Whau Local Board






Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 5 June 2019 at 9.05am.





Tracy Mulholland


Deputy Chairperson

Susan Zhu

From 9:09am (Item 3)


Derek Battersby, QSM, JP



Te'eva Matafai



David Whitley









Catherine Farmer




Duncan Macdonald, JP





Whau Local Board

05 June 2019




1          Welcome


Chairperson Mulholland opened the meeting and welcomed everyone present.



2          Apologies


Resolution number WH/2019/70

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)         accept the apology from Members Catherine Farmer and Duncan Macdonald for absence and Member Susan Zhu for lateness.




3          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board:


Board Member

Organisation / Position

Tracy Mulholland

·      New Lynn Business Association – Business Associate/Contractor

Susan Zhu

·      Chinese Oral History Foundation – Committee member

·      The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·      New Lynn Tennis Club – Patron

·      West Lynn Gardens – Patron

·      Tag Out Trust – Deputy Chairman

·      New Lynn Bowling Club - Patron

·      New Lynn RSA - Member

Catherine Farmer

·      Avondale-Waterview Historical Society – Member

·      Blockhouse Bay Historical Society – Member

·      Portage Licensing Trust – Trustee

·      Blockhouse Bay Bowls – Patron

·      Forest and Bird organisation – Member

·      Grey Power - Member

Duncan Macdonald

·      Avondale Community Society – Chairman

·      Avondale-Waterview Historical Society - Member

·      Avondale Jockey Club – Member

·      Avondale Business Association – Treasurer

Te’eva Matafai

·      Pacific Events and Entertainment Trust - Co-Founder

·      Miss Samoa NZ - Director

·      Malu Measina Samoan Dance Group - Director/Founder

·      Pasifika Festival Village Coordinators Trust ATEED - Chairperson

·      Aspire Events – Director

David Whitley

·      Rosebank Business Association - Member

·      REINZ - Member

·      Chamber of Trade - Mentor

·      Lopdell House - Trustee

·      Amalgamated Hardware Merchants (AHM)  Apprenticeship Trust – Trustee

·      Rotary New Lynn – Head director of Public Relations New Lynn


Note: Member D Whitely requested his interests be updated with the removal of Rosebank Business Association – Member and Chamber of Trade – Mentor.


4          Confirmation of Minutes


Resolution number WH/2019/71

MOVED by Member D Whitley, seconded by Member T Matafai:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 22 May 2019, as true and correct.

b)        note that Chair Mulholland raised the matter of the noting of conflicts with the BID item 13: Business Improvement District Programme Compliance Report to Whau Local Board for FY2017-2018 (Resolution number WH/2019/61). Staff advice identified that no further action is required as the resolutions were directed to the Governing Body who makes the decision.  



5          Leave of Absence


There were no leaves of absence.


6          Acknowledgements


There were no acknowledgements.


7          Petitions


There were no petitions.


8          Deputations


There were no deputations.


9          Public Forum


There was no public forum.


10        Extraordinary Business


There was no extraordinary business.








Adoption of the Whau Local Board Agreement 2019/2020


A copy of the updated Local Board Agreement 2019/2020 was tabled and has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.


Resolution number WH/2019/72

MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley:   

That the Whau Local Board:

a)      adopt local content for the Annual Budget 2019/2020 (as tabled), including:

i)       a Local Board Agreement 2019/2020

ii)      a message from the Chair

iii)     local board advocacy.

b)      adopt local fees and charges schedules for 2019/2020 (Attachment B).

c)      delegate authority to the Chair to make any final minor changes to the local content for the Annual Budget 2019/2020, including the Local Board Agreement 2019/2020.

d)      note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2019/2020 on 20 June 2019.




a     5 June 2019 Whau Local Board Item 11 Adoption of the Whau Local Board Agreement 2019/2020 - Updated Local Board Agreement



12        Consideration of Extraordinary Items


There was no consideration of extraordinary items.   





9.26 am                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.