Waiheke Local Board
OPEN MINUTES
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Minutes of a meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Thursday, 27 June 2019 at 5.17pm.
Chairperson |
Cath Handley |
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Deputy Chairperson |
Paul Walden |
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Members |
Shirin Brown |
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John Meeuwsen |
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Bob Upchurch |
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ALSO PRESENT
Councillor |
Mike Lee |
From 5:20pm, Item 9.1 until 6:31pm, Item 17 |
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Waiheke Local Board 27 June 2019 |
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Chairperson Cath Handley opened the meeting and welcomed everyone present. Member Shirin Brown led the meeting with a karakia.
There were no declarations of interest.
Resolution number WHK/2019/118 MOVED by Chairperson C Handley, seconded by Member B Upchurch: That the Waiheke Local Board: a) confirm the ordinary minutes of its meetings, held on Thursday, 23 May 2019 and on Thursday, 6 June 2019, as true and correct. |
There were no leaves of absence.
6.1 |
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Resolution number WHK/2019/119 MOVED by Chairperson C Handley, seconded by Member S Brown: That the Waiheke Local Board: a) acknowledge the passing of longtime Waiheke resident, Lomond Brown, a passionate advocate for the Waiheke community who managed the Waiheke Citizens Advice Bureau since it’s re-opening in 1990. Lomond was also a Justice of the Peace serving the community as well as helping to run the Morra Hall, Waiheke Budgeting Services, Waiheke Care and Craft and the Red Cross. It is her 30 years of dedication to the community that will be sorely missed by the people of Waiheke. |
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Resolution number WHK/2019/120 MOVED by Chairperson C Handley, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) acknowledge the passing of Di Stodart, Auckland Council librarian for over ten years and longtime Waiheke resident. Di will be missed by many.
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There were no petitions.
There were no deputations.
9.1 |
Waiheke Extinction Rebellion Group - Robyn Bailey and Joanna Hayes |
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A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments. |
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Resolution number WHK/2019/121 MOVED by Chairperson C Handley, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) thank Robyn Bailey and Joanna Hayes for their attendance and presentation. |
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a 27 June 2019, Waiheke Local Board, Item 9.1 Waiheke Extinction Rebellion Group - Robyn Bailey and Joanna Hayes |
There was no extraordinary business.
11 |
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Resolution number WHK/2019/122 MOVED by Chairperson C Handley, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) note the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee. |
12 |
Waiheke Quick Response, Round Three 2018/2019 grant allocations |
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Chairperson Cath Handley and Member Bob Upchurch declared an interest in the Waiheke Island Rugby Club Incorporated grant application and took no part in the discussion. |
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A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments. |
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Resolution number WHK/2019/123 MOVED by Member J Meeuwsen, seconded by Deputy Chairperson P Walden: That the Waiheke Local Board: a) agree to fund, part-fund or decline each application in Waiheke Quick Response Round Three 2018/2019, listed in table one below.
b) reallocate $2000 to the Civic Events budget line to provide catering costs for Lomond Brown’s memorial service and to the Piritahi Marae for their Te Matatini Hui as per the tabled document. |
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a 27 June 2019, Waiheke Local Board, Item 12 Waiheke Quick Response, Round Three 2018/2019 grant allocations, Te Matatini Hui information |
13 |
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A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments. |
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Resolution number WHK/2019/124 MOVED by Member B Upchurch, seconded by Member S Brown: That the Waiheke Local Board: a) receive the Auckland Transport Waiheke Local Board update June 2019. b) approve the draft 10 Year Transport Plan for consultation as tabled. c) endorse the bus shelter structural design as shown in the tabled drawings, accepting that the graphics will be Waiheke specific and are still to be confirmed. |
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a 27 June 2019, Waiheke Local Board, Item 13 Auckland Transport Waiheke Local Board update June 2019, 10 year Transport Plan b 27 June 2019, Waiheke Local Board, Item 13 Auckland Transport Waiheke Local Board update June 2019, Bus shelter design |
14 |
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A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments. |
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Resolution number WHK/2019/125 MOVED by Member B Upchurch, seconded by Chairperson C Handley: That the Waiheke Local Board: a) accept the resolutions of the Waiheke Transport Forum, namely: i) feedback to the Waiheke Local Board on the prioritisation of the proposed community road safety projects as follows: 1. Speed and safety modifications at Donald Bruce Road roundabout – first priority (with a pedestrian crossing) 2. Installation of cycleways in the Surfdale retail area – second priority 3. The Causeway westbound cycleway – third priority ii) support the proposed public bus stop locations on Waiheke Island within the agenda report with the exception of the Oue Road options 1 and 2. iii) support the tabled temporary bus stop location outside 110 Oceanview Road. iv) thank Member Andrew Ison for his service to the Waiheke Transport Forum and to the Waiheke Community. v) recommend the Waiheke Local Board appoint the new Fullers Operations and Transport Manager to replace Andrew Ison on the Waiheke Transport Forum as an interim appointment. |
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a 27 June 2019, Waiheke Local Board, Item 14 Recommendations from the Waiheke Transport Forum, Temporary bus stop location outside 110 Oceanview Road |
15 |
Approval of the Waiheke Local Board Community Facilities Work Programme 2019/2022 |
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Resolution number WHK/2019/126 MOVED by Member B Upchurch, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report. b) approve in principle the 2020 – 2022 Community Facilities Work Programme (years two and three) as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report. c) approve the risk adjusted programme (RAP) projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year. d) note that approval of budget allocation in the 2019/2020 year for multi-year projects may commit the local board to the allocation of subsequent years budgets. e) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019. f) note the projects proposed to be funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are essential to ensure service provision is maintained and the track network is retained. g) note that budget allocation for all projects in the 2019 – 2022 Community Facilities Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses. h) delegate to the chair authority to approve minor amendments to the 2019 – 2022 Community Facilities Work Programme, on agreement of board members following receipt of written advice from staff. i) delegate to the Manager Community Leases authority to use the agreed streamlined renewal process for lease renewals without variations. j) delegate authority to the chair to approve minor capital works projects up to $5000 on agreement of board members and following receipt of written officer advice, in accordance with work programme item SharePoint identification number SPID 3205 activity name Parks LDI quick response fund - Waiheke FY20, noting approved projects will be included within the next quarterly report to the board. k) note the cancellation of Locally Driven Initiative (LDI) capex for work programme activity ‘Rangihoua / Onetangi Reserve - Golf Club - renew driveway and culvert’, resolved in the 2018/2019 financial year (Resolution WHK/2018/158) as the required renewal works are to be funded with Asset Based Services (ABS) capex renewals. Locally Driven Initiative (LDI) capex funding of $18,000 to be returned for reallocation within the 2019/2020 financial year. l) note that the budget of $20,000 for Rakino, and $6,000 for Esplanade Reserve fencing from the Locally Driven Initiative (LDI) capex funding, has been returned for reallocation within the 2019/2020 financial year. |
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Approval of the Waiheke Local Board Plans and Places Draft Work Programme 2019/20: Waiheke Area Plan |
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MOVED by Member B Upchurch, seconded by Chairperson C Handley: That the Waiheke Local Board: a) note the continuation of the preparation of the Waiheke Area Plan by the Plans and Places department into the 2019/20 financial year. b) continue its involvement in the working party established by the Planning Committee to oversee preparation of the Waiheke Area Plan, and to consider the Waiheke Area Plan for adoption in due course. |
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An amendment to remove b) was MOVED by Member J Meeuwsen, seconded by Deputy Chairperson P Walden: That the Waiheke Local Board: a) note the continuation of the preparation of the Waiheke Area Plan by the Plans and Places department into the 2019/20 financial year. |
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Resolution number WHK/2019/127 The substantive motion was MOVED by Member J Meeuwsen, seconded by Deputy Chairperson P Walden: That the Waiheke Local Board: a) note the continuation of the preparation of the Waiheke Area Plan by the Plans and Places department into the 2019/20 financial year. |
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Approval of the Waiheke Local Board Community Services 2019/2020 work programme |
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Resolution number WHK/2019/128 MOVED by Deputy Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) approve the 2019/2020 Community Services Work Programme (Attachment A to the agenda report).
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Landowner approval to grant a temporary concession over Tawaipareira Reserve for a bicycle service workshop |
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Resolution number WHK/2019/129 MOVED by Deputy Chairperson P Walden, seconded by Member B Upchurch: That the Waiheke Local Board: a) withdraw the delegation made on 23 November 2017 [Resolution number WHK/2017/195] to the Rangihoua and Tawaipareira Management Committee in respect of this decision on the application for Cycle Action Waiheke to temporarily occupy Tawaipareira Reserve for 12 months to operate a bicycle service workshop b) approve the landowner application for Cycle Action Waiheke to temporarily occupy Tawaipareira Reserve for 12 months for the operation of a bicycle service workshop by way of a concession granted subject to Section 59A of the Reserves Act 1977 in accordance with Part 3B of the Conservation Act 1987.
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New community lease to Waiheke Community Art Gallery Incorporated situated at Waiheke Island Artworks, 2 Korora Road, Oneroa, Waiheke Island |
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Resolution number WHK/2019/130 MOVED by Member J Meeuwsen, seconded by Deputy Chairperson P Walden: That the Waiheke Local Board: a) take note of the public notification of Auckland Council’s intention to grant a lease to Waiheke Community Art Gallery Incorporated. b) delegate to the Waiheke Local Board Chairperson in consultation with the local board members, following public notification, the authority to appoint a hearings panel to consider submissions and objections, if any received, and to make a decision. c) grant, subject to any objections being resolved, a new community lease to Waiheke Community Art Gallery Incorporated for part of the council-owned building comprising 100m2 (more or less), situated at Waiheke Island Artworks, delineated in red and marked A on Attachment A on the land described as Lot 182 Deposited Plan 24643 and Lot 191 Deposited Plan 22848, subject to the following terms: i. term – five (5) years commencing on 1 July 2019, with one five (5) year right of renewal ii. rent - $1.00 plus GST per annum if demanded iii. operational charge – $2,500.00 plus GST per annum iv. all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012.
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New community lease to Waiheke Sports Club Incorporated situated at Ostend Domain, 43 Causeway Road, Waiheke |
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Resolution number WHK/2019/131 MOVED by Member B Upchurch, seconded by Deputy Chairperson P Walden: That the Waiheke Local Board: a) note of the public notification of Auckland Council’s intention to grant a new community lease to Waiheke Sports Club Incorporated. b) delegate to the Waiheke Local Board Chairperson in consultation with the local board members, following public notification, the authority to appoint a hearings panel to consider submissions and objections, if any received, and to make a decision. c) grant, subject to any objections being resolved, a new community lease to Waiheke Sports Club Incorporated over the land and improvements situated at Ostend Domain, consisting of approximately 2220m2 and delineated in red and marked A on Attachment A on the land described as Part Lot 278 Deposited Plan 11378, Allotment 128 Parish of Waiheke and Lot 277 Deposited Plan 11378, subject to the following terms: i. term – 10 (ten) years commencing 1 July 2019, with one 10 (ten) year right of renewal ii. rent – $1.00 plus GST per annum if demanded iii. all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977. d) delegate to the Waiheke Local Board Chairperson, in agreement with the local board members, the authority to approve the Waiheke Sports Club Incorporated’s Community Outcomes Plan, which will be appended to the lease.
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New community lease to Scout Association of New Zealand situated at Putiki Reserve, 14 Shelly Beach Road, Waiheke Island |
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Deputy Chairperson Paul Walden declared an interest in this item and took no part in the discussion or voting on the matter. |
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Resolution number WHK/2019/132 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a) take note of the public notification of Auckland Council’s intention to grant a lease to Scout Association of New Zealand. b) delegate to the Waiheke Local Board Chairperson in consultation with the local board members, following public notification, the authority to appoint a hearings panel to consider submissions and objections, if any received, and to make a decision. c) grant, subject to any objections being resolved, a new community lease to Scout Association of New Zealand for the footprint of their building, consisting of approximately 150m2, situated at Putiki Reserve, delineated in red and marked A on Attachment A on the land described as Lot 1 Deposited Plan 29734, subject to the following terms: i. term – 10 (ten) years commencing on 1 July 2019, with one 10 (ten) year right of renewal ii. rent – $1.00 plus GST per annum if demanded iii. all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977 d) approve the contemporaneous surrender of the current lease to Scout Association of New Zealand, effective from 1 July 2019. e) delegate to the Waiheke Local Board Chairperson, in agreement with the local board members, the authority to approve the Scout Association of New Zealand’s Community Outcomes Plan, which will be appended to the lease. |
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Resolution number WHK/2019/133 MOVED by Deputy Chairperson P Walden, seconded by Member S Brown: That the Waiheke Local Board: a) accept the gift of Manuēsina from Sculpture on the Gulf. |
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Note: Under Standing Order 1.9.7 Member Shirin Brown requested that her dissenting vote be recorded. |
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Resolution number WHK/2019/134 MOVED by Deputy Chairperson P Walden, seconded by Member B Upchurch: That the Waiheke Local Board: b) note the preferred location for Manuēsina Sculpture is Alison Park. |
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Resolution number WHK/2019/135 MOVED by Member B Upchurch, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) note the new statutory responsibility of the chief executive: facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001; b) amend standing order 2.3.3 by replacing: Calling an extraordinary meeting at earlier time The chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business. The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting. with: Calling an emergency meeting The chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business. The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting. c) amend standing order 7.2.3 by replacing: Notification of extraordinary meetings Where the council calls an extraordinary meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. with: Notification of extraordinary / emergency meetings Where the council calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances. d) amend standing order 9.4 (Definitions) by replacing: Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002. with: Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002. Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002. e) amend standing order 9.4 (Definitions) by replacing: Meeting means: (a) any first or ordinary or extraordinary meeting of the local board with: Meeting means: (a) any first or ordinary or extraordinary or emergency meeting of the local board f) amend standing order 9.4 (Definitions) by replacing: Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region. with: Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region. g) amend standing order 9.4 (Definitions) by replacing: Working day means any day of the week other than: (a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day (b) a day in the period commencing with 25 December in any year and ending with 15 January in the following year. with: Working day means any day of the week other than: (a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day (b) Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday (c) Auckland Anniversary Day (d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year. h) amend the following standing orders: i) SO 2.3: replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings” ii) SO 7.2.4 replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings” iii) SOs 1.1.3, 2.4.1, 2.4.2, 7.3.2: replace the words “extraordinary meeting” with “extraordinary or emergency meeting” i) amend standing order 3.3.3 to remove the requirement to be representing the council: Conditions for attending by electronic link The local board or its committees may give approval for a member to attend meetings by electronic link, either generally or for a specific meeting. Situations where approval can be given are: a) where
the member is b) to accommodate the member’s illness or infirmity c) in emergencies. The member who is seeking to attend by electronic link may not take part in the vote to give approval. The only exception is where there is an emergency, in which case the member seeking to attend by electronic link can take part in the vote. |
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Panuku Development Auckland Local Board six-monthly update from 1 November 2018 to 30 April 2019 |
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A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments. |
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Resolution number WHK/2019/136 MOVED by Chairperson C Handley, seconded by Member B Upchurch: That the Waiheke Local Board: a) receive the Panuku Development Auckland Local Board update for 1 November 2018 to 30 April 2019 and the supplementary memo. |
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a 27 June 2019, Waiheke Local Board, Item 24 Panuku Development Auckland Local Board Six Monthly Update from 1 November 2018 to 30 April 2019, supplementary memo |
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Resolution number WHK/2019/137 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a) note the report from Chairperson Cath Handley. b) thank Annette Smithard for her efforts setting up the Facebook page recording the public’s ferry service disruptions, and for collating those into a database. c) support the data gathering from the Facebook record being a local board staff task to be held by them as the public’s own record of ferry service disruption. d) support Cr Chris Darby’s petition, “Lets bring Fullers into line” via change.org, and encourage the community to sign the petition. e) delegate to the chair, following discussion with board members, feedback on the Walking Access Act 2008 review and the Climate Change Response (Zero Carbon) Amendment Bill. |
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Resolution number WHK/2019/138 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a) note the record of proceedings of the Waiheke Local Board workshop held on 16 May, 23 May, 30 May, 6 June and 13 June 2019.
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Resolution number WHK/2019/139 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a) note the Governance Forward Work Programme.
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Resolution number WHK/2019/140 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: a) note the lists of resource consents lodged related to Waiheke Island from 12 to 18 May, 19 to 25 May. 26 May to 1 June, 2 to 8 June and 9 to 15 June 2019.
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29 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Member S Brown closed the meeting with the following karakia.
Waiho i te toipoto kaua i te toiroa
Let us keep close together, not far apart
7.11 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................