 

Mr Nixon addressed the meeting on the progressive growth of moth plants in Auckland. He called the local board to work towards eradicating the plants in the Henderson-Massey Local Board area.

 

Resolution number HM/2019/76

MOVED by Member V Neeson, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)    receive public forum presentations and thank the presenters for their submissions.

CARRIED

 

Attachments

a     Henderson-Massey Local Board 18 June 2019 - Item 9.2 Roger Nixon

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Chairperson's Report - June 2019

 

Resolution number HM/2019/77

MOVED by Chairperson S Henderson, seconded by Deputy Chairperson P Chan:  

That the Henderson-Massey Local Board:

a)      receive the Chairperson’s report.

CARRIED

 

 

12

AT Report Update

 

Resolution number HM/2019/78

MOVED by Member B Brady, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      receive the report entitled Auckland Transport Update to the Henderson-Massey Local Board – June 2019.

CARRIED

 

 

13

Henderson-Massey Quick Response Round Three 2018/2019 grant allocations

 

Resolution number HM/2019/79

MOVED by Member P Bold-Wilson, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      agree to fund, part-fund or decline each application in round three of the Henderson-Massey Quick Response Grants 2018/2019 listed in the following table:   

Application ID

Organisation

Requesting funding for

Amount allocated

QR1905-303

Sandra Fatu Nu'u

Towards illustrator fees and publishing costs for "Pasefika Kids Books"

$1,000.00

QR1905-306

Losalia Aleva

Towards venue hire, administration and tutor's fees for 'dance classes' in the  Henderson-Massey area for 19/07/2019 to 13/09/2019.

$400.00

 

 

 

 

 

 

Application ID

Organisation

Requesting funding for

Amount allocated

QR1905-310

Sharu Loves Hats Limited

Towards "Asian But Brown Development" rehearsals and production including a contribution to marketing, food, and project management fees between 2/9/2019 and 7/9/2019

$400.00

QR1905-316

Zach Robinson

Towards "Pick Your Poison" play costs including actors' wages between 07/10/2019 and 13/10/2019.

$1,000.00

QR1905-317

Zeal Education Trust

Towards "This is Me” a photography exhibition on 26/09/2019 including tutors' fees, administration fees, venue hire, printing, memory cards, a tripod, marketing and awards.

$957.00

QR1905-305

UpsideDowns Education Trust

To subsidise speech therapy for two families in the Henderson-Massey area between 01/07/2019 and 30/06/2020.

$1,000.00

QR1905-311

CARE Waitakere Trust

Towards food for "Te Atatu Community Foodbank" for the 2019/2020 financial year.

$500.00

QR1905-312

Royal New Zealand Plunket Trust

Towards educational toys and art kits for “Massey Monkeys Playgroup” and “Pacifika Beatz Pate Pate Music Group” between July 2019 and June 2020.

$1,000.00

QR1905-313

Neighbourhood Support Waitakere

Towards the "Safer Places campaign" including the purchase of screws for registration plates between July 2019 and July 2020.

$500.00

QR1905-315

Ranui Community Centre

Towards "School Aged Art Projects" including art materials, venue hire, and administration costs between 08/07/2019 and 29/09/2019.

$500.00

 

 

 

 

 

Application ID

Organisation

Requesting funding for

Amount allocated

QR1905-319

Triangle Park Community Teaching Garden Charitable Trust

Towards garden resources for the Triangle Park Community Teaching Garden Charitable Trust including garden equipment, fertiliser, mulcher hire, marketing and flyers between 03/07/2019 and 27/06/2020.

$500.00

QR1905-322

Anjuman-e-Saifee (New Zealand) Charitable Trust

Towards the "Plastic-free Community Centre" project including costs of hot and cold filtered water dispenser between 01/07/2019 and 08/07/2019.

$500.00

QR1905-323

Waitakere Workers Educational Association trading as WEST: West Auckland Enterprise Skills and Training

Towards the "Guide to Homelessness and Housing in West Auckland” resource directory including printing costs between 01/07/2019 and 29/11/2019.

$700.00

QR1905-324

West Auckland Kiribati Association

Towards venue hire, waste control and cleaning up costs for West Auckland Kiribati Association between 01/01/2020 and 31/12/2020.

$800.00

QR1905-325

North West Toy Library Incorporated

Towards resources to establish North West Toy Library including purchases of educational toys between 01/07/2019 and 30/09/2019.

$1,000.00

QR1905-327

Youthline Auckland Charitable Trust

Towards "Youthline Helpline Volunter Training and Telecommunications" including costs of service delivery and technology costs between 01/07/2019 and 31/03/2020.

$0.00

 

 

 

 

 

 

 

Application ID

Organisation

Requesting funding for

Amount allocated

QR1905-328

Parenting Place Charitable Trust

Towards "Attitude Lifeskills, Mental Health and Wellbeing" programmes including the staff salaries between 01/07/2019 and 30/06/2020.

$2,000.00

QR1905-333

Blue Light Ventures Incorporated

Towards "Blue Light Rainbows End Funday" including Rainbows End entry fees between 14/09/2019 and 15/09/2019.

$1,890.00

QR1905-335

Auckland Bone and Stone Carving Limited

Towards "Youth Bone Carving" workshops in Ranui including venue hire and facilitators' fees between 6/07/2019 and 17/07/2019.

$1,000.00

QR1905-337

Maria Podskrebko

Towards the Russian language afternoon playgroup costs including educational materials, stationary supplies in Russian and venue hire between 01/07/2019 and 30/06/2020.

$400.00

QR1905-321

Matipo Primary School

Towards the "Matipo Community Composting Project" including building materials and refreshments between 06/07/2019 and  31/12/2019.

$1,500.00

QR1905-308

Koura Investments NZ Limited trading as Platinum Muay Thai

Towards the boxing ring hire for the 'Songkhram Xtreme Fight Night' on 6/7/2019.

$0.00

QR1905-326

Living and Learning Family Centre

Towards the "Young Mum Recreation Programme" including venue hire at the Netball Court, Trampoline Park, Swimming lane, and Trust Stadium between 30/07/2019 and 12/12/2019.

$575.00

 

 

 

 

 

 

Application ID

Organisation

Requesting funding for

Amount allocated

QR1905-330

Waitakere City Association Football and Sports Club Incorporated (WCFC)

Towards external security lighting in the WCFC clubrooms including the purchase of lighting and electrical goods between 01/07/2019 and 07/07/2019.

$1,000.00

Total

 

 

$19,122.00

 

CARRIED

 

 


14

Henderson-Massey Local Board Community Facilities Work Programme 2019 - 2022

 

Resolution number HM/2019/80

MOVED by Member V Neeson, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)      approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report.

b)      approve in principle the 2020 – 2022 Community Facilities Work Programme (years 2 and 3) as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report.

c)      approve the risk adjusted programme (RAP) projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year.

d)      note that approval of budget allocation in the 2019/2020 year for multi-year projects may commit the board to the allocation of subsequent years budgets.

e)      note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019.

f)       support the inclusion of the following projects in the Local Parks and Sports Field Development budget.

i)     Henderson-Massey – investigate options for sports lighting and sports field upgrades

ii)    Moire Park – upgrade playground and renew park furniture.

iii)   request the addition of the following item:

A.   Moire Park – provision for the essential walkway linking the playground through  Moire Park to the Special Housing Area.

g)      note that budget allocation for all projects in the 2019 – 2022 Community Facilities Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

h)      delegate to the chairperson authority to approve minor amendments to the 2019 – 2022 Community Facilities Work Programme, following receipt of written advice from staff.

i)       delegate to the Manager Community Leases authority to use the agreed streamlined renewal process for lease renewals without variations.

j)       request that the line 2412 in the works programme include the following overall description of Henderson-Massey Local Board’s One Local Initiative (OLI), which should be consistently used in future:

i)     acquire land in the North West to prepare for a swimming pool and create a new sports suburb park within the Red hills precinct.

CARRIED

 


 

 

15

Approval of the 2019/2020 Henderson-Massey local environment work programme

 

Resolution number HM/2019/81

MOVED by Member P Bold-Wilson, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)      approve the allocation of $194,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as summarised in the table below:

Project

Budget

Henderson-Massey Pest Free Te Atatū Coordinator

$20,000

Ngā Puna Manaaki Inanga project (year three)

$23,000

Kaitiaki project - pā harakeke

$10,000

Temporary Bike Hub and Permanent Bike Hub Feasibility

$10,000

Henderson-Massey Low Carbon Plan

$20,000

EcoMatters Environment Trust funding

$111,000

Total

$194,000

b)      note that with the funding of $111,000, EcoMatters Environment Trust will deliver the following projects:

i)    Industry Pollution Prevention Programme - $10,400

ii)   Love Your Streams - $24,900

iii)  War on Weeds - $8,300

iv)  Love Your Neighbourhood - $11,400

v)   Project HomeWise - $10,350

vi)  EcoWest Festival - $9,350

vii) EcoMatters Environment Centre and Sustainability Hub - $36,300

c)      note the allocation of $40,450 of asset based services operational expenditure for the septic tank pump-out programme.

CARRIED

 

 

16

Approval of the Henderson-Massey Local Board Youth Connections 2019/2020 work programme

 

Resolution number HM/2019/82

MOVED by Deputy Chairperson P Chan, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)      approve the allocation of $50,000 for the 2019-2020 Youth Connections work programme (Attachment A of the agenda report).

CARRIED

 

 

17

Approval of the Henderson-Massey Local Board community services 2019/2020 work programme

 

Resolution number HM/2019/83

MOVED by Member V Neeson, seconded by Member W Flaunty:  

That the Henderson-Massey Local Board:

a)         approve the 2019/2020 community services work programme (Attachment A).

b)         note a late amendment to the budget in line 3312: Community Response Fund. This has subsequently been corrected from $101,787 to $95,000.

CARRIED

 

 

18

Henderson - Massey Local Board 2019/2020 Local Economic Development Work Programme

 

Resolution number HM/2019/84

MOVED by Chairperson S Henderson, seconded by Member W Flavell:  

That the Henderson-Massey Local Board:

a)      approve 2019/2020 local economic development work programme as presented in attachment A to this report.

CARRIED

 

 

19

Changes to Local Board Standing Orders

 

Resolution number HM/2019/85

MOVED by Chairperson S Henderson, seconded by Deputy Chairperson P Chan:  

That the Henderson-Massey Local Board:

a)      note the new statutory responsibility of the chief executive:

facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001;

b)      amend standing order 2.3.3 by replacing:

Calling an extraordinary meeting at earlier time

The mayor or chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

with:

Calling an emergency meeting

The mayor or chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

c)      amend standing order 7.2.3 by replacing:

Notification of extraordinary meetings

Where the council calls an extraordinary meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting.

with:

Notification of extraordinary / emergency meetings

Where the council calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances.

d)      amend standing order 9.4 (Definitions) by replacing:

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

with:

Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002.

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

e)      amend standing order 9.4 (Definitions) by replacing:

Meeting means:

(a)  any first or ordinary or extraordinary meeting of the local board

with:

Meeting means:

(a) any first or ordinary or extraordinary or emergency meeting of the local board

f)       amend standing order 9.4 (Definitions) by replacing:

Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region.

with:

Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region.

g)      amend standing order 9.4 (Definitions) by replacing:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) a day in the period commencing with 25 December in any year and ending with 15 January in the following year.

with:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday

(c)  Auckland Anniversary Day

(d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year.

h)      amend the following standing orders:

i)       SO 2.3:

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

ii)      SO 7.2.

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

iii)     SOs 1.1.3, 2.4.1, 2.4.2, 7.3.2:

replace the words “extraordinary meeting” with “extraordinary or emergency meeting”

i)       amend standing order 3.3.3 to remove the requirement to be representing the council:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are: 

a)   where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

b)   to accommodate the member’s illness or infirmity

c)   in emergencies.

d)   The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

CARRIED

 

 

20

Confirmation of workshop records

 

Resolution number HM/2019/86

MOVED by Member M Grey, seconded by Deputy Chairperson P Chan:  

That the Henderson-Massey Local Board:

a)      receive the records of workshops held on:

i)     14 May 2019

ii)    21 May 2019

iii)   28 May 2019

iv)   4 June 2019

CARRIED

 

 

21

Governance Forward Work Programme

 

Resolution number HM/2019/87

MOVED by Chairperson S Henderson, seconded by Member P Bold-Wilson:  

That the Henderson-Massey Local Board:

a)      receive the governance forward work programme calendar for June 2019.

CARRIED

 

 

22

Ward Councilors' Update

 

There was no Ward Councilors’ Update.

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

5.29 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................