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Whau Local
Board
26 June 2019
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Deputation - The Re-Creators and upcycling,
Ger Tew 5
9 Public
Forum 6
10 Extraordinary Business 6
11 Whau Ward Councillor
Update 7
12 Whau Quick Response Round
Three 2018/2019 grant allocations 9
13 Approval of the 2019/2020
Whau Local Environment work programme 119
14 Approval of the 2019/2020
Local Economic Development work programme 139
15 Approval of the Community
Facilities work programme 2019 - 2022 145
16 Approval of Community
Services 2019/2020 work programme 163
17 Landowner approval to
Healthy Waters for Clinker Place SHA - New Stormwater Pipe project 181
18 New road name in the Green
Bay Property Holdings Limited subdivision at 83A & 83B Godley Road, Green
Bay. 187
19 Changes to Local Board
Standing Orders 193
20 Governance Forward Work
Calendar – June 2019 199
21 Confirmation of workshop
records - May 2019 203
22 Consideration
of Extraordinary Items
Chairperson Tracy Mulholland will open the meeting and welcome those
present..
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Whau Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 5 June 2019, as true and
correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Whau Local Board. This means that details
relating to deputations can be included in the published agenda. Total speaking
time per deputation is ten minutes or as resolved by the meeting.
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8.1 Deputation
- The Re-Creators and upcycling, Ger Tew
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Te take mō te pūrongo
Purpose
of the report
1. To receive a deputation from Ger Tew, founder of The Re-Creators.
Whakarāpopototanga matua
Executive
summary
2. Ger Tew will provide a presentation on The Re-Creators, a diverse
and talented collective of upcycling artists promoting creativity, mindful
making and sustainability. It offers various upcycling workshops for
children, adults and corporates, as well as an online store. All of its
prices incorporate the true cost of labour and materials.
3. The Re-Creators mission is to move consumers away from new
products towards upcycled goods, either through purchasing from the group
online or by making their own with the skills they have developed from the
groups workshops.
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Ngā tūtohunga
Recommendation/s
That the Whau Local Board:
a) receive
the presentation on The Re-Creators upcycling work and thank Ger Tew,
founder, for her attendance.
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Attachments
a The Re-Creators and Upcycling................................................................... 215
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public:
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Whau Local
Board
26 June 2019
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Whau Quick Response Round Three
2018/2019 grant allocations
File No.: CP2019/08228
Te take mō te
pūrongo
Purpose of the report
1. To
fund, part-fund or decline applications received for Whau Quick Response Round
Three 2018/2019.
Whakarāpopototanga matua
Executive summary
2. This
report presents applications received in Whau Quick Response Round Three
2018/2019 (refer Attachment B).
3. The
Whau Local Board adopted the Whau Local Grants Programme 2018/2019 on 18 April
2018 (refer Attachment A). The document sets application guidelines for contestable grants submitted to the local board.
4. The
local board has set a total community grants budget of $150,000 for the
2018/2019 financial year. A total of $113,752 has been allocated in previous
grant rounds. This leaves a total of $36,248 to be allocated for the remaining
quick response grant round.
5. Twenty-four
applications were received for Whau Quick Response Round Three 2018/2019,
requesting a total of $42,443.
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Ngā tūtohunga
Recommendation/s
That the Whau Local Board:
a) agree
to fund, part-fund or decline each application in round three of the Whau
Quick Response Grants 2018/2019 listed in the following
table:
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Application ID
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Organisation
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Main focus
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Requesting funding for
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Amount requested
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Eligibility
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QR1921-319
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Waitakere
Japanese Supplementary School
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Arts and culture
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Towards costs for stationery
for term three 2019 for the Waitakere Japanese Supplementary School.
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$500.00
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Eligible
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QR1921-322
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West
Auckland Kiribati Association Incorporated
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Arts and culture
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Towards event security and
food costs for the "Cultural Diversities" celebration on 13 July
2019.
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$2,000.00
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Eligible
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QR1921-329
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Melanie
Wittwer
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Arts and culture
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Towards printing costs in
publishing West Auckland writers' anthology between August 2019 to December
2019.
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$500.00
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Eligible
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QR1921-301
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Probus
Club of New Lynn
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Community
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Towards the Probus Club of New
Lynn including a contribution to venue hire, sound system, and guest
speakers' vouchers between 12 July 2019 and 10 September 2020.
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$1,000.00
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Eligible
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QR1921-302
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Church
of the Saviour
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Community
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Towards advertising, morning
tea and craft costs for the July 2019 Holiday Programme.
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$2,000.00
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Eligible
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QR1921-304
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Taulanga U Trust
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Community
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Towards the end of the year
celebration including purchase of weaving and crafts materials, travel
cost, and administration fees between July 2019 and December 2019.
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$1,600.00
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Eligible
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QR1921-305
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Royal
New Zealand Plunket Trust
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Community
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Towards educational toys and
arts kit for Avondale and Kelston-New Lynn playgroups between July 2019 and
June 2020.
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$1,950.00
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Eligible
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QR1921-306
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Communicare
CMA (Auckland) Incorporated
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Community
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Towards a contribution for
venue hire at Communicare Avondale and Blockhouse Bay Friendship Centres
for 2019/2020.
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$2,000.00
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Eligible
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QR1921-308
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Chinese
Association of West Auckland Incorporated
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Community
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Towards venue hire at New Lynn
Community Centre between July and September 2019.
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$4,100.00
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Eligible
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QR1921-310
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Deahne
Lakatani
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Community
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Towards free Pacific contemporary
dance classes for youth groups including dance tutor fees, management and
administration costs, and dance studio hire between 15 July 2019 and 19
July 2019.
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$2,000.00
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Eligible
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QR1921-313
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Bridge
of Love Association Incorporated
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Community
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Towards "Mid-Autumn
festival activities" and "discussion meetings" including
venue hire, sound system, baking and craft resources and marketing costs
between August 2019 and November 2019.
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$1,998.00
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Eligible
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QR1921-314
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West
Lynn Garden Society Incorporated
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Community
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Towards costs of roof repair
at the West Lynn Garden between 16 July 2019 and 31 July 2019.
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$1,850.00
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Eligible
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QR1921-316
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Youthline
Auckland Charitable Trust
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Community
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Towards the "Youth
Helpline" including volunteers' training and tele-communications costs
between July 2019 to March 2020.
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$2,000.00
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Eligible
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QR1921-321
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U3A
Titirangi
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Community
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Towards venue hire at West
Lynn Garden between July 2019 to June 2020.
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$770.00
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Eligible
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QR1921-323
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Parenting
Place Charitable Trust
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Community
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Contribution towards the staff
costs to deliver "Attitude Lifeskills, Mental Health and Wellbeing
programme" to schools in Whau area between July 2019 to June 2020.
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$2,000.00
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Eligible
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QR1921-324
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Whau Ward Walking Samoans
Community Waitakere Charitable Trust
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Community
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Towards the purchase of a
portable Bluetooth speaker and fifty winter jumpers for the "Weekly
Community Zumba" classes between July 2019 and December 2019.
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$2,000.00
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Eligible
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QR1921-327
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Presbyterian
Support Northern
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Community
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Towards "Te Kākano
Tūmanako" programme including the purchase of groceries and
clothing for the families between July 2019 to June 2020.
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$2,000.00
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Eligible
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QR1921-331
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May
Leaoseve
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Community
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Towards First Aid and a
physiotherapists fee between 25 May 2019 and 3 August 2019.
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$1,000.00
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Eligible
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QR1921-332
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Nandan
(An Indian Bengali Association)
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Community
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Towards venue hire costs for
the "Nandan Cultural and Community Festival" between 4 October
2019 to 6 October 2019.
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$1,500.00
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Eligible
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QR1921-320
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Avondale
Community Gardeners
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Environment
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Towards the final regeneration
of the pilot for the bio-dynamic heirloom orchard project established at
Orchard Street Reserve.
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$2,000.00
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Eligible
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QR1921-333
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St
Mary's Youth Avondale
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Events
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Towards the
"LifeTeen" programme including the purchase of a laptop, camera,
marketing materials, food and stationery between July 2019 to May 2020.
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$1,947.00
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Eligible
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QR1921-335
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New
Zealand Eid Day Trust
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Events
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Towards the "New Zealand
Eid Day 2019" including venue hire, sound system and entertainment
hire.
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$2,000.00
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Ineligible
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QR1921-303
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Bay
Olympic Soccer and Sports Club
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Sport and recreation
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Towards the 'Club Open Day'
including costs of food, drinks, cutlery, prizes and equipment hire for
leisure activities on 7 September 2019.
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$1,858.00
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Eligible
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QR1921-307
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The
Therapy Box
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Sport and recreation
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Towards the video recording
equipment sets, travel costs and facilitator costs of "The Virtual
Reality Box" between July to September 2019.
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$1,870.00
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Eligible
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Total
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$42,443.00
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Horopaki
Context
6. The
local board allocates grants to groups and organisations delivering projects,
activities and services that benefit Aucklanders and contribute to the vision
of being a world class city.
7. The
Auckland Council Community Grants Policy supports each local board to adopt a
grants programme.
8. The
local board grants programme sets out:
· local
board priorities
· lower
priorities for funding
· exclusions
· grant
types, the number of grant rounds and when these will open and close
· any
additional accountability requirements.
9. The
Whau Local Board adopted their grants programme for
2018/2019 on 18 April 2018 and will operate three quick response and two local
grants rounds for this financial year.
10. The community
grant programmes have been extensively advertised through the council grants
webpage, local board webpages, local board e-newsletters, Facebook pages,
council publications, radio, and community networks.
11. The local
board has set a total community grants budget of $150,000 for the 2018/2019
financial year. A total of $113,752 has been allocated in previous grant
rounds. This leaves a total of $36,248 to be allocated to one quick response
grant round.
Tātaritanga me ngā tohutohu
Analysis and advice
12. The aim of
the local board grant programme is to deliver projects and activities which
align with the outcomes identified in the local board plan. All applications
have been assessed utilising the Community Grants Policy and the local board
grant programme criteria. The eligibility of each application is identified in
the report recommendations.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
13. According to
the main focus of the application, each one has received input from a subject
matter expert from the relevant department. The main focuses are identified as
arts, community, events, sport and recreation, environment or heritage.
14. The grants
programme has no identified impacts on council-controlled organisations and
therefore their views are not required.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
15. Local boards
are responsible for the decision-making and allocation of local board community
grants. The Whau Local Board is required to fund, part-fund or decline these
grant applications against the local board priorities identified in the local
board grant programme.
16. The board is
requested to note that section 48 of the Community Grants Policy states;
‘we will also provide feedback to unsuccessful grant applicants about why
they have been declined, so they will know what they can do to increase their
chances of success next time’.
17. A summary of
each application received through round three of the Whau Quick Response Grant
2018/2019 is provided (refer Attachment B).
Tauākī whakaaweawe
Māori
Māori impact statement
18. The local board grants programme aims to respond to Auckland
Council’s commitment to improving Māori wellbeing by providing
grants to individuals and groups who deliver positive outcomes for Māori.
Auckland Council’s Māori Responsiveness Unit has provided input and
support towards the development of the community grant processes.
19. Eleven applicants applying to quick response round three, have
indicated that their project targets Māori or Māori outcomes.
Ngā ritenga
ā-pūtea
Financial implications
20. The
allocation of grants to community groups is within the adopted Long-term Plan
2018-2028 and local board agreements.
21. The Whau
Local Board has set a total community grants budget of $150,000. A total of
$33,000 was allocated in Local Grants Round One 2018/2019, leaving a total of
$117,000 to be allocated. A total of $13,888 was allocated in Quick Response
Grants Round One 2018/2019, leaving a total of $103,112 to be allocated. A
total of $5,634 was allocated in Quick Response Grants Round Two 2018/2019,
leaving a total of $97,478 to be allocated. A total of $61,230 was allocated in
round two of the Local Grants 2018/2019, leaving a total of $36,248 to be
allocated to one quick response grant round.
22. In
round three of the Whau Quick Response Grants 2018/2019, twenty-four
applications were received requesting a total of
$42,443.
Ngā raru tūpono me ngā
whakamaurutanga
Risks and mitigations
23. The
allocation of grants occurs within the guidelines and criteria of the Community
Grants Policy and the local board grants programme. The assessment process has
identified a low risk associated with funding the applications in this round.
Ngā koringa ā-muri
Next steps
24. Following the
Whau Local Board allocating funding for round three of the quick response
grants, Commercial and Finance staff will notify the applicants of the local
board’s decision.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩ 
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Whau Local Board Grants Programme 2018/2019
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17
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b⇩
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Whau Quick Response Round Three 2018/2019 grant
applications
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21
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Ngā kaihaina
Signatories
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Authors
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Erin Shin - Community Grants Coordinator
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Authorisers
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Marion Davies - Grants and Incentives Manager
Shane King - Head of Operations Support
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
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