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Resolution
number UH/2019/75
MOVED by Chairperson M Miles, seconded by Member J
McLean:
That the Upper
Harbour Local Board:
a) note
the new statutory responsibility of the chief executive:
facilitating and fostering
representative and substantial elector participation in elections and polls
held under the Local Electoral Act 2001.
b) amend
standing order 2.3.3 by replacing:
Calling an extraordinary meeting
at earlier time
The chairperson, or if they are
unavailable, the chief executive, may call a meeting for an earlier time if
this is necessary to deal with the business.
The person calling such a meeting
must give each member, and the chief executive, notice of the time and place
of the meeting and the matters in respect of which the meeting is being
called, by whatever means is reasonable in the
circumstances, at least 24 hours before the meeting.
with:
Calling an
emergency meeting
The chairperson, or if they are
unavailable, the chief executive, may call an emergency meeting for an
earlier time than is provided in standing order 2.3.2, if this is necessary
to deal with the business.
The person calling such a meeting
must give each member, and the chief executive, notice
of the time and place of the meeting and the matters in respect of which the
meeting is being called, by whatever means is reasonable in the
circumstances, at least 24 hours before the meeting.
c) amend
standing order 7.2.3 by replacing:
Notification of extraordinary
meetings
Where any extraordinary meeting
of the local board or a committee is called, and notice of that meeting
cannot be given in the manner required or permitted
(by Standing Order 7.2.1 as appropriate), Auckland Council shall publicly
notify or otherwise advertise that meeting and the general nature of business
to be transacted at the meeting as soon as practicable before the meeting is
to be held, as is reasonable in the circumstances.
with:
Notification of extraordinary /
emergency meetings
Where the council calls an extraordinary
or emergency meeting but cannot give public notice to the extent required in
standing order 7.2.1, the council must publicly notify the meeting, and the
general nature of business to be considered at it, as
soon as reasonably practicable before the meeting. If it is not practicable
to publish a notice in newspapers before the meeting, the council must
publicly notify the meeting as soon as practicable on the council’s
website and in any other manner that is reasonable in the circumstances.
d) amend
standing order 9.4 (Definitions) by replacing:
Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the
Local Government Act 2002.
with:
Emergency meeting has the meaning
defined in clause 22A of Schedule 7 of the Local Government Act 2002.
Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the
Local Government Act 2002.
e) amend
standing order 9.4 (Definitions) by replacing:
Meeting
means:
a) any
first or ordinary or extraordinary meeting of the local board
with:
Meeting
means:
a) any
first or ordinary or extraordinary or emergency meeting of the local board.
f) amend
standing order 9.4 (Definitions) by replacing:
Publicly notified means notified to members of the public by a notice printed in appropriate
newspapers circulating in the Auckland region.
with:
Publicly notified means made
known to members of the public by a
notice on the council’s website, until any opportunity for review or
appeal has lapsed, and by a notice printed in appropriate newspapers
circulating in the Auckland region.
g) amend
standing order 9.4 (Definitions) by replacing:
Working
day means any day of the week other than:
a) Saturday,
Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the
sovereign’s birthday and Labour Day
b) a
day in the period commencing with 25 December in any year and ending with 15
January in the following year.
c) a day in the period commencing
with 25 December in any year and ending with 15 January in the following
year.
with:
Working
day means any day of the week other than:
a) Saturday,
Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the
sovereign’s birthday and Labour Day
b) where
Waitangi Day or ANZAC Day falls on a weekend, the following Monday
c) Auckland
Anniversary Day
d) a
day in the period commencing with 20 December in any year and ending with 10
January in the following year.
h) amend
the following standing orders:
i) standing
order 2.3:
replace the heading
‘Extraordinary meetings’ with ‘Extraordinary and emergency
meetings’
ii) standing
order 7.2.4:
replace the heading
‘Extraordinary meetings’ with ‘Extraordinary and emergency
meetings’
iii) standing
orders 1.1.3, 2.4.1, 2.4.2, 7.2.2, 7.2.3, 7.2.4, 7.3.2:
replace the words ‘extraordinary
meeting’ with ‘extraordinary or emergency meeting’.
i) amend
standing order 3.3.3 to remove the requirement to be representing the
council:
Conditions for attending by
electronic link
The local board or its committees
may give approval for a member to attend meetings by
electronic link, either generally or for a specific meeting. Situations where
approval can be given are:
a) where
the member is representing the council at a place that makes their
physical presence at the meeting impossible or impracticable
b) to
accommodate the member’s illness or infirmity
c) in
emergencies
d) in
any other circumstances the local board deems appropriate.
The member who is seeking to attend by
electronic link may not take part in the vote to give approval. The only
exception is where there is an emergency, in which case the member seeking to
attend by electronic link can take part in the vote.
CARRIED
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