Upper Harbour Local Board Community Forum

OPEN MINUTES

Minutes of a meeting of the Upper Harbour Local Board Community Forum held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 6 June 2019 at 6.32pm

present

Chairperson	Margaret Miles, QSM, JP
Deputy Chairperson	Lisa Whyte	From 6.33pm [Item 3]
Members	Uzra Casuri Balouch, JP
	Nicholas Mayne
	John McLean

ABSENT

Member

Brian Neeson, JP

ALSO PRESENT

Councillor

John Watson

Upper Harbour Local Board Community Forum 06 June 2019

1          Welcome

2          Apologies

Resolution number UHCF/2019/16

MOVED by Deputy Chairperson L Whyte, seconded by Member J McLean:

That the Upper Harbour Local Board Community Forum:

a) accept the apology from Member B Neeson for absence.

CARRIED

Deputy Chairperson L Whyte entered the meeting at 6.33pm.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number UHCF/2019/17

MOVED by Member N Mayne, seconded by Member J McLean:

That the Upper Harbour Local Board Community Forum:

a) confirm the ordinary minutes of its meeting, held on Thursday, 4 April 2019, as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

8.1	Upper Harbour Youth Caucus update
	A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UHCF/2019/18 MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte: That the Upper Harbour Local Board Community Forum: a)      receive the deputation from Erisa Hirata and Julia Zhang from the Upper Harbour Youth Caucus and thank them for their attendance and presentation. CARRIED
	Attachments a     6 June 2019 Upper Harbour Local Board Community Forum: Item 8.1 - Upper Harbour Youth Caucus presentation, Hearing Everyday You

8.2	Whenuapai Residents & Ratepayers Association update
	Resolution number UHCF/2019/19 MOVED by Member U Casuri Balouch, seconded by Member N Mayne: That the Upper Harbour Local Board Community Forum: a)      receive the deputation from Andrea Stratton and Sue Noonan from the Whenuapai Residents and Ratepayers Association and thank them for their attendance and presentation. CARRIED

8.3	Greenhithe Community Trust update
	Resolution number UHCF/2019/20 MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte: That the Upper Harbour Local Board Community Forum: a)      receive the deputation from Amanda Mitchell, Martin Brown and Nicola Robertson from the Greenhithe Community Trust and thank them for their attendance and presentation. CARRIED

8.4	Upper Harbour Ecology Network update
	Resolution number UHCF/2019/21 MOVED by Deputy Chairperson L Whyte, seconded by Member N Mayne: That the Upper Harbour Local Board Community Forum: a)      receive the deputation from Kim Ward from Sustainable Paremoremo, Estella Lee QSM from the Chinese Conservation Education Trust, and Ronan Wallace from Forest and Bird Youth, and thank them for their attendance and presentation. CARRIED

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11	Adoption of the Upper Harbour Local Board Agreement 2019/2020
	The Local Board Advisor and Lead Financial Advisor were in attendance to support the item. A final draft of the Upper Harbour Local Board Agreement 2019/2020 was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UHCF/2019/22 MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte: That the Upper Harbour Local Board Community Forum: a)      adopt local content for the Annual Budget 2019/2020 (refer to the draft at Attachment A to the agenda report), including: i)          a Local Board Agreement 2019/2020 ii)         a message from the Chair iii)        local board advocacy. b)      adopt local fees and charges schedules for 2019/2020 (refer Attachment B to the agenda report). c)      delegate authority to the Chair to make any final minor changes to the local content for the Annual Budget 2019/2020, including the Local Board Agreement 2019/2020. d)      note: i)       that Local Board Agreement 2019/2020 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 22 May 2019 ii)      that if there are outstanding (not yet agreed) matters in the Local Board Agreement 2019/2020, the local board should include an explanation of these matters in the Chair’s message at the front of the agreement.          Iii)      that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2019/2020 on 20 June 2019. CARRIED
	Attachments a     6 June 2019 Upper Harbour Local Board Community Forum: Item 11 Adoption of the Upper Harbour Local Board Agreement 2019/2020, final draft

12        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.55pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board Community Forum HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................