Agenda of Manurewa Local Board

A board member will lead the meeting in a karakia.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 6 June 2019, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - MYRIVR

Te take mō te pūrongo

Purpose of the report

1. Akerei (Rei) Maresala-Thompson will provide the board with an update on the activities carried out by MYRIVR

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Akerei (Rei) Maresala-Thompson for his presentation on the activities carried out by MYRIVR.

8.2 Deputation - Manu Tukutuku

Te take mō te pūrongo

Purpose of the report

1. David Symonds will provide the board with an update on Manu Tukutuku.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank David Symonds for presenting his update to the board regarding Manu Tukutuku.

8.3 Deputation - Te Whare Awhina O Tamworth Inc

Te take mō te pūrongo

Purpose of the report

1. Jaylene Ball will provide a progress report to the board in relation to Te Whare Awhina O Tamworth Inc.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Jaylene Ball for presenting her progress report to the board about Te Whare Awhina O Tamworth Inc.

8.4 Deputation - Elmira Booth

Te take mō te pūrongo

Purpose of the report

1. Elmira Booth will present to the board on her journey with the Spirit of Adventure Voyage which was funded through the Manurewa Local Boards grants.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Elmira Booth for presenting to the local board about her journey with the Spirit of Adventure.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	June 2019, Manurewa Local Board Business Meeting - Manurewa Youth Council Update	3

Manurewa Local Board

20 June 2019

Auckland Transport update to the Manurewa Local Board - June 2019

File No.: CP2019/10568

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Manurewa Local Board on transport-related matters in its area, including Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua

Executive summary

2. This month’s report includes an update on the Community Safety Fund.

3. Progress on the board’s LBTCF projects is included in the report. There is $769,382 remaining of the fund to allocate in this term.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the Auckland Transport update to the Manurewa Local Board for June 2019.

Horopaki

Context

4. This report addresses transport-related matters in the local board area and includes information on the status of the LBTCF and LBTCF projects.

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT) Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

6. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by AT (though projects running through parks can be considered if there is a transport outcome).

7. AT is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

Regional projects and activities

Community Safety Fund (CSF)

8. The 2018 RLTP allocated $20m for local initiatives in road safety: $5m in FY19/20 and $15m in FY20/21. It is apportioned to local board areas by formula focused on numbers of Deaths and Serious Injuries (DSI).

9. The Manurewa Local Board has been allocated $1,015,221 over the two years, with decisions on the list of proposed projects due by 30 June 2019.

10. Projects may be supplemented with the board’s remaining LBTCF of $769,382 but all CSF funding must be spent, with no carryover possible.

11. The board discussed its proposed projects at its transport workshop on 6 June 2019.

12. Assessment of the board’s proposed projects will take place from 10 June 2019, with the aim of having the assessments and costings available by the end of June, for discussion at the July transport workshop.

13. The board’s prioritised list will then go to AT for regional consolidation and prioritisation.

First stage of rapid transit to airport project

14. A new $60M rail and bus interchange will be built in south Auckland. The Puhinui Station interchange will connect rail and buses to Auckland Airport and Manukau. Construction will start in late 2019 with the station to open in early 2021.

15. The new station will mark out the south-western gateway to the city and enable congestion-free travel to the airport and its employment precinct for people across Auckland. It provides a modern, safe and weather protected environment to enable passengers to easily and conveniently transition between road and rail services.

16. The project is led by AT, and forms part of the wider Southwest Gateway programme. The New Zealand Transport Agency is contributing co-investment funding for the project, with the remainder coming from Auckland Council and the Regional Fuel Tax (RFT). The Puhinui Station interchange is being delivered in two stages, the first stage is an early deliverable of the Airport to Botany Rapid Transit project.

Local projects and activities

Te Mahia station upgrade

17. AT has completed the majority of works at Te Mahia Station.

18. Improvements include platform drainage improvements; a new station shelter; lighting, a public announcement system, passenger information and CCTV improvements, and perimeter fencing and upgrades to the pedestrian level crossing.

19. The board and the Town Centre Steering Group are considering additional signage at 286 Great south Road to inform the public about the future of the site. AT advises that the board could fund an external agency for the signage as long as the final sign adhere to AT’s design standards.

Audits

20. The Decluttering Audit has been completed and circulated to the Manurewa Town Centre Steering Group for discussion at its June monthly meeting.

21. The Accessibility Audit has been received from Te Roopu Waiora via Barrier Free NZ and has been circulated to the Manurewa Town Centre Steering Group for discussion at its June monthly meeting.

22. AT recommends reading the two audits together to develop a single project plan. This will enable actions to be coordinated between the two reports, ensuring that related recommendations are completed together, while avoiding duplication of effort and resources.

Manurewa Wayfinding

23. AT has received a proposal from an agency to undertake the full project. The proposal is currently being reviewed in line with the Town Centre’s requirements.

Hill Road/Charles Prevost Drive intersection in The Gardens

24. AT is proposing changes to the intersection to improve traffic flow and walking amenities on Hill Road. Currently, this intersection experiences congestion and delays in the eastbound direction during afternoon peaks. There are also opportunities for improving pedestrian provisions in relation to the redevelopment of Elmwood Retirement Village.

25. Consultation closed on 19 April 2019. AT was pleased with the generally positive response to the proposals. Public feedback is currently being analysed.

Alfriston Rd/Magic Way intersection traffic flow improvements

26. AT is currently undertaking consultation internally about proposed traffic flow and safety improvements at this intersection.

27. The board will be informed when the draft designs are ready for public consultation.

Local Board Transport Capital Fund (LBTCF) update

28. The board’s transport capital fund is summarised in the table below:

Total Funds Available in current political term (includes 2019/20 FY)	$4,010,293
Amount committed as at end February 2018 on projects approved for detailed design and/or construction	$1,945,371
Included in this commitment are:
Capped contribution to Te Mahia station upgrade project	$2,000,000
Agreed contribution to Residential Speed Management (three projects)	$1,366,622

29. The board’s committed spend to date is:

Te Mahia station upgrade project spend	$1,744,000
Residential Speed Management (Wordsworth Quadrant) agreed contribution	$1,366,622
Poppy Places of Remembrance	$5,076
Amount approved for two Exeloo photo film wraps	$44,213
Amount approved for bus shelters at: Stop 2457 – 99 Shifnal Drive: $44,000 Stop 6796 – Wattle Farm Road (opp Ranger Place): $37,000	$81,000
Total committed to date:	$3,240,911
Remaining budget left available to allocate by the end of the current political term ($4,010,293 less committed to date of $3,240,911):	$769,382

30. The board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost)

ID#	Project name and description	Budget and spend to date	Current status
546	Te Mahia station upgrade: · On 16 November 2017, the board considered and endorsed a package of works to be funded by the LBTCF, and approved a maximum allocation of $2 million · On 19 April 2018, the board passed a resolution indicating its wish to include mana whenua signage at the station as part of its $2m package of works · Settlement for the purchase of 286 Great South Road occurred on 29 June 2018. The Manurewa Town Centre Steering Group is looking at options to develop the site	· Capped allocation of $2m · Spend to date: $1,744,000 (vs April reported spend of $1,606,102, due to AT receiving late costs of $138,000)	· Manurewa Town Centre Steering Group representatives and AT staff continue to have ongoing discussions on the station’s current and future requirements · AC owns the land but it is managed by AT · A project for a billboard is being discussed to inform the public about future plans for the site. AT has provided a link to its online design manual to the Business Association. · AT suggests that a local agency be contracted for the work but should also submit their draft designs to AT to ensure they meet AT’s design standards · A possible next project is installing a bollard at the Gt South Rd entrance to the walkway as this is now wide enough for cars
611	Poppy Places of Remembrance project: · A project to identify street names in Manurewa related to NZ’s overseas military history. · At its business meeting in June 2018, the Board approved $8,041.93 for the purchase and installation of poppy road name blades.	· FEC = $8,042 · Final cost = $2,876 + Halsey Rd cost of $1,129. Total: $4,005: (Previous reported cost for Halsey Rd (of $2,200) was an estimated cost only)	· All but one of the signs were installed in September 2018. Installation was undertaken by Downer at no cost to the board · Halsey Rd was inadvertently left off the original list but was installed in April.
639	‘Wordsworth quadrant’ Package 1 · A project to reduce speed and improve pedestrian safety in the quadrant bounded by Browns, Roscommon, Weymouth and Russell Roads · At its business meeting in October 2018, the board approved construction for ‘Package 1’ comprising four solar-powered driver feedback signs on Wordsworth Road and a raised speed table at the zebra crossing on Rowandale Avenue outside Rowandale School.	ROC estimate of $219,328	· Project update presentation to the board on 7 March 2019 · Public consultation extended to 10 May 2019 · The project team will report to the board at the July transport workshop · Due to a fatality last year, AT proposes prioritising the raising of the pedestrian crossing outside Rowandale School, with work beginning in July 2019. · The school has indicated its support for this and the board has been sent information on the proposal, with feedback requested by 13 June 2019.
640	‘Wordsworth quadrant’ Package 2: · A project to reduce speed and improve pedestrian safety in the Wordsworth quadrant. · In October 2018, the board requested detailed design on ‘Package 2’ comprising five raised tables/pedestrian crossings at 157 Wordsworth Road and on all legs of the Wordsworth/Rowandale roundabout.	ROC estimate of $647,294	· A project update was presented to the board on 7 March 2019 · Public consultation was extended to 10 May 2019 · The project team will report to the board at the July transport workshop
641	‘Wordsworth quadrant’ Package 3: · A project to reduce speed and improve pedestrian safety in the Wordsworth quadrant. · In October 2018, the board requested detailed design on ‘Package 3’ being a residential speed management project for the Wordsworth quadrant.	ROC estimate of $500,000	· A project update was presented to the board on 7 March 2019 · Public consultation was extended to 10 May 2019 · The project team will report to the board at the July transport workshop
642	Exeloo photo film wrap · A project to enhance the appearance of two public facilities on AT-controlled land · In October 2018, the board authorised installation of two photo film wraps based on the estimate of each ($21,000 total). · GSR unit: board approved expenditure of up to $25,000 for removal of anti-graffiti coating before the film wrap can be applied.	· FEC = 2 x $10,500 = $21,000 (Actual cost of additional removal of anti-graffiti coating on GSR Exeloo = $23,213)	· The new film wraps have been installed on the two Exeloos.
643	Various bus shelters: · In October 2018, the board requested rough orders of costs for the installation of bus shelters at the following bus stops: 1. Stop 2125 – 123 Weymouth Road: $35,000 2. Stop 2276 – 2 Riverton Drive: $35,000 3. Stop 6796 – Wattle Farm Road (opp Ranger Place): $37,000 4. Stop 2314 – 4 Turnberry Drive: $35,000 5. Stop 2273 – 59 Browns Road: $37,000 6. Stop 2178 – 96 Browns Road: $51,000 7. Stop 2171 – opposite 98 Browns Road: $40,000 8. Stop 6383 – 41 Redoubt Road: $41,000 9. Stop 2457 – 99 Shifnal Drive: $44,000 Total: $355,000	· At its recent transport workshop, on 4 April 2019, the board priortised stops 9 and 3 (as left) and following the board resolution of April 2019, $81,000 has been allocated to erect the two shelters.	· All shelters have shelter pad, shelter and related minor improvements (from $35-41k). Shelters 6 and 9 have more work to remove the road indent, hence the additional costs. If an FEC is sought, this will update the cost. For these shelters, AT’s Assets department recommends installing new cantilever shelters, the design for which is currently going through AT’s approval processes.

ID#

Project name and description

Budget and spend to date

Current status

546

Te Mahia station upgrade:

· On 16 November 2017, the board considered and endorsed a package of works to be funded by the LBTCF, and approved a maximum allocation of $2 million

· On 19 April 2018, the board passed a resolution indicating its wish to include mana whenua signage at the station as part of its $2m package of works

· Settlement for the purchase of 286 Great South Road occurred on 29 June 2018. The Manurewa Town Centre Steering Group is looking at options to develop the site

· Capped allocation of $2m

· Spend to date:

$1,744,000 (vs April reported spend of

$1,606,102, due to AT receiving late costs of $138,000)

· Manurewa Town Centre Steering Group representatives and AT staff continue to have ongoing discussions on the station’s current and future requirements

· AC owns the land but it is managed by AT

· A project for a billboard is being discussed to inform the public about future plans for the site. AT has provided a link to its online design manual to the Business Association.

· AT suggests that a local agency be contracted for the work but should also submit their draft designs to AT to ensure they meet AT’s design standards

· A possible next project is installing a bollard at the Gt South Rd entrance to the walkway as this is now wide enough for cars

611

Poppy Places of Remembrance project:

· A project to identify street names in Manurewa related to NZ’s overseas military history.

· At its business meeting in June 2018, the Board approved $8,041.93 for the purchase and installation of poppy road name blades.

· FEC = $8,042

· Final cost = $2,876 + Halsey Rd cost of $1,129. Total: $4,005: (Previous reported cost for Halsey Rd (of $2,200) was an estimated cost only)

· All but one of the signs were installed in September 2018. Installation was undertaken by Downer at no cost to the board

· Halsey Rd was inadvertently left off the original list but was installed in April.

639

‘Wordsworth quadrant’ Package 1

· A project to reduce speed and improve pedestrian safety in the quadrant bounded by Browns, Roscommon, Weymouth and Russell Roads

· At its business meeting in October 2018, the board approved construction for ‘Package 1’ comprising four solar-powered driver feedback signs on Wordsworth Road and a raised speed table at the zebra crossing on Rowandale Avenue outside Rowandale School.

ROC estimate of $219,328

· Project update presentation to the board on 7 March 2019

· Public consultation extended to 10 May 2019

· The project team will report to the board at the July transport workshop

· Due to a fatality last year, AT proposes prioritising the raising of the pedestrian crossing outside Rowandale School, with work beginning in July 2019.

· The school has indicated its support for this and the board has been sent information on the proposal, with feedback requested by 13 June 2019.

640

‘Wordsworth quadrant’ Package 2:

· A project to reduce speed and improve pedestrian safety in the Wordsworth quadrant.

· In October 2018, the board requested detailed design on ‘Package 2’ comprising five raised tables/pedestrian crossings at 157 Wordsworth Road and on all legs of the Wordsworth/Rowandale roundabout.

ROC estimate of $647,294

· A project update was presented to the board on 7 March 2019

· Public consultation was extended to 10 May 2019

· The project team will report to the board at the July transport workshop

641

‘Wordsworth quadrant’ Package 3:

· A project to reduce speed and improve pedestrian safety in the Wordsworth quadrant.

· In October 2018, the board requested detailed design on ‘Package 3’ being a residential speed management project for the Wordsworth quadrant.

ROC estimate of $500,000

· A project update was presented to the board on 7 March 2019

· Public consultation was extended to 10 May 2019

· The project team will report to the board at the July transport workshop

642

Exeloo photo film wrap

· A project to enhance the appearance of two public facilities on AT-controlled land

· In October 2018, the board authorised installation of two photo film wraps based on the estimate of each ($21,000 total).

· GSR unit: board approved expenditure of up to $25,000 for removal of anti-graffiti coating before the film wrap can be applied.

· FEC = 2 x $10,500 = $21,000

(Actual cost of additional removal of anti-graffiti coating on GSR Exeloo = $23,213)

· The new film wraps have been installed on the two Exeloos.

643

Various bus shelters:

· In October 2018, the board requested rough orders of costs for the installation of bus shelters at the following bus stops:

1. Stop 2125 – 123 Weymouth Road: $35,000

2. Stop 2276 – 2 Riverton Drive: $35,000

3. Stop 6796 – Wattle Farm Road (opp Ranger Place): $37,000

4. Stop 2314 – 4 Turnberry Drive: $35,000

5. Stop 2273 – 59 Browns Road: $37,000

6. Stop 2178 – 96 Browns Road: $51,000

7. Stop 2171 – opposite 98 Browns Road: $40,000

8. Stop 6383 – 41 Redoubt Road: $41,000

9. Stop 2457 – 99 Shifnal Drive: $44,000

Total: $355,000

· At its recent transport workshop, on 4 April 2019, the board priortised stops 9 and 3 (as left) and following the board resolution of April 2019, $81,000 has been allocated to erect the two shelters.

· All shelters have shelter pad, shelter and related minor improvements (from $35-41k). Shelters 6 and 9 have more work to remove the road indent, hence the additional costs. If an FEC is sought, this will update the cost. For these shelters, AT’s Assets department recommends installing new cantilever shelters, the design for which is currently going through AT’s approval processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport Consultations

32. Auckland Transport provides the Manurewa Local Board with the opportunity to comment on transport projects being delivered in the local board area.

33. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

34. Consultation documents for the following proposals have been provided to the Manurewa Local Board for its feedback:

194 Mahia Rd subdivision

o Auckland Transport is proposing broken yellow lines along Give Way signs at the exits from this new subdivision, with a consultation period from 29 May to 11 June 2019.

Alcove Place, Totara Heights

o Auckland Transport consulted on broken yellow lines in this small close but, based on feedback, decided not to implement this project.

Rowandale School pedestrian crossing

o Although the raising of the pedestrian crossing outside Rowandale School has only just been consulted on, AT proposes prioritising this project, with work beginning in July 2019.

o The school has indicated its support for this and the board has been sent information on the proposal, with feedback requested by 13 June 2019

Traffic Control Committee (TCC) report

35. The following resolution was passed by the TCC during the months of April and May 2019, affecting the Manurewa Local Board area:

Street name	Type of Report	Nature of Restriction	Committee Decision
Station Rd, Manurewa	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Loading Zone, P60 Parking, P30 Parking, Bus Stop, Mobility Parking	Carried

Tauākī whakaaweawe Māori

Māori impact statement

36. The proposed decision of receiving the report has no impacts or opportunities for Māori.

Ngā ritenga ā-pūtea

Financial implications

37. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. No significant risks have been identified.

Ngā koringa ā-muri

Next steps

39. Auckland Transport provides the Manurewa Local Board with the opportunity to comment on transport projects being delivered in the local board area. Auckland Transport will provide another update report to the board next month.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Peter Wilson – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 June 2019

Indicative business case: Redevelopment of War Memorial Park, Manurewa

File No.: CP2019/10330

Te take mō te pūrongo

Purpose of the report

1. To endorse the indicative business case for the redevelopment of War Memorial Park, Manurewa.

Whakarāpopototanga matua

Executive summary

2. Sports field upgrades and the construction of a multi-purpose community facility at War Memorial Park ware selected by the Manurewa Local Board as its One Local Initiative for funding as part of the Long-term Plan 2018-2028. Funding of $17 million was earmarked for the project, following indicative and detailed business case processes.

3. Staff have developed an indicative business case to inform decision-making. Preparation of the business case entailed an investigation of community need, an assessment of strategic alignment and an economic analysis.

4. The needs assessment demonstrates a current and future need for additional sports field capacity, but not a new local community centre.

5. Three options were assessed:

· Option one: Service improvements to two existing quarter-size sports fields (status quo)

· Option two: A small local community centre, a new quarter-size floodlit artificial practice turf and service improvements to all other sports fields (4.5 full-size equivalent sports fields) (One Local Initiative)

· Option three: Reduced scope with service improvements to four full-size equivalent sports fields (preferred option).

6. The economic case identified that option three delivers community benefits above the capital and operational costs. A cost benefit analysis indicates the benefits are at least 1.73 times the costs. Option two performed poorly against criteria and economic analysis.

7. Options one and option three performed best against assessment criteria, including strategic fit, alignment to community need, alignment to future growth and value for money.

8. The key trade-offs between option one (status quo) and option three (reduced scope) are:

· option one may not fully address local demand at War Memorial Park or Manurewa but avoids the risk of overprovision. It may require Manurewa AFC to expand to a third site to access sufficient training capacity.

· option three risks some over provision of winter field capacity within Manurewa but will fully address local demand at War Memorial Park. This will eliminate current risks associated with field overuse while also avoiding the need for Manurewa AFC to expand to a third site.

9. Staff recommend option three. This option demonstrates a strong case for change, provides greater future certainty, and is based on a sound economic case.

10. Staff note that the Manurewa AFC clubrooms have been deemed as unsafe and may require demolition as a matter of public safety.

11. The next steps are for staff to seek feedback from the local board, and to report to the Environment and Community Committee in July 2019.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) endorse the findings of an indicative business case for the redevelopment of War Memorial Park, Manurewa which found that:

i) there is limited growth projected in the Manurewa Local Board area, which will constrain demand for new community, sport and recreation facilities

ii) there are currently 12 community centres and community halls within the study area

iii) there is no current gap for a new community facility in the Manurewa Local Board area

iv) current population projections do not indicate a need for additional community facilities before 2046

v) over the long-term, the strongest case for additional community facility capacity is likely to be in Wiri - this is due to the growth associated with Transform Manukau

vi) there is a current gap of 120 hours of lit winter sport field capacity in the Manurewa Local Board area, of which 49 hours relates to football capacity

vii) the provision of sand-carpeting and lighting of fields at War Memorial Park would address the projected demand for additional sports field capacity

viii) the provision of additional sports field capacity aligns with Auckland Plan outcomes

ix) the quantifiable benefits of providing additional sports field capacity exceed the capital and operational costs required to develop the additional capacity.

b) endorse that the development of a new local community centre has a weak case for change, strategic alignment with council objectives and would not deliver community benefits above the capital and operational costs.

EITHER

c) endorse the development of a design case commencing in 2019/2020 based on option three comprising sand-carpeting and lighting improvements of four full-size equivalent sports fields based on the allocation of $2.9 million of $17 million earmarked as part of the Long-term Plan 2018-2028. (Recommended)

endorse option two selected by the Manurewa Local Board as its One Local Initiative and develop a detailed business case commencing in 2019/20 for a small local community centre, a new quarter-size floodlit artificial practice turf and service improvements to all other sports fields (4.5 full-size equivalent sports fields) located on War Memorial Park, Manurewa, based on :

ii) indicative funding of $17 million earmarked as part of the Long-term Plan 2018-2028

Horopaki

Context

12. The redevelopment of War Memorial Park, Manurewa was selected by the Manurewa Local Board as its One Local Initiative for funding as part of the Long-term Plan 2018-2028.

13. The local board proposed:

· construction of a new multi-purpose community facility, capable of hosting small meetings, events and social gatherings for community groups and sports clubs

· service improvements to the park’s existing sports fields, including conversion of one quarter-size field into a floodlit artificial practice turf, as well as sand-carpeting and lighting all other fields.

14. The park currently features eight sports fields (4.75 full-size equivalent sports fields), four cricket wickets and a children’s play space. It is currently home to a football club (Manurewa AFC), a cricket club and a bowls club.

15. The proposed multi-purpose community facility most closely aligns with the council definition of a small local community centre under the Community Facilities Network Plan.^{^[1]} Such centres usually offer bookable meeting spaces, coordinated programming and are often staffed by an on-site manager.

16. The Finance and Performance Committee then approved provisional funding for these local board projects [resolution FIN/2018/85].

17. A total of $0.10 million was allocated to the Manurewa Local Board to develop an indicative business case. The business case is developed in two parts – indicative and detailed business cases.

18. Funding of $17 million was earmarked for delivery of the Manurewa One Local Initiative, following indicative and detailed business case processes.

Indicative business cases are a tool to support decision-making

19. Auckland Council uses a three-stage process to investigate large-scale capital projects and new investment in community services or facilities. This approach is based on the Better Business Case model developed by the Treasury.

20. The first phase begins with a strategic needs assessment. This entails:

· research into the profile of the community, including projected growth data

· a summary of recent social research and any relevant community engagement surveys

· a community facility stock-take (both council and non-council facilities)

· a gap analysis which assesses current provision against council policy.

21. An indictive business case considers the merits of a proposed investment. It considers strategic alignment with council objectives, including the Auckland Plan. It also includes an economic case which considers the costs and benefits of various options that may achieve council’s investment goals.

22. A detailed business case can be built upon:

· a needs assessment which demonstrates a case for change

· a strategic assessment which shows alignment with council objectives

· an economic case which identifies a preferred option or options that deliver community benefits.

Tātaritanga me ngā tohutohu

Analysis and advice

23. Staff have prepared an indicative business case for a local community centre and sports field capacity upgrades at War Memorial Park that follows council’s three stage process. The key findings are outlined below (Attachment A provides a more detailed overview).

24. War Memorial Park is well-used and well-loved by its surrounding community.

· Council research in 2016 found 100 per cent satisfaction amongst existing users of War Memorial Park.

· 44 per cent of users live within 10-minutes’ walk of the park, with 88 per cent of these living within five-minutes’ walk.

· 56 per cent of users visit the park at least once a week.

25. There is limited growth projected in the study area which will constrain demand for new community, sport and recreation facilities.

· The population living within five kilometres of War Memorial Park is projected to grow by 19 percent from 83,344 to 99,290 people between 2016 and 2046.

· Future growth within the Manurewa Local Board area is expected to be concentrated within the Transform Manukau development area, to the north of War Memorial Park. This area includes the Manurewa suburb of Wiri.

26. There is no service gap in the provision of relevant community facilities.

· There are currently 12 community centres and community halls within the study area.

· These facilities provide good coverage across Manurewa and neighbouring areas, with minimal service gaps.

27. Provision of an additional local community facility is not required.

· Existing facilities have latent capacity to serve future growth, indicating there is no need for additional capacity at present. This finding confirms the results of an earlier council study.^{^[2]}

· The best utilised of these facilities in Manurewa is Wiri Community Hall. This is used 60 per cent of the time. Most other facilities are used less than 40 per cent of the time.

· Current population projections do not indicate a need for additional capacity before 2046. Over the long-term, the strongest case for additional community facility capacity is likely to be in Wiri. This is due to the growth associated with Transform Manukau.

28. There is a current gap for lit winter sports field capacity in the Manurewa Local Board area.

· There is a current gap of 120 hours of lit winter sport field capacity of which 49 hours relates to football.

· Use of existing football fields varies across Manurewa. Some are over used, while others have spare capacity.

· Manurewa AFC, which operates from War Memorial Park and neighbouring Jellicoe Park, is currently utilising 157 per cent of those parks existing capacity. Overuse risks damage to playing fields and acts as a constraint on the operation of the club.

29. Provision of additional sports field capacity would respond to current demand.

· Sand-carpeting and lighting can improve the capacity of the average playing field by around 10 hours per week

· As part of the council’s Winter Sport Field Capacity Programme:

o Funding has been allocated for the upgrade two fields at Mountfort Park, Manurewa.

o The upgrade of a further two fields at War Memorial Park is being investigated.

30. The provision of additional sports field capacity aligns with Auckland Plan outcomes.

Table 1: Alignment with Auckland Plan 2050

Outcome	Direction/focus Area	Alignment
Outcome 1 Belonging and Participation	Direction 1: Foster an inclusive Auckland where everyone belongs	Aligned. Provides facilities for residents to engage in sport and recreation.
	Direction 2: Improve health and wellbeing for all Aucklanders by reducing disparities in opportunities	Aligned. Ensures equitable access to sport and recreation facilities for parts of Manurewa and neighbouring local boards that are already facing capacity constraints.
	Focus Area 1: Create safe opportunities for people to meet, connect, participate in and enjoy community and civic life	Aligned. Provides enough safe, shared spaces and places that are flexible in how individuals, whānau and communities can use them and that are easily accessible.
	Focus Area 2: Provide accessible services and social and cultural infrastructure that are responsive in meeting people’s evolving needs	Aligned. Responds to immediate need around lit winter sports field capacity.
	Focus Area 6: Focus investment to address disparities and serve communities of greatest need.	Aligned. Manurewa has some of the highest levels of absolute deprivation in the Auckland region.
	Focus Area 7: Recognise the value of arts, culture, sports and recreation to quality of life	Aligned. Responds to immediate need around football training fields.
Outcome 2 Māori identity and wellbeing	Direction 1: Advance Māori wellbeing	Aligned. The area has a high proportion of Māori, and football is the second most popular sport amongst local Māori.
Outcome 3 Home and places	Direction 4: Provide sufficient public spaces that are inclusive, accessible and contribute to urban living.	Aligned. Improves the amenity of an existing park.

31. The Manurewa AFC clubrooms pose a public safety risk to current park users.

· The existing Manurewa AFC clubrooms have fallen into disrepair and pose a risk to public safety. The clubrooms are owned by the Manurewa AFC and are situated on upper level of the park’s grandstand, a council building.

· The club pays a ground rent to council. The lease is being rolled over on a month to month basis. On the expiry of the lease, the clubrooms will revert to council ownership.

· The clubrooms are likely to require demolition in the interest of public safety.

There is a strategic case for sports field capacity improvements at War Memorial Park, but not a community facility

32. The needs assessment demonstrates a current need for additional sports field capacity, but not a community facility.

33. The strategic assessment shows moderate alignment with council plans and strategies.

34. The economic case identified two options that delivery community benefits above the capital and operational costs. Both options align with council’s investment objectives and critical success factors.

There are three options for decision-makers to consider

35. Staff assessed three options as part of the investigation:

· Option one: Service improvements to two existing quarter-size sports fields (status quo)

· Option three: Reduced scope with service improvements to four full-size equivalent sports fields (preferred option)

36. Note that the demolition of the Manurewa AFC clubrooms is considered likely under all future scenarios.

Option one: Service improvements to two existing sports fields (status quo)

37. Under this option, the council would progress with sand-carpeting and lighting improvements to two existing quarter-size fields including the main training area.

38. This would deliver service level improvements to approximately 10 per cent of the park’s playing surfaces and would deliver a 20 per cent increase in playing hour capacity.

39. This option represents the level of likely investment in War Memorial Park under the council’s Winter Sports Field Capacity Programme.

40. It is unclear whether this option will fully meet current needs:

· Manurewa AFC is currently operating across two sites (War Memorial Park and Jellicoe Park) and is using 157 per cent of its allocated field capacity. Upgrading only two fields at War Memorial Park will not deliver enough local capacity to address overuse. This means that Manurewa AFC will need to be allocated additional field capacity at a third site within Manurewa.

· upgrading four fields (two at War Memorial Park and two at Mountfort Park) would normally yield 40 hours additional playing capacity, nine hours short of current demand.

41. Some cricket capacity at War Memorial Park may be compromised by this option. Sand-carpeting only some winter sports fields at War Memorial Park could result in different playing surfaces within the park. This may compromise the performance of one cricket wicket, or 25 percent of the park’s existing cricket capacity.

Option two: New facility and service improvements to all existing sports fields (One Local Initiative)

42. Under this option, the council would construct a small local community centre, convert one existing quarter-size playing field into a lit artificial practice turf and provide sand-carpeting and lighting upgrades of all other sports fields (4.5 full-size equivalent fields). This reflects the outcome sought by the local board in its One Local Initiative.

43. The benefits of this option are that:

· it would fully address local field capacity constraints faced by Manurewa AFC at the War Memorial Park.

· the community centre would take immediate pressure off adjacent Wiri Community Hall, a highly utilised venue-for-hire. It would also help meet future population growth in Wiri over the next 30 years.

· consistent treatment of all sports fields under this option would support retention of 100 per cent of the park’s existing cricket capacity.

44. However, this option would result in an over-provision of both community space and sports field capacity. It would also be the costliest.

Option three: Service improvements to four existing sports fields (reduced scope option)

45. Under this option, council would invest in sand-carpeting and field lighting upgrades for four full-size equivalent sports fields. This would result in service level improvements to approximately 80 per cent of the park’s playing surfaces and an up 90 per cent increase in playing hour capacity.

46. This option risks nominal over provision of sports field capacity within the Manurewa Local Board area. However, it would resolve current issues of sports field overuse at War Memorial Park and remove the need for Manurewa AFC to expand to a third site.

47. The lack of a new community facility under this option means it is unlikely to satisfy public expectations for the development of the park. This presents a reputational risk to council.

Staff have developed criteria to assess the three options

48. Staff developed the following assessment criteria to enable the comparison of the options:

· Current need: Does a demonstrable community currently exist?

· Future growth: Is the scale of the option proportionate to future population growth?

· Strategic alignment: Is this something we should be doing?

· Value for money: Do the benefits associated with an option exceed its costs?

49. These criteria are unweighted and allow for objective assessment.

Options one and three are best aligned with the assessment criteria

50. A summary of the options against the assessment criteria is provided in Table 2 below.

Table 2: Assessment of options against criteria

	Current needs	Future growth	Strategic alignment	Value for money
Option one (status quo) Service improvements to two quarter-size sports fields	✓✓	✓✓	✓✓✓	✓✓✓
Option two (One Local Initiative) New facility and service improvements to all sports fields	✓	✓✓	✓	✓
Option three (reduced scope option) Service improvements to four full-size equivalent sports fields	✓✓✓	✓✓✓	✓✓	✓✓✓

Rating scale key

Ticks	Level to which option meets criteria
No tick	Does not meet
✓	Low
✓✓	Fair
✓✓✓	High

51. When the criteria are applied, option three (upgrade four full-size fields) scores the highest. While it could result in some overprovision of football field capacity, it is well aligned to relevant council strategies for sports field provision. It is a proportionate response to address issues of overuse at War Memorial Park. Economic analysis suggests that it would deliver sufficient additional benefit to justify these costs.

52. Option one (upgrade two quarter-size fields) is next best option. This option is well aligned with relevant council policies and is low cost to implement. While it avoids the risk of overprovision, it is unclear whether it would fully satisfy current and future need within Manurewa. It would not directly address current capacity constraints at War Memorial Park.

53. Option two (new facility and upgrade all fields) is best aligned with local community expectations. However, it is the least aligned to local need or the council’s strategies and practices. It is the costliest option and is not expected to generate sufficient social or economic benefits to justify investment.

Option three, which delivers positive economic returns to the community is recommended

54. Options two (new facility and upgrade all fields) and option three (upgrade four full-size fields) were subject to economic analysis to identify benefits above the status quo.

55. The primary benefits are improved physical and mental health outcomes to users. These are $7.5 million for option two, and $4.5 million for option three. Other benefits include improved productivity, reduced unemployment and decreased crime.

56. The net benefits of option three is over $2.1 million in present day terms. The ratio of benefits to costs are at least 1.73.

57. The high capital cost of delivering a new community facility hampers the performance of option two. It would deliver net benefits of negative $3.5 million in present day terms. This option has a benefit-to-cost ratio of 0.73.

58. Staff recommend the development of a design case based on option three. There is a robust strategic case for change and a sound economic case.

There are some limitations with the data, but these are not material

59. Some research and survey data lacked enough detail to aggregate at the level of the study area. Where data could not be separated, it is presented at local board level or at Auckland level.

60. Population growth is based on projections. There is a risk of growth being higher than forecast. That would result in additional pressure on existing facilities. The final timing and scale of growth in Wiri is uncertain, as it depends on future decisions by Panuku Development and the Crown for the joint development of the Transform Manukau area.

61. The cost-benefit analysis required the use of some assumptions. A key assumption was that demand was a mixture of new demand, current demand increased through closer service provision and current demand switching from other facilities. Only the first two provide quantifiable benefits to council.

62. Other assumptions were made on inflation, the deadweight loss of council investment and consumer surplus.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

63. Council staff will take actions based on the decision of the Environment and Community Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64. Redevelopment of War Memorial Park will enhance sport and recreational opportunities in northern Manurewa and neighbouring areas.

65. Residents of Manurewa and neighbouring areas are less active when compared to all Aucklanders. Sports field capacity constraints may be contributing factor to this.

66. Football is the single most popular sport within the study area, and War Memorial Park has the best utilised sports fields.

67. Feedback from Manurewa residents shows a willingness to spend more time in parks if more facilities, events and programmes were provided, and if the safety of parks were improved.

68. The Manurewa Local Board selected the redevelopment of War Memorial Park as their One Local Initiative for funding as part of the Long-term Plan 2018-2028.

69. The views of the local board on the findings of the indicative business case are sought through this report.

Tauākī whakaaweawe Māori

Māori impact statement

70. 21 per cent of the population of the study area identify as Māori. This is significantly higher than the 10.7 per cent of the population who identify as Māori across the Auckland region.

71. Manurewa’s Māori population are slightly more active than then the wider local board population (25.7 per cent inactive), and near the average for the wider Auckland region (24.7 per cent).

72. Football is the second most popular sporting activity amongst Manurewa’s Māori communities, with 6.8 per cent participation.

Ngā ritenga ā-pūtea

Financial implications

73. Each local board identified one priority project through the Long-term Plan 2018-2028 process. The Finance and Performance Committee then approved provisional funding for these local board projects [resolution FIN/2018/85].

74. The Manurewa Local Board proposed a redevelopment of War Memorial Park, including a new community facility. A total of $0.100 million was allocated to develop an indicative business case. Only $0.025 million has been spent to-date.

75. Funding of $17 million was earmarked for the redevelopment of War Memorial Park, subject to approval of the indicative and detailed business cases.

76. There is enough One Local Initiative funding available to deliver the redevelopment.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

77. There are three main risks associated with the preferred option three (upgrade four fields). These are outlined in Table 3.

Table 3: Risk identification and mitigation

Type of risk

Risk Level

Mitigation

Reputational risk

IF the council chooses not to invest in the proposed community facility

THEN council’s reputation could be impacted in the community.

Low

This risk can be mitigated through communication of the findings of the indicative business case and highlighting the playing field service improvements under the preferred option.

Financial risk

IF costs of the project exceed initial estimates

THEN the costs could exceed the benefits

Low

This risk can be mitigated by obtaining detailed costing from a quantity surveyor and are assessed through sensitivity analysis

All council projects are subject to financial policy decisions on cost escalation and treatment of inflation

Delivery risk

IF population growth rates exceed projections

THEN demand for additional facilities may come sooner than expected

Low

This risk is mitigated by nominal overprovision under the preferred option

Early demand for additional community facility capacity in Wiri can be addressed as part of planning for the Transform Manukau area

Ngā koringa ā-muri

Next steps

78. The next steps are outlined in Figure 1 below, subject to the decisions of the Environment and Community Committee.

79. If option three (service improvements to four existing sports fields) is approved, work will commence on the development of a design case in 2019/20.

80. If option two (One Local Initiative) is approved, development of a detailed business case will commence in 2019/20.

81. Operational funding may need to be allocated for the development of the detailed design or business cases.

82. The timeframe for delivery will depend on how long it takes to develop and obtain approval for the design or business cases.

Figure 1: Project timing for preferred option

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Indicative Business Case Summary	3

Ngā kaihaina

Signatories

Author

William Brydon - Principal Policy Analyst

Authorisers

Paul Marriott-Lloyd - Senior Policy Manager

Kataraina Maki - GM - Community & Social Policy

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 June 2019

Manurewa Local Board Quick Response Grant, Round Three 2018/2019, grant allocations

File No.: CP2019/09726

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications for the Manurewa Local Board Quick Response Grant Round Three 2018/2019.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Manurewa Local Board Quick Response Grant Round Three 2018/2019 as provided in Attachment A.

3. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2018/2019 on 19 April 2018, which is provided as Attachment B of this report. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Manurewa Local Board set a total community grants budget of $141,000 at the beginning of the 2018/2019 financial year.

5. The local board has already allocated $47,939 in the Local Board Grant Round One and Multi-Board Grant Round One, $15,152 in the Quick Response Grants Round One, and $23,114 towards the Quick Response Grants Round Two.

6. In addition, an amount of $78,527 was reallocated to the grants budget (resolution MR/2019/58), and a further $15,000 was internally transferred as a refund from the Community Empowerment budget to the grants budget. This provided a total budget of $148,322 to be allocated to local grants round two and quick response round three.

7. In Manurewa Local Board Round Two and Multi-Board Grant Round Two 2018/2019, a total of $125,602 was allocated. This leaves a balance of $22,720.

8. Community Empowerment Unit staff have identified a $4,500 underspend in the CCTV budget (line item 1043). This report recommends the $4,500 CCTV budget be reallocated to the grants budget.

9. If approved, this will leave a balance of $27,220 to be allocated to the remaining quick response round three 2018/2019.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) reallocate as follows from the Locally Driven Initiatives (LDI) operational budget:

i) $4,500 from the CCTV maintenance budget line item 1043 to Community Grants (MR) line item 331 as a top up to the existing allocation

b) agree to fund, part-fund or decline each application in Manurewa Local Board Quick Response Grant Round Three 2018/2019.

Table One: Applications for the Manurewa Local Board Quick Response Grant Round Three 2018/2019

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR1910-301	Connect Baptist Church	Community	Towards light party cost, bouncy castle hire, prizes, printed flyers, equipment hire, food, prizes.	$1,616.00	Eligible
QR1910-303	New Foundations Trust	Community	Towards BRIDGE mentoring programme cost, mentoring cost and admin cost.	$1,955.00	Eligible
QR1910-306	Camille Walker	Sport and recreation	Towards uniform cost for the U13 Manurewa Rabbits team, team jackets.	$1,980.00	Eligible
QR1910-307	The Render Gathering	Community	Towards 3 on 3 Youth Basketball Tournament cost, first aid kit, sausages and trophy.	$1,415.00	Eligible
QR1910-308	Auckland Seniors Support And Caring Group Incorporated	Arts and culture	Towards the Chinese Moon Festival cost, food, drink, hall hire and cleaning, speakers and performance fees.	$2,000.00	Eligible
QR1910-309	Auckland Kids Achievement Trust	Community	Towards venue hire cost for the Kiwi Can Jam provided by Auckland Kids Achievement Trust.	$2,000.00	Eligible
QR1910-311	Hillpark School	Arts and culture	Towards costume cost of the Kapa Haka group at Hillpark school.	$2,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR1910-316	Life Education Trust Counties Manukau	Community	Towards cost of children’s work books for the Life Education Trust Counties Manukau programmes in schools.	$2,000.00	Eligible
QR1910-317	UpsideDowns Education Trust	Community	Towards costs of voice coaching and speaking for two young people with down syndrome from the local board area.	$2,000.00	Eligible
QR1910-318	Kāhui Tū Kaha	Community	Towards cost of whanau support groups, venue hire, refreshments, facilitators.	$2,000.00	Eligible
QR1910-319	Te Tumu	Sport and recreation	Towards Waka Ama NZ Nationals cost, waka blades and paddles.	$1,000.00	Eligible
QR1910-320	North Rodney Blue Light Ventures Incorporated	Community	Towards Rainbows End 100 youth entry cost of the Blue Light Rainbows End Funday.	$2,521.00	Eligible
QR1910-322	Manurewa Croquet Club Inc.	Sport and recreation	Towards cost for lawn mowing service for the Croquet Club lawns management.	$2,000.00	Eligible
QR1910-323	Parenting Place Charitable Trust	Community	Towards a contribution to presenters’ salaries, of the Toolbox Parenting Programmes in Manurewa.	$2,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR1910-326	Parenting Place Charitable Trust	Community	Towards subsidies for low-income participants and volunteer expenses for the Toolbox Parenting Programmes in Manurewa.	$2,000.00	Eligible
QR1910-327	Salvation Army	Community	Towards cost of the annual Annual White Ribbon High School spoken word competition, prizes, trophies and screen printing for t shirts.	$1,500.00	Eligible
QR1910-328	Karine Moka	Arts and culture	Towards venue hire cost for Siva Samoa (dance) Classes.	$910.00	Eligible
QR1910-331	Youthline Auckland Charitable Trust	Community	Towards cost for replacement of chairs for Youthline Auckland Charitable Trust.	$1,110.00	Eligible
QR1910-332	Action Education Incorporated	Arts and culture	Towards cost of pull-up banners for the action education poetry sessions at the Manurewa Library.	$1,485.00	Eligible
QR1910-333	Counties-Manukau Touch Association Incorporated	Sport and recreation	Requesting office venue hire cost for the Counties-Manukau Touch Association Incorporated.	$2,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR1910-334	Totara Hospice South Auckland	Community	Towards cost of a nebulisers for aerosal medication delivery at the Totara Hospice South Auckland.	$1,880.00	Eligible
QR1910-335	Independent Living Service Trust	Arts and culture	Towards the Midautumn Festival cost, food, utensils, petrol vouchers, printing, phone calls and venue hire.	$1,480.00	Eligible
QR1910-336	Independent Living Service Trust	Community	Towards venue hire cost for the Inverell court residents Tai Chi programme	$814.00	Eligible
Total				$39,666.00

Horopaki

Context

10. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

11. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

12. The Manurewa Local Board adopted its grants programme for 2018/2019 on 19 April 2018 (resolution MR/2018/46) and will operate three quick response and two local grants rounds this financial year.

13. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, to increase their chances of success in the future.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

20. Six applicants applying to Manurewa Local Board Quick Response Grants Round Three 2018/2019, indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21. The Manurewa Local Board set a total community grants budget of $141,000.00 at the start of the financial year. The local board has allocated $47,939 for Local Grants and Multi-Board Round One 2018/2019 and $15,152 towards the Quick Response Grants Round One 2018/2019 and $23,114 towards the Quick Response Grants Round Two 2018/2019. This left a balance of $54,795 to be allocated to one local grant round and one quick response grant round.

22. In addition, an amount of $78,527 was reallocated at the April 2019 Manurewa Local Board business meeting (resolution MR/2019/58), to the grants budget. A further $15,000 was internally transferred as a refund from the community empowerment budget to the grants budget. This provided a total budget of $148,322 to be allocated to local grants round two and quick response round three.

23. In Manurewa Local Board Round Two and Multi-Board Grant Round Two 2018/2019 a total of $125,602 was allocated. This leaves a balance of $22,720.

24. Community Empowerment Unit staff have identified a $4,500 underspend in the CCTV budget (line item 1043). This report recommends the $4,500 CCTV budget be reallocated to the grants budget.

25. If approved, this will leave a balance of $27,220 to be allocated to the remaining quick response round three 2018/2019.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme.

Ngā koringa ā-muri

Next steps

26. Following the Manurewa Local Board allocating funding, staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Manurewa Local Board Quick Response Grant Round Three (Under Separate Cover)
b ⇩	Manurewa Local Board Grant Programme 2018/2019.	3

Ngā kaihaina

Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Fran Hayton - Principal Grants Advsr & Incentives TL

Shane King - Head of Service Support

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 June 2019

Approval for a new road name at 20-725 Barrowcliffe Place Manukau Central

File No.: CP2019/07915

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Manurewa Local Board to name a new private road (COAL D), being a commonly owned access lot, created by way of a subdivision development at 20-725 Barrowcliffe Place, Manukau Central.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland.

3. The applicant, Housing Foundation, has proposed the following names for consideration by the local board:

· Tangai Lane (applicant Preferred)

· Kaupeka Lane (alternative 1)

· Pekanga Lane (alternative 2).

4. Following consultation with mana whenua, Te Akitai suggested the following additional options:

Table 1: Te Akitai Suggested Road Names

· Herenga

· Whawhau

· Panga

· Hou

· Hononga

· Uri

· Tauhere

· Whaitake

· Purua

· Whakapiri

· Pirihongi

· Pikorua

· Ruruku

· Pekapeka

5. Any of the proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for Road Naming. Mana whenua were also consulted.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the name (local board to insert chosen name) for the new private road created by way of subdivision at 20-725 Barrowcliffe Place Manukau Central in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60326246, SUB60326270, and LUC60326249).

Horopaki

Context

6. The subject subdivision is part of a large-scale affordable housing development being undertaken by the Housing Foundation operating in partnership with Te Akitai Waiohua and Panuku Development Auckland that will generate a total of 300 new homes across the Manukau area.

7. The road to be named as part of this application was approved by resource consent reference BUN60326246 (including subdivision SUB60326270) issued in March 2019 for the construction of 134 residential dwellings across 93 lots, as well as five public roads and eleven commonly owned access lots (COAL).

8. 8 of the 11 COALs do not require a road name as they serve less than 5 lots each.

9. Road names have already been approved by the Manurewa Local Board for the five public roads and two COALs (COAL G and COAL T) on this site at the 18 April 2019 local board meeting.

10. The applicant has confirmed that COAL D will service 7 lots. So three road names have therefore been proposed for the local board’s consideration.

11. Site and location plans of the development can be found in Attachments A and B respectively.

12. Local iwi have also provided Te Reo road name options, detailed below.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

14. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

15. All names were suggested by Te Akitai, who is in partnership with the applicant on the development of this site. The names reference the local stream and ponds, and the layout of the connecting/interlinking roads, in which with words are associated with the tuaiwi (spine). The same theme is reflected in the road names that were approved by the Manurewa local board for the 5 public roads and 2 COALs in April 2019.

16. The applicant’s proposed names and meanings are set out in the table below:

Proposed Names and Preferences	Meaning (as described by applicant)
Tangai Lane (Applicant preferred)	Maori word meaning: (noun) vertebrae. Suggested by Te Akitai as an extension of the ‘tuaiwi’ spine (Road 1).
Kaupeka Lane (alternative 1)	Maori word meaning: (verb) to spread open, spread out, branch off. Suggested by Te Akitai as an extension of the ‘tuaiwi’ spine (Road 1).
Pekanga Lane (alternative 2)	Maori word meaning: (noun) side road, branch off, branch road, extension (telephone), branch, branch path. Suggested by Te Akitai to reference to the Puhinui and as a ‘branch’ of Haroto (Pond).

Table 4: Te Akitai Additional Road Names & Meanings
Proposed Names	Meaning (as described by Te Akitai)
Herenga	Maori word meaning: Connection, tie. Suggested by Te Akitai to reference the kotuitui (interlinking and connecting) roads.
Whawhau	Maori word meaning: to bind together, lash together, tie, make peace. Same theme as above.
Panga	Maori word meaning: connections with, related to, association with. Same theme as above.
Hou	Maori word meaning: to bind, lash together Same theme as above.
Hononga	Maori word meaning: joint, link, connection Same theme as above.
Uri	Maori word meaning: Connection, link Same theme as above.
Tauhere	Maori word meaning: (verb) to tie, bind, and lash. Same theme as above.
Whaitake	Maori word meaning: (noun) connection, association, link, relationship, relevance. Same theme as above.
Purua	Maori word meaning: (noun) junction (of streams and rivers), confluence. Suggested by Te Akitai to reference to the stormwater pond to the north of the site.
Whakapiri	Maori word meaning: connection, interlink. Same theme as above.
Pirihongi	Maori word meaning: connection, interlink. Same theme as above.
Pikorua	Maori word meaning: connect, bond, interlink. Same theme as above.
Ruruku	Maori word meaning: (verb) to draw together with a cord, bind together, lash, coordinate. Same theme as above.
Pekapeka	Maori word meaning: (noun) branch. Suggested by Te Akitai to reference to the Puhinui and as a ‘branch’ of Haroto (Pond).

17. Iwi have also proposed alternative road names in the table below:

18. The names proposed by the applicant and Te Akitai have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for Road Naming.

19. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

20. ‘Lane’ is an acceptable road type for the new private road respectively, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

21. The applicant has advised that this site was sold to the Housing Foundation, by Panuku Development Auckland on the provision that Te Akitai would be in a partnership and have jurisdiction as mana whenua over this particular site. Ngati Tamahoho and Ngati Te Ata were involved in early discussions of this development but have decided to no longer be involved.

22. Te Akitai provided a list of 34 names:

· 3 have been proposed by the applicant as part of this application

· 7 have already been approved for the other five public roads and 2 COALs within this site

· 8 were not acceptable for use as they are duplicates or too similar to names already used in the Auckland region

· 2 were place-based names and could only be used for Road 1 (which is not part of this road naming application)

· the remaining 14 have been included in the Te Akitai alternative names table above for consideration by the local board.

23. No objections or additional comments were raised by mana whenua for any of the other proposed names.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The decision sought for this report seeks the local board’s decision and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

26. The decision sought from the Manurewa Local Board on this report is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to support Auckland’s Māori identity.

Ngā ritenga ā-pūtea

Financial implications

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to Land Information New Zealand and are recorded on the land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	3
b ⇩	Location Plan	3

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 June 2019

New lease to current tenant at 7 Hill Road

File No.: CP2019/09115

Te take mō te pūrongo

Purpose of the report

1. To approve a new commercial lease and seating Licence to the existing tenant and present operator of the Café (known as Café Chatz) located at 7 Hill Road, Manurewa.

Whakarāpopototanga matua

Executive summary

2. The existing tenant (known as Café Chatz) entered a commercial lease with Auckland Council by way of an assignment of lease (with variations) on 1 June 2016. The current lease expires on 30 April 2019.

3. The existing tenant has accepted the new proposed commercial lease terms by way of a letter of offer dated 24 April 2019. The offer is subject to local board approval of the lease term.

4. This report seeks approval from the Manurewa Local Board for a new commercial lease term to the existing tenant.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve a new commercial lease term to the existing tenant at 7 Hill Road, Manurewa subject to the following terms:

i) an initial term of six (6) years

ii) two (2) further rights of renewal of three (3) years each

iii) final expiry of 30 April 2031 (assuming all rights of renewal are exercised)

Horopaki

Context

5. 7 Hill Road, Manurewa is a reserve referred to as the Manurewa Library Complex Grounds. There are two council owned buildings on the reserve. The main building in question is occupied by the Library, and the Local Board office. Panuku manage three commercial tenants including the cafe, known as Café Chatz in the main building.

6. The original commercial lease commenced on 11 December 2009. On 1 June 2016 the lease was assigned to the existing tenant with a variation to extend the lease term to 30 April 2019. The café use has remained the same.

7. The tenant has signed a letter of offer subject to local board approval on the terms outlined in this report.

Tātaritanga me ngā tohutohu

Analysis and advice

8. The use of the space will not change from its present use as a café.

9. The café sells an extensive range of hot and cold food and beverages predominantly to library patrons and services neighbouring businesses. The café promotes more healthier food options.

10. Café operators within this type of facility provide additional amenity to the library experience.

11. The café space within the library complex comprises of approximately 75m²of floor space as outlined in Attachment A. There is a separate outside seating area designated to the café as per Attachment B. The café provides an ample internal seating area for patrons with a small kitchen/food preparation area to the rear of the café.

12. The external seating area has a one-month termination provision should council require use of this area.

13. The tenant holds a positive credible relationship with Panuku and is meeting all their lease obligations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Council’s Head of Libraries for South and East support Panuku’s role in leasing this space commercially and noted that the tenant has been very supportive of the library’s activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. The Manurewa Local Board have not raised any concerns regarding this matter.

Tauākī whakaaweawe Māori

Māori impact statement

16. Panuku has a comprehensive iwi engagement process that engages with the 19 key Mana Whenua in Tamaki Makaurau on four fronts:

· identifying cultural significance concerns regarding disposal and development of properties

· flagging commercial interests

· development partnering discussion

· engagement around design outcomes for council driven development projects.

17. As there is no change to the property use or other major factors, there has been no iwi engagement undertaken in respect of the new lease on the reserve.

Ngā ritenga ā-pūtea

Financial implications

18. If the new lease term is not approved there is potential for loss of commercial revenue with ongoing maintenance costs still attached to the site.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. If a new lease term is not granted the tenant may choose to terminate or remain on a monthly hold over rental reducing any commercial security of tenure for the site. There is substantial risk that the premises will be vacant for an extended period with a loss of revenue and be susceptible to vandalism.

Ngā koringa ā-muri

Next steps

20. Panuku will inform the tenant of the Manurewa Local Board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Cafe Premises Plan	3
b ⇩	Seating Plan	3

Ngā kaihaina

Signatories

Author

Matthew Jones - Commercial Property Manager

Authorisers

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Lori Butterworth - Property Management, Panuku Development Auckland

Manurewa Local Board

20 June 2019

Panuku Development Auckland Local Board six-monthly update from 1 November 2018 to 30 April 2019

File No.: CP2019/09043

Te take mō te pūrongo

Purpose of the report

1. To update the Manurewa Local Board on Panuku Development Auckland’s (Panuku) activities within the local board area for the six months from 1 November 2018 to 30 April 2019.

Whakarāpopototanga matua

Executive summary

2. Panuku is charged with balancing financial and non-financial outcomes in order to create and manage sustainable and resilient places where people want to live, work, invest, learn and visit. The activities of Panuku cover four broad areas:

· redevelopment of urban locations, leveraging off council owned land assets, mostly within existing suburbs

· review of, and where appropriate, redevelopment of council non-service property

· management of council property assets including commercial, residential, and marina infrastructure

· other property related services such as redevelopment incorporating a service delivery function, strategic property advice, acquisitions and disposals.

3. Panuku currently manages 63 commercial and residential interests in the Manurewa Local Board area. There is one property in Manurewa currently under review as part of the rationalisation process.

4. No properties were purchased, and no properties were sold in the Manurewa Local Board area during the last six months.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 November 2018 to 30 April 2019.

Horopaki

Context

5. Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

6. The Auckland Plan is the roadmap to deliver on Auckland’s vision to be a world class city. Panuku will play a significant role in achieving the Homes and Places and Belonging and Participation outcomes.

7. Panuku is leading urban redevelopment in Manukau, Onehunga, Wynyard Quarter, Waterfront, Northcote, Avondale, Takapuna, Henderson, Papatoetoe, Ormiston and Flat Bush, Panmure, Pukekohe, City Centre and redevelopment of the Haumaru portfolio.

8. Panuku manages around $2 billion of council’s non-service property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

9. As at 30 December 2018, the property portfolio comprises 1636 properties, containing 1062 leases. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

Tātaritanga me ngā tohutohu

Analysis and advice

Development

10. Below is a high-level update on development activities in the Manurewa Local Board area:

· 20 Barrowcliffe Place – Subdivision works for this residential development are underway and targeted for completion in July 2019. Puhinui Park (consortium including New Zealand Housing Foundation) and Kōtuitui Place (consortium including Te Ākitai Waiohua) will provide over 300 homes, the majority of which will be affordable, with construction on houses commencing in August 2019.

· Barrowcliffe Bridge and Place Enhancement – A design team has been appointed and concept design work will commence soon. The team will work alongside local boards.The streetscape enhancement to provide a safer and more attractive walking and cycling connection into central Manukau from the new residential development at 20 Barrowcliffe Place, and suburbs in the south.

· Puhinui Regeneration Strategy – Panuku and Healthy Waters are working together to deliver a holistic design approach for the whole catchment (‘source to harbour’). This project will develop a close partnership and collaboration with the local board, mana whenua, council and local community in the creation of a regeneration strategy and integrated work programme.

· Wiri Playground – Panuku is working with council to investigate an upgrade of the playground in Wiri Stream Reserve in a more visible location. This will likely build on the current play provision by adding cultural and natural play elements.

· Counties Manukau District Health Board (DHB) Walkway – A proposal has been developed with the DHB to allow Panuku to construct a shared walkway and cycleway on a section of the Puhinui stream corridor that is currently inaccessible to the public. This will provide a missing link to connect the Puhinui stream from the Botanic Gardens to central Manukau. The details of the development agreement and easement arrangements are being negotiated.

· Panuku is working closely with The Southern Initiative (TSI) and Auckland Tourism, Events and Economic Development (ATEED) to coordinate initiatives to achieve enhanced social, cultural and economic outcomes.

Properties managed in the Manurewa Local Board Area

11. Panuku currently manages 19 commercial and 44 residential interests within the local board area.

Business interests

12. Panuku also manages the commercial return from business interests on the council’s behalf. This includes two forestry enterprises, two landfills and four quarries.

Portfolio strategy

Optimisation

13. Optimisation is a self-funding development approach targeting sub-optimal service assets approved in 2015. The process is a tri-party agreement between Community Facilities, Panuku and local boards and is led by Panuku. It is designed to deliver equal or enhanced levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration with no impact on existing rate assumptions.

14. Using optimisation, underperforming assets will have increased utility and efficiency, with lower maintenance costs, operating costs as well as improved service delivery benefiting from co-location of other complimentary services or commercial activities. Optimisation will free up a vast range of undercapitalised development opportunities such as air space, full sites, or part sites and in many cases will result in intensification of land use, particularly residential, supporting Auckland Plan implementation.

15. Local boards are allocated decision making for the disposal of local service property and reinvestment of sale proceeds in accordance with the service property optimisation approach.

Portfolio review and rationalisation

Overview

16. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within the council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

17. Panuku works closely with Auckland Council and Auckland Transport to identify potential surplus properties to help achieve disposal targets.

18. Target for July 2018 to June 2019:

Unit	Target	Achieved
Portfolio review	$30 million disposal recommendations	$9.3 million as at 30 April 2019.

Process

19. Once identified as no longer delivering the council service use for which it was acquired, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with the local ward councillors and the Independent Māori Statutory Board and finally, a Governing Body decision.

Under review

20. There is one property currently under review in the Manurewa Local Board area listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body.

Property

Details

18R (Part) Hazards Road, Weymouth

A Local Purpose (for public car park and toilet facilities) Reserve subject to the Reserves Act 1977.

In 2015 AT released the property as not required for current or future transport infrastructure requirements. It was subsequently transferred to council for rationalisation.

The internal consultation commenced in June 2016 and identified council service use requirements for the car parking and toilet facilities and to protect access to the adjacent wastewater pump station.

No service use requirement for the vacant part of the property has been identified.

Panuku received the board’s informal feedback in May 2019 regarding the proposed part disposal.

Acquisitions and disposals

21. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other services. These properties may be sold with or without contractual requirements for development.

Acquisitions

22. Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

23. Panuku purchased 11 properties for open space across Auckland in the 2018-19 financial year at a cost of $35.3 million and bought one property for storm water use at a value of $188,000.

24. No properties were purchased in the Manurewa Local Board area during the reporting period.

Disposals

25. In the current financial year so far, the Panuku disposals team has entered into twenty-two sale and purchase agreements, with an estimated value of $37.3 million of unconditional net sales proceeds.

26. As part of the Northern Corridor Improvements, Auckland Council has agreed to transfer various parcels of land to NZTA to facilitate the works. The compensation amount totals $6.5 million, of which $1.554 million is advance compensation for required land at Rook Reserve with the final compensation amount still to be agreed.

27. Panuku 2018/19 disposals target is $24 million for the year. The disposals target is agreed with the council and is reviewed on an annual basis.

28. No properties were sold in the Manurewa Local Board area.

Housing for Older People

29. The council owns 1412 units located in 62 villages across Auckland, which provide rental housing to low income older people in Auckland.

30. The Housing for Older People (HfOP) project involved the council partnering with a third-party organisation, The Selwyn Foundation, to deliver social rental housing services for older people across Auckland.

31. The joint venture business, named Haumaru Housing, took over the tenancy, facilities and asset management of the portfolio, under a long-term lease arrangement from 1 July 2017.

32. Haumaru Housing was granted community housing provider (CHP) status in April 2017. Having CHP registration enables Haumaru to access the government’s Income Related Rent Subsidy (IRRS) scheme.

33. Auckland Council has delegated Panuku to lead a new multi-year residential development programme.

34. The first new development project is a 40-unit apartment building on the former Wilsher Village site on 33 Henderson Valley Road, Henderson. Once completed in mid-2019, this development will increase the council’s portfolio to 1452 units.

35. The following HfOP villages are located within the Manurewa Local Board area:

Village	Address	Number of units
Alfriston Court	33 Alfriston Road, Manurewa	17
Gallaher Court	29 Alfriston Roard, Manurewa	16
Inverell Court	18 Inverell Avenue, Wiri	25
Leabank Court	12 Kinton Crescent, Manurewa	64
Percival Court	15 Percival Street, Manurewa	4

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. The views of the council group are incorporated on a project by project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. Any local or sub-regional impacts related to local activities are considered on a project by project basis.

38. Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz.

Tauākī whakaaweawe Māori

Māori impact statement

39. Panuku work collaboratively with mana whenua on a range of projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

40. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā ritenga ā-pūtea

Financial implications

41. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

43. The next six-monthly update is scheduled for December 2019.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Sa Va'aelua - Engagement Coordinator

Authorisers

Helga Sonier - Senior Engagement Advisor, Panuku Development Auckland

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 June 2019

Changes to Local Board Standing Orders

File No.: CP2019/09821

Te take mō te pūrongo

Purpose of the report

1. To provide information about the implications of the Local Government Regulatory Systems Amendment Act 2019 and to recommend changes to the Manurewa Local Board’s standing orders to align with the change in the legislation.

Whakarāpopototanga matua

Executive summary

2. The Local Government Regulatory Systems Amendment Act 2019 (LGRSAA) makes changes to various statutes, including the Local Government 2002 Act (LGA), Local Government Official Information and Meetings Act 1987 (LGOIMA), the Local Electoral Act 2001, the Dog Control Act 1996, the Local Government (Rating) Act 2002 and the Rates Rebate Act 1973.

3. Prior to the legislation change, the LGA provided for an extraordinary meeting where:

(a) It could be called by resolution, or by requisition by the mayor or one third of the members

(b) The notice period was three days (unless it was called by resolution in which case the notice period could be not less than 24 hours)

(c) If it needed to be called earlier it could be called by the mayor, or, if the mayor was unavailable, the chief executive. The notice period could be not less than 24 hours.

4. As a result of the change, the meeting called under (c) above is referred to as an ‘emergency meeting’ rather than an’ extraordinary meeting’.

5. There is a change to the definition of public notice – which requires notification on a council’s website in addition to a newspaper.

6. There is a change to the definition of ‘working day’ to exclude a province’s anniversary.

7. Staff are taking the opportunity, while considering changes to standing orders, to propose an unrelated change to the current standing orders regarding attendance by electronic link. The current standing order requires a member seeking to attend by electronic link to be representing the council and unable to attend. The proposed change removes the requirement to be representing the council.

8. As detailed in LGA Schedule 7 clause 27 (3), a change to standing orders requires a 75 percent majority vote. The Manurewa Local Board’s standing orders need to be changed to reflect the changes in the law.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the new statutory responsibility of the chief executive:

facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001

b) amend standing order 2.3.3 by replacing:

Calling an extraordinary meeting at earlier time

The mayor or chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

with:

Calling an emergency meeting

The mayor or chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business.

c) amend standing order 7.2.3 by replacing:

Notification of extraordinary meetings

Where the council calls an extraordinary meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting.

with:

Notification of extraordinary / emergency meetings

Where the council calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances.

d) amend standing order 9.4 (Definitions) by replacing:

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

with:

Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002.

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

e) amend standing order 9.4 (Definitions) by replacing:

Meeting means:

(a) any first or ordinary or extraordinary meeting of the local board

with:

Meeting means:

(a) any first or ordinary or extraordinary or emergency meeting of the local board

f) amend standing order 9.4 (Definitions) by replacing:

Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region.

with:

Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region.

g) amend standing order 9.4 (Definitions) by replacing:

Working day means any day of the week other than:

(a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) a day in the period commencing with 25 December in any year and ending with 15 January in the following year.

with:

Working day means any day of the week other than:

(a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday

(c) Auckland Anniversary Day

(d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year.

h) amend the following standing orders:

i) SO 2.3:

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

ii) SO 7.2.4

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

iii) SOs 1.1.3, 2.4.1, 2.4.2, 7.3.2:

replace the words “extraordinary meeting” with “extraordinary or emergency meeting”

i) amend standing order 3.3.3 to remove the requirement to be representing the council:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are:

a) where the member is ~~representing the council~~ at a place that makes their physical presence at the meeting impossible or impracticable

b) to accommodate the member’s illness or infirmity

c) in emergencies.

a) The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

Horopaki

Context

9. The LGRSAA came into force on 21 March 2019. The Act is an omnibus Act in that it makes minor amendments to several pieces of legislation.

10. The LGRSAA amends the Local Electoral Act 2001 to include a new principle for “representative and substantial electoral participation in local elections and polls”, and imposes a new responsibility on the Chief Executive of the council by amending the Chief Executive’s responsibilities in the LGA s 42(2)(d):

(da) facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001.

11. It amends the definition of “public notice” and “publicly notified” under the LGA and the LGOIMA to require notification both on the council’s website and in newspapers.

12. It creates a new category of council meeting called an “emergency meeting”, separate from “extraordinary meeting”. Previously, extraordinary meetings had two types of notice requirements. Where the more urgent form of notice is used, the meeting is now referred to as an emergency meeting. This applies to giving notice to members under the LGA and to public notices under LGOIMA.

13. It amends the definition of working day under the LGA and LGOIMA to exclude a province’s anniversary day being counted as a “working day”.

14. It makes minor amendments to The Dog Control Act 996, the Local Electoral Act 2001, the Rates Rebates Act 1973 and makes changes to the LGA by specifying timeframes for making certain documents publicly available. These legislative changes are minor in nature and do not impact on local board standing orders.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The changes made by the LGRSAA are minor in nature. Nevertheless, it is necessary to amend the Manurewa Local Board’s standing orders to align the language to reflect current legislation.

16. Staff also recommend the Manurewa Local Board consider a change to standing orders which is not related to LGRSAA. Standing order 3.3.3 provides conditions for attending a meeting by electronic link:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are:

a) where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

b) to accommodate the member’s illness or infirmity

c) in emergencies.

The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

17. This standing order was adopted in 2015. Since that time the technology has improved, and remote attendance to most local board business meetings is now possible. However, the conditions in the standing order are very limiting and do not allow attendance by a member who is out of Auckland for non-council reasons.

18. Staff recommend amending the standing order by removing the requirement to represent the council in SO 3.3.3 (a):

a) where the member is ~~representing the council~~ at a place that makes their physical presence at the meeting impossible or impracticable

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The changes to the standing orders do not impact on the wider council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. This is a report to 21 local boards. All local boards need to make changes to align their standing orders to LGRSAA.

Tauākī whakaaweawe Māori

Māori impact statement

21. The changes to standing orders brought about through the LGRSAA do not impact on the Māori community.

Ngā ritenga ā-pūtea

Financial implications

22. There are no financial implications to making these changes to standing orders.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. LGA Schedule 7 clause 27 (2) states that the standing orders of a local authority must not contravene the LGA or any other Act. If local board standing orders are not aligned to changes in the legislation, there is a risk that the local board may act inconsistently with the legislation by relying on standing orders that are not up to date.

Ngā koringa ā-muri

Next steps

24. Following the Manurewa Local Board resolution to amend the standing orders, staff will make the appropriate changes and recirculate the updated standing orders.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Polly Kenrick - Business Process Manager

Authorisers

Kerri Foote, Operations and Improvements Manager, Local Board Services

Louise Mason – General Manager, Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 June 2019

Manurewa Local Board Community Facilities Work Programme 2019 - 2022

File No.: CP2019/09141

Te take mō te pūrongo

Purpose of the report

1. To approve the 2019 – 2022 Community Facilities Work Programme for the Manurewa Local Board.

Whakarāpopototanga matua

Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. The Manurewa Local Board 2019/2020 Community Facilities Work Programme was developed through a series of iterative workshops between key staff and local boards since October 2018. The projects identified in the work programme have been prioritised for investment based on a combination of local board feedback, staff assessments of assets and key stakeholder input.

4. The work programme provided in Attachments A and B to this report reflect the projects that were presented in the last local board workshop with modifications based on feedback from the board, and with the inclusion of projects proposed to be funded from regional programmes.

5. This report recommends that the board approves the 2019 - 2022 Community Facilities Work Programme and associated budget in full for projects commencing in the first year of the programme, and in principle for subsequent two years.

6. The work programme includes projects proposed to be funded from regional programmes, including local and sports field development (growth), and the coastal and slips prevention programmes. Inclusion of these projects in the local board work programme is subject to approval by the Environment and Community Committee in July 2019.

7. It is recommended that the local board approve the inclusion of these projects in the work programme and provide feedback for consideration by the Environment and Community Committee.

8. A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects. These are projects that have budget allocated in the 2020/2021 financial year.

9. Approval is sought for staff to commence work on these projects in the 2019/2020 year so that they can be delivered early in the event that other approved projects are delayed for any reason.

10. In order to expedite delivery of the work programme, and to manage changes that may be required in a timely way, staff recommend that the board delegate decision making for minor amendments to the approved programme to the Chair.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases, to the agenda report

b) approve in principle the 2020 – 2022 Community Facilities Work Programme (years 2 and 3) as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report

c) approve the risk adjusted programme (RAP) projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year

d) note that approval of budget allocation in the 2019/2020 year for multi-year projects may commit the board to the allocation of subsequent years budgets

e) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019

f) provide feedback for consideration by the Environment and Community Committee in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets

g) note that budget allocation for all projects in the 2019 – 2022 Community Facilities Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses

h) delegate to the Chairperson authority to approve minor amendments to the 2019 – 2022 Community Facilities Work Programme, following receipt of written advice from staff

i) delegate to the Manager Community Leases authority to use the agreed streamlined renewal process for lease renewals without variations

j) delegate to the chairperson authority to approve minor capital works projects, following receipt of written officer advice, in accordance with work programme item SharePoint identification number SPID 2240 activity name Manurewa LDI minor capex fund 2019/2020.

Horopaki

Context

11. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

12. Work programmes are presented to local boards for approval each year. The 2019 – 2022 Community Facilities Work Programme, detailed in the attachments, contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance.

13. Staff have engaged with the board in the development of the work programme through a number of workshops, including:

· 11 November 2018 where the board discussed their priorities for the future work programme

· 14 March 2019 where the board reviewed the first draft work programme and provided feedback

· 2 May 2019 where staff provided any further information requested in workshop 2 and reviewed the revised draft work programme.

14. This year’s work programme is a three year programme to clearly demonstrate the phasing of project delivery and to enable the organisation to prepare for delivery. The work programme is subject to a rolling review and each year the local board will be asked to approve a new three year work programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Capital works programme

15. Investment in the capital works programme will ensure that council facilities and open spaces in the Manurewa Local Board area remain valuable and well-maintained community assets.

16. The overall capital works programme includes projects for which the board has discretion to allocate budget, referred to as the local programme, and projects from regional programmes.

17. Specific projects within the work programme may have budget allocated from two or more budget sources, including budgets from both local and regional programmes.

18. The work programme includes both new projects and existing projects that have been continued from the previous financial year where those projects require multiple years for delivery (multi-year projects).

19. Any projects that have budget approved in the current 2018/2019 financial year, but are unable to be delivered this year, will be deferred. Deferred budgets will be added to the work programme at a later date.

Local Programme

20. The local programme includes those projects that the board is funding from its discretionary capex budgets, including:

· Renewals
The board can allocate its renewals budget towards the renewal of any council owned asset.

· Locally Driven Initiative (LDI)
The board has the discretion to allocate its LDI budget to any projects that deliver a council asset or as a capital grant to a third party to deliver an asset made available for public use.

21. In preparing recommendations for the local programme a number of matters have been considered, including:

· strategic documents (e.g. local board plan)

· service assessment input from Community Services

· asset condition assessments

· input from operational maintenance teams and staff working within facilities

· budget availability.

22. The Community Facilities work programme supports the achievement of the following 2017 Manurewa Local Board Plan priorities:

· A prosperous local economy supporting local people

· Manurewa is well-connected and easy to move around

· Our environment is a source of pride and enjoyment everywhere for the community

· People in Manurewa are actively connecting everywhere, every day

· We treasure our home, our community.

23. Other strategic documents of particular relevance have included The Manurewa Greenways Plan, Keith Park Strategic Assessment and Totara Park Masterplan. These have influenced recommendations in the programme through a number of projects.

24. The phasing of projects over various years has been required to meet budget requirements. In this regard careful consideration has been given to the delivery timing of, for example, Renew play spaces FY21/22 – Manurewa (including Gallaher Park), which has meant that Keith Park roading and car park project will be phased in later years.

25. The proposed work programme in Attachment A contains:

· number of projects excluding leases and contract lines over three years: 48

· indicative cost for proposed projects in the 2019/2020 financial year: $3,638,512.

Regional Programme

26. The Long-term Plan 2015 - 2028 includes budgets which support the delivery of regional programmes. These budgets are allocated to specific projects within a regional programme by the Governing Body.

27. Where budget is allocated to a project in the regional programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme. The local board then has decision making responsibility for that project, within the parameters set by the Governing Body, namely location, scope and budget.

28. Regional budgets include:

· Local parks and sports field development (growth)

· Coastal renewals

· Slips prevention and remediation.

29. Projects in these regional programmes are identified and prioritised based on consideration of a number of factors.

30. For the local parks and sports field development programme, this includes:

· extent to which residential growth is generating demand for the project

· current levels of provision

· available budget.

31. For coastal renewals and slips prevention and remediation this includes:

· asset condition

· relative hazard and risk

· available budget.

32. The allocation of budget to specific projects will be approved by the Environment and Community Committee in July 2019.

33. The board has an opportunity to provide formal feedback, through resolution to this report, for consideration by the Environment and Community Committee prior to approval of the regional programmes.

Capital Programme Delivery

Cost estimates subject to change

34. Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

35. The delivery of individual projects is managed within the overall work programme budget for each local board. Where significant changes to project budgets may need to be considered, or if new projects are added to the work programme, changes may be required to the programme to accommodate final project costs as the year progresses.

Risk adjusted programme

36. A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects.

37. These are projects that have budget allocated in the 2020/2021 financial year (i.e. year two of the three year programme). Staff propose to commence work in the 2019/2020 year on the delivery of these risk adjusted projects.

38. By progressing these identified projects alongside the 2019/2020 projects in the programme, it is intended that, should projects identified for delivery in year one of the work programme be delayed for any reason, staff will be able to proceed with agreed alternative projects to ensure that the full annual budget is delivered each year.

39. Approval is sought from the board for staff to commence work on those projects identified in the work programme as risk adjusted programme projects in the 2019/2020 year.

Delegation for approval of changes to the work programme

40. The delivery of the proposed work programme in an efficient and timely manner may require amendments to be made to the agreed work programme during the course of the year. Such amendments could include:

· changes to project scope, budgets, timing

· addition of new projects within available budget

· cancelling or putting approved projects on hold.

41. Any changes to the approved work programme require approval from the board. Approval will normally be sought through resolution at a business meeting.

42. Local boards are also able to delegate authority to approve some or all amendments to the work programme to the chair, to another member of the board, or to staff. Such delegation would allow changes to be made without the timeframes required to provide formal reports and would support the efficient delivery of the work programme.

43. Should the board choose to delegate authority to approve changes to the work programme, it is anticipated that any changes would be workshopped with the board prior to any delegated decision being taken. Any changes made under delegation would be reported back to the board in quarterly reports.

Leasing work programme

44. Community leases, commonly on public parks and reserves, are a valuable way in which the council provides support to community organisations across the region. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

45. Attachment B – Community Leases provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2019/2020 financial year. Following approval of the work programme staff will proceed with review and renewal of these leases and licences as appropriate during the course of the financial year.

46. Two additional project lines include those leases and licences proposed to be progressed in the 2020/2021 and 2021/2022 financial years respectively. It also includes the additional leases and licences that will be deferred from the 2018/2019 financial year to the 2019/2020 financial year.

47. Straight forward lease renewals without variations will be processed in accordance with agreed delegations with a written memo to the board providing the opportunity for the board to request further information or a formal report. More complex community leases will be reported to the board at a business meeting.

Operational maintenance work programme

48. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users.

49. In the 2019 - 2022 Community Facilities Work Programme, there are three line items dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – these contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage response. From 1 July 2019 council is responsible for streetscapes maintenance from Auckland Transport.

· Arboriculture Maintenance Contracts – these contracts include all tree management and maintenance

· Ecological Restoration Maintenance Contracts – these contracts include pest plant management within ecologically significant areas and animal pest management across all parks and reserves.

50. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

51. The 2019 - 2022 work programme has been developed in consultation with other council departments as part of the council’s integrated local board work programme approach. This approach aimed to improve the quality of advice for the local board through collaboration and understanding across departments.

52. In particular, the council’s Community Services: Parks, Sport and Recreation department were involved in the development of the majority of the projects.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

54. The 2019 - 2022 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2018 to May 2019. The views expressed by local board members during the workshops have informed the recommended work programmes.

Tauākī whakaaweawe Māori

Māori impact statement

55. The 2019 - 2022 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

56. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

57. Staff are also attending mana whenua forum’s monthly to receive feedback on specific projects within the 2019 - 2022 Community Facilities Work Programme.

Ngā ritenga ā-pūtea

Financial implications

58. Table 1 below summarises the relevant budgets, proposed allocation and the balance of unallocated budget available.

Local Budgets	2019/2020	2020/2021	2021/2022
Renewals - Budget	$2,488,000	$2,233,442	$1,398,850
Renewals - Proposed Allocation	$2,483,443	$2,226,611	$1,388,850
Renewals - Unallocated budget	$4,557	$6831	$10,000

Growth and Development - Allocation	$685,069	$2,000,000	$0
Coastal Renewals - Allocation	$300,000	$270,000	$0
Slips Prevention - Allocation	$0	$0	$0

LDI Capex - Proposed Allocation	$170,000	$0	$0

LDI Opex - Proposed Allocation	$0	$0	$0

59. The proposed work programme can be accommodated within the available local board budgets. Approval of the work programme does not have significant financial implications, unless projects experience a significant overspend or underspend.

60. Regular updates on the delivery of the programme will be provided to the board. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity. The risk adjusted programme (RAP) will be used to progress those projects identified as ready to proceed under the RAP.

62. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be delivered within the 2019/2020 financial year.

Ngā koringa ā-muri

Next steps

63. Once approved, delivery of activities identified in the Community Facilities work programme will commence from 1 July 2019.

64. The work programmes identify if further decisions are required for each activity. These will be brought to the local board when appropriate.

65. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Community Facilities 2019 – 2022 Work Programme – Build, Maintain, Renew	3
b ⇩	Manurewa Local Board Community Facilities 2019 – 2022 Work Programme – Leases	3

Ngā kaihaina

Signatories

Author

Ian Milnes - Manager Work Programme Development, Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 June 2019

Approval of the Manurewa Local Board community services 2019/2020 work programme

File No.: CP2019/10331

Te take mō te pūrongo

Purpose of the report

1. To approve the 2019/2020 community services work programme.

Whakarāpopototanga matua

Executive summary

2. Each financial year, a work programme is developed that details the activities to be delivered in the local board area. The development process is supported by a series of workshops with the local board.

3. To prepare for the 2019/2020 work programme staff representing relevant operational council departments worked together to ensure an integrated approach.

4. This report presents the draft 2019/2020 community services work programme in Attachment A, which responds to Manurewa Local Board Plan 2017 outcomes and reflects the priorities that have been agreed by departments across council.

5. Delivery of new activities in the work programme will commence from 1 July 2019. The local board will be updated quarterly on delivery progress, highlights, potential delays and budget implications.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the 2019/2020 community services work programme as presented in Attachment A to this report.

Horopaki

Context

6. The local board decides which activities to allocate its annual work programme budget to in order to achieve the outcomes set out in its 2017 local board plan.

7. The development of the 2019/2020 work programme has built on the approach piloted for 2018/2019, which enabled staff to work in a more integrated way across departments to improve local outcomes.

8. In preparation for the 2019/2020 work programme process, an overview group was created from the following council departments to develop an agreed approach to achieve improved integration:

· Arts, Community and Events

· Community Facilities

· Libraries

· Infrastructure and Environmental Services

· Parks, Sports and Recreation

· Community Services - Service, Strategy and Integration.

9. Teams made up of representatives from these departments were established to explore shared priorities and objectives for each local board area, and to develop the work programme in a collaborative way in response to local board plan outcomes.

10. Table one shows the business objectives and strategic alignment for community services departments.

Table 1: Adopted community-based strategies and plans

Department	Business objectives	Strategies and plans
Arts, Community and Events	Provision of services, programmes, events and facilities that strengthen and connect communities and create a sense of belonging and pride	· Hire Fee Framework · Events Policy · Toi Whītiki · Thriving Communities
Libraries	Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life	· Te Kauroa
Parks, Sports and Recreation	Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity	· Parks and Open Space Strategic Action Plan · Sport and Recreation Strategic Action Plan · Auckland Growing greener framework · Urban Ngāhere Strategy
Service, Strategy and Integration	Provision of service and asset planning advice and support more integrated delivery of community outcomes	· Community Facilities Network Plan · Parks and Open Space Strategic Action Plan

Tātaritanga me ngā tohutohu

Analysis and advice

11. The local board provided feedback on proposed activities for the new financial year at a series of workshops between September 2018 and May 2019.

12. Initial workshops were an opportunity for the local board to communicate to staff its strategic direction. At subsequent workshops, the local board discussed its priorities for budget allocation and requested further scoping for existing and new activities.

13. The activities in the work programme responds to the outcomes and objectives that the local board identified in its 2017 local board plan.

14. The work programme is made up of approved activities from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.

15. Budget is allocated to activities for the 2019/2020 financial year. If zero-dollars is shown this reflects that the project is able to be delivered in-house with no additional external technical advice and support.

16. Table two shows activities and allocated budget that are new in 2019/2020 or are significantly different to the 2018/2019 work programme.

Table 2: New and significant changes activities

Line number	Activity	Activity description	FY19 budget	FY20 budget
Local board plan outcome: Our environment is a source of pride and enjoyment for the community
1127 (new)	Urban Forest (Ngahere) Strategy	Develop a local board specific programme which will identify, increase and protect Auckland's Urban Forest (Ngahere).	$0	$15,000
3233 (new)	Glenveagh Park Drive Reserve	Develop a parks service assessment to determine the service outcomes required to inform local park development.	$0	$0
Local board plan outcome: People in Manurewa are actively connecting everywhere, every day
110	Manurewa Lifelong Learning and Seniors Network	Additional budget to fund Manurewa Business Association to deliver Shuttle Loop Service ($50,000).	$15,000	$65,000
1158 (new)	Clendon Park Community House, One-year Licence	A one-year term with Te Whare Awhina O Tamworth Incorporated for the operations of Clendon Park Community House Lot 210	$0	$0
1162 (new)	Te Whare Awhina Community House, One-year licence	A one-year term with Te Whare Awhina O Tamworth Incorporated for the operations of Clendon Park Community House Lot 393	$0	$0
3074 (new)	Manurewa Community Trust Partnership	Partnership for the allocation and administration of local board community focused funding.	$0	$127,000

17. The way in which Community Places activities are presented in the work programme has changed for 2019/2020. Work related to the operation of venues for hire, community centres, houses, hubs and rural halls will now be reported by the following levels of service: Access, Activation and Intervention Programming.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The work programme has been developed by a collective of operational council departments.

19. The interdepartmental connections made throughout the process will enable an integrated approach to delivery of the activities and allow for further collaboration throughout the year. These working relationships will also support an integrated approach to work programme development in future years.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The local board provided direction and feedback on the draft work programme at a series of workshops.

21. These workshops provided an opportunity for staff to gain an understanding of local board strategic direction and priorities. Budget allocation, activity content and scoping were discussed and refined.

22. The activities in the final work programme support achieving local board plan outcomes and objectives.

Tauākī whakaaweawe Māori

Māori impact statement

23. Community services and Community Facilities have developed Karanga Atu! Karanga Mai!, a relationship approach which guides staff to deliver on agreed work programme activities and support the local board to achieve outcomes in its local board plan.

24. The approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

25. Table three outlines the activities in the 2019/2020 work programme where Māori responsiveness is the primary outcome.

Table 3: Māori impact of proposed activities

Line number	Activity	Māori impact
115	Respond to Māori aspirations: Manurewa Māori responsiveness	Enable Otara Health to administer the delivery of the Māori Input into decision making project delivery group. Support opportunities and needs of mana whenua and mataawaka community programmes. Support community groups that focus on educating and promoting Te Ao Māori.
364	Te Kete Rukuruku (Māori naming of parks and places)	Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori.
996	Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori – Manurewa	Celebrating te ao Māori with events and programmes including regionally coordinated and promoted programmes: · Te Tiriti o Waitangi, Matariki and Māori Language Week · engaging with Iwi and Māori organisations · Whakatipu i te reo Māori - champion and embed te reo Māori in our libraries and communities.

Ngā ritenga ā-pūtea

Financial implications

26. Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex.

27. Each activity line has a budget allocation, which covers the delivery for the 2019/2020 period. Where activity lines show a zero-dollar budget, this reflects that the implementation costs are met through staff salary or other funding sources.

28. The community services LDI budget for the local board for the 2019/2020 financial year is $1,180,000.

29. Where activities are cancelled or no longer required, the local board can reallocate the budget to an existing work programme activity or to create a new activity.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The key risks for activities that are managed through the work programme are non-delivery, time delays and budget overrun. The local board will be updated quarterly on delivery including highlighting any potential delays and budget implications.

31. As the work programme includes ongoing activity and annually occurring events or projects, the associated risks have been identified and managed in previous years. Additional risk management for these activities is ongoing and can be reported quarterly.

32. Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board through quarterly reporting when required.

Ngā koringa ā-muri

Next steps

33. Delivery of approved activities will commence at the beginning of the financial year, 1 July 2019 and progress will be reported to the local board for each quarter.

34. The work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa community services 2019/2020 work programme	3

Ngā kaihaina

Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 June 2019

Approval of the 2019/2020 Manurewa local environment work programme

File No.: CP2019/09721

Te take mō te pūrongo

Purpose of the report

1. To approve the 2019/2020 Manurewa local environment work programme, totalling $163,000 of locally driven initiatives operational expenditure.

Whakarāpopototanga matua

Executive summary

2. The Manurewa Local Board has identified several aspirations in its 2017 local board plan, including ‘our environment is a source of pride of enjoyment for the community’.

3. To give effect to these aspirations, staff developed a number of options for projects for the board to consider funding through its 2019/2020 local environment work programme.

4. The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at its 14 March 2019 and 2 May 2019 workshops. These projects are:

· Manurewa waste minimisation - $45,000

· Water quality testing programme at Manurewa beaches - $10,000

· Manurewa Marae water sensitive design retrofit project - $25,000

· Puhinui Stream restoration - $15,000

· Tōtara Park ecological restoration - $40,000

· Papakura Stream restoration planting (Manurewa) - $15,000

· Be a Tidy Kiwi litter prevention project - $5,000

· a funding contribution towards the Manukau Harbour Forum - $8,000.

5. This report recommends that the board approve this local environment work programme and associated budgets for delivery within the 2019/2020 financial year as provided in Attachment A.

6. The draft work programme has a total value of $163,000 which can be funded from the board’s existing budgets for local environmental programmes.

Ngā tūtohunga

Recommendation

That the Manurewa Local Board:

a) approve the allocation of $163,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as summarised in the table below:

Project	Budget
Manurewa waste minimisation	$45,000
Water quality testing programme at Manurewa beaches	$10,000
Manurewa Marae water sensitive design retrofit project	$25,000
Puhinui Stream restoration	$15,000
Tōtara Park ecological restoration	$40,000
Papakura Stream restoration planting (Manurewa)	$15,000
Be a Tidy Kiwi litter prevention project	$5,000
Manukau Harbour Forum	$8,000
Total	$163,000

Horopaki

Context

7. In late 2018, in alignment to its local board plan outcomes, the Manurewa Local Board provided strategic direction to staff in regards to the projects it would like to fund in the 2019/2020 financial year. The board noted its strong commitment to the environment, and noted its support for:

· improving water quality and stream environments

· reducing the impact of waste, especially illegal dumping, on the environment

· protecting habitat and improving biodiversity through restoration activities and pest management.

8. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment work programme for the board’s feedback at a workshop on 14 March 2019.

9. The board indicated its support in principle for the proposed projects with the exception of a healthy homes capacity building project. The board requested more information on the Manurewa Marae water sensitive design retrofit project, the Tōtara Park ecological restoration project and the Papakura Stream restoration planting project. This information was provided to the board ahead of its 2 May 2019 workshop where the board indicated its support for these projects.

10. Based on these workshop discussions, a total of eight local environmental projects to be funded from the board’s locally driven initiatives operational budget are proposed. These will be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2019/2020 local environment work programme. The draft work programme has been amended to reflect local board feedback and is included as Attachment A to this report.

Tātaritanga me ngā tohutohu

Analysis and advice

11. A brief description of each of the proposed projects for delivery as part of the board’s 2019/2020 local environment work programme is provided below. Further detail on these projects is provided in Attachment A.

Manurewa waste minimisation – $45,000

12. To achieve the local board plan objective ‘improved reduction in waste through recovery, reuse and recycling’, the board has indicated it would like to continue to fund community waste minimisation in the 2019/2020 financial year. The board has supported this project since 2017 and allocated $45,000 towards this project in the Manurewa Local Board local environment work programme in the 2018/2019 financial year (resolution MR/2018/96).

13. The purpose of this project is to grow a network of waste minimisation champions and to support residents to reduce their waste and book into the council’s inorganic collection service. Funding will enable door to door engagement with residents living in illegal dumping hotspot areas, and support for the development and implementation of community-led waste minimisation strategies. It is recommended that the board allocate $45,000 towards this project in 2019/2020.

Water quality testing programme at Manurewa beaches – $10,000

14. To achieve the local board plan objective ‘Manurewa’s local environment and biodiversity are protected for the future’, the board has indicated it would like to continue to fund a water quality testing programme in the 2019/2020 financial year. The board has supported water quality testing at Roys Road beach since 2017 and allocated a total of $8,690 towards an expanded water quality testing programme in the 2018/2019 financial year.

15. It is recommended that the board allocate $10,000 towards the water quality testing programme in 2019/2020. The purpose of this programme is to fund another season of weekly water quality testing at the following Manurewa beaches:

· St Anne’s Bay Beach

· Kauri Point Beach (Carnoustie Drive)

· Weymouth South Beach (Keith Park)

· Weymouth West Beach (Roys Road).

16. The water quality monitoring data will be used to improve existing water quality models of the two Weymouth beaches, and to gather sufficient information at St Anne’s Bay and Kauri Point to help determine provisional microbiological assessment category grades for these two beaches.

17. The analysis of the water quality monitoring results from the 2018/2019 summer season may recommend changes to the details of the 2019/2020 testing programme, such as additional wet weather testing. Any changes arising from the recommendations will be discussed with the board in quarter one, prior to implementation.

Manurewa Marae water sensitive design retrofit project – $25,000

18. To achieve the local board plan objective ‘Manurewa’s local environment and biodiversity are protected for the future’, the board has indicated it would like to continue to supporting Manurewa Marae to implement water sensitive projects in the 2019/2020 financial year.

19. In 2018/2019 the board allocated $5,000 toward a project that supported Manurewa Marae to develop an options report for making water sensitive design improvements on or near the marae site. The Māngere-Ōtāhuhu Local Board funded a similar project for the Papatūānuku Kōkiri Marae and Makaurau Marae, which are situated within their local board area.

20. Funding for the 2019/2020 financial year will be used to implement the recommended water sensitive design improvements identified in the options report. The priority recommendation is to install a rain tank on site with associated pump to utilise stormwater for use in some of the toilets located on the marae. It is recommended that the board allocate $25,000 towards this project in 2019/2020.

Puhinui Stream restoration – $15,000

21. To achieve the local board plan objective ‘Manurewa’s local environment and biodiversity are protected for the future’, the board has indicated it would like to continue supporting restoration work on the lower Puhinui Stream in the 2019/2020 financial year. The board has supported this project since 2017 and allocated $30,000 towards the continuation of this project in the 2019/2020 financial year.

22. Funding for the 2019/2020 financial year will enable the maintenance of existing plantings and bait stations networks that were installed over the last two financial years. It is recommended that the board allocate $15,000 towards this project in 2019/2020. Less budget is requested this financial year as the majority of planting and pest control was completed in 2018/2019.

Tōtara Park ecological restoration – $40,000

23. To achieve the local board plan objective ‘Manurewa’s local environment and biodiversity are protected for the future’, the board has indicated it would like to continue supporting restoration work on the upper Puhinui Stream in the 2019/2020 financial year. The board allocated $40,000 towards this project in the 2018/2019 financial year.

24. This will be the second year of board support for this project which connects native bush remnants and riparian plantings to create a resilient ecosystem within Tōtara Park. Funding will enable fencing and planting initiatives around the Puhinui Stream headwaters. It is recommended that the board allocate $40,000 towards the continuation of this project in 2019/2020 financial year.

Papakura Stream restoration (Manurewa) – $15,000

25. To achieve the local board plan objective ‘Manurewa’s local environment and biodiversity are protected for the future’, the board has indicated it would like to continue to support water quality and biodiversity improvements in rivers and streams in the local board area in the 2019/2020 financial year. This will be the second year of board support for this project to which the board allocated $15,000 towards in the 2018/2019 financial year.

26. Funding for the 2019/2020 financial year will be used for weed control and planting initiatives at Holmes Road Reserve to improve habitat and biodiversity in the Papakura Stream. This budget will also enable maintenance for plantings undertaken at Frangipani Avenue Reserve as part of the 2018/2019 Papakura Stream restoration project.

27. It is recommended that the board allocate $15,000 towards this project in the 2019/2020 financial year, noting that this budget does not include funding for future planting maintenance which will be requested in the next financial year.

Be a Tidy Kiwi litter prevention project – $5,000

28. To achieve the local board plan objective ‘improved reduction in waste through recovery, reuse and recycling’, the board has indicated it would like to continue to support a litter prevention initiative in the 2019/2020 financial year. This will be the second year of board support for this project to which the board allocated $5,000 towards in the 2018/2019 financial year.

29. This project will build upon the 2018/2019 litter prevention plan project and aims to reduce littering behaviour and support the Be a Tidy Kiwi campaign. Funding for the 2019/2020 financial year will be used to:

· install two Be a Tidy Kiwi signs at litter hotspot areas, such as local parks

· undertake one school engagement and litter clean up

· set up one pledge booth at a popular local event where people take a pledge to Be a Tidy Kiwi and put litter in its place.

30. It is recommended that the board allocate $5,000 towards the continuation of this project in the 2019/2020 financial year.

Manukau Harbour Forum – $8,000

31. To achieve the local board plan objective ‘Manurewa’s local environment and biodiversity are protected for the future’, the board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2019/2020 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards).

32. The board provided $8,000 towards the Manukau Harbour Forum’s work programme in the 2018/2019 financial year. It is recommended that the board allocate $8,000 of its locally driven initiatives operational budget towards the Manukau Harbour Forum in the 2019/2020 financial year. This budget will deliver several initiatives recommended by the forum and detailed below. In February 2018 the forum provided direction to staff to host a symposium every second year as opposed to annually. Staff have recommended a slightly reduced budget for 2019/2020 as funding for that activity is not needed next year.

33. At a workshop in May 2019, the forum indicated it would like to consider supporting the following initiatives in 2019/2020:

· youth leadership programme

· industry education programme

· communications campaign

· mana whenua engagement and support programme

· a part-time community and stakeholder liaison resource.

34. Detailed project options are being investigated by staff and will be presented to the forum for consideration early in the 2019/2020 financial year.

35. The forum funded a governance and management support review as part of its 2018/2019 work programme. At the time of writing this report, the review was still underway with findings due to be presented to the forum in July 2019. The findings of the review are expected to assist in making the forum’s work programme more strategic and governance oriented. These recommendations will have implications for the types of projects and initiatives to be funded by the member local boards in future financial years.

Additional project option (not supported): Healthy homes capacity building – $25,000

36. To achieve the local board plan outcome ‘our environment is a source of pride and enjoyment for the community’, staff proposed a healthy homes capacity building project for delivery in the 2019/2020 financial year.

37. The aim of this project was to support community-led capacity building initiatives to improve home performance and reduce carbon emissions. Funding would have been used to develop and deliver training workshops and mentoring for community groups already working with residents.

38. It was recommended that the board allocate $25,000 towards this project during the 2019/2020 financial year. At its 14 March 2019 workshop, the board indicated that it did not support the project due to other environmental priorities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. The draft 2019/2020 work programme has been developed in consultation with other council departments as part of the council’s integrated local board work programme approach. This approach aimed to improve the quality of advice for the local board through collaboration and understanding across departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

40. The projects proposed for inclusion in the board’s 2019/2020 local environment work programme will have positive environmental outcomes across the Manurewa Local Board area. Particular focus areas for the 2019/2020 work programme include the Puhinui and Papakura streams and Manurewa beaches.

Local board views

41. The projects noted above align with the local board plan outcome ‘our environment is a source of pride of enjoyment for the community’.

42. The proposed local environment work programme was discussed with the board at workshops on 14 March 2019 and 2 May 2019. The board indicated its support of the proposed projects outlined in this report at its 2 May 2019 workshop.

Tauākī whakaaweawe Māori

Māori impact statement

43. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

44. Table 1 below outlines how each of the projects contributes towards Māori outcomes.

Table 1. Māori impact assessment of proposed projects for inclusion in the Manurewa Local Board’s local environment work programme

Project	Māori impact assessment
Manurewa waste minimisation	No specific engagement with Māori has been undertaken for this project. However, the outcomes of this project align with priorities for waste identified through consultation with mana whenua and mataawaka for the Waste Management and Minimisation Plan 2018.
Water quality testing programme at Manurewa beaches	This programme works to improve the mauri of waterways, so healthy ecosystems and biodiversity can be sustained. While this programme does not specifically engage with Māori, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.
Manurewa Marae water sensitive design retrofit project	This project will directly benefit Manurewa Marae. Staff have collaborated with marae representatives to develop water sensitive design projects that will enable better water management at the marae site.
Puhinui Stream restoration	This project will help enhance the cultural values of the local environment through the preservation of native plant and animal species via pest control and planting maintenance. Staff have worked with Manurewa Marae on this project since it first began in 2017, with particular involvement in the planting and education initiatives.
Tōtara Park ecological restoration	This project will enhance cultural values of the local environment through the preservation of native plant species via fencing, pest plant control and riparian planting. While these restoration initiatives do not specifically engage with Māori, it is recognised that waterway protection and restoration has integral links to concepts of kaitiakitanga.
Papakura Stream restoration planting (Manurewa)	This programme works to improve the mauri of waterways, through the preservation of native plant species via pest plant control and riparian planting. Feedback from mana whenua, as part of other consultations undertaken by the council, is supportive of projects that aim to improve water quality.
Be a Tidy Kiwi litter prevention project	No specific engagement with Māori has been undertaken for this project. However, the outcomes of this project align with priorities for waste identified through consultation with mana whenua and mataawaka for the Waste Management and Minimisation Plan 2018.
Manukau Harbour Forum	Mana whenua have expressed particular interest in improving the Manukau Harbour. In May 2019, the Manukau Harbour Forum indicated that it would like to fund a potential mana whenua engagement and support project to be delivered within the 2019/2020 financial year. This is being investigated by staff as part of the development of project options to be considered by the forum in early 2019/2020.

Ngā ritenga ā-pūtea

Financial implications

45. The proposed 2019/2020 local environment work programme requires the allocation of $163,000 of the board’s locally driven initiatives operational budget. This amount can be accommodated within the board’s total draft budget for 2019/2020. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. If the proposed local environment work programme is not approved at the board’s June 2019 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2019/2020 financial year.

47. The risks and proposed mitigation measures associated with each of the proposed projects have been outlined in Attachment B to this report.

Ngā koringa ā-muri

Next steps

48. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2019). Regular reporting on project delivery will be provided through the board’s quarterly performance report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft 2019/2020 local environment work programme	3
b ⇩	Risks and proposed mitigation measures for 2019/2020 Manurewa local environmental projects	3

Ngā kaihaina

Signatories

Author

Miriana Knox - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 June 2019

Manurewa Local Board 2019/2020 Local Economic Development Work Programme

File No.: CP2019/09830

Te take mō te pūrongo

Purpose of the report

1. To approve the Manurewa local economic development programme for the 2019/2020 financial year.

Whakarāpopototanga matua

Executive summary

2. This report introduces the proposed 2019/2020 financial year local economic development work programme for the Manurewa Local Board as set out in attachment A.

3. The proposed work programme comprises,

· Support for the Young Enterprise Scheme ($2,000)

· Support for Town Centre Revitalisation ($80,000)

· Support for the delivery of a Pop-up Business School ($7,500).

4. The total value of the Local Economic Development programme is $89,500.

5. The board is being asked to approve the 2019/2020 local economic development programme.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve 2019/2020 local economic development work programme as presented in attachment A to this report.

Horopaki

Context

6. This report provides the local board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

7. The 2019/2020 local economic development work programme has been developed having regard to the local board’s priorities for local economic development set out in the Manurewa Local Board Plan 2017.

Young Enterprise Scheme ($2,000)

8. Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students.

9. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

10. The funding from the local board will support the delivery of the overall YES programme, including the Kick Start days in February 2020. The Kick start days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, and find out about their 2020 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invitation is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Town centre revitalisation implementation ($80,000)

11. The Manurewa Local Board Plan 2017 identifies the Local Board’s wish to make the Manurewa town centre the heart of the community to create a centre where people choose to live, socialise and work.

12. In order to achieve this the local board has brought together a town centre steering group. The steering group is made up of the Manurewa Local Board Chair, Auckland Council family staff, the Manurewa Business Improvement District, and Southmall. It has an independent chair and draws upon consultant support as required.

13. The Manurewa Local Economic Development Action Plan 2015, identifies the need to continue to support the town centre steering group to enhance the vitality and viability of the Manurewa town centre (action 1.3).

14. The allocation of $80,000 towards town centre revitalisation implementation, will enable the continuation of the following activities:

· Facilitation and support of the Manurewa Town Centre Steering Group: Meeting the costs of continuing the steering group and associated consultant support and in addition the delivery of key projects identified by the town centre steering group in the forthcoming year.

· Support for Te Mahia Station work: meeting the costs of consultant support to enable the local board to ensure that the opportunities to enhance the station and other outcomes are maximised and delivered.

· Outcomes identified by other work in surrounding areas: Exact projects are to be identified but the opex budget can be used to fund studies or research that will support economic growth in the local board area. Some of these may be identified through the current Integrated Area Plan for the Manurewa-Takanini-Papakura corridor.

15. Outside the continuation of support for the town centre steering group the full scope of projects and initiatives will be drafted with the input of the local board and the town centre steering group.

Pop–up Business School

16. The Pop-up Business School provides a free 10-day business school to provide education and support for local people interested in starting their own business. Previous Auckland events have had 50-60 attendees and have had positive results in terms of the numbers of businesses established. The course typically attracts people who may not ordinarily access business training with many participants being on some form of benefit or out of the labour market due to childcare responsibilities.

17. Events have been funded in partnership by adjacent local boards, Ministry of Social Development and ATEED, with each contributing a share of the total cost of $25,000 in the 2018/19 financial year plus venue costs. For 2019/2020 the cost of the Pop-up has increased to $30,000.  ATEED and Ministry of Social Development are committed to providing further funding to help bring the Pop-up to different parts of Auckland in 2019/2020.

18. Promotion of the Pop-up Business School events will be targeted locally, and local residents will be prioritised for attendance to ensure local participation is in line with the share of the funding provided by local boards. In addition, for 2019/2020 ATEED will programme the Pop-up Business Schools well in advance and promote them jointly so that local people are made aware of when an event will take place near them, in order to increase local attendance.  In 2018/2019 this was not possible as funding was not fully in place at the start of the financial year.

19. Supporting local residents by providing entrepreneurial training will increase the generation of local businesses and local employment opportunities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The town centre steering group is attended by other council departments and Auckland Transport as well as ATEED. Projects and initiatives identified in the group are led by the relevant department or Council Controlled Organisation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The projects noted above align with the local board plan outcome 2 ‘A prosperous local economy supporting local people’.

22. The proposed local economic development work programme was workshopped with the local board on 14 March 2019, and a final draft was presented at the 2 May 2019 workshop.

Tauākī whakaaweawe Māori

Māori impact statement

23. There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with iwi and consider any impacts on Māori arising from the specific projects being undertaken. The Pop-up Business School events have been well attended by Māori following targeted promotion of the events through forums such as the Whāriki Maori Business Network. Local businesses will potentially benefit from receiving business sustainability advice if they chose to partake in opportunities.

24. Māori students at participating schools will be able to benefit from the experience and learnings from the YES.

Ngā ritenga ā-pūtea

Financial implications

25. The proposed 2019/2020 local economic development work programme will see the allocation of $89,500 of the board’s locally driven initiatives operating expenditure budget. This amount can be accommodated within the board’s total draft budget for 2019/2020.

26. The local economic development work programme progress will be reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There is a risk that the budget remains unspent if projects do not require the full amount allocated or following the decision of external partners to cancel or postpone a project.

28. The YES is low risk as this is a national programme delivered locally by the Chamber of Commerce.

29. The Pop-up Business School has run successfully before in the Whau Local Board area with Puketāpapa Local Board also providing a share of the funding. Each time the target number of registrations has been exceeded. The project is reliant on other local boards allocating funding. The planned number of events for 2019/2020 will need to be reviewed based on the funding allocated by local boards. However, ATEED and Ministry of Social Development funding contributions mitigate this risk.

Ngā koringa ā-muri

Next steps

30. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme from 1 July 2019. Where there is a need for further scoping of activities this will be undertaken and presented back to the local board as required.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board - ATEED Work Programme 2019/2020	3

Ngā kaihaina

Signatories

Author

John Norman - Strategic Planning Manager-Local Economic Development ATEED

Authorisers

Paul Robinson - Local Economic Growth Manager ATEED

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 June 2019

Approval of the Manurewa Local Board Plans and Places 2019/2020 Work Programme

File No.: CP2019/09877

Te take mō te pūrongo

Purpose of the report

1. To approve the 2019/2020 Plans and Places work programme which comprises the ongoing co-ordination of the implementation of the Manurewa-Takanini-Papakura Integrated Area Plan.

Whakarāpopototanga matua

Executive summary

2. The Manurewa-Takanini-Papakura Integrated Area Plan was adopted by the local board in November 2017. It represents the first joint local board area spatial plan.

3. This report seeks approval of the draft 2019/2020 Plans and Places work programme, which for the Manurewa Local Board comprises the ongoing co-ordination of the implementation of the integrated area plan.

4. Delivery of activities in the Plans and Places work programme for the 2019/2020 financial year will begin from 1 July 2019.

5. Staff will report to the local board on work programme activities on a six-monthly basis to provide an update on progress and highlight any risks.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the 2019/2020 Plans and Places work programme which comprises the ongoing co-ordination of the implementation of the Manurewa-Takanini-Papakura Integrated Area Plan.

Horopaki

Context

6. Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

7. In preparation for work programme development, an overview group was created from relevant operational council departments to establish and navigate an agreed approach. The development of draft work programmes was supported by a series of workshops with the local board.

8. The implementation of the integrated area plan commenced during the current financial year. Plans and Places’ ongoing co-ordination function has been considered as part of local board work programme workshops over the past few months.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The effective implementation of the integrated area plan will shape how the corridor will grow and change over the next 30 years while protecting and improving its best qualities.

10. Implementation is also (in part) achieved through the work of the Manurewa Town Centre Steering group.

11. The coordination role will ensure that actions within the plan are delivered by the relevant responsible bodies in a timely manner.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Interdepartmental connections were developed through the development of the integrated area plan including Auckland Transport, ATEED, the Community Empowerment Unit and Local Board Services.

13. Involvement by representatives from these groups has continued through the ongoing implementation of the integrated area plan. This involvement enables an integrated approach to delivery of the activities in the work programme and will allow for further collaboration throughout the upcoming year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. The implementation of the integrated area plan supports the local board’s work to achieve outcomes set out in the Manurewa Local Board Plan 2017 namely:

· People in Manurewa are actively connecting every day

· A prosperous local economy supporting local people

· Manurewa is well connected and easy to move around

· Our environment is a source of pride and enjoyment or the community and

· We treasure our home, our community.

15. Plans and Places will continue to report to the local board on a six monthly basis on the implementation of the integrated area plan.

Tauākī whakaaweawe Māori

Māori impact statement

16. It is recognised that local planning and actions are integral to the interests and activities of Māori. In developing the integrated area plan, engagement was undertaken with local iwi who were supportive of the project.

17. The delivery of integrated area plan actions will include participation, contribution and consultation with Māori as appropriate.

Ngā ritenga ā-pūtea

Financial implications

18. The implementation of the area plan is already underway and will continue during the upcoming financial year. There is no local board budget required for the co-ordination of implementation of actions. The cost of Plans and Places staff involvement in the implementation of the integrated area plan is carried by the Chief Planning Office.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. The main risks relate to the level of resourcing available within departments and Council Controlled Organisations to provide input into the ongoing implementation of the integrated area plan.

20. As the work programme involves ongoing co-ordination activity, the risks are continuously assessed and managed. Significant risks can be reported to the local board as required.

Ngā koringa ā-muri

Next steps

21. The ongoing co-ordination of the implementation of the integrated area plan by Plans and Places will continue.

22. Implementation is also (in part) achieved through the work of the Manurewa Town Centre Steering group and it is understood that this steering group will continue during the next financial year.

23. Progress will be reported to the local board on a six-monthly basis.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Plans and Places Work Programme 19_20	3

Ngā kaihaina

Signatories

Author

Craig Cairncross - Lead Planner

Authorisers

John Duguid - General Manager - Plans and Places

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 June 2019

Approval of the budget allocation - Manurewa Youth Connections 2019/2020 work programme

File No.: CP2019/10730

Te take mō te pūrongo

Purpose of the report

1. To approve the budget allocation for the Manurewa 2019/2020 Youth Connections work programme.

Whakarāpopototanga matua

Executive summary

2. This report seeks approval for the budget allocation to deliver the 2019/2020 Youth Connections work programme for the Manurewa Local Board (Attachment A).

3. It also provides an overview of draft options to be investigated further in quarter one 2019.

4. The total value of the Manurewa Youth Connections programme is $40,000.

5. Staff will report to the local board on work programme activities quarterly to provide an update on progress and highlight any risks. Insights and learnings will be provided at the end of the programme.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the budget allocation of $40,000 for the Manurewa 2019/2020 Youth Connections work programme.

b) note that The Southern Initiative will investigate the draft options further with the local board in quarter one 2019.

Horopaki

Context

6. This report provides the local board with an overview of draft options to be considered following the approval of the proposed Youth Connections work programme for the coming financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

7. The Manurewa 2019/2020 Youth Connections work programme options have been developed having regard to the local board’s priorities set out in the Manurewa Local Board Plan 2017, in particular:

i) advocate to existing providers and funders for initiatives that increase opportunities for young people to enter the labour market, be creative and generate new businesses

ii) work with The Southern Initiative (TSI) to increase the number of Māori and Pasifika Trades Training outcomes in South Auckland

iii) advocate to the Governing Body and council-controlled organisations to support strategic procurement of goods and services that create opportunities for local employment, especially for young people.

8. Staff have been engaging with local community groups, businesses and other TSI staff in identifying potential work programmes that will benefit young people in the Manurewa Local Board area.

9. Draft options were presented at a workshop with the local board on 23 May 2019. Members provided strategic direction and identified priority activities to support that direction. Further direction for allocation of funding will be sought in quarter one 2019.

10. Options that have been discussed include:

Option one

· partner with Vertical Horizons to deliver noho based Health and Safety training for 16 young people from Manurewa entering into trades related employment

Option two

· partner with Te Kaha O Te Rangatahi to deliver a community-led Employment Brokerage Programme to assist and support young people from Manurewa into employment and/or higher further education

Option Three

· deliver a programme with KidsCoin that will keep students at school, provide a part-time employment option and provide employment skills that will help them in their career.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. TSI staff have worked with the Community Empowerment unit to ensure the smooth transition and effective on-going delivery of Youth Connections.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. The draft options noted above align with the local board plan outcome ‘More young people with skills and clear goals that enable successful transitions into employment.’.

13. Draft options were presented at a workshop with the local board on 23 May 2019. Members provided strategic direction and identified priority activities to support that direction.

Tauākī whakaaweawe Māori

Māori impact statement

14. The Southern Initiative has developed strong relationships with local Māori community organisations and iwi.

15. All options seek to achieve effective outcomes for Māori through the provision of training, quality employment outcomes and wellbeing.

16. Options also include the potential for some of the Youth Connections funding to be directed to Māori organisations to improve Māori outcomes in terms of education and employment.

Ngā ritenga ā-pūtea

Financial implications

17. The total value of the Manurewa Youth Connections programme is $40,000 towards the provision of training, quality employment outcomes and wellbeing for Manurewa young people.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. In the unlikely event that activities will not be delivered within indicative timeframes and budget, this will be communicated to the local board through either through quarterly reporting or, where appropriate, memos or workshops.

Ngā koringa ā-muri

Next steps

19. Following budget approval by the local board, TSI staff will investigate the draft options further through a workshop in quarter one 2019.

20. Staff will report to the local board on work programme activities quarterly to provide an update on progress and highlight any risks.

21. Any insights and learnings gained from the programme will be shared with the local board at the end of the programme.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Youth Connections 2019/2020 Work Programme	3

Ngā kaihaina

Signatories

Author

Dhaya Haran - Specialist Advisor – Youth Employment

Authorisers

Sue Travaglia - Manager Shared Prosperity - The Southern Initiative/West Worx

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 June 2019

Manurewa Local Board Governance Forward Work Calendar - June 2019

File No.: CP2019/09098

Te take mō te pūrongo

Purpose of the report

1. To present to the Manurewa Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next six months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the Governance Forward Work Calendar as at 6 June 2019.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Forward Work Calendar as at 6 June 2019	3

Ngā kaihaina

Signatories

Author	Rohin Patel - Democracy Advisor - Manurewa
Authorisers	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

[1] The proposal may also meet the definition of a venue-for-hire. These facilities have similar characteristics to a small community centre but without an on-site manager or coordinated programming. The Community Facilities Network Plan states that the council will not build additional venues-for-hire.

[2] The study, The Manurewa and Manukau Central Community Needs Assessment 2016, found no need for a new community facility, instead recommending investment in existing facilities.

Chairperson	Angela Dalton
Deputy Chairperson	Stella Cattle
Members	Joseph Allan
	Sarah Colcord
	Angela Cunningham-Marino
	Rangi McLean
	Ken Penney
	Dave Pizzini

No	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum or Local Board
1	Waste Bylaw Statement of Proposal	10	11 April 2019	Regulatory Committee
2	Chairperson’s Report	18	16 May 2019	Orakei Local Board
3	Notice of Motion - Member D Roche - Ecological and Climate Emergency Declaration	12	4 June 2019	Waitemata Local Board

No.	Title	Page
a ⇩	Manurewa Local Board - Workshop Record - 2 May 2019	3
b ⇩	Manurewa Local Board - Workshop Record - 9 May 2019	3
c ⇩	Manurewa Local Board - Workshop Record - 23 May 2019	3
d ⇩	Manurewa Local Board - Workshop Record - 30 May 2019	3