2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
The Auckland Council Code of Conduct for
Elected Members (the code) requires elected members to fully acquaint
themselves with, and strictly adhere to, the provisions of Auckland
Council’s Conflicts of Interest Policy. The policy covers two classes of
conflict of interest:
i.
a financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member
ii.
a non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for example,
from a personal relationship, or involvement with a non-profit organisation, or
from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has
produced guidelines to help elected members understand the requirements of the
Local Authority (Member’s Interest) Act 1968. The guidelines discuss both
types of conflicts in more detail, and provide elected members with practical
examples and advice around when they may (or may not) have a conflict of
interest.
Copies of both the Auckland Council Code
of Conduct for Elected Members and the Office of the Auditor General guidelines
are available for inspection by members upon request.
Any questions relating to the code or the
guidelines may be directed to the Relationship Manager in the first instance.
4 Confirmation
of Minutes
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That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 4 April 2019, as true and correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Upper Harbour Local Board Community Forum.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Upper
Harbour Youth Caucus update
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Te take mō te pūrongo
Purpose
of the report
1. For
members of the Upper Harbour Youth Caucus to provide local board members with
an update on their activities and to discuss plans for the year ahead.
Whakarāpopototanga matua
Executive
summary
2. Erisa
Hirata, Michelle Kim and Julia Zhang, representing the Upper Harbour Youth Caucus,
will be in attendance to present their plans for the year ahead. They also
wish to provide members with an overview on their financial planning and
outline the process behind their funding decisions and subsequent community
outcomes.
3. The
Upper Harbour Youth Caucus are also keen to establish a stronger relationship
with the Upper Harbour Local Board, showcasing their youth focus and
involvement in the local community.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Erisa Hirata, Michelle Kim and Julia Zhang from the Upper
Harbour Youth Caucus and thank them for their attendance and presentation.
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8.2 Whenuapai
Residents & Ratepayers Association update
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Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an update on recent activities organised by the
Whenuapai Residents and Ratepayers Association.
Whakarāpopototanga matua
Executive
summary
2. Andrea
Stratton and Sue Noonan, committee members of the Whenuapai Residents and
Ratepayers Association, will be in attendance to update members on recent
successful community events that they have organised and hosted.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Andrea Stratton and Sue Noonan from the Whenuapai
Residents and Ratepayers Association and thank them for their attendance and
presentation.
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8.3 Greenhithe
Community Trust update
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Te take mō te pūrongo
Purpose
of the report
1. To
provide members with a mid-year accountability report for the Greenhithe
Community Trust and an update on local environmental initiatives.
Whakarāpopototanga matua
Executive
summary
2. Amanda
Mitchell, Chairperson, and Martin Brown, Operations Manager, from the
Greenhithe Community Trust, will be in attendance to present their most
recent accountability report.
3. Nicola
Robertson, Greenhithe Ecology Facilitator, will also attend to provide an
update on their environmental programmes and other work in the community.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Amanda Mitchell, Martin Brown and Nicola Robertson from
the Greenhithe Community Trust and thank them for their attendance and
presentation.
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Attachments
a Greenhithe Community Trust presentation.................................................... 29
b Greenhithe Ecology Network presentation.................................................... 51
c Greenhithe Community Trust Environmental Strategy
2019-2021................ 69
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8.4 Upper
Harbour Ecological Network update
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Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an update and overview on the activities of Sustainable
Paremoremo, the Chinese Conservation Education Trust, and Forest and Bird
Youth.
Whakarāpopototanga matua
Executive
summary
2. Kim
Ward, Acting Chairperson for Sustainable Paremoremo, Estella Lee QSM,
Chairperson for the Chinese Conservation Education Trust, and Kaya Shlomi
from Forest and Bird Youth, will be in attendance to update members on
various aspects of their activities as part of the Upper Harbour Ecological
Network.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Kim Ward from Sustainable Paremoremo, Estella Lee QSM
from the Chinese Conservation Education Trust, and Kaya Shlomi from Forest
and Bird Youth, and thank them for their attendance and presentation.
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b)
The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item is
not on the agenda for a meeting,-
(a)
That item may be discussed at that meeting
if-
(i)
That item is a minor matter relating
to the general business of the local authority; and
(ii)
the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b)
no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
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Upper Harbour
Local Board Community Forum
06 June 2019
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Adoption
of the Upper Harbour Local Board Agreement 2019/2020
File No.: CP2019/08452
Te take mō te
pūrongo
Purpose of the report
1. To
adopt a Local Board Agreement 2019/2020, a message from the chair, local board
advocacy, and a local fees and charges schedule for 2019/2020.
Whakarāpopototanga matua
Executive summary
2. Each
financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board
area.
3. From 17 February to 17 March 2019, council consulted on the Annual
Budget 2019/2020. Local boards considered this feedback and then held
discussions with the Finance and Performance Committee on 8 May 2019 on
regional issues, community feedback and key local board initiatives and
advocacy areas.
4. Local boards are now considering local content for the Annual Budget
2019/2020 which includes a local board agreement, a message from the chair,
local board advocacy, and a local fees and charges
schedule for 2019/2020.
5. On 20 June 2019, the Governing Body will meet to adopt Auckland
Council’s Annual Budget 2019/2020, including 21
local board agreements.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) adopt local content for the Annual Budget 2019/2020 (refer to the draft at Attachment A to the agenda report),
including:
i. a Local Board Agreement 2019/2020
ii. a message from the Chair
iii. local board advocacy.
b) adopt local fees and charges schedules for 2019/2020 (refer Attachment B to the agenda report).
c) delegate authority to the Chair to make any final minor changes to
the local content for the Annual Budget 2019/2020,
including the Local Board Agreement 2019/2020.
d) note:
i. that Local Board Agreement 2019/2020 local
activity budgets will be updated to reflect final budget decisions made by the Governing Body on 22 May 2019
ii. that if there are outstanding (not yet
agreed) matters in the Local Board Agreement 2019/2020, the local board should include an explanation of these matters
in the Chair’s message at the front of the agreement.
e) that
the resolutions of this meeting will be reported back to the Governing Body
when it meets to adopt the Annual Budget 2019/2020 on
20 June 2019.
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Horopaki
Context
6. Local board plans are strategic documents that are developed every
three years to set a direction for local boards. Local board plans influence
and inform the Annual Budget 2019/2020 (and associated local board agreements)
which outlines priorities, budgets and intended levels of service for each financial year. Auckland Council must have a local board
agreement between the Governing Body and the local board, for each local board
area.
7. Local board nominees have had the opportunity to attend Finance and
Performance Committee workshops on key topics and provide local board views on
the Annual Budget 2019/2020 to the Finance and Performance Committee.
8. From
17 February to 17 March 2019, council consulted with the public on the Annual
Budget 2019/2020. Feedback was received through written, event and
social media channels.
9. A
report analysing the feedback on local board priorities, as well as feedback
from those living in the local board area related to the regional issues, was
included as an attachment on the 18 April 2019 business
meeting agenda.
10. Local boards considered this feedback, and then held discussions
with the Finance and Performance Committee on 8 May 2019 on regional issues,
community feedback and key local board initiatives and advocacy areas.
Tātaritanga me ngā
tohutohu
Analysis and advice
11. Both staff
and the local board have reviewed the feedback received on Annual Budget
2019/2020 and local boards have received a report analysing the feedback. It is
now recommended that local boards adopt local content for the Annual Budget
2019/2020 (refer to draft at Attachment A) including the Local Board Agreement
2019/2020, and a local fees and charges schedule for 2019/2020 (refer to
Attachment B).
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
12. Local boards
worked with council departments to develop their local board work programmes
for 2019/2020 that will be adopted at June 2019 business meetings. The local
board work programmes help inform the local board agreements.
13. Local
boards are requested to approve any advocacy initiatives for
consideration by the Governing Body and inclusion (as an appendix) to the
2019/2020 Local Board Agreement. Local boards may also include advocacy to
council-controlled organisation (CCOs).
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
14. This report seeks local board adoption of
its content for the Annual Budget 2019/2020 and other associated material, including the Local Board
Agreement 2019/2020.
Tauākī whakaaweawe
Māori
Māori impact statement
15. Many local board decisions are of importance to
and impact on Māori. Local board agreements and the Annual
Budget are important tools that enable and can demonstrate council’s
responsiveness to Māori.
16. Local board plans, which were developed in 2017 through engagement
with the community, including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards
and iwi and, where relevant, the wider Māori community.
17. Of those who submitted to the Annual Budget 2019/2020 from the Upper Harbour Local Board area,
five identified as Māori. These submissions
were provided to the local board for consideration when finalising their
advocacy to the Governing Body.
18. Ongoing conversations will assist local boards and Māori to
understand each other’s priorities and issues. This in turn can influence
and encourage Māori participation in council’s decision-making
processes.
Ngā ritenga
ā-pūtea
Financial implications
19. The local board agreement includes the allocation of locally driven initiatives (LDI) funding
and asset-based services (ABS) funding to projects and services for the
2019/2020 financial year.
20. LDI funding is
discretionary funding allocated to local boards based on the Local Board
Funding Policy, which local boards can spend on local priorities that are
important to their communities. Local boards can also utilise LDI funding to
increase local levels of service if they wish to do so.
21. Funding
for ABS is allocated by the Governing Body to local boards based on current
levels of service to run and maintain local assets and services, including
parks, pools and recreation facilities, community facilities, and libraries.
22. Local boards have the decision-making and oversight responsibility
in respect of local fees and charges within parameters set by the Governing
Body. A local fees and charges schedule for active recreation, community venues
for hire (including library rooms for hire) for 2019/2020 is adopted alongside
the local board agreement. The fees and charges have been formulated based on
region-wide baseline service levels and revenue targets. Where fees and charges
are amended by a local board that results in lower revenue for council, the
shortfall in revenue will need to be made up by either allocating LDI funds or
reducing expenditure on other services to balance overall budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
23. Decisions on
the local content of the Annual Budget 2019/2020, including the Local Board
Agreement 2019/2020 and a local fees and charges schedule for 2019/2020,
are required by 7 June 2019 to ensure the Governing Body can adopt the Annual
Budget 2019/2020 at its 20 June 2019 meeting.
Ngā koringa ā-muri
Next steps
24. The
resolutions of this meeting
will be reported to the Governing Body on 20 June 2019 when it meets to adopt
the Annual Budget 2019/2020, including
21 local board agreements.
25. Minor changes may need to be made to the attachments before the
Annual Budget 2019/2020 is adopted, such as correction of any errors identified
and minor wording changes. Staff therefore recommend that the local board
delegates authority to the chair to make final changes if necessary.
26. Local board agreements set the priorities and budget envelopes for
each financial year. Work programmes then detail the activities that will be
delivered within those budget envelopes. Work programmes will be agreed between
local boards and operational departments at business meetings in June 2019.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩ 
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Draft Upper Harbour local content for the Annual
Budget 2019/2020
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13
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b⇩
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Upper Harbour Local Board fees and charges schedules
2019/2020
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25
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Ngā kaihaina
Signatories
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Author
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Beth Corlett - Advisor Plans & Programmes
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Authorisers
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Louise Mason - GM Local Board Services
Eric Perry - Relationship Manager
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