I hereby give notice that an ordinary meeting of the Te Oro Committee of the Maungakiekie-Tamaki Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Friday, 28 June 2019

2.00pm

Te Oro
98 Lines Road
Glen Innes
Panmure

 

Te Oro Committee of the Maungakiekie-Tāmaki Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Chris Makoare

 

Deputy Chairperson

Ken Kerehoma

 

Members

Emily Karaka

 

 

Maria Meredith

 

 

Debbie Burrows

 

 

Tara Moala

 

 

Georgie Thompson

 

 

(Quorum 3 members)

 

 

 

Tracey Freeman

Democracy Advisor

 

20 June 2019

 

Contact Telephone: (09) 570 2840

Email: Tracey.Freeman@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Te Oro Committee of the Maungakiekie-Tāmaki Local Board

28 June 2019

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                6

11        Te Oro Activity Report Quarter Three 2018/2019                                                       7  

12        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board:

a)         confirm the ordinary minutes of its meeting held on Friday, 5 April 2019 as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Te Oro Committee of the Maungakiekie-Tamaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Te Oro Committee of the Maungakiekie-Tāmaki Local Board

28 June 2019

 

 

Te Oro Activity Report Quarter Three 2018/2019

File No.: CP2019/10829

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an operational update for quarter three 2018/2019 for Te Oro to the Te Oro Committee of the Maungakiekie-Tāmaki Local Board.

Whakarāpopototanga matua

Executive summary

2.       The Te Oro Charter outlines the vision for the arts facility, and has three focus areas: youth, local community and creativity. Partnership is acknowledged in the Te Oro Business Plan as an important tool to help deliver on areas of activity.

3.       During quarter three, Te Oro delivered 46 programmes that responded to the three focus areas, two of which were delivered by Memorandum of Understanding (MoU) partners.

4.       The programmes are either commercially procured or delivered via MoU agreements with partner organisations. 

5.       The Business Plan review was due for completion in December 2018; however, delays to the project have pushed the completion date to mid-2019.

6.       This report presents the Te Oro Governing Committee with the quarter three report containing full details on the operational activity delivered (Attachment A).

 

Ngā tūtohunga

Recommendation/s

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board:

a)      receive the Te Oro Activity Report Quarter Three 2018/2019 (Attachment A to the agenda report).

 

Horopaki

Context

7.       Te Oro is an arts facility owned and operated by Auckland Council, which is funded by the Maungakiekie-Tāmaki Local Board and is now in its third year of operation.

8.       The Te Oro Governing Committee consists of three members of the local board and three members of the local community including one mana whenua representative.

9.       The Te Oro Charter outlines the vision for the arts facility and has three focus areas of youth, local community and creativity. Partnership is acknowledged in the Te Oro Business Plan as an important tool to help deliver on areas of activity.

10.     The review of the facility business plan was due for completion in December 2018, however delays to the project have pushed the completion date to mid-2019.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     During quarter three, Te Oro delivered 46 programmes, several of which responded to multiple outcomes from the Te Oro Charter. Of these programmes:

·      two were delivered by MoU partners

·      46 targeted youth (12-24 years age group)

·      46 delivered on creative outcomes

·      43 were led by the local artists or community

·      26 delivered on Māori outcomes

·      one was part of the Arts and Culture Regional Programme

12.     Procured programmes are developed to deliver on the action plan goals outlined in the Te Oro Business Plan 2015–2018. Forty-six procured programmes were delivered in quarter three and responded to the three focus areas of the charter: youth, local community and creativity.

13.     There has been an increase in staffing required at Te Oro, which is offset by revenue generating activity. This increase in staffing is due to venue hire, delivery of shared risk partnerships, MoU programmes and more intensive events scheduled, as part of the strategy to increase participant numbers of 15-19 and 20-24 year olds, entrance revenue and audience numbers.

The partnership model

14.     The partnership model is set out in the business plan and is of strategic importance to Te Oro. It supplements procured programmes and helps to build the capacity and capability of the community. Partners utilise space in the building at low or no cost to deliver programmes which align with the charter.

15.     MoU agreements are developed with programme partners following approval from the committee. The agreements are structured so that:

·       for usage over what is agreed in the MoU, the facility agreed fees and charges rates apply, including the community rate where criteria for this lower rate is met

·       they do not affect potential sources of revenue for the centre by making commitments only around booked hireage.

16.     During MoU negotiations, staff seek explicit agreement from partners to align their programmes to the charter’s delivery focus areas.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     There are no council group impacts or views associated with receiving this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The local board funds Te Oro and three local board members represent the local board on the Te Oro Governance Committee.

19.     The charter and business plan were designed to align with the Maungakiekie-Tāmaki Local Board Plan and align to local board outcomes. These include:

·    creating strong and thriving communities that are enabled to participate, celebrate and contribute

·    ensuring young people are engaged, heard and active in their local communities.

Tauākī whakaaweawe Māori

Māori impact statement

20.     Ken Kerehoma of Ngāti Whātua Ōrākei and Emily Karaka of Ngāi Tai ki Tāmaki represent mana whenua on the Te Oro Committee.

21.     The importance of mana whenua to the local area is reflected in the programming at Te Oro, which is designed to be inclusive and to reflect the cultural diversity of Glen Innes and Maungakiekie-Tāmaki.

22.     A diverse range of creative cultural expression is celebrated at Te Oro, including Māori contemporary and traditional arts and celebrations. Programming developed by and for Māori is an integral part of the programmes on offer at Te Oro. These programmes occur across four key areas: mana whenua led programmes, the partnership programme with Ruapotaka Marae, ongoing tutor-led programmes and one-off programmes.

23.     Programmes at Te Oro are delivered in alignment with the Auckland Plan, specifically the chapter on Māori Identity and Wellbeing Te tuakiri Māori me tōna orange.

Ngā ritenga ā-pūtea

Financial implications

24.     There are no financial implications associated with receiving the quarter three report.

25.     Te Oro’s mandate to provide low cost or free classes constrains the ability of the facility to generate programming revenue. The introduction of a koha based payment and ticket sales from the Te Oro Presents pilot season has resulted in a growth in revenue income.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     Key risks identified in the report are below:

Risks

Mitigation

Intimidation of staff/public from aggressive and abusive clients

·    maintain the robust security programme developed by staff

·    implement/review and test security measures regularly

·    continue to follow proper safety protocols and procedures.

Non security based health and safety issue for administration staff on reception

·    test health and safety solutions and measure results.

A programme offered by an MoU partner is cancelled due to a decline in the partner’s funding or financial position

·    monitor financial forecasts with MoU partners via quarterly meetings.

Substandard performance or delivery by a partner reflects on the reputation of the centre 

·    regularly communicate clear expectations about quality and reliability of service levels

·    maintain clear separation in the marketing style of the MoU partnership programmes from procured programmes.

Ngā koringa ā-muri

Next steps

27.     There is no implementation to be considered in association with this report.

 

 

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Te Oro Q3 report FY19

11

      

Ngā kaihaina

Signatories

Author

Sarah Edwards – Arts and Culture Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Trina Thompson - Relationship Manager

 


Te Oro Committee of the Maungakiekie-Tamaki Local Board

28 June 2019

 

 

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