Agenda of Papakura Local Board

A board member will lead the meeting in prayer.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday 5 June 2019, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Life Education Trust Counties Manukau

Te take mō te pūrongo

Purpose of the report

1. Lincoln Jefferson, Chief Executive of the Life Education Trust Counties Manukau, will present on the work they have carried out over the last 12 months.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Lincoln Jefferson from the Life Education Trust Counties Manukau, for speaking to their presentation.

Attachments

a Deputation - Life Education Trust Counties Manukau - Programme Flyer.. 181

b Deputation - Life Education Trust Counties Manukau - Programme Outline 2019 183

c Deputation - Life Education Trust Counties Manukau - Presentation......... 185

8.2 Deputation - Urban Neighbours of Hope - Dave Tims

Te take mō te pūrongo

Purpose of the report

1. Dave Tims, from the Urban Neighbours of Hope group, will present a proposal for a community nursery in Wattle Downs.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

2. thank Dave Tims from the Urban Neighbours of Hope group, for presenting his proposal.

Attachments

a Deputation - Urban Neighbours of Hope - Dave Tims - Community nursery presentation...................................................................................................................... 193

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Papakura Local Board

26 June 2019

Auckland Transport update to the Papakura Local Board - June 2019

File No.: CP2019/08499

Te take mō te pūrongo

Purpose of the report

1. To update the Papakura Local Board about transport related matters in its area, including Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua

Executive summary

2. This month’s report includes information on the Community Safety Fund which enables local boards to support safety projects in their areas.

3. There are also updates on a number of projects currently in progress in the local board area, including Takaanini station park and ride, the Papakura station park & ride and bus expansion and Papakura station electronic gating.

4. Progress on the board’s LBTCF projects is included in the report. The board has allocated most of its fund for this term. At its May 2019 meeting, the board resolved to postpone the McLennan Park project. This returns $397,000 to the LBTCF, leaving a current surplus of $346,606.

5. Relevant consultations and decisions of AT’s transport control committee that affect the Papakura Local board area are noted.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the Auckland Transport June 2019 report.

Horopaki

Context

6. This report addresses transport-related matters in the board’s area and includes information on the status of the Local Board Transport Capital Fund and the fund’s projects.

7. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

8. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by AT (though projects running through parks can be considered if there is a transport outcome).

9. AT is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

Regional projects and activities

Community Safety Fund (CSF)

10. The Auckland Regional Land Transport Plan 2018-2028 (RLTP) allocated $20million for local initiatives in road safety: $5million in FY19/20 and $15million in FY20/21. It is apportioned to local board areas by a formula focused on numbers of Deaths and Serious Injuries (DSI).

11. The board has been allocated $746,404 over the two years, with a decision on a list of prospective projects due by 30 June 2019.

12. Projects may be supplemented with the board’s current LBTCF surplus but all CSF funding must be spent, with no carryover possible.

13. Criteria include physical measures raised by the local community to prevent, control or mitigate identified local road and street safety hazards. These hazards expose people using any form of road and street transport to demonstratable hazards which may result in death or serious harm.

First stage of rapid transit to airport project

14. The Puhinui Station Interchange is a new $60million rail and bus interchange in south Auckland which will connect rail and buses to Auckland Airport and Manukau. Construction will start in late 2019 with the station is scheduled to open in early 2021.

15. The new station will mark out the south-western gateway to the city and enable congestion-free travel to the airport and its employment precinct for people across Auckland. It provides a modern, safe and weather protected environment to enable passengers to easily and conveniently transition between road and rail services.

16. The project is led by AT, and forms part of the wider Southwest Gateway programme. The New Zealand Transport Agency is contributing co-investment funding for the project, with the remainder coming from Auckland Council and the Regional Fuel Tax. The Puhinui Station Interchange is being delivered in two stages. The first stage is an early deliverable of the Airport to Botany Rapid Transit project.

Board area projects and activities

Takaanini Park & Ride

17. AT is currently delivering an at-grade park and ride at Takaanini rail station.

18. Full works started on 25 February 2019 and are expected to be completed by July 2019.

19. The park and ride will formalise the existing informal use of overflow parking by commuters using the station.

Papakura Park & Ride and bus expansion

20. This project is included in the RLTP as a funded project, with approximately $12 million allocated for the Park and Ride development in years 2018-2020. A further $4.6 million is identified for a bus station interchange, but this is currently unfunded.

21. AT and Aurecon have completed the Single Stage Business Case (SSBC) for Papakura Rail Station Access (including park and ride, bus, walking, cycling and on-demand services). Preliminary findings from the business case were presented to the local board at a workshop on the 21 November 2018, with a follow-up workshop on 13 February 2019 and the circulation of the draft SSBC to the local board during the week beginning 25 February 2019.

22. The SSBC highlights that soil conditions make a multi-storey park and ride facility in this location challenging and would result in a significant increase in the funding required. The SSBC concludes that a ground floor/first floor structure for park and ride at Papakura has a low benefit cost ratio.

23. The SSBC recommends that a further 117 at grade car parks be developed, as this is the most cost-effective solution to deliver more parking. This is made up of 91 at grade carparks on KiwiRail land to the north-east of the station and a further 26 on KiwiRail land to the south-west of the station.

24. On 26 March 2019, elected members attended an AT board meeting to present the local board’s case for the multi-storey carpark, and the project has now been referred back to AT senior management for review, and headed by the Executive General Manager of Stakeholder, Communities and Communications.

25. The AT Board Chair recently responded to the local board’s presentation. He proposed that AT management team work with the board on a series of actions, over the next two months, rather than the one, single solution of delivering a multi-story park and ride on day one.

26. AT and the board met on 22 May to discuss next steps in progressing the project. Beca Limited has been asked to prepare a proposal to review the SSBC. AT and Beca will engage with the local board prior to the peer review to agree on the scope of the review.

Residential Speed Management - Rosehill, Papakura

27. AT is undertaking a regional programme to deliver road safety improvements on local streets to create safer environments for all road users, including pedestrians and people on bikes.

28. The Rosehill area, bounded by Chichester Drive, Park Estate Road, Rosehill Drive, and the side streets leading off Great South Road, has been identified as one of the top priority areas in the region.

29. Improvements will include speed-calming measures such as speed humps, raised tables (some with zebra crossings), and raised intersections.

30. Rosehill was prioritised for road safety improvements based on a number of reasons, such as safety concerns raised by local residents, local crash data, vehicle speeds on Rosehill streets and the location of community facilities, primarily schools.

31. AT has also prioritised other locations in Papakura for pedestrian safety improvements in AT’s Safer Communities project, as set out below.

32. The board was briefed on the current status of the project in a workshop on 20 February 2019.

33. Public consultation on the programme was open until 10 May 2019. The project team is analysing the feedback and will report to the board with the results of that feedback as soon as it is available.

Safer Communities Project

34. Papakura is one of three trial locations for the Safer Communities Project. This project is focused on improving road safety in local communities and promoting active modes of transport by improving pedestrian infrastructure.

35. Initial community consultation was carried out in October 2017, with feedback used to develop a priority list of projects to improve the ‘walkability’ in and around Papakura, including the town centre as a focal point.

36. It was initially expected that the programme would deliver some quick wins in the 2018/19 financial year, but with the complexities of the programme, including work currently underway on the Papakura Park and Ride/Papakura Station Access Project, this has had to be reconsidered.

37. After a short hiatus, a new project manager has been appointed and he is currently reviewing the projects and their current prioritisation. The second round of consultation material is being prepared and will be discussed with the board prior to public release. AT aims for this to be in the August/September 2019 timeframe.

Bus Lane/T2-3 Lane Great South Road, Takanini

38. AT is in the process of planning and delivering improved multi-modal lanes throughout Auckland, and in the board’s area, on Great South Road, Takanini.

39. Since the initial briefing to the board in October 2017, this project has been revised, in part, due to local board feedback.

40. In August 2018, the board formally resolved their preference for a T2-3 lane Great South Road, Takanini, for the cycle lane to be removed from the road carriageway and for parking restrictions to be during peak hours only.

41. This has been referred to AT and currently has been included as part of the deliberations on AT’s Connected Communities Programme (formerly Integrated Corridors).

42. Currently, consultation on the wider Connected Communities Programme is expected to take place early in 2020 and this will give the board an opportunity to provide detailed feedback on proposals.

Bus layovers on Opaheke Road and Chapel Street

43. In mid-2018, bus layovers on Railway Street West and O’Shannessey Street were relocated to Chapel Street and Opaheke Road, to address concerns raised by local businesses and residents about safety and visual amenity within the Papakura town centre.

44. The relocation of the bus layovers displaced a number of time-restricted car parking serving the community service providers located on the corner of Opaheke Road and Chapel Street.

45. The board requested that AT resolve the parking issues. AT has been working with the community services operating out of Central Park and Auckland Council’s Community Facilities staff to resolve the parking issues.

46. Two local community service providers have asked for mobility parking and additional time restricted car parking spaces for their clients. This feedback has been included in a public consultation which has now been concluded.

47. There was limited feedback in the public consultation and AT is now evaluating the next steps and the board will be advised shortly on those.

48. The board has indicated its strong preference for the former bus depot near the cemetery to be used as the bus layover. At its May 2019 monthly business meeting the board resolved that it: “continues to be seriously concerned about Auckland Transport’s proposal to use Opāheke Road for bus layovers and requests that Auckland Transport urgently conduct a feasibility study to construct a bus layover area in the current cemetery parking area (former bus depot area), between Great South and Settlement Roads so this location can be established as the permanent bus layover area before the start of the summer period 2019” (resolution PPK/2019/66).

49. The AT Metro infrastructure team has accepted the resolution concerning the feasibility study and recently visited the former bus depot and conducted a preliminary scoping exercise for the study.

Papakura town centre parking study

50. The board provided guidance to AT to draft a scope and methodology for a parking study of the town centre.

51. In February 2019, the draft scope was circulated to board members and the Papakura Business Association for feedback. The study began on 28 February 2019 and a report is expected by late July 2019.

52. The initial study results were presented by AT Parking to the Papakura Commercial Project Group monthly meeting on 8 May 2019.

53. The study team continues to work through the detailed feedback it received and will present its draft report to the board at the August 2019 transport workshop.

Electronic gating at Papakura Train Station

54. On 18 April, the AT manager for the electronics gates project met local board members and staff at the station to discuss the project. Draft designs are being finalised and work at the station will begin in July 2019 and be completed by early 2020.

Takanini Residents Actions Group (TRAG) concerns

55. At the board meeting on 26 March 2019, the board requested that AT urgently provide a solution on the traffic safety issues raised by the Takanini Residents Action Group (TRAG) in the Takanini area.

56. Along with the board Chair and Deputy Chair, the AT Elected Member Relationship Manager and a traffic engineering departmental manager met with TRAG members on 5 April 2019 to explore the Manuroa Rd environs and understand TRAG’s concerns first hand.

57. These have been set out in a detailed internal memo for discussion with AT’s traffic engineering, road safety and community transport departments.

58. A meeting to discuss safety concerns was held at Takanini School on 17 May 2019, attended by the local board Chair, Cr Newman, the school principal, TRAG and AT staff from the road safety and community transport departments.

59. Following that meeting, AT is currently progressing the design to raise the existing zebra crossing on Takanini School Rd and the kea crossing on Manuroa Road, with anticipated construction during the school summer holiday period, 2019-2020.

60. AT is also conducting an investigation into the upgrade of the Takanini School Rd/Manuroa Rd intersection, aiming to provide elected members with an update in late September 2019 outlining the investigation outcomes and next steps. The investigation and analysis will consider any future land use changes and growth/change in traffic patterns in the area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

61. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local Board Transport Capital Fund (LBTCF)

62. The LBTCF is a capital budget provided to all local boards by Auckland Council (AC) and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

63. Through Auckland Council’s Long-term Plan 2018-2028, LBTCF funding has been increased to a total of $20.8 million per annum across all 21 local boards.

64. The allocation for the board has therefore increased, with the updated figures for the remainder of this electoral term reflected in Table 1 below:

Table 1: Papakura Local Board Transport Capital Fund Financial Summary

Total Funds Available in the current political term	$2,082,843
Amount committed to date on projects approved for design and/or construction	$1,735,237
Remaining budget (including additional funding)	$ 346,606

65. Table 2 below shows the status of projects to which the LBTCF has been committed and which projects are still awaiting allocation of funds.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status
Total TCF funding:
Covered Walkway	Covered walkways on Railway St West	Completed in this term
Priority Projects 12 & 13; Papakura Greenways Plan - Elliot Street to Freelance Terrace.	Develop a pedestrian and cycling link from the town centre and existing boardwalk to the new Pescara Way footbridge over SH1	The designer has reviewed all the input and has begun preparing the draft concept options. This effort is being combined with the results of the site investigations which are underway. Another month is needed to obtain more information on existing conditions. An ecological study was requested by residents and the results are needed before all options can be developed.
Central Park walkway & lighting	Install pathway and lights for commuters from King Edward Ave to Railway Street West through Central Park	Community Facilities has provided a Rough Order of Cost (ROC) of $300,000. A site inspection has been carried out by Community Facilities along with AT, and a draft design is currently being developed
Total committed to date:
Current surplus:
Footpath links for McLennan Park	Construct two shared paths in McLennan Park linking the new roads to the north of the park to Artillery Drive	This project is on hold due to a delay in the granting of the resource consent. Healthy Waters is currently re-modelling the retention pond and assessing its performance to determine the project’s potential impact on the environment (flooding etc). The outcome of this study is not expected this financial year (i.e. by 30 June 2019). The pathways may have to be redesigned as a result of the study. Depending on the outcome from Healthy Waters, a decision will be made on whether to grant a resource consent. Next steps depend entirely on the advice from Healthy Waters: if the project is given the green light, the footpath design, timeline and firm estimate of costs can be progressed and finalised.

Auckland Transport consultations

66. AT provides the board with the opportunity to comment on transport projects being delivered in the board’s area.

67. The board’s views on any proposed schemes are taken into account during consultation on those proposals.

68. Consultation documents for the following proposals have been provided to the board for its feedback:

Tete Land and Moho Lane, Takanini: Proposed No Stopping and Give-Way Controls.

69. A resource consent for a 28-lot residential subdivision at 76 and 86 Kauri Heart Ave, Takanini was recently approved by Auckland Council. To provide access to the proposed lots, a roading network is proposed including the extension of Tete Lane and Moho Lane, and the creation of a linking road (Road 1) between two extensions.

70. Consultation was open until 31 May 2019.

Papakura-Clevedon Road, Ardmore – Proposed Right Turning Bay, Give-way Control and NSAAT

71. Auckland Council recently granted resource consent for the subdivision comprising a total of approximately 0.86 hectares of residential zoned land within Ardmore. To provide access to the site, a roading network is proposed with Holcroft Street connecting to Dominion Road. The proposal consists of providing “No Stopping At All Times” and footpaths along Dominion Road and Papakura-Clevedon Road; a right turning bay; and the road widening on Dominion Road.

72. Consultation was open until 12 June 2019.

Traffic Control Committee (TCC) resolutions

73. The following resolution was passed by the TCC during the months of April and May, 2019, affecting the Papakura Local Board area:

Street name	Type of Report	Nature of Restriction	Committee Decision
O’Shannessey St, Papakura	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Bus Parking	Carried
Wood Street, Union Street, Menary Street, Duke Street, Papakura	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Give-Way Control	Carried

Tauākī whakaaweawe Māori

Māori impact statement

74. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

75. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

76. The proposed decision of receiving the report has no risks. AT has risk management strategies in place for the transport projects undertaken in the Papakura local board area.

Ngā koringa ā-muri

Next steps

77. AT will provide another update report to the board next month.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Peter Wilson – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 June 2019

Papakura Small Grants Round Three 2018/2019 grant allocations

File No.: CP2019/10164

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for the Papakura Small Grants Round Three 2018/2019.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Papakura Small Grant Round Three, 2018/2019 as provided in Attachment B of this report.

3. The Papakura Local Board had $129,000 for allocation in the 2018/2019 financial year. The board has $41,339 remaining for allocation.

4. This round is the last grant round for this financial year. Total requested grants for this round is $26,673. Any surplus from the grants allocation can either be carried forward to the next financial year or the local board can reassess past eligible grant requests which were unable to be fully funded due to insufficient funds. This information has been provided to the local board at a workshop on 19 June for their consideration.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) agree to fund, part-fund or decline each application in this round listed in Table One below:

Table One: Applications for the Papakura Local Board Small Grant Round Two 2018/2019

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR1914-301	New Zealand Premier Show Dog of the Year	Events	Towards event costs, including judges airfares and accommodation.	$2,000.00	Eligible
QR1914-303	Te Maunga Kohungahunga Kohanga Reo	Community	Towards Kohanga Reo costs, including childrens carpentry toys.	$1,709.00	Eligible
QR1914-304	Takanini Netball Club	Sport and recreation	Towards prize giving costs including trophies, venue hire, volunteer tokens, player fees, awards, food and decoration costs.	$977.00	Eligible
QR1914-305	Gateway Community Trust	Events	Towards event costs including venue hire.	$2,000.00	Eligible
QR1914-307	Kī o Rahi Tāmaki Makaurau	Arts and culture	Towards sport event costs including portaloo hire, generator hire, sound equipment photographer fees.	$2,000.00	Eligible
QR1914-309	The Conifer Grove Residents Association	Community	Towards administration and phone costs, electricity for the security camera system, computer, consumables and printing costs	$800.00	Eligible
QR1914-312	Te Tumu	Sport and recreation	Towards waka ama costs including blades and paddles.	$1,000.00	Eligible
QR1914-314	North Rodney Blue Light Ventures Incorporated	Community	Towards Rainbows End entry fees for the “Blue Light Rainbows End Funday”.	$2,521.00	Eligible
QR1914-315	Papakura Toy Library Incorporated	Sport and recreation	Towards the purchase of toys, scooters, balance bikes, pedal bikes and helmets.	$1,650.00	Eligible
QR1914-316	Kokako Lodge Trust	Sport and recreation	Towards recreation costs including kayaks.	$1,546.00	Eligible
QR1914-317	Whiri Aroha - Papakura Marae	Arts and culture	Towards korowai material costs including feathers, cotton thread, mop cord, frames, stationery, venue hire, donations, transport and food.	$2,000.00	Eligible
QR1914-320	Youthline Auckland Charitable Trust	Community	Towards equipment costs including replacement chairs.	$1,110.00	Eligible
QR1914-321	Counties Manukau Gymnastics Incorporated	Sport and recreation	Towards gymnast costs including gymnast chalk.	$1,460.00	Eligible
QR1914-322	Karaka Harbourside Community Group Incorporated	Community	Towards community notice board costs	$2,000.00	Eligible
QR1914-325	Kiwanis Club of Drury	Community	Towards award costs including vouchers, badges, certificates and pencils.	$600.00	Eligible
QR1914-326	Drury Playcentre	Community	Towards equipment and children’s learning furniture.	$2,000.00	Eligible
QR1914-328	Papakura Business Association	Community	Towards event costs including band fees.	$1,300.00	Eligible
Total				$26,673.00

Horopaki

Context

5. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

6. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Papakura Local Board adopted their grants programme for 2018/2019 on 18 April 2018 and will operate three small grants and two local grants rounds for this financial year.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10. For the 2018/2019 financial year, the Papakura Local Board has set a total community grants budget of $129,000.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

12. This round is the last grant round for this financial year. Total requested grants for this round is $26,673. Any surplus from the grants allocation can either be carried forward to the next financial year or the local board can reassess past eligible grant requests which were unable to be fully funded due to insufficient funds. This information has been provided to the local board at a workshop on 19 June for their consideration.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

16. Staff will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.

17. A summary of each application received through Papakura Local Board Round Two 2018/2019 is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

19. Three applicants applying to Papakura Local Board Small Grants Round Three, indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

21. The Papakura Local Board has set a total community grants budget of $129,000 for the 2018/2019 financial year.

22. A total of $2,000 was allocated to the senior citizen programme in the Arts, Community and Events work programme 2018/2019 (resolution PPK/2017/110), and $2,000 was granted to the Counties Manukau Softball Association (PPK/2018/184). In addition, $23,266.00 (PKK/2019/12) was reallocated to the grants budget.

23. The board granted $62,626.00 in Local Grant Round One Grant 2018/2019. $8,654.00 was allocated in the Small Grants Round One 2018/2019 (PPK/2018/149) and $20,302.00 in Round Two Small Grants 2018/2019, with $56,684.00 available for the remaining rounds.

24. $31,845.00 was allocated to the Local Grant Round Two Grant and Multi-Board 2018/2019 with a total of $24,839 remaining.

25. At the May 2019 Papakura Local Board meeting, the board reallocated $16,500 from the local board Locally Driven Initiatives (LDI) budget to the community grants budget line (PPK/2019/74).

26. This leaves $41,339 available for allocation.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

28. Following the Papakura Local Board allocating funding for the local grants round two, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board Grants Programme 2018-2019	27
b ⇨	Papakura Local Board Small Grants Round Three 2018-2019, Application Summary (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Shane King - Head of Service Support

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 June 2019

Approval for new road names at 137 Airfield Rd (70 Kuaka Drive) Takanini

File No.: CP2019/10280

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Papakura Local Board to name six new private roads, created by way of a subdivision development at 137 Airfield Rd (70 Kuaka Drive, Takanini), and an extension of the existing road, Kuaka Drive.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland.

3. The applicant, Kauri Landing Property Limited, has proposed the following names for consideration by the local board:

Table 1: 137 Airfield Road Proposed Road Name

Road Reference

Preferred Names

Road Type

Road 2 (Extension)

Proposed to extend existing name

Kuaka

Drive

Table 2: 137 Airfield Road Preferred and Alternative Road Names
	OPTION 1 (APPLICANT PREFERRED)		OPTION 2		OPTION 3
REF	PREFERRED NAME	TYPE	ALTERNATIVE NAME	TYPE	ALTERNATIVE NAME	TYPE
Road 1	Kapowai	Boulevard	Tanguru	Boulevard	Hihue	Boulevard
Road 3	Puukohu	Avenue	Whareatua	Avenue	Ngaeroa	Avenue
Road 4	Mokopapa	Street	Mingmingi	Street	Waimaaori	Street
Road 5	Kutukutu	Street	Ruakatauri	Street	Kiritaitea	Street
Road 6	Harore	Road	Miiere	Road	Pihareinga	Road
Road 7	Katipo	Road	Namunamu	Avenue	Hangehange	Avenue

4. Following consultation with iwi, NgaI Tai ki Tamaki, Ngaati Tamaoho and Ngati Whanaunga suggested the following additional options below:

Table 3: Ngai Tai ki Tamaki Suggested Road Names

· Horopito

· Hangehange

· Harore

· Kowhai

· Mahoe

· Pekapeka

· Ramarama

· Waharariki

· Mingimingi

· Mokopapa

· Katipo

· Aka

Table 4: Ngaati Tamaoho Suggested Road Names

· Tawhirirangi

· Pekapeka

· Para

· Whareatua

· Harore

· Pua

· Waimaaori

· Miiere

· Puawai

· Aka

· Pakiaka

· Puukohu

· Waeroa

· Namunamu

· Ruakatauri

· Maahutonga

· Tautoru

· Rehua

Table 5: Ngati Whanaunga Suggested Road Names

· Pihareinga

· Noke Waiu

· Noke

· Kahuku

· Ngaro Waiwai

· Hihue

· Kutukutu

· Mokopapa

· Titiwai

· Tanguru

· Kirirakau

· Kiritaitea

· Pirirakau

· Kapowai

· Tiemiemi

· Rangataua

5. Any of the proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Mana whenua were also consulted.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the retention of the existing road name ‘Kuaka Drive’ for the public road to be extended at 137 Airfield Road (70 Kuaka Drive, Takanini), pursuant to section 319(1)(j) of the Local Government Act 1974

b) approve the following six names for the new roads created by way of subdivision at 137 Airfield Road (70 Kuaka Drive, Takanini) in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60328361):

· Road 1: (local board to insert approved name)

· Road 3: (local board to insert approved name)

· Road 4: (local board to insert approved name)

· Road 5: (local board to insert approved name)

· Road 6: (local board to insert approved name)

· Road 7: (local board to insert approved name).

Horopaki

Context

6. Resource consent BUN60328361 was issued 13 March 2019 for the construction of 210 residential dwellings/allotments.

7. Along with the continuation of Kuaka Drive, an additional six roads require naming. The applicant requests to retain the existing road name out of respect for the existing residents, and to avoid any confusion of addressing along the continuous roadway.

8. Site and location plans of the development can be found in Attachments A and B respectively to this report.

9. Local iwi have also provided Te Reo road name options, detailed below.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

12. The applicant selected the proposed names due to significance of the former kauri forests in the Takanini region. The theme was based on the forests and life within the forest encompassing the birds, invertebrates, plants, fungus, fruits, waters, etc.

13. The applicant’s proposed names and meanings are set out in the table below:

Table 6: 137 Airfield Road Preferred And Alternative Road Names & Meanings

Road Number

Proposed Names & Preferences

Meaning (as described by applicant)

Road 1:

Kapowai Boulevard

(Applicant preferred name)

Common dragonfly

Tanguru Boulevard

(alternative 1)

Green Beetle

Hihue Boulevard

(alternative 2)

Sphinx Moth

Road 3:

Puukohu Avenue

(Applicant preferred name)

Moss

Whareatua Avenue

(alternative 1)

Field Mushrooms

Ngaeroa Avenue

(alternative 2)

Mosquito

Road 4:

Mokopapa Street

(Applicant preferred name)

Skink

Mingimingi Street

(alternative 1)

Small leaved shrub

Waimaaori Street

(alternative 2)

Fresh water

Road 5:

Kutukutu Street

(Applicant preferred name)

Antlion Lacewing

Ruakatauri Street

(alternative 1)

Bag moth

Kiritaitea Street

(alternative 2)

Planthopper

Road 6:

Harore Road

(Applicant preferred name)

Mushroom

Miiere Road

(alternative 1)

Honey

Pihareinga Road

(alternative 2)

Black field cricket

Road 7:

Katipo Avenue

(Applicant preferred name)

Spider

Namunamu Avenue

(alternative 1)

Sandfly

Hangehange Avenue

(alternative 2)

Shrub

Table 7: Ngai Tai ki Tamaki Additional Road Names & Meanings
Proposed Names	Meaning (as described by Ngai Tai ki Tamaki)
Kowhai	Native Tree
Mahoe	Native Tree
Ramarama	Bubble Leaf (Myrtle Shrub)
Waharariki	Flax
Aka	Vines
Table 8: Ngaati Tamaoho Additional Road Names & Meanings
Proposed Names	Meaning (as described by Ngaati Tamaoho)
Tawhirirangi	Jet Stream
Para	King Fern
Pua	Nectar
Puawai	Blossoms/Flowers
Pakiaka	Roots (Trees)
Waeroa	Mosquito
Maahutonga	Southern Cross
Tautoru	Orions Belt
Rehua	Antares
Kaakuera	Kirkwood
Table 9: Ngati Whanaunga Additional Road Names & Meanings
Proposed Names	Meaning (as described by Ngati Whanaunga)
Noke Waiu	Earthworm of milky colour used for eeling
Noke	Earthworm
Ngaro Waiwai	Common Net Building Caddis Fly
Titiwai	Glow Worm
Kirirakau	Shield Bug
Pirirakau	Silverfish
Tiemiemi	Blue Dragonfly
Rangataua	Migratory Locust

14. The names proposed by the applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

15. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

16. All relevant local iwi were written to (via email) and invited to comment.

Thirteen iwi were contacted and three iwi replied:

· Ngai Tai Ki Tamaki suggested 12 names, 5 of which have been proposed by the applicant; 2 were unacceptable for use as they are duplicates or too similar to names already in use in the Auckland region; the remaining 5 have been included in the alternative names table above for consideration by the local board.

· Ngaati Tamaoho suggested 18 names, 7 of which have been proposed by the applicant; 1 was unacceptable for use as it is a duplicate or too similar to a name already in use in the Auckland region; the remaining 10 have been included in the alternative names table above for consideration by the local board.

· Ngati Whanaunga suggested 16 names, 7 of which have been proposed by the applicant; 1 was unacceptable for use as it is a duplicate or too similar to a name already in use in the Auckland region; the remaining 8 have been included in the alternative names table above for consideration by the local board.

17. No objections or additional comments were raised by Mana Whenua for any of the other proposed names.

18. The applicant also contacted the owners of the two neighbouring properties (137 & 163 Airfield Rd) for their approval, their responses were positive for the names suggested.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The decision sought for this report seeks the board’s decision and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori

Māori impact statement

21. The decision sought from the Manurewa-Papakura Local Board on this report is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to support Auckland’s Māori identity.

Ngā ritenga ā-pūtea

Financial implications

22. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

24. Approved road names are notified to Land Information New Zealand and recorded on the New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan - 137 Airfield Rd (70 Kuaka Drive, Takanini)	39
b ⇩	Attachment B - Site Locality Plan - 137 Airfield Rd (70 Kuaka Drive, Takanini)	41

Ngā kaihaina

Signatories

Author

Dean Dickson - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 June 2019

Approval for new public road names at 162-166 Settlement Road, Papakura

File No.: CP2019/10895

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Papakura Local Board to name four new public roads created by way of a subdivision development at 162-166 Settlement Road, Papakura. One of the new roads is an extension to an existing road that requires name approval.

Whakarāpopototanga matua

Executive summary

3. The applicant, Stantec, has proposed the following names for consideration by the local board:

Table 1: 162-166 Settlement Road - Proposed Name Extension

Road Reference

Preferred Names

Road Type

Road 1 (Extension)

Proposed to retain existing name

Crestview

Rise

Table 2: 162-166 Settlement Road - Preferred and Alternative Road Names
	APPLICANT PREFERRED		ALTERNATIVE OPTION
REF	PREFERRED NAME	TYPE	ALTERNATIVE NAME	TYPE
Road 2	Kotahitanga	Street	Heketara	Place
Road 3	Putiputi	Way	Pepeketua	Place
Road 4	Poruru	Close	Neinei	Way

4. Any of the proposed road name options would be suitable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. Mana whenua were also consulted.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the retention of the existing road name ‘Crestview Rise’ for the road to be extended at 162-166 Settlement Road, pursuant to section 319(1)(j) of the Local Government Act 1974

b) approve the following three names for the new public roads 162-166 Settlement Road, Papakura in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references R/JSL/2016/276 (BUN60077180 & SUB60230386):

· Road 2: (local board to insert chosen name)

· Road 3: (local board to insert chosen name)

· Road 4: (local board to insert chosen name).

Horopaki

Context

5. Resource consent R/JSL/2016/276 (BUN60077180 & SUB60230386) was issued on 20 January 2019 for the construction of a 128 residential lot staged subdivision. Four public roads are proposed to service the 128 residential dwellings.

6. Road 1 will be the extension to Crestview Rise that will continue down to Settlement Road. The applicant requests to extend the name ‘Crestview Rise’ (Road 1) to avoid any confusion of addressing along the continuous roadway.

7. Site and location plans of the development can be found in Attachments A and B respectively to this report.

Tātaritanga me ngā tohutohu

Analysis and advice

8. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

9. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

10. The applicant has proposed a road name (‘Pepeketua Place’). Land Information NZ(LINZ) has accepted it for use, but has also noted its similarity to another road name in the Auckland region. As referenced in the Auckland Council Road Naming Policy and Guidelines, a new road name should not be similar in spelling and in sound of an existing road name. It is therefore recommended that the name ‘Pepeketua Place’’ not be approved.

11. The new roads are proposed to be given names that are in context of the surrounding existing road names and the local flora and fauna in the Hunua Ranges area.

12. The applicant’s proposed names and meanings are set out in the table below:

(alternative)

Table 3: 162-166 Settlement Road - Preferred and Alternative Road Names & Meanings
Road number	Applicant’s Proposed Names & Preferences	Meaning (as described by applicant)
Road 2	Kotahitanga Street (applicant preferred)	Maori word meaning: (noun) unity, togetherness, solidarity.
Road 2	Heketara Place	Maori name for: tree daisy (Olearia rani). A small forest shrub found in North Island
Road 3	Putiputi Way (Applicant preferred)	Maori word meaning: (noun) flower
Road 3	Pepeketua Place	Maori name for: frog (Hochstetter's frog, Leiopelma hochstetteri). A small brown endemic frog found only in parts of the North Island.
Road 4	Poruru Close (Applicant preferred)	Maori word meaning: (adjective) be close together, thick, bushy.
Road 4	Neinei Way	Maori word for: a type of grass cabbage-tree shrub, which are found in the Hunua ranges in Papakura.

13. The names proposed by the applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming.

14. LINZ has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

15. All road types listed are acceptable road types for the public roads, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines.

16. All relevant local iwi were contacted via email and invited to comment. Ngai Tai Ki Tamaki responded in support of the applicant’s names, as well as providing corrections to the definitions of two Te Reo Maori names. Ngaati Whananaunga advised the applicant of the costs that would be incurred with Iwi engagement, however, did not provide any input following this. Te Ahiwaru deferred the interest to Ngati Tamaoho, who in turn did not respond. No other comments were received.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The local board’s decision is sought in this report. The decision is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

19. The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to support Auckland’s Maori identity.

Ngā ritenga ā-pūtea

Financial implications

20. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

22. Approved road names are notified to LINZ and recorded on the New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan for 162-166 Settlement Road, Papakura	47
b ⇩	Attachment B - Location Plan for 162-166 Settlement Road, Papakura	49

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 June 2019

Changes to Local Board Standing Orders

File No.: CP2019/09816

Te take mō te pūrongo

Purpose of the report

1. To provide information about the implications of the Local Government Regulatory Systems Amendment Act 2019 and to recommend changes to the Papakura Local Board’s standing orders to align with the change in the legislation.

Whakarāpopototanga matua

Executive summary

2. The Local Government Regulatory Systems Amendment Act 2019 (LGRSAA) makes changes to various statutes, including the Local Government 2002 Act (LGA), Local Government Official Information and Meetings Act 1987 (LGOIMA), the Local Electoral Act 2001, the Dog Control Act 1996, the Local Government (Rating) Act 2002 and the Rates Rebate Act 1973.

3. Prior to the legislation change, the LGA provided for an extraordinary meeting where:

(a) It could be called by resolution, or by requisition by the mayor or one third of the members

(b) The notice period was three days (unless it was called by resolution in which case the notice period could be not less than 24 hours)

(c) If it needed to be called earlier it could be called by the mayor, or, if the mayor was unavailable, the chief executive. The notice period could be not less than 24 hours.

4. As a result of the change, the meeting called under (c) above is referred to as an ‘emergency meeting’ rather than an’ extraordinary meeting’.

5. There is a change to the definition of public notice – which requires notification on a council’s website in addition to a newspaper.

6. There is a change to the definition of ‘working day’ to exclude a province’s anniversary.

7. Staff are taking the opportunity, while considering changes to standing orders, to propose an unrelated change to the current standing orders regarding attendance by electronic link. The current standing order requires a member seeking to attend by electronic link to be representing the council and unable to attend. The proposed change removes the requirement to be representing the council.

8. As detailed in LGA Schedule 7 clause 27 (3), a change to standing orders requires a 75 percent majority vote. The Papakura Local Board’s standing orders need to be changed to reflect the changes in the law.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the new statutory responsibility of the chief executive:

facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001.

b) amend standing order 2.3.3 by replacing:

Calling an extraordinary meeting at earlier time

The chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business.

The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting.

with:

Calling an emergency meeting

The chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business.

c) amend standing order 7.2.3 by replacing:

Notification of extraordinary meetings

Where the council calls an extraordinary meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting.

with:

Notification of extraordinary / emergency meetings

Where the council calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances.

d) amend standing order 9.4 (Definitions) by replacing:

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

with:

Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002.

Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002.

e) amend standing order 9.4 (Definitions) by replacing:

Meeting means:

(a) any first or ordinary or extraordinary meeting of the local board

with:

Meeting means:

(a) any first or ordinary or extraordinary or emergency meeting of the local board

f) amend standing order 9.4 (Definitions) by replacing:

Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region.

with:

Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region.

g) amend standing order 9.4 (Definitions) by replacing:

Working day means any day of the week other than:

(a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) a day in the period commencing with 25 December in any year and ending with 15 January in the following year.

with:

Working day means any day of the week other than:

(a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day

(b) Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday

(c) Auckland Anniversary Day

(d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year.

h) amend the following standing orders:

i) SO 2.3:

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

ii) SO 7.2.4

replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings”

iii) SOs 1.1.3, 2.4.1, 2.4.2, 7.3.2:

replace the words “extraordinary meeting” with “extraordinary or emergency meeting”

i) amend standing order 3.3.3 to remove the requirement to be representing the council:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are:

a) where the member is ~~representing the council~~ at a place that makes their physical presence at the meeting impossible or impracticable

b) to accommodate the member’s illness or infirmity

c) in emergencies.

a) the member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

Horopaki

Context

9. The LGRSAA came into force on 21 March 2019. The Act is an omnibus Act in that it makes minor amendments to several pieces of legislation.

10. The LGRSAA amends the Local Electoral Act 2001 to include a new principle for “representative and substantial electoral participation in local elections and polls”, and imposes a new responsibility on the Chief Executive of the council by amending the Chief Executive’s responsibilities in the LGA s 42(2)(d):

(da) facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001.

11. It amends the definition of “public notice” and “publicly notified” under the LGA and the LGOIMA to require notification both on the council’s website and in newspapers.

12. It creates a new category of council meeting called an “emergency meeting”, separate from “extraordinary meeting”. Previously, extraordinary meetings had two types of notice requirements. Where the more urgent form of notice is used, the meeting is now referred to as an emergency meeting. This applies to giving notice to members under the LGA and to public notices under LGOIMA.

13. It amends the definition of working day under the LGA and LGOIMA to exclude a province’s anniversary day being counted as a “working day”.

14. It makes minor amendments to the Dog Control Act 996, the Local Electoral Act 2001, the Rates Rebates Act 1973 and makes changes to the LGA by specifying timeframes for making certain documents publicly available. These legislative changes are minor in nature and do not impact on local board standing orders.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The changes made by the LGRSAA are minor in nature. Nevertheless, it is necessary to amend the Papakura Local Board’s standing orders to align the language to reflect current legislation.

16. Staff recommend that the Papakura Local Board also consider a change to standing orders which is not related to LGRSAA. Standing order 3.3.3 provides conditions for attending a meeting by electronic link:

Conditions for attending by electronic link

The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are:

a) where the member is representing the council at a place that makes their physical presence at the meeting impossible or impracticable

b) to accommodate the member’s illness or infirmity

c) in emergencies.

The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote.

17. This standing order was adopted in 2015. Since that time the technology has improved, and remote attendance to most local board business meetings is now possible. However, the conditions in the standing order are very limiting and do not allow attendance by a member who is out of Auckland for non-council reasons.

18. Staff recommend amending the standing order by removing the requirement to represent the council in SO 3.3.3 (a):

a) where the member is ~~representing the council~~ at a place that makes their physical presence at the meeting impossible or impracticable

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The changes to the standing orders do not impact on the wider council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. This is a report to 21 local boards. All local boards need to make changes to align their standing orders to LGRSAA.

Tauākī whakaaweawe Māori

Māori impact statement

21. The changes to standing orders brought about through the LGRSAA do not impact on the Māori community.

Ngā ritenga ā-pūtea

Financial implications

22. There are no financial implications to making these changes to standing orders.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. LGA Schedule 7 clause 27 (2) states that the standing orders of a local authority must not contravene the LGA or any other Act. If local board standing orders are not aligned to changes in the legislation, there is a risk that the local board may act inconsistently with the legislation by relying on standing orders that are not up to date.

Ngā koringa ā-muri

Next steps

24. Following the Papakura Local Board resolution to amend the standing orders, staff will make the appropriate changes and recirculate the updated standing orders.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kerri Foote, Operations and Improvements Manager, Local Board Services

Authorisers

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 June 2019

Papakura Local Board 2019/2020 External Partnerships Work Programme

File No.: CP2019/09130

Te take mō te pūrongo

Purpose of the report

1. To approve the Papakura Local Board External Partnerships work programme for 2019/2020 financial year.

Whakarāpopototanga matua

Executive summary

2. This report introduces the proposed 2019/2020 financial year External Partnerships work programme for the Papakura Local Board, as set out in Attachment A of this report.

3. The proposed work programme comprises of funding to support the Takanini Business Association with a total value of $5,000 to assist with the Takanini Business Association Pre-Business Improvement District (BID) establishment research project.

4. The board has indicated they may consider approving additional funding for this project if a further request for funding is received from the Takanini Business Association during 2019/2020. However, there is no guarantee of further funding from the board during 2019/2020.

5. The board is being asked to approve the 2019/2020 External Partnerships work programme

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the 2019/2020 External Partnerships work programme.

b) approve the Takanini Business Association grant of $5,000 to assist with the Takanini Business Association Pre-Business Improvement District (BID) establishment research project.

Horopaki

Context

6. The 2019/2020 external partnerships work programme has been developed having regard to the local board’s priorities for business associations set out in the Local Board Plan (2017).

7. The local board has advised that they wish to provide the Takanini Business Association with secured funding of $5,000 to assist with the Takanini Business Association Pre-Business Improvement District (BID) establishment research project.

Tātaritanga me ngā tohutohu

Analysis and advice

Funding towards the Takanini Business Association Pre-Business Improvement District (BID) establishment research project

8. Takanini Business Association is a voluntary organisation dependant on membership fees.

9. This funding of $5,000 will be used to assist with the Takanini Business Association Pre-Business Improvement District (BID) establishment research project.

10. At a workshop 8 May 2019, the board indicated they may consider approving additional funding for this project if the Takanini Business Association progress the survey project for completion within the 2019/2020 financial year. The Takanini Business Association may consider a further request for funding during 2019/2020. However, there is no guarantee of further funding from the board during 2019/2020.

11. This project will survey Takanini business owners to collect information and feedback on doing business in Takanini. The survey information will be collected utilising a number of ways including online, face to face and at business association events. The information collected will include business owner contact details.

12. The survey information will:

· be used to provide updates and information to the business owners in relation to doing business and being part of the Takanini business community

· collect a range of feedback from business owners on how they think their business is doing, identify issues, concerns and opportunities for their business and the collective business community

· identify the level of support needed by businesses from the Business Association.

13. The survey information will assist the Takanini Business Association to develop the membership, identify issues, concerns and opportunities that galvanise business owners, and ultimately develop a potential Business Improvement District (BID) strategic plan. The survey will also capture the level of interest and appetite of businesses to be part of and contribute to a possible BID programme.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. There is no direct impact on any other council group as a result of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. The proposed external partnerships work programme was presented to the local board at the 8 May 2019 workshop, and has been amended to reflect the comments received at that workshop.

16. This project was originally part of the Local Economic Development (LED) programme managed by ATEED in 2018/2019. The project was unable to progress within the 2018/2019 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

17. There are no direct impacts as a result of this report on Māori. However, in implementing the programme, consideration will be given to the need to consult with iwi and consider any impacts on Māori businesses arising from the specific project being undertaken.

Ngā ritenga ā-pūtea

Financial implications

18. The External Partnerships work programme progress will be reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. The External Partnerships work programme is dependent on the development of detailed proposals and associated funding agreements. There is a risk that the budget remains unspent where initiatives supported do not require the full amount allocated or following the agreement of the programme external partners do not in turn proceed with the project.

Ngā koringa ā-muri

Next steps

20. Following the approval by the local board, the External Partnerships BID team will begin to implement the programme as approved by the local board. Where there is a need, further scoping of activities will be undertaken and presented back to the local board, as required.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura External Partnerships Work Programme 2019/2020	61

Ngā kaihaina

Signatories

Author

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 June 2019

Papakura Local Board Community Facilities Work Programme 2019 - 2022

File No.: CP2019/09151

Te take mō te pūrongo

Purpose of the report

1. To approve the Papakura Local Board 2019 – 2022 Community Facilities Work Programme.

Whakarāpopototanga matua

Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. The Papakura Local Board 2019/2020 Community Facilities Work Programme was developed through a series of iterative workshops between key staff and local boards since October 2018. The projects identified in the work programme have been prioritised for investment based on a combination of local board feedback, staff assessments of assets and key stakeholder input.

4. The work programme provided in Attachments A and B to this report reflect the projects that were presented in the last local board workshop with modifications based on feedback from the board, and with the inclusion of projects proposed to be funded from regional programmes.

5. This report recommends that the board approves the 2019 - 2022 Community Facilities Work Programme and associated budget in full for projects commencing in the first year of the programme and in principle for subsequent two years.

6. The work programme includes projects proposed to be funded from regional programmes, including local and sports field development (growth), coastal and slips prevention programmes. Inclusion of these projects in the local board work programme is subject to approval by the Environment and Community Committee in July 2019.

7. It is recommended that the local board approve the inclusion of these projects in the work programme and provide feedback for consideration by the Environment and Community Committee.

8. A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects. These are projects that have budget allocated in the 2020/2021 financial year.

9. Approval is sought for staff to commence work on these projects in the 2019/2020 year so that they can be delivered early in the event that other approved projects are delayed for any reason.

10. In order to expedite delivery of the work programme, and to manage changes that may be required in a timely way, staff recommend that the board delegate decision making for minor amendments to the approved programme to the chair.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the Papakura Local Board 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew, and Attachment B – Community Leases, to the agenda report.

b) approve in principle the Papakura Local Board 2020 – 2022 Community Facilities Work Programme (years 2 and 3) as detailed in Attachment A – Build, Maintain, Renew, and Attachment B – Community Leases, to the agenda report.

c) approve the risk adjusted programme (RAP) projects identified in Attachment A to the agenda report, as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year.

d) note that approval of budget allocation in the 2019/2020 year for multi-year projects may commit the board to the allocation of subsequent years budgets.

e) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019.

f) provide feedback for consideration by the Environment and Community Committee in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets.

g) note that budget allocation for all projects in the Papakura Local Board 2019 – 2022 Community Facilities Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

h) delegate to the chairperson authority to approve minor amendments to the Papakura Local Board 2019 – 2022 Community Facilities Work Programme, following receipt of written advice from staff.

i) delegate to the Manager Community Leases authority to use the agreed streamlined renewal process for lease renewals without variations.

Horopaki

Context

11. Community Facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

12. Work programmes are presented to local boards for approval each year. The Papakura Local Board 2019 – 2022 Community Facilities Work Programme, detailed in the attachments, contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance.

13. Staff have engaged with the board in the development of the work programme through a number of workshops, including:

· 31 October 2018 where the board discussed their priorities for the future work programme

· 20 March 2019 where the board reviewed the first draft work programme and provided feedback

· 8 May 2019 where staff provided any further information requested in workshop 2 and reviewed the revised draft work programme.

14. This year’s work programme is a three year programme to clearly demonstrate the phasing of project delivery and to enable the organisation to prepare for delivery. The work programme is subject to a rolling review and each year the local board will be asked to approve a new three year work programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Capital works programme

15. Investment in the capital works programme will ensure that council facilities and open spaces in Papakura Local Board remain valuable and well-maintained community assets.

16. The overall capital works programme includes projects for which the board has discretion to allocate budget, referred to as the local programme, and projects from regional programmes.

17. Specific projects within the work programme may have budget allocated from two or more budget sources, including budgets from both local and regional programmes.

18. The work programme includes both new projects and existing projects that have been continued from the previous financial year where those projects require multiple years for delivery (multi-year projects).

19. Any projects that have budget approved in the current 2018/2019 financial year, but are unable to be delivered this year, will be deferred. Deferred budgets will be added to the work programme at a later date.

Local Programme

20. The local programme includes those projects that the board is funding from its discretionary capex budgets, including:

· Renewals
The board can allocate its renewals budget towards the renewal of any council owned asset.

· Locally Driven Initiative (LDI)
The board has the discretion to allocate its LDI budget to any projects that deliver a council asset or as a capital grant to a third party to deliver an asset made available for public use.

21. In preparing recommendations for the local programme a number of matters have been considered, including:

· strategic documents (e.g. local board plan)

· service assessment input from Community Services

· asset condition assessments

· input from operational maintenance teams and staff working within facilities

· budget availability.

22. The Community Facilities work programme supports the achievement of the following 2017 Papakura Local Board Plan priorities:

· A strong local economy

· A vibrant and prosperous metropolitan centre

· Papakura is well-connected and easy to move around

· People in Papakura lead active, healthy and connected lives

· Treasured for its environment and heritage.

23. The Papakura Local Board Plan and other strategic documents of particular relevance, such as the Auckland Plan, have influenced recommendations in the work programme.

24. Some of the key projects to be accommodated in the work programme include:

· Smiths Reserve - implement concept plan Stage One and renewals

· Hingaia Park - develop new park

· Elliot to Freelance Greenway - develop shared path

· Takanini - develop multi-purpose facility

· Cross Street Reserve - renew playground and signs

· Multiple playground renewals (Berwyn Reserve, Clarice Reserve, Elsie Morton Reserve, Challen Reserve)

· Papakura Centennial Rest Room - renew interior and exterior

· Evanda Link Walkway - renew park lighting

· Papakura - investigate and implement water drinking fountains

· Papakura - investigate and implement fitness equipment

· Massey Park Aquatic Centre – multiple enhancements.

25. The phasing of projects over various years has been recommended to meet budget requirements. In this regard careful consideration has been given to the delivery timing of multiple renewal projects which has meant that Massey Park Aquatic Centre - comprehensive renewal and Sir Edmund Hillary Library - comprehensive renewal will be phased in later years.

26. The proposed work programme in Attachment A to this report contains:

· Number of projects excluding leases and contract lines over three years: 74

· Indicative cost for proposed projects in the 2019/2020 financial year: $7,100,258.

Regional Programme

27. The Long-term Plan 2018 - 2028 includes budgets which support the delivery of regional programmes. These budgets are allocated to specific projects within a regional programme by the Governing Body.

28. Where budget is allocated to a project in the regional programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme. The local board then has decision making responsibility for that project, within the parameters set by the Governing Body, namely location, scope and budget.

29. Regional budgets include:

· Local parks and sports field development (growth)

· Coastal renewals

· Slips prevention and remediation.

30. Projects in these regional programmes are identified and prioritised based on consideration of a number of factors.

31. For the local parks and sports field development programme, this includes:

· extent to which residential growth is generating demand for the project

· current levels of provision

· available budget.

32. For coastal renewals and slips prevention and remediation this includes:

· asset condition

· relative hazard and risk

· available budget

33. The allocation of budget to specific projects will be approved by the Environment and Community Committee in July 2019.

34. The board has an opportunity to provide formal feedback, through resolution to this report, for consideration by the Environment and Community Committee prior to approval of the regional programmes.

Capital Programme Delivery

Cost estimates subject to change

35. Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

36. The delivery of individual projects is managed within the overall work programme budget for each local board. Where significant changes to project budgets may need to be considered, or if new projects are added to the work programme, changes may be required to the programme to accommodate final project costs as the year progresses.

Risk adjusted programme

37. A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects.

38. These are projects that have budget allocated in the 2020/2021 financial year (i.e. year two of the three year programme). Staff propose to commence work in the 2019/2020 year on the delivery of these risk adjusted projects.

39. By progressing these identified projects alongside the 2019/2020 projects in the programme, it is intended that, should projects identified for delivery in year one of the work programme be delayed for any reason, staff will be able to proceed with agreed alternative projects to ensure that the full annual budget is delivered each year.

40. Approval is sought from the board for staff to commence work on those projects identified in the work programme as risk adjusted programme projects in the 2019/2020 year.

Delegation for approval of changes to the work programme

41. The delivery of the proposed work programme in an efficient and timely manner may require amendments to be made to the agreed work programme during the course of the year. Such amendments could include:

· changes to project scope, budgets, timing

· addition of new projects within available budget

· cancelling or putting approved projects on hold.

42. Any changes to the approved work programme require approval from the board. Approval will normally be sought through resolution at a business meeting.

43. Local boards are also able to delegate authority to approve some or all amendments to the work programme to the chair, to another member of the board, or to staff. Such delegation would allow changes to be made without the timeframes required to provide formal reports and would support the efficient delivery of the work programme.

44. Should the board choose to delegate authority to approve changes to the work programme, it is anticipated that any changes would be workshopped with the board prior to any delegated decision being taken. Any changes made under delegation would be reported back to the board in their quarterly report.

Leasing work programme

45. Community leases, commonly on public parks and reserves, are a valuable way in which the council provides support to community organisations across the region. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

46. Attachment B – Community Leases provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2019/2020 financial year. Following approval of the work programme staff will proceed with review and renewal of these leases and licences as appropriate during the course of the financial year.

47. Two additional project lines include those leases and licences proposed to be progressed in the 2020/2021 and 2021/2022 financial years respectively. It also includes the additional leases and licences that will be deferred from the 2018/2019 financial year to the 2019/2020 financial year.

48. Straight forward lease renewals without variations will be processed in accordance with agreed delegations with a written memo to the board providing the opportunity for the board to request further information or a formal report. More complex community leases will be reported to the board at a business meeting.

Operational maintenance work programme

49. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users.

50. In the 2019 - 2022 Community Facilities Work Programme, there are three line items dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – these contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage response. From 1 July 2019 council will take over responsibility for streetscapes maintenance from Auckland Transport.

· Arboriculture Maintenance Contracts – these contracts include all tree management and maintenance

· Ecological Restoration Maintenance Contracts – these contracts include pest plant management within ecologically significant areas and animal pest management across all parks and reserves

· Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

51. The Papakura Local Board 2019 - 2022 work programme has been developed in consultation with other council departments as part of the council’s integrated local board work programme approach. This approach aimed to improve the quality of advice for the local board through collaboration and understanding across departments. In particular, the council’s Engineering & Technical Services department were involved in the development of the Bottle Top Bay Esplanade - renew boat ramp and carpark project scope.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

53. The Papakura Local Board 2019 - 2022 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2018 to May 2019. The views expressed by local board members during the workshops has informed the recommended work programmes.

Tauākī whakaaweawe Māori

Māori impact statement

54. The Papakura Local Board 2019 - 2022 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

55. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

56. Staff will be also attending mana whenua forum’s monthly to receive feedback on specific projects within the Papakura Local Board 2019 - 2022 Community Facilities Work Programme.

Ngā ritenga ā-pūtea

Financial implications

57. Table 1 below summarises the relevant budgets, proposed allocation and the balance of unallocated budget available.

Local Budgets	2019/2020	2020/2021	2021/2022
Renewals - Budget	$1,742,000	$1,428,107	$2,067,541
Renewals - Proposed Allocation	$1,741,221	$1,427,400	$2,067,000
Renewals - Unallocated budget	$779	$707	$541

Growth and Development - Allocation	$4,323,363	$4,815,000	$300,000
Coastal Renewals - Allocation	$198,000	$325,000	$200,000
Slips Prevention - Allocation	$143,674	$140,000	$0

LDI Capex - Proposed Allocation	$291,000	$140,000	$13,000

LDI Opex- Proposed Allocation	$75,000	$50,000	$50,000

58. The proposed work programme can be accommodated within the available local board budgets. Approval of the work programme does not have significant financial implications, unless projects experience a significant overspend or underspend.

59. Regular updates on the delivery of the programme will be provided to the board. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

6. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity. The risk adjusted programme (RAP) will be used to progress those projects identified as ready to proceed under the RAP.

61. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be delivered within the 2019/2020 financial year.

Ngā koringa ā-muri

Next steps

62. Once approved, delivery of activities identified in the Community Facilities work programme will commence from 1 July 2019.

63. The work programmes identify if further decisions are required for each activity. These will be brought to the local board when appropriate.

64. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board Community Facilities 2019 – 2022 Work Programme – Build, Maintain, Renew	71
b ⇩	Papakura Local Board Community Facilities 2019 – 2022 Work Programme – Leases	79

Ngā kaihaina

Signatories

Author

Rodrigo Pizarro - Manager Project Delivery, Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 June 2019

Approval of the Papakura Local Board Plans and Places 2019/2020 Work Programme

File No.: CP2019/09919

Te take mō te pūrongo

Purpose of the report

1. To approve the 2019/2020 Papakura Local Board Plans and Places work programme.

Whakarāpopototanga matua

Executive summary

2. This report presents the draft Papakura Local Board 2019/2020 Plans and Places work programme (Attachment A to this report). The work programme comprises of the ongoing co-ordination of the implementation of the Manurewa-Takanini-Papakura Integrated Area Plan, and the development of a Heritage Trail Concept Plan.

3. The board has indicated a willingness to allocate $15,000 for the heritage trail work for the 2019/2020 financial year.

4. Delivery of activities in the Papakura Local Board Plans and Places work programme for the 2019/2020 financial year will begin from 1 July 2019.

5. Staff will report to the local board on work programme activities quarterly to provide an update on progress and highlight risks.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the Papakura Local Board 2019/2020 Plans and Places work programme which comprises of:

i) the ongoing co-ordination of the implementation of the Manurewa-Takanini-Papakura Integrated Area Plan; and

ii) the completion of a Heritage Trail Concept Plan, including the allocation of $15,000 funding for the project.

Horopaki

Context

6. Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

7. In preparation for work programme development, an overview group was created from relevant operational council departments to establish and navigate an agreed approach. The development of draft work programmes was supported by a series of workshops with the local board.

8. The Manurewa-Takanini-Papakura Integrated Area Plan project was adopted by the board in 2018. The implementation of the Area Plan commenced during the last financial year. It has also been considered at local board work programme workshops over the past few months.

9. In 2017, the Papakura Local Board adopted its local board plan. Under Outcome 5: treasured for its environment and heritage, the Board recognised the area’s rich and diverse history and highlighted the importance of making its history more visible and known through identifying heritage places and telling their stories. One of the key initiatives towards meeting this objective is the development of a heritage trail. A project to initiate the development of a Heritage Trail Concept Plan was adopted by the board in 2018.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The effective implementation of the Manurewa-Takanini-Papakura Integrated Area Plan will shape how the corridor will grow and change over the next 30 years while protecting and improving its best qualities. Implementation is also (in part) achieved through the work of the Papakura Commercial Projects group.

11. The Heritage Trail Concept Plan will provide the necessary guidance to the board for a heritage trail and provide a clear roadmap for its implementation. The development of the Heritage Trail concept plan is underway. The initial activities involve a stocktake of existing heritage signage and brochures, development of a potential list of heritage places and stories, stakeholder engagement, and initial historical research on heritage places

12. The board has indicated a willingness to allocate $15,000 for the heritage trail work for 2019/2020 financial year. A further unspent $7,000 is expected to be deferred from the 2018/2019 financial year for the project. This makes up the estimated $22,000 LDI Opex for the 2019/2020 year.

13. Implementation of the concept plan is anticipated for the 2020/2021 financial year.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The Manurewa-Takanini-Papakura Integrated Area Plan coordinated the work of Auckland Transport, ATEED, Community Facilities, Arts, Community and Events, Open Space and Recreation, Pānuku, the Community Empowerment Unit and Local Board Services.

15. Involvement by representatives from these groups has continued through the ongoing implementation of the Area Plan. This involvement enables an integrated approach to delivery of the activities in this work programme and will allow for further collaboration throughout the upcoming year.

16. During the development of the Heritage Trail Concept Plan, staff will engage and collaborate with teams from the wider council to ensure successful implementation of the heritage trail.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The implementation of the Area Plan contributes to achieving the board’s outcomes of Make Way for the People, Celebrate the Story, Love your Centre and A Voice for the Youth.

18. The development of a Heritage Trail Concept Plan contributes to the board achieving its outcome of “treasured for its environment and heritage”.

19. Plans and Places will continue to report to the local board regularly on the implementation of the Area Plan and the Concept Plan.

Tauākī whakaaweawe Māori

Māori impact statement

20. It is recognised that local planning and actions are integral to the interests and activities of Māori. In developing the Manurewa Takanini Papakura Integrated Area Plan, engagement was undertaken with local iwi who were supportive of the project.

21. As part of developing the Heritage Trail Concept Plan, engagement with local iwi is planned to start throughout the upcoming year and will continue during the implementation of the heritage trail.

Ngā ritenga ā-pūtea

Financial implications

22. The implementation of the Area Plan is already underway and will continue during the upcoming financial year. There is no local board budget allocated for the implementation of actions. The cost of Plans and Places staff time is carried by the Chief Planning Office.

23. The development of the Heritage Trail Concept Plan is underway and will continue during the upcoming financial year. This report is seeking allocation of $15,000 in the upcoming year to further develop this plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The main risks relate to the level of resourcing available within departments and Council controlled organisations to provide input into the ongoing implementation of the Manurewa-Takanini-Papakura Integrated Area Plan.

25. The main risks associated with the Heritage Trail Concept Plan is primarily associated with the blowout of projected timelines for stakeholder engagement and the reprioritisation of projects due to the forthcoming local board elections.

26. As the work programme includes ongoing activity, the associated risks have been identified and managed in the previous year. Additional risk management for these activities is ongoing and can be reported quarterly.

Ngā koringa ā-muri

Next steps

27. The co-ordination of the implementation of the Manurewa-Takanini-Papakura Integrated Area Plan by Plans and Places will continue. Implementation is also (in part) achieved through the work of the Papakura Commercial Projects Group. It is understood that this group will continue in their current role during the next financial year.

28. The development of the Heritage Trail concept plan is underway and will involve a stocktake of existing heritage signage and brochures, development of a potential list of heritage places and stories, stakeholder engagement, and initial historical research on heritage places.

29. Progress on the work programme will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board Plans and Places Work Programme 19_20	85

Ngā kaihaina

Signatories

Author

Craig Cairncross - Lead Planner

Authorisers

John Duguid - General Manager - Plans and Places

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 June 2019

Papakura Local Board 2019/2020 Local Economic Development Work Programme

File No.: CP2019/10617

Te take mō te pūrongo

Purpose of the report

1. To approve the Papakura local economic development programme for the 2019/2020 financial year.

Whakarāpopototanga matua

Executive summary

2. This report introduces the proposed 2019/2020 financial year local economic development work programme for the Papakura Local Board as set out in Attachment A to this report.

3. The proposed work programme comprises funding for the support of, and implementation of initiatives, from the Papakura Commercial Project Group.

4. The total value of the Local Economic Development programme is $80,000.

5. The board is being asked to approve the 2019/2020 local economic development programme.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the 2019/2020 local economic development work programme.

Horopaki

Context

6. This report provides the local board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

7. The 2018/2019 local economic development work programme has been developed having regard to the local board’s priorities for local economic development set out in the Papakura Local Board Plan 2017.

Papakura Commercial Project Group implementation ($80,000)

8. The Papakura Commercial Project Group was established in February 2016 with the purpose of identifying outcomes and opportunities for Papakura, with a view to setting out a number of actions that the participants in the group could work together on to deliver. The main objective of the group is to help Papakura work towards realising the Auckland Plan vision for the town centre as one of the ten metropolitan centres in Auckland.

9. The Commercial Project Group comprises representatives from the Papakura Local Board, Papakura Business Association, local businesses from outside the Business Association area, Auckland Transport, Auckland Council departments, and Auckland Tourism Events and Economic Development (ATEED). It has an independent chair and draws in subject matter expertise as required.

7. The group has identified the following work stream areas that will be looked at in greater detail by the Commercial Project Group to develop a series of actions to be implemented in the coming financial year:

· Economic

· Community Participation

· Connectivity and Transport

· Town Centre planning

· Sports, Arts and Culture.

8. The Papakura Local Board is being asked to allocate $80,000 from its locally driven initiatives budget. The allocation will enable the continuation of the following activities:

· Facilitation and implementation of initiatives coming out of the Commercial Project Group: meeting the costs of continuing the group and associated subject matter expertise support and the delivery of key projects identified by the Commercial Project Group in the forthcoming year.

· Outcomes identified by other work in surrounding areas. Exact projects are to be identified but the opex budget can be used to fund studies or research that will support the growth of the local board area.

9. Outside the continuation of support for the Commercial Project Group the full scope of projects and initiatives will be drafted with the input of the local board and/ or project group.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

10. The commercial project group is attended by other council departments and Auckland Transport as well as ATEED. Projects and initiatives identified in the group are led by the relevant department or CCO.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

11. The project outlined above aligns with the local board plan outcome “A vibrant and prosperous metropolitan centre”.

12. The proposed local economic development work programme was workshopped with the local board on 20 March 2019, and a final draft was presented on 8 May 2019 workshop.

Tauākī whakaaweawe Māori

Māori impact statement

13. There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with Iwi and consider any impacts on Māori arising from the specific projects being undertaken.

Ngā ritenga ā-pūtea

Financial implications

14. The proposed 2019/2020 local economic development work programme will see the allocation of $80,000 of the board’s locally driven initiatives operating expenditure budget. This amount can be accommodated within the board’s total draft budget for 2019/2020.

15. The local economic development work programme progress will be reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The delivery of the programme is dependent on the identification of initiatives through the Commercial Project Group. As a result there is a risk that the budget allocated for the commercial project group remains unspent as a result of the fact that initiatives supported in the financial year do not require the full amount allocated.

Ngā koringa ā-muri

Next steps

17. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme from 1 July 2019. Where there is a need for further scoping of activities this will be undertaken and presented back to the local board as required.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board 2019/2020 Local Economic Development work programme	91

Ngā kaihaina

Signatories

Author

John Norman, Strategic Planning Manager Local Economic Development

Authorisers

Paul Robinson, BEM, Local Economic Growth Manager

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 June 2019

Approval of the Papakura Local Board 2019/2020 local environment work programme

File No.: CP2019/10149

Te take mō te pūrongo

Purpose of the report

1. To approve the Papakura Local Board 2019/2020 local environment work programme, totalling $68,000 locally driven initiatives operational expenditure.

Whakarāpopototanga matua

Executive summary

2. The Papakura Local Board has identified several aspirations in its 2017 local board plan, including Papakura is ‘treasured for its environment and heritage’.

3. To give effect to these aspirations, staff developed a number of options for projects for the board to consider funding through its 2019/2020 local environment work programme.

4. The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at its 20 March 2019 and 8 May 2019 workshops. These projects include:

· Dominion Reserve weed control 2018/2019 to 2020/2021 (year two of a three-year project) - $15,000

· Wai Care schools - $15,000

· Community waste minimisation - $10,000

· Papakura Stream restoration planting - $15,000

· Be a Tidy Kiwi litter prevention project - $5,000

· Manukau Harbour Forum - $8,000.

5. This report recommends that the board approve this local environment work programme and associated budgets for delivery within the 2019/2020 financial year as provided in Attachment A to this report.

6. The draft work programme has a total value of $68,000 which can be funded from the board’s existing budgets for local environmental programmes.

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a) approve the allocation of $68,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as summarised in the table below:

Project	Budget
Dominion Reserve weed control 2018/2019 to 2020/2021 (year two of a three-year project)	$15,000
Wai Care schools	$15,000
Community waste minimisation	$10,000
Papakura Stream restoration planting	$15,000
Be a Tidy Kiwi litter prevention project	$5,000
Manukau Harbour Forum	$8,000
Total	$68,000

Horopaki

Context

7. In late 2018, in alignment to its local board plan outcomes, the Papakura Local Board provided strategic direction to staff in regards to the projects it would like to fund in the 2019/2020 financial year. The board noted its commitment to the environment, and noted its support for:

· initiatives that improve water quality and stream environments

· protecting habitat and improving biodiversity through restoration activities and pest management

· reducing the impact of waste, especially littering and illegal dumping, on the environment.

8. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment work programme for the board’s feedback at a workshop on 20 March 2019.

9. The board indicated its support in principle for the proposed projects except for a proposed industrial pollution prevention project. The board funded this project in 2017/2018 and expressed concerns about repeating this work in 2019/2020. At a workshop on 8 May 2019, the board requested that staff remove this project from the draft work programme due to other environmental priorities.

10. Based on these workshop discussions, a total of six local environmental projects are proposed to be funded from the board’s locally driven initiatives operational budget. These will be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2019/2020 local environment work programme. The draft work programme has been amended to reflect local board feedback and is included as Attachment A to this report.

Tātaritanga me ngā tohutohu

Analysis and advice

11. A brief description of each of the proposed projects for delivery as part of the board’s 2019/2020 local environment work programme is provided below. Further detail on these projects is provided in Attachment A.

Dominion Reserve weed control 2018/2019 to 2020/2021 (year two of a three-year project) - $15,000

12. To achieve the local board plan objective ‘the environment in and around our harbour and streams is enjoyed by increasing numbers of people’, the board has indicated it would like to continue supporting weed control in the Dominion Reserve in the 2019/2020 financial year. This will be the second year of board support for this project to which the board allocated $15,000 towards in the Papakura local environment work programme in the 2018/2019 financial year (resolution PPK/2018/108).

13. Funding for the 2019/2020 financial year will be used to undertake weed control of targeted plant species to allow native plantings to establish and expand across the reserve. This work will help to connect this area of native forest with Red Hill Scenic Reserve. It is recommended that the board allocate $15,000 towards the continuation of this project in 2019/2020.

Wai Care schools - $15,000

14. To achieve the local board plan objective ‘the environment in and around our harbour and streams is enjoyed by increasing numbers of people’, the board has indicated it would like to continue supporting a Wai Care schools programme in the 2019/2020 financial year. The board has supported this project since 2017 and allocated $15,000 towards this initiative in the 2018/2019 financial year.

15. Funding for the 2019/2020 financial year will enable the facilitation of education sessions around water quality monitoring of local streams and support ongoing planting and maintenance of existing and new stream restoration site. Funding will support the engagement of at least two schools to participate in this programme. It is recommended that the board allocate $15,000 towards the continuation of this project in 2019/2020.

Community waste minimisation - $10,000

16. To achieve the local board plan objective ‘programmes to reduce, reuse and recycle are successfully implemented in Papakura’, the board has indicated it would like to continue supporting a community-based waste awareness and minimisation project in the 2019/2020 financial year. This will be the second year of board support for this project to which the board allocated $10,000 towards in the 2018/2019 financial year.

17. This project will support Papakura residents to reduce their waste and live sustainably. Funding for the 2019/2020 financial year will enable a series of workshops to be delivered to help equip participants with new skills and knowledge to reduce waste. It is recommended that the board allocate $10,000 towards the continuation of this project in 2019/2020.

Papakura Stream restoration planting - $15,000

18. To achieve the local board plan objective ‘the environment in and around our harbour and streams is enjoyed by increasing numbers of people’, the board has indicated it would like to continue supporting biodiversity and water quality improvements along the Papakura Stream in the 2019/2020 financial year. This will be the second year of board support for this project to which the board allocated $15,000 towards in the 2018/2019 financial year.

19. Funding for the 2019/2020 financial year will be used for weed control and planting initiatives to improve habitat and biodiversity in the Papakura Stream. Staff will identify a priority site along the stream and will discuss this will the board in quarter one of the 2019/2020 financial year. This budget will also enable maintenance for plantings undertaken at Papakura Stream Esplanade Reserve as part of the 2018/2019 Papakura Stream restoration project.

20. It is recommended that the board allocate $15,000 towards the continuation of this project in the 2019/2020 financial year, noting that this budget does not include funding for future planting maintenance which will be requested in the next financial year.

Be a Tidy Kiwi litter prevention project - $5,000

21. To achieve the local board plan objective ‘the environment in and around our harbour and streams is enjoyed by increasing numbers of people’, the board has indicated it would like to continue to support a litter prevention initiative in the 2019/2020 financial year. This will be the second year of board support for this project to which the board allocated $5,000 towards in the 2018/2019 financial year.

22. This project will build upon the 2018/2019 litter prevention plan project and aims to reduce littering behaviour and support the Be a Tidy Kiwi campaign. Funding for the 2019/2020 financial year will be used to:

· install two Be a Tidy Kiwi signs at litter hotspot areas, such as local parks

· undertake one school engagement and litter clean up

· set up one pledge booth at a popular local event where people take a pledge to Be a Tidy Kiwi and put litter in its place.

23. It is recommended that the board allocate $5,000 towards the continuation of this project in the 2019/2020 financial year.

24. Manukau Harbour Forum - $8,000

25. To achieve the local board plan objective ‘the environment in and around our harbour and streams is enjoyed by increasing numbers of people’, the board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2019/2020 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards).

26. The board provided $8,000 towards the Manukau Harbour Forum’s work programme in the 2018/2019 financial year. It is recommended that the board allocate $8,000 of its locally driven initiatives operational budget towards the Manukau Harbour Forum in the 2019/2020 financial year. This budget will deliver several initiatives as will be recommended by the forum and detailed below. In February 2018 the forum provided direction to staff to host a symposium every second year as opposed to annually. Staff have recommended a slightly reduced budget for 2019/2020 as funding for that activity is not needed next year.

27. At a workshop in May 2019, the forum indicated it would like to consider supporting the following initiatives in 2019/2020:

· youth leadership programme

· industry education programme

· communications campaign

· mana whenua engagement and support programme

· a part-time community and stakeholder liaison resource.

28. Detailed project options are being investigated by staff and will be presented to the forum for consideration early in the 2019/2020 financial year.

29. The forum funded a governance and management support review as part of its 2018/2019 work programme. At the time of writing this report, the review was still underway with findings due to be presented to the forum in July 2019. The findings of the review are expected to assist in making the forum’s work programme more strategic and governance oriented. These recommendations will have implications for the types of projects and initiatives to be funded by the member local boards in future financial years.

Additional project option (not supported): Industrial pollution prevention – Papakura revisits - $14,000

30. To achieve the local board plan objective ‘the environment in and around our harbour and streams is enjoyed by increasing numbers of people’, staff proposed an industrial pollution prevention project for delivery in the 2019/2020 financial year. The board funded an industrial pollution prevention project in 2017/2018 to which the board allocated $15,000 (PPK/2017/108).

31. The aim of this project was to inform urban industry about the impacts their activities may be having on local waterways and to encourage awareness of good site management practices. This programme would have focused on revisits of the Red Hill industrial area which was originally covered in the 2017/2018 financial year. Uptake of recommendations during the initial programme was approximately 61 per cent.

32. It was recommended that the board allocated $14,000 towards this project during the 2019/2020 financial year. At its 8 May 2019 workshop, the board indicated that it did not support the industrial pollution prevention project due to other environmental priorities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. The draft 2019/2020 work programme has been developed in consultation with other council departments as part of the council’s integrated local board work programme approach. This approach aimed to improve the quality of advice for the local board through collaboration and understanding across departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

34. The projects proposed for inclusion in the board’s 2019/2020 local environment work programme will have positive environmental outcomes across the Papakura Local Board area. Particular focus areas for the 2019/2020 work programme include the Papakura Stream and the Dominion Reserve.

Local board views

35. The projects noted above align with the local board plan outcome, Papakura is ‘treasured for its environment and heritage’.

36. The proposed local environment work programme was discussed with the board at workshops on 20 March 2019 and 8 May 2019. The board indicated its support of the proposed projects outlined in this report at its 8 May 2019 workshop, subject to the removal of the proposed industrial pollution prevention project from the draft work programme.

Tauākī whakaaweawe Māori

Māori impact statement

37. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

38. Table 1 below outlines how each of the projects contributes towards Māori outcomes.

Table 1. Māori impact assessment of proposed projects for inclusion in the Papakura Local Board’s local environment work programme

Project	Māori impact assessment
Dominion Reserve weed control 2018/2019 to 2020/2021 (year two of a three-year project)	This project will help enhance the cultural values of the local environment through the preservation of native plant species via weed control. While specific engagement with Māori has been undertaken, it is recognised that environmental management and restoration has integral links to concepts of kaitiakitanga.
Wai Care schools	This programme will support the participating schools to integrate concepts of kaitiakitanga into educational outcomes and support young people to foster a closer connection with Te Taiao (natural world around us).
Community waste minimisation	No specific engagement with Māori has been undertaken for this project. However, the outcomes of this project align with priorities for waste identified through consultation with mana whenua and mataawaka for the Waste Management and Minimisation Plan 2018.
Papakura Stream restoration planting	This programme works to improve the mauri of waterways, through the preservation of native plant species via pest plant control and riparian planting. Feedback from mana whenua, as part of other consultations undertaken by the council, is supportive of projects that aim to improve water quality.
Be a Tidy Kiwi litter prevention project	No specific engagement with Māori has been undertaken for this project. However, the outcomes of this project align with priorities for waste identified through consultation with mana whenua and mataawaka for the Waste Management and Minimisation Plan 2018.
Manukau Harbour Forum	Mana whenua have expressed particular interest in improving the Manukau Harbour. In May 2019, the Manukau Harbour Forum indicated that it would like to fund a potential mana whenua engagement and support project to be delivered within the 2019/2020 financial year. This is being investigated by staff as part of the development of project options to be considered by the forum in early 2019/2020.

Ngā ritenga ā-pūtea

Financial implications

39. The proposed 2019/2020 local environment work programme requires the allocation of $68,000 of the board’s locally driven initiatives operational budget. This amount can be accommodated within the board’s total draft budget for 2019/2020. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. If the proposed local environment work programme is not approved at the board’s June 2018 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2019/2020 financial year.

41. The risks and proposed mitigation measures associated with each of the proposed projects have been outlined in Attachment B to this report.

Ngā koringa ā-muri

Next steps

42. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2019). Regular reporting on project delivery will be provided through the board’s quarterly performance report.

43. Staff will identify a suitable site along the Papakura Stream for restoration planting and discuss this with the board at a workshop in quarter one of the 2019/2020 financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Papakura Local Board 2019/2020 local environment work programme	105
b ⇩	Risks and proposed mitigation measures for 2019/2020 Papakura local environmental projects	107

Ngā kaihaina

Signatories

Author

Miriana Knox - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 June 2019

Approval of the Papakura Local Board community services 2019/2020 work programme

File No.: CP2019/10918

Te take mō te pūrongo

Purpose of the report

1. To approve the Papakura Local Board 2019/2020 Community Services work programme.

Whakarāpopototanga matua

Executive summary

2. Each financial year, a work programme is developed that details the activities to be delivered in the local board area. The development process is supported by a series of workshops with the local board.

3. To prepare for the 2019/2020 work programme staff representing relevant operational council departments worked together to ensure an integrated approach.

4. This report seeks approval of the draft 2019/2020 community services work programme (Attachment A of this report), which responds to Papakura Local Board Plan 2017 outcomes and reflects the priorities that have been agreed by departments across council.

5. Delivery of new activities in the work programme will commence from 1 July 2019. The local board will be updated quarterly on delivery progress, highlights, potential delays and budget implications.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the Papakura Local Board 2019/2020 Community Services work programme.

b) approve the early payment of $20,000 from line #3299 for the Papakura Museum in two instalments of $10,000 each in July and August 2019.

Horopaki

Context

6. The local board decides which activities to allocate its annual work programme budget to in order to achieve the outcomes set out in its 2017 local board plan.

7. The development of the 2019/2020 work programme has built on the approach piloted for 2018/2019, which enabled staff to work in a more integrated way across departments to improve local outcomes.

8. In preparation for the 2019/2020 work programme process, an overview group was created from the following council departments to develop an agreed approach to achieve improved integration:

· Arts, Community and Events

· Community Facilities

· Libraries

· Infrastructure and Environmental Services

· Parks, Sports and Recreation

· Community Services - Service, Strategy and Integration.

9. Teams made up of representatives from these departments were established to explore shared priorities and objectives for each local board area, and to develop the work programme in a collaborative way in response to local board plan outcomes.

10. Table one shows the business objectives and strategic alignment for community services departments.

Table 1: Adopted community-based strategies and plans

Department	Business objectives	Strategies and plans
Arts, Community and Events	Provision of services, programmes, events and facilities that strengthen and connect communities and create a sense of belonging and pride	· Hire Fee Framework · Events Policy · Toi Whītiki · Thriving Communities
Libraries	Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life	· Te Kauroa
Parks, Sports and Recreation	Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity	· Parks and Open Space Strategic Action Plan · Sport and Recreation Strategic Action Plan · Auckland Growing greener framework · Urban Ngāhere Strategy
Service, Strategy and Integration	Provision of service and asset planning advice and support more integrated delivery of community outcomes	· Community Facilities Network Plan · Parks and Open Space Strategic Action Plan

Tātaritanga me ngā tohutohu

Analysis and advice

11. The local board provided feedback on proposed activities for the new financial year at a series of workshops between September 2018 and May 2019.

12. Initial workshops were an opportunity for the local board to communicate to staff its strategic direction. At subsequent workshops, the local board discussed its priorities for budget allocation and requested further scoping for existing and new activities.

13. The activities in the work programme responds to the outcomes and objectives that the local board identified in its 2017 local board plan.

14. The work programme is made up of approved activities from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.

15. Budget is allocated to activities for the 2019/2020 financial year. If zero-dollars is shown this reflects that the project is able to be delivered in-house with no additional external technical advice and support.

16. Table two shows activities and allocated budget that are new in 2019/2020 or are significantly different to the 2018/2019 work programme.

Table 2: New and significant changes activities

Line number	Activity	Activity description	FY19 budget	FY20 budget
Local board plan outcome: Treasured for its environment and heritage
366 (new)	Te Kete Rukuruku (Māori naming of parks and places)	Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori.	$0	$15,000
Local board plan outcome: People in Papakura lead active, healthy and connected lives
135	Rangatahi Development	$15,000 Youth Scholarships $15,000 towards localised Expo with collaboration from Youth Council and Papakura Marae to showcase local training and leadership opportunities. $10,000 Tohu 6 programme delivered by Papakura Marae.	$30,000	$40,000
136	Community led placemaking: facilitate community-led planning and neighbourhood development in Smiths Ave	Facilitate community-led planning and neighbourhood development. $40,000 towards coordinator role $55,000 towards activations and programming.	$55,000	$95,000
137	Community-led placemaking: support community led, and council supported placemaking through town centre initiatives	$70,000 to fund the Community Safety Coordinator. $60,000 to fund established community organisations to manage safety issues in the town centres and increase collaboration with police and community volunteer groups. $50,000 towards Placemaking initiatives in town centres.	$289,000	$180,000
138	Increase diverse participation: fund key community partners to develop and support youth initiatives	Build the capacity of the Papakura Youth Council. $25,000 Youth Council. $7,000, Youthtown to mentor Youth Council.	$75,000	$32,000
651 (new)	Papakura playspace network analysis	Develop a playspace network analysis to provide advice on issues associated with condition, provision gaps, play experience, growth and future investment requirements.	$0	$25,000
723	Community Arts Programmes	Fund and develop arts and culture activities across the local board area, including initiatives that celebrate the Māori New Year. $30,000 Matariki. $30,000 youth and Pacific arts and culture.	$48,000	$60,000
1284 (new)	Papakura Leisure Centre: Access for RSA Gymnastics Club	Provide free access to Papakura Leisure Centre for the RSA Gymnastics Club for up to three hours per week, during the school terms.	$0	$3,600

17. The way in which Community Places activities are presented in the work programme has changed for 2019/2020. Work related to the operation of venues for hire, community centres, houses, hubs and rural halls will now be reported by the following levels of service: Access, Activation and Intervention Programming.

18. Service, Strategy and Integration does not have any activities in the 2019/2020 work programme for the Papakura area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The work programme has been developed by a collective of operational council departments.

20. The interdepartmental connections made throughout the process will enable an integrated approach to delivery of the activities and allow for further collaboration throughout the year. These working relationships will also support an integrated approach to work programme development in future years.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The local board provided direction and feedback on the draft work programme at a series of workshops.

22. These workshops provided an opportunity for staff to gain an understanding of local board strategic direction and priorities. Budget allocation, activity content and scoping were discussed and refined.

23. The activities in the final work programme support achieving local board plan outcomes and objectives.

Tauākī whakaaweawe Māori

Māori impact statement

24. Community services and Community Facilities have developed Karanga Atu! Karanga Mai!, a relationship approach which guides staff to deliver on agreed work programme activities and support the local board to achieve outcomes in its local board plan.

25. The approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

26. Table three outlines the activities in the 2019/2020 work programme where Māori responsiveness is the primary outcome.

Table 3: Māori impact of proposed activities

Line number	Activity	Māori impact
140	Responding to Māori aspirations: engage with Mana Whenua, Mataawaka and local board members - identify activities that respond to Māori aspirations	Engage with the Mana Whenua, Mataawaka and local board members to identify appropriate projects that respond to Māori aspirations in a practical and effective way.
359	Pukekiwiriki Pā joint governance committee	Protection of Māori heritage and culture.
366	Te Kete Rukuruku (Māori naming of parks and places)	Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori.
1011	Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori - Papakura	Celebrating Te Ao Māori with events and programmes including regionally coordinated and promoted programmes: · Te Tiriti o Waitangi, Matariki and Māori Language Week. · engaging with Iwi and Māori organisations. · Whakatipu i te reo Māori - champion and embed te reo Māori in our libraries and communities.

Ngā ritenga ā-pūtea

Financial implications

27. Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex.

28. Each activity line has a budget allocation, which covers the delivery for the 2019/2020 period. Where activity lines show a zero-dollar budget, this reflects that the implementation costs are met through staff salary or other funding sources.

29. The community services LDI budget for the local board for the 2019/2020 financial year is $1,387,000.

30. Where activities are cancelled or no longer required, the local board can reallocate the budget to an existing work programme activity or to create a new activity.

31. Papakura Museum have signalled that they do not have surplus budget to ensure the facility can remain operational during July and August before the funding agreement is processed for 2019/2020. There is a financial risk in the local board approving the early payment that the Papakura Museum will become dependent on local board funding. Staff are mitigating this by working with the museum on the development of a business plan that will support them to become financially sustainable. This is due for completion in July 2019.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. The key risks for activities that are managed through the work programme are non-delivery, time delays and budget overrun. The local board will be updated quarterly on delivery including highlighting any potential delays and budget implications.

33. As the work programme includes ongoing activity and annually occurring events or projects, the associated risks have been identified and managed in previous years. Additional risk management for these activities is ongoing and can be reported quarterly.

Ngā koringa ā-muri

Next steps

34. Delivery of approved activities will commence at the beginning of the financial year, 1 July 2019 and progress will be reported to the local board for each quarter.

35. The work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board Community Services 2019/2020 work programme	115

Ngā kaihaina

Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 June 2019

Papakura Local Board Governance Forward Work Calendar - June 2019

File No.: CP2019/08501

Te take mō te pūrongo

Purpose of the report

1. To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 17 June 2019.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar - June 2019	165

Ngā kaihaina

Signatories

Author	Paula Brooke - Democracy Advisor
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon. George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

No	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum or Local Board
1	Chairperson’s Report - Freedom Camping Bylaw Development	18	16 May 2019	Ōrākei Local Board
2	Notice of Motion - Member D Roche - Ecological and Climate Emergency Declaration	12	4 June 2019	Waitemata Local Board
3	Health & Safety Performance Report - Quarter Three Financial Year 2018/19	10	5 June 2019	Audit and Risk Committee

No.	Title	Page
a ⇩	Papakura Local Board Workshop Record 8 May 2019	169
b ⇩	Papakura Local Board Workshop Record 15 May 2019	171
c ⇩	Papakura Local Board Workshop Record 29 May 2019	173
d ⇩	Papakura Local Board Workshop Record 12 June 2019	177