Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Onehunga Community Centre, 83 Church Street, Onehunga,  on Tuesday, 25 June 2019 at 4.00pm.

 

present

 

Chairperson

Chris Makoare

 

Deputy Chairperson

Debbie Burrows

 

Members

Don Allan

 

 

Bernie Diver

 

 

Nerissa Henry

 

 

Maria Meredith

 

 

Alan Verrall

 

 

ABSENT

 

Councillor

Josephine Bartley

With apology

 

 

ALSO PRESENT

 

Deputy Mayor

Bill Cashmore

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Maungakiekie-Tāmaki Local Board

25 June 2019

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed the Deputy Mayor Bill Cashmore and everyone present.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number MT/2019/72

MOVED by Deputy Chairperson D Burrows, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 28 May 2019 as true and correct.

CARRIED

Resolution number MT/2019/73

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:

b)         confirm the extraordinary minutes of its meeting, held on Tuesday, 4 June             2019 as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Mrs Ruth Violet Fiao'o Bartley

 

The local board would like to acknowledge the passing of Ruth Violet Fiao'o Bartley (nee Burke), the mother of Councillor Josephine Bartley. Thoughts and prayers are with the family at this time.

 

 

 

6.2

Mr Bill Raffles

 

The local board would like to extend their best wishes to Mr Bill Raffles from the Onehunga Combined Sports Trust for a full recovery after having undergone surgery this week.

 

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

The Charter For Compassion

 

Resolution number MT/2019/74

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      thank Louise Poole for her attendance.

CARRIED

 

8.2

Nga Hau Maiangi Inc

 

This item was withdrawn.

 

8.3

Mad Ave Community Trust

 

Resolution number MT/2019/75

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)      thank Veeshayne Patuwai from Mad Ave Community Trust for her attendance.

CARRIED

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Governing Body Member's Update

 

Resolution number MT/2019/76

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)      receive the Governing Body Member’s update.

CARRIED

 

Note: Item 12 was taken after item 17

 

17

Maungakiekie-Tāmaki Local Board 2019/2020 Local Economic Development Work Programme

 

Resolution number MT/2019/81

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:

a)      approve the 2019/2020 local economic development work programme as presented in attachment A.

CARRIED

 

 

 

12

Chairperson's Report

 

Resolution number MT/2019/77

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      receive the Chairperson’s report.

CARRIED

 

13

Board Member's Reports

 

No reports were received.

 

14

Auckland Transport June Update

 

Resolution number MT/2019/78

MOVED by Chairperson C Makoare, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

a)         receive the Auckland Transport June 2019 update report;

b)             note that there is:

 

             i)        high pedestrian movement along Beachcroft Avenue towards Queenstown Road;

            ii)        concern for pedestrian safety along Beachcroft Avenue, particularly regarding students walking to and from school;

 

c)       request Auckland Transport commission a safety audit of pedestrian movements and traffic behaviour along the entire span of Beachcroft Avenue.

 

CARRIED

 

15

Maungakiekie-Tāmaki Strategic Partnership Grants 2018/2019 Round Two

 

Resolution number MT/2019/79

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      approve the following Strategic Partnerships Grant applications:

Application ID

Applicant

Project

Recommended funding

MTPG18192-04

Te Karanga Charitable Trust

Creative Pathways, Tipu Ake youth group and Mentoring in Maungakiekie-Tāmaki

 $15,000

MTPG18192-08

Touch New Zealand Association

Tamaki Community TouchED

 $17,700

MTPG18192-09

Third Space Project To-Wahi (Your Place)

Your Place - To Wahi project

 $30,000

MTPG18192-07

EcoMatters Trust

Community Bike Hub

$25,000

Total

 

$87,700

 

b)      decline the following Strategic Partnerships Grant applications:

Application ID

Applicant

Project

Recommended funding

MTPG18192-01

The GeneNow Financial Literacy Trust

Food Literacy and Food Sources

$0

MTPG18192-10

Trust MYRIVR

Community Empowerment Event Outreach

$0

MTPG18192-11

Miss Genesis Moana

HYPE

$0

 

CARRIED

 

18

Approval of the Maungakiekie-Tāmaki Local Board 2019/2020 local environment work programme

 

Resolution number MT/2019/82

MOVED by Chairperson C Makoare, seconded by Member N Henry:  

That the Maungakiekie-Tāmaki Local Board:

a)      approve the Maungakiekie-Tāmaki local environment work programme as per attachment A, to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as summarised in the table below:

Project

Budget

Low carbon lifestyles

$26,250

Love your neighbourhood (EcoMatters Environment Trust)

$10,000

Experiential learning and action for water in schools

$40,000

Pest education and management for schools

$20,000

Industrial Pollution Prevention – Penrose and Mt Wellington

$12,000

Tāmaki Estuary Environmental Forum

$5,000

Manukau Harbour Forum

$8,000

Total

$121,250

 

CARRIED

 

16

Glen Innes and Panmure Community Needs Assessment

 

Resolution number MT/2019/80

MOVED by Chairperson C Makoare, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

a)      receive the findings of the Glen Innes and Panmure Community Needs Assessment (Attachment A);

b)      approve staff working with Panuku Development Auckland to develop options for the future delivery of services currently provided from Panmure Library and Panmure Community Hall that:

i)     reflect the need for ongoing library and community services in the   Panmure Town Centre (as identified in the Glen Innes and Panmure Community Needs Assessment);

ii)    consider the asset condition of the Panmure Library and Panmure Community Hall and the cost of addressing any issues;

iii)   explores using optimisation as a primary funding source for capital investment.

 

c)      request staff report back by December 2019 with indicative costs and an implementation plan for enabling free entry for casual court use of Lagoon Leisure Centre;

d)      request Panuku Development Auckland and Auckland Transport report back by December 2019 on the potential to use the Local Board Transport Capital Fund to improve pedestrian access to Lagoon Leisure Centre, leveraging off changes being made as a result of AMETI;

e)      request staff report back by December 2019 with an options paper for activating Glen Innes Community Hall that includes providing onsite access to one or more of the neighbours based in Ruapotaka Reserve and programming complementary activities that respond to local priorities;

f)       approve staff working with the Tāmaki Regeneration Company to understand the potential for partnering for capital investment in the long term that:

i)     supports the future delivery of library and community places services in Glen Innes Town Centre;

ii)    complements other services provided by facilities located on Ruapotaka Reserve.

 

g)      note that staff are in early discussions with the Tāmaki Regeneration Company and HLC regarding HLC funding the removal of the mound between the Glen Innes Library and Te Oro, identified as a safety concern in the Glen Innes and Panmure Community Needs Assessment;

h)      request staff to conduct ongoing community engagement to ensure the needs of the community are included in the future options for library and community services in Glen Innes.

CARRIED

Note: meeting adjourned at 5.46pm and reconvened at 5.49pm

Note: Deputy Mayor Bill Cashmore left the meeting.

 

Item - 17. Maungakiekie-Tamaki Local Board 2019/2020 Local Economic Development Work Programme - has been moved to another part of the document.

 

Item - 18. Approval of the Maungakiekie-Tāmaki Local Board 2019/2020 local environment work programme - has been moved to another part of the document.

 

19

Maungakiekie-Tāmaki Local Board Community Facilities Work Programme 2019 - 2022

 

Resolution number MT/2019/83

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:

a)    approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report; 

b)    approve in principle the 2020 – 2022 Community Facilities Indicative Work Programme (years two and three) as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report;

c)    approve the Community Facilities Work Programme risk adjusted programme (RAP) projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required, to meet expected financial expenditure for the 2019/2020 financial year;

d)    note that the inclusion in the2019/2020 Community Facilities Work Programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019;

e)    provide the following feedback for consideration by the Environment and Community Committee in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets:

i)    requests that local strategic plans, such as the Greenways Plan, Open Space       Network Plan and future reserve management plans, are considered in the       growth funding option development process;

 

ii)   requests that, in future, the local board is involved in the identification of       growth funded projects.

             

f)     note that budget allocation for all projects in the 2019/2020 Community Facilities Work Programmes and the 2020 – 2022 Community Facilities Indicative Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses;

g)    note that the Local Board Delegations Protocols provide for lease renewals to be processed in consultation with the relevant portfolio holder.  In the absence of  a Local Board Community Facilities portfolio, lease renewals should be presented to the local board at workshop.

CARRIED

 

20

Approval of the Maungakiekie-Tāmaki Local Board Community Services 2019/2020 Work Programme

 

A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2019/84

MOVED by Deputy Chairperson D Burrows, seconded by Member B Diver:  

That the Maungakiekie-Tāmaki Local Board:

a)      approve the tabled 2019/2020 Maungakiekie-Tāmaki community services work programme. 

CARRIED

 

Attachments

a     Maungakiekie-Tamaki Community Services Work Programme 2019/2020

 

Note: Under Standing Order 1.9.7 Chairperson C Makoare requested that their assenting vote be recorded.

21

Approval of the Maungakiekie-Tāmaki Local Board Youth Connections 2019/2020 Work Programme

 

Resolution number MT/2019/79

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      approve the 2019/2020 Youth Connections work programme to be delivered by The Southern Initiative as per attachment A.

CARRIED

 

22

Approval of the Maungakiekie - Tāmaki Local Board Plans and Places 2019/2020 work programme

 

Resolution number MT/2019/86

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:

a)      approve the Maungakiekie-Tāmaki Local Board Plans and Places work Programme for 2019/2020 financial year as per Attachment A.

CARRIED

 

23

Changes to Local Board Standing Orders

 

Resolution number MT/2019/80

MOVED by Chairperson C Makoare, seconded by Member N Henry:  

That the Maungakiekie-Tāmaki Local Board:

a)note the new statutory responsibility of the chief executive:

facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001;

b)      amend standing order 2.3.3 by replacing:

Calling an extraordinary meeting at earlier time

The chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

with:

Calling an emergency meeting

The chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

c)      amend standing order 7.2.3 by replacing:

Notification of extraordinary meetings

Where the council calls an extraordinary meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting.

with:

Notification of extraordinary / emergency meetings

Where the council calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances.

d)      amend standing order 9.4 (Definitions) by replacing:

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

with:

Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002.

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

e)      amend standing order 9.4 (Definitions) by replacing:

Meeting means:

(a)  any first or ordinary or extraordinary meeting of the local board

with:

Meeting means:

(a) any first or ordinary or extraordinary or emergency meeting of the local board

f)       amend standing order 9.4 (Definitions) by replacing:

Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region.

with:

Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region.

g)      amend standing order 9.4 (Definitions) by replacing:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) a day in the period commencing with 25 December in any year and ending with 15 January in the following year.

with:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday

(c)  Auckland Anniversary Day

(d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year.

h)      amend the following standing orders:

i)       SO 2.3:

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

ii)      SO 7.2.4:

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

iii)     SOs 1.1.3, 2.4.1, 2.4.2, 7.3.2:

replace the words “extraordinary meeting” with “extraordinary or emergency meeting”

i)       amend standing order 3.3.3 to remove the requirement to be representing the council:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are: 

a)   where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

b)   to accommodate the member’s illness or infirmity

c)   in emergencies.

a)      The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

CARRIED

 

24

Delegation of local board feedback on the Kāinga Ora – Homes and Communities Bill

 

Resolution number MT/2019/86

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      delegate authority to Maungakiekie-Tāmaki Local Board member D Burrows to input into Auckland Council’s submission on the Kāinga Ora – Homes and Communities Bill.

CARRIED

 

 

 

 

25

Delegation of local board feedback on the Climate Change Response (Zero Carbon) Amendment Bill

 

Resolution number MT/2019/87

MOVED by Chairperson C Makoare, seconded by Member A Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)      delegate authority to Maungakiekie-Tāmaki Local Board member N Henry to input into Auckland Council’s submission on the Climate Change Response (Zero Carbon) Amendment Bill.

CARRIED

 

26

Governance Forward Work Calendar

 

Resolution number MT/2019/90

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      receive the attached Governance Forward Work Calendar.

CARRIED

 

27

Record of Maungakiekie-Tāmaki Local Board Workshops

 

Resolution number MT/2019/91

MOVED by Deputy Chairperson D Burrows, seconded by Member N Henry:  

That the Maungakiekie-Tāmaki Local Board:

a)      receive the local board record of workshops held on 4, 11 and 18 June 2019.

CARRIED

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

29        Procedural motion to exclude the public

Resolution number MT/2019/92

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

C         1 and 3 Kings Road, Panmure

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information with regards to a proposed plan change submission that has not occured as yet and a conceptual development outcome that has not been approved by the Panuku Programme Sponsors Group.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

6.35pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.40pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

1 and 3 Kings Road, Panmure

 

d)         agree that the decision and report be made public upon Planning Committee             approval in August.

  

 

6.40pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

     DATE:......................................................................

 

 

 

CHAIRPERSON:.......................................................