Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 20 June 2019 at 4.00pm.

 

present

 

Chairperson

Harry Doig

 

Deputy Chairperson

Julie Fairey

 

Members

Anne-Marie Coury

 

 

David Holm

 

 

Shail Kaushal

 

 

Ella Kumar, JP

 

 

 

ABSENT

 

Councillor

Cathy Casey

Governing Body Member (with apology)

 

 

 

 

 


Puketāpapa Local Board

20 June 2019

 

 

 

1             Welcome

 

               Member Shail Kaushal delivered the welcome message.

 

2             Apologies

 

There were no apologies.

 

 

3             Declaration of Interest

 

              Member J Fairey declared an interest in Item: 13 Auckland Transport Community Safety Fund for Waikowhai School - family commitments, but had no conflict with this item.

Member D Holm declared an interest in Item: 15 Approval of the Puketāpapa Local Board Community Services FY2019-2020 Work Programme for his involvement with Roskill Together as the Treasurer.

Member A-M Coury declared an interest in partnering with Access Alliance as a member of Grey Power Auckland

Member E Kumar declared an interest for Item: 15 Approval of the Puketāpapa Local Board Community Services FY2019-2020 Work Programme and Item: 16 Approval of the Puketāpapa Local Board Community Facilities FY2019-022 Work Programme for her involvement with Roskill Together, the Library, Cameron Pools and the Recreation and Youth Centre where she teaches aerobics.

Member S Kaushal declared a conflict of interest for Item: 11 Puketāpapa Quick Response Round Three 2018/2019 Grant Allocations for the Citizens Advice Bureau and took not part in discussion or voting on the matter.

 

4             Confirmation of Minutes

 

Resolution number PKTPP/2019/95

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 6 June 2019 as true and correct, subject to the following change:

i)          Item 14 Waste Management and Minimisation Bylaw and amendments to the Trading and Events in Public Places Bylaw:

Member A-M Coury advised the meeting that she was a member of Auckland Grey Power who had submitted on this bylaw.

Note: clarification Auckland Grey Power had made the submission.

CARRIED

 

5             Leave of Absence

 

   There were no leaves of absence.

 

6             Acknowledgements

 

   There were no acknowledgements.

 

7             Petitions

 

   There were no petitions.

 

8             Deputations

 

   There were no deputations.

 

 

9             Public Forum

 

  

9.1

Mr Tony Watson - Waikowhai Primary School Crossing

 

Mr Watson spoke of the urgent need for a pedestrian crossing outside Waikowhai Primary School.  He advised the members of the petition that had been circulating on Road Safety Concerns outside Waikowhai Primay School.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PKTPP/2019/96

MOVED by Chairperson H Doig, seconded by Member D Holm:  

That the Puketāpapa Local Board thank MrTony Watson for his presentation.

 

CARRIED

 

Attachments

a     20190620 Petition Rd Safety Concerns outside Waikowahi Primary School

 

 

10           Extraordinary Business

 

   There was no extraordinary business.

 

11

Puketāpapa Quick Response Round Three 2018/2019 grant allocations

 

Member S Kaushal declared a conflict on interest in funding for QR1915-302 Citizens Advice Bureau Auckland City Incorporated and took no part in discussion or voting on the matter.

 

Moumita Dutta, Senior Grants Advisor Commercial & Finance was in attendance to speak to this report.

 

Resolution number PKTPP/2019/97

MOVED by Member A-M Coury, seconded by Member S Kaushal: 

That the Puketāpapa Local Board:

a)         agree to decline each application in Puketāpapa Quick Response Round Three 2018/2019 listed in the following table:   

Application ID           

Organisation               

Main focus              

Requesting funding for

Amount requested

Amount Approved

QR1915-310

The Upside Downs Education Trust

Community

Towards the costs to deliver speech-language therapy to one child with Down Syndrome.

$1,000.00

      $0.00

QR1915-303

Genealogical Computing Group of New Zealand Society of Genealogists

Events

Towards all projects costs for the Auckland Family History Expo 2019.

$1,000.00

      $0.00

QR1915-309

Life Education Trust Counties Manukau

Community

Towards the cost of printing take-home workbooks for students in the Puketāpapa Local Board area.

$2,000.00

      $0.00

TOTAL

 

 

 

$4,000.00

      $0.00

 

 

 

The motion was put in parts: (QR1915-302 Citizens Advice Bureau Auckland City Incorporated).

 

 

 

 

Resolution number PKTPP/2019/98

MOVED by Deputy Chairperson J Fairey, seconded by Member D Holm: 

That the Puketāpapa Local Board:

b)        agree to fund each application in Puketāpapa Quick Response Round Three 2018/2019 listed in the following table:   

Application ID           

Organisation               

Main focus              

Requesting funding for

Amount requested

Amount Approved

QR1915-302

Citizens Advice Bureau Auckland City Incorporated

Community

Towards the purchase of a data projector and a screen for the Mount Roskill branch of the Citizen Advice Bureau.

 

$829.00

$812.04

TOTAL

 

 

 

$829.00

$812.04

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

Resolution number PKTPP/2019/99

MOVED by Member E Kumar, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

c)         agree to fund each application in Puketāpapa Quick Response Round Three 2018/2019 listed in the following table:   

d)        thank Moumita Dutta for her attendance.

Application ID           

Organisation               

Main focus              

Requesting funding for

Amount requested

Amount Approved

QR1915-305

Royal New Zealand Plunket Trust

Community

Towards the purchase of wooden toys and resources for the Epsom-Roskill playgroup centre.

$970.00

$970.00

QR1915-308

Youthline Auckland Charitable Trust

Community

Towards training volunteer counselors and telecommunication costs for the period of July 2019 to March 2020.

$1,000.00

            $500.00

QR1915-306

Hay Park School

Environment

Towards setting up of a glasshouse.

$989.00

$989.00

QR1915-307

Mt Roskill Baptist Church

Events

Towards the hiring of the bouncy castles, inflatable jousting arena, ride-on preschool toys and partial funding of the photo booth for the Light Party on 31 October 2019.

$1,000.00

$1,000.00

QR1915-301

Almanar Trust

Sport and recreation

Towards the gym hire cost for the "Youth Weekly Soccer" from 1 July 2019 to 12 October 2019.

$700.00

$700.00

TOTAL

 

 

 

 

$4,159.00

 

CARRIED

 

 

12

Auckland Transport June 2019

 

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport was in attendance to speak to this report.

 

Resolution number PKTPP/2019/100

MOVED by Member D Holm, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)         receive the Auckland Transport June 2019 report.

b)        thank Lorna Stewart for her attendance.

CARRIED

 

 

13

Allocation of Puketāpapa Local Board Community Safety Fund

 

Deputy Chair, J Fairey declared an interest in Item: 13 Auckland Transport Community Fund, but had no conflict with this item

 

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport and John Adams, Local Board Advisor were in attendance to speak to this report.

 

A document was tabled:  Auckland Transport Community Safety Fund – Puketāpapa Local Board June 2019, Proposed priorities.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number PKTPP/2019/101

MOVED by Member D Holm, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)          note that the Puketāpapa Local Board has workshopped potential projects that have been scoped and costed by Auckland Transport for the Community Safety Fund allocation of $604,664 and that project costs are indicative only at this stage.

b)          approve Auckland Transport Community Safety Fund projects in the following priority order:

i)          65 Hillsborough Road to provide a safe crossing place ($90,000)

ii)         244 Hillsborough Road pedestrian crossing facility ($338,000)

iii)       383 Hillsborough Road pedestrian crossing facility ($348,000)

iv)       639 Richardson Road pedestrian crossing facility ($15,000)

v)         Pah Road crossing awareness ($10,000)

vi)       Safety measures around Wesley Primary School ($130,000)

vii)      40 Stoddard Road near Tory Street - improved pedestrian crossing safety ($170,000)

viii)     Melrose Road - pedestrian refuge island near shops ($80,000)

ix)       Hillsborough Road/ Mt Albert Road crossing safety ($195,000)

x)         Arundel Street, Stamford Park Rd, Rogan Street intersection improvements ($350,000)

c)          note that the  two highest priorities: 65 Hillsborough Road and 244 Hillsborough Road may not need to be funded by the Local Board Transport Community Safety Fund because they are currently set to be funded from the Local Board Transport Capital Fund.  The availability of this funding for these two safety projects will be confirmed shortly. 

d)          note that savings from the Local Board Transport Capital Fund may be applied to Auckland Transport Community Safety Fund priority projects.

e)          thank Lorna Stewart and John Adams for their attendance.

CARRIED

 

Attachments

a     20190620 Item 15 AT Community Safety Fund Puketāpapa Proposed Priorities  

 

14

Approval of the Puketāpapa Local Board Local Environment  FY2019-2020 Work Programme

 

Nick FitzHerbert, Relationship Advisor, Relationship Management Unit was in attendance to speak to this report.

 

Resolution number PKTPP/2019/102

MOVED by Member D Holm, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)      approve the allocation of $155,350 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as detailed in Attachment A and summarised in the table below:

Project

Budget

New project: Arkells Reserve Weed Control and Volunteer Planting

$6,800

New project: EcoNeighbourhoods

$30,000

Healthy rentals

$20,000

Low carbon network

$10,000

Low carbon lifestyles

$36,750

Increasing local employment through Freeland Reserve stream restoration project

$10,000

New project: Safeswim testing at Lynfield Cove, Wattle Bay Beach and Waikōwhai Bay

$6,800

Keith Hay Park plant maintenance

$2,000

Community Management Plan for Te Auaunga and Mount Roskill schools

$25,000

Manukau Harbour Forum

$8,000

Total

$155,350

b)        thank Nick FitzHerbert for his attendance

CARRIED

 


 

 

 

15

Approval of the Puketāpapa Local Board Community Services FY2019-2020 Work Programme

 

Member D Holm declared an interest in Item: 15 Approval of the Puketāpapa Local Board Community Services FY2019-2020 Work Programme for his involvement with Roskill Together as the Treasurer.

 

Member E Kumar declared an interest for Item: 15 Approval of the Puketāpapa Local Board Community Services FY2019-2020 Work Programme for her involvement with Roskill Together.

 

Ronelle Baker, Practice Manager, Operations, Arts Community and Events, Juanita de Senna, Strategic Broker, Arts Community and Events and Sanjeev Karan, PSR Portfolio Manager, Parks Sport & Recreation were in attendance to speak to this report.

 

The motion was put in parts: a) and b), c), d) and e).

 

The work programmes for Libraries, Parks, Sport and Recreation were tabled.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PKTPP/2019/103

MOVED by Member A-M Coury, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         note that the work programmes for Libraries and Parks Sport and Recreation were tabled.

b)        approve the 2019/2020 Arts Community and Events work programme as detailed in Attachment A.

i)          acknowledge further work will be undertaken to refine the Activity Benefits of ID146 Community led placemaking: Support Neighbours Day Campaign.

CARRIED

 

Resolution number PKTPP/2019/104

MOVED by Member E Kumar, seconded by Member S Kaushal: 

That the Puketāpapa Local Board:

c)         approve the 2019/2020 Libraries work programme as detailed in Attachment A)i as tabled.

CARRIED

 

Resolution number PKTPP/2019/105

MOVED by Deputy Chairperson J Fairey, seconded by Member E Kumar:   

That the Puketāpapa Local Board:

d)        approve the 2019/2020 Parks Sport and Recreation work programme as detailed in Attachment A)ii as tabled.

e)         thank Ronelle Baker, Juanita de Senna and Sanjeev Karan for their attendance.

CARRIED

 

 

 

Attachments

a     20190620 Item 15 Approval of FY2019-2020 Work Programme Parks Sport and Recreation Attachment A)i

b     20190620 Item 15 Approval of FY2019-2020 Work Programme Libraries Attachment A)ii

              


 

 

 

16

Approval of the Puketāpapa Local Board Community Facilities FY2019-2022 Work Programme

 

Member E Kumar declared an interest for Item: 16 Approval of the Puketāpapa Local Board Community Facilities FY2019-022 Work Programme for her involvement with: Roskill Together, the Library – family commitments, Cameron Pools and the Recreation and Youth Centre teaching aerobics

 

Rodney Klaassen, Stakeholder Advisor, Community Facilities, Stakeholder & Land Advisory, Katrina Morgan, Work Programme Lead, Community Facilities Investigation and Design, Jody Morley, Manager Project Delivery, Community Facilities, Project Delivery.

 

Resolution number PKTPP/2019/106

MOVED by Deputy Chairperson J Fairey, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)         approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report. 

b)        approve in principle the 2020 – 2022 Community Facilities Indicative Work Programme (years two and three) as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report.

c)         approve the Community Facilities Work Programme  risk adjusted programme (RAP) projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year.

d)        note that the inclusion in the 2019/2020 Community Facilities Work Programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019.

e)         provide the following feedback for consideration by the Environment and Community Committee in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets.

i)       requests information about how the growth budget options are developed

ii)      requests that local strategic plans, such as the Open Space Network Plan, Shade and Shelter Plan, Toilet and Water Fountain Plan, are considered in the growth funding option development process

iii)    requests that, in future, the local board is involved in the identification of growth funded projects.

f)          note that budget allocation for all projects in the 2019/2020 Community Facilities Work Programme and the 2020 - 2022 Community Facilities Indicative Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

g)        note that the Local Board Delegations Protocols provide for lease renewals to be processed in consultation with the relevant portfolio holder.  In the absence of a Local Board Community Facilities portfolio, lease renewals should be presented to local board at workshop.

h)        thank Rodney Klaassen, Katrina Morgan and Jody Morley for their attendance.

 

CARRIED

 

 

 

 

17

Approval of the Puketāpapa Local Board ATEED FY2019-2020 Work Programme

 

Resolution number PKTPP/2019/107

MOVED by Member E Kumar, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)         approve 2019/2020 Local Economic Development work programme as detailed in Attachment A.

b)        request that the Pop Up Business School will be located in a place that is more accessible to Puketāpapa residents than in previous programmes partially funded by the board.

c)         request that the involvement of the Pukepāpapa residents in the school will be monitored and reported.

d)        request officers to work with the board on how to involve local networks.

 

CARRIED

 

 

18

Approval of the Puketāpapa Local Board Plans and Places FY2019-2020 Work Programme

 

David Wong, Principal Planner, Plans and Places was in attendance to speak to this report.

 

Resolution number PKTPP/2019/108

MOVED by Deputy Chairperson J Fairey, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)         approve the 2019/2020 Plans and Places Work Programme, as detailed in Attachment A.  This provides for the scoping of planning for the Three Kings town centre and the Stoddard Road centre in the event this is required to support/respond to the Urban Development Group’s housing programme

b)         thank David Wong for his attendance.

CARRIED

 

 

19

Approval of Puketapapa Local Board Youth Connection FY2019/2020 Work Programme

 

 

 

Resolution number PKTPP/2019/109

MOVED by Member S Kaushal, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)      approve the allocation of $25,000 for the Youth Connections projects to be delivered by The Southern Initiative (TSI) for 2019/2020 as detailed in Attachment A.

CARRIED

 


 

 

 

20

Changes to Local Board Standing Orders

 

Mary Hay, Senior Local Board Advisor was in attendance to speak to this report.

 

Resolution number PKTPP/2019/110

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      note the new statutory responsibility of the chief executive:

facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001;

b)      amend standing order 2.3.3 by replacing:

Calling an extraordinary meeting at earlier time

The mayor or chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

with:

 

Calling an emergency meeting

The mayor or chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

c)      amend standing order 7.2.3 by replacing:

Notification of extraordinary meetings

Where the council calls an extraordinary meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting.

with:

Notification of extraordinary / emergency meetings

Where the council calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances.

d)      amend standing order 9.4 (Definitions) by replacing:

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

with:

Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002.

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

e)      amend standing order 9.4 (Definitions) by replacing:

Meeting means:

(a)  any first or ordinary or extraordinary meeting of the local board

with:

Meeting means:

(a) any first or ordinary or extraordinary or emergency meeting of the local board

f)       amend standing order 9.4 (Definitions) by replacing:

Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region.

with:

Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region.

g)      amend standing order 9.4 (Definitions) by replacing:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) a day in the period commencing with 25 December in any year and ending with 15 January in the following year.

 

with:

Working day means any day of the week other than:

(a)  Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday

(c)  Auckland Anniversary Day

(d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year.

h)      amend the following standing orders:

i)       SO 2.3:

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

ii)      SO 7.2.4

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

iii)     SOs 1.1.3, 2.4.1, 2.4.2, 7.3.2:

replace the words “extraordinary meeting” with “extraordinary or emergency meeting”

i)       amend standing order 3.3.3 to remove the requirement to be representing the council:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are: 

a)   where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

b)   to accommodate the member’s illness or infirmity

c)   in emergencies.

d)   The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

j)     thank Mary Hay for her attendance.

CARRIED

 

 

21

Albert-Eden-Roskill Ward Councillor Update

 

Ngā tūtohunga / Recommendation/s

No report provided.

 

 

22

Chairperson's Report

 

Resolution number PKTPP/2019/111

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive Chair Harry Doig’s report for May 2019.

CARRIED

 

 

23

Board Member Reports

 

23.1

Julie Fairey

 

Resolution number PKTPP/2019/112

MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)      receive J Fairey’s report for 03 May - 05 June 2019.

CARRIED

 

 

23.2

David Holm

 

Resolution number PKTPP/2019/113

MOVED by Member D Holm, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)      receive D Holm’s report for 01 May – 31 May 2019.

CARRIED

 

 

23.3

Ella Kumar

 

Resolution number PKTPP/2019/114

MOVED by Member E Kumar, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)      receive E Kumar’s report for 01 May - 31 May 2019.

CARRIED

 

 

24

Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2019/115

MOVED by Member A-M Coury, seconded by Member D Holm:  

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for June 2019.

CARRIED

 

 

25

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2019/116

MOVED by Chairperson H Doig, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop records for 09 May 2019, 23 May 2019 and 30 May 2019

CARRIED

 

 

26

Kāinga Ora – Homes and Communities Bill

 

Mary Hay, Senior Local Board Advisor was in attendance to speak to the report.

 

Resolution number PKTPP/2019/117

MOVED by Chairperson H Doig, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)         delegate authority to Deputy Chair Fairey to input into Auckland Council’s submission on the Kāinga Ora – Homes and Communities Bill.

b)        thank Mary Hay for her attendance.

CARRIED

 

 

 

27      Consideration of Extraordinary Items

 

There was no consideration of extraordinary items. 

 

29

Climate Change Response (Zero Carbon) Amendment Bill

 

Mary Hay, Senior Local Board Advisor was in attendance to speak to the report.

 

Resolution number PKTPP/2019/118

MOVED by Chairperson H Doig, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)         delegate authority to Member D Holm to input into Auckland Council’s submission on the proposed Climate Change Response (Zero Carbon) Amendment Bill.

b)        thank Mary Hay for her attendance.

CARRIED

 

 

28           Procedural motion to exclude the public

Resolution number PKTPP/2019/119

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Confidential: Three Kings land exchange

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information that could prejudice the council's position in commercial negotiations.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that could prejudice the council's position in commercial negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

6.34 pm  The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.59 pm  The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Confidential: Three Kings land exchange

 

e)         note that the report and its attachment must remain confidential until reasons for confidentiality no longer exist.

 

 

 

 

7.02 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................