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Resolution
number OP/2019/85
MOVED by Chairperson L Fuli, seconded by Member R
Autagavaia:
That the Ōtara-Papatoetoe
Local Board:
a) note
the new statutory responsibility of the chief executive:
facilitating and fostering
representative and substantial elector participation in elections and polls
held under the Local Electoral Act 2001;
b) amend
standing order 2.3.3 by replacing:
Calling an extraordinary meeting at earlier time
The chairperson, or if they are unavailable, the
chief executive, may call a meeting for an earlier time if this is necessary
to deal with the business.
The person calling such a meeting must give each
member and the chief executive notice of the time and place of the meeting
and the matters in respect of which the meeting is being called, by whatever
means is reasonable in the circumstances, at least 24 hours before the
meeting.
with:
Calling an emergency meeting
The chairperson, or if they are unavailable, the
chief executive, may call an emergency meeting for an earlier time than is
provided in Standing Order 2.3.2 if this is necessary to deal with the
business.
The person calling such a meeting must give each
member and the chief executive notice of the time and place of the meeting
and the matters in respect of which the meeting is being called, by whatever
means is reasonable in the circumstances, at least 24 hours before the
meeting.
c) amend
standing order 7.2.3 by replacing:
Notification of extraordinary
meetings
Where the council calls an
extraordinary meeting but cannot give public notice to the extent required in
Standing Order 7.2.1, the council must publicly notify the meeting, and the
general nature of business to be considered at it, as soon as reasonably
practicable before the meeting.
with:
Notification of extraordinary /
emergency meetings
Where the council calls an
extraordinary or emergency meeting but cannot give public notice to the
extent required in Standing Order 7.2.1, the council must publicly notify the
meeting, and the general nature of business to be considered at it, as soon
as reasonably practicable before the meeting. If it is not practicable to
publish a notice in newspapers before the meeting, the council must publicly
notify the meeting as soon as practicable on the council’s website and
in any other manner that is reasonable in the circumstances.
d) amend
standing order 9.4 (Definitions) by replacing:
Extraordinary meeting has the
meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.
with:
Emergency meeting has the meaning
defined in clause 22A of Schedule 7 of the Local Government Act 2002.
Extraordinary meeting has the
meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.
e) amend
standing order 9.4 (Definitions) by replacing:
Meeting means:
(a) any
first or ordinary or extraordinary meeting of the local board
with:
Meeting means:
(a) any
first or ordinary or extraordinary or emergency meeting of the local board
f) amend
standing order 9.4 (Definitions) by replacing:
Publicly notified means notified to members of the public by a notice printed in
appropriate newspapers circulating in the Auckland region.
with:
Publicly notified means made known to members of the public by a notice on the council’s
website, until any opportunity for review or appeal has lapsed, and by a
notice printed in appropriate newspapers circulating in the Auckland region.
g) Amend
standing order 9.4 (Definitions) by replacing:
Working day means any day of the
week other than:
(a) Saturday, Sunday,
Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s
birthday and Labour Day
(b) a day in the period
commencing with 25 December in any year and ending with 15 January in the
following year.
with:
Working day means any day of the
week other than:
(a) Saturday,
Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the
sovereign’s birthday and Labour
Day
(b) Where
Waitangi Day or ANZAC Day falls on a weekend, the following Monday
(c) Auckland
Anniversary Day
(d) a day in
the period commencing with 20 December in any year and ending with 10 January
in the following year.
h) Amend
the following standing orders:
i) SO
2.3:
replace the heading
“Extraordinary meetings” with “Extraordinary and emergency
meetings”
ii) SO
7.2.4
replace the heading
“Extraordinary meetings” with “Extraordinary and emergency
meetings”
iii) SOs
1.1.3, 2.4.1, 2.4.2, 7.3.2:
replace the words “extraordinary
meeting” with “extraordinary or emergency meeting”
i) Amend
standing order 3.3.3 to remove the requirement to be representing the
council:
Conditions for attending by
electronic link
The local board or its committees
may give approval for a member to attend meetings by electronic link, either
generally or for a specific meeting. Situations where approval can be given
are:
a) where
the member is representing the council at a place that makes their
physical presence at the meeting impossible or impracticable
b) to
accommodate the member’s illness or infirmity
c) in
emergencies.
The member who is seeking to attend by electronic link may not
take part in the vote to give approval. The only exception is where there is
an emergency, in which case the member seeking to attend by electronic link
can take part in the vote.
CARRIED
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