I hereby give notice that an ordinary meeting of the Māngere-Ōtāhuhu Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 19 June 2019

5.00pm

Māngere-Ōtāhuhu Local Board Office
Shop 17B
93 Bader Drive
Māngere

 

Māngere-Ōtāhuhu Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Lemauga Lydia Sosene

 

Deputy Chairperson

Togiatolu Walter Togiamua

 

Members

Tauanu’u Nick Bakulich

 

 

Carrol Elliott, JP

 

 

Makalita Kolo

 

 

Tafafuna’i Tasi Lauese, QSM, JP

 

 

Christine O'Brien

 

 

(Quorum 4 members)

 

 

 

Janette McKain

Local Board Democracy Advisor

 

13 June 2019

 

Contact Telephone: (09) 262 5283

Email: janette.mckain@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Save Our Unique Landscape (SOUL)                                          5

8.2     Deputation - Communities against Alcohol Harm                                            6

8.3     Deputation - Otahuhu Town Hall                                                                        6

9          Public Forum                                                                                                                  6

9.1     Public Forum - Māngere Centre Park                                                                 6

10        Extraordinary Business                                                                                                6

11        Governing Body Member Update                                                                                9

12        Local Board Leads and Appointments Report                                                         11

13        Chairpersons Report and Announcements                                                              13

14        Auckland Transport - Local Board Transport Capital Fund Decisions                 15

15        Auckland Transport - Road Stopping Māngere Bridge Funding Decision           21

16        Auckland Transport Update Report for June 2019                                                  27

17        Māngere-Ōtāhuhu Local Board Quick Response Round Three 2018/2019 grant allocations                                                                                                                    37

18        Māngere-Ōtāhuhu Youth Scholarships applications, 2018/2019                           45

19        Mangere Mountain Education Trust 2019/2020 funding                                         67

20        Vacancy above Māngere-Ōtāhuhu Local Board office, 17R Māngere Town Square, Māngere                                                                                                                        73

21        New Community Lease to Otahuhu Badminton Club Incorporated at Seaside Park, 1B Brady Place, Ōtāhuhu                                                                                            79

22        Approval of the Māngere-Ōtāhuhu Local Board Youth Connection 2019/2020 work programme.                                                                                                                  87

23        Reallocation of 2018/2019 Local Driven Initiative Opex Budget                            93

24        Approval of the 2019/2020 Māngere-Ōtāhuhu Local Board Local Environment Work Programme                                                                                                                   97

25        Māngere-Ōtāhuhu Local Board Community Facilities Work Programme 2019 - 2022                                                                                                                                     117

26        Māngere-Ōtāhuhu Local Board - 2019/2020 Local Economic Development Work Programme                                                                                                                 137

27        Approval of the Māngere-Ōtāhuhu Local Board community services 2019/2020 work programme                                                                                                                 143

28        Panuku Development Auckland Local Board six-monthly update 1 November 2018 – 30 April 2019                                                                                                               165

29        Reallocation of Local Driven Initiative Operational Budget 2018/19                   171

30        Proposed Waste Management and Minimisation Bylaw and Amendments to the Trading and Events in Public Place                                                                         175

31        Changes to Local Board Standing Orders                                                              177

32        Local board resolution responses and information report                                  183

33        Governance Forward Work Calendar                                                                      187

34        Māngere-Ōtāhuhu Local Board Workshop Notes                                                  191  

35        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Māngere-Ōtāhuhu Local Board:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 5 June 2019, as  true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Save Our Unique Landscape (SOUL)

Te take mō te pūrongo / Purpose of the report

1.       Frances Hancock from SOUL would like to update the board on Ihumātao Quarry Road: Otuataua.

 

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank Frances Hancock from SOUL for his presentation and attendance.

 

 

 

8.2       Deputation - Communities against Alcohol Harm

Te take mō te pūrongo / Purpose of the report

1.       Glen McCutcheon from Communities against Alcohol Harm would like to update the board on their work from the last 6 months and alcohol bylaws.

 

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank Glen McCutcheon from Communities against Alcohol Harm for his presentation and attendance.

 

 

 

8.3       Deputation - Otahuhu Town Hall

Te take mō te pūrongo / Purpose of the report

1.       Bella Tamotu, Manager from the Otahuhu Town Hall would like to submit their annual report to the board.

 

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank Bella Tamotu for her presentation and attendance.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Māngere Centre Park

Te take mō te pūrongo / Purpose of the report

1.       Mohammed Imran from the Mangere Centre Park would like to update the board on Māngere Centre Park.

 

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank Mohammed Imran for his presentation and attendance.

 

 

 

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Governing Body Member Update

File No.: CP2019/01954

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       A period of time (10 Minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Māngere-Ōtāhuhu Local Board on regional matters.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal reports from Cr Alf Filipaina and Cr Efeso Collins.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Local Board Leads and Appointments Report

File No.: CP2019/01962

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item allows the local board members an opportunity to present verbal and written updates on their lead rolls, such as relevant actions, appointments and meetings.

Organisation

Lead

Alternate

Community Impact Forum for Kohuora Corrections Facility

Makalita Kolo

Lemauga Lydia Sosene

Mangere Bridge BID

Tauanu’u Nick Bakulich

Lemauga Lydia Sosene

Mangere Town Centre BID

Tafafuna’i Tasi Lauese

Makalita Kolo

Mangere East Village BID

Tauanu’u Nick Bakulich

Togiatolu Walter Togiamua

Otahuhu Business Association

Christine O’Brien

Makalita Kolo

South Harbour Business Association BID

Carrol Elliott         

Makalita Kolo

Aircraft Noise Community Consultative Group

Tafafuna’i Tasi Lauese

Tauanu’u Nick Bakulich

Tamaki Estuary Environmental Forum

Carrol Elliott

Togiatolu Walter Togiamua

Youth Connections South Local Governance Group (3 members)

Christine O’Brien, Makalita Kolo,

Lemauga Lydia Sosene 

Tauanu’u Nick Bakulich (appointed 15 March 2017)

Maori input into local board decision-making political steering group (1 lead, 1 alternate)

Togiatolu Walter Togiamua

Lemauga Lydia Sosene

Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee

Togiatolu Walter Togiamua

Lemauga Lydia Sosene

Ambury Park Centre

Christine O’Brien

Lemauga Lydia Sosene

Mangere Mountain Education Trust

Lemauga Lydia Sosene

Togiatolu Walter Togiamua

Local Government New Zealand Zone One Committee

Carrol Elliott (appointed 21 March 2018)

 

Local Board Leads

Infrastructure and Environmental Services lead

 

Carrol Elliott

Lemauga Lydia Sosene

Arts, Community and Events lead

Tafafuna’i Tasi Lauese

Togiatolu Walter Togiamua/

Christine O’Brien

Parks, Sport and Recreation lead and Community Facilities

Tauanu’u Nick Bakulich

Togiatolu Walter Togiamua/

Tafafuna’i Tasi Lauese

Libraries and Information Services lead

Christine O’Brien

Togiatolu Walter Togiamua/

Makalita Kolo

 

Local planning and heritage lead – includes responding to resource consent applications on behalf of board

Togiatolu Walter Togiamua (Planning)

Carrol Elliott

(Heritage)

Lemauga Lydia Sosene

Transport lead

Lemauga Lydia Sosene

Carrol Elliott/

Makalita Kolo

Economic development lead

Christine O’Brien

Togiatolu Walter Togiamua

The Southern Initiative Joint Steering Group

Lemauga Lydia Sosene

Togiatolu Walter Togiamua (appointed 17 May 2017)

Liquor Licence Hearings – Delegation to represent

Tauanu’u Nick Bakulich

(appointed 17 May 2017)

 

Manukau Harbour Forum

Carrol Elliott (appointed 19 April 2017)

Togiatolu Water Togiamua (appointed 19 April 2017)

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal and written reports from local board members.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Chairpersons Report and Announcements

File No.: CP2019/01969

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item gives the Chairperson an opportunity to update the local board on any announcements and for the local board to receive the Chairperson’s written report.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal update and written report of the local board Chair.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Auckland Transport - Local Board Transport Capital Fund Decisions

File No.: CP2019/10141

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to support decision-making about Māngere-Ōtāhuhu Local Board’s Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport manages the LBTCF on behalf of the Māngere-Ōtāhuhu Local Board.  On an as required basis, Auckland Transport reports on progress, provides advice and supports decision-making.

3.       This month one decision relating to the LBTCF are required.

4.       The decisions and options were workshopped on 10 April 2019 and again on 5 June 2019. This report records the options discussed and provides the opportunity for the Māngere-Ōtāhuhu Local Board to formalise its decisions by resolution.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      authorise Auckland Transport to use up to $800,000 of the Local Board Transport Capital to deliver Option 1, a three metre wide, well-lit, walking and cycling pathway with marker posts and, a new raised crossing on Ashgrove Road, running through Ashgrove Reserve and linking Ashcroft and Mascot Roads, with a safe, off-road pathway.

 

 

Horopaki

Context

5.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·    Be safe.

·    Not impede network efficiency.

·    Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

 

 

 

 

 

 

6.       The following table provides an overall summary of the current LBTCF position.

 

7.       It is important to note that within the approximately $2 million allocated to projects there is an amount of approximately $480,000 already listed in the ‘amount committed to date’ category, where the project is not going ahead.  This means that there is sufficient LBTCF available for the recommended course of action.  

Tātaritanga me ngā tohutohu / Analysis and advice

8.       The project discussed in this report is a new walking and cycle path through Ashgrove Reserve has a long history and was originally part of the ‘Future Streets’ project

9.       Over time, working with Auckland Transport and Auckland Council officers, the Māngere-Ōtāhuhu Local Board identified a range of reasonably practicable options for it to achieve its transport objectives.

10.     Auckland Transport most recently conducted a workshop with the local board on 5 June 2019 and this report formalises discussion at these workshops and presents information from them to allow for decision-making.

 

Ashgrove Reserve Pathway

11.     The Ashgrove Reserve is a key link between the ‘Future Streets’ project area (shown in red below in Fig 1) and residents living in the area around Ashgrove Road (shown in green in Fig 1). 

12.     An old unlit pathway currently crosses Ashgrove Reserve and this project would replace this pathway with a wider better-designed pathway making walking or riding to the Māngere Town Centre easier and safer.

13.     The Māngere Town Centre is a key community location providing shopping, public transport, a library, recreation facilities and other community services. A pathway through the reserve also provides a link with ‘Future Streets’ recreation circuit (highlighted in yellow in Fig 1)

14.     The original planning for Future Streets recommended developing the Ashgrove Reserve’s pathway to provide a safe off-road route between this residential area, the town centre and the ‘Future Streets’ recreation circuit.

 

 

 

 

 

 

 

 

 

 

Figure 1 Ashgrove Reserve Pathway Wider Context

 

15.     In 2017, the local board requested that Auckland Transport investigate this project.  Since then Auckland Transport has provided a rough order of cost and recently completed concept design and two options with better defined estimates of cost were provided for consideration:

·    A 3m wide shared path from Ashgrove Road to Mascot Ave with marker posts, and a speed table at the Ashgrove Road entrance costing approximately $575,000.

·    A 3m wide shared path from the central track junction to Bader Drive costing approximately $175.000.

16.     Auckland Transport also separately priced the cost of lighting for both options stating that the estimated costs are approximately $225,000 for the first option and $170,000 for the second option.

17.     In summary this  means that the estimated total costs would be:

·    A fully lit 3m wide shared path from Ashgrove Road to Mascot Ave with marker posts, re-fencing the reserve’s boundary fences and a speed table at the Ashgrove Road entrance costing approximately $800,000.

·    A fully lit 3m wide shared path from the central track junction to Bader Drive costing approximately $345.000.

·    To build both options would cost $1,145,000

18.     Figure 2 (below) is a map of the options. 

 

 

 

 

 

 

 

 

 

 

 

Figure Two: Proposed Ashgrove Reserve Pathway Options

 

19.     Auckland Transport’s advice is that this project directly delivers on the local board’s policy direction in the Local Board Plan.  The plan states the local board’s desire to strengthen and enhance the ‘Future Streets’ project. Including the following ‘Key Initiative’:

“Continue supporting Te Ara Mua – Future Streets and identify options to increase use of cycleways and walkways” pg 29 Māngere-Ōtāhuhu Local Board Plan.

20.     The original plan for ‘Future Streets’ included building a pathway through Ashgrove because it would benefit the project by providing a safe, off road route linking a large residential area to the project area.

21.     The local board’s policy both in the Local Board Plan and in practice has been to encourage people to walk and cycle for health and to improve access to community services. Including the following ‘Key Initiative’:

“Support walking and cycling connections around popular parks like Walter Massey and Māngere Town Centre”.pg 29 Māngere-Ōtāhuhu Local Board Plan.

22.     Another consideration relating to this project is safety from crime. The local board has consistently championed improving local facilities and building new ones to standards that limit anti-social behaviour. Making sure pathways in reserves are well lit is an example.

23.     The final consideration is that the money is available in the LBTCF. The local board has enough money at this time to deliver the pathway from Ashgrove to Mascot with lighting for $800,000.  Leaving the LBTCF with approximately $270,000 allowing the delivery of the stretch of pathway from the centre of the park to Bader Drive without lights.  

24.     Therefore based on this analysis Auckland Transport’s advice is that the local board  authorises construction of Option 1 with lighting. A total estimated cost of $800,000.  Auckland Transport believes that this option best matches the local board’s stated policies and intent while providing enough funding in the LBTCF to deliver other planned and allow a contingency. A recommendation is provided above for the Member’s consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

25.     The issues discussed in this report were workshopped with the Māngere-Ōtāhuhu Local Board on a number of occasions, most recently on 5 June 2019.

Tauākī whakaaweawe Māori / Māori impact statement

26.     Study of the options indicates that none involves a significant decision in relation to land or a body of water so iwi consultation is not required at this time. Projects that continue will be reviewed again and if required iwi will be consulted and any concerns or suggestions considered in planning.

Ngā ritenga ā-pūtea / Financial implications

27.     The financial implications of the draft recommendations are a commitment of an estimated $800,000 of the LBTCF to this project.

28.     This is a significant commitment but the project has a long history of consideration and discussion by the local board and meets stated objectives of the Māngere-Ōtāhuhu Local Board Plan.

29.     With this commitment, the local board will still have approximately $270,000 available for other projects. Auckland Transport is working on the Bader Drive roundabout project and if there are savings, they could be added to the remaining $270,000 to raise the $375,000 required for delivering all of Option 2. Likewise, if there are issues and costs increase on any of the projects the $270,000 provides a contingency that mitigates this risk. 

 

 Ngā raru tūpono / Risks

30.     Construction always involves an element of risk.  There are fluctuation is the cost of contractors, material cost and weather all of which can impact on a construction programme.

Ngā koringa ā-muri / Next steps

31.     If the recommendations are approved, Auckland Transport will immediately start work to fulfil the requests.  Auckland Transport will report on progress monthly.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Ben Stallworthy - Elected Member Relationship Manager

Authorisers

Jonathan Anyon Elected Member Team Manager

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Auckland Transport - Road Stopping Māngere Bridge Funding Decision

File No.: CP2019/10134

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to support decision-making by the Māngere-Ōtāhuhu Local Board about the public nuisance issues reported in Māngere Bridge.

Whakarāpopototanga matua

Executive summary

2.       The Māngere-Ōtāhuhu Local Board has received numerous complaints about the public nuisance created by late night drinking on Coronation Road between the intersection with Waterfront Road and the boat ramp.

3.       This month one decision is required, should the Māngere-Ōtāhuhu Local Board commit to funding the cost of an application to have this section of road ‘stopped’ or officially re-designated so controlled access is allowed.

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)         allocate $15,000 from local board’s community response to pay the cost of an application to Auckland Transport to ‘stop’ Coronation Road between Waterfront Road and the boat ramp at Māngere Bridge.

 

 

 

Horopaki

Context

4.       In late 2017, the Māngere Bridge community raised concerns about the public nuisance created by late night drinking and anti-social behaviour at the old Māngere Bridge. Auckland Transport, Auckland Council staff and Police worked together throughout 2018 and introduced a range of measures to limit the problem. The steps were:

·    Better lighting in the area – Auckland Transport increased the wattage of the bulbs and changed the times that they dim, in February/March 2018. 

·    Liquor Ban Signage on Poles – Auckland Council’s Community Facilities Team have installed signs in February/March 2018. 

·    ‘Liquor Ban’ signs on the road and footpath Auckland Transport and the Māngere-Ōtāhuhu Local Board painted ‘Liquor Ban’ signs on footpaths in the area.

·    ‘No Parking’ restriction – In June 2018 a new ‘No Parking’ was established in the area that makes it illegal to stop there between 10pm and 4am.

5.       Auckland Transport has worked together with Police and Auckland Council to develop a coordinated response to this issue.

6.       The public nuisance has not dissipated; and noise and other anti-social behavior continues to be a problem. Therefore, in March 2019 a Māngere-Ōtāhuhu Local Board facilitated formation of a Community Safety Working Group bringing together Police, Auckland Council, Auckland Transport, the Māngere Bridge Business Association and the Māngere Bridge Residents and Ratepayers Association.

 

Tātaritanga me ngā tohutohu / Analysis and advice

7.       The Community Safety Working Group has requested that Auckland Transport investigate closing this section of road and transferring ownership to Auckland Council. A process known as ‘stopping’ the road. The advantage of ‘stopping’ the road is that it ceases to be legal road and is no longer subject to restrictions on closure by gates, chains or other devices. Shown below in Figure 1 is the area in question, extending from the intersection of Coronation and Waterfront Road to the boat ramp.

 

Figure 1: Proposed Road Stopping Area

8.       The Community Safety Working Group and the local board believe that closing this section of road at night would prevent public nuisance by forcing people that want to behave anti-socially to gather at other less attractive and smaller sites. This also means that enforcement is easier. Based on this assessment of the situation the Māngere-Ōtāhuhu Local Board requested that Auckland Transport investigate ‘stopping’ this section of road. 

9.       Auckland Transport considered the road ‘stopping’ request and reported the costs and risks to the Community Safety Working Group on 23 May 2019.  The Māngere-Ōtāhuhu Local Board Chair asked that the information be provided to the local board as a decision report so that the board members can consider the potential costs and decide whether they are prepared to fund the application.

10.     The full process for a road ‘stopping’ application is included as Attachment A to this report. Auckland Transport reports that an application is likely to take at least a year to progress through all the stages and may take longer depending on a variety of factors. 

11.     The approximate costs of an application are listed below: 

·    Application cost                                         $2000

·    Survey Office plan                                     $5000 - $10,000 (depends on amount of field work/pegging required)

·    Valuation                                                   $1000 (if required)

·    Maori engagement                                    $1000 (Land status report)

·    Public notification                                      $1000

·    Legal fees                                                  $200

·    LINZ fees                                                   $500

12.     An application is generally likely to cost approximately $15,000. Auckland Transport does not fund any costs for road ‘stopping’, the applicant (ie. the local board) carries all costs.

13.     In summary investigating ‘stopping’ the Coronation Road requires a commitment of approx. $ 15,000.  Auckland Transport cannot pay this cost.  If the local board wishes to proceed it must commit to funding the application.

14.     Auckland Transport’s advice is that starting an application to ‘stop’ the road is a significant expense and not without risk.  The process is for a significant area, well used by the public so would need to be publically notified.   An objection could result in the application’s referral to the Environment Court for a decision, increasing time and cost.  This adds a layer of uncertainty to the application.

15.     Further, at this time there is no wider plan for the reserve area, ‘stopping’ the road may impact users of the area such as Waka Ama groups, fishermen and other recreational users and business users who use the road,  car park or park facilities at different times. .  Should the road remain essentially unchanged but able to be closed? Alternatively, should it become part of a wider plan for upgrading the Waterfront Reserve?  New Zealand Transport Agency is rebuilding Old Māngere Bridge as a pedestrian bridge so should the road be rebuilt as a walking and cycling pathway? If it does, then it is no longer an Auckland Transport project and will become a community facilities project.  Essentially, there is a wide range of unknowns at this time and Auckland Transport would urge the Māngere-Ōtāhuhu Local Board to consider these factors before funding the application.

16.     If the local board feels that the current situation outweighs the possible risk then it needs to commit funding and a draft resolution is included above for consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

17.     The issues discussed in this report were workshopped with both the Māngere-Ōtāhuhu Local Board and the Māngere Bridge Community Safety Working Group on a number of occasions. Most recently with the local board on 5 June 2019. The local board supports the idea of mitigating the safety and public nuisance issues around this location and progress the application to Auckland Transport to ‘stop’ Coronation Road between Waterfront Road and the boat ramp at Māngere Bridge.

Tauākī whakaaweawe Māori / Māori impact statement

18.     Study of the options indicates that an application to ‘stop’ Coronation Road between Waterfront Road and the boat ramp involves a significant decision in relation to land or a body of water so iwi consultation will be required.

 

19.     If the recommendation is supported and the application starts then iwi will be consulted and any concerns or suggestions considered in planning.

Ngā ritenga ā-pūtea / Financial implications

20.     The financial implications of the draft recommendations are a commitment of an estimated  $15,000 to fund the application.

21.     Where this money is allocated from is the Māngere-Ōtāhuhu Local Board’s decision but payment would be made on a monthly basis as the application progressed.

Ngā raru tūpono / Risks

22.     The most significant risks is an objection to the application. This situation will significantly increase the time and cost required for the application.

Ngā koringa ā-muri / Next steps

23.     If the recommendations are approved, Auckland Transport will immediately start work to fulfil the requests.  Auckland Transport will report on progress monthly.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Road Stop Process

25

     

Ngā kaihaina

Signatories

Authors

Ben Stallworthy - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Team Manager

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Auckland Transport Update Report for June 2019

File No.: CP2019/10550

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Māngere-Ōtāhuhu Local Board on transport related matters in their area, including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2.       Although this report does not require a decision, there is decision report on the agenda this month. This report contains information about the following:

·    The wider ‘context’ involving a summary of the strategic projects or issues effecting the Māngere-Ōtāhuhu area.

·    An update on the Local Board Transport Capital Fund (LBTCF)

·    Progress on local board advocacy initiatives.

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the Auckland Transport June 2019 update report.

 

 

Horopaki

Context

3.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

4.       Auckland Transport continues to deliver a number of strategic projects in Māngere-Ōtāhuhu, discussed below.

Road Safety and Speed Management

5.       In 2018 the New Zealand Government committed to deliver a new road safety strategy in the Government Policy Statement on Land Transport, Auckland Transport has been focussed on supporting a Vision Zero approach to traffic safety.

6.       The reason for this change is to address an increasing problem in Auckland, road, safety (including in  Māngere-Ōtāhuhu Local Board) has got worse over the last five years and Auckland Council and Auckland Transport are taking action to address the problem.

7.       The first major step is establishing a new Speed Bylaw consolidating speed limit changes in a set of local speed restrictions designed to slow traffic down in high-risk areas.

8.       Auckland Transport  consulted the community in early 2019 and received 11,007 submissions. The  Māngere-Ōtāhuhu Local Board made a written submission.

9.       Auckland Transport is considering the information gathered during the consultation period and a formal report with recommendations will be made to the Auckland Transport board in June 2019.  Auckland Transport’s board will consider the proposals and the submissions made then decide on the final plan. 

10.     The effect in  Māngere-Ōtāhuhu Local Board is unlikely to be significant at this stage only three roads are identified for changes. Auckland Transport plans to be making changes from to the Speed Bylaw by August 2019.

 

Airport to Botany Rapid Transport Network (RTN)

11.     This project will help deliver Auckland Transport’s public transport strategy by providing an east-west RTN linking Auckland Airport with Botany via Manukau.  The New Zealand Transport Agency, Auckland Airport and Auckland Transport are working together to plan and build the new RTN, which will be a bus or light rail link between Auckland Airport and Botany.

12.     In April 2019 the project, team briefed the  Māngere-Ōtāhuhu Local Board about the results of the consultation that was undertaken in November and December 2018. The overall aim is that by June 2019 the project team can discuss the project with Auckland Transport’s Board providing them with information from the consultation process to consider and confirm project direction.

13.     When the Auckland Transport Board is finished considering the project, the team will come return to the effected local boards and provide more information including confirmation of preferred routes. 

14.     Meanwhile, work on the Puhinui Station continues; initial design is complete and Auckland Transport is technically reviewing it.  Concurrently, Auckland Transport will procure a contractor for construction of the new station.

Figure 1: Puhinui Station Concept Drawing

 

Tātaritanga me ngā tohutohu

Analysis and advice

          Responding to Resolutions

15.     At the Māngere-Ōtāhuhu Local Board meetings, members passed a series of resolutions. Auckland Transport’s responses to these resolutions are recorded below. The resolution in italic font and the answer in normal font. A number of the resolutions may require an update in the future.

Resolution Number MO/2019/59

c)   That the  Māngere-Ōtāhuhu Local Board request that Community Auckland Transport officers update the local board on the following new LBTCF projects:

i. foot paths on Yates Road to Massey Road, to the Massey Homestead and around the north east corner of Walter Massey Park.

16.     This project was authorised by the local board in May 2019. Auckland Transport will regularly report on progress.

Resolution Number MO/2019/59

d)   That the Mangere-Otahuhu Local Board request Auckland Transport to urgently investigate and repair the ongoing faulty road surfaces on:

i.       Bader Drive

ii.       Favona Road

iii.       James Fletcher Road

iv.     Robertson Road

v.       Coronation Road

17.     Auckland Transport has reviewed these roads as requested and can report the following:

·    Bader Drive: This problem has been noted for some time and plans are underway to rehabilitate large sections particularly near the roundabout at the intersection of Mascot Road. It is planned that the work will be completed the in the 19-20 Financial Year

·    Favona Road: Auckland Transport monitors Favona Road regularly and it is generally in good condition; but there are issues at the Robertson, Walmsley and Favona Roads roundabout.  The issues are understood and a rehabilitation has been planned for some time.  The rehabilitation stalled to accommodate a planned housing development, which requires considerable drainage and underground works in the road corridor.  It would not be prudent for Auckland Transport to rehabilitate this area fully if it is likely to be dug up during the development.  However, the local board’s points are noted and further repairs will be made to keep the road as safe and comfortable as possible until a full rehabilitation is completed. 

·    James Fletcher Road:  Auckland Transport is aware of the failed areas that need repair and a full rehabilitation is planned but it will not be able to be funded for sometime, probably in the 20/21 Financial Year. Auckland Transport notes the local board’s concern and will conduct repair as required to keep the area as safe and comfortable as possible.

·    Robertson Road – Like Favona Road, Auckland Transport monitors Robertson Road regularly and it is generally in good condition; but there are issues at the Robertson, Walmsley and Favona Roads roundabout. As discussed above a planned housing development stalled rehabilitation of this area and Auckland Transport notes the local board’s concern and will monitor it and conduct repairs as required to keep the area as safe and comfortable as possible.

Resolution Number MO/2019/59

e)   That the  Māngere-Ōtāhuhu Local Board request Auckland Transport to increase its levels of service to maintain and repair locals roads, in line with Auckland Transport’s commitment to improving safety on Auckland’s roads through its Road Safety Programme and Auckland Regional Land Transport Plan 2018–2028.

18.     The budget allocated to road maintenance and renewals is set every three years in Auckland Transport’s budget the Regional Land Transport Programme (RLTP). This discussion includes setting the ‘levels of service’ that Auckland Council requires from Auckland Transport.

19.     The current programme, maintenance levels of service and Auckland Transport’s focus on safety were established during the development of the 2018-28 RLTP and cannot be easily changed at this time. 

20.     If the local board wishes to increase the amount of resource that is provided to maintenance and renewals Auckland Transport’s advice is to engage fully with Auckland Council’s statutory planning process by advocating in the next Local Board Plan for higher levels of service. Advocacy in the Local Board Plan provides the basis for a reassessment and possible re-prioritisation of maintenance and renewals within Council’s Long Term Plan and Regional Land Transport Programme.

Resolution Number MO/2019/59

f)    That the  Māngere-Ōtāhuhu Local Board request Auckland Transport to investigate on the Bus Shelter improvement project for maintenance, replacement and or repairs of bus-shelters in the local area as per the list tabled at the meeting.

21.     The list has been provided to Auckland Transport and is currently under investigation.

          Local Board Transport Capital Fund

22.     The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

·    Be safe.

·    Not impede network efficiency.

·    Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

23.     The fund allows local boards to build transport focused local improvements in their areas. Māngere-Ōtāhuhu Local Board’s total funding in this term is approximately $2.6 million (including new money allocated during the recent Council budget process and shown in the ‘Financial Summary’). The following table provides an overall summary of the current LBTCF position.

Table 1: Local Board Transport Capital Fund Summary

24.     At this point in the electoral term Auckland Transport is aiming to ‘close off’ the various projects discussed with local boards and either stop ones that can’t be started by the end of the term or make sure ones that can be delivered are started before the electoral period starts.

 

25.     Last month the  Māngere-Ōtāhuhu Local Board authorized two projects:

·    Upgrading the footpaths in and around the Mangere East Town Centre

·    Building a  new pathway through Boggust Park.

26.     Authorisation of these projects has moved approximately $464,651 from being unallocated to being committed.  It should be noted that the amount committed to date, $2,074,383 includes $ 480,000 that was previously committed to the Ashgrove Reserve project.

27.     This month the board will consider funding the Ashgrove Reserve walking and cycling path. This project is discussed in more detail in a decision report on this agenda.

28.     Below in Table 2 is a summary project status.

Table 2: Local Board Transport Capital Fund Projects

General Overview

Projects

Current Status 

Status

Upgrading the footpaths in and around the Mangere East Town Centre.

 

Upgrading footpaths and pedestrian facilities in Mangere East. 

Bader Drive Roundabout

 

Building a two lane roundabout at the intersection of Bader Drive and Idlewild Road

Widening Bader Drive in front of the Cosmopolitan Club

 

Completed

Ashgrove Reserve walking and cycling path

 

A walking and cycling path through the Ashgrove Reserve..

Bus shelter improvement project

 

Local board members are putting together the list of stops.

Boggust Park

 

Improve the parking and pathways in or around Boggust Park.

Detailed Project Progress Report

Upgrading the footpaths in and around the Mangere East Town Centre

The board asked Auckland Transport to concentrate specifically on one section at the east end of the town centre from Yates Road to the Massey Homestead and the north-east corner of Walter Massey Park.

In May 2019 the local board committed $ 338,000 to this project and authorised Auckland Transport to construct:

·    A better footpath on Yates Road estimated at $225,000

·    A pathway around the north –east corner of Walter Massey Park estimated at $125,000

·    A new section of footpath 2m wide footpath costing approx. $ 38,000 from Yates Road to Massey.

The pathway around the park’s route is not consented but the final design process will quickly confirm details of costs or risks.

Bader Drive Roundabout

The final design has been reviewed by the  Māngere-Ōtāhuhu Local Board.  This project slowed down a little and we have had to review the plan and confirm the timeline.

The next steps are:

·    Delivery of final plans - 14 June 2019

·    Load tender into public website 17 June 2019

·    Tender period – 17 June - 8 July 2019

·    Tender evaluation – No later than 15 July 2019

·    Award tender – 15 July 2019

·    Contractor mobilisation on site  no later than  31 July 2019.

The build time is likely to be a month to six weeks.  Which means that the project will be built by September 2019.

Widening Bader Drive in front of the Cosmopolitan Club

Completed.

Ashgrove Reserve Cycle Route

This project is discussed in detailed decision report elsewhere on this agenda.  

Bus shelter improvement project

The  Māngere-Ōtāhuhu Local Board has stated by resolution that it will provide a list of the sites and has requested that upon receipt of this list Auckland Transport provides a cost estimate.

At the time, this report was written this list had not been provided. 

Boggust Park Walking and Cycling Path

The board has requested that $ 126,651 is transferred from the LBTCF to Auckland Council to deliver this project. 

 

Local board advocacy

29.     This section provides a regular report about how Auckland Transport is supporting the  Māngere-Ōtāhuhu Local Board’s Advocacy Initiatives. The board’s Advocacy Initiatives are recorded in its Local Board Plan. In this month’s report, the board’s Advocacy Initiatives from the 2016-19 term have been recorded in the table below.

30.     Table 3: Advocacy Initiative Status

1.      

1.      

1.      

A well-connected area, part of a great, affordable public transport network that makes it easy for all to move around.

Deliver projects with the governing body and Auckland Transport including:

Improving street connections between the Ōtāhuhu bus/train station and town centre

Upgrading the street environment around Māngere East shopping area and community facilities

Completing the Māngere town centre bus station upgrade

Support walking and cycling connections around popular parks like Walter Massey and Māngere Town Centre

Auckland Transport has a range of projects underway  supporting this initiative including:

·    Māngere-Ōtāhuhu Local Board has committed $ 388,000 to footpath upgrades in Mangere East town centre.

·    Māngere-Ōtāhuhu Local Board has options for work in Ashgrove Reserve  that can be funded from the LBTCF

Attractive, accessible and safe cycle ways and walkways.

Champion and support the Ōtāhuhu Portage route project to open the area for recreation, walking and cycling.

An advocacy issue that Auckland Transport can help support but cannot lead.

Implement Norana path walkway and fund priority Local Paths projects

An advocacy issue that Auckland Transport can help support but cannot lead.

Continue supporting Te Ara Mua-Future Streets and identify options to increase use of cycle ways and walkways

Auckland Transrport’s Community Cycling Fund has been used to deliver a project in Māngere.

Partner with Te Wānanga o Aotearoa to use digital technology to popularise and increase use of new paths.

A local board project.

Safe, attractive and well-maintained streets for all.

Develop and deliver improvements to Bader Drive, e.g. a roundabout at the Idlewild Road intersection and road widening near Māngere town centre.

Auckland Transport has delivered the project to widen Bader Road and is about to start the Bader Drive Roundabout. 

 

Community Safety Fund

31.     Established in the 2018 Regional Land Transport Plan, the Community Safety Fund sees $20 million across all local board for local road safety initiatives. The fund is split between local board areas based on the number of death and serious injury crashes in that area. Mangere-Otahuhu Local Board’s budget is $1,108,085.

32.     On 1 May 2019 Auckland Transport workshopped with  Māngere-Ōtāhuhu Local Board and provided advice regarding possible projects.  The local board has asked that Auckland Transport investigate the following projects:

·    Safety improvements near rest homes – Reviewing and improving pedestrian safety outside four rest homes selected by the local board.

·    Vine Street pedestrian crossingNew crossing on Vine Street.

·    Crossings in Mangere Bridge -  Building a range of pedestrian crossings in Mangere Bridge.

·    Walmsley Road / Donnell Ave intersection improvement – Re-modelling the intersection to make it safer.

·    Princes Street roundabout and GSR safety – Re-modelling the roundabout and Great South Road to make the are safer. 

33.     Auckland Transport is assessing all of these projects. No information available yet and the original date for confirming projects has been extended to July 2019 (it was June 2019) and the planned process for decision-making will be:

·    In July 2019, Auckland Transport responds with estimated costs and whether (or not) a project can be funded from the Community Safety Fund.

·    The  Māngere-Ōtāhuhu Local Board decides which projects it wishes to use the Community Safety Fund to deliver at the July 2019 business meeting.

·    Auckland Transport develops a regional work programme for delivery of all Community Safety Fund project over the next two financial years and reports back to local boards.

 

Future Streets activation activities

 

34.     Auckland Transport continues to work hard with the  Māngere-Ōtāhuhu Local Board to support the Future Streets project. Auckland Transport is supporting this project by promoting use of the area for walking and cycling. 

35.     On 4 June 2019 Auckland Transport support Triple Teez to run an event titled ‘The Royal Ride’  The event was a free cycling focused, community day that ran from 11am to 2pm.

36.     The day was well attended, and enjoyed by all.  There were cycle skill activities, novelty bikes, a fleet of rickshaws, smoothie bikes, “Royal Rides” around Future Streets, a sausage sizzle, live performances, face painting, children’s games and other activities, all free of charge.  Educational materials about healthy eating and litter were also available. 

37.     Due to weather and conditions of the grounds at Blake Road (BMX track) reserve, the event was moved the Mangere Town Centre carpark, outside the Māori Wardens office.  On 12 April 2019, Auckland Transport is collaborating with Mangere Bikefit to run the second Ladies Pink Bike Rave a female only cycling event in the local area. The event includes guided rides around the Mangere Te Ara Mua – Future Streets cycle-ways, free food and entertainment. 

 

 

 

Figure 2: Pictures from the Royal Ride

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38.     This is not a decision report and there are no significant impacts on other Council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

39.     Over the last reporting period, Auckland Transport did not have projects requiring local board feedback. 

Traffic Control Committee resolutionsdid

40.     Normally, this section records Traffic Control Committee (TCC) decisions. In this reporting period, the TCC did not pass resolutions in Mangere-Otahuhu local board area.

Tauākī whakaaweawe Māori

Māori impact statement

41.     In this reporting period no projects required iwi liaison

Ngā ritenga ā-pūtea

Financial implications

42.     This month the Māngere-Ōtāhuhu has only one financial commitment and this is discussed in separate report elsewhere on the agenda.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43.     At this time, the most significant financial risk for the Māngere-Ōtāhuhu Local Board will soon be mitigated by the allocation of the remainder of the LBTCF. 

Ngā koringa ā-muri

Next steps

44.     Auckland Transport will provide another update report to the local board next month.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Ben Stallworthy - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Team Manager

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Māngere-Ōtāhuhu Local Board Quick Response Round Three 2018/2019 grant allocations

File No.: CP2019/09709

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications received for the Māngere-Ōtāhuhu Local Board Quick Response Grants, Round Three 2018/2019.

Whakarāpopototanga matua

Executive summary

2.       The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Board Grants Programme 2018/2019 on 18 April 2018 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

3.       This report presents applications received in Māngere-Ōtāhuhu Local Board Quick Response Grants Round Three 2018/2019 (see Attachment B).

4.       The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $284,578 for the 2018/2019 financial year. A total of $84,648 has been allocated in Local Grant and multi-board Round One. In Māngere-Ōtāhuhu Quick Response Round one and two, a total of $33,554 was allocated.

5.       At the February 2019 Māngere-Ōtāhuhu Local Board business meeting (MO/2019/09) a total amount of $150,000 was reallocated to the local board grants budget.  This leaves a total of $316,376 to be allocated remaining grant rounds.

6.       A total of $95,997.00 has been allocated in the second Local Grant and Multiboard round. This leaves a total of $220,379 to be allocated to applications received in Quick Response Round three.

7.       Twenty-five applications were received for Māngere-Ōtāhuhu Local Board Quick Response Grant Round Three 2018/2019, requesting a total of $44,339.00

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      agree to fund, part-fund or decline each application in Māngere-Ōtāhuhu Quick Response Grant Round Three 2018/2019 listed in Table One.   

 

Table One: Māngere-Ōtāhuhu Local Board Quick Response Grant Round Three 2018/2019 applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR1909-308

Communicare CMA (Ak) Incorporated

Community

Towards venue hire cost for the Mangere Communicare Friendship centre.

$521.00

Eligible

QR1909-311

Auckland Niue Rugby League Incorporated

Events, Sport and recreation

Towards tournament cost, a first responder medic, flushing portaloo toilets.

$2,000.00

Eligible

QR1909-313

Losalia Aleva

Arts and culture

Towards dance tutoring cost, venue hire cost, tutor fees and audio CD's.

$1,000.00

Eligible

QR1909-315

Niue Pacific Island Presbyterian Church, (PIPC) Fuata

Community

Towards fitness equipment cost, boxing gloves, pads, skipping rope, tug-o-war rope, beep test CD, tube ladder.

$1,000.00

Eligible

QR1909-317

Te Tumu

Sport and recreation

Towards Waka Ama NZ Nationals cost, waka blades and paddles.

$2,000.00

Eligible

QR1909-318

Mangere Hawks Netball Club

Sport and recreation

Towards end of year award ceremony cost, trophies.

$2,000.00

Eligible

QR1909-323

Otahuhu Town Hall Community Centre

Community

Towards venue hire cost of the mums and bubs playgroup at the Otahuhu Town Hall.

$2,000.00

Eligible

QR1909-324

South Auckland Seniors and Youth Association Incorporated

Community

Towards operations cost and seniors trip, venue hire, Christmas trip to Hamilton, petrol vouchers, festival attendance Diwali and Holi, ‍
tea, coffee, presents for visitors.

$2,000.00

Eligible

QR1909-326

Royal New Zealand Plunket Trust

Community

Towards toy cost, wooden toys, arts and crafts, ride on toys.

$2,000.00

Eligible

QR1909-330

Training Ship (TS) Gambia Sea Cadet Association of New Zealand (SCANZ) Incorporated

Sport and recreation

Towards cost for fitness programme, projector, accommodation and food.

$1,999.00

Eligible

QR1909-331

Mangere Pathfinder Club

Community

Towards cost for their Pathfinder club, participation badges, administration cost.

$1,000.00

Eligible

QR1909-332

Auckland Kids Achievement Trust

Community

Towards venue hire cost for the Kiwi can jam at the Vodafone events centre in Manukau.

$2,000.00

Eligible

QR1909-334

Samoa Atia'e I Magele Society
Incorporated

Community

Towards jackets and shirts for the Samoa Atia'e Community Patrol team.

$2,000.00

Eligible

QR1909-336

Tuaine Marsters

Sport and recreation

Towards sports equipment cost,  foldable sports trolley, tennis balls, jumbo tennis balls, volley balls, basketballs, sports storage bags, dodge balls, whistles, training bibs

$1,000.00

Eligible

QR1909-337

Screenies (Pipikids International Film and Media Festival Trust)

Arts and culture

Towards Screenies Children's Film Festival Aotearoa event cost, venue hire, technician and ushers.

$991.00

Eligible

QR1909-338

Parenting Place Charitable Trust

Community

Towards parenting programme, presenters salaries.

$2,000.00

Eligible

QR1909-339

Mrs Melissa Cole

Arts and culture

Towards installation - Tihei Mauri Ora cost, yarn cost and fee cost for the yarn installation.

$2,200.00

Eligible

QR1909-340

Otahuhu Softball Club

Events, Sport and recreation

Towards event cost for softball muster, advertising, giveaways and catering.

$1,664.00

Eligible

QR1909-341

Sasa Fetu

Sport and recreation

Towards fitness equipment, rubber plates, kettle weights, power bags, sand bags and mitts.

$2,000.00

Eligible

QR1909-342

Life Education Trust Counties Manukau

Community

Towards cost of children’s work books for the Life Education Trust Counties Manukau programmes in schools.

$2,000.00

Eligible

QR1909-343

Otahuhu Business Association Incorporated

Community

Towards warden clothing gear, high-vis jackets.

$1,840.00

Eligible

QR1909-346

The Operating Theatre Trust trading as Tim Bray Theatre Company

Arts and culture

Towards free show tickets for children in the local board area to attend, Margaret Mahy’s; "The Man Whose Mother Was A Pirate" production.

$1,978.00

Eligible

QR1909-348

New Zealand Blue Light

Community

Towards entry cost, to Rainbows End for 100 youth in Mangere and Otahuhu.

$2,521.00

Eligible

QR1909-355

Waterlea Indoor Bowling Club

Sport and recreation

Towards venue hire cost for the Waterlea Indoor Bowling Club.

$2,000.00

Eligible

QR1909-356

Mangere Central Indoor Bowling Club

Sport and recreation

Towards venue hire cost for the Mangere Central Indoor Bowling Club.

$2,625.00

Eligible

Total

 

 

 

$44,339.00

 

 

 

 

 

Horopaki

Context

8.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10.     The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

11.     The Māngere-Ōtāhuhu Local Board adopted their grants programme for 2018/2019 on 18 April 2018 and will operate three quick response and two local grants rounds for this financial year. 

12.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

13.     The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $284,578 for the 2018/2019 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18.     The board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

19.     A summary of each application received through Māngere-Ōtāhuhu Local Quick Response Grants Round Three is provided (see Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

20.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21.     Four organisations applying to Māngere-Ōtāhuhu Local Board Quick Response Round Three 2018/2019 indicated their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22.     The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

23.     The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $284,578 for the 2018/2019 financial year. A total of $84,648 has been allocated in one local grant and multi-board round. In Māngere-Ōtāhuhu Quick Response Round one and two, a total of $33,554 was allocated.

24.     At the February 2019 Māngere-Ōtāhuhu Local Board business meeting (MO/2019/09) a total amount of $150,000 was reallocated to the local board grants budget.  This leaves a total of $316,376 to be allocated remaining grant rounds.

25.     A total of $95,997.00 has been allocated in the second local grant round and multi-board round. This leaves a total of 220,379 to be allocated in the remaining quick response round three.

26.     Twenty-five applications were received for Māngere-Ōtāhuhu Local Board Quick Response Grant Round Three 2018/2019, requesting a total of $44,339.00.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

28.     Following the Māngere-Ōtāhuhu Local Board allocating funding for local board quick response grants round two, Commercial and Finance staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Mangere-Otahuhu Local Board Grants Programme 2018-2019. (Under Separate Cover)

 

b

Mangere-Otahuhu Local Board Quick Response Round Three 2018-2019, Application Summaries. (Under Separate Cover)

 

Ngā kaihaina

Signatories

Authors

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Fran Hayton - Principal Grants Advsr & Incentives TL

Shane King - Head of Service Support

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Māngere-Ōtāhuhu Youth Scholarships applications, 2018/2019

File No.: CP2019/10538

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2018/2019 Māngere-Ōtāhuhu Youth Scholarships (youth scholarships). 

Whakarāpopototanga matua

Executive summary

2.       The local board 2018/2019 work programme line 1067 has an allocated budget of $15,000 for youth scholarships

3.       Applications for the youth scholarships opened on 6 March 2019 and closed on 19 April 2019.

4.       Six applications were received, totaling $9,492 (Attachment A).

5.       The local board reviewed the applications at a workshop on 5 June 2019.

6.       Staff recommend approving grants for five applications totalling $7,491.50 and declining one application which does not meet the criteria.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      approve the following 2018/2019 Māngere-Ōtāhuhu Youth Scholarships applicants:

ID number

 

Requesting funding for

Amount requested

Amount recommended

MOYG-02

Flights, accommodation and travel related cost to represent New Zealand at the 2019 Trans-Tasman Tag20 tournament in Gold Coast Australia.

$1,910.00

$1,910.00

MOYG-12

Participate, train, qualify and compete at World Sprint Champs in Hawaii in August 2020.

$2,000.00

$2,000.00

MOYG-13

Towards purchasing course material to complete year 4 studies of a Bachelor of Law and Commerce at the University of Auckland.

$781.50

$781.50

MOYG-14

Towards supporting the applicant to develop her skills to teach Korean language, and enable her to build capacity of the Korean Language School youth group to engage in wider community activities

$800.00

$800.00



 

 

 

MOYG-15

Towards ONE4WORTH  Tautua 10-week programme, including running workshops related costs

$2,000.00

$2,000

Total

 

$7,491.50

$7,491.50

 

b)      decline the following 2018/2019 Māngere-Ōtāhuhu Youth Scholarships applicants:

ID number

 

Requesting funding for

Amount requested

Reason for decline

MOYG-09

Towards producing a short documentary that addresses different aspects of mental health in Pasifika and Maori youth (including cost of videographers, editors and the launch event).

$2,000.00

Applicant not eligible under the terms of the Youth Scholarships grant programme

Total

$2,000.00

 

 

c)      allocate $1,500 from 2018/2019 work programme line 1067 for a recipient ceremony to take place in June 2019.

 

 

Horopaki

Context

7.       The local board 2018/2019 work programme line 1067 has an allocated budget of $15,000 for youth scholarships.

8.       The aim of the youth scholarships is to support local rangatahi with leadership development opportunities in any field of personal endeavor, including arts, sports and cultural activities and Māori and Pasifika arts and culture.

9.       The local board provided strategic direction to staff about the criteria for youth scholarships assessment criteria, in alignment to the local board plan outcomes at a workshop on 20 June 2018.

10.     Advertising and promotion was targeted to key audiences, including migrant and refugee groups, disability groups, Māori and iwi organisations and staff hosted a community information session to share information on the grant criteria and how to apply.

11.     Applications for the youth scholarships opened on 6 March 2019 and closed on 19 April 2019.

12.     Six applications were received, totaling $9,492 (Attachment A).

13.     The local board reviewed the applications at a workshop on 5 June 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The youth scholarships contribute to achieving local board plan Outcome 6: “A place where everyone thrives and belongs” by supporting young people with personal endeavor, including arts, sports and cultural activities and Māori and Pasifika arts and culture.

15.     The applications were assessed against the Community Grants Policy and the local board grants programme criteria.

16.     Additional information was requested for applicant MOYG-15 to clarify the connection of the purpose of the scholarship to the local board area.

17.     Table 1 outlines the five applicants that were assessed as having high alignment to the criteria and are recommended to be approved for funding:

Table 1: 2018/2019 Māngere-Ōtāhuhu Youth Scholarships applicants recommended for approval:

ID number

 

Requesting funding for

Amount requested

Amount recommended

MOYG-02

Flights, accommodation and travel related cost to represent New Zealand at the 2019 Trans-Tasman Tag20 tournament in Gold Coast Australia.

$1,910.00

$1,910.00

MOYG-12

Participate, train, qualify and compete at World Sprint Champs in Hawaii in August 2020.

$2,000.00

$2,000.00

MOYG-13

Towards purchasing course material to complete year 4 studies of a Bachelor of Law and Commerce at the University of Auckland.

$781.50

$781.50

MOYG-14

Towards supporting the applicant to develop her skills to teach Korean language, and enable her to build capacity of the Korean Language School youth group to engage in wider community activities

$800.00

$800.00

MOYG-15

To run the Tautua 10-week programme of workshops that will focus on wellbeing and hospitality with 5-12 participants from Māngere-Ōtāhuhu. The Tautua programme will be based at the Mangere Arts Centre, Community Café and will be hosted by Affirming Works.

$2,000

$2,000.00

Total

$7,491.50

$7,491.50

 

18.     One application was assessed as ineligible under the terms of the youth scholarship grant programme.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     There is no council group impact associated with this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The local board is the decision-maker for allocation of the Māngere-Ōtāhuhu Youth Scholarships budget. The local board can fund, part-fund or decline the scholarship applications.

21.     The youth scholarships contribute to achieving local board plan Outcome 6: “A place where everyone thrives and belongs”.

22.     The local board provided strategic direction to staff about the criteria for youth scholarships assessment criteria, in alignment to the local board plan outcomes at a workshop on 20 June 2018.

23.     The local board reviewed the applications at a workshop on 5 June 2019.

Tauākī whakaaweawe Māori

Māori impact statement

24.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori.

25.     The youth scholarships advertising and promotion was targeted at priority communities, including Māori and iwi organisations.

26.     Two of the applications received identify as Māori. These scholarships would assist in furthering the local board’s aspirations of outcome 2, Māngere-Ōtāhuhu is the heart of Māori and Pasifika culture.

27.     Māngere-Ōtāhuhu is ethnically diverse and has the highest proportion of residents across all 21 local board areas who identify as Pasifika (sixty per cent of residents) and 16 per cent as Māori – 2013 census).

Ngā ritenga ā-pūtea

Financial implications

28.     The local board 2018/2019 work programme line 1067 has an allocated budget of $15,000 for youth scholarships.

29.     Six applications were received, totaling $9,492.00.

30.     Staff recommend allocating a total of $7,491.50 to five applicants.

31.     The recipient ceremony will take place in June 2019, staff recommend that $1,500 be used for this event.

32.     The remaining amount of available budget of $6,008.50 will be reallocated to the Māngere-Ōtāhuhu Youth Action Plans per the re-allocation report (MO/2019/66).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     All the applications are assessed against an agreed criteria to ensure that the approved recipients align with the local board priorities and any potential risks are mitigated.

Ngā koringa ā-muri

Next steps

34.     Staff will notify applicants of the local board’s decision and process grant payments.

35.     Grant recipients are required to acknowledge the local board on any publicity or promotional material and be available to work with council staff on media coverage.

36.     Grant recipients will be invited to provide a verbal report at a future local board business meeting.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Youth Scholarships applications

51

     

Ngā kaihaina

Signatories

Authors

Tanya Moredo – Advisor, Community Empowerment

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Mangere Mountain Education Trust 2019/2020 funding

File No.: CP2019/06616

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the first tranche of funding of $150,000 and associated performance measures for the Māngere Mountain Education Trust in the 2019/2020 financial year.

Whakarāpopototanga matua

Executive summary

2.       In March 2019, the Māngere-Ōtāhuhu Local Board approved a revised set of performance measures with the release of funding to Māngere Mountain Education Trust (MMET).

3.       Based on the information available, MMET has made good progress on meeting its performance measures. Given the need for consistency, staff recommend that the funding agreement for 2019/2020 has the same set of performance measures as the current financial year.

4.       Staff also recommend that the Māngere-Ōtāhuhu Local Board approve the first tranche of funding of $150,000 (50 per cent) of MMET’s funding. This will allow the organisation to continue to operate and deliver on its outcomes.

5.       Staff are also working on a review of community council-controlled organisations (CCOs). This will include looking at is a proposed review of the governance arrangements of the nine community (legacy) CCOs, with the order of review prioritised according to need.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      approve the release of the first tranche of funding of $150,000 for 2019/2020 to the Mangere Mountain Education Trust based on the proposed performance measures and reporting schedule

b)      note that the chair of Mangere Mountain Education Trust will present its performance against 2018/2019 performance measures to the local board after the end of the current financial year. 

 

 

Horopaki

Context

6.       In March 2019, the Māngere-Ōtāhuhu Local Board approved a revised set of performance measures with the release of funding to Māngere Mountain Education Trust (MMET).

7.       MMET has provided some information on its performance against the performance measures to date. Based on the information available, MMET has made good progress on meeting its performance measures, particularly given that the performance measures were only agreed in March 2019. MMET is still experiencing some challenges with day-to-day operations.

 

 

8.       The council’s Internal Audit department has progressed the work to audit MMET’s processes and policies against the financial management and good governance internal controls. MMET has completed most of the requirements, and council staff expect it to be completed in June or July this year.

9.       The chair of MMET will present its performance against 2018/2019 performance measures to the local board after the end of the current financial year.

Future review of MMET

10.     In the March report to the Local Board, staff discussed the work on a review of the governance arrangements for community council-controlled organisations (CCOs). The sequencing of the reviews would be based on the relative priority of each of the organisations. This would be a decision for the Finance and Performance Committee, and staff would be likely to advise that MMET is a priority.  

11.     Such a review would look at a number of options, including whether MMET should continue to be a CCO with some changes to the trust deed, or whether the governance of the Education Centre should be changed more substantially. This would be a collaborative process involving MMET, mana whenua and other organisations as appropriate.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The previous performance measures were agreed in March 2019, three months ago. Given the need for consistency in MMET’s operating environment and the Local Board’s ability to assess its  performance, staff recommend that the funding agreement for 2019/2020 has the same set of performance measures as the current financial year. These are contained in Attachment A.

13.     Staff recommend that the funding for 2019/2020 is released in two tranches of $150,000 each, with the second tranche approved in December 2019. 

14.     The proposed performance measures are contained in Attachment A. They are based on the core outcomes for the centre:

·   Good governance

·   Delivering high-quality education outside the classroom

·   Connected to its strategic partners

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     There are no council group impacts associated with this decision.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Staff have taken into account the Local Board’s feedback from a workshop in February when drafting the proposed performance measures. This will be reflected in the funding agreement.

Tauākī whakaaweawe Māori

Māori impact statement

17.     The funding agreement reflects MMET’s important relationships with Māori.

 

Ngā ritenga ā-pūtea

Financial implications

18.     If the Local Board agrees to the recommended option, $150,000 will be allocated to MMET from the Parks, Sport and Recreation (PSR) overall budget. This does not impact the board’s other locally driven initiatives (LDI) budget and approved work programme initiatives through PSR.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     There is a risk that a further delay in certainty about MMET’s future will make its operating environment more difficult. This can be mitigated by staff working constructively with MMET and other stakeholders to map out the process for reviewing the MMET governance structure. This will be a high priority for the 2019/2020 year. 

Ngā koringa ā-muri

Next steps

20.     If the Local Board agrees to the performance measures and the release of funding, the funding will be released, and the first monitoring of results will be due in July 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Proposed Performance Measures for Mangere Mountain Education Trust 2019/2020

71

     

Ngā kaihaina

Signatories

Authors

Sarah Holdem - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Mangere Mountain Education Centre – Proposed Performance Measures for 2019 / 2020

MMET’s performance should be reported to the Māngere-Ōtāhuhu Local Board in the following way:

·      The MMET board chair should make a formal presentation to a public meeting of the Māngere-Ōtāhuhu Local Board at least twice annually. This should include a summary of MMET’s operations, achievements and strategic issues and risks.

·      Any performance reporting data should be provided to the CCO Governance and External Partnerships Department in the frequency listed in the column ‘Frequency and date of reporting’ below, which will then be summarised and reported to the Māngere-Ōtāhuhu Local Board.

 

Outcome

Outcome description

Key performance indicators or delivery requirements

 

2017/18 result

Frequency and date of reporting

1.  Good governance

The Trust is governed according to best practice

a) The Trust continues to comply with the financial management internal controls

 

Not applicable

Internal controls will be monitored quarterly until end 2018/19

 

 

There is a clear vision for Mangere Mountain Education Centre which drives operational planning, investment and the design and delivery of programmes

b) Prepare a strategic and business plan which details:

·      What the vision is for the centre over the next five years

·      The capital and operational investment needed to give effect to the plan is set out in a business plan with a funding impact statement 

 

Not completed in 2017/18

Completed by end of 2018/19 year

2.  Delivering high-quality education outside the classroom

 

Auckland students participate and learn through educational programmes on Te Pane o Mataoho covering:

·     History

·     Environment

·     Pre-European life

·     Gardening, fishing and food

·     Archaeology and history

·     Kiingi Taawhiao’s cottage

 

 

 

c) The Trust should aim to increase programme participation levels above previous levels within the upper allowable limit of approximately 11,000* visitors in 2018/19

Programme participation in 2017/18 was 6160 students (ECE to secondary) and 8177 visitors overall

Six-monthly (reported in January and July) 

 

d) Positive feedback from at least 80 percent of schools about the quality and relevance of the programme

New measure

e) The internal fitout and signage for Kiingi Taawhiao’s cottage to be completed, and the cottage further integrated into MMET’s education programmes and made available to the public

f)  Programmes are designed in collaboration with mana whenua to authentically represent the culture and history of mana whenua and their special relationship with Te Pane o Mataoho

New measure

g) Ensure trained guides are in place for all programmes

New measure

3.  Connected to its strategic partners  

Invest in and build key relationships with partners, in particular:

·     Auckland Council: the Māngere Ōtāhuhu Local Board and the Governing Body

·     Pukaki Marae and Makaurau Marae  

·     Te Tupuna Maunga o Tamaki Makaurau Authority.

h) Maintain a governance partnership with the Māngere-Ōtāhuhu Local Board based on regular reporting and governance.

i)  Work with Pukaki Marae, Makaurau Marae and Te Puea Marae to reflect Māori history in programmes, including Kingi Taawhiao’s cottage.

j)  Work with the Tupuna Maunga Authority to exercise kaitiakitanga for Te Pane o Mataoho

k) Involve key partners in the development of the strategic and business plan  

 

Not measured previously

Six-monthly (reported in January and July)

 

* The upper limit is based on a maximum of 60 students per day and 380 half days per year


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Vacancy above Māngere-Ōtāhuhu Local Board office, 17R Māngere Town Square, Māngere

File No.: CP2019/09221

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval on the management and utilisation of the vacant office space above the Māngere-Ōtāhuhu Local Board office located at 17R Māngere Town Square, Māngere.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council is the owner of the building located at 17R Māngere Town Square, Māngere. Part of the building comprises of a office space on the first floor which has been identified for community purpose.

3.       In early 2018, redecoration works on the office where undertaken by Community Facilities’ Project Delivery team. Renewals budget was allocated for the works and the project was completed in July 2018.

4.       There was insufficient community interest in the space given the size and accessibility of the office. As such, at a workshop on 10 April 2019, staff provided options to the Māngere-Ōtāhuhu Local Board on the preferred Auckland Council department to manage the office. The local board expressed its support for Libraries to manage the availability of the office for community purposes.

5.       This report recommends that the Māngere-Ōtāhuhu Local Board approves Libraries as the preferred department to manage the office as it would maximise the utilisation of the space.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      approve Auckland Council Libraries to manage part of the first floor office space comprising 32 square meters (more or less) at 17R Māngere Town Square, Māngere (Attachment A).

 

Horopaki

Context

6.       This report considers the management of the vacant office space located at 17R Māngere Town Square, Māngere.

7.       The Māngere-Ōtāhuhu Local Board is the governor of this facility and has the allocated authority relating to local, recreation, sport and community facilities matters.

Tātaritanga me ngā tohutohu

Analysis and advice

The Land and Building

8.       The parcel of land at 17R Māngere Town Square, Māngere is legally described as Allotment 411 Parish of Manurewa. The land is held in fee simple by Auckland Council as a classified local purpose (municipal buildings) reserve, and subject to the Reserves Act 1977.

9.       The building currently serves the Māngere-Ōtāhuhu Local Board office, Māngere Town Centre Library and several other community groups occupying various spaces within the building.

10.     The office comprising 32 square meters (more or less) is located on the first floor and is an entirely separate area. There is no private access and users must enter through a common area making this space ideal for short-term community group bookings.

11.     The building and improvements are owned by Auckland Council.

Libraries

12.     While the office is vacant, the adjoining library is using this space as an alternative meeting room. When the main meeting room of the Māngere Town Centre Library is booked, the feedback received from Libraries is that it would be ideal to offer groups an alternative room to use, particularly for the “one-off” requests.

13.     Libraries receive enquiries for space to interview individuals, hold study groups, make recordings and painting.

14.     The office is a suitable size for these types of requests, and with accompanying toilet facilities; it would be a useful meeting room for the community to hire.

15.     Libraries have no hesitation in adding the room as a bookable space as it could easily manage the bookings and promote the availability of the room.

Community Leases

16.     Staff are aware of two community groups who expressed an interest in community occupancy in the Māngere-Ōtāhuhu Local Board area. However, there has been little to no interest in this site due to its size.

17.     The office was proposed to be a permanent space for one group, however, would not have been fully utilised by either of the groups. The restricted accessibility of the room and security risks also presented a problem for occupancy.

Venue Hire

18.     Feedback received from Venue Hire indicated that the office is not fit-for-purpose as a bookable venue-for-hire facility.

19.     The key service for Venue Hire is to provide fair, easy and affordable access to a safe and welcoming venue.

20.     Given the location, the fact that the office is distinctly separate, has no private entry and is not easily accessible, it is not suited as a venue-for-hire facility.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     Feedback was obtained from staff in Community Empowerment, Libraries and Venue Hire.

22.     The proposed management of the office has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The recommended Libraries department could easily manage the bookings and promote the availability of the office that will benefit the local community in driving its activities.

24.     The Māngere-Ōtāhuhu Local Board expressed their support for Libraries to manage the office at a workshop held on 10 April 2019.

25.     The recommendations within this report support the Māngere-Ōtāhuhu Local Board Plan 2017 outcome of:

·        facilities to meet diverse needs (Outcome 5).

Tauākī whakaaweawe Māori

Māori impact statement

26.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

27.     This proposal seeks to improve access to facilities for all Aucklanders including Māori living in the Māngere-Ōtāhuhu Local Board area. Community groups focused on Māori initiatives will be able to book the room to hold hui and have korero.

Ngā ritenga ā-pūtea

Financial implications

28.     Libraries will hire out the office for community purposes at a current charge of $7.00 per hour that will provide additional revenue to council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     Should the Māngere-Ōtāhuhu Local Board not approve of the office space being managed by Libraries, the premises will remain vacant and will not be utilised for community purposes.  This will have a negative impact on the desired local board outcomes.

Ngā koringa ā-muri

Next steps

30.     Subject to the local board’s approval, council’s Libraries staff will add the room as a bookable space in their database for the community to hire out.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site map of 17R Māngere Town Square, Māngere

77

     

Ngā kaihaina

Signatories

Authors

Tai Stirling - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

New Community Lease to Otahuhu Badminton Club Incorporated at Seaside Park, 1B Brady Place, Ōtāhuhu

File No.: CP2019/10116

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a new community lease to Otahuhu Badminton Club Incorporated at Seaside Park, 1B Brady Road, Ōtāhuhu.

Whakarāpopototanga matua

Executive summary

2.       Otahuhu Badminton Club Incorporated hold an operative community lease for the club-owned badminton hall located at Seaside Park.

3.       The lease commenced on 1 June 2003 and reached final expiry 31 May 2018. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4.       The club commits itself to the promotion of badminton as a way to be healthy and fit, and build community connections within Ōtāhuhu and its surrounding communities. It also reasserts its commitment to local youth by promoting positive activities and wellbeing through badminton.

5.       After assessing the club’s new lease application, staff are satisfied that the requirements under the Auckland Council Community Occupancy Guidelines 2012 have been met.

6.       This report recommends that the Māngere-Ōtāhuhu Local Board grant a new community lease to Otahuhu Badminton Club Incorporated in accordance with the terms and conditions of the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      grant a new community lease to Ōtāhuhu Badminton Club Incorporated for the footprint of the club-owned badminton hall comprising 654 square meters (more or less) located at Seaside Park, 1B Brady Road, Ōtāhuhu outined in red on Attachment A on the land described as Section 63 Block VI Ōtāhuhu Survey District subject to the following terms:

i)        term - 10 years commencing on 1 June 2018 with one right of renewal for a further term of 10 years

ii)       final expiry - 31 May 2038

iii)      rent - $1.00 plus GST per annum if demanded

iv)      all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

b)      approve the Ōtāhuhu Badminton Club Incorporated Community Outcomes Plan for inclusion as the Third Schedule of the lease and attached to this report as Attachment B.

 

Horopaki

Context

7.       This report considers the new community lease to Otahuhu Badminton Club Incorporated for its badminton hall located at Seaside Park, Otāhuhu.

8.       The Māngere-Ōtāhuhu Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land, Building and Lease

9.       The club holds an operative community lease over its badminton hall at Seaside Park, Ōtāhuhu, described as Section 63 Block VI Otahuhu Survey District, held in fee simple by Auckland Council and containing 2.0234 hectares of land classified as recreation reserve subject to the Reserves Act 1977.

10.     The badminton hall and the club’s activities are contemplated for in the Seaside Park Reserve Management Plan adopted in 1988 and amended in 1989. There is no departure from the approved land use.

11.     The area proposed to be leased to the club consists of approximately 654 square meters which is for the footprint of the club’s building and outlined in red on Attachment A.

Otahuhu Badminton Club Incorporated

12.     Otahuhu Badminton Club Incorporated registered as an incorporated society on 16 October 1969. The purpose of the club is to promote and foster the game of badminton, provide affordable opportunities and develop quality facilities for players to enjoy the game of badminton.

13.     Currently the club has a membership of approximately 42 senior members and 16 junior members. The club also has casual players who join in on club nights or hire the courts.

14.     The club runs school holiday programmes such as Break-Away. The duration of the programme is two weeks and undertaken during the term breaks. The programme teaches children the fundamentals of badminton. The programme is primarily targeted at primary and intermediate aged children; however high school students can attend.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     The club’s new lease application was assessed against the criteria contained in the Community Occupancy Guidelines 2012 and the priorities set by the Māngere-Ōtāhuhu Local Board Plan 2017.

16.     Under the guidelines, the club has an automatic right to reapply for a new lease at the end of its occupancy term, a right which the club is exercising. It is recommended that a new lease be granted to the club for a term of 10 years with one right of renewal for a further term of 10 years, in line with the guidelines.

17.     Local boards have discretion to vary the term of the lease if it wishes. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms contained in the Community Occupancy Guidelines 2012.

18.     Staff have determined that the Otahuhu Badminton Club Incorporated meet the requirements under the guidelines to qualify for a new community lease as evidenced below:

i. it is a registered incorporated society

ii.            it has complied with the terms of the operative lease

iii.           it has a history of delivering recreational and emergency response services

v.       the club is financially viable and audited accounts show proper accounting records have been kept.

19.     The badminton hall is owned by the club. The hall is well maintained and the club is responsible for all maintenance of the leased area.

20.     The club has a scheduled maintenance programme in place which includes projects undertaken in 2017 such as; painting of upstairs lounge area, re-carpeting of upstairs lounge area and stairs also repairs to kitchen area.

21.     A community outcomes plan has been negotiated with the club that identifies the benefits the club will provide to the community. This will be attached as a schedule to the lease document.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     Staff have obtained input from colleagues in Parks, Sports and Recreation. No concerns were raised regarding the new lease to Otahuhu Badminton Club Incorporated.

23.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The assessment of the application was workshopped with the Māngere-Ōtāhuhu Local Board on 22 May 2019. The local board gave informal support for the proposed new community lease to the club for a term of 10 years with one right of renewal for a further term of 10 years.

25.     The recommendations in this report fall within local board’s allocated authority to grant leases within local community facilities in line with the Community Occupancy Guidelines 2012.

26.     The recommendations within this report support the Māngere-Ōtāhuhu Local Board Plan 2017 outcome of:

·        facilities to meet diverse needs (Outcome 5).

27.     The proposed lease will benefit the local community in driving initiatives promoting the sport of badminton as a way to be healthy, fit and build community connections within Ōtāhuhu and its neighbouring communities.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Auckland Council is committed to meeting its responsibilities under Te Tiriti Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These combinations are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long Term Plan, the Auckland Unitary Plan and local board plans.

29.     Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase Māori wellbeing through targeted support for Māori community development projects. Additionally, it seeks to improve access to facilities and participation for Māori living in the Māngere-Ōtāhuhu Local Board area.

30.     Otahuhu Badminton Club Incorporated will promote participation of Māori through local programmes as part of their community outcomes plan commitments.

31.     Community groups focused on Māori initiatives are able to book the badminton hall for recreational use.

Ngā ritenga ā-pūtea

Financial implications

32.     All costs involved in the preparation of lease documents are borne by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     Should the Māngere-Ōtāhuhu Local Board not grant a new community lease to Otahuhu Badminton Club Incorporated, it will inhibit the club’s ability to undertake its core activities which will have a negative impact on the local board outcomes. However council maybe liable for an asset where no current budget is neither allocated nor documented in the long-term plan.

34.     The new lease also affords the club security of tenure, enabling the club to attend to the scheduled maintenance of its facilities. If the lease is not granted the club’s ability to maintain its building will be severely impacted.

35.     Additionally, the club is identified in the reserve management plan and is specifically suited to activate the recreational potential of the park.

Ngā koringa ā-muri

Next steps

36.     Subject to the local board’s approval, staff will work with Otahuhu Badminton Club Incorporated to finalise the lease documentation.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site plan for Otahuhu Badminton Club Incorporated

83

b

Community Outcomes Plan

85

     

Ngā kaihaina

Signatories

Authors

Tai Stirling - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Approval of the Māngere-Ōtāhuhu Local Board Youth Connection 2019/2020 work programme.

File No.: CP2019/10774

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2019/2020 Youth Connection work programme for the Māngere-Ōtāhuhu Local Board.

Whakarāpopototanga matua

Executive summary

2.       This report introduces the proposed 2019/2020 financial year Youth Connections work programme for the Māngere-Ōtāhuhu Local Board.

3.       The board is requested asked to approve the 2019/2020 Youth Connection programme with a budget of $50,000 from its Locally Driven Initiatives operational budget.

4.       The Youth Connections programme has over the past years been jointly supported by the Māngere-Ōtāhuhu and Otara-Papatoetoe local boards.

5.       A Local Governance Group (LGG) with representation from the two boards provides strategic oversight and direction to the development and implementation of the Mangere-Otahuhu and Otara-Papatoetoe Local Boards Youth Connections work programme and provide advice and direction officers.

6.       Staff report to the local board on work programme activities quarterly to provide an update on progress and highlight risks. Along with any insights and learnings at the end of the programme.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      approve the allocation of $50,000 for the Youth Connections projects to be delivered by the Southern Initiative (TSI) for 2019/2020.

 

 

Horopaki

Context

7.       This report provides the local board with the proposed Youth Connections work programme for the coming financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       The 2019/2020 Youth Connections work programme has been developed having regard to the local board’s priorities set out in the Māngere-Ōtāhuhu Local Board Plan 2017, in particular:

a)   Support initiatives that deliver pathways to youth skills, training and employment, e.g. Youth Connections, YouthFull and the Young Enterprise scheme.

b)   Support initiatives that focus on education and employment outcomes, especially for Māori and Pasifika young people.

c)   Work with The Southern Initiative to deliver family-whānau and a youth focus on programmes in multiple community facilities and places around Māngere town centre.

9.       The Southern Initiative (TSI) staff have been engaging with the local community groups, businesses and the support and connections provided by the fellow Southern Initiative (TSI) staff in identifying work programmes that will benefit the young people in Māngere-Ōtāhuhu Local Board area.

10.     The development of draft work programmes was supported by a workshop with the local board. Workshop provided strategic direction and identified priority activities to support that direction. Further decisions required for allocation of funding by The Southern Initiative (TSI) will be brought to LGG in August/September 2019. Some of the options that have been discussed include:

Option One:

Deliver a cluster of unit standards that young people will need in order to secure employment within the infrastructure, engineering, building and construction industry sectors.

Options Two:

Develop a partnership Employability Pilot Programme with Change Strategy Limited that focuses on developing the young people the core soft skills and human behaviours that will aid them in their quest to secure and retain sustainable employment with meaning and purpose. This will also be supported by TSI’s Employment Broker and Coaches to ensure best shared practice through peer to peer support to ensure better quality employment outcomes for young people from Māngere-Ōtāhuhu.

Options Three:

Working closely with community organisations to build their capabilities through peer to peer shared practice and partnering with Employment Brokers and Coaches to place young people into quality employment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The Southern Initiative (TSI) have worked with the Community Empowerment unit to ensure the smooth transition and effective on-going delivery

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12.     The projects noted above align with the local board plan outcome ‘Improve skills training, and increase employment opportunities for the local workforce, especially Māori and Pasifika youth’.

13.     The proposed work programme was workshopped with the local board on Wednesday, 22 May 2019.

Tauākī whakaaweawe Māori

Māori impact statement

14.     The Southern Initiative have developed strong relationships with local Māori community organizations and iwi.

15.     All our programmes will include Māori community to provide training, quality employment outcomes and wellbeing.

16.     Some of the Youth Connections funding will be directed to Māori organisations to improve Māori outcomes in terms of education and employment.

Ngā ritenga ā-pūtea

Financial implications

17.     The proposed 2019/2020 Youth Connections work programme will see the allocation of $50,000 directly to the community organisations to deliver youth outcomes.

18.     The Youth Connections work programme progress will be reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     There is a risk that the activities in the work programme will not be delivered within indicative timeframes and budget. Where unforeseen delays occur, this will be communicated to the local board through quarterly reporting and where appropriate emails, memos or meetings.

Ngā koringa ā-muri

Next steps

20.     Following approval by the local board The Southern Initiative team will come back to the LGG as agreed in August/September 2019 to finalise and confirm the detail of this work programmes with the local community groups.

21.     Quarterly reports will be provided to the local boards as well as regular updates and insights as the programmes progresses.

22.     At the end of the programme delivery learnings and insights gained from the programme will be shared to the local board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Youth Connection 2019/2020 work programme

91

     

Ngā kaihaina

Signatories

Authors

Dhaya Haran, Specialist Advisor – Youth Employment

Authorisers

Sue Travaglia, Manager – Shared Prosperity, The Southern Initiative/West Worx

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 



Māngere-Ōtāhuhu Local Board

19 June 2019

 

 



Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Reallocation of 2018/2019 Local Driven Initiative Opex Budget

File No.: CP2019/07883

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To reallocate $35,000 Local Driven Initiative (LDI) opex from the FY19 work programme to fund preparation of a destination playground concept plan for David Lange Park.

Whakarāpopototanga matua

Executive summary

2.       In FY18 the Māngere-Ōtāhuhu Local Board funded preparation of a Play Network Assessment to help prioritise investment in play provision to develop a network of play for all ages and abilities.

3.       The Play Network Assessment analysed the local board’s current play provision, identified geographical network gaps and under-provision for specific age-groups. Findings revealed low provision for youth and pre-school age groups and accessible play provision. Low provision of nature play and imaginative play was also identified.

4.       Play Network Analysis findings were discussed at workshops in November 2018 and March 2019. The local board identified David Lange Park playground as the highest priority for development.

5.       It is recommended that $35,000 LDI opex from the following two FY19 projects is reallocated to fund preparation of a concept plan for David Lange Park destination playground:

i)    Mara Kai Community Outreach Programme ($20,000) - project no longer forms part of the Mangere Mountain Education Trust’s education programme

ii)   Pukaki Co-Management Committee ($15,000) – project on hold awaiting environment court decisions.

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      reallocates $35,000 LDI opex from the FY19 Mara Kai Community Outreach Programme (#388 - $20,000) and the FY19 Pukaki Co-Management Committee (#390 - $15,000) to fund preparation of a destination playground concept plan for David Lange Park.

 

 

Horopaki

Context

6.       To better understand the current play network the Māngere-Ōtāhuhu Local Board provided $20,000 LDI opex to fund the preparation of a Play Network Assessment in FY18.

7.       The purpose of the assessment is to help the local board prioritise investment in play provision to develop a diverse network of play for all ages and abilities and adequately provide for the 30,000 local board residents aged twenty-four years and younger.

8.       The Play Network Assessment analysed the local board’s current play provision, identified geographical network gaps and under-provision for specific age-groups. Assessment findings revealed the majority of the local board’s thirty-six playgrounds provide similar play experiences with an over-reliance on standard modular play items and a lack of nature play and imaginative play. It also identified low provision for youth and pre-school children and accessible play.

9.       The playgrounds were assessed and rated high, medium or low based on a range of inputs including the number of play experiences, age-groups provided for and accessible play provision. The playground ratings were as follows:

·    High Play Provision = 2 playgrounds

·    Medium Play Provision = 13 Playgrounds

·    Low Play Provision = 21 playgrounds

Tātaritanga me ngā tohutohu

Analysis and advice

10.     Play Network Analysis findings were discussed at workshops in November 2018 and March 2019 where the local board provided feedback and identified the following playgrounds for priority development:

·    David Lange Park – provide a destination playspace

·    Blake Road Reserve – provide a suburb level playground

·    Cyclamen Park – renew neighbourhood playground to provide for a wider age-group

·    Kiwi Esplanade Reserve – provide a suburb level playground

11.     The local board identified David Lange Park playground as the highest priority for development based on its proximity to Mangere Town Centre, connection to transport hubs and existing parks infrastructure including toilet and car park facilities.

12.     There is opportunity to progress this project immediately by means of reallocating the two relevant LDI opex budgets totaling $35,000. This option is recommended by staff. However, the board also has the option of returning the two relevant budgets as a saving.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     Reallocation of $35,000 LDI opex to fund the preparation of a concept plan for David Lange Park will be managed by Community Facilities and form part of the FY20 Community Facilities annual work programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The local board provided oversight and feedback on the Play Network Analysis at workshops in September 2018 and March 2019 and prioritised David Lange Park playground for concept plan development.

15.     Preparation of a concept plan will drive holistic playground development to provide play experiences for a wide range of age-groups and abilities. It will also fill gaps in play provision and through consultation will reflect the recreational needs of the local community.

16.     Specifically, the concept plan will provide for all age groups and needs but with a particular focus on play provision for youth and pre-schoolers, accessible play and supporting parks infrastructure to facilitate extended park visits. This will deliver on the Local Board Plan (2017) outcome 5 of providing facilities to meet diverse needs and ensuring existing facilities and parks and open spaces are high-quality, well maintained and accessible to diverse users.

Tauākī whakaaweawe Māori

Māori impact statement

17.     Parks and reserves are fundamental to the health and wellbeing of mana whenua and the wider community. Preservation and enhancement of our parks and reserves will positively benefit iwi through the provision of increased access to recreational facilities.

18.     Specifically, provision of an improved playground at David Lange Park will contribute to the health and well-being of Maori by providing high quality playspaces with facilities that enable extended visits.

19.     Mana whenua consultation shall occur as part of the consultation design process.

Ngā ritenga ā-pūtea

Financial implications

20.     Costs to develop a destination playground are estimated at $1.2M based on other destination playground developments in Auckland.

21.     David Lange Park destination playground potential funding sources include:

·    play item renewal - $400,000 (identified in draft three-year local board work programme)

·    skate park renewal - $500,000 (indicative funding only, does not form part of the draft three-year renewals programme)

·    local Board LDI capex contribution - $400,000 (recommended contribution to support playground development - to be confirmed)

·    partnership with third party – to be confirmed.

22.     Should the board contribute $400,000 LDI capex and approve the renewals programme (play items only), a total of $800,000 would be available for phase one of the destination playground development. A second phase of the project could be activated when skate park renewal funding becomes available. 

23.     Based on projected costs of $1.2 million for the development of a destination playground, there is a funding short-fall for phase one works of $400,000. The intent is to meet the shortfall through a potential partnership agreement with a third party.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     Community consultation is required to inform preparation of a concept plan to ensure local needs are reflected in the design.

25.     The consultation process will raise community expectations that the board will fund the delivery of a destination playground at David Lange Park. However, at present there are insufficient funds for destination playground development. The board have not yet made a decision regarding providing LDI capex discretionary funding, and while third party funding will be sought it cannot be guaranteed at this stage.

 

Ngā koringa ā-muri

Next steps

26.     The local board approves the reallocation of $35,000 to prepare concept plans for a destination playground development at David Lange Park.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Approval of the 2019/2020 Māngere-Ōtāhuhu Local Board Local Environment Work Programme

File No.: CP2019/08548

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2019/2020 Māngere-Ōtāhuhu local environment and development work programme, totaling $259,000 locally driven initiatives operational expenditure and $13,200,000 asset-based services operational and capital expenditure.

Whakarāpopototanga matua

Executive summary

2.       The Māngere-Ōtāhuhu Local Board has identified several aspirations in its 2017 local board plan, to ensure that Māngere-Ōtāhuhu ‘is a place where natural environment and heritages is protected and preserved,’ and a ‘well-connected area’. 

3.       To give effect to these aspirations, staff developed a number of options for projects for the board to consider funding through its 2019/2020 local environment and development work programme.

4.       The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at its 13 March 2019 and 8 May 2019 workshops. These projects include:

·        Pest Free Ihumātao - $35,000

·        Pūkaki Crater restoration - $30,000

·        Business waste minimisation education programme - $20,000

·        Māngere trade and exchange network - stage two - $25,000

·        Makaurau Marae water sensitive design retrofit project - $25,000

·        Papatūānuku Kōkiri Marae water sensitive design retrofit project - $10,000

·        Healthy rentals - Māngere-Ōtāhuhu - $25,000

·        Wai Care Schools - $50,000

·        New project: Everyday Family Plastic - Māngere-Ōtāhuhu - $6,000

·        New project: Industrial Pollution Prevention Favona - $20,000

·        Manukau Harbour Forum - $8,000

·        Tāmaki Estuary Environmental Forum - $5,000. 

5.       The board also has $13,200,000 of asset-based services operational and capital expenditure budget for Ōtāhuhu town centre upgrade.

6.       This report recommends that the board approve this local environment and development work programme and associated budgets for delivery within the 2019/2020 financial year (see Attachment A). The draft work programme has a total value of $259,000 of locally driven initiatives expenditure. This can be funded from within the board’s local development initiatives budget, and represents a 21 per cent increase on their local environmental investment in 2018/2019.

 

 

Ngā tūtohunga

Recommendations

That the Māngere-Ōtāhuhu Local Board:

a)      approve the allocation of $259,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as summarised in the table below:

Project

Budget

Pest Free Ihumātao

$35,000

Pūkaki Crater restoration 

$30,000

Business waste minimisation education programme 

$20,000

Māngere trade and exchange network - stage two 

$25,000

Makaurau Marae water sensitive design retrofit project 

$25,000

Papatūānuku Kōkiri Marae water sensitive design retrofit project 

$10,000

Healthy rentals - Māngere-Ōtāhuhu 

$25,000

Wai Care schools 

$50,000

New project: Everyday Family Plastic - Māngere-Ōtāhuhu 

$6,000

New project: Industrial Pollution Prevention Favona 

$20,000

Manukau Harbour Forum 

$8,000

Tāmaki Estuary Environmental Forum 

$5,000 

Total

$259,000

b)      note the allocation of $13,200,000 asset-based services 2019/2020 budget for the Ōtāhuhu town centre upgrade.

 

 

Horopaki

Context

7.       In late 2018, in alignment to its local board plan outcomes, the Māngere-Ōtāhuhu Local Board provided strategic direction to staff in regards to the projects it would like to fund in the 2019/2020 financial year. The board noted its strong commitment to the environment, and in particular noted its:

·        concerns around pollution of local waterways

·        interest in supporting a project that educated the community about single-use plastics

·        support for projects that improve waste management practices.

8.       In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment and development work programme for the board’s feedback at a workshop on 13 March 2019.

9.       The board indicated its support in principle for the proposed projects, but requested that staff investigate the possibility of increasing the Wai Care schools budget to incorporate more schools or streams into the programme. In response to this, staff presented an increased budget for the Wai Care Schools project from $40,000 to $50,000 at the 8 May workshop, this increase in budget will support additional schools to engage in the project.

10.     The board also requested that a foreshore improvement project be scoped for potential inclusion in the work programme. In response to this request, staff presented a new Industry Pollution Prevention Programme for the board’s consideration at its 8 May 2019 workshop. The board indicated support for this project which will educate businesses in the Favona area about pollution that discharges into the Manukau Harbour.

11.     Based on these workshop discussions, a total of 12 local environmental projects to be funded from the board’s locally driven initiatives operational budget are proposed. These will be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2019/2020 local environment and development work programme. The draft work programme has been amended to reflect local board feedback and is included as Attachment A to this report.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     A brief description of each of the proposed projects for delivery as part of the board’s 2019/2020 local environment and development work programme is provided below. Further detail on these projects is provided in Attachment A.

Pest Free Ihumātao – $35,000

13.     To achieve the local board plan outcome ‘protecting our natural environment and heritage’, the board has indicated it would like to continue to fund the Pest Free Ihumātao project in the 2019/2020 financial year.

14.     At its June 2018 business meeting, the board allocated $35,000 of its 2018/2019 locally driven initiatives budget to support the Pest Free Ihumātao project (resolution MO/2018/98). This will be the second year the board supports the project which is an iwi-led, catchment-wide pest control and ecological restoration initiative.

15.     The project aims to improve the mauri of the Ihumātao rohe through:

·        pest animal control along the Ōruarangi Awa

·        pest animal control in the Ihumātao papakainga

·        weed control and revegetation along the banks of the Ōruarangi Awa.

Pūkaki Crater restoration – $30,000

16.     To achieve the local board plan outcome ‘protecting our natural environment and heritage’, the board has indicated it would like continue to fund the Pūkaki Crater restoration in the 2019/2020 financial year.

17.     This will be the fourth year of board support for the project which revegetates the south-west crater rim to protect urupa and enhance biodiversity values of the site which is recognised as waahi tapu.

18.     The Pūkaki Crater restoration project involves weed control, fencing and planting. The project is co-delivered with mana whenua (Te Ākitai Waiohua) and all decisions made in relation to this project are discussed through a formal committee.

Business waste minimisation education – $20,000

19.     To achieve the local board plan objective to ‘reduce waste by improving waste management practices in the local area’, the board has indicated it would like to continue to fund the business waste minimisation education programme in the 2019/2020 financial year.

20.     At its June 2017 and June 2018 business meetings, the board allocated $20,000 of its locally driven initiatives budget to support the business waste minimisation project (resolutions MO/2017/96 and MO/2018/98). This will be the third year of board support for the project which aims to help businesses identify and implement opportunities to reduce and divert waste.

21.     The approach to business education provided through this project is proactive and non-regulatory. Funding in 2019/2020 will support 60 businesses in the area to be visited, and information will be provided to each business on how they can minimise waste. Twenty of these businesses will be asked to partake in a waste audit. If changes to business behaviours are recommended in the waste audit, a report will be sent to the business.

22.     During the 2019/2020 financial year the project will also focus on possible partnerships with Auckland Airport to deliver assistance to airport area businesses, and establishing further connections with providers such as ME Family Services and Altus Enterprises, who work in waste reduction in South Auckland.

Māngere trade and exchange network - stage two – $25,000

23.     To achieve the local board plan objective to ‘reduce waste by improving waste management practices in the local area’, the board has indicated it would like to continue to fund Māngere trade and exchange network in the 2019/2020 financial year.

24.     At its June 2018 business meeting, the board allocated $25,000 of its 2018/2019 locally driven initiatives budget to support stage one of the project, named community capacity building for resource recovery (resolution MO/2018/98). Funding for stage one was allocated toward the purchase of a resource recovery vehicle to be used by ME Family Services to pick up and deliver reusable goods in the Māngere-Ōtāhuhu Local Board area.

25.     Funding for the 2019/2020 financial year will support:

·        a trade and exchange coordinator or facilitator

·        collecting data from local organisations, groups and businesses on identifying reusable goods and materials

·        development of a database to enable more efficient connection of re-usable goods with willing recipients

·        social media and webpage development and maintenance to share information about re-usable goods and materials available in the Māngere area.

Makaurau Marae water sensitive design retrofit project – $25,000

26.     To achieve the local board plan outcome ‘protecting our natural environment and heritage’, the board has indicated that it would like to continue supporting Makaurau Marae to implement water sensitive projects in the 2019/2020 financial year.

27.     At its June 2018 business meeting, the board allocated $24,000 toward a project that supported the communities at Manurewa, Papatūānuku Kōkiri and Makaurau marae to develop an options report for making improvements on or near their sites (resolution MO/2018/98). This project was co-funded by the Manurewa Local Board as Manurewa Marae is situated within in its local board area.

28.     Funding for the 2019/2020 financial year is sought to continue implementing water sensitive design projects at each marae. These projects have been developed and proposed separately in the draft 2019/2020 local environment work programme. Projects that will be implemented at Makaurau Marae include the installation of a rain garden within the proposed new car park and connecting the existing rain tank to the toilets for use. Another rain tank is also being considered for use in the nursery area on site if funds allow.

29.     These projects are important to Makaurau Marae as the community move toward being self-sufficient and sustainable.

Papatūānuku Kōkiri water sensitive design retrofit project - $10,000

30.     To achieve the local board plan outcome ‘protecting our natural environment and heritage’ the board has indicated that it would like to continue supporting Makaurau Marae to implement water sensitive projects in the 2019/2020 financial year.

31.     Projects that will be implemented at Papatūānuku Kōkiri Marae in 2019/2020 include installing irrigation in the community garden area using an existing rain tank, as well as installing a second rain tank for use through the gardens.

32.     These projects are important to the marae as it will reduce reliance on the water mains especially over the summer months where water use has historically been very high. The marae intend to use the installation of the rain tanks as an educational tool for people who visit to show them the benefits of this and also the importance of water.

Healthy rentals - Māngere-Ōtāhuhu – $25,000

33.     To achieve the local board plan objective of increasing opportunities for healthy living, the board has indicated it would like to continue to support the healthy rentals project in the 2019/2020 financial year.

34.     This will be the fourth year of board support for the healthy rentals project which supports aims to raise housing literacy by supporting tenants to create warmer and drier rental homes, and to reduce household energy use and associated carbon emissions.

35.     The healthy rentals project has historically been targeted at both landlords and tenants, however in the 2019/2020 financial year the project will solely be targeted at tenants due to the requirements for landlords under the Healthy Homes Guarantee Act, as well as project results from previous years suggesting better housing outcomes are produced by tenant action.

36.     The project will support private rental tenants living in cold, damp homes and where the tenants either are on a low income or suffer from a health condition related to cold, damp housing. Funding for the 2019/2020 financial year will support:

·        visits to rental properties and advice for tenants on how they can improve the health of their home and save money through low cost measures and behaviour changes

·        installation of energy efficiency measures such as LED bulbs, draught stopping, hot water cylinder wraps, or curtains

·        an assessment of the condition of the rental property and a report to the landlord with recommendations for improvements that will improve warmth and dryness of the home.

37.     The project is aligned with and complements the Ministry of Health funded Auckland Healthy Homes Initiatives Minor Repair Service.The local board’s funding for homes that qualify for the minor repairs service is limited to certain energy efficiency interventions, but other homes outside the eligibility of minor repair service are fully funded by the board for all of the above aspects.

Wai Care schools – $50,000

38.     To achieve the local board plan key initiative of ‘working with business, schools, marae and community groups’, the board has indicated it would like to continue to support the Wai Care schools project in the 2019/2020 financial year.

39.     This will be the fifth year of board support for Waicare schools which will continue working with schools to undertake riparian restoration, habitat improvement and water quality monitoring of the Harania, Tararata, and Ōruarangi Awa.

40.     In the 2018/2019 financial year the board allocated $35,000 towards the Wai Care Schools project. An additional $5,000 was proposed by staff for the project in 2019/2020 to incorporate a project evaluation at the end of the year. A further $10,000 of funding was suggested by the local board to engage additional schools or stream activities. Staff have increased the total budget of this project to $50,000 in response to this request and have confirmed additional schools will be engaged using the increase in budget. 

41.     During the 2019/2020 financial year the project will engage a minimum of four schools with 150 students directly experiencing and learning about the stream environment. One long-term citizen science and restoration project will be established per school. A project evaluation will be completed at the end of the financial year to analyse the effectiveness of the project, considering the length of time it has been running and where future funding should be targeted.

New project: Everyday Family Plastic - Māngere-Ōtāhuhu – $6,000

42.     To achieve the local board plan key initiative, ‘deliver community projects that support and increase awareness of activities for minimising and reducing waste’, the the board has indicated it would like to support a new project documenting household plastic use in the 2019/2020 financial year.

43.     In response to this, staff proposed a new Everyday Family Plastic - Māngere-Ōtāhuhu project to the board at its 13 March 2019 workshop. This is an innovative action research project that aims to build an understanding of, and communicate, the realities of our plastic consumption through focusing on the lives of two families in the Māngere-Ōtāhuhu Local Board area over a one-year period.

44.     To raise awareness of the impact of plastics on everyday lives, two representative families from the Māngere-Ōtāhuhu Local Board area will collect their plastics over the course of the year. For one month of the year, they will collect all of their disposable plastics such as food packaging, and recyclable goods. For the entire year, they will collect everything else, such as clothes, toys, electronics and other plastic items that may not be traditionally captured in data on plastic.

45.     Staff will provide regular support throughout the project and interview the participants on their experience of collecting their plastic. A koha of $1,000 will be given to the families to complete the project within the framework set. A video will be created to enable the accumulation of plastic to be visualised by the wider public. A final report will be prepared for the board upon completion.

New project: Industrial Pollution Prevention Favona – $20,000

46.     To achieve the local board plan key initiative that the ‘Manukau Harbour and its coastline is clean, improved and protected’, the board has indicated it would like to support an industrial pollution prevention project in Favona during the 2019/2020 financial year.

47.       At a local board workshop on 13 March 2019, the board requested the inclusion of an additional project focussed on foreshore improvement being implemented in the Favona area working with the South Harbour Business Association.

48.       In response to this request, staff developed an industry pollution prevention programme targeted at the businesses surrounding the Favona Road and Mahunga Drive area. This project was supported by the local board at the 8 May 2019 workshop.

49.     This project is primarily educational and aims to inform urban industries and businesses about the impacts their activities may be having on local waterways. The programme will target approximately 80 businesses and include a site inspection, discussion with business owners about potential issues around pollution as well as waste minimisation techniques and spill training. If changes are recommended, a report is sent to the business. The programme involves a mapping exercise to ensure that commercial businesses understand the stormwater network connections in relation to local waterways.

50.     This project will focus on the Favona area and discharges in to the Māngere Inlet which feeds the Manukau Harbour. Staff and contractors will also work with the South Harbour Business Association and seek their input during the project scoping and planning stage as well as keeping the business association informed during the implementation phase.

Manukau Harbour Forum – $8,000

51.     To achieve the local board plan objective that the ‘Manukau Harbour and its coastline is clean, improved and protected’, the board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2019/2020 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards).

52.     The board provided $10,000 towards the Manukau Harbour Forum’s work programme in the 2018/2019 financial year. It is recommended that the board allocate $8,000 of its locally driven initiatives operational budget towards the Manukau Harbour Forum in the 2019/2020 financial year. This budget will deliver several initiatives as will be recommended by the forum and detailed below. In February 2018 the forum provided direction to staff to host a symposium every second year as opposed to annually. Staff have recommended a slightly reduced budget for 2019/2020 as funding for that activity is not needed next year.

53.     At a workshop in May 2019, the forum indicated it would like to consider supporting the following initiatives in 2019/2020:

·        youth leadership programme

·        industry education programme

·        communications campaign

·        mana whenua engagement and support programme

·        a part-time community and stakeholder liaison resource.

54.     Detailed project options are being investigated by staff and will be presented to the forum for consideration early in the 2019/2020 financial year.

55.     The forum funded a governance and management support review as part of its 2018/2019 work programme. At the time of writing this report, the review was still underway with findings due to be presented to the forum in July 2019. The findings of the review are expected to assist in making the forum’s work programme more strategic and governance-oriented. These recommendations will have implications for the types of projects and initiatives to be funded by the member local boards in future financial years.

Tāmaki Estuary Environmental Forum – $5,000

56.     To achieve the local board plan outcome to ‘protect our natural environment and heritage’, the board has indicated that it would like to continue to fund the Tāmaki Estuary Environmental Forum in the 2019/2020 financial year. 

57.     The Tāmaki Estuary Environmental Forum was established in the 1980s as a joint community and political advocate for the environmental protection of the Tāmaki Estuary. The member boards include Maungakiekie-Tāmaki, Ōrākei, Howick, Māngere-Ōtāhuhu and Ōtara-Papatoetoe local boards.

58.     The board allocated $5,000 towards the forum in the 2018/2019 financial year to co-fund a coordinator for the group, as well as support volunteer clean-up events. Funding of $5,000 for the 2019/2020 financial year is sought to continue to fund a coordinator for 12 hours per week to support the forum and associated groups in progressing the vision for the Tāmaki Estuary. Remaining funds not used for the coordinator contract will be used to implement projects, such as beach clean-ups, which progress the vision of the forum.

59.     During the 2018/2019 financial year the group achieved approximately 296 volunteer hours, engaged 148 volunteers, held four events and worked together to remove 1066 kilograms of rubbish from the estuary and surrounding waterways.

Ōtāhuhu town centre - $13,200,000

60.     Funding of $13,200,000 million is available in 2019/2020 to improve pedestrian amenity and the street environment in Ōtāhuhu. This funding is in line with the framework for Ōtāhuhu town centre adopted by the board in 2015 (resolution number MO/2015/28), and in recognition of the significance of Ōtāhuhu-Middlemore as a spatial priority area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

61.     The draft 2019/2020 work programme has been developed in consultation with other council departments as part of the council’s integrated local board work programme approach. This approach aimed to improve the quality of advice for the local board through collaboration and understanding across departments.

62.     In particular, the council’s targeted initiatives team were involved in the development of the Industrial Pollution Prevention Favona project scope. If approved, they will contribute towards the delivery of the project in the 2019/2020 financial year, by advising on what businesses are currently engaged regarding compliance issues in the project area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

63.     The projects proposed for inclusion in the board’s 2019/2020 local environment work programme will have positive environmental outcomes across the Māngere-Ōtāhuhu Local Board area. Particular focus areas for the 2019/2020 work programme include Tararata, Ōruarangi and Harania streams, Favona, Pūkaki Crater and Ihumātao.

Local board views

64.     The projects noted above align with the local board plan outcome ‘Protecting our natural environment and heritage’.

65.     The proposed local environment work programme was discussed with the board at workshops on 13 March 2019 and 8 May 2019. The board indicated its support of the proposed projects outlined in this report at its 8 May 2019 workshop.

Tauākī whakaaweawe Māori

Māori impact statement

66.     It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

67.     Table 1 below outlines how each of the projects contributes towards Māori outcomes.

Table 1. Māori impact assessment of proposed projects for inclusion in the Māngere-Ōtāhuhu Local Board’s local environment work programme

Project

Māori impact assessment

Pest Free Ihumātao

The Ōruarangi awa and the Ōtuataua Stonefields are of particular significance to mana whenua. As noted in the detailed analysis commentary above, the proposed projects include opportunities for mana whenua to be involved in project delivery.

Pūkaki Crater restoration 

All proposed work at Pūkaki is undertaken in consultation with Pūkaki Marae. This project is co-delivered with iwi (Te Ākitai Waiohua).

Business waste minimisation education programme 

This project does not specifically target sustainable living for Māori. However, it is acknowledged that sustainable living practices have integral links with concepts of kaitiakitanga and the Māori world view, where people are closely connected to the land and nature. 

Māngere trade and exchange network - stage two 

This project has potential to support and facilitate opportunities for iwi and Māori groups within the pick-up and drop-off service of reusable goods for ME Family Services.

Makaurau Marae water sensitive design retrofit project 

This project will directly benefit Makaurau Marae. Staff have collaborated with marae representatives to develop water sensitive design projects that will enable better water management at the marae site.

Papatūānuku Kōkiri Marae water sensitive design retrofit project 

This project will directly benefit Papatūānuku Kōkiri Marae. Staff have collaborated with marae representatives to develop water sensitive design projects that will enable better water management at the marae site.

Healthy rentals - Māngere-Ōtāhuhu 

This project will improve the health and wellbeing of all tenants of participating properties including Māori families. Mana whenua, marae and community organisations will be asked to promote the project to Māori households within their networks.

Wai Care schools 

The proposed work will continue to work with Te Wānanga o Aotearoa students as well as Southern Cross students to monitor water quality and deliver riparian planting projects at Harania, Tararata and Ōruarangi Awa.

New project: Everyday Family Plastic - Māngere-Ōtāhuhu 

This project does not specifically target sustainable living for Māori.

New project: Industrial Pollution Prevention Favona 

No specific engagement with mana whenua or Māori community groups has been undertaken for this project. However, it is acknowledged that environmental protection and biodiversity values have integral links with concepts of kaitiakitanga.

Manukau Harbour Forum 

Mana whenua have expressed particular interest in improving the Manukau Harbour. In May 2019, the Manukau Harbour Forum indicated that it would like to fund a potential mana whenua engagement and support project to be delivered within the 2019/2020 financial year. This is being investigated by staff as part of the development of project options to be considered by the forum in early 2019/2020.

Tāmaki Estuary Environmental Forum 

The forum’s terms of reference state that members include ‘local iwi with a historical relationship with the Tāmaki Estuary’. To date, local iwi have not participated in the forum. Local iwi will be invited again to participate in the 2019/2020 financial year.

Ngā ritenga ā-pūtea

Financial implications

68.     The proposed 2019/2020 local environment work programme requires the allocation of $259,000 of the board’s locally driven initiatives operational budget. This amount represents a 21 per cent increase in expenditure from the 2018/2019 local environment work programme, which totaled $214,000.

69.     The proposed local environment work programme can be accommodated within the board’s total draft budget for 2019/2020. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

70.     If the proposed local environment work programme is not approved at the board’s June 2019 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2019/2020 financial year.

71.     The risks and proposed mitigation measures associated with each of the proposed projects have been outlined in Attachment B to this report.

Ngā koringa ā-muri

Next steps

72.     Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2019). Regular reporting on project delivery will be provided through the board’s quarterly performance report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Proposed 2019/2020 local environment work programme

107

b

Risks of proposed 2019/2020 local environmental projects

113

     

Ngā kaihaina

Signatories

Authors

Madison Little - Relationship Advisor

Jaimee Maha - Team Leader Relationship Advisory

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 



Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


 


 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Māngere-Ōtāhuhu Local Board Community Facilities Work Programme 2019 - 2022

File No.: CP2019/09139

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2019 – 2022 Community Facilities Work Programme for the Māngere-Ōtāhuhu Local Board.

Whakarāpopototanga matua

Executive summary

2.       The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3.       The Māngere-Ōtāhuhu Local Board 2019/2020 Community Facilities Work Programme was developed through a series of iterative workshops between key staff and local boards since October 2018. The projects identified in the work programme have been prioritised for investment based on a combination of local board feedback, staff assessments of assets and key stakeholder input.

4.       The work programme provided in Attachments A and B to this report reflect the projects that were presented in the last local board workshop with modifications based on feedback from the board, and with the inclusion of projects proposed to be funded from regional programmes.

5.       This report recommends that the board approves the 2019 - 2022 Community Facilities Work Programme and associated budget in full for projects commencing in the first year of the programme and in principle for subsequent two years.

6.       The work programme includes projects proposed to be funded from regional programmes, including local and sports field development (growth), coastal and slips prevention programmes. Inclusion of these projects in the local board work programme is subject to approval by the Environment and Community Committee in July 2019.

7.       It is recommended that the local board approve the inclusion of these projects in the work programme and provide feedback for consideration by the Environment and Community Committee.

8.       A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects. These are projects that have budget allocated in the 2020/2021 financial year.

9.       Approval is sought for staff to commence work on these projects in the 2019/2020 year so that they can be delivered early in the event that other approved projects are delayed for any reason.

10.     In order to expedite delivery of the work programme, and to manage changes that may be required in a timely way, staff recommend that the board delegate decision making for amendments to the approved programme to the chair.

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report

b)      approve in principle the 2020 – 2022 Community Facilities Work Programme (years 2 and 3) as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report.

c)      approve the risk adjusted programme (RAP) projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year.

d)      note that approval of budget allocation in the 2019/2020 year for multi-year projects may commit the board to the allocation of subsequent years budgets.

e)      note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019.

f)       provide feedback for consideration by the Environment and Community Committee in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets.

g)      note that budget allocation for all projects in the 2019 – 2022 Community Facilities Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

h)      delegate to the chairperson authority to approve minor amendments to the 2019 – 2022 Community Facilities Work Programme, following receipt of written advice from staff.

i)        delegate to the Manager Community Leases authority to use the agreed streamlined renewal process for lease renewals without variations.

j)        delegate to the chairperson authority to approve minor capital works projects, following receipt of written advice from staff, in accordance with work programme item SharePoint identification number SPID 3214 activity name Māngere-Ōtāhuhu - LDI minor capex fund FY20.

 

 

Horopaki

Context

11.     Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

12.     Work programmes are presented to local boards for approval each year. The 2019 – 2022 Community Facilities Work Programme, detailed in the attachments, contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance.

13.     Staff have engaged with the board in the development of the work programme through a number of workshops, including:

·    24 October 2018 where the board discussed their priorities for the future work programme

·    13 March 2019 where the board reviewed the first draft work programme and provided feedback

·    8 May 2019 where staff provided any further information requested in workshop 2 and reviewed the revised draft work programme.

14.     This year’s work programme is a three year programme to clearly demonstrate the phasing of project delivery and to enable the organisation to prepare for delivery.  The work programme is subject to a rolling review and each year the local board will be asked to approve a new three year work programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Capital works programme

15.     Investment in the capital works programme will ensure that council facilities and open spaces in Māngere-Ōtāhuhu Local Board remain valuable and well-maintained community assets.

16.     The overall capital works programme includes projects for which the board has discretion to allocate budget, referred to as the local programme, and projects from regional programmes. 

17.     Specific projects within the work programme may have budget allocated from two or more budget sources, including budgets from both local and regional programmes.

18.     The work programme includes both new projects and existing projects that have been continued from the previous financial year where those projects require multiple years for delivery (multi-year projects).

19.     Any projects that have budget approved in the current 2018/2019 financial year, but are unable to be delivered this year, will be deferred. Deferred budgets will be added to the work programme at a later date.

Local Programme

20.     The local programme includes those projects that the board is funding from its discretionary capex budgets, including:

·    Renewals
The board can allocate its renewals budget towards the renewal of any council owned asset.

·    Locally Driven Initiative (LDI)
The board has the discretion to allocate its LDI budget to any projects that deliver a council asset or as a capital grant to a third party to deliver an asset made available for public use.

21.     In preparing recommendations for the local programme a number of matters have been considered, including:

·    strategic documents (e.g. local board plan)

·    service assessment input from Community Services

·    asset condition assessments

·    input from operational maintenance teams and staff working within facilities

·    budget availability.

22.     The Community Facilities work programme supports the achievement of the following 2017 Māngere-Ōtāhuhu Local Board Plan priorities:

·      A strong local economy

·      We are the heart of Māori and Pasifika culture

·      Protecting our natural environment and heritage

·      A well-connected area

·      Facilities to meet diverse needs

·      A place where everyone thrives and belongs

23.     The local board plan and other strategic documents of particular relevance such as the Local Paths Plan (formerly Greenways). have influenced recommendations in the work programme through reflecting on community priorities; Auckland Council champion and support the Ōtāhuhu Portage - develop greenways link and implementing Norana Park - develop walkways and paths projects. These activities are aligned to the local board plan outcome of an attractive, accessible and safe cycle ways and walkways.

24.     Some of the key projects to be accommodated in the work programme include Norana Park - develop walkways and path,  Otahuhu Portage - develop greenways link and Sturges Park - renew carpark and accessway, supporting the Māngere-Ōtāhuhu Local Board initiative of being ‘a well-connected area’.

25.     The phasing of projects over various years has been required to meet budget requirements.  In this regard careful consideration has been given to the delivery timing of Mangere Centre Park - renew and upgrade park assets and Moana-Nui-A-Kiwa Leisure Centre - comprehensive renewal which has meant that the skate park component of David Lange Park - renew and upgrade park assets and Old School Reserve - renew park roading and car parks will be phased in later years.

 

26.     The proposed work programme in Attachment A contains:

·    Number of projects excluding leases and contract lines over three years: 50

·     Indicative cost for proposed projects in the 2019/2020 financial year: $6,319,171

Regional Programme

27.     The Long-term Plan 2018 - 2028 includes budgets which support the delivery of regional programmes. These budgets are allocated to specific projects within a regional programme by the governing body.

28.     Where budget is allocated to a project in the regional programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme. The local board then has decision making responsibility for that project, within the parameters set by the governing body, namely location, scope and budget.

29.     Regional budgets include:

·    Local parks and sports field development (growth)

·    Coastal renewals

·    Slips prevention and remediation.

30.     Projects in these regional programmes are identified and prioritised based on consideration of a number of factors.

31.     For the local parks and sports field development programme, this includes:

·    Extent to which residential growth is generating demand for the project

·    Current levels of provision

·    Available budget.

32.     For coastal renewals and slips prevention and remediation this includes:

·    Asset condition

·    Relative hazard and risk

·    Available budget

33.     The allocation of budget to specific projects will be approved by the Environment and Community Committee in July 2019.

34.     The board has an opportunity to provide formal feedback, through resolution to this report, for consideration by the Environment and Community Committee prior to approval of the regional programmes.

 

Capital Programme Delivery

Cost estimates subject to change

35.     Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

36.     The delivery of individual projects is managed within the overall work programme budget for each local board. Where significant changes to project budgets may need to be considered, or if new projects are added to the work programme, changes may be required to the programme to accommodate final project costs as the year progresses.

 

Risk adjusted programme

37.     A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects.

38.     These are projects that have budget allocated in the 2020/2021 financial year (i.e. year two of the three year programme). Staff propose to commence work in the 2019/2020 year on the delivery of these risk adjusted projects.

39.     By progressing these identified projects alongside the 2019/2020 projects in the programme, it is intended that, should projects identified for delivery in year one of the work programme be delayed for any reason, staff will be able to proceed with agreed alternative projects to ensure that the full annual budget is delivered each year.

40.     Approval is sought from the board for staff to commence work on those projects identified in the work programme as risk adjusted programme projects in the 2019/2020 year.

 

Delegation for approval of changes to the work programme

41.     The delivery of the proposed work programme in an efficient and timely manner may require amendments to be made to the agreed work programme during the course of the year. Such amendments could include:

·    changes to project scope, budgets, timing

·    addition of new projects within available budget

·    cancelling or putting approved projects on hold.

42.     Any changes to the approved work programme require approval from the board. Approval will normally be sought through resolution at a business meeting.

43.     Local boards are also able to delegate authority to approve some or all amendments to the work programme to the chair, to another member of the board, or to staff. Such delegation would allow changes to be made without the timeframes required to provide formal reports and would support the efficient delivery of the work programme.

44.     Should the board choose to delegate authority to approve changes to the work programme, it is anticipated that any changes would be workshopped with the board prior to any delegated decision being taken. Any changes made under delegation would be reported back to the board in their quarterly report.

 

Leasing work programme

45.     Community leases, commonly on public parks and reserves, are a valuable way in which the council provides support to community organisations across the region. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

46.     Attachment B – Community Leases provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2019/2020 financial year. Following approval of the work programme staff will proceed with review and renewal of these leases and licences as appropriate during the course of the financial year.

47.     Two additional project lines include those leases and licences proposed to be progressed in the 2020/2021 and 2021/2022 financial years respectively. It also includes the additional leases and licences that will be deferred from the 2018/2019 financial year to the 2019/2020 financial year.

48.     Straight forward lease renewals without variations will be processed in accordance with agreed delegations with a written memo to the board providing the opportunity for the board to request further information or a formal report. More complex community leases will be reported to the board at a business meeting.

 

Operational maintenance work programme

49.     The regular maintenance of all council-owned built and open space assets plays an important part in:

·    increasing the long-term durability of Community Facilities assets

·    improving the safety of Community Facilities assets

·    ensuring the enjoyment of Community Facilities assets by the users.

50.     In the 2019 - 2022 Community Facilities Work Programme, there are three line items dedicated to all maintenance in the local board area:

·    Full Facilities Maintenance Contracts – these contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage response. From 1 July 2019 council is responsible for streetscapes maintenance from Auckland Transport.

·    Arboriculture Maintenance Contracts – these contracts include all tree management and maintenance

·    Ecological Restoration Maintenance Contracts – these contracts include pest plant management within ecologically significant areas and animal pest management across all parks and reserves

51.     Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

52.     The 2019 - 2022 work programme has been developed in consultation with other council departments as part of the council’s integrated local board work programme approach. This approach aimed to improve the quality of advice for the local board through collaboration and understanding across departments.

53.     In particular, the council’s Engineering and Technical Services department were involved in the development of the Rentons Beach - access renewal and Kiwi Esplanade - renew coastal assets project scope.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

54.     The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

55.     The 2019 - 2022 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2018 to May 2019. The views expressed by local board members during the workshops have informed the recommended work programmes.

Tauākī whakaaweawe Māori

Māori impact statement

56.     The 2019 - 2022 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

57.     Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

58.     Staff are also attending mana whenua forum’s monthly to receive feedback on specific projects within the 2019 - 2022 Community Facilities Work Programme.

59.     Activities in the work programmes that are specific to Māori outcomes include:

·    Māngere-Ōtāhuhu - Auckland Urban Forest (Ngahere) Strategy - Growing Phase

·    Mangere-Otahuhu - renew park signage FY20/21 and Mangere Centre Park - renew and upgrade park assets. The project team intend to work closely with the signage renewals team to align the signage renewals work programme with the adoption of Māori names as part of the Te Kete Rukuruku programme, including the Māori naming of parks and places, noting that it supports the visibility of te reo Māori. It is expected that a follow up report, to confirm the gifted names and narratives will be delivered to the local board, in partnership with mana whenua, in 2019. Prior to adoption of any of the gifted names, a focussed communications approach will be developed to inform the local community of the project. In line with the Māori Language Policy, reclaiming or identifying new Māori names for parks and places will have the following benefits:

accelerate the public visibility of the Māori language as a cultural treasure which is at the heart of Māori identity

contribute to the Māori language being visible, heard, spoken and learnt

celebrate and create connections with the rich Māori heritage of Tāmaki Makaurau

enable or support storytelling and interpretation of place and communities

provide a practical means for Council to fulfil its commitments and obligations to Māori.

Ngā ritenga ā-pūtea

Financial implications

60.     Table 1 below summarises the relevant budgets, proposed allocation and the balance of unallocated budget available.

Local Budgets

2019/2020

2020/2021

2021/2022

Renewals - Budget

$3,192,782

$3,688,050

$2,832,828

Renewals - Proposed Allocation

$3,192,782

$3,688,050

$2,832,828

Renewals - Unallocated budget

$0

$0

$0

 

 

 

 

Growth and Development - Allocation

    $2,966,389

7,400,000

$4,230,000

Coastal Renewals - Allocation

$25,000

$210,000

$250,000

Slips Prevention - Allocation

$0

$0

$0

 

 

 

 

LDI Capex - Proposed Allocation

$125,000

$100,000

$50,000

LDI Opex - Proposed Allocation

$10,000

$10,000

$10,000

 

61.     The proposed work programme can be accommodated within the available local board budgets. Approval of the work programme does not have significant financial implications, unless projects experience a significant overspend or underspend.

62.     Regular updates on the delivery of the programme will be provided to the board. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63.     Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.  The risk adjusted programme (RAP) will be used to progress those projects identified as ready to proceed under the RAP.

64.     If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be delivered within the 2019/2020 financial year.

Ngā koringa ā-muri

Next steps

65.     Once approved, delivery of activities identified in the Community Facilities work programme will commence from 1 July 2018.

66.     The work programmes identify if further decisions are required for each activity. These will be brought to the local board when appropriate.

67.     Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Mangere-Otahuhu Local Board Community Facilities 2019 – 2022 Work Programme – Build, Maintain, Renew

127

b

Mangere-Otahuhu Local Board Community Facilities 2019 – 2022 Work Programme – Leases

135

     

Ngā kaihaina

Signatories

Authors

Greg Hannah, Manager Project Delivery, Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 



Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 



Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Māngere-Ōtāhuhu Local Board - 2019/2020 Local Economic Development Work Programme

File No.: CP2019/09722

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Māngere-Ōtāhuhu Local Economic Development work programme for the 2019/2020 financial year.

Whakarāpopototanga matua

Executive summary

2.       This report introduces the proposed 2019/2020 financial year Local Economic Development work programme for the Māngere-Ōtāhuhu Local Board as set out in attachment A.

3.       The proposed work programme comprises

·        Māngere-Ōtāhuhu Business Series ($15,000)

·        PopUp Business School ($7,500)

·        Young Enterprise Scheme ($3,500).

4.       The total value of the Local Economic Development work programme is $26,000.

5.       The board is being asked to approve the 2019/2020 Local Economic Development work programme.

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)         approve the 2019/2020 Local Economic Development work programme as presented in attachment A to this report:

 

 

Horopaki

Context

6.       This report provides the local board with the proposed Local Economic Development work programme for the coming financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

 

7.       The 2019/2020 Local Economic Development work programme has been developed having regard to the local board’s priorities for local economic development set out in the Māngere-Ōtāhuhu Local Board Plan 2017.

 

 

Māngere-Ōtāhuhu Business Series ($15,000) 

8.       ATEED are working with Māngere-Ōtāhuhu arts broker as well as local community groups including Māngere East Family Services (MEFS), Cook Island Development Agency (CIDANZ), and Niue Community Trust to co-host Māngere-Ōtāhuhu Business Conversation Series, an evening meet-up event takes place every 6 weeks.

9.       The purpose of Māngere-Ōtāhuhu Business Conversation is to provide opportunities for local residents to meet and learn about how to run a business and share their knowledge with each other.  The meet- up event offers a number of interactive learning and development opportunities to help local entrepreneurs to get their business ideas either off the ground, or as successful as they know they can be.

10.     An annual market day will also be held where local entrepreneurs will be invited to showcase their products and services. The market day will further improve the entrepreneurial culture in Māngere-Ōtāhuhu and keep local entrepreneurs engaged.

 

PopUp Business School ($7,500) 

11.     The PopUp Business School provides a free 10-day business school to provide education and support for local people interested in starting their own business. Previous Auckland events have had 50-60 attendees and have had positive results in terms of the numbers of businesses established.

12.     Events in 2018/19 have been funded in partnership by adjacent local boards, Ministry of Social Development and ATEED, with each contributing a share of the total cost of $25,000 plus venue costs.  In 2018/19 Māngere-Ōtāhuhu Local Board contributed $5,000 alongside Ōtara-Papatoetoe Local Board to help support an event held at Te Haa O Manukau. The total cost of that event was $29,000 with ATEED and Ministry of Social Development funding the outstanding $19,000. 

13.     Fifty-eight people attended that 2-week event, half of those were from the two funding local board areas.  Seventy per cent of attendees were Māori or Pacific peoples. 

14.     For 2019/20 the cost of the PopUp Business School has increased to $30,000.  ATEED and Ministry of Social Development are committed to providing further funding to help bring the PopUp Business School to different parts of Auckland in 2019/20.

15.     Promotion of the PopUp Business School events will be targeted locally, and local residents will be prioritised for attendance to ensure local participation is in line with the share of the funding provided by local boards. In addition, for 2019/20 we will programme the PopUp Business School events well in advance and promote them jointly so that local people are made aware of when a PopUp Business School event will take place nearest them so that we can promote more local attendance.  In 2018/19 this was not possible as funding was not all in place at the start of the financial year.

16.     By supporting local residents by providing entrepreneurial training the generation of local businesses will be increased, and local employment opportunities provided.

Young Enterprise Scheme ($3,500)

17.     Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students.

18.     Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

19.     The funding from the local board will support the delivery of the overall YES program, including the Kick Start days in February 2020 where we will specifically acknowledge local board support. The Kick start days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, and find out about their 2020 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The Local Board Economic Development Work Programme will be managed on behalf of the local board by ATEED.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The projects noted above align with the local board plan outcome ‘a strong local economy’.

22.     The proposed local economic development work programme was workshopped with the local board on Wednesday, 13 March, and a final draft was presented on Wednesday, 8 May Māngere-Ōtāhuhu workshop. Edits have been made to reflect the direction received at the workshops.

Tauākī whakaaweawe Māori

Māori impact statement

23.     There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with Iwi and consider any impacts on Māori arising from the specific projects being undertaken.

Ngā ritenga ā-pūtea

Financial implications

24.     The proposed 2019/2020 Local Economic Development work programme will see the allocation of $26,000 of the board’s locally driven initiatives operating expenditure budget. This amount can be accommodated within the board’s total draft budget for 2019/2020.

25.     The Local Economic Development work programme progress will be reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/Risks.aspx

26.     The PopUp Business School has run successfully before in Auckland, once in the Hibiscus and Bays Local Board area.  Each time the target number of registrations has been exceeded. As we are reliant on other local boards allocating funding there is a risk should some not support the project financially that the planned number of events for 2019/20 will need to be reviewed.  However, ATEED and Ministry of Social Development funding contributions mitigate this risk.

27.     There is a risk that the budget remains unspent as a result of the fact that initiatives supported in the financial year do not require the full amount allocated or following the agreement of the programme external partners do not in turn proceed with the project.

Ngā koringa ā-muri

Next steps

28.     Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme from 1 July 2019. Where there is a need for further scoping of activities this will be undertaken and presented back to the local board as required.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local Economic Development Work Programme

141

     

Ngā kaihaina

Signatories

Authors

Luo Lei – Economic Development Advisor

Authorisers

John Norman – Strategic Planning Manager – Local Economic Development ATEED

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 



Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Approval of the Māngere-Ōtāhuhu Local Board community services 2019/2020 work programme

File No.: CP2019/10317

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2019/2020 community services work programme (Attachment A).

Whakarāpopototanga matua

Executive summary

2.       Each financial year, a work programme is developed that details the activities to be delivered in the local board area. The development process is supported by a series of workshops with the local board.

3.       To prepare for the 2019/2020 work programme staff representing relevant operational council departments worked together to ensure an integrated approach.

4.       This report presents the draft 2019/2020 community services work programme, which responds to Māngere-Ōtāhuhu Local Board Plan 2017 outcomes and reflects the priorities that have been agreed by departments across council.

5.       Delivery of new activities in the work programme will commence from 1 July 2019. The local board will be updated quarterly on delivery progress, highlights, potential delays and budget implications.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      approve the 2019/2020 community services work programme (Attachment A to the agenda report).

 

 

Horopaki

Context

6.       The local board decides which activities to allocate its annual work programme budget to in order to achieve the outcomes set out in its 2017 local board plan.

7.       The development of the 2019/2020 work programme has built on the approach piloted for 2018/2019, which enabled staff to work in a more integrated way across departments to improve local outcomes.

8.       In preparation for the 2019/2020 work programme process, an overview group was created from the following council departments to develop an agreed approach to achieve improved integration:

· Arts, Community and Events

· Community Facilities

· Libraries

· Infrastructure and Environmental Services

· Parks, Sport and Recreation

· Community Services - Service, Strategy and Integration.

9.       Teams made up of representatives from these departments were established to explore shared priorities and objectives for each local board area, and to develop the work programme in a collaborative way in response to local board plan outcomes.

10.     Table one shows the business objectives and strategic alignment for community services departments.

Table 1: Adopted community-based strategies and plans

Department

Business objectives

Strategies and plans

Arts, Community and Events

Provision of services, programmes, events and facilities that strengthen and connect communities and create a sense of belonging and pride

·  Hire Fee Framework

·  Events Policy

·  Toi Whītiki

·  Thriving Communities

Libraries

Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life

·  Te Kauroa

 

Parks, Sports and Recreation

Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity

·  Parks and Open Space Strategic Action Plan

·  Sport and Recreation Strategic Action Plan

·  Auckland Growing greener framework

·  Urban Ngāhere Strategy

Service, Strategy and Integration

Provision of service and asset planning advice and support more integrated delivery of community outcomes

·  Community Facilities Network Plan

·  Parks and Open Space Strategic Action Plan

 

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The local board provided feedback on proposed activities for the new financial year at a series of workshops between September 2018 and May 2019.

12.     Initial workshops were an opportunity for the local board to communicate to staff its strategic direction. At subsequent workshops, the local board discussed its priorities for budget allocation and requested further scoping for existing and new activities.

13.     The activities in the work programme responds to the outcomes and objectives that the local board identified in its 2017 local board plan.

14.     The work programme is made up of approved activities from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.

15.     Budget is allocated to activities for the 2019/2020 financial year. If zero-dollars is shown this reflects that the project is able to be delivered in-house with no additional external technical advice and support.

16.     Table two shows activities with allocated budget that are new in 2019/2020 or are significantly different to the 2018/2019 work programme.

Table 2: New and significant changes activities

Line number

Activity

Activity description

FY19

budget

FY20

budget

Local board plan outcome: We are the heart of Māori and Pasifika culture

655

Māngere Arts Centre – Business Plan Initiative

Deliver projects and initiatives in line with the Māngere Arts Centre - Ngā Tohu o Uenuku facility business plan including the development of a website ($25,000).

$40,000

$65,000

985

(new)

Support customer connection and celebrate cultural diversity

Provide programmes & events to support all Pasifika language weeks

$1,000

$5,000

Local board plan outcome: Protecting our natural environment and heritage

1296

(new)

Service assessment for removal of mangroves aligned to the Portage development

Undertake a service assessment to determine options for managing mangroves to facilitate the launching of waka in the Portage development area.

$0

$10,000

 

Local board plan outcome: A place where everyone thrives and belongs

703

(new)

Opportunities to increase public use of third-party facilities.

 

 

Investigate opportunities to increase public access to sport and recreation facilities. This will include identifying the need for space / facilities / resources, ascertaining whether there is capacity within existing resources, and matching needs to the capacity available.

$0

$25,000

103

Community-led placemaking: activation of community spaces

This line includes a grant of up to $50,000 to the Mangere Town Centre business association for placemaking activities in the town centre which align to the local board's priority outcomes.

 

$20,000

$70,000

105

Youth Capacity Building and Participation

Partner with local youth groups to develop, support and mentor young people. Includes a youth scholarship programme that encourages future development of successful applicants ($10,000) and increased opportunity for youth voice in local board decision-making.

$20,000

$50,000

109

Respond to Māori Aspirations – Māori Responsiveness

Align with the “Māori Input into Local Board Decision Making Group” (multi-board Māori decision making group) and recommendations that the group have made. 

Engage with Mana Whenua, Mataawaka to identify appropriate projects that respond to Māori aspirations in a practical and effective way and build relationships with local marae.

$5,000

$15,000

991

(new)

Support customer connection and celebrate cultural diversity

Provide programmes to support the UNESCO City of Music.

$0

$1,000

1146

(new)

Accessible Māngere-Ōtāhuhu

This is a pilot project. Implementation of this programme will be aligned to the Māngere-Ōtāhuhu Local Board Accessibility Action Plan 2017-2020.

$0

$10,000

1147

(new)

Capacity Building: Community Organisations

Build the capacity and capability of community groups by providing funding and opportunities for training and support. This will also enable participants to contribute to local board outcomes through sharing of resources which will enrich the work they do in the community.

$0

$10,000

1153

(new)

Strengthening Māngere-Ōtāhuhu neighbourhoods and town centres: enabling safe and resilient communities

Improve perceptions of safety in Māngere-Ōtāhuhu by growing and empowering the network of safety-related organisations, partnering with the Māngere Town Centre business association on the Crime Prevention Officer initiative, supporting CCTV monitoring and crime prevention initiatives in Ōtāhuhu Town Centre and developing a 'reimagined approach to community safety' and associated action plan.

$0

$77,000

1154

(new)

Age-friendly Māngere-Ōtāhuhu

Implementation of activities identified in the Mangere-Otahuhu age-friendly action plan.

$0

$15,000

1297

(new)

Priority playgrounds service assessment

Develop an assessment to identify the service level to be provided for the four high priority playgrounds

$0

$0

Local board plan outcome: Facilities to meet diverse needs

3250

(new)

Māngere Centre Park Master Plan

Develop a master plan to guide decision making for the future use and development of Māngere Centre Park

$0

$5,000

 

 

17.     The way in which Community Places activities are presented in the work programme has changed for 2019/2020. Work related to the operation of venues for hire, community centres, houses, hubs and rural halls will now be reported by the following levels of service: Access, Activation and Intervention Programming.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The work programme has been developed by a collective of operational council departments.

19.     The interdepartmental connections made throughout the process will enable an integrated approach to delivery of the activities and allow for further collaboration throughout the year. These working relationships will also support an integrated approach to work programme development in future years.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The local board provided direction and feedback on the draft work programme at a series of workshops.  

21.     These workshops provided an opportunity for staff to gain an understanding of local board strategic direction and priorities. Budget allocation, activity content and scoping were discussed and refined.

22.     The activities in the final work programme support achieving local board plan outcomes and objectives.

Tauākī whakaaweawe Māori

Māori impact statement

23.     Community services and Community Facilities have developed Karanga Atu! Karanga Mai!, a relationship approach which guides staff to deliver on agreed work programme activities and support the local board to achieve outcomes in its local board plan.

24.     The approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

25.     Table three outlines the activities in the 2019/2020 work programme where Māori responsiveness is the primary outcome.

Table 3: Māori impact of proposed activities

Line number

Activity

Māori impact

109

Respond to Māori Aspirations – Māori Responsiveness

Improved ways of working in partnership with Mana Whenua and Mataawaka and understanding of Māori aspirations and the ability to respond more effectively to Māori.

 

363

Te Kete Rukuruku (Māori naming of parks and places)

Aligns with local board plan initiatives to work with mana whenua and mataawaka to make Māori heritage more visible; and identify wāhi tapu and other taonga.

379

Pukaki Crater - access easement

Continue to partner with mana whenua in their kaitiaki role for Crater Hill (Ngā Kapua Kohuora) volcanic cone

989

Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori – Maungakiekie-Tāmaki

Celebrating te ao Māori with events and programmes including regionally coordinated and promoted programmes:

·    Te Tiriti o Waitangi, Matariki and Māori Language Week

·    engaging with Iwi and Māori organisations

·    Whakatipu i te reo Māori - champion and embed te reo Māori in our libraries and communities.

1296

Service assessment for removal of mangroves aligned to Portage development

Māori identity and culture – enabling the launching of waka in the Portage development area.

 

Ngā ritenga ā-pūtea

Financial implications

26.     Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex.

27.     Each activity line has a budget allocation, which covers the delivery for the 2019/2020 period. Where activity lines show a zero-dollar budget, this reflects that the implementation costs are met through staff salary or other funding sources.

28.     The community services LDI budget for the local board for the 2019/2020 financial year is $1,709,000.

29.     Where activities are cancelled or no longer required, the local board can reallocate the budget to an existing work programme activity or to create a new activity.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     The key risks for activities that are managed through the work programme are non-delivery, time delays and budget overrun. The local board will be updated quarterly on delivery including highlighting any potential delays and budget implications.

31.     As the work programme includes ongoing activity and annually occurring events or projects, the associated risks have been identified and managed in previous years. Additional risk management for these activities is ongoing and can be reported quarterly.

32.     Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board through quarterly reporting when required.

Ngā koringa ā-muri

Next steps

33.     Delivery of approved activities will commence at the beginning of the financial year, 1 July 2019 and progress will be reported to the local board for each quarter.

34.     The work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Māngere-Ōtāhuhu community services 2019/2020 work programme

151

     

Ngā kaihaina

Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 



Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

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Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Panuku Development Auckland Local Board six-monthly update 1 November 2018 – 30 April 2019

File No.: CP2019/08606

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Māngere-Ōtāhuhu Local Board on Panuku Development Auckland (Panuku) activities within the local board area for the six months from 1 November 2018 to 30 April 2019.

Whakarāpopototanga matua

Executive summary

2.       Panuku is charged with balancing financial and non-financial outcomes in order to create and manage sustainable and resilient places where people want to live, work, invest, learn and visit. The activities of Panuku cover four broad areas: 

·        redevelopment of urban locations, leveraging off council owned land assets, mostly within existing suburbs

·        review of, and where appropriate, redevelopment of council non-service property

·        management of council property assets including commercial, residential, and marina infrastructure

·        other property related services such as redevelopment incorporating a service delivery function, strategic property advice, acquisitions and disposals.

3.       Panuku currently manages 30 commercial and residential interests in the Māngere-Ōtāhuhu Local Board area.

4.       No properties are currently under review as part of our rationalisation process.

5.       No properties were purchased, and no properties were sold in the Māngere-Ōtāhuhu Local Board area during the last six months.

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the Panuku Development Auckland Local Board update for 1 November 2018 to 30 April 2019.

 

 

Horopaki

Context

6.       Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

7.       The Auckland Plan is the roadmap to deliver on Auckland’s vision to be a world class city. Panuku will play a significant role in achieving the Homes and Places and Belonging and Participation outcomes.

8.       Panuku is leading urban redevelopment in Manukau, Onehunga, Wynyard Quarter, Waterfront, Northcote, Avondale, Takapuna, Henderson, Papatoetoe, Ormiston and Flat Bush, Panmure, Pukekohe, City Centre and redevelopment of the Haumaru Portfolio.

9.       Panuku manages around $2 billion of council’s non-service property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

10.     As at 30 December 2018, the property portfolio comprises 1636 properties, containing 1062 leases. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

 

Tātaritanga me ngā tohutohu

Analysis and advice

Properties managed in the Māngere-Ōtāhuhu Local Board Area

11.     Panuku currently manages 18 commercial and 12 residential interests within the local board area.

Business interests

12.     Panuku also manages the commercial return from business interests on the council’s behalf. This includes two forestry enterprises, two landfills and four quarries. 

13.    There are currently no managed business interests in the Māngere-Ōtāhuhu local board area.


Portfolio strategy

Optimisation

14.     Optimisation is a self-funding development approach targeting sub-optimal service assets approved in 2015. The process is a tri-party agreement between Community Facilities, Panuku and local boards and is led by Panuku. It is designed to equal or enhance levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration with no impact on existing rate assumptions.

15.     Using optimisation, underperforming assets will have increased utility and efficiency, with lower maintenance costs, operating costs as well as improved service delivery benefiting from co-location of other complimentary services or commercial activities. Optimisation will free up a vast range of undercapitalised development opportunities such as air space, full sites, or part sites and in many cases will result in intensification of land use, particularly residential, supporting Auckland Plan implementation.

16.     Local boards are allocated decision making for the disposal of local service property and reinvestment of sale proceeds in accordance with the service property optimisation approach.

Portfolio review and rationalisation

Overview

17.     Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within the council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

 

Performance

18.     Panuku works closely with Auckland Council and Auckland Transport to identify potential surplus properties to help achieve disposal targets.

 

19.     Target for July 2018 to June 2019:

Unit

Target

Achieved

Portfolio review

$30 million disposal recommendations

$9.3 million as at 30 April 2019.

 

Process

20.     Once identified as no longer delivering the council service use for which it was acquired, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with the local ward councillors and the Independent Māori Statutory Board and finally, a Governing Body decision.

Under review

21.     There are no properties currently under review in the Māngere-Ōtāhuhu Local Board area.


Acquisitions and disposals

22.     Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other services. These properties may be sold with or without contractual requirements for development.

Acquisitions

23.     Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

24.     Panuku purchased 11 properties for open space across Auckland in the 2018-19 financial year at a cost of $35.3 million and bought one property for storm water use at a value of $188,000.

25.     No properties were purchased in the Māngere-Ōtāhuhu Local Board area during the reporting period.

Disposals

26.     In the current financial year so far, the Panuku disposals team has entered into twenty-two sale and purchase agreements, with an estimated value of $37.3 million of unconditional net sales proceeds. 

27.     As part of the Northern Corridor Improvements, Auckland Council has agreed to transfer various parcels of land to NZTA to facilitate the works. The compensation amount totals $6.5 million, of which $1.554 million is advance compensation for required land at Rook Reserve with the final compensation amount still to be agreed.

28.     Panuku 2018/19 disposals target is $24 million for the year. The disposals target is agreed with the council and is reviewed on an annual basis. 

29.     No properties were sold in the Māngere-Ōtāhuhu Local Board area.

 

 


Housing for Older People

30.     The council owns 1412 units located in 62 villages across Auckland, which provide rental housing to low income older people in Auckland.

31.     The Housing for Older People (HfOP) project involved the council partnering with a third-party organisation, The Selwyn Foundation, to deliver social rental housing services for older people across Auckland.

32.     The joint venture business, named Haumaru Housing, took over the tenancy, facilities and asset management of the portfolio, under a long-term lease arrangement from 1 July 2017.

33.     Haumaru Housing was granted community housing provider (CHP) status in April 2017. Having CHP registration enables Haumaru to access the government’s Income Related Rent Subsidy (IRRS) scheme.

34.     Auckland Council has delegated Panuku to lead a new multi-year residential development programme.

35.     The first new development project is a 40-unit apartment building on the former Wilsher Village site on 33 Henderson Valley Road, Henderson. Once completed in mid-2019, this development will increase the council’s portfolio to 1452 units.

36.     The following HfOP villages are located within the Māngere-Ōtāhuhu Local Board area:

Village

Address

Number of units

Bridge Court

7 Coronation Road, Mangere Bridge

68

Court Town Village

23 Court Town Close, Mangere

12

Lambie Court Village

11 Yates Road, Mangere East

22

Topping Court

13a Ashley Avenue, Mangere East

49

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37.     The views of the council group are incorporated on a project by project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38.     Any local or sub-regional impacts related to local activities are considered on a project by project basis.

39.     Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz.

Tauākī whakaaweawe Māori

Māori impact statement

40.     Panuku work collaboratively with mana whenua on a range of projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

41.     Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.          

Ngā ritenga ā-pūtea

Financial implications

42.     There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43.     There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

44.     The next six-monthly update is scheduled for December 2019.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Sa Va'aelua - Engagement Coordinator

Authorisers

Helga  Sonier - Senior Engagement Advisor, Panuku Development Auckland

Shirley  Coutts - Senior Local Board Advisor

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Reallocation of Local Driven Initiative Operational Budget 2018/19

File No.: CP2019/08619

 

  

 

Te take mō te pūrongo

Purpose of the report

1.   This report seeks the Māngere-Ōtāhuhu Local Board’s approval to reallocate LDI Operational budget towards local community grants, a planned hui to promote community safety and partnership with regional events to screen a movie in Ambury Farm.

Whakarāpopototanga matua

Executive summary

2.   The Quarter three report to the Māngere-Ōtāhuhu Local Board presented to the board in the business meeting in May 2019 noted an unspent budget of approximately $43,000 remaining in the Local Response Fund budget line. It was also noted that there is an unspent balance of $6000 from the ‘movies in the park’ work activity, as the movie scheduled at David Lange Park was cancelled due to poor weather conditions. (Resolution number MO/2019/64).

3.   Staff recommend reallocating $23,000 of the community response fund to local community grants. This can help to support proposals from local community groups through the contestable grants process.

4.   Staff recommend that the unspent budget of $6000 from Movies in the Park be reallocated towards a partnership with Regional Parks to co-deliver a Movies in Parks event in early 2020 at Ambury Farm (Attachment A).

5.   The board is committed towards improving safety and perception of safety in Māngere-Ōtāhuhu area. The most recent shooting incident at Seaside Park has increased the call for community safety measures and progress the idea of a hui to facilitate community dialogue on this issue. The local board and staff have agreed to facilitate an event that will enable the local communities to come together and discuss a community-wide multi-agency response to community safety issues in the local areas.

6.   The Community Empower Unit, through the Strategic Broker will deliver a Community Hui, which will be part of the wider community safety plan for Māngere-Ōtāhuhu Local Board. The proposed budget for this work including the hui is approximately $5,000. 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      reallocate $23,000 from Local Response Fund to its Local Community Grants budget line.

b)      reallocate $5,000 from the Local Response Fund towards the Community Safety response work and planned hui; under 2018/19 work programme line 1065 (Capacity Building: Business Improvement Districts).

c)      approve $6,000 towards a Movies in the Parks event to be delivered by Auckland Council events department in partnership with Regional Parks in early 2020 at Ambury Farm.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Memo - Movies in Parks 2020 – Partnership opportunity with Regional Parks

173

     

Ngā kaihaina

Signatories

Authors

Riya Seth - Democracy Advisor - Whau

Authorisers

Rina Tagore - Relationship Manager Mangere-Otahuhu & Otara-Papatoetoe

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Proposed Waste Management and Minimisation Bylaw and Amendments to the Trading and Events in Public Place

File No.: CP2019/07983

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a resolution from the Regulatory Committee and note the opportunity to contribute to the consultation on the proposed Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Place.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 11 April 2019, the Regulatory Committee resolved as follows:

Resolution number REG/2019/21

MOVED by Deputy Chairperson BC Cashmore, seconded by IMSB Chair D Taipari: 

That the Regulatory Committee:

a)      note that this committee completed the review of the Solid Waste Bylaw 2012 in March 2019 and:

i)       determined a bylaw is still the most appropriate way to address some waste issues, but not others

ii)       gave directions to prepare a new bylaw about waste

b)      recommend the Governing Body adopt the statement of proposal in Attachment A of the agenda report for public consultation, and confirm that the proposed new Waste Management and Minimisation Bylaw 2019 and amendments to the Trading and Events in Public Places Bylaw 2015:

i)       are the most appropriate form of bylaw

ii)       do not give rise to any implications and are not inconsistent with the New Zealand Bill of Rights Act 1990

iii)      are not inconsistent with the Waste Plan

c)      appoint Cr L Cooper, Cr P Hulse Cr W Walker and Independent Māori Statutory Board Member Glenn Wilcox to attend ‘Have Your Say’ events, to deliberate and make recommendations to the Governing Body on public feedback to the statement of proposal in Attachment A of the agenda report

d)      delegate authority to the Regulatory Committee chairperson to make replacement appointments to the panel if a member of the panel is unavailable

e)      delegate authority through the Chief Executive to a manager responsible for bylaws to appoint staff to receive public feedback at ‘Have Your Say’ events

f)       delegate authority through the Chief Executive to a manager responsible for bylaws to make any amendments to the statement of proposal in Attachment A to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body

g)      request through the Chief Executive that the manager responsible for local board services include this report and attachments on the waste bylaw statement of proposal on the agenda of all local boards for their information

 

3.       The following is the link to the Regulatory Committee meeting on 11 April 2019 – Item 10 Waste Bylaw Statement of Proposal, page 135 http://infocouncil.aucklandcouncil.govt.nz/Open/2019/04/REG_20190411_AGN_6989_AT.PDF.

4.       Full Regulatory Committee agendas are available through http://infocouncil.aucklandcouncil.govt.nz/

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the 11 April 2019 Regulatory Committee resolution on the proposed Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Place.

b)      consider whether to provide views on the proposed Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Place.

c)      note that public consultation on the proposal is scheduled from 10 May to 16 June 2019. A panel will consider any feedback, deliberate and make recommendations to the Governing Body. A final decision on any new bylaw and bylaw amendments will be made on 22 August 2019.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Suad Allie - Governance Advisor

Authorisers

Marguerite Delbet - General Manager Democracy Services

Shirley  Coutts - Senior Local Board Advisor

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Changes to Local Board Standing Orders

File No.: CP2019/10100

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide information about the implications of the Local Government Regulatory Systems Amendment Act 2019 and to recommend changes to the Māngere-Ōtāhuhu Local Board’s standing orders to align with the change in the legislation.

Whakarāpopototanga matua

Executive summary

2.       The Local Government Regulatory Systems Amendment Act 2019 makes changes to various statutes, including the Local Government  Act 2002, Local Government Official Information and Meetings Act 1987, the Local Electoral Act 2001, the Dog Control Act 1996, the Local Government (Rating) Act 2002 and the Rates Rebate Act 1973.

3.       Prior to the legislation change, the Local Government Act provided for an extraordinary meeting where:

a)      it could be called by resolution, or by requisition by the mayor or one third of the members

b)      the notice period was three days (unless it was called by resolution in which case the notice period could be not less than 24 hours)

c)      if it needed to be called earlier it could be called by the mayor, or, if the mayor was unavailable, the chief executive. The notice period could be not less than 24 hours.

4.       As a result of the change, the meeting called under c) above is referred to as an ‘emergency meeting’ rather than an’ extraordinary meeting’.

5.       There is a change to the definition of public notice – which requires notification on a council’s website in addition to a newspaper.

6.       There is a change to the definition of ‘working day’ to exclude a province’s anniversary.

7.       Staff are taking the opportunity, while considering changes to standing orders, to propose an unrelated change to the current standing orders regarding attendance by electronic link. The current standing order requires a member seeking to attend by electronic link to be representing the council and unable to attend. The proposed change removes the requirement to be representing the council.

8.       As detailed in the Local Government Act 2002 Schedule 7 clause 27 (3), a change to standing orders requires a 75 percent majority vote. The Māngere-Ōtāhuhu Local Board’s standing orders need to be changed to reflect the changes in the law.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Note the new statutory responsibility of the chief executive:

facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001;

b)      Amend standing order 2.3.3 by replacing:

Calling an extraordinary meeting at earlier time

The mayor or chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

with:

Calling an emergency meeting

The mayor or chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

c)      Amend standing order 7.2.3 by replacing:

Notification of extraordinary meetings

Where the council calls an extraordinary meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting.

with:

Notification of extraordinary / emergency meetings

Where the council calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances.

d)      Amend standing order 9.4 (Definitions) by replacing:

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

with:

Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002.

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

e)      Amend standing order 9.4 (Definitions) by replacing:

Meeting means:

(a)  any first or ordinary or extraordinary meeting of the local board

with:

Meeting means:

(a) any first or ordinary or extraordinary or emergency meeting of the local board

f)       Amend standing order 9.4 (Definitions) by replacing:

Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region.

with:

Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region.

g)      Amend standing order 9.4 (Definitions) by replacing:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b)  a day in the period commencing with 25 December in any year and ending with 15 January in the following year.

with:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b)  Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday

(c)  Auckland Anniversary Day

(d)  a day in the period commencing with 20 December in any year and ending with 10 January in the following year.

h)      Amend the following standing orders:

i)        SO 2.3:

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

ii)       SO 7.2.4

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

iii)      SOs 1.1.3, 2.4.1, 2.4.2, 7.3.2:

replace the words “extraordinary meeting” with “extraordinary or emergency meeting”

i)        Amend standing order 3.3.3 to remove the requirement to be representing the council:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are: 

a)   where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

b)   to accommodate the member’s illness or infirmity

c)   in emergencies.

d)   The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

 

 

Horopaki

Context

9.       The Local Government Regulatory Systems Amendment Act 2019 (LGRSAA) came into force on 21 March 2019.  The LGRSAA is an omnibus Act in that it makes minor amendments to several pieces of legislation.

10.       The LGRSAA amends the Local Electoral Act 2001 to include a new principle for “representative and substantial electoral participation in local elections and polls”, and imposes a new responsibility on the Chief Executive of the council by amending the Chief Executive’s responsibilities in the Local Government Act 2002 (LGA) section 42(2)(d):

(d)     facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001;

11.     It amends the definition of “public notice” and “publicly notified” under the LGA and the Local Government Official Information and Meetings Act 1987 (LGOIMA) to require notification both on the council’s website and in newspapers.

12.     It creates a new category of council meeting called an “emergency meeting”, separate from “extraordinary meeting”.  Previously, extraordinary meetings had two types of notice requirements.  Where the more urgent form of notice is used, the meeting is now referred to as an emergency meeting.  This applies to giving notice to members under the LGA and to public notices under LGOIMA.

13.     It amends the definition of working day under the LGA and LGOIMA to exclude a province’s anniversary day being counted as a “working day”.

14.     It makes minor amendments to The Dog Control Act 1996, the Local Electoral Act 2001, the Rates Rebates Act 1973 and makes changes to the LGA by specifying timeframes for making certain documents publicly available. These legislative changes are minor in nature and do not impact on local board standing orders.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     The changes made by the LGRSAA are minor in nature, nevertheless it is necessary to amend the Māngere-Ōtāhuhu Local Board’s standing orders to align the language to reflect current legislation.

16.     The Māngere-Ōtāhuhu Local Board may also wish to consider a change to standing orders which is not related to LGRSAA.   Standing order 3.3.3 provides conditions for attending a meeting by electronic link:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are: 

a)   where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

b)   to accommodate the member’s illness or infirmity

c)   in emergencies.

The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

17.     This standing order was adopted in 2015.  Since that time the technology has improved, and remote attendance to most local board business meetings is now possible. However, the conditions in the standing order are very limiting and do not allow attendance by a member who is out of Auckland for non-council reasons. 

18.     Staff recommend amending the standing order by removing the requirement to represent the council in SO 3.3.3 (a):

a)   where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The changes to the standing orders do not impact on the wider council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     This is a report to 21 local boards. All local boards need to make changes to align their standing orders to LGRSAA.

Tauākī whakaaweawe Māori

Māori impact statement

21.     The changes to standing orders brought about through the LGRSAA do not impact on the Māori community.

Ngā ritenga ā-pūtea

Financial implications

22.     There are no financial implications to making these changes to standing orders.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     LGA Schedule 7 clause 27 (2) states that the standing orders of a local authority must not contravene the LGA or any other Act. If local board standing orders are not aligned to changes in the legislation, there is a risk that the local board may act inconsistently with the legislation by relying on standing orders that are not up to date.

Ngā koringa ā-muri

Next steps

24.     Following the Māngere-Ōtāhuhu Local Board resolution to amend the standing orders, staff will make the appropriate changes and recirculate the updated standing orders.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Polly Kenrick - Business Process Manager

Authorisers

Kerri Foote, Operations and Improvements Manager, Local Board Services

Louise Mason - GM Local Board Services

Shirley  Coutts - Senior Local Board Advisor

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Local board resolution responses and information report

File No.: CP2019/07814

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This report provides a summary of resolution responses and information reports for circulation to the Māngere-Ōtāhuhu Local Board.

Information reports for the local board:

 

2.       A memo was sent to the board on 20 May 2019 to update the local board on the Local Government (Community Well-being) Amendment Act 2018 (Attachment A).

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      note the memo received on 20 May 2019 on the Local Government (Community Well-being) Amendment Act 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Memo Local Government (Community Well-being) Amendment Act 2019

185

     

Ngā kaihaina

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Shirley  Coutts - Senior Local Board Advisor

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Governance Forward Work Calendar

File No.: CP2019/01947

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Māngere-Ōtāhuhu Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Māngere-Ōtāhuhu Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      notes the Governance Forward Work Calendar.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance forward work calendar for June

189

     

Ngā kaihaina

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Shirley  Coutts - Senior Local Board Advisor

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 

Māngere-Ōtāhuhu Local Board Workshop Notes

File No.: CP2019/01940

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Attached are the notes from the Māngere-Ōtāhuhu Local Board workshops held on 1st, 8th  and 22 May 2019.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the workshop notes from the workshops held on 1st, 8th and 22 May 2019.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop Notes 1 May

193

b

Workshop Notes 8 May

195

c

Workshop Notes 22 May

197

     

Ngā kaihaina

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Shirley  Coutts - Senior Local Board Advisor

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019

 

 


Māngere-Ōtāhuhu Local Board

19 June 2019