Maungakiekie-Tāmaki Local Board
OPEN MINUTES
|
Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Onehunga Community Centre, 83 Church Street, Onehunga, on Tuesday, 25 June 2019 at 4.00pm.
Chairperson |
Chris Makoare |
|
Deputy Chairperson |
Debbie Burrows |
|
Members |
Don Allan |
|
|
Bernie Diver |
|
|
Nerissa Henry |
|
|
Maria Meredith |
|
|
Alan Verrall |
|
ABSENT
Councillor |
Josephine Bartley |
With apology |
|
ALSO PRESENT
Deputy Mayor |
Bill Cashmore |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Maungakiekie-Tāmaki Local Board 25 June 2019 |
|
The Chair opened the meeting and welcomed the Deputy Mayor Bill Cashmore and everyone present.
There were no declarations of interest.
Resolution number MT/2019/72 MOVED by Deputy Chairperson D Burrows, seconded by Member MM Meredith: That the Maungakiekie-Tāmaki Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 May 2019 as true and correct. |
Resolution number MT/2019/73 MOVED by Chairperson C Makoare, seconded by Member MM Meredith: That the Maungakiekie-Tāmaki Local Board: b) confirm the extraordinary minutes of its meeting, held on Tuesday, 4 June 2019 as true and correct. |
There were no leaves of absence.
|
The local board would like to acknowledge the passing of Ruth Violet Fiao'o Bartley (nee Burke), the mother of Councillor Josephine Bartley. Thoughts and prayers are with the family at this time. |
|
|
6.2 |
|
|
The local board would like to extend their best wishes to Mr Bill Raffles from the Onehunga Combined Sports Trust for a full recovery after having undergone surgery this week. |
|
|
There were no petitions.
8.1 |
|
|
Resolution number MT/2019/74 MOVED by Chairperson C Makoare, seconded by Member D Allan: That the Maungakiekie-Tāmaki Local Board: a) thank Louise Poole for her attendance. |
8.2 |
|
|
8.3 |
|
|
Resolution number MT/2019/75 MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows: That the Maungakiekie-Tāmaki Local Board: a) thank Veeshayne Patuwai from Mad Ave Community Trust for her attendance. |
There was no public forum.
There was no extraordinary business.
11 |
|
|
Resolution number MT/2019/76 MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows: That the Maungakiekie-Tāmaki Local Board: a) receive the Governing Body Member’s update. |
Note: Item 12 was taken after item 17
Maungakiekie-Tāmaki Local Board 2019/2020 Local Economic Development Work Programme |
|
|
Resolution number MT/2019/81 MOVED by Chairperson C Makoare, seconded by Member MM Meredith: That the Maungakiekie-Tāmaki Local Board: a) approve the 2019/2020 local economic development work programme as presented in attachment A. |
12 |
Chairperson's Report |
|
Resolution number MT/2019/77 MOVED by Chairperson C Makoare, seconded by Member D Allan: That the Maungakiekie-Tāmaki Local Board: a) receive the Chairperson’s report. |
13 |
|
|
14 |
|
|
Resolution number MT/2019/78 MOVED by Chairperson C Makoare, seconded by Member B Diver: That the Maungakiekie-Tāmaki Local Board: a) receive the Auckland Transport June 2019 update report; b) note that there is:
i) high pedestrian movement along Beachcroft Avenue towards Queenstown Road; ii) concern for pedestrian safety along Beachcroft Avenue, particularly regarding students walking to and from school;
c) request Auckland Transport commission a safety audit of pedestrian movements and traffic behaviour along the entire span of Beachcroft Avenue.
|
15 |
Maungakiekie-Tāmaki Strategic Partnership Grants 2018/2019 Round Two |
||||||||||||||||||||||||||||||||||||||||
|
Resolution number MT/2019/79 MOVED by Chairperson C Makoare, seconded by Member D Allan: That the Maungakiekie-Tāmaki Local Board: a) approve the following Strategic Partnerships Grant applications:
b) decline the following Strategic Partnerships Grant applications:
|
18 |
Approval of the Maungakiekie-Tāmaki Local Board 2019/2020 local environment work programme |
||||||||||||||||||
|
Resolution number MT/2019/82 MOVED by Chairperson C Makoare, seconded by Member N Henry: That the Maungakiekie-Tāmaki Local Board: a) approve the Maungakiekie-Tāmaki local environment work programme as per attachment A, to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as summarised in the table below:
|
16 |
Glen Innes and Panmure Community Needs Assessment |
|
Resolution number MT/2019/80 MOVED by Chairperson C Makoare, seconded by Member B Diver: That the Maungakiekie-Tāmaki Local Board: a) receive the findings of the Glen Innes and Panmure Community Needs Assessment (Attachment A); b) approve staff working with Panuku Development Auckland to develop options for the future delivery of services currently provided from Panmure Library and Panmure Community Hall that: i) reflect the need for ongoing library and community services in the Panmure Town Centre (as identified in the Glen Innes and Panmure Community Needs Assessment); ii) consider the asset condition of the Panmure Library and Panmure Community Hall and the cost of addressing any issues; iii) explores using optimisation as a primary funding source for capital investment.
c) request staff report back by December 2019 with indicative costs and an implementation plan for enabling free entry for casual court use of Lagoon Leisure Centre; f) approve staff working with the Tāmaki Regeneration Company to understand the potential for partnering for capital investment in the long term that: i) supports the future delivery of library and community places services in Glen Innes Town Centre; ii) complements other services provided by facilities located on Ruapotaka Reserve.
g) note that staff are in early discussions with the Tāmaki Regeneration Company and HLC regarding HLC funding the removal of the mound between the Glen Innes Library and Te Oro, identified as a safety concern in the Glen Innes and Panmure Community Needs Assessment; h) request staff to conduct ongoing community engagement to ensure the needs of the community are included in the future options for library and community services in Glen Innes. |
Note: meeting adjourned at 5.46pm and reconvened at 5.49pm
Note: Deputy Mayor Bill Cashmore left the meeting.
Item - 17. Maungakiekie-Tamaki Local Board 2019/2020 Local Economic Development Work Programme - has been moved to another part of the document.
Item - 18. Approval of the Maungakiekie-Tāmaki Local Board 2019/2020 local environment work programme - has been moved to another part of the document.
19 |
Maungakiekie-Tāmaki Local Board Community Facilities Work Programme 2019 - 2022 |
|
Resolution number MT/2019/83 MOVED by Chairperson C Makoare, seconded by Member MM Meredith: That the Maungakiekie-Tāmaki Local Board: a) approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report; b) approve in principle the 2020 – 2022 Community Facilities Indicative Work Programme (years two and three) as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report; c) approve the Community Facilities Work Programme risk adjusted programme (RAP) projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required, to meet expected financial expenditure for the 2019/2020 financial year; d) note that the inclusion in the2019/2020 Community Facilities Work Programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019; e) provide the following feedback for consideration by the Environment and Community Committee in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets: i) requests that local strategic plans, such as the Greenways Plan, Open Space Network Plan and future reserve management plans, are considered in the growth funding option development process;
ii) requests that, in future, the local board is involved in the identification of growth funded projects.
f) note that budget allocation for all projects in the 2019/2020 Community Facilities Work Programmes and the 2020 – 2022 Community Facilities Indicative Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses; g) note that the Local Board Delegations Protocols provide for lease renewals to be processed in consultation with the relevant portfolio holder. In the absence of a Local Board Community Facilities portfolio, lease renewals should be presented to the local board at workshop. |
20 |
Approval of the Maungakiekie-Tāmaki Local Board Community Services 2019/2020 Work Programme |
|
A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
|
Resolution number MT/2019/84 MOVED by Deputy Chairperson D Burrows, seconded by Member B Diver: That the Maungakiekie-Tāmaki Local Board: a) approve the tabled 2019/2020 Maungakiekie-Tāmaki community services work programme. |
|
a Maungakiekie-Tamaki Community Services Work Programme 2019/2020 |
|
Note: Under Standing Order 1.9.7 Chairperson C Makoare requested that their assenting vote be recorded. |
21 |
Approval of the Maungakiekie-Tāmaki Local Board Youth Connections 2019/2020 Work Programme |
|
Resolution number MT/2019/79 MOVED by Chairperson C Makoare, seconded by Member D Allan: That the Maungakiekie-Tāmaki Local Board: a) approve the 2019/2020 Youth Connections work programme to be delivered by The Southern Initiative as per attachment A. |
22 |
Approval of the Maungakiekie - Tāmaki Local Board Plans and Places 2019/2020 work programme |
|
Resolution number MT/2019/86 MOVED by Chairperson C Makoare, seconded by Member MM Meredith: That the Maungakiekie-Tāmaki Local Board: a) approve the Maungakiekie-Tāmaki Local Board Plans and Places work Programme for 2019/2020 financial year as per Attachment A. |
23 |
|
|
Resolution number MT/2019/80 MOVED by Chairperson C Makoare, seconded by Member N Henry: That the Maungakiekie-Tāmaki Local Board: a)note the new statutory responsibility of the chief executive: facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001; b) amend standing order 2.3.3 by replacing: Calling an extraordinary meeting at earlier time The chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business. The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting. with: Calling an emergency meeting The chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business. The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting. c) amend standing order 7.2.3 by replacing: Notification of extraordinary meetings Where the council calls an extraordinary meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. with: Notification of extraordinary / emergency meetings Where the council calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances. d) amend standing order 9.4 (Definitions) by replacing: Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002. with: Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002. Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002. e) amend standing order 9.4 (Definitions) by replacing: Meeting means: (a) any first or ordinary or extraordinary meeting of the local board with: Meeting means: (a) any first or ordinary or extraordinary or emergency meeting of the local board f) amend standing order 9.4 (Definitions) by replacing: Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region. with: Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region. g) amend standing order 9.4 (Definitions) by replacing: Working day means any day of the week other than: (a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day (b) a day in the period commencing with 25 December in any year and ending with 15 January in the following year. with: Working day means any day of the week other than: (a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day (b) Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday (c) Auckland Anniversary Day (d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year. h) amend the following standing orders: i) SO 2.3: replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings” ii) SO 7.2.4: replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings” iii) SOs 1.1.3, 2.4.1, 2.4.2, 7.3.2: replace the words “extraordinary meeting” with “extraordinary or emergency meeting” i) amend standing order 3.3.3 to remove the requirement to be representing the council: Conditions for attending by electronic link The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are: a) where
the member is b) to accommodate the member’s illness or infirmity c) in emergencies. a) The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote. |
24 |
Delegation of local board feedback on the Kāinga Ora – Homes and Communities Bill |
|
Resolution number MT/2019/86 MOVED by Chairperson C Makoare, seconded by Member D Allan: That the Maungakiekie-Tāmaki Local Board: a) delegate authority to Maungakiekie-Tāmaki Local Board member D Burrows to input into Auckland Council’s submission on the Kāinga Ora – Homes and Communities Bill. |
25 |
Delegation of local board feedback on the Climate Change Response (Zero Carbon) Amendment Bill |
|
Resolution number MT/2019/87 MOVED by Chairperson C Makoare, seconded by Member A Verrall: That the Maungakiekie-Tāmaki Local Board: a) delegate authority to Maungakiekie-Tāmaki Local Board member N Henry to input into Auckland Council’s submission on the Climate Change Response (Zero Carbon) Amendment Bill. |
26 |
|
|
Resolution number MT/2019/90 MOVED by Chairperson C Makoare, seconded by Member D Allan: That the Maungakiekie-Tāmaki Local Board: a) receive the attached Governance Forward Work Calendar. |
27 |
|
|
Resolution number MT/2019/91 MOVED by Deputy Chairperson D Burrows, seconded by Member N Henry: That the Maungakiekie-Tāmaki Local Board: a) receive the local board record of workshops held on 4, 11 and 18 June 2019. |
28 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number MT/2019/92 MOVED by Chairperson C Makoare, seconded by Member D Allan: That the Maungakiekie-Tāmaki Local Board: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C 1 and 3 Kings Road, Panmure
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
6.35pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
6.40pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
|
|
d) agree that the decision and report be made public upon Planning Committee approval in August. |
6.40pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON
DATE:......................................................................
CHAIRPERSON:.......................................................