Ōtara-Papatoetoe Local Board

 

OPEN  Minutes

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Totara Room, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 18 June 2019 at 5.00pm.

 

present

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ashraf Choudhary, QSO, JP

 

 

Mary Gush

From 5.58pm, Item 13

 

Dawn Trenberth

 

 

ABSENT

 

 

Donna Lee

 

 

 

ALSO PRESENT

 

 

Councillor Alf Filipaina from 5.27pm to 6.22pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

18 June 2019

 

 

 

 

1          Welcome

 

The Chair Lotu Fuli led the meeting in prayer.

 

2          Apologies

  

Resolution number OP/2019/69

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         accept the apology from Member Donna Lee for absence and Member Mary Gush for lateness.

CARRIED

 

Note:   Apology from Councillors Efeso Collins.

 

 

3          Declaration of Interest

 

            Member Apulu Reece Autagavaia declared an interest in item 8.2: Deputation - Bottle store compliance with the Auckland Council Signage Bylaw as a member of the District Licensing Committee and Item 8.3: Deputation - Holy Cross Catholic School as a member of the Board of Trustees and took no part in the discussion and abstained from voting on these items.

 

Deputy Chair Ross Robertson declared a relationship interest in Item 17: Ōtara-Papatoetoe Quick Response Grant, Round Three 2018/2019 grant allocations applications QR1913-306 and QR 1913-307 as he is patron of the South Auckland Rangers Association and Football Sports Club and took no part in the discussion or voting of these applications.

 

Chair Lotu Fuli, Deputy Chair Ross Robertson, Members Apulu Reece Autagavaia, Dr Asfraf Choudhary, Mary Gush and Dawn Trenberth declared a relationship interest in item 17: Ōtara-Papatoetoe Quick Response Grant, Round Three 2018/2019 grant allocations application QR1913-335, Lets Get Legal trading as The Community Builders NZ Trust and delegated the decision to the Community Empowerment Department Manager.

 

 

4          Confirmation of Minutes

 

Resolution number OP/2019/70

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 4 June 2019, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 


 

 

 

6          Acknowledgements

 

6.1

Ruth Bartley

 

The Ōtara-Papatoetoe Local Board acknowledged Ruth Bartley (nee Burke) 69 years old, who passed away at 6.40 a.m Sunday June 16, 2019 surrounded by her children at Mercy Hospice after a short battle with cancer.
Ruth was born June 4 1950 in Apia Samoa and emigrated to Auckland New Zealand in the late 60s. She married the love of her life Eddie Bartley who passed away 6 October 1997. They have three children together which they raised in Mangere. Ruth worked most of her working life at De La Salle College in office administration and was instrumental in parent liaison.  She was much loved by the students who saw her as their ‘school Mum’.  Ruth was a leader in her Pacific community actively involved in PACIFICA Inc as a member of the Tamaki branch, as well as her church community at St Therese Church in Mangere East, and later St Pius Church in Glen Innes. Ruth’s legacy as a pioneering pacific woman is carried on by her daughter, Auckland Councillor Josephine Bartley.

 

 

Peter Kwan Lim

 

 

The Ōtara-Papatoetoe Local Board acknowledged Peter Kwan Lim who passed away at Middlemore Hospital on Monday 3rd June 2019.  He was a dedicated businessman and the owner of Lim Electronics in Manukau.  He was also a committee member of Manukau Business.  Peter was a longstanding member of the Papatoetoe West Rotary club and held many roles including President. He was also a member of the pistol club and was interested in promoting this sport.  He was dedicated to his family and we send our condolences to them for their sad loss.

 

 

Mike Brown

 

 

The Ōtara-Papatoetoe Local Board acknowledged Mike Brown, much loved Auckland Council staff member, Manager of the Papatoetoe pools and Papatoetoe Softball Club, Club Captain, who passed away recently.

 

 

Fonoifafo Mcfarland Seumanu

 

 

The Ōtara-Papatoetoe Local Board acknowledged Fonoifafo who was crowned Miss Samoa New Zealand last week. She is a resident of Ōtara and is a former student of Tangaroa College, class of 2012. At school her activities included Peer Support leader, sports woman, a key Cultural Group leader, School Ball Committee leader, Health Council member and committed school librarian. Fonoifafo comes from a family of nine and is the first to attend university. Fonoifafo completed a Bachelor of Nursing from Manakau Institute of Technology in 2015 and is a Public Health Nurse for Counties Manukau. Fonoifafo won the competition last week against five other contestants. She is the daughter of Pastor Lemmy and Nancy Seumanu, of Manumalo Baptist Church in Malaeimi, American Samoa. 

 

 

 

7          Petitions

 

There were no petitions.

 


 

 

8          Deputations

 

8.1

Deputation - Pursuit of Excellence - Papatoetoe Avengers Rugby Team

 

Luke Rivers, and his son Riley Dean-Rivers, winger for the Papatoetoe Avengers Rugby Team who has played for this team for seven years since 2012, from day one as Under 6 side, were in attendance to report back to the board on the Pursuit of Excellence grant that assisted their attending and winning the New Zealand Junior Rugby tournament held in Taupo in 20 September 2018.

 

 

Resolution number OP/2019/71

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Luke Rivers and Riley Dean-Rivers from the Papatoetoe Avengers Rugby Team for their attendance and presentation.

CARRIED

 

 

8.2

Deputation - Bottle store compliance with the Auckland Council Signage Bylaw

 

Nathan Cowie, Health Promotion Advisor, Alcohol Healthwatch Trust was in attendance to present to the Board on bottle store compliance with the Auckland Council Signage Bylaw in Ōtara -Papatoetoe.

 

A powerpoint presentation was given.  A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.

 

 

Member Apulu Reece Autagavaia declared an interest in this item as a member of the District Licensing Committee and took no part in the discussion and abstained from voting.

 

 

Resolution number OP/2019/72

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Nathan Cowie from the Alcohol Healthwatch Trust for his attendance and presentation.

CARRIED

 

Member Apulu Reece Autagavaia abstained from voting on this item.

 

 

Attachments

a     18 June 2019, Ōtara-Papatoetoe Local Board: Item 8.2 - Deputation - Bottle store compliance with Auckland Council Signage Bylaw - presentation

 

 

8.3

Deputation - Holy Cross Catholic School

 

Bruce Young, Principal of Holy Cross Catholic School was in attendance to request support from the board for their request to Auckland Transport for a barrier at the roundabout to protect their children.

 

 

Member Apulu Reece Autagavaia declared an interest in this item as a member of the Board of Trustees and took no part in the discussion and abstained from voting.

 

 

Resolution number OP/2019/73

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Bruce Young, Principal of Holy Cross Catholic School for his attendance and presentation.

CARRIED

 

Member Apulu Reece Autagavaia abstained from voting on this item.

 

 

9          Public Forum

 

9.1

Public Forum - Wot It Iz Club

 

Ang Mizziebo, Austin Satiu and Papa Siuki from the Wot It IZ Club were in attendance to introduce themselves to the board and talk about what they do.  The Wot It Iz Club, is a community group for all ages.

 

A powerpoint presentation was given.  A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/74

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That Ōtara-Papatoetoe Local Board:

a)         thank Ang Mizziebo, Austin Satiu and Papa Siuki from the Wot It IZ Club for their attendance and presentation.

CARRIED

 

Attachments

a     18 June 2019, Ōtara-Papatoetoe Local Board: Item 9.1 - Public Forum - Wot It Iz Club - presentation

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 a Notice of Motion was received from Chair Lotu Fuli for consideration under item 12.

 

Note items 12 and 18 were taken together.

 

12

Notice of Motion - Chairperson, Lotu Fuli - Land Owner Approval application for container at Rongomai Park

18

Land owner approval for the temporary installation of a storage container at Rongomai Park

 

Resolution OP/2019/75 a) was amended at the meeting of the Ōtara-Papatoetoe Local Board held on 19 September 2019 under item 18: New community lease for AMMI Athletics Club Incorporated at Rongomai Park, 80R Te Irirangi Drive, Clover Park.

 

 

Resolution number OP/2019/75

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)        approve the location of a storage container on Rongomai Park for use by AMMI Athletics Club Incorporated for a period of two years with a right of renewal or until the local board revokes its landowner approval.

b)        approve access to and give in principle approval for occupation of Rongomai Park by AMMI Athletics for the purpose of carrying out athletics activities on the park while we await the outcome of the Manukau Sportsbowl masterplanning process.

c)        note that except for the Rongomai Sports Trust, local board approval for access and occupation for other groups on Rongomai Park has never been sought.

d)        give in principle approval for access to all other existing user groups at Rongomai Park and request staff to provide advice to the local board on the occupation status of all groups using the park.

e)        request staff to note and respect the local board’s direction that unless there is an existing concept or master plan restricting sporting codes on a local park, all efforts should be made to ensure that a variety of codes and activities can be accommodated with priority to be given to those sports and activities the diverse communities who live locally want and choose to take part in.

CARRIED

 

 

Note:   Member M Gush joined the meeting at 5.56pm.

 

 

13

Governing Body Member Update

 

Resolution number OP/2019/76

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board

a)         receive the verbal report from the Manukau Ward Councillor Filipaina.

CARRIED

 

 

14

Board Members' Report

 

Deputy Chair Robertson’s and Member D Trenberth’s reports were tabled at the meeting.

 

A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/77

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written and oral reports.

CARRIED

 

Attachments

a     18 June 2019, Ōtara-Papatoetoe Local Board: Item 14 - Board Members' Reports - Deputy Chair Ross Robertson's June report.

b     18 June 2019, Ōtara-Papatoetoe Local Board: Item 14 - Board Members' Reports - Member Dawn Trenberth's June report.

 

 

15

Chairperson's Announcements

 

Resolution number OP/2019/78

MOVED by Member R Autagavaia, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

CARRIED

 

 

16

Auckland Transport June 2019 report to the Ōtara-Papatoetoe Local Board

 

Resolution number OP/2019/79

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the report entitled ‘Auckland Transport June 2019 report to the Ōtara-Papatoetoe Local Board’.

CARRIED

 

 

17

Ōtara-Papatoetoe Quick Response Grant, Round Three 2018/2019 grant allocations

 

Deputy Chair Ross Robertson declared a relationship interest in grants QR1913-306 and QR 1913-307 as he is patron of the South Auckland Rangers Association and Football Sports Club and took no part in the discussion or voting of these applications.

 

Chair Lotu Fuli, Deputy Chair Ross Robertson, Members Apulu Reece Autagavaia, Dr Asfraf Choudhary, Mary Gush and Dawn Trenberth declared a relationship interest in grant QR1913-335, Lets Get Legal trading as The Community Builders NZ Trust and the decision will be delegated to the Community Empowerment Department Manager.

 

 

Resolution number OP/2019/80

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)        reallocate $10,000 unspent budget from the Arts Community and Events work programme 2018/2019 line 1001 (Maori Responsiveness Plan) and any other unspent LDI opex budgets from other work programme lines to the Arts Community and Events work programme 2018/2019 line 333 Community Grants budget.

b)      agree to fund or part-fund each application in Quick Response Grant Round Three 2018/2019, as outlined in Table One:

Table One: Ōtara-Papatoetoe Quick Response Grant Round Three 2018/2019 applications

Application ID

Organisation

Requesting

funding for

Amount requested

Amount Approved

QR1913-302

Prudence Mann

Towards talent quest cost, venue hire, prizes, DJ, a sound system, food and drink.

$1,000.00

$500

QR1913-303

Mrs Losalia Aleva

Towards dance tutoring cost, venue hire, tutor fees and audio CD's.

$1,000.00

$600 tagged to Hall hire and administration

QR1913-308

Papatoetoe West School

Towards school production cost, Technical direction, sound and lighting operator, choreography and vocal coaching.

$2,000.00

$1,000

QR1913-309

Communicare CMA (Ak) Incorporated

Towards Papatoetoe friendship programme, venue hire cost

$1,070.00

$1,000

QR1913-310

Corina Grant

Towards advertising material cost, flyers, envelopes and business cards.

$400.00

$375

QR1913-315

Royal New Zealand Plunket Trust

Towards children’s’ play cost, toys, musical instruments, arts and crafts.

$1,830.00

$600

QR1913-317

South East Auckland Senior Citizens' Association Incorporated

Towards Diwali festival event cost, venue hire, hall set-up, decorations, clean-up, entertainment and utensils.

$2,000.00

$1,830

Tagged to Hall setup, decoration and clean-up and partial venue hire

QR1913-318

David Riley

Towards book printing cost.

$2,000.00

$2,000

QR1913-320

Piripono Te Kura Whakahou ki Otara

Towards e noho Marae cost, venue hire Ihumatao Marae.

$2,000.00

$2,000

QR1913-322

Auckland Wheelbreakers Incorporated

Towards Wheelbreakers basketball cost, venue hire.

$2,000.00

$2,000

QR1913-326

Te Tumu

Towards equipment cost, waka blades and paddles.

$1,000.00

$1,000

QR1913-328

Papatoetoe Adolescent Christian Trust

Towards volunteer training cost, training fees and catering.

$1,000.00

$1,000 tagged to In-house training

QR1913-330

UpsideDowns Education Trust

Towards professional cost, voice and speaking coaching fees.

$2,000.00

$1,000

Total

$19,300.00

$14,905.00

 

c)      decline the applications in Quick Response Grant Round Three 2018/2019, as outlined in Table Two:

Table Two: Ōtara-Papatoetoe Quick Response Grant Round Three 2018/2019 applications

Application ID

Organisation

Requesting

funding for

Amount requested

Declined

QR1913-301

Manukau Taniwha BMX Club

Towards fee cost of council land owner approval, for onsite BMX bike storage.

$658.00

Lower priority in the Ōtara-Papatoetoe Local Board area.

QR1913-306

South Auckland Rangers Association Football and Sports Club Incorporated

Towards salaries of Junior Club Development Officer.

$5,000.00

Lower priority in the Ōtara-Papatoetoe Local Board area.

QR1913-307

South Auckland Rangers Association Football and Sports Club Incorporated

Towards salary of Youth Club Development Officer.

$5,000.00

Lower priority in the Ōtara-Papatoetoe Local Board area.

QR1913-321

Parenting Place Charitable Trust

Towards salary cost for attitude presenters.

$2,000.00

Lower priority in the Ōtara-Papatoetoe Local Board area.

QR1913-325

Icon Trampoline Club Incorporated

Towards Icon Trampoline Club alarm system cost.

$2,000.00

Lower priority in the Ōtara-Papatoetoe Local Board area.

QR1913-327

Life Education Trust Counties Manukau

Towards work books for the Life Education Trust Counties Manukau programmes in schools.

$2,000.00

Ineligible – Already funded in this financial year.

QR1913-334

Youthline Auckland Charitable Trust

Towards equipment cost, replacement of chairs for Youthline centre.

$1,110.00

Lower priority in the Ōtara-Papatoetoe Local Board area.

Total

 

$17,768

 

d)      delegate the Community Empowerment Department Manager to make the decision on application QR1913-335 for Let’s Get Legal trading as The Community Builders NZ Trust.

Application ID

Organisation

Requesting

funding for

Amount requested

Staff Recommendation

QR1913-335

Let’s Get Legal trading as The Community Builders NZ Trust

Towards competition trip prize cost, van hire, accommodation, skyline, petrol and food.

$2,000.00

To Decline

 

CARRIED

 

Note:   Item 18: Land owner approval for the temporary installation of a storage container at Rongomai Park was considered with item 12: Notice of Motion – Landowner Approval application for container at Rongomai Park.

 

 

19

Approval of the 2019/2020 Ōtara-Papatoetoe Local Board local environment work programme

 

Resolution number OP/2019/81

MOVED by Member R Autagavaia, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the allocation of $211,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as summarised in the table below:

Project

Budget

Puhinui Reserve restoration

$20,000

Neat Streets Papatoetoe

$40,000

Building sustainable communities - Enviroschools year two

$41,000

Ōtara waterways coordinator

$15,000

Ōtara litter action plan

$40,000

Ōtara adopt a spot

$20,000

Ōtara community planting project

$10,000

Ōtara planting maintenance

$10,000

Ōtara Waterways and Lake Trust Communications

$2,000

Manukau Harbour Forum - Ōtara-Papatoetoe

$8,000

Tāmaki Estuary Environmental Forum - Ōtara-Papatoetoe

$5,000

Total

$211,000

 

CARRIED

 

 

20

Ōtara-Papatoetoe Local Board Community Facilities Work Programme 2019 - 2022

 

A memo regarding the plaque at Hayman Park Park to mark the launch of the stage 1 development, (recommendation i) was tabled at the meeting.

 

A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/82

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report

b)      approve in principle the indicative 2020 – 2022 Community Facilities Work Programme (years 2 and 3) as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report.

c)      approve the Community Facilities Work Programme risk adjusted programme (RAP) projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year.

d)      note that the inclusion in the 2019/2020 Community Facilities work programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019.

e)      provide the following feedback for consideration by the Environment and Community Committee in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets.

i)          support the timing for sports lighting and sports field upgrades (work programme ref 2470) and note that this is identified as a risk adjusted programme (RAP) project due to urgent need in the local board area

ii)          note that Hayman Park Stage 1 (work programme ref 2085) is close to completion and request further support towards Hayman Park Stage 2 development that remains unfunded.

f)       note that budget allocation for all projects in the 2019 – 2022 Community Facilities Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

g)      request the Manager Community Leases to follow the process outlined in the Local Board Delegation Protocols for all lease renewals and note that as there are no  appointed portfolio holders all consultation must be done through local board workshops.

h)      delegate to the chairperson authority to approve minor capital works projects, following receipt of written officer advice and workshop with the board, in accordance with work programme item SharePoint identification number SPID 3211 activity name Ōtara-Papatoetoe - LDI minor capex fund FY20.

i)       approve up to $5,000 LDI capex towards signage/plaque at Hayman Park to mark the launch of the stage 1 development.

CARRIED

 

Attachments

a     18 June 2019, Ōtara-Papatoetoe Local Board: Item 20 - Ōtara-Papatoetoe Local Board Community Facilities Work Programme 2019 - 2020 - Hayman park memo

 

 

21

Approval of the Ōtara-Papatoetoe  Local Board community services 2019/2020 work programme

 

A revised copy of the 2019/2020 community services work programme was tabled at the meeting.

 

A copy has been placed on the offical minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2019/83

MOVED by Deputy Chairperson R Robertson, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the 2019/2020 community services work programme (Attachment A tabled at the meeting) subject to the following changes:

          i)      delete work programme line 1133 OP: Parks Tree Planting Programme (Parks, Sport and Recreation work programme) and reallocate funding to Arts Community and Events work programme line 3318 Community Response Fund.

CARRIED

 

Attachments

a     18 June 2019, Ōtara-Papatoetoe Local Board: Item 21 - Ōtara-Papatoetoe Local Board community services 2019/2020 work programme 2019 - 2020 - Revised Attachment A

 


 

 

22

Ōtara-Papatoetoe Local Board 2019/2020 Local Economic Development Work Programme

 

Resolution number OP/2019/84

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      approve 2019/2020 local economic development work programme as presented in attachment A to this report.

CARRIED

 

 

23

Changes to Local Board Standing Orders

 

Resolution number OP/2019/85

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      note the new statutory responsibility of the chief executive:

facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001;

b)      amend standing order 2.3.3 by replacing:

Calling an extraordinary meeting at earlier time

The chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

with:

Calling an emergency meeting

The chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

c)      amend standing order 7.2.3 by replacing:

Notification of extraordinary meetings

Where the council calls an extraordinary meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting.

with:

Notification of extraordinary / emergency meetings

Where the council calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances.

d)      amend standing order 9.4 (Definitions) by replacing:

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

with:

Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002.

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

e)      amend standing order 9.4 (Definitions) by replacing:

Meeting means:

(a)  any first or ordinary or extraordinary meeting of the local board

with:

Meeting means:

(a) any first or ordinary or extraordinary or emergency meeting of the local board

f)       amend standing order 9.4 (Definitions) by replacing:

Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region.

with:

Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region.

g)      Amend standing order 9.4 (Definitions) by replacing:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) a day in the period commencing with 25 December in any year and ending with 15 January in the following year.

with:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday

(c)  Auckland Anniversary Day

(d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year.

h)      Amend the following standing orders:

i)       SO 2.3:

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

ii)      SO 7.2.4

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

iii)     SOs 1.1.3, 2.4.1, 2.4.2, 7.3.2:

replace the words “extraordinary meeting” with “extraordinary or emergency meeting”

i)       Amend standing order 3.3.3 to remove the requirement to be representing the council:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are: 

a)   where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

b)   to accommodate the member’s illness or infirmity

c)   in emergencies.

          The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

CARRIED

 

 

24

Governance Forward Work Calendar

 

Resolution number OP/2019/86

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED

 

 

25

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2019/87

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      note the workshop notes from the workshops held on Tuesday 7, 14, 21 and 28 May and 4 June 2019.

CARRIED

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

27

Approval of the Ōtara-Papatoetoe Local Board Youth Connection 2019/2020 work programme

 

Resolution number OP/2019/88

MOVED by Member R Autagavaia, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the allocation of $50,000 for the Youth Connections projects to be delivered by the Southern Initiative (TSI) for 2019/2020.

 

CARRIED

 

 

 

 

 

6.53 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................