I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 26 June 2019

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board Community Forum

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Kay McIntyre, QSM

 

 

Anne-Elise Smithson

 

 

Adrian Tyler

 

 

Lindsay Waugh

 

 

(Quorum 4 members)

 

 

 

Jacinda Short

Democracy Advisor - Kaipatiki

 

21 June 2019

 

Contact Telephone: (09) 484 6236

Email: jacinda.short@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Kaipātiki Local Board Community Forum

26 June 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       6

6.1     The Reverend John Alexander Marsden, QSO, JP                                          6

6.2     Mrs Beverley Turner                                                                                            6

6.3     Mrs Pare Anderson                                                                                              7

6.4     Ms Janferié Bryce-Chapman, JP                                                                        8

6.5     Mrs Hilda Lorraine Mary Pipes                                                                           8

7          Petitions                                                                                                                          9

8          Deputations                                                                                                                    9

8.1     Beach Haven, Birkenhead and Northcote Community Constables               9

8.2     Hearts and Minds                                                                                               10

9          Public Forum                                                                                                                10

10        Extraordinary Business                                                                                              10

11        Kaipātiki Local Youth Board update                                                                         13

12        Memorandum of Understanding between Pest Free Kaipātiki and Auckland Council                                                                                                                                        15

13        Kaipātiki Local Board Chairperson's Report                                                           35  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

i)       A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii)      A non-financial conflict of interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board Community Forum:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 22 May 2019, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.


 

6          Acknowledgements

 

6.1       The Reverend John Alexander Marsden, QSO, JP

Te take mō te pūrongo / Purpose of the report

1.       For the Kaipātiki Local Board to acknowledge and thank The Reverend John Alexander Marsden for services to Māori and the community.

Whakarāpopototanga matua / Executive summary

2.       The Reverend John Marsden was appointed a Companion of the New Zealand Order of Merit at the June 2019 Queens Birthday awards.

3.       Reverend John Alexander was appointed a companion of the Queen’s Service Order in 2001 for his services to Māori.

4.       Reverend Marsden was General Manager of the Iwi led primary health provider Te Haa Oranga o Ngati Whatua until 2005 and was General Manager of Te Puna Hauora o Te Raki Paewhenua from 2005 until 2018. He has been Kaumatua for North Shore Hospice since 2007, where he provides spiritual support for whanau of patients in palliative care and supports hospice workers as a cultural advisor. He has maintained a cultural advisory role with several retirement homes and provided his services as a Kaumatua to local kohanga reo and the New Zealand Police.

5.       As of 2017, Reverend John Alexander Marsden has been a cultural advisor for the Department of Corrections. He is a member of a number of Boards including ProCare as Māori advisory, Equip Mental Health, Connect Mental Health, and Te Puna Whanau Ora Network Alliance. He has been a Trustee of Te Runanga o Ngati Whatua since 2003 and was involved with Treaty claims for the Iwi, as well as the acquisition of commercial enterprises for the Runanga. Reverend Marsden is often called upon to conduct blessings in the community and has been a Justice of the Peace since 2002.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a)      acknowledge and congratulate The Reverend John Alexander Marsden for being appointed as a Companion of the New Zealand Order of Merit.

b)      thank Reverend John Alexander Marsden for his service to the Māori and the community.

 

 

6.2       Mrs Beverley Turner

Te take mō te pūrongo

Purpose of the report

1.       For the Kaipātiki Local Board to acknowledge and thank Mrs Beverley Turner for services to women, particularly Pacific women.

Whakarāpopototanga matua

Executive summary

2.       Mrs Beverley Turner was appointed as a Member of the New Zealand Order of Merit at the June 2019 Queens Birthday awards for her services to women, particularly Pacific women.

3.       Mrs Beverley Turner has volunteered her time for many years to advocate for women’s rights.

4.       Mrs Turner has been a key player in a number of women’s organisations which have engaged with Pacific Island communities, working to establish and maintain networks through Pacific Graduate Women’s Network, Pacific Women’s Watch (PWW[NZ]), and UNIFEM New Zealand (now UN Women New Zealand). She was the President of UNIFEM New Zealand from 2003 to 2006 and Auckland Chairperson for three years prior. As President her main focus was working with New Zealand Aid to fund programmes to empower women in the Marshall Islands.

5.       In 2005 she was a key driver for introducing the White Ribbon campaign to New Zealand to End Violence Against Women. As a member of Graduate Women New Zealand, she was key to establishment of the Pacific Graduate Women’s Network. She has acted as co-ordinator and mentor since its inception and was instrumental in setting up a rotating system for meetings between Pacific countries every two years.

6.       Mrs Beverley Turner has organised workshops for PWW[NZ] and edited reports to submit for five-yearly UN reviews. In 2010 Mrs Turner was appointed International Secretary of PWW[NZ] and has represented the organisation at the United Nations Commission on the Status of Women in New York for the past eight years.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      acknowledge and congratulate Mrs Beverley Turner for being appointed as a Member of the New Zealand Order of Merit.

b)      thank Mrs Beverley Turner for her services to women.

 

 

6.3       Mrs Pare Anderson

Te take mō te pūrongo / Purpose of the report

1.       For the Kaipātiki Local Board to acknowledge and thank Mrs Pare Anderson for services to Māori language education.

Whakarāpopototanga matua / Executive summary

2.       Mrs Pare Anderson was awarded a Queen’s Service Medal at the Queen’s birthday honours June 2019 for services to Maori language education.

3.       Mrs Pare Anderson has been involved for around 35 years in the development of Kohanga reo on the North Shore, Auckland.

4.       With the support of the Māori community of Te Raki Paewhenua, Mrs Anderson was involved in establishing ‘Te Puawaitanga’, the bilingual unit based at Birkdale Primary School, to cater for tamariki about to turn five years of age. Her commitment to the Māori language has been a major factor in the development and growth of this bilingual unit.

5.       Mrs Pare Anderson is one of the few elders on the North Shore who is fluent in the Māori language and prepared to share their knowledge with fledgling reo speakers, and she has contributed to the sporting and artistic world of Māori to ensure that tikanga is not lost and others are able to learn from her. Mrs Anderson is a Life Member of the local Māori Women’s Welfare League Opuawananga, which she chaired for 10 years.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a)      acknowledge and congratulate Mrs Pare Anderson for being awarded a Queen’s Service Medal.

b)      thank Mrs Pare Anderson for her services to Māori language education.

 

 

6.4       Ms Janferié Bryce-Chapman, JP

Te take mō te pūrongo

Purpose of the report

1.       For the Kaipātiki Local Board to acknowledge and thank Ms Janferié Bryce-Chapman for services to seniors. 

Whakarāpopototanga matua

Executive summary

2.       Ms Janferié Bryce-Chapman was awarded a Queen’s Service Medal at the June 2019 Queen’s birthday honours.

3.       Ms Janferié Bryce-Chapman has worked as the Executive Officer of Age Concern North Shore since 1990 and has been involved in a wide range of initiatives and organisations that provide support for older people.

4.       As Executive Officer, Ms Bryce-Chapman manages 12 staff and more than 250 volunteers. She is responsible for managing an Accredited Visitors Service, an Elder Abuse Response service, and a Health Promotion programme on behalf of seven Northern Age Concern organisations. For more than 30 years she has been a key player in community work on the North Shore with 25 different community governance committees. Her roles have included serving as Chair of the Health Promotion Forum of New Zealand, President of the North Shore branch of National Council of Women, and Treasurer of New Zealand Association of Gerontology.

5.       Ms Bryce-Chapman was part of a community-led response encouraging Auckland Council to implement the Positive Ageing Strategy. These efforts resulted in the opening of the Positive Ageing Centre in Takapuna in 2007, which continues to provide a hub for social and learning activities for Chinese, Korean and other seniors groups.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      acknowledge and congratulate Janferié Bryce-Chapman on being awarded a Queen’s Service Medal.

b)      thank Ms Janferié Bryce-Chapman for services to seniors.

 

 

6.5       Mrs Hilda Lorraine Mary Pipes

Te take mō te pūrongo

Purpose of the report

1.       For the Kaipātiki Local Board to acknowledge and thank Mrs Hilda Lorraine Mary Pipes for her services to the community.

Whakarāpopototanga matua

Executive summary

2.       Mrs Hilda Lorraine Mary Pipes was awarded a Queen’s Service Medal at the June 2019 Queens Birthday awards for her services to the community.

3.       Mrs Hilda Pipes has led a craft group at St Mary’s Church, Northcote, for three hours on a Wednesday since 1980. The group has participants of all ages and is valued for provided community and friendship. Many members knit woollen clothing for the neonatal unit at Auckland City Hospital. Items are also provided to groups including De Paul House, St Vincent De Paul, and Pregnancy Help. Mrs Pipes has ensured the success of the group for almost 40 years. Mrs Pipes procures resources, and provides guidance and technical support with the crafts taught, including knitting, embroidery, and sewing. New members are made to feel welcome, and the group also supports conversational English for new immigrants.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      acknowledge and congratulate Mrs Hilda Lorraine Mary Pipes for being awarded a Queen’s Service Medal.

b)      thank Mrs Hilda Lorraine Mary Pipes for her services to the community.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Beach Haven, Birkenhead and Northcote Community Constables

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding matters in Beach Haven, Birkenhead and Northcote.

Whakarāpopototanga matua

Executive summary

2.       Constable Corina Willey of Beach Haven/Birkenhead and Constable Luana Talalaovave of Northcote, will be in attendance to address the board in support of this item.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from the Local Community Constables.

b)      thank Constable Corina Willey and Constable Luana Talalaovave for their attendance and presentation.

 


 

8.2       Hearts and Minds

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this deputation is to address the Kaipātiki Local Board regarding Hearts and Minds.

Whakarāpopototanga matua / Executive summary

2.       Carol Ryan, Chief Executive of Hearts and Minds and Amberlee Wharton, Operational Manager of Hearts and Minds, will be in attendance to address the board in support of this item.

 

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Hearts and Minds.

b)      thank Carol Ryan and Amberlee Wharton for their attendance and presentation.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Kaipātiki Local Board Community Forum

26 June 2019

 

 

Kaipātiki Local Youth Board update

File No.: CP2019/02133

 

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to address the Kaipātiki Local Board to provide an update on the activities of the Kaipātiki Local Youth Board.

Whakarāpopototanga matua

Executive summary

2.       An opportunity is provided for the Kaipātiki Local Youth Board to update the Kaipātiki Local Board on their activities.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Local Youth Board update.

b)      thank the Kaipātiki Local Youth Board for their attendance and presentation.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

26 June 2019

 

 

Memorandum of Understanding between Pest Free Kaipātiki and Auckland Council

File No.: CP2019/10544

 

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Memorandum of Understanding (MoU) between Pest Free Kaipātiki Restoration Society Incorporated (PFK) and Auckland Council.

Whakarāpopototanga matua

Executive summary

2.       PFK was formed in 2017 with the aim of reducing threats to, and restoration of, biodiversity in Kaipātiki and to increase community awareness and collaboration. It is made up of 25 restoration groups who collaborate to implement the Pest Free Kaipātiki Strategy and Action Plan.

3.       The restoration network which preceded PFK have been seeking an MoU with Auckland Council since 2013, with the intention of improving coordination of the work between council teams, contractors and community volunteers.

4.       An MoU has been developed (refer Attachment A to the agenda report) as the result of a series of discussions between the local board, council staff and PFK. It clarifies accountabilities, roles and contributions and sets out joint activities and processes for planning, communication and reporting by all parties.

5.       The MoU will help achieve the environmental and community outcomes of the Auckland Plan 2050 and the Kaipātiki Local Board Plan 2017.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the Memorandum of Understanding between Pest Free Kaipātiki Restoration Society Incorporated and Auckland Council (refer to Attachment A of the agenda report).

b)      delegate the Kaipātiki Local Board Chairperson authority to sign the Memorandum of Understanding in recommendation a) above on behalf of the Kaipātiki Local Board.

 

Horopaki

Context

6.       In 2016, the local board endorsed and adopted the Pest Free Kaipātiki Strategy and Action Plan (resolution number KT/2016/94) as a ‘blueprint for enabling birds and other native wildlife to flourish by reducing pest plants and animals’. The strategy was developed by a network of over 25 volunteer community restoration groups and council staff, coordinated by the Pest Free Kaipātiki steering group.

7.       In 2017, the community organisations involved with the Pest Free Strategy formed PFK as an umbrella organisation for carrying out activities including pest management and restoration across the local board area. The network has been seeking a MoU with council since 2013.

8.       The local board has decision-making authority for local parks and reserves including improvements, place-shaping, and types of activities such as community events, community planting programmes and other parks and reserve volunteer work.

9.       Community Parks and Community Facilities teams are responsible for the management of community parks and reserves. Other council teams such as the Research and Evaluation Unit and Biodiversity and Biosecurity contribute to biodiversity outcomes and activities on the remainder of the landscape.

10.     The MoU includes the parties of Auckland Council and Pest Free Kaipātiki Restoration Society (Inc). Auckland Council is represented by two signatories to the MoU. The first is the Kaipātiki Local Board who hold the local relationship and the second is the Community Services and Infrastructure and Environment Services Directorates, as representatives of council services in relation to the MoU.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The MoU is a way to increase the effectiveness of ecological management and community engagement on public and private land through better coordination of the work.

12.     The MoU sets out the intended cooperation between council and PFK regarding predator control, weed eradication and planting of native vegetation on public and private land in Kaipātiki. 

13.     The MoU provides the following framework for communication, joint planning and reporting of progress against objectives where all parties agree to:

·        contribute to the maintenance, protection and enhancement of biodiversity and restoration of the ecological health of the Kaipātiki landscape

·        coordinate efforts strategically and ensure a two-way flow of information to enable a coordinated, effective and efficient approach

·        support the building of capability and empowerment of the community to play a major role in achieving these objectives

·        work towards open information standards, shared data and collaborative systems and processes in this area

·        collaborate in planning, delivery and maintenance of facilities including tracks, drainage, signage and other facilities to allow the public to enjoy the reserves with minimal disruption and damage to the biodiversity.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The MoU was developed through a series of workshops including council staff from the Parks Sport and Recreation, Arts Community and Events, Environmental Services, Local Board Services and Community Facilities departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The MoU formalises the relationship between the local board and Pest Free Kaipātiki and will help achieve Outcome 2 in the Kaipātiki Local Board Plan 2017:

·        Our community acts as kaitiaki (guardians) of the environment so that future generations can do the same.

16.     The MoU also puts into effect the following Pest Free Kaipātiki Strategy and Action Plan outcomes:

·        Increasing collaboration between the council, our volunteers and the wider community, to eradicate plant and animal pests on both public and private land.

·        Communities are environmentally aware and work together to live sustainably.

17.     The draft MoU was presented to the local board at its workshop on 24 April 2019 to define its position and provide feedback.

Tauākī whakaaweawe Māori

Māori impact statement

18.     Pest Free Kaipātiki engaged with Ngāti Whātua-o-Ōrākei in the development of the pest free strategy and the iwi are supportive of the kaupapa of the group.

Ngā ritenga ā-pūtea

Financial implications

19.     The MoU does not require any financial commitment from the local board.

20.     Pest Free Kaipātiki received $100,000 locally driven initiatives (LDI) budget from the local board 2018/2019 Environmnetal Services work programme for work carried out under the Pest Free Kaipātiki Strategy, as well as funding from Environmental Services for various projects undertaken.  

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     The MoU is identified as a low risk for the local board because it is not a legally-binding agreement and either party may request a review of the MoU or may request to terminate the MoU upon three weeks’ written notice. 

22.     If the MoU is not approved by the local board then there is a risk that the intended improvements in communication between key stakeholders will not be improved in the intended ways, which could lead to work being disrupted or delayed and outcomes not achieved.

Ngā koringa ā-muri

Next steps

23.        Following approval of the MoU, the Pest Free Kaipātiki chair, Kaipātiki Local Board chair and Directors of Community Services and Infrastructure and Environmental Services will sign the MoU document. 

24.     The actions arising from the MoU include scheduling an annual review meeting between PFK and the local board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

26 June 2019 - Kaipātiki Local Board Community Forum - Memorandum of Understanding between Auckland Council and Pest Free Kaipātiki Restoration Society Inc

17

 

Ngā kaihaina

Signatories

Authors

Paul Prestidge - Community Development Programme Manager

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

26 June 2019

 

 

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Kaipātiki Local Board Community Forum

26 June 2019

 

 

Kaipātiki Local Board Chairperson's Report

File No.: CP2019/02142

 

  

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the chairperson’s report.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager