1 Apologies
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Ngāti Whātua Ōrākei Reserves Board:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 13 May 2019, as a true and correct
record.
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4 Extraordinary
Business
Section 46A(7) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Ngāti
Whātua Ōrākei Reserves Board
11 June 2019
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Pourewa Creek Recreation Reserve
entranceway and nursery developments
File No.: CP2019/10032
Te take mō te
pūrongo
Purpose of the report
1. To
authorise expenditure of up to $1.88m in the 2019/20 financial year to complete
the Pourewa entranceway and nursery development.
Whakarāpopototanga matua
Executive summary
2. Refer
attached Pourewa Nursery Project Charter.
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Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) authorise
expenditure of up to $1.88m in the 2019/20 financial year to complete the
Pourewa entranceway and nursery development.
b) note
that the Pourewa Creek Recreation Reserve entrance way and nursery works have
been granted resource consent and it is forecasted the works will be
completed by May 2020.
c) note
that the Pourewa Nursery Project in line with the project charter (attachment
A of the report) has been approved to commence and $220k has been approved
from the 2018/19 budget (see resolution NGA/2019/10).
|
Horopaki
Context
3. The
Pourewa Nursery Project was presented to the Ngāti Whātua
Ōrākei Reserve Board (reserve board) on 13 May 2019. The presentation
included an electronic copy of detailed plans, a video recording from key
individuals who might be working with the nursery and a presentation from Tom
Irvine GM Transformation Whai Maia.
4. The
purpose of the presentation was to get approval for commencement of the project
and authorisation of the $2.1m budget (see file number CP2019/07219).
5. The
reeroard resolved to approve commencement of the Pourewa Nursery Project in
line with the project charter subject to Ngāti Whātua Trust Board
approval. The Board also authorised project expenditure of up to $220k from the
2018/19 budget (see resolution NGA/2019/10).
6. This
report then looks to approve the remaining project budget of approximately
$1.88m.
7. The
remaining budget will be brought forward as per the reforecast budget presented
at the reserve board meeting in May 2019 (see resolution NGA/2019/7). The
relevant budget lines are presented in the table below.
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Pourewa Creek
Developments
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2018/19
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2019/20
|
|
Project funding
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$220,000
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$1,879,800
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Tātaritanga me ngā
tohutohu
Analysis and advice
8. An
initial benefits analysis has been undertaken to help clarify key impacts of
this project and return for investment of rate payer funding. This is attached
and will be incorporated into the programme charter to track and measure these
benefits. A summary of key benefits is outlined below.
Public Access
9. The
site is not practically open to the public at the moment so is not receiving
public visitors. This project will create both pedestrian and carpark access
for the public.
10. This
project will enable public access and also consider communication and manaaki
through the establishment of a visitor arrival whare.
Education
11. The
project will assist in educational outcomes through the identification and
documentation of sites of cultural significance.
12. Through
the provision of learning opportunities in the nursery activities including
methods of ecological restoration, types of plants and their properties (rongoā).
This will include establishing a rongoā preparation facility to protect
and share this valuable matauranga.
13. The
nursery will support at least 1 research project. Potential research
projects being considered include biodiversity, re-forestation and water
quality testing with Auckland University of Technology and the University of
Auckland and an urban carbon research with Carbon Watch NZ.
Community
14. The
project will improve networking across key community groups with a particular
focus on the nursery and native restoration areas.
Environmental
15. The
nursery will provide plants and ecological activity for the ongoing
regeneration and revitalisation of Pourewa Creek Recreation Reserve, Whenua
Rangatira Reserve and the surrounding water ways.
16. The
nursery will provide a coordination point for pest eradication. This will
include a reduction in all types of biological pests. Activities will include
coordination with community groups and the public to remove pests from the
local area. Updating and maintaining databases and a referral to research
findings to document the impact e.g. increase in native birds and other
biodiversity.
17. The
project will support the protection of biodiversity through the introduction of
a seed bank and will promote the special provenance of Tamaki plant life.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩ 
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Project Charter: Pourewa Creek Recreation Reserve
entranceway and nursery
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19
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b⇩
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Benefits Register: Pourewa Creek Recreation Reserve
entranceway and nursery
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25
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Ngā kaihaina
Signatories
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Author
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Thomas Irvine – General Manager Transformation,
Whai Maia
|
|
Authorisers
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Jamie Sinclair – Chief Executive, Ngāti
Whātua Ōrākei Trust
Jane Aickin - Kaiwhakahaere Te Waka Tai-ranga-whenua
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 June 2019
|
|
Ngāti
Whātua Ōrākei Reserves Board
Financial Plan 2018-28
August 2018
Scope
1. This
plan provides an overview of the projects anticipated through the Draft Pourewa
Master Plan, Whenua Rangatira Reserve and Pourewa Creek Recreation Reserve
Management Plans.
2. It
provides a point in time view of the scope of work, estimate of priorities,
cost of development and ongoing operations over the next ten years and is
intended to be kept under constant review.
3. While
the projects have been established through robust planning processes and are a
priority for Ngāti Whātua Ōrākei and the Ngāti
Whātua Ōrākei Reserves Board (reserves board) all projects are
subject to wider community consultation (until such time as a management plan
anticipating specific initiatives is adopted). Future whanau and
community engagement may influence the scope of works. In addition, the
Whenua Rangatira and Pourewa Creek Recreation Reserve Combined Master Plan is
currently being developed and this will inform future changes to this financial
plan.
Co-governance and co-management
4. The
Orakei Act 1991 created New Zealand’s first co-governed public park
– Whenua Rangatira. In 2012 Pourewa Creek Recreation Reserve was
added to the existing co-governance arrangement via the Ngāti Whātua
Ōrākei Act Claims Settlement Act 2012.
5. Over
the course of this ten year financial period Ngāti Whātua
Ōrākei (NWO) and Auckland Council (AC) will be embarking on their
fourth decade of co-governance. The journey over the first three decades can be
roughly categorised into three phases:
a) Taking
time to reunite with the Whenua Rangatira and getting to know each other
b) Planning
(creation of the Whenua Rangatira Management Plan)
c) Restoration
and Ngāti Whātua Ōrākei reclaiming a full kaitiaki role
6. The
Ngāti Whātua Ōrākei Reserves Board Financial Plan 2018-28
(plan) has been developed through workshops at both a governance and management
level. This plan only reflects the Auckland Council budget for the Whenua
Rangatira and Pourewa Creek Recreation Reserve (Whenua and Pourewa).
However there is a lot of investment in the Whenua and Pourewa by Ngāti
Whātua Ōrākei staff and Auckland Council staff and it is the
intent to start to capture this and reflect this in future plans.
7. The
single biggest priority for Ngāti Whātua Ōrākei and the
reserves board in the first three years of this plan is investment in
tourism. This represents the fourth significant phase along the journey
of co-governance. This proposed investment will deliver an outstanding destination
for Aucklander’s and visitors in time for the America’s
Cup
Revenue assumptions
8. There
are two existing revenue streams from the Whenua and Pourewa that will continue
for the 10 year life of the plan:
· Events
– fees for use of the Whenua Rangatira are set by the reserves board but
levied by the Auckland Council events team and then transferred to the reserves
board quarterly.
· Vodafone
– once the Ngāti Whātua Ōrākei Claims Settlement Act
2012 came into effect in February 2013 the reserves board inherited a
commercial lease in the form of a Vodafone NZ cell tower.
· Further
income is projected in outer years for commercial revenue return from
tourism. This is forecast to start and increase from 2022.
Operational funding assumptions
9. Governance,
planning and communication
· Reserves board
secretariat – a half time technical support person has been funded by the
reserves board for several years. This is forecast to continue for the
life of the plan.
· The cost of running
the reserves board including insurance, audit fees, legal, koha and other
incidental costs is provided for. Note: in addition to this Te Puni
Kōkiri funds the board members payments, catering and venue fees.
This is not reflected in this budget.
· Management plan and
feasibility funding – Following the completion of the master plan the two
existing management plans will be reviewed and combined with a view to
specifically contemplating and consulting with the public on specific developments
and changes. This will prevent the need for individual notification of
leases or developments and provide a transparent vehicle for public
engagement.
· Feasibility funding
is included in 2022/23. This funding is forecast in the middle of the
plan to help direct investment in the outer years.
· Brand, identity and
website – it is anticipated that in year one the board would develop a
tohu or a brand to support the vision and the scale of activity as well as the
increased presence of staff and experiences on Pourewa and the Whenua.
Year two includes funding for the development of a basic but dedicated website
to increase access to information, programmes and events. Ongoing funding
allows for collection and use of images, videos, collateral, communications
advice and support.
10. Ecology
and maintenance
· Ecological
restoration via the ongoing chemical free programme is accelerated in this plan
(particularly for Pourewa) with provision to obtain a pest free environment
with a view to long term species reintroduction. The plan reflects 3-4
dedicated staff to run the pest free and ecological restoration programme as
well as run some education initiatives.
· Maintenance
(including revegetation and green works) - Maintenance of the Whenua and
Pourewa is predominantly carried out by Ōkahu Rakau (a business unit of
Ngāti Whātua Ōrākei Whai Maia Ltd) with support from Ventia
and Treescape for specialist works. It is anticipated costs of
maintenance will increase commensurate with developments (provided for in
consequential operating costs).
11. World
class visitor experience and storytelling
· Fibre – in
line with the capital investment in fibre, operational budget provision is made
for the cost of providing broadband to both Pourewa and the Whenua to ensure
public access to free broadband.
· Story telling -
Assumes support for public programmes and events including interpretative walks
and events. This does not include any specific programming that may occur
in any future tourism developments.
· Kaitiaki summer
services - continuation of this successful programme with an increased budget
to increase hours/brand/presence.
· Research and
monitoring - Seed funding is shown for an ongoing ecological and visitor
monitoring programme noting that additional funding and support is anticipated
from aligned research organisations and NWO.
Capital funding assumptions
12. Whenua
Rangatira Developments
· Brand and identity -
upgrade/roll out of improved signage/brand at all entrances. Complemented
by operational budget for (website, communications etc). $120,000
including design and consent is assumed in 2018-20 and a second phase of
funding of $120,000 is assumed over 2025-27.
· Mahuhu o te Rangi
– house Mahuhu on the Whenua Rangatira in a purpose built whare
waka. The budget assumption for this whole project is $310,000 with a
particular focus on the whare waka and interpretation. This funding is
intended to provide a publicly accessible home for this taonga.
Specialised waka restoration (if agreed) is not provided for within this
budget.
· Improved access - it
is anticipated a central spine/shared path (3 metre wide walking/cycling) will
be designed and developed that runs between Ōkahu and Mission Bay and perpendicular to this up to the Mahuhu o te
Rangi near the marae. This will be a connector and storytelling spine and
help manage safe visitor flow. It is assumed capital contribution
will also be sought from Auckland Transport. The location will be
informed by the master plan. Planning, consent and delivery is expected
over 2021-26.
· Kaitiaki –
capital funding is provided for small initiatives arising from the overall
kaitiaki programme such as proving a mobile base to operate from and signage
collateral. Staff currently working at Ōkahu Bay over the summer
struggle to promote the values of the site including the rubbish free and smoke
free policies and have requested a stronger presence.
· Tourism and
storytelling - assumes design and installation of basic story boards (or
similar) and ongoing interpretation displays.
· Waka culture –
assumes development of an iconic new facility near the water at Ōkahu over
the years 2026-28.
· Fibre - a capital
investment is needed which will require ongoing service costs to ensure high
visitation areas have access to free broadband.
13. Pourewa
Creek Developments
· Brand and identity -
upgrade/roll out of improved signage/brand at all entrances. Complemented
by operational budget for (website, communications etc). $120,000
including design and consent is assumed in 2021-23.
· Recreation
facilities - provision is made for picnic tables, seating and wharepaku.
· Access - improved
vehicle access including an upgraded vehicle entrance and a path network.
Funding is spread across the first seven years of the plan (2018-27).
· Waka culture –
assumes access to water at Pourewa in 2023/24.
· Nursery - complete
the relocation and upgrade of the plant growing facilities/nursery.
· Fibre - a capital
investment is needed which will require ongoing service costs to ensure high
use areas have access to free broadband.
14. Renewals
· All assets (except
those run under lease) are recorded by Auckland Council in its asset management
system and renewal funding is forecast in this system. The reserves board
is the administering body of assets and liable for their replacement. The
funding shown in the attached is based on the current asset renewal forecast
held by Auckland Council’s asset management system.
Grant funding
15. The
assumption made in this plan is that there are two larger built investments
where the reserves board via Auckland Council will make a contribution to
Ngāti Whātua Ōrākei (NWO) who will lead the
development. This assumes NWO will obtain the remaining investment
funding. The two overarching investments are a tourism facility on the
Whenua Rangatira and an ecological education centre on Pourewa. These
will be leased to NWO from the reserves board and this lease will stipulate a
financial return to the reserves board where there is a commercial element or
profit forecast. NWO will run these facilities and take the bulk of the risk
and the return.
16. Detailed
design and business modelling for these developments has not yet been completed
so forecast revenue to the reserves board is considered to be conservative at
this point in time.
17. The
grant funding is tagged in Auckland Council’s Long Term Plan
2018-29. As this is tagged as a grant the release of funds from Auckland
Council will be contingent on a grant agreement and a number of conditions
being met.
