2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Howick Local Board:
a)
confirm the ordinary
minutes of its meeting, held on Monday,
20 May 2019, including the confidential section, as a true and correct
record.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Howick Local Board. This means that details
relating to deputations can be included in the published agenda. Total speaking
time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Howick Local Board
06 June 2019
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Adoption
of the Howick Local Board Agreement 2019/2020
File No.: CP2019/08469
Te take mō te
pūrongo
Purpose of the report
1. To
adopt a Local Board Agreement 2019/2020, a message from the chair, local board
advocacy, and a local fees and charges schedule for 2019/2020.
Whakarāpopototanga matua
Executive summary
2. Each
financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board
area.
3. From 17 February to 17 March 2019, council consulted on the Annual
Budget 2019/2020. Local boards considered this feedback and then held
discussions with the Finance and Performance Committee on 8 May 2019 on
regional issues, community feedback and key local board initiatives and
advocacy areas.
4. Local boards are now considering local content for the Annual Budget
2019/2020 which includes a local board agreement, a message from the chair,
local board advocacy, and a local fees and charges
schedule for 2019/2020.
5. On 20 June 2019, the Governing Body will meet to adopt Auckland
Council’s Annual Budget 2019/2020, including 21
local board agreements.
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Ngā tūtohunga
Recommendation/s
That
the Howick Local Board:
a) adopt local content for the Annual Budget 2019/2020 (Attachment A), including:
i. a Local Board Agreement 2019/2020
ii. a message from the Chair
iii. local board advocacy.
b) adopt local fees and charges schedules
for 2019/2020 (Attachment B).
c) delegate authority to the Chair to make
any final minor changes to the local content for the Annual Budget 2019/2020,
including the Local Board Agreement 2019/2020.
d) note:
i. the Local
Board Agreement 2019/2020 local
activity budgets will be updated to reflect final budget decisions made by the Governing Body on 22 May 2019
ii. that if there are outstanding (not yet agreed) matters in
the Local Board Agreement 2019/2020, the local board should include an
explanation of these matters in the Chair’s message at the front of the
agreement.
e) note
the resolutions of this meeting will be reported back to the Governing Body
when it meets to adopt the Annual
Budget 2019/2020 on 20 June
2019.
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Horopaki
Context
6. Local board plans are strategic documents that are developed every
three years to set a direction for local boards. Local board plans influence
and inform the Annual Budget 2019/2020 (and associated local board agreements)
which outlines priorities, budgets and intended levels of service for each financial year. Auckland Council must have a local board
agreement between the Governing Body and the local board, for each local board
area.
7. Local board nominees have had the opportunity to attend Finance and
Performance Committee workshops on key topics and provide local board views on
the Annual Budget 2019/2020 to the Finance and Performance Committee.
8. From
17 February to 17 March 2019, Council consulted with the public on the Annual
Budget 2019/2020. One local event was held in the Howick Local Board area to
engage with the community and seek feedback on both regional and local
proposals. Feedback was received through written, event and social
media channels.
9. A
report analysing the feedback on local board priorities, as well as feedback
from those living in the local board area related to the regional issues, was
included as an attachment on the Howick Local Board April business meeting
agenda.
10. Local boards considered this feedback, and then held discussions
with the Finance and Performance Committee on 8 May 2019 on regional issues,
community feedback and key local board initiatives and advocacy areas.
Tātaritanga me ngā
tohutohu
Analysis and advice
11. Both staff
and the local board have reviewed the feedback received on Annual Budget
2019/2020 and local boards have received a report analysing the feedback. It is
now recommended that local boards adopt local content for the Annual Budget
2019/2020 (Attachment A) including the Local Board Agreement 2019/2020, and a
local fees and charges schedule for 2019/2020 (Attachment B).
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
12. Local boards
worked with council departments to develop their local board work programmes
for 2019/2020 that will be adopted at June business meetings. The local board
work programmes help inform the local board agreements.
13. Local
boards are requested to approve any advocacy initiatives for
consideration by the Governing Body and inclusion (as an appendix) to the
2019/2020 Local Board Agreement. Local boards may also include advocacy to
Council Controlled Organisation (CCOs).
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
14. This report seeks local board adoption of
its content for the Annual Budget 2019/2020 and other associated material, including the Local Board
Agreement 2019/2020.
Tauākī whakaaweawe
Māori
Māori impact statement
15. Many local board decisions are of importance to
and impact on Māori. Local board agreements and the Annual
Budget are important tools that enable and can demonstrate council’s
responsiveness to Māori.
16. Local board plans, which were developed in 2017 through engagement
with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community.
17. Of those who submitted to the Annual Budget 2019/2020 from the Howick Local Board area four identified as Māori. These submissions were provided to the local board
for consideration when finalising their local board agreement.
18. Ongoing conversations will assist local boards and Māori to
understand each other’s priorities and issues. This in turn can influence
and encourage Māori participation in council’s decision-making
processes.
Ngā ritenga
ā-pūtea
Financial implications
19. The local board agreement includes the allocation of locally driven initiatives (LDI) funding
and asset-based services (ABS) funding to projects and services for the
2019/2020 financial year.
20. LDI funding
is discretionary funding allocated to local boards based on the Local Board
Funding Policy that local boards can spend on local priorities that are
important to their communities. Local boards can also utilise LDI funding to
increase local levels of service if they wish to do so.
21. Funding
for asset-based services (ABS) is allocated by the Governing Body to local
boards based on current levels of service to run and maintain local assets and
services including parks, pools and recreation facilities, community
facilities, and libraries.
22. Local boards have the decision making and oversight responsibility
in respect of local fees and charges within parameters set by the Governing
Body. A local fees and charges schedule for Active Recreation, Community Venues
for Hire (including Library rooms for hire) for 2019/2020 is adopted alongside
the Local Board Agreement. The fees and charges have been formulated based on
region-wide baseline service levels and revenue targets. Where fees and charges
are amended by local board that results in lower revenue for Council, the
shortfall in revenue will need to be made up by either allocating LDI funds or
reducing expenditure on other services to balance overall budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
23. Decisions on
the local content of the Annual Budget 2019/2020 including the Local Board
Agreement 2019/2020 and a local fees and charges schedule for 2019/2020,
are required by 7 June 2019 to ensure the Governing Body can adopt the Annual
Budget 2019/2020 at its 20 June 2019 meeting.
Ngā koringa ā-muri
Next steps
24. The
resolutions of this meeting
will be reported to the Governing Body on 20 June 2019 when it meets to adopt
the Annual Budget 2019/2020, including
21 local board agreements.
25. Minor changes may need to be made to the attachments before the Annual
Budget 2019/2020 is adopted, such as correction of any errors identified and
minor wording changes. Staff therefore recommend that the local board delegates
authority to the Chair to make final changes if necessary.
26. Local board agreements set the priorities and budget envelopes for
each financial year. Work programmes then detail the activities that will be
delivered within those budget envelopes. Work programmes will be agreed between
local boards and operational departments at business meetings in June 2019.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩ 
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Local Board Agreement
(including message from the Chair & Appendix A: Advocacy initiatives)
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11
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b⇩
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Fees and charges
schedule
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23
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Ngā kaihaina
Signatories
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Author
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Beth Corlett - Advisor
Plans & Programmes
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Authorisers
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Louise Mason – General
Manager Local Board Services
Nina Siers - Relationship
Manager
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