Agenda of Ōrākei Local Board

Ōrākei Local Board

20 June 2019

Ōrākei Quick Response Round Two grant allocations

File No.: CP2019/08893

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Ōrākei Quick Response Round Two and Ōrākei Tree Protection Round Two 2018/2019.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for Ōrākei Quick Response Round Two 2018/2019 (Attachment B) and Tree Protection Round Two 2018/2019 (Attachment C).

3. The Ōrākei Local Board adopted the Ōrākei Community Grants Programme 2018/2019 (Attachment A) on 19 April 2018. The document sets application guidelines for community contestable grants.

4. The Ōrākei Local Board has set a total community grants budget of $218,907 for the 2018/2019 financial year. A total of $62,108 was allocated to Local Grants Round One, $115,784 was allocated to Local Grants Round Two and $31,941 was allocated to Quick Response Round One 2018/2019.

5. Further to this, Meadowbank and St Johns Residents Association (QR1912-102) refunded $810 from a $1500 grant, to the 2018/2019 grants budget, after two events did not proceed.

6. There is a remaining balance of $9,884 to be allocated between Quick Response Round Two and Tree Protection Round Two 2018/2019.

7. 18 applications were received for Ōrākei Quick Response Round Two 2018/2019, including four tree protection applications, requesting a total of $34,429.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) agree to fund, part-fund or decline each application received in Ōrākei Quick Response Round Two 2018/2019 listed in Table One.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR1912-203	Vicky Tamariki	Arts and culture	Towards the materials, shirts and facilitation to deliver a four-week creative programme for young Maori and Pacific girls.	$1,000.00	Eligible
QR1912-211	Bach Musica NZ Incorporated	Arts and culture	Towards the Somervell Church venue hire to deliver two musical education workshops.	$770.00	Eligible
QR1912-217	YMCA North Incorporated	Arts and culture	Towards the purchase of equipment and resources needed to paint community murals.	$2,597.00	Eligible
QR1912-201	Stonefields School	Community	Towards the bus transport cost for a Matariki event on 4 July 2019.	$1,290.00	Eligible
QR1912-204	Vicky Tamariki	Community	Towards the venue hire, materials and tools for a maker space in Ōrākei.	$1,000.00	Eligible
QR1912-205	Ellerslie Combined Probus Club	Community	Towards the venue hire, microphone hire and speaker fees for monthly meetings.	$1,200.00	Eligible
QR1912-206	Te Puawaitanga o Atareta Playcentre	Community	Towards the daily cleaning costs of the play centre.	$3,000.00	Eligible
QR1912-207	Remuera Chinese Association Incorporated	Community	Towards venue hire at Somervell Presbyterian Church for twice weekly meetings.	$3,000.00	Eligible
QR1912-208	Royal New Zealand Plunket Trust	Community	Towards the purchase of wooden toys and resources for the Meadowbank and Remuera playgroups.	$2,700.00	Eligible
QR1912-209	Katherine Winstone under the umbrella of Maungarei Community Christian Trust	Community	Towards the venue hire of Ōrākei Community Centre to hold weekly drama, dance and song education classes for pre-schoolers.	$3,000.00	Eligible
QR1912-212	Parenting Place Charitable Trust	Community	Towards the presenter wages to deliver mental health and life skills presentations to schools in the Ōrākei local board area.	$3,000.00	Eligible
QR1912-213	Stonefields Community Centre Incorporated	Community	Towards security fencing and the boarding up of windows and doors to prevent damage to the new community centre.	$2,000.00	Eligible
QR1912-216	Youthline Auckland Charitable Trust	Community	Towards the costs of training volunteer counsellors and telecommunications.	$3,000.00	Eligible
QR1912-202	Kohimarama Bowling Club Incorporated	Sport and recreation	Towards the materials and labour to replace the fluorescent lights.	$2,529.00	Eligible
Total				$30,086.00

b) agree to fund, part-fund or decline each application received in Ōrākei Tree Protection Round Two 2018/2019, listed in Table Two.

Application ID	Applicant	Requesting funding for	Amount requested	Eligibility
TRE1912-202	Tian Zheng Xu	Towards the pruning of a Totara tree.	$250.00	Eligible
TRE1912-203	Carol Elizabeth Jones	Towards the costs to reshape a Pin Oak (Swamp Spanish Oak).	$1,500.00	Eligible
TRE1912-206	Gabby Aves	Towards the tree works for a Pohutukawa tree.	$1,702.00	Eligible
TRE1912-207	Kirstine Jancys	Towards the tree works of an American Tulip Tree.	$891.00	Eligible
Total			$4,343.00

Horopaki

Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Ōrākei Local Board adopted its grants programme for 2018/2019 (Attachment A) on 19 April 2018 and will operate two quick response, two tree protection and two local grants rounds for this financial year.

12. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Based on the main focus of an application, a subject matter expert from the relevant department, will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōrākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

18. A summary of each application received for Ōrākei Quick Response Round Two 2018/2019 (Attachment B) and Tree Protection Round Two 2018/2019 (Attachment C) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

20. Eight applicants applying to Ōrākei Quick Response Round Two indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups is within the adopted 2018-2028 Long-term Plan and 2018/2019 local board agreement.

22. The Ōrākei Local Board has set a total community grants budget of $218,907 for the 2018/2019 financial year. A total of $62,108 was allocated to Local Grants Round One, $115,784 was allocated to Local Grants Round Two and $31,941 was allocated to Quick Response Round One 2018/2019. Further to this, Meadowbank and St Johns Residents Association (QR1912-102) refunded $810, from a $1500 grant, to the 2018/2019 grants budget, after two events (St Chads Christmas party 2018 and the community picnic) did not proceed. This leaves a remaining balance of $9,884 to be allocated between Quick Response Round Two and Tree Protection Round Two 2018/2019.

23. 18 applications were received for Ōrākei Quick Response Round Two 2018/2019, including four tree protection applications, requesting a total of $34,429.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Ōrākei Local Board allocation of funding for Quick Response Round Two and Tree Protection Round Two, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board Grants Programme 2018/2019	15
b ⇩	Ōrākei Quick Response Round Two 2018/2019 grant applications	19
c ⇩	Ōrākei Tree Protection Round Two 2018/2019 grant applications	79

Ngā kaihaina

Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Marion Davies - Grant Operations Manager

Shane King - Head of Operations Support

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

20 June 2019

Ōrākei Local Board 2019/2020 Local Economic Development Work Programme

File No.: CP2019/09800

Te take mō te pūrongo

Purpose of the report

1. To approve the Ōrākei local economic development work programme for the 2019/2020 financial year.

Whakarāpopototanga matua

Executive summary

2. This report introduces the proposed 2019/2020 financial year local economic development work programme for the Ōrākei Local Board as set out in attachment A.

3. The proposed work programme comprises the support of Young Enterprise Scheme ($2,000).

4. The total value of the Local Economic Development programme is $2,000.

5. The board is being asked to approve the 2019/2020 local economic development programme.

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a) approve 2019/2020 local economic development work programme as presented in attachment A to this report.

Horopaki

Context

6. This report provides the local board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

7. The 2019/2020 local economic development work programme has been developed having regard to the local board’s priorities for local economic development set out in the Ōrākei Local Board Plan 2017.

Young Enterprise Scheme ($2,000)

8. Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students.

9. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

10. The funding from the local board will support the delivery of the overall YES program, including the Kick Start days in February 2020 where we will specifically acknowledge local board support. The Kick start days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, and find out about their 2020 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The Local Board Economic Development Work Programme will be managed on behalf of the local board by ATEED.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. The projects noted above align with the local board plan outcome ‘A thriving economy which supports local businesses and town centres’.

13. The proposed local economic development work programme was workshopped with the local board on Thursday 14 March 2019, and a final draft was presented on Ōrākei workshop on Wednesday 9 May 2019. Edits have been made to reflect the direction received at the workshops.

Tauākī whakaaweawe Māori

Māori impact statement

14. There are no direct impacts as a result of this report on Māori. However, in implementing the programme Māori students at participating schools will be able to benefit from the experience and learnings from the YES.

Ngā ritenga ā-pūtea

Financial implications

15. The proposed 2019/2020 local economic development work programme will see the allocation of $2,000 of the board’s locally driven initiatives operating expenditure budget. This amount can be accommodated within the board’s total draft budget for 2019/2020.

16. The local economic development work programme progress will be reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17. There is a risk that the budget remains unspent as a result of the fact that initiatives supported in the financial year do not require the full amount allocated, or following the agreement of the programme external partners do not in turn proceed with the project.

Ngā koringa ā-muri

Next steps

18. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme from 1 July 2019. Where there is a need for further scoping of activities this will be undertaken and presented back to the local board as required.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board ATEED Work Programme 2019/2020	93

Ngā kaihaina

Signatories

Author

Luo Lei- Local Economic Development Advisor

Authorisers

John Norman – Strategic Planning Manager-Local Economic Development ATEED

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

20 June 2019

Approval of the 2019/2020 Ōrākei Local Board local environment work programme

File No.: CP2019/08549

Te take mō te pūrongo

Purpose of the report

1. To approve the 2019/2020 Ōrākei local environment work programme, totalling $339,900 of locally driven initiatives operational expenditure.

Whakarāpopototanga matua

Executive summary

2. The Ōrākei Local Board has identified several aspirations in its 2017 local board plan, including ‘the natural environment is valued, protected and enhanced by our communities’.

3. To give effect to these aspirations, staff developed a number of options for projects for the board to consider funding through its 2019/2020 local environment work programme.

4. The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at its 14 March 2019 and 9 May 2019 workshops. These projects include:

· Newmarket Stream community restoration project - $15,000

· Madills Farm stream restoration project - $16,200

· Hobson Bay Catchment Care Project (Waiata Reserve) - $31,200

· Victoria Portland Significant Ecological Area restoration - $10,000

· Eastern Bays Songbird Initiative - $70,000

· Community environmental enhancement fund - $20,000

· Tāmaki Estuary Environmental Forum (Ōrākei) - $5,000

· Ecological restoration on local parks - $151,000

· School moth plant competition - $6,500

· Ōrākei school marine project - $15,000.

5. This report recommends that the board approve this local environment and development work programme and associated budgets for delivery within the 2019/2020 financial year (see Attachment A).

6. The draft work programme has a total value of $339,900. This can be funded from within the board’s local environment initiatives budget and represents a 15 per cent increase on the board’s local environmental investment in 2018/2019.

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a) approve the Infrastructure and Environmental Services Work Programme 2019/2020 (as set out in Attachment A) and approves the allocation of $339,900 of locally driven initiative operating expenditure funding as summarised in the table below:

Project	Budget
Newmarket Stream community restoration project	$15,000
Madills Farm stream restoration project	$16,200
Hobson Bay Catchment Care Project (Waiata Reserve)	$31,200
Victoria Portland Significant Ecological Area restoration	$10,000
Eastern Bays Songbird Initiative	$70,000
Community environmental enhancement fund	$20,000
Tāmaki Estuary Environmental Forum (Ōrākei)	$5,000
Ecological restoration on local parks	$151,000
School moth plant competition	$6,500
Ōrākei school marine project	$15,000
Total	$339,900

Horopaki

Context

7. In late 2018, in alignment to its local board plan outcome ‘the natural environment is valued, protected and enhance by our communities’, the Ōrākei Local Board provided strategic direction to staff regarding the projects it would like to fund in the 2019/2020 financial year. The board noted its strong commitment to the environment, and in particular noted its:

· interest in continuing to partner with community groups such as From the Deck and the Eastern Bays Songbird Project to undertake environmental projects and restoration efforts in the local board area

· support for ecological restoration initiatives across local parks.

8. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment work programme for the board’s feedback at workshops on 14 March 2019 and 9 May 2019.

9. The board indicated its support in principle for the proposed projects and requested that staff increase the budget of the Stonefields Heritage Trail ecological restoration by $20,000 to a total of $30,000. Staff also recommended reallocating the ecological restoration budget for Waiatarua, Wharua and Waitaramoa Reserve to other parks in the programme as well as the neighbourhood liaison budget, as these areas are receiving funding through the natural environment targeted rate.

10. The local board also requested staff investigate joint projects with Ngāti Whātua o Ōrākei. This will be further considered in the 2020/2021 financial year, however, many projects will utilise the Ngāti Whātua o Ōrākei nursery such as the School moth plant competition.

11. Following the workshop on 9 May 2019, Local Board Services staff indicated that $122,000 of locally driven initiatives operational expenditure remained unallocated for the 2019/2020 financial year. In response to the available budget, staff developed two additional project proposals and increased the scope and budget for two existing projects for the board to consider for inclusion in the 2019/2020 financial year. These options were circulated via email to the local board on 20 May 2019 and support was confirmed for both options on 27 May 2019.

12. Based on these workshop discussions and local board feedback, a total of ten local environmental projects to be funded from the board’s locally driven initiatives operational budget are proposed. These will be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2019/2020 local environment work programme. The draft work programme has been amended to reflect local board feedback and is included as Attachment A to this report.

Tātaritanga me ngā tohutohu

Analysis and advice

13. A brief description of each of the proposed projects for delivery as part of the board’s 2019/2020 local environment work programme is provided below. Further detail on these projects is provided in Attachment A.

Newmarket Stream community restoration project – $15,000

14. To achieve the local board plan objective ‘the health of our waterways is improved’, the board has indicated it would like to continue supporting the Newmarket Stream community restoration project in the 2019/2020 financial year.

15. At its June 2017 and June 2018 business meetings, the board allocated $20,000 and $22,500 respectively of its locally driven initiatives budget to support the Newmarket Stream restoration project.

16. This will be the third year of board support and funding for 2019/2020 will focus on implementing year one of a five year schedule of restoration work that was developed in the 2018/2019 financial year. The restoration plan guides the control of pest plants and animals and riparian planting of native species. Community planting days will also be coordinated as part of the project.

17. This project is jointly funded by the Waitematā Local Board as the stream divides the local board areas. This stream restoration requires funding from both local boards for the restoration activities. The Ōrākei Local Board has a higher proposed investment of $15,000 than the Waitemata Local Board ($8,250) due to their desire to upscale restoration activities, including planting ponga on the stream banks to enhance ecological habitat.

18. This project will:

· increase both terrestrial and aquatic biodiversity by creating ecological corridors and restored riparian margins

· empower the local community to connect and advocate for their local natural environment and for positive freshwater outcomes

· involve the community in workshops about weeds, pests and riparian restoration.

Madills Farm stream restoration project - $16,200

19. To achieve the local board plan objective ‘the health of our waterways is improved’, the board has indicated it would like to continue supporting the Madills Farm stream restoration project in the 2019/2020 financial year.

20. This will be the fifth year of board support for the project which will continue to implement the Madills Farm Reserve Stream Restoration Plan 2015. The board allocated $20,000 towards this initiative in the 2018/2019 financial year (resolution OR/2018/109). Funding this year has decreased due to the schedule of works requiring less maintenance, specifically the funding will support:

· contractor weed control and site preparation

· plant ordering and delivery from Ngāti Whātua o Ōrākei nursery

· a community planting day and stream care and restoration education during the event

· communication via social and print media to promote the project and stream care messages to the wider community.

Hobson Bay Catchment Care Project (Waiata Reserve) - $31,200

21. To achieve the local board plan outcome ‘the natural environment is valued, protected and enhanced by our communities’, the board has indicated that it would like to continue to fund the Hobson Bay catchment care project.

22. The local board funded the development of the Hobson Bay Action Plan 2013 in recognition of the importance of Hobson Bay for recreational and environmental purposes. The action plan states that the ‘aquatic and marine values (of the bay) have not been well maintained and the water quality is not at an adequate standard for recreational use’. The plan also notes that the board will ‘advocate and work in a coordinated manner with other projects and initiatives to manage upstream impacts in the wider stormwater catchment at the source to reduce adverse effects in the Hobson Bay environment’.

23. This will be the fourth year of board support for this project which has historically focussed on Remuera Stream restoration (which runs into Hobson Bay) and ecological restoration, pest management and surveying stream life and enhancement planting of native species in Waiata Reserve.

24. Funding for the 2019/2020 financial year will support planting 1,000 trees to replace trees that have not successfully established in previous years, and cover barren areas where weeds are likely to establish. The project will include plant maintenance for those planted in previous years, weed control covering all priority areas, site preparation and plant supply and assistance at a volunteer planting day.

Victoria Portland Significant Ecological Area restoration - $10,000

25. To achieve the local board plan key initiative ‘work with landowners to restore and enhance waterways and significant ecological areas on private properties’, the board has indicated that it would like to continue to fund the Victoria Portland Significant Ecological Area restoration project.

26. This will be the fourth year of board support for this project which supports over 50 landowners whose property is located in a significant ecological area site in between Victoria Ave and Portland Road to undertake community restoration efforts.

27. The local board allocated $20,000 towards this initiative in the 2018/2019 financial year (resolution OR/2018/109). The recommended funding for the 2019/2020 financial year has decreased to $10,000 due to the community group having received significant support in the past and now being more self-sustainable in their restoration efforts.

28. During the 2019/2020 financial year this project will continue with the restoration of a Significant Ecological Area on private land, specifically focusing on the upper catchment of Victoria Ave and Portland Road. Project activities will include:

· weed control

· pest animal control

· revegetation on private land bounded by Victoria Avenue and Portland Road.

Eastern Bays Songbird Initiative - $70,000

29. To achieve the local board plan objective ‘more of our community participates in environmental enhancement projects’, the board has indicated that it would like to continue to fund the Eastern Bays Songbird Initiative work programme item.

30. At its June 2018 business meeting the board allocated $40,000 towards supporting the Eastern Bays Songbird Initiative (resolution OR/2018/109). This will be the second year of board support for the community group who aim to restore their environment to be filled with vibrant native birdlife through pest animal control.

31. Staff initially recommended allocating $50,000 towards this project in 2019/2020, which would provide facilitation and resource support to the Eastern Bays Songbird Initiative, including the provision of pest control and ecological monitoring resources and equipment.

32. Following the local board workshop on 9 May 2019, when Local Board Services staff requested projects be expanded to utilise $122,000 of unallocated locally driven initiatives operational expenditure, this funding recommendation was increased to $70,000. The additional $20,000 of funding will contribute towards a full-time position to be recruited for the group to engage community members and provide technical advice to residents.

Ecological restoration on local parks - $151,000

33. To achieve the local board plan outcome ‘the natural environment is valued, protected and enhanced by our communities’, the board has indicated it would like to continue to fund the ecological restoration projects on local parks, reserves and open spaces.

34. The benefits of the projects include:

· reduced invasive plant species present in the reserves limiting further spread both within the reserve and in other areas

· increase in native biodiversity and improved ecosystem

· improved social value of the reserve as a space for public recreation and enjoyment.

35. At the request of the board at a workshop held on 14 March 2019, ecological restoration and pest management budget for Stonefields Heritage Trail was increased from $10,000 to $30,000.

36. A list of reserves, project descriptions and budget allocations are summarised in Table 1 below.

Table 1: Ecological restoration and pest management in the Ōrākei Local Board area

Project	Description	Budget
Andersons Beach Reserve – phase three	This project will continue with pest plant control on areas cleared during work in the 2018/2019 financial year. Pest plant control will be undertaken throughout the reserve targeting the highest priority plant species. Up to 500 native plants will be planted in cleared areas depending on previous planting survival rates.	$10,000
Grampian Road Retention Dam – phase three	This project will continue with pest plant control on areas cleared during work in the 2018/2019 financial year as well as undertaking preparation for four planting sites in the area. Crown lifting work of invasive canopy trees for under-planting will be undertaken. Planting is dependent on what can be undertaken without affecting stormwater retention. Up to 750 plants will be planted dependant on previous planting survival rates.	$15,000
Hobson Bay Walkway One – phase three	Follow-up weed control and removal of remaining privets and wattles within scope (no taller than four metres) will be undertaken. Planting of 1,000 plants, including low grow amenity plantings, will be carried out.	$5,000
Hobson Bay Walkway Two, Thomas Bloodworth and Shore Road Reserve – phase three	Follow-up pest plant control on high priority species, tradescantia control and tree privet crown lifting will be undertaken. The project includes planting preparation and planting of native plants in gaps as required, some animal pest control targeting rats and possums will also be undertaken and community group Hapua Thrive will be consulted as part of the project.	$15,000
Lawry Reserve – phase three	This project will continue with pest plant control on areas cleared during work in the 2018/2019 financial year. Follow-up control of weeds will focus on: - tradescantia control - crown lifting of tree privet - control of the cape honeysuckle stand in the northern corner of the reserve. Depending on space created through control of tradescantia and tree privet, up to 250 native plants will be planted.	$5,000
Lingarth Reserve – phase three	Follow-up pest plant control will continue on priority species including periwinkle, English ivy and tradescantia. Animal pest control will be carried out targeting rats, possums and mustelids. This project originally involved further pest control work at Martyn Wilson Field and Sonia Reserve, this is no longer necessary as these areas will be funded by the natural environment targeted rate.	$3,000
Neighbourhood Liaison – phase two	Contractors will support residents and active community members around Dingle Dell Reserve and Hobson Bay, surveying properties for pest plants and providing education about pest plant and animal control and native planting. The project will provide some contracted pest plant control support to residents as well as pest plant and pest animal control tools and materials as appropriate.	$40,000
Ngapipi Coastal Cliffs – phase two	This project will continue with pest plant control along coastal cliffs from St Heliers to Anderson's Beach on areas cleared during work in the 2018/2019 financial year. Work during the 2019/2020 financial year will focus on pest tree control in priority areas.	$10,000
Ngapipi Reserve and Ngapipi Cliff Reserve – phase three	Follow-up pest plant control on priority pest plant species will continue. Up to 200 native plants will be planted depending on previous planting survival rates. Animal pest control will be carried out throughout the area targeting rats, possums and mustelids.	$15,000
Pamela Place Reserve – phase three	Work will include follow-up control of weeds throughout the reserve, planting preparation, and planting of up to 100 native plants depending on survival rates of previous planting in the 2018/2019 financial year. These will be mainly sedges in the understory riparian zone following clearance of the tradescantia.	$3,000
Stonefields Heritage Trail and wetlands – phase two	This project will fund the development of a five-year restoration plan with the local community group to recommend future pest plant, pest animal and planting opportunities. The year one recommendations from the restoration plan will be implemented in the 2019/2020 financial year.	$30,000
	Total	$151,000

Tāmaki Estuary Environmental Forum - $5,000

37. To achieve the local board plan objective ‘the health of our waterways is improved’, the board has indicated that it would like to continue to fund the Tāmaki Estuary Environmental Forum in the 2019/2020 financial year.

38. The Tāmaki Estuary Environmental Forum was established in the 1980s as a joint community and political advocate for the environmental protection of the Tāmaki Estuary. The member boards include Maungakiekie-Tāmaki, Ōrākei, Howick, Māngere-Ōtāhuhu and Ōtara-Papatoetoe local boards.

39. The board allocated $5,000 towards the forum in the 2018/2019 financial year to co-fund a coordinator for the group, as well as support volunteer clean-up events. Funding of $5,000 for the 2019/2020 financial year is sought to continue to fund a coordinator for 12 hours per week to support the forum and associated groups in progressing the vision for the Tāmaki Estuary. Remaining funds not used for the coordinator contract will be used to implement projects, such as beach clean-ups, which progress the vision of the forum.

40. During the 2018/2019 financial year the group achieved approximately 296 volunteer hours, engaged 148 volunteers, held four events and worked together to remove 1,066 kilograms of rubbish from the estuary and surrounding waterways.

New project: Community environmental enhancement fund - $20,000

41. To achieve the local board plan objective ‘more of our community participates in environmental enhancement projects’, the board has indicated that it would like to support a new project, a community environmental enhancement fund.

42. Staff initially recommended that the board allocate $10,000 towards a community environmental enhancement fund which will assist and grow Ōrākei-based community and landowner environmental enhancement initiatives. This grant will be open for one round and align with the Ōrākei Local Board community grants process. At the closure of the funding round, allocation recommendations will be provided by biodiversity and biosecurity staff and approved by the local board.

43. Financial support for projects will be allocated according to an agreed set of criteria that will be workshopped with the board in July or August 2019, and delivery overseen by council staff.

44. Following the local board workshop on 9 May 2019, when Local Board Services staff suggested projects be expanded to utilise some of the $122,000 of unallocated locally driven initiatives operational expenditure, this funding recommendation was increased to $20,000. The additional $20,000 of funding will increase the pool of money available to the community to undertake environmental initiatives in the Ōrākei Local Board area.

New project: School moth plant competition - $6,500

45. To achieve the local board plan key initiative ‘foster and support relationships with community groups and schools to undertake pest control’, the board has indicated that it would like to support a new project enabling a school moth plant competition.

46. Following the 9 May 2019 workshop when Local Board Services staff identified $122,000 of unallocated budget, staff proposed the funding of the school moth plant competition, which the board indicated its support for via email on 27 May 2019.

47. The school moth plant competition will engage all primary, intermediate and secondary schools in the Ōrākei Local Board Area. The competition will be held during the Easter school holidays in 2020, involving school students in the collection and photographing of moth plant pods. The competition will close with a school prizegiving and a weed swap where students bringing in the moth plant pods they have collected will be replaced with a native plant sourced from the Ngāti Whātua o Ōrākei nursery.

48. The budget will be used for promotional material of the project, weed bins, prizes for the top collectors and Ngāti Whātua o Ōrākei Nursery contracted to grow native plants for weed swap.

New project: Ōrākei school marine project - $15,000

49. To achieve the local board plan objective ‘our natural areas are restored and enhanced for present and future generations’, the board has indicated that it would like to support a new Ōrākei school marine project.

50. Following the 9 May 2019 workshop when Local Board Services staff noted the availability of unallocated budget, staff proposed the funding of the Ōrākei school marine project, which the board indicated its support for via email on 27 May 2019.

51. This project will support three Ōrākei Local Board schools to connect to and take action towards the protection of the marine environment. The project will provide experiential educational sessions that focus on identifying local marine issues (in areas such as Ōkahu Bay or Kohimarama Beach) and exploring potential solutions.

52. Local experiences will connect students to the marine environment and surrounding catchment. This could include activities such as snorkel surveys, shellfish monitoring, freshwater quality and fish monitoring, rocky shore studies, beach and snorkel clean-ups and bird or pest surveys. Staff will also seek to engage local businesses such as Kelly Tarlton’s as part of the project.

53. At the conclusion of the project, a student-led celebration will be held to share their learnings with the wider Ōrākei community, and the staff will make sure that the local board are invited to take part in it.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54. The draft 2019/2020 work programme has been developed in consultation with other council departments as part of the council’s integrated local board work programme approach. This approach aimed to improve the quality of advice for the local board through collaboration and understanding across departments.

55. In particular, the council’s Community Facilities department were involved in the development of the ecological restoration project scopes. If approved, they will contribute towards the delivery of the project in the 2019/2020 financial year, by advising on expanded maintenance contracts for parks under the natural environment targeted rate and ensuring local board investment is aligned with regional work programmes and budgets.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

56. The projects proposed for inclusion in the board’s 2019/2020 local environment work programme will have positive environmental outcomes across the Ōrākei Local Board area. Particular focus areas for the 2019/2020 work programme include parks as outlined in the ecological restoration projects, Madills Farm, Hobson Bay, Newmarket Stream, and the Eastern Bays Songbird catchment area.

Local board views

57. The projects noted above align with the local board plan outcome ‘the natural environment is valued, protected and enhanced by our communities’.

58. The proposed local environment work programme was discussed with the board at workshops on 14 March 2019 and 9 May 2019. The board indicated its support of the proposed projects outlined in this report at its 9 May 2019 workshop. The board endorsed the expanded scopes of the Eastern Bays Songbird Initiative and community environmental enhancement fund, as well as the additional school moth plant competition and Ōrākei school marine project via email on 27 May 2019.

Tauākī whakaaweawe Māori

Māori impact statement

59. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

60. Table 2 below outlines how each of the projects contributes towards Māori outcomes.

Table 2. Māori impact assessment of proposed projects for inclusion in the Ōrākei Local Board’s local environment work programme

Project	Māori impact assessment
Newmarket Stream community restoration project	This project will help to restore the mauri of the Newmarket Stream by implementing the management plan developed by Te Ngāhere. Plants for riparian planting will be sourced from Ngāti Whātua Ōrākei and Te Whangai nurseries.
Madills Farm stream restoration project	No specific consultation has been undertaken with Māori on the Madills Farm stream restoration project. However, local iwi will be invited to participate in the planting day.
Hobson Bay Catchment Care Project (Waiata Reserve)	No specific consultation has been undertaken with Māori on the Hobson Bay catchment care project. However, local iwi will be invited to participate in the planting day.
Victoria Portland Significant Ecological Area restoration	No consultation with Māori will be carried out as the project is focused on private land. However, it is acknowledged that environmental protection and biodiversity values have integral links with concepts of kaitiakitanga.
Eastern Bays Songbird Initiative	The Eastern Bays Songbird Project work with Ngāti Whātua o Ōrākei representatives on pest animal management in the Ōrākei Local Board area.
Community environmental enhancement fund	While no consultation with Māori will be carried out as part of this project, it is possible that this fund could be used to support environmental initiatives undertaken by Māori.
Tāmaki Estuary Environmental Forum	The forum’s terms of reference state that members include ‘local iwi with a historical relationship with the Tāmaki Estuary’. To date, local iwi have not participated in the forum. Local iwi will be invited again to participate in the 2019/2020 financial year.
Ecological restoration on local parks	No specific mana whenua or Māori engagement is planned for this work as pest control is undertaken by contractors. However, it is acknowledged that environmental protection and biodiversity values have integral links with concepts of kaitiakitanga.
School moth plant competition	Sustainable schools value a shared learning and understanding of what would have grown locally in the Ōrākei Local Board area through collaboration with Ngāti Whātua o Ōrākei. Staff plan to work alongside Ngāti Whātua o Ōrākei to improve biodiversity and provide year-round habitat and food for birds in our environment. Local employment for Māori will also be enhanced through contracting Ngāti Whātua o Ōrākei nursey to grow eco-sourced plants for the moth plant swaps.
Ōrākei school marine project	The Sustainable Schools programme integrates mātauranga Māori and tikanga into its work with schools, and this will be fostered wherever possible throughout this programme. The Sustainable Schools team will collaborate with Ngāti Whātua o Ōrākei to involve Māori students through local schools’ existing networks (such as the Ōrākei School te reo immersion classes).

Ngā ritenga ā-pūtea

Financial implications

61. The proposed 2019/2020 local environment work programme requires the allocation of $339,900 of the board’s locally driven initiatives operational budget. This amount represents a 15 per cent increase in expenditure from the 2018/2019 local environment work programme, which totalled $294,500.

62. The proposed local environment work programme can be accommodated within the board’s total draft budget for 2019/2020. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. If the proposed local environment work programme is not approved at the board’s June 2019 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2019/2020 financial year.

64. The risks and proposed mitigation measures associated with each of the proposed projects have been outlined in Attachment B to this report.

Ngā koringa ā-muri

Next steps

65. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2019). Regular reporting on project delivery will be provided through the board’s quarterly performance report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed 2019/2020 local environment work programme	107
b ⇩	Risks of proposed 2019/2020 local environmental projects	113

Ngā kaihaina

Signatories

Authors

Madison Little - Relationship Advisor

Jaimee Maha - Team Leader Relationship Advisory

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

No.	Title	Page
a ⇩	Auckland Transport update report - June 2019	117

No.	Title	Page
a ⇩	Ōrākei Local Board Progress and Achievements Report 1 January 2018 to 30 June 2019	135

Ōrākei Local Board

20 June 2019

Changes to Local Board Standing Orders

File No.: CP2019/09763

Te take mō te pūrongo

Purpose of the report

1. To provide information about the implications of the Local Government Regulatory Systems Amendment Act 2019 and to recommend changes to the Ōrākei Local Board’s standing orders to align with the change in the legislation.

Whakarāpopototanga matua

Executive summary

2. The Local Government Regulatory Systems Amendment Act 2019 (LGRSAA) makes changes to various statutes, including the Local Government 2002 Act (LGA), Local Government Official Information and Meetings Act 1987 (LGOIMA), the Local Electoral Act 2001, the Dog Control Act 1996, the Local Government (Rating) Act 2002 and the Rates Rebate Act 1973.

3. Prior to the legislation change, the LGA provided for an extraordinary meeting where:

(a) It could be called by resolution, or by requisition by the mayor or one third of the members

(b) The notice period was three days (unless it was called by resolution in which case the notice period could be not less than 24 hours)

(c) If it needed to be called earlier it could be called by the mayor, or, if the mayor was unavailable, the chief executive. The notice period could be not less than 24 hours.

4. As a result of the change, the meeting called under (c) above is referred to as an ‘emergency meeting’ rather than an’ extraordinary meeting’.

5. There is a change to the definition of public notice – which requires notification on a council’s website in addition to a newspaper.

6. There is a change to the definition of ‘working day’ to exclude a province’s anniversary.

7. Staff are taking the opportunity, while considering changes to standing orders, to propose an unrelated change to the current standing orders regarding attendance by electronic link. The current standing order requires a member seeking to attend by electronic link to be representing the council and unable to attend. The proposed change removes the requirement to be representing the council.

8. As detailed in LGA Schedule 7 clause 27 (3), a change to standing orders requires a 75 per cent majority vote. The Ōrākei Local Board’s standing orders need to be changed to reflect the changes in the law.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) note the new statutory responsibility of the chief executive:

facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001.

b) amend the heading for standing order 2.6.3 by replacing:

Calling an extraordinary meeting at earlier time

with:

Calling an emergency meeting

c) amend standing order 11.2.3 by replacing:

Public notification about extraordinary meetings

Where any extraordinary meeting of the Board is called, and notice of that meeting cannot be given in the manner required or permitted (by clause 2.6.1 as appropriate), the chief executive shall publicly notify or otherwise advertise that meeting and the general nature of business to be transacted at that meeting as soon as practicable before the meeting is to be held, as is reasonable in the circumstances.

with:

Notification of extraordinary / emergency meetings

Where the council calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 11.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances.

d) amend standing order 1.3 (Definitions) by replacing:

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

with:

Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002.

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

e) amend standing order 1.3 (Definitions) by replacing:

Meeting means:

(a) any first or ordinary or extraordinary meeting of the Board.

with:

Meeting means:

(a) any first or ordinary or extraordinary or emergency meeting of the Board.

f) amend standing order 1.3 (Definitions) by replacing:

Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region.

with:

Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region.

g) amend standing order 1.3 (Definitions) by replacing:

Working day means any day of the week other than:

(a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the Sovereign’s birthday and Labour Day

(b) a day in the period commencing with 25 December in any year and ending with 15 January in the following year.

with:

Working day means any day of the week other than:

(a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the Sovereign’s birthday and Labour Day

(b) Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday

(c) Auckland Anniversary Day

(d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year.

h) amend the following standing orders:

i) SO 2.6:

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

ii) SO 11.2.4

replace the words “extraordinary meetings” in the header and body with “extraordinary and emergency meetings”

iii) SOs 1.6.2, 3.1.3, 3.2.2, 11.3.2:

replace the words “extraordinary meeting” with “extraordinary or emergency meeting”

i) amend standing order 3.3.3 to remove the requirement to be representing the council:

Conditions for attending by electronic link

The Board may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are:

a) where the member is ~~representing the council or specifically the Board~~ at a place that makes their physical presence at the meeting impossible or impracticable

b) to accommodate the member’s illness or infirmity

c) in emergencies.

The member who is seeking to attend by electronic link may not take part in the vote to give approval EXCEPT is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

Horopaki

Context

9. The LGRSAA came into force on 21 March 2019. The Act is an omnibus Act in that it makes minor amendments to several pieces of legislation.

10. The LGRSAA amends the Local Electoral Act 2001 to include a new principle for “representative and substantial electoral participation in local elections and polls”, and imposes a new responsibility on the Chief Executive of the council by amending the Chief Executive’s responsibilities in the LGA s 42(2)(d):

(da) facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001;

11. It amends the definition of “public notice” and “publicly notified” under the LGA and the LGOIMA to require notification both on the council’s website and in newspapers.

12. It creates a new category of council meeting called an “emergency meeting”, separate from “extraordinary meeting”. Previously, extraordinary meetings had two types of notice requirements. Where the more urgent form of notice is used, the meeting is now referred to as an emergency meeting. This applies to giving notice to members under the LGA and to public notices under LGOIMA.

13. It amends the definition of working day under the LGA and LGOIMA to exclude a province’s anniversary day being counted as a “working day”.

14. It makes minor amendments to The Dog Control Act 996, the Local Electoral Act 2001, the Rates Rebates Act 1973 and makes changes to the LGA by specifying timeframes for making certain documents publicly available. These legislative changes are minor in nature and do not impact on local board standing orders.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The changes made by the LGRSAA are minor in nature, nevertheless it is necessary to amend the Ōrākei Local Board’s standing orders to align the language to reflect current legislation.

16. The Ōrākei Local Board may also wish to consider a change to standing orders which is not related to LGRSAA. Standing order 4.12.3 provides conditions for attending a meeting by electronic link:

Conditions for attending by electronic link

The Board may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are:

a) where the member is representing Auckland Council or specifically the Board at a place that makes their physical presence at the meeting impossible or impracticable

b) to accommodate the member’s illness or infirmity

c) in emergencies.

The member who is seeking to attend by electronic link may not take part in the vote to give approval EXCEPT where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

17. This standing order was adopted in 2015. Since that time the technology has improved, and remote attendance to most local board business meetings is now possible. However, the conditions in the standing order are very limiting and do not allow attendance by a member who is out of Auckland for non-council reasons.

18. Staff recommend amending the standing order by removing the requirement to represent the council in SO 4.12.3 (a):

a) where the member is ~~representing the council or specifically the Board~~ at a place that makes their physical presence at the meeting impossible or impracticable

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The changes to the standing orders do not impact on the wider council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. This is a report to 21 local boards. All local boards need to make changes to align their standing orders to LGRSAA.

Tauākī whakaaweawe Māori

Māori impact statement

21. The changes to standing orders brought about through the LGRSAA do not impact on the Māori community.

Ngā ritenga ā-pūtea

Financial implications

22. There are no financial implications to making these changes to standing orders.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. LGA Schedule 7 clause 27 (2) states that the standing orders of a local authority must not contravene the LGA or any other Act. If local board standing orders are not aligned to changes in the legislation, there is a risk that the local board may act inconsistently with the legislation by relying on standing orders that are not up to date.

Ngā koringa ā-muri

Next steps

24. Following the Ōrākei Local Board resolution to amend the standing orders, staff will make the appropriate changes and recirculate the updated standing orders.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Polly Kenrick - Business Process Manager

Authorisers

Kerri Foote, Operations and Improvements Manager, Local Board Services

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

20 June 2019

Board Member Report - Carmel Claridge

File No.: CP2019/10653

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That the Ōrākei Local Board:

i) endorse the proposed amendments to the Auckland Council Trade Waste Bylaw 2013

ii) note that frequent monitoring is a necessary component of action to prevent further pollution to Auckland’s waterways and the associated decline of marine biodiversity

iii) recommend that sufficient resources, staff time and the associated budget, are provided to ensure adequate levels and regular monitoring of compliance are delivered

c) request Auckland Transport install time restrictions on the angle parking on Meadowbank Rd at the commercial and retail block at the intersection with Tahapa Crescent.

d) request Auckland Transport install a red light camera to deter red light running by traffic travelling east along Remuera Rd at the intersection with Meadowbank Rd, and reassess current light phasing.

e) request that Auckland Transport advise on the current status of public access to the Ballarat St paper road extension, reporting on the feasibility and providing a rough order of costs to install a walking/cycling pathway from Abbotts Way to the formed part of Ballarat St.

f) request Auckland Transport renew and provide more visible “No Entry” signage for the Robert St, Ellerslie carpark at the exit onto Ladies Mile.

g) request Auckland Transport take measures to ensure safe entry/exit for residents of St Andrews’ Retirement Village at the entrance on West Tāmaki Rd.

h) note the recent legal decision in Australia concerning the use of Roundup (glyphosate product) by local authorities and seek advice from officers on the implications for Auckland Council and what measures are being taken to phase out the use of Round Up in public spaces.

Portfolio Lead: Transport

Other (alternate portfolio holder): Parks and Reserves

Transport

St Andrew’s Village exit onto West Tāmaki Road

Residents at the Village are reporting difficulty safely entering and exiting the Village by car at West Tāmaki Rd, citing visibility issues due to parked vehicles.

St Johns Rd / Meadowbank Rd – Red light running

Red light runners are a regular problem at this busy signalized intersection. The problem is caused by vehicles descending the incline on Remuera Rd travelling east as they fail to check their gathering speed approaching the lights. Beside this intersection is a petrol station and block of shops and businesses on both sides of St Johns Rd with a steady clientele crossing to access doctors, chemists, food outlets. The St Chad’s Church and Community Centre, and the Meadowbank Community Centre are within metres of the intersection. It is also on the walking school bus route to local schools – Mt Carmel and Meadowbank School. Local mothers have contacted me to advise that they do not consider it safe for their children to walk to and from school unaccompanied due to the lack of confidence they have that motorists will stop when they should at these lights. The phasing of the lights and cross signal is poorly timed. Pedestrians begin crossing on their signal while traffic is still driving through on the amber light. This needs to be addressed as a matter of urgency before someone is badly hurt.

Gowing Drive Safety Improvements Update

The plans for proposed safety improvements in Gowing Drive have been received and circulated amongst Board members for comment. The plans propose the removal of a substantial number of carparks on Gowing Drive to improve sightlines and enable easier access for buses. Red surfacing treatment at four locations is proposed, along with the installation of new side islands at a number of locations. Meadowbank St Johns Residents’ Association has also been sent the plans and on Saturday 1st June a small group of committee members met with myself and the Transport Sub Committee Chair to discuss what has been proposed. The group has already flagged concern about the extensive loss of parking.

Driver feedback sign locations have been suggested at 9, 40, 53, 85, 122, and 143 Gowing Drive, with two of the signs operational at any one time with locations changed on a regular basis to deter speeding along the entire length of the road.

Existing bus stops have been assessed and removal or relocation advised for safer location.

Meadowbank Rd Shops Restricted Parking

All day commuter parking at the block of shops and services located on Meadowbank Rd at the intersection with Tahapa Crescent is preventing local residents from using these amenities. This parking is less than a ten minute walk to the Meadowbank Train Station and like much of the parking in this vicinity is often full for the day from just after 7.00am. I have been approached by the Meadowbank St Johns Residents’ Association, who have the support of at least three of the existing business owners and a group known as the “Meadowbank Mums” who have requested time restricted parking be installed at this location.

Ballarat St Extension – Paper Road

This paper road which runs adjacent to the Edmund Hillary Retirement Village has until recently been inaccessible to the public. The stretch of unformed roading forms a useful link from Abbotts Way to the formed part of Ballarat St, Ellerslie which then intersects with Marua Rd. Whilst there are structural reasons why Ballarat St cannot be fully extended as planned due to the underground infrastructure, on the face of it there appears to be no impediment to the unformed road being used as a walkway/cycleway connection. The Ellerslie Residents’ Association has lobbied consistently for this project over a span of many years and views this transport link as vital for a walking/cycling alternative to enable access to the business district in Lunn Ave and arterial routes and public transport. This paper road forms the boundary between the Ōrākei Local Board and the Maungakiekie/Tāmaki Local Board areas, and there is potential for a joint Board project using Local Transport Capital Funding.

Robert St / Ladies Mile Carpark Exit

Vehicles attempting to enter the Robert St carpark at the ‘exit only’ access from Ladies Mile are creating safety issues. When faced with the traffic simultaneously using the exit drivers must often reverse back into Ladies Mile. The location of this carpark exit is near the very busy intersection with the Main Highway. Safety for pedestrians is being compromised, as well as other road users. Local residents have requested clearer and more visible signage to try to reduce this practice

Environment

TEEF

TEEF continues to run successful clean ups, and informative and educational events around the Tāmaki Estuary. A submission was provided by them on the Trade Waste Bylaw as attached which aligns well with the Board’s feedback as follows:

Ōrākei Local Board feedback on the Trade Waste Bylaw

“That the Ōrākei Local Board:

a) endorse the proposed amendments to the Auckland Council Trade Waste Bylaw 2013

b) note that frequent monitoring is a necessary component of action to prevent further pollution to Auckland’s waterways and the associated decline of marine biodiversity

c) recommend that sufficient resources, staff time and the associated budget, are provided to ensure adequate levels and regular monitoring of compliance are delivered.

The Ōrākei Local Board notes that increasing sediment in urban waterways and poor trade waste practices to date have led to the degradation of inter-dependant ecosystems that will now be difficult and costly to restore. In particular, the Ōrākei Local Board is concerned about the damaging effect of micro plastics (commonly known as nurdles ) which are a by-product of the plastics industry. Once discharged into the environment these pollutants are extraordinarily difficult to retrieve. It is vital that the problem be controlled at source, meaning that those industries responsible be required to prove that their methods of operation, transportation and treatment of commercial waste ensure that the waste is contained and any contaminants are properly disposal of. Penalties for non-compliance must be substantial enough to ensure compliance and not simply absorbed as a business cost.”

Waiatarua Bins

As a regular visitor to Waiatarua, I have noticed that the rubbish bins throughout the Reserve have often been near to overflowing on a Sunday afternoon. The visitor numbers in the weekends appear to be increasing and the current service where the bins were emptied on a Tuesday, Thursday, and Saturday was proving inadequate to address that increase -particularly in fine weekends. I am pleased to report that on my request Community Facilities have taken action and contractors will now be providing an additional service on Sundays at the Reserve. I will monitor this over the next few months to ensure that the problem has been resolved satisfactorily. (photographs attached)

Waiatarua Enhancement Plan

A public information meeting for residents to provide input to the proposed Waiatarua Enhancement Plan was hosted by the Meadowbank St Johns Residents’ Association on 29th May at the St Chad’s Church and Community Centre. There were approximately 30 people in attendance to hear a presentation on the Plan from Council staff.

Round up Issue

Across the Tasman in Australia there has been a judicial ruling concerning the use of glycosphate product by local authorities which has important implications in terms of culpability. Further information is required for elected members here in New Zealand given there is a distinct possibility a similar outcome could result here if its use is judicially challenged.

Dog Agility Course Research

A common theme emerging in feedback I have had to date on the proposed Waiatarua Enhancement Plan is the desire for a dog agility/activity area. As a Reserve providing large off leash area Waiatarua is a destination park for dog owners from across the region as well as within the immediate Local Board area. I visited the Henderson Massey Local Board funded park in Corban Reserve Henderson as part of my research on potential activators to be included in the Plan.

Activities:

Date Activities

6^th May Ellerslie Residents’ Association meeting

7^th May TEEF Presentation

9^th May Chair/Deputy Chair Meeting

OLB Workshop

11^th May Kepa Bush Clean Up Day – assisted by Friends of Pourewa Valley

13^th May Business Meeting Agenda Run Through

14^th May Auckland Transport Update

Meadowbank St Johns Residents’ Association meeting

15^th May Mission Bay Safety Improvements Transport Working Group meeting

16^th May Tāmaki Drive Residents “OverTopping” meeting

16^th May Ōrākei Local Board business meeting

17^th May Attendance at Rotary Sunrise Ellerslie – guest speaker and presenter

17^th May Attendance at Auckland Transport HQ for update on Board’s One Local Initiative.

20^th May Meeting – OBC Licence/Lease

Attendance at Arterslie – Ellerslie

Speed Bylaw Meeting at Auckland Transport– Local Board Chairs/Deputies

Ellerslie Residents’ Association Meeting

21^st May OLB Volunteers Wards – Nominee discussions

23^rd May OLB Workshop

24^th May TEEF Executive Meeting

Constituent Meeting – Complaint received concerning St Heliers/Glendowie

Residents’ public meeting and conduct towards attendee by Chair & Others

Parks/Leases Update

27^th May Judging – Arterslie competition

Presentation of Awards – Arterslie at Christ Church, Ellerslie

28^th May Auckland Transport Update

Community Centres Presentation

29^th May Public presentation of Waiatarua Enhancement Plan hosted by Meadowbank St Johns Residents’ Assoc. Led community discussion on aspirations/activation ideas.

30^th May Meeting with Kohimarama Yacht Club

OLB Workshop

1^st June Meeting with Meadowbank resident to discuss Gowing Drive Safety

Improvements proposal by Auckland Transport.

4^th June Agenda Run Through for extraordinary business meeting

5^th June Ōrākei Local Board Community Volunteers Awards – MC

8^th June Presentation of Community Volunteer Award to June Renwick at “Crazy For

You” performance – Selwyn Community Arts Theatre.

9^th June OBC Clean Up Attendance

Attachments

No.	Title	Page
a ⇩	Photographs - June 2019	275
b ⇩	TEEF Submission Trade Waste Bylaw	279

Signatory

Author

Carmel Claridge - Ōrākei Local Board Member

Date: 10 June 2019

Ōrākei Local Board

20 June 2019

Board Member Report - Colin Davis

File No.: CP2019/10658

Purpose

To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Recommendations

a) That the report be received.

b) That the Ōrākei Local Board’s feedback on the resource consent application by Oceania Healthcare Ltd to construct an Integrated Residential Development at Waimarie Street and Glover Road, St Heliers, be formally endorsed, and that the Board’s nominees to present to the Hearing Commissioners be appointed.

Portfolio Lead: Parks and Reserves (joint); Arts and Libraries; Heritage

Alternate portfolio holder: Environment; Resource Consenting and Regulatory

Other - internal appointments: Mayor’s WWI Memorial Advisory Group; Quality Advice Political Advisory Group

Other - appointments to external community organisations: Stonefields Residents Association Inc. (Lead); St Heliers/Glendowie Residents Association Inc. (Alternate); Auckland Netball Centre Inc. (Lead); Friends of Churchill Park (Lead); Ōrākei Basin Advisory Group (joint parks portfolio holder); St Heliers Bay Village Association (Alternate); Michaels Avenue Reserve Community Liaison Committee (Alternate).

Heritage

(1) Tāmaki Drive Searchlights

Restoration work continues on all three emplacements. The work is slightly behind schedule because of weather, the difficult location, and the manufacture and powder coating of the art panels. Emplacement no. 1 has had new steel shutters and door installed; they had been missing for many years. A new steel door has been installed on emplacement no. 2 and preparatory works are continuing for the new perforated art panels. The restored steel shutters on emplacement no. 3 and a new steel door have been installed. All emplacements will have anti-graffiti treatment applied. Scaffolding will be removed about 20 June. Grass seed will be applied but removal of the thick trunks of the vine which covered no. 3 is an issue. An ongoing maintenance schedule will be worked through with Ventia.

(2) Heritage Projects

The two small plaques at the Millennium Bridge, Mission Bay, have not yet been installed. It is also important that the floor of the bridge is regularly cleaned to highlight the art work embedded in it, the meaning of which is recorded on one of the plaques.

(3) Glover Road War Memorial Re-dedication

The free public ceremony to re-dedicate the avenue of 63 titoki trees originally planted in November 1953 in memory of those men from the local district who died in World Wars One and Two will be held on Sunday 16 June at 11.30am. The two original plaques have been refurbished and the memorial trees have been restored. As well as specific invitations, a general invitation has been extended to nearby residents. The event has also been widely publicised. An update on the event will be given at the meeting.

Resource Consenting and Regulatory

Attached is the Board’s feedback on the resource consent application by Oceania Healthcare Ltd to construct an Integrated Residential Development at Waimarie Street and Glover Road, St Heliers.

Activities (since 5 May 2019)

As well as assisting with a range of citizens’ enquiries, attending meetings, and involvement with other community activities, I have also attended the following to date:

7 May the on-site searchlight emplacements restoration progress meeting.

9 May editing with staff for the second edition, the book: Heritage Sites of Significance and Public Artwork in the Ōrākei Local Board Area.

9 May the Ōrākei Local Board workshop various topics.

10 May the opening of the Auckland East Arts Council’s art exhibition, hosted by the Grace Joel Retirement Village.

11 May the closing day of the St Heliers Bowling Club’s 2018/2019 season.

13 May a meeting with the Chairman regarding the agenda for the Board’s business meeting.

13 May a meeting of the St Heliers Village Association.

14 May the transport portfolio briefing.

14 May the AGM of the Mission Bay/Kohimarama Residents Association.

16 May a briefing for residents and Board members regarding flooding on Tāmaki Drive, and possible prevention/mitigation measures.

16 May the Ōrākei Local Board business meeting.

18 May the Baradene College art exhibition.

20 May a briefing regarding the future use of Hakumau Reserve.

20 May the arts portfolio briefing.

20 May a meeting of the St Heliers/Glendowie Residents Association.

21 May the leases portfolio briefing.

21 May a meeting regarding the Volunteers awards event.

22 May a stakeholders’ breakfast meeting hosted by the Auckland War Memorial Museum.

22 May an on-site meeting with civic events staff regarding the Glover Road War Memorial re-dedication.

22 May a talk at the Auckland Central Library given by a winner of the Auckland Library Heritage Trust Scholarship.

22 May the drop-in session for elected members to provide feedback on the Council’s draft submission to the Office for Seniors – Ministry of Social Development on the draft aging strategy: Better Life – He Oranga Kaumatua 2019 to 2034. The Council’s final submission is to be considered by the Environment and Community Committee on 11 June.

22 May a meeting of the Stonefields residents Association.

23 May the Ōrākei Local Board workshop various topics.

24 May a further briefing on the future of Hakumau reserve.

25 May the Madills Farm creek community planting day.

27 May the opening of the new southern pathway at the rear of the Auckland War Memorial Museum.

27 May a meeting of the Quality Advice Political Advisory Group.

28 May the transport portfolio briefing.

28 May presentations by each of the business associations operating in the Board’s area.

30 May the Ōrākei Local Board workshop various topics.

4 June the on-site searchlight emplacements restoration progress meeting.

4 June a meeting with the Chairman regarding the agenda for the Board’s extraordinary business meeting.

5 June the Board’s Volunteers Awards event.

6 June editing with staff for the second edition, the book: Heritage Sites of Significance and Public Artwork in the Ōrākei Local Board Area.

6 June the Ōrākei Local Board workshop various topics.

6 June the Ōrākei Local Board extraordinary business meeting.

7 June a performance by the Selwyn Community Arts Theatre.

8 June a Matariki function hosted by Sacred Heart College.

9 June the Glendowie Boating Club’s prize-giving event.

9 June a concert by One Tree Hill College choirs at Christ Church, Ellerslie, as part of the ongoing fund-raising to preserve the heritage stained glass windows and church. .

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board feedback - Oceania Healthcare Ltd resource consent	285

Signatory

Author

Colin Davis – Member, Ōrākei Local Board of the Auckland Council

Date: 9 June 2019

Ōrākei Local Board

20 June 2019

Board Member Report – Ros Rundle

File No.: CP2019/10685

Purpose of the report

To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Economic Development

Other (alternate portfolio holder): Community; Transport (Joint)

Economic Development

Remuera Business Association

The main concern for Remuera businesses is the closure of the upper level of the Clonbern carpark. This closure is causing many issues for businesses in Remuera. The AT Engineers Report advised that the carpark was safe for cars up to 2500kg. When it was opened after this report came out it was decided by AT that it was only for cars up to 2000kg. The question from the Remuera Business Association is why was the kg amount changed to the 2000kg when it was deemed safe for cars up to 2500kg.

There is a lot of time and energy being spent on the car park closure by the Business Association and its members at present. There is hope that a solution will soon be found.

St Heliers Business Association

A working group has been set up regarding the “Road Safety Improvements in St Heliers” where the Chairman of the Business Association is one of several in the group. The recommendation is that the current plan which includes 11 new pedestrian crossings and a loss of 40 car parks be discontinued in its current form. The group is meeting regularly and will report back as soon as possible.

NZ Music month (May) had the Ukulele Rebels playing outside the Library for 2 days.

The Easter Egg hunt brought many families into St Heliers and gave added awareness to many businesses within the town centre.

A Mothers’ Day newsletter emailed out to the database with gift ideas for mothers.

Mission Bay Business Association

The Association sent in their submission for the Speed Improvements for Mission Bay.

At the time of the meeting the Association was still waiting for AT to respond to various requests for a meeting in order to answer specific questions regarding the Safety Improvements in Mission Bay. There has been an independent report undertaken by Parlane and Associates which essentially finds that there is no apparent justification for most of the changes proposed by Auckland Transport.

Community

Eastern Bay Network group continues to be an excellent portal for local groups to present and network. At least 20 representatives from various groups in the Ōrākei Local Board meet monthly and this past month the group met at the Ōrākei Community Centre.

There are some excellent initiatives happening within the Local Board area. Here are a few noted below:

On Saturday 15 June at Remuera and Newmarket Community Centre at 10.15am there will be a public workshop regarding an Age Friendly Auckland. Opportunity to give viewpoints for older Aucklanders to feel they belong and can contribute and participate in their local area and wider community. See attached for more information regarding this and other public workshops across Auckland.

Sea Life Trust (Kelly Tarlton’s) are joining a 24 hour Global Beach Clean day on Saturday 8 June at Hadfield’s Beach. The event starts in New Zealand and finishes in California.

Communicare Remuera meet at St Marks Church Hall every Tuesday. The aim of Communicare is “To actively improve the quality of life for the elderly, lonely and disabled by providing recreation, support and advocacy in Friendship Centres”.

St Heliers Library are having a fun day with product stalls on 14 June.

Remuera CAB have collated a booklet of venues for hire in the Ōrākei Local Board area.

There is a new manager in the St Heliers Community Centre Tim Rose – Welcome Tim

There will be an Iraqi Dinner at the centre on Sunday 23 June. All welcome – Main course provided, $5.00 donation and bring a salad or a dessert to share.

Vee from the Glendowie Community Centre is considering a Farmers’ Market at the centre in the near future

Thriving Auckland and I am Auckland – Council staff attended the Eastern Bays Network meeting and gave a short account of Auckland as we know it. How diversity has changed our city with so many different communities living in Auckland. Lots more to come from this space in the future.

Activities: 1 – 31 May 2019

Date Activities

May

2 Attended Ōrākei Board Workshop

7 Meeting with Business Association Managers

Attended Mission Bay Business Association meeting

9 Attended Blind Foundation sponsors evening

10 Attended Grace Joel Art Exhibition

13 Attended St Heliers Village Association meeting

14 Attended Remuera Business Association meeting

Attended and Auckland Transport update meeting

Attended an Economic Development work programme meeting

Attended Kohi/Mission Bay Residents Association AGM

16 Attended Tāmaki Drive overtopping meeting with various stakeholders

Attended meeting with Chairman of Mission Bay Business Association regarding pest on management in Selwyn Reserve

Attended Ōrākei Local Board Business meeting

20 Attended additional meeting with Remuera Business Association regarding the Clonbern car Park closure

Meeting with member of Ōrākei Community Association

Meet with Member Claridge and Manager of Ellerslie Business Association Megan Darrow to view the new art work in Ellerslie

22 Attended Eastern Network meeting for community groups in the OLB area

23 Attended the Ōrākei Local Board workshop

Attended Ōrākei Community Association meeting

27 Attended Citizenship Ceremony at Auckland Town Hall

28 Attended Auckland Transport update meeting

Attended the update presentation from the various Community Centres

29 Attended presentation by Kohi Yacht Club

Attended Ōrākei Local Board workshop

Attended the Communities and Residents selection for forthcoming Local Board elections

Attachments

No.	Title	Page
a ⇩	Gallery of photos from May 2019	297

Signatory

Author

Ros Rundle - Ōrākei Local Board Member

Date: 7 June 2019

Ōrākei Local Board

20 June 2019

Board Member Report – David Wong

File No.: CP2019/10695

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report is received.

b) That the Ōrākei Local Board endorse the feedback on 20 Devore Street which was provided to Consent planners on 9 April 2019.

Portfolio Lead: Community

Other (alternate portfolio holder): Economic Development; Events, Landowner Approvals and Leases; Resource Consenting and Regulatory (Joint)

Community (& Youth)

2. Barfoot and Thompson Stadium Board meeting – discussion on Selwyn College/Ministry of Education deed of lease to ECCT; roofing upgrades and funding applications. ECCT Board acknowledged OLB funding support for book auction trestles.

3. Mission Bay Kohimarama Residents Association – passing of financials and election of new Residents Association members. Presentations from Council climate advisor on king tides and options for alleviation of problem. Councillor Simpson provided update on council activities including accountability needed across all CCO’s.

4. Ellerslie Residents Association – 20 May; covered discussion on proposed toilets/changing rooms and need to repair foot lights along circumference of Michaels Ave Park

5. Working with Men’s Shed (Alan Minson) to finalise consent for fibre cables – to deploy Chorus to install wifi to the shed – Abbots Way

6. Attended Community Centre updates – acknowledging all the good work undertaken by our local community centres encouraging activities for all interest groups, ages and cultures.

Events

7. Hobson Bay clean-up – 9 June 2019; close to 100 volunteers supported OBC and Sea Cleaners to clean up the bay and surrounding waters of Ōrākei Basin

8. OLB Volunteer awards acknowledging the selfless work of community volunteers across our ward. The overall winner in the Community/wellbeing category was Kaye Hatton – for the great work with the local scout group in Meadowbank.

Resource Consenting and Regulatory

9. Planning/consent meeting with Member Churton and Mark White – Council Planning Manager (24 May) to discuss: -

The trigger list needs improving for Ōrākei

· Remuera Road should be a "significant road"

· Significant residential developments of 10 units or more should be triggers

· Volcanic Cones trigger should apply across all local boards, and certainly for Ōrākei

· Commuter carparks in pedestrian orientated areas- should be all local boards but certainly for Ōrākei

· resource consents which may affect green spaces, waterways and beaches eg Remuera Stream, Wilson's Beach, Ōrākei Basin & Inlet

· matters involving seismic strengthening of buildings.

10. Completion of OLB feedback on 12 Waimarie Street (Oceania Retirement Village) with Member Davis – key issues: the volume of excavation on land of Outstanding Natural Feature; need for construction traffic management plan to ease disruption to neighbours; and review of noise levels which could exceed the acceptable levels. Also the need to retain a Kohuhu native tree.

11. Feedback provided on 243 Kepa Road (44 apartment development)– concern on the proximity of development to Kepa Bush and impact on visual landscape (also references to the need to prune neighbouring trees was not considered necessary – if boundary design was amended).

12. Following up on constituent feedback on 20 Devore St and the proposed usage of the land at the base of Polygon Street

Activities: 9 May 2019 – 9 June 2019

Date	Activities
9 May 2019	· OLB workshop
14 May 2019	· Mission Bay Kohimarama Residents Association AGM
16 May 2019	· OLB Business meeting
20 May 2019	· Lilliput mini golf meeting; via Skype – to assess the future lease renewal · Ellerslie Residents Association - discussion · Initial feedback draft on 12 Waimarie Street
23 May 2019	· OLB Workshop
24 May 2019 28 May 2019 30 May 2019 31 May 2019 5 June 2019 6 June 2019 9 June 2019	· Consents and Planning meeting – with Member Churton; Mark White – Consents and Planning Manager · Tāmaki Drive – OBC meeting; via Skype · Barfoot and Thompson Stadium meeting · Presentation by Community Centres via Skype · OLB workshop · Final feedback collaboration with Member Davis on Oceania Retirement village; 12 Waimarie Street · Volunteer Awards – St Chads · Stonefields Community Centre – with Chair Parkinson; Member Rundle; David Ealson – Stonefields Residents Association; next steps to revise council advice paper and pursue zoning changes for land near pump station · Hobson Bay clean up

Attachments

No.	Title	Page
a ⇩	Photos - June 2019	303

Signatory

Author

David Wong - Ōrākei Local Board Member

Date: 10 June 2019

Chairperson	Kit Parkinson
Deputy Chairperson	Carmel Claridge
Members	Troy Churton
	Colin Davis, JP
	Toni Millar, QSM, JP
	Ros Rundle
	David Wong, JP

No.	Title	Page
a ⇩	Chairperson's report - June 2019	199
b ⇩	Open letter to Mayor Phil Goff	203
c ⇩	Blue Flag Beach Criteria and Explanatory Notes 2018	207
d ⇩	Clonbern Road Carpark emails	251
e ⇩	Letter to Akarana Marine Sports Charitable Trust	253
f ⇩	Tupuna Maunga o Tāmaki Makaurau Authority Open Minutes and Minute Attachments Hui 46	255
g ⇩	Tahuna Torea Minutes of meeting held on 5 May 2019	267

No.	Title	Page
a ⇩	Workshop proceedings - 2 May 2019	315
b ⇩	Workshop proceedings - 9 May 2019	317
c ⇩	Workshop proceedings - 23 May 2019	319
d ⇩	Workshop proceedings - 30 May 2019	321

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Author	Hayley King - Local Board Advisor - Ōrākei
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards