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Ōrākei Local Board
OPEN MINUTES
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Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 20 June 2019 at 3.00pm.
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Chairperson |
Kit Parkinson |
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Deputy Chairman |
Carmel Claridge |
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Members |
Troy Churton |
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Colin Davis, JP |
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Toni Millar, QSM, JP |
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Ros Rundle |
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David Wong, JP |
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Ōrākei Local Board 20 June 2019 |
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The Chairperson opened the meeting and welcomed those that were present.
There were no declarations of interest.
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Resolution number OR/2019/98 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the minutes of the Ōrākei Local Board meeting, held on Thursday, 16 May 2019 and the minutes of its extraordinary meeting, held on Thursday, 6 June 2019, be confirmed as true and correct. |
There were no leaves of absence.
There were no acknowledgements.
Note: Items 9.1, 9.2, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20 were taken at this point.
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7.1 |
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Barry Stewart, Chair of the Meadowbank and St Johns Residents Association and Deborah Hollier, Gowing Drive resident were in attendance to address the meeting and present a petition containing 205 signatories on behalf of local residents regarding Gowing Drive, Meadowbank road safety improvements.
Petition
That the attached petition be received by the Ōrākei Local Board to present to Auckland Transport on behalf of its community to investigate what measures can be taken to improve safety in the area of Gowing Drive, Meadowbank for all road users and particularly pedestrians.
A copy of the petition has been placed on the official minutes and is available on Auckland Council website as a minutes attachment. |
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Resolution number OR/2019/99 MOVED by Deputy Chairman C Claridge, seconded by Member D Wong: That the Ōrākei Local Board: a) receive the petition regarding Gowing Drive road safety improvements and thank Barry Stewart and Deborah Hollier for their attendance. |
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a 20 June 2019 - Ōrākei Local Board, Item 7.1 - Petition - Gowing Drive Safety Improvements, Petition |
There were no deputations.
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9.1 |
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Jarrod Bear and Brett Young from Auckland Rugby were in attendance to address the meeting on an opportunity to redevelop Liston Park for the benefit of rugby and the wider community. |
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Resolution number OR/2019/100 MOVED by Chairperson K Parkinson, seconded by Deputy Chairman C Claridge: That the Ōrākei Local Board receive the presentation and thank Jarrod Bear and Brett Young. |
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a 20 June 2019 - Ōrākei Local Board, Item 9.1 - Public Forum - Jarrod Bear and Brett Young - Auckland Rugby, Presentation |
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9.2 |
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Terry Moore and Bernie Ward from Mens Shed Auckland East were in attendance to address the meeting on the group’s desire to be provided the opportunity to apply for a lease for the tractor shed at Waiatarua Reserve, Meadowbank. |
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Resolution number OR/2019/101 MOVED by Member D Wong, seconded by Member R Rundle: That the Ōrākei Local Board receive the verbal presentation and thank Terry Moore and Bernie Ward. |
There was no extraordinary business.
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11 |
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Makenzie Hirz, Senior Grants Advisor was in attendance to speak to this report. |
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The motion was taken in parts. |
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Resolution number OR/2019/102 MOVED by Member T Churton, seconded by Member C Davis: That the Ōrākei Local Board: a) approve the following Ōrākei Local Board Tree Protection Round Two 2018/2019 grants:
A division was called for, voting on which was as follows:
The motion was declared carried by 6 votes to 1. |
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Resolution number OR/2019/103 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the Ōrākei Local Board: b) approve the following Ōrākei Local Board Quick Response, Round Two 2018/2019 grants:
c) request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements. d) request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend. e) decline the following Ōrākei Local Board Quick Response, Round Two 2018/2019 grant applications:
f) reallocate $6,697 from its Arts, Community and Events Work Programme 2018/2019 'ANZAC Services' (164) budget to cover the shortfall in the Local Contestable Grants Fund 2018/2019 budget following the Ōrākei Local Board Quick Response and Tree Protection Round Two 2018/2019 grant allocations. g) note that there is $0 remaining in the Local Contestable Grant Fund 2018/2019 for Ōrākei Local Board. |
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Approval of the Ōrākei Local Board 2019/2020 Community Services Work Programme |
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Robert Gear, PSR Portfolio Manager and Lucia Davis, Strategic Broker were in attendance to speak to this report. |
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Resolution number OR/2019/104 MOVED by Chairperson K Parkinson, seconded by Deputy Chairman C Claridge: That the Ōrākei Local Board: a) approve the 2019/2020 Arts, Community and Events work programme, 2019/2020 Libraries work programme, 2019/2020 Parks, Sports and Recreation work programme and 2019/2020 Community Services: Service Strategy and Integration Work Programme. b) request staff to prioritise community planting in Karaka Bay for line item 719 – OR: Ecological volunteers and environmental programme FY20 in the 2019/2020 Community Services work programme. |
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Re-allocation of Ōrākei Local Board Locally Driven Initiative Opex June 2019 |
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Jacqui Thompson Fell, Work Programme Lead was in attendance to speak to this report. |
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Resolution number OR/2019/105 MOVED by Member T Millar, seconded by Member D Wong: That the Ōrākei Local Board: a) approve the reallocation of the 2018/2019 Locally Driven Initiative operational expenditure budget of $62,000 for the Tahuna Torea mangrove removal project to the Service provision for parks and recreation – Colin Maiden Precinct transportation analysis project. b) approve the reallocation of the Locally Driven Initiative operational expenditure carry forward budget of $57,000 for the Tahuna Torea mangrove removal project to Hobson Bay mangrove removal project. |
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Ōrākei Local Board Community Facilities Work Programme 2019 - 2022 |
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Jacqui Thompson Fell, Work Programme Lead was in attendance to speak to this report. |
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Resolution number OR/2019/106 MOVED by Member C Davis, seconded by Member T Millar: That the Ōrākei Local Board: a) approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report. b) approve in principle the 2020 – 2022 Community Facilities Indicative Work Programme (years 2 and 3) as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report. c) approve the Community Facilities Work Programme risk-adjusted programme (RAP) projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year. d) note that the inclusion in the 2019/2020 Community Facilities Work Programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019. e) provide the following feedback for consideration by the Environment and Community Committee in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets: i) advocate to the Governing Body for Growth funding to be prioritised for the Shore Road Reserve – install sand carpet and lighting on field three (ID 2070) to be delivered in the 2019/2020 financial year. ii) advocate to the Governing Body for Growth funding to be prioritised for the Colin Maiden Park - develop site - stage two (ID 2067) to be delivered in the 2019/2020 financial year. iii) advocate to the Governing Body for Growth funding to be prioritised for the future development of the sports field and lighting on Thomas Bloodworth Park to be delivered in the 2021/2022 financial year. f) note that budget allocation for all projects in the 2019 – 2022 Community Facilities Work Programme and the 2020 – 2022 Community Facilities Indicative Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses. |
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15 |
Ōrākei Local Board 2019/2020 Local Economic Development Work Programme |
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Resolution number OR/2019/107 MOVED by Member R Rundle, seconded by Member D Wong: That the Ōrākei Local Board approve the Young Enterprise Scheme as set out in its 2019/2020 local economic development work programme (attachment A to the report).
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Approval of the 2019/2020 Ōrākei Local Board local environment work programme |
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Jaimee Maha, Team Leader Relationship Advisory was in attendance to speak to this report. |
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Resolution number OR/2019/108 MOVED by Member T Millar, seconded by Member R Rundle: That the Ōrākei Local Board: a) approve the Infrastructure and Environmental Services Work Programme 2019/2020 as set out in Attachment A to the report. b) approve the allocation of $339,900 of locally driven initiative operating expenditure funding as summarised in the table below:
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17 |
Auckland Transport June 2019 report to the Ōrākei Local Board |
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Bruce Thomas, Elected Member Relationship Manager was in attendance to speak to this report. |
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Resolution number OR/2019/109 MOVED by Chairperson K Parkinson, seconded by Deputy Chairman C Claridge: That the Ōrākei Local Board: a) receive the Auckland Transport June 2019 update report. b) noting the Board’s resolution from its 16 May 2019 meeting requesting ‘Auckland Transport, Panuku Development Auckland and Auckland Council staff to expedite the plans for redeveloping the carpark site’ is pleased with the recent decision of the Auckland Transport Board to transfer the Clonbern Road carpark, Remuera to Auckland Council to enable Panuku Development Auckland to develop the site, and the requirement to increase parking capacity in any development. c) support the Remuera Business Association and request that Auckland Transport investigate and implement other parking alternatives in Remuera such as relaxed parking restrictions during the Clonbern Road, Remuera carpark closure period. d) appoint Chairperson K Parkinson as the Board’s representative to the Mission Bay Working Party and Member C Davis as the Board’s representative to St Heliers Village Working Party to consider the consultation feedback on Auckland Transport’s proposed road safety improvements for each location. |
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Draft Ōrākei Local Board Progress and Achievements Report January 2018 - June 2019 |
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Hayley King, Local Board Advisor was in attendance to speak to this report. The updated draft Ōrākei Local Board Progress and Achievements Report for the period January 2018 to June 2019 was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website. |
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Resolution number OR/2019/110 MOVED by Member C Davis, seconded by Chairperson K Parkinson: That the Ōrākei Local Board: a) approve the draft Ōrākei Local Board Progress and Achievements Report for the period 1 January 2018 to 30 June 2019 as tabled. b) delegate authority to the Chairperson to approve any final edits and format changes to the report prior to publication.
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a 20 June 2019 - Ōrākei Local Board - Item 15 - Draft Ōrākei Local Board Progress and Achievements Report January 2018 - June 2019, Tabled document |
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19 |
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Resolution number OR/2019/111 MOVED by Member C Davis, seconded by Deputy Chairman C Claridge: 1) That, as a consequence of the enactment of the Local Government Regulatory Systems Amendment Act 2019, the Ōrākei Local Board resolve to make the following amendments to the Standing Orders of the Ōrākei Local Board of the Auckland Council: a) Clause 1.3 Definitions i) Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002. ii) Amend ‘Meeting’ (a) only to read any first or ordinary or extraordinary or emergency meeting of the Board. iii) Delete existing definition for ‘Publicly notified’ and replace with: iv) Publicly notified means made known to members of the public notice on the Auckland Council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region. v) Delete existing definition for ‘Working day’ and replace with: Working day means any day of the week other than: (a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the Sovereign’s birthday and Labour Day (b) Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday (c) Auckland Anniversary Day (d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year. b) Clause 1.6.2 is amended by adding the words ‘or emergency’ after the word ‘extraordinary’. c) Clause 2.6 heading is now amended to ‘Extraordinary and emergency meetings’. d) Clause 2.6.3 is amended by replacing in the heading, the words ‘Calling an extraordinary meeting at earlier time’ with the words ‘Calling an emergency meeting’. e) Clauses 3.1.3 and 3.2.2 are amended by adding the words ‘or emergency’ after the word ‘extraordinary’. f) Clause 11.2.3 is amended by replacing it in full with the following: i) 11.2.3 Notification of extraordinary and emergency meetings ii) Where the Board calls an extraordinary or emergency meeting but cannot give public notice to the extent required in clause 11.2.1, the Board must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. HOWEVER, if it is not practicable to publish a notice in newspapers before the meeting, the Board must publicly notify the meeting as soon as practicable on the Auckland Council’s website and in any other manner that is reasonable in the circumstances. iii) Clause 11.2.4 is amended by adding to the heading the words ‘and emergency’ after the word ‘extraordinary’; and in the opening paragraph and in b) the words ‘or emergency’ after the word ‘extraordinary’. g) Clause 11.3.2 (5) is amended by adding the words ‘or emergency’ after the word ‘extraordinary’. 2) That the Ōrākei Local Board does not resolve to amend 4.12.3 (a) of the Ōrākei Local Board of the Auckland Council by deleting the words ‘representing the council or specifically the Board’. CARRIED UNANIMOUSLY |
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Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body |
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Hayley King, Local Board Advisor was in attendance to speak to this report. The Board’s feedback on Auckland Council’s Policy on Dogs 2012 and Dog Management Bylaw 2012 was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website. |
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Resolution number OR/2019/112 MOVED by Chairperson K Parkinson, seconded by Member T Churton: That the Ōrākei Local Board: a) receive the 28 February 2019 Governing Body resolution on the Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal. b) approve its tabled feedback to be provided to the Governing Body when it considers the Hearing Panel's recommendations on the Policy on Dogs and Dog Management Bylaw. c) state its concern over the process used to seek local board feedback on regional policy noting that local boards did not receive community feedback or analysis of the feedback in a timely manner in which to advocate for their communities preferences. |
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a 20 June 2019 - Ōrākei Local Board - Item 20 - Auckland Council Policy on Dogs and Dog Management Bylaw Statement of Proposal resolution from Governing Body, Tabled document |
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21 |
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Resolution number OR/2019/113 MOVED by Chairperson K Parkinson, seconded by Member C Davis: That the report be received.
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Resolution number OR/2019/114 MOVED by Deputy Chairman C Claridge, seconded by Member R Rundle: a) That the report be received. b) That the Ōrākei Local Board: i) endorse the proposed amendments to the Auckland Council Trade Waste Bylaw 2013 ii) note that frequent monitoring is a necessary component of action to prevent further pollution to Auckland’s waterways and the associated decline of marine biodiversity iii) recommend that sufficient resources, staff time and the associated budget, are provided to ensure adequate levels and regular monitoring of compliance are delivered. c) request Auckland Transport to investigate installing time restrictions on the angle parking on Meadowbank Road at the commercial and retail block at the intersection with Tahapa Crescent. d) request Auckland Transport to investigate installing a red light camera to deter red light running by traffic travelling east along Remuera Road at the intersection with Meadowbank Road, and reassess current light phasing. e) request that Auckland Transport advise on the current status of public access to the Ballarat Street, Ellerslie paper road extension, reporting on the feasibility and providing a rough order of costs to install a walking/cycling pathway from Abbotts Way to the formed part of Ballarat Street. f) request Auckland Transport renew and provide more visible “No Entry” signage for the Robert Street, Ellerslie carpark at the exit onto Ladies Mile. g) request Auckland Transport to investigate measures to ensure safe entry/exit for residents of St Andrews’ Retirement Village at the entrance on West Tamaki Road. h) request Auckland Transport to provide a rough order of costs for the provision of Greenlane Station Wayfinding signage within the Ōrākei Local Board area side of the rail corridor. i) note the recent legal action in Australia concerning the use of Roundup (glyphosate product) by local authorities and seek advice from officers on the implications for Auckland Council and what measures are being taken to phase out the use of Roundup in public spaces in line with the Ōrākei Local Board Plan 2017-2020. |
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Resolution number OR/2019/115 MOVED by Member C Davis, seconded by Member T Millar: a) That the report be received. b) That the Ōrākei Local Board’s feedback on the resource consent application by Oceania Healthcare Ltd to construct an Integrated Residential Development at Waimarie Street and Glover Road, St Heliers, be formally endorsed. c) That the Ōrākei Local Board appoint Member C Davis and Member D Wong as the Board’s nominees to present to the Hearing Commissioners when the resource consent application by Oceania Healthcare Ltd to construct an Integrated Residential Development at Waimarie Street and Glover Road, St Heliers is considered. |
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Resolution number OR/2019/116 MOVED by Member T Millar, seconded by Member D Wong: That the report be received.
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Resolution number OR/2019/117 MOVED by Member R Rundle, seconded by Member C Davis: That the report be received.
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Resolution number OR/2019/118 MOVED by Member D Wong, seconded by Member T Millar: That the report be received.
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Resolution number OR/2019/119 MOVED by Member C Davis, seconded by Member R Rundle: That the Ōrākei Local Board draft governance forward work calendar as at June 2019 be noted. |
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Resolution number OR/2019/120 MOVED by Chairperson K Parkinson, seconded by Member R Rundle: That the Ōrākei Local Board records for the workshops held on 2, 9, 23 and 30 May 2019 be noted. |
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Resolution number OR/2019/121 MOVED by Member R Rundle, seconded by Member T Churton: That the Ōrākei Local Board resolutions pending action report be noted. |
30 Consideration of Extraordinary Items
There were no extraordinary items.
4.02 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
