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Resolution
number PKTPP/2019/110
MOVED by Chairperson H Doig, seconded by
Deputy Chairperson J Fairey:
That the Puketāpapa Local Board:
a) note
the new statutory responsibility of the chief executive:
facilitating and fostering
representative and substantial elector participation in elections and polls
held under the Local Electoral Act 2001;
b) amend
standing order 2.3.3 by replacing:
Calling an extraordinary meeting at
earlier time
The mayor or chairperson, or if
they are unavailable, the chief executive, may call a meeting for an earlier
time if this is necessary to deal with the business.
The person calling such a meeting must
give each member and the chief executive notice of the time and place of the
meeting and the matters in respect of which the meeting is being called, by
whatever means is reasonable in the circumstances, at least 24 hours before
the meeting.
with:
Calling an emergency meeting
The mayor or chairperson, or if they are
unavailable, the chief executive, may call an emergency meeting for an
earlier time than is provided in Standing Order 2.3.2 if this is necessary to
deal with the business.
The person calling such a meeting must
give each member and the chief executive notice of the time and place of the
meeting and the matters in respect of which the meeting is being called, by
whatever means is reasonable in the circumstances, at least 24 hours before
the meeting.
c) amend
standing order 7.2.3 by replacing:
Notification of extraordinary meetings
Where the council calls an
extraordinary meeting but cannot give public notice to the extent required in
Standing Order 7.2.1, the council must publicly notify the meeting, and the
general nature of business to be considered at it, as soon as reasonably
practicable before the meeting.
with:
Notification of extraordinary /
emergency meetings
Where the council calls an
extraordinary or emergency meeting but cannot give public notice to the
extent required in Standing Order 7.2.1, the council must publicly notify the
meeting, and the general nature of business to be considered at it, as soon
as reasonably practicable before the meeting. If it is not practicable to
publish a notice in newspapers before the meeting, the council must publicly
notify the meeting as soon as practicable on the council’s website and
in any other manner that is reasonable in the circumstances.
d) amend
standing order 9.4 (Definitions) by replacing:
Extraordinary meeting has the meaning
defined in clause 22 of Schedule 7 of the Local Government Act 2002.
with:
Emergency meeting has the meaning
defined in clause 22A of Schedule 7 of the Local Government Act 2002.
Extraordinary meeting has the meaning
defined in clause 22 of Schedule 7 of the Local Government Act 2002.
e) amend
standing order 9.4 (Definitions) by replacing:
Meeting means:
(a) any
first or ordinary or extraordinary meeting of the local board
with:
Meeting means:
(a) any first
or ordinary or extraordinary or emergency meeting of the local board
f) amend
standing order 9.4 (Definitions) by replacing:
Publicly notified means notified to members of the public by a notice printed in
appropriate newspapers circulating in the Auckland region.
with:
Publicly notified means made known to members of the public by a notice on the council’s
website, until any opportunity for review or appeal has lapsed, and by a
notice printed in appropriate newspapers circulating in the Auckland region.
g) amend
standing order 9.4 (Definitions) by replacing:
Working day means any day of the week
other than:
(a) Saturday,
Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the
sovereign’s birthday and Labour Day
(b) a day in the
period commencing with 25 December in any year and ending with 15 January in
the following year.
with:
Working day means any day of the week
other than:
(a) Saturday,
Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the
sovereign’s birthday and Labour Day
(b) Where
Waitangi Day or ANZAC Day falls on a weekend, the following Monday
(c) Auckland
Anniversary Day
(d) a day in the
period commencing with 20 December in any year and ending with 10 January in
the following year.
h) amend
the following standing orders:
i) SO
2.3:
replace the heading
“Extraordinary meetings” with “Extraordinary and emergency
meetings”
ii) SO
7.2.4
replace the heading “Extraordinary
meetings” with “Extraordinary and emergency meetings”
iii) SOs
1.1.3, 2.4.1, 2.4.2, 7.3.2:
replace the words “extraordinary
meeting” with “extraordinary or emergency meeting”
i) amend
standing order 3.3.3 to remove the requirement to be representing the
council:
Conditions for attending by electronic
link
The local board or its committees may
give approval for a member to attend meetings by electronic link, either
generally or for a specific meeting. Situations where approval can be given
are:
a) where
the member is representing the council at a place that makes their
physical presence at the meeting impossible or impracticable
b) to
accommodate the member’s illness or infirmity
c) in
emergencies.
d) The
member who is seeking to attend by electronic link may not take part in the
vote to give approval. The only exception is where there is an emergency, in
which case the member seeking to attend by electronic link can take part in
the vote.
j) thank
Mary Hay for her attendance.
CARRIED
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