I hereby give notice that an ordinary meeting of the Weed Management Political Advisory Group will be held on:




Meeting Room:



Tuesday, 25 June 2019


Meeting Room 1
Level 26, 135 Albert Street



Weed Management Political Advisory Group










Cr Penny Hulse



Member Brent Bailey

Rodney Local Board member


Deputy Mayor Cr Bill Cashmore



Member Mike Cohen, QSM, JP

Devonport-Takapuna Local Board member


Member Sandra Coney, QSO

Waitākere Ranges Local Board member


Cr Alf Filipaina



Cr Hon Christine Fletcher, QSO



Member Danielle Grant

Kaipātiki Local Board member


Member Nicholas Mayne

Upper Harbour Local Board member


Cr Sharon Stewart, QSM



Member Paul Walden

Waiheke Local Board deputy chair


Cr John Watson



IMSB Member Glenn Wilcox



(Quorum 9 members)




Suad Allie

Governance Advisor


20 June 2019


Contact Telephone: (09) 977 6953

Email: suad.allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




(Excerpt – full terms of reference available as a separate document)


The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory




As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

·         Auckland Council’s regional policies, plans and strategies

·         Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.



The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.


Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse


The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.



The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.



The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.


Weed Management Political Advisory Group

25 June 2019



ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Update to the Weed Management Political Advisory Group - June 2019               7 

6          Consideration of Extraordinary Items 



1          Apologies


At the close of the agenda no apologies had been received.



2          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.



3          Confirmation of Minutes


That the Weed Management Political Advisory Group:

a)         confirm the ordinary minutes of its meeting, held on Friday, 14 December 2018, as a true and correct record.



4          Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”



Weed Management Political Advisory Group

25 June 2019



Update to the Weed Management Political Advisory Group - June 2019

File No.: CP2019/11139



Te take mō te pūrongo

Purpose of the report

1.       To update the Weed Management Political Advisory Group on various projects related to implementation of the Weed Management Policy.

Whakarāpopototanga matua

Executive summary

2.       This report outlines topics that will be discussed at the next Weed Management Political Advisory Group meeting on 25 June 2019.

3.       Staff will provide verbal updates on:

·    Pest Free Auckland - supporting community-led weed control

·    weed management activities in the road corridor, since Project Streetscape went live on 1 April 2019.

4.       Presentations on these topics will be published with the minutes of the meeting.


Ngā tūtohunga


That the Weed Management Political Advisory Group:

a)      note the updates provided by staff on:

i)        Pest Free Auckland

ii)       Project Streetscapes – Weed management.


Ngā tāpirihanga


There are no attachments for this report.     

Ngā kaihaina



Jenny Gargiulo - Principal Environmental Specialist


Rod Sheridan - General Manager Community Facilities