Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 5 June 2019 at 9.33am.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Kay McIntyre, QSM

 

 

Lindsay Waugh

 

 

ABSENT

 

Members

Anne-Elise Smithson

 

 

 

Adrian Tyler

 

 

 


Kaipātiki Local Board

05 June 2019

 

 

 

1          Welcome

 

 

2          Apologies

  

Resolution number KT/2019/87

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         accept the apology from Member Anne-Elise Smithson and Member Adrian Tyler for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2019/88

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 15 May 2019, including the confidential section, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.


 

 

9          Public Forum

 

9.1

Uruamo Maranga Ake Marae

 

Frances Waaka and Te Aniwa Tutara were in attendance to address the board in support of this item.

 

 

Resolution number KT/2019/89

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         receive the public forum item and thank Frances Waaka and Te Aniwa Tutara for their attendance and presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Adoption of the Kaipātiki Local Board Agreement 2019/2020

 

Paul Edwards, Senior Local Board Advisor – Kaipātiki and Pramod Nair, Planning Lead – Local Board, were in attendance to address the board in support of this item.

 

 

A document titled ‘Local Board information and agreements 2.8 Kaipātiki Local Board’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Ngā tūtohunga

Recommendation/s

MOVED by Chairperson J Gillon, seconded by Member A Hartley: 

That the Kaipātiki Local Board:

a)         adopts local content for the Annual Budget 2019/2020 document, as tabled with the amendments outlined below, including:

i)      a Local Board Agreement 2019/2020, subject to the following amendment:

1.    inclusion of additional wording in the “Working with Maori” section to reference planned work on the naming of local roads, parks and council-owned facilities, increasing the use of Te Reo Maori in the naming of places and signage, and inclusion of reference to the Te Kete Rukuruku programme, and

ii)     local board advocacy.

iii)   the “Message from the Chairperson, subject to the following amendments:

1.    replace the second sentence of the third paragraph to read “The redevelopment of the Northcote Town Centre, Awataha Greenway project and Birkenhead War Memorial Park remain priorities. We will be progressing with the design of the multi-purpose community and sports facility that replaces the Birkenhead grandstand.

2.    replace the first sentence of the fifth paragraph to read “We are continuing our support for placemaking activities and the development of Uruamo Maranga Ake Marae”.

3.    replace “He korero mai i nga Heamana” at the start of the Chairperson’s Message to read “He korero mai i te Heamana”.

b)         adopts local fees and charges schedules for 2019/2020 (as outlined in Attachment B to the agenda report).

c)         delegates authority to the Chairperson, in consultation with the Deputy Chairperson, to make any final minor changes to the local content for the Annual Budget 2019/2020, including the Local Board Agreement 2019/2020.

d)         notes:

i)     that Local Board Agreement 2019/2020 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 22 May 2019

ii)    that if there are outstanding (not yet agreed) matters in the Local Board Agreement 2019/2020, the local board should include an explanation of these matters in the Chairperson’s message at the front of the agreement

iii)   that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2019/2020 on 20 June 2019.

 

 

Member Lindsay Waugh moved an amendment by way of addition:

MOVED by Member L Waugh, seconded by Member K McIntyre: 

That the Kaipātiki Local Board:

a)       delete the wording “particularly excited about” in the first sentence of paragraph three of the draft Chairperson’s Message.

 

A division was called for, voting on which was as follows:

For

Member A Hartley

Member K McIntyre

Member L Waugh

Against

Chairperson J Gillon

Member P Gillon

Deputy Chairperson D Grant

Abstained

 

The motion was declared EQUAL

The chair exercised their casting vote against so the motion was Lost.

LOST

 

The Chairperson put the substantive motion.

Resolution number KT/2019/90

MOVED by Chairperson J Gillon, seconded by Member A Hartley:   

That the Kaipātiki Local Board:

a)       adopts local content for the Annual Budget 2019/2020 document, as tabled with the amendments outlined below, including:

i)     a Local Board Agreement 2019/2020, subject to the following amendment:

1.    inclusion of additional wording in the “Working with Maori” section to reference planned work on the naming of local roads, parks and council-owned facilities, increasing the use of Te Reo Maori in the naming of places and signage, and inclusion of reference to the Te Kete Rukuruku programme, and

ii)    local board advocacy.

iii)   the “Message from the Chairperson, subject to the following amendments:

1.    replace the second sentence of the third paragraph to read “The redevelopment of the Northcote Town Centre, Awataha Greenway project and Birkenhead War Memorial Park remain priorities. We will be progressing with the design of the multi-purpose community and sports facility that replaces the Birkenhead grandstand.

2.    replace the first sentence of the fifth paragraph to read “We are continuing our support for placemaking activities and the development of Uruamo Maranga Ake Marae”.

3.    replace “He korero mai i nga Heamana” at the start of the Chairperson’s Message to read “He korero mai i te Heamana”.

c)         adopts local fees and charges schedules for 2019/2020 (as outlined in Attachment B to the agenda report).

d)        delegates authority to the Chairperson, in consultation with the Deputy Chairperson, to make any final minor changes to the local content for the Annual Budget 2019/2020, including the Local Board Agreement 2019/2020.

e)         notes:

i)     that Local Board Agreement 2019/2020 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 22 May 2019

ii)    that if there are outstanding (not yet agreed) matters in the Local Board Agreement 2019/2020, the local board should include an explanation of these matters in the Chairperson’s message at the front of the agreement

iii)   that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2019/2020 on 20 June 2019.

CARRIED

 

Secretarial note: The local board adjourned the meeting at 10.48am and reconvened at 11.18am

 

 

Attachments

a     05 June 2019 - Kaipātiki Local Board Business Meeting - Local Board information and agreements 2.8 Kaipātiki Local Board

 

 

12

Revocation and approval of a new community lease to Glenfield Tennis Club Incorporated at Elliott Reserve, Elliott Avenue, Bayview.

 

Paul Edwards, Senior Local Board Advisor – Kaipātiki, was in attendance to address the board on this item.

 

 

Resolution number KT/2019/91

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)        revoke resolution number KT/2019/34 from the 20 March 2019 business meeting granting a new community lease to Glenfield Tennis Club Incorporated for part of Elliott Reserve, R34 Elliott Avenue, Bayview due to discrepancies in the resolution.

b)        grant a new community lease to Glenfield Tennis Club Incorporated at R 34 Elliott Avenue, Bayview, described as Part Lot 1 DP 92391 and Part Lot 38 DP 46696 and shown outlined in red on Attachment B of this agenda report on the following terms and conditions:

i)     term – ten (10) years commencing 1 May 2019, with one right of renewal for ten (10) years with final expiry on 30 April 2039.

ii)    rent - $1.00 plus GST per annum, if demanded.

iii)   the Glenfield Tennis Club Incorporated Community Outcomes Plan (refer Attachment C to this agenda report) be attached to the lease.

c)        approve the community outcomes plan (refer Attachment C of this agenda report) that will become a schedule to the lease.

d)        note that as part of the community outcomes plan, Glenfield Tennis Club Incorporated will fund and provide an online booking system that will provide pay-to-play for casual games, including some free-to-play court time.

e)        approve all other terms and conditions be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

 

13

Waste Bylaw Statement of Proposal

 

Resolution number KT/2019/92

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)        receive the report on Waste Bylaw Statement of Proposal from the Regulatory Committee meeting on 11 April 2019. 

CARRIED

 

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

11.35 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................