Waitematā Local Board
OPEN MINUTES
|
Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 18 June 2019 at 2:00pm.
Chair |
Pippa Coom |
|
Deputy Chair |
Shale Chambers |
|
Members |
Adriana Avendaño Christie |
Left 5.34pm |
|
Richard Northey, ONZM |
|
|
Vernon Tava |
Arrived 3.10pm |
|
Rob Thomas |
|
ABSENT
Member |
Denise Roche |
|
|
Waitematā Local Board 18 June 2019 |
|
The Chair opened the meeting and welcomed all those present.
2 Apologies
Resolution number WTM/2019/106 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a) accept the apology from Member D Roche for absence b) accept the apology from Member V Tava for lateness. |
Member R Northey declared an interest in the Auckland City Centre Residents Group Incorporated.
Resolution number WTM/2019/107 MOVED by Deputy Chairperson S Chambers, seconded by Member A Avendano Christie: That the Waitematā Local Board: confirm the minutes of its ordinary meeting, held on Tuesday, 21 May 2019 and its special meeting held on Tuesday, 4 June 2019 as true and correct. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
8.1 |
|
|
Resolution number WTM/2019/108 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) thank John Fay and Rob Nikkel, Directors of the Olympic Pool Newmarket, for the presentation and attendance at the business meeting.
|
|
a 20190618 Waitemata Local Board Item 8.1 Presentation |
8.2 |
Progress on the proposed Grey Lynn Food Forest Project - Brigitte Sistig |
|
Resolution number WTM/2019/109 MOVED by Member R Thomas, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) thank Brigitte Sistig and Tom Greer of Grey Lynn 2030 for the presentation and attendance at the business meeting. |
|
a 20190618 Waitemata Local Board Item 8.2 Grey Lynn Food Forest presentation |
8.3 |
Report back on local event held at Western Park - Boopsie Maran |
|
Resolution number WTM/2019/110 MOVED by Deputy Chairperson S Chambers, seconded by Member R Northey: That the Waitematā Local Board: a) thank Boopsie Maran for the presentation and attendance at the business meeting b) refer the presentation to Auckland Council officers for a response of how a community empowerment approach can be applied to community events.
|
Member V Tava joined the meeting at 3.10 pm.
8.4 |
Concern over the Resource Consent Process for Wynyard Quarter Te Wero bridge - Jef Grobben |
|
Resolution number WTM/2019/111 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) thank Jef Grobben, Trustee of Auckland Electric Tramways Trust (AETT) for the presentation and attendance at the business meeting. |
8.5 |
Parking and Safety Around Newton Central School - Riki Teteina |
|
Resolution number WTM/2019/112 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) thank Riki Teteina, Tumuaki Newton Central School, for the presentation and attendance at the business meeting b) note that the Newton Safe Schools Toolbox will be considered under item 14. |
9.1 |
|
|
Resolution number WTM/2019/113 MOVED by Member V Tava, seconded by Member R Thomas: That the Waitematā Local Board: a) Thank Wendy Gray, Chair of the Society for the Protection of Western Springs Forest for the presentation and attendance at the meeting. |
9.2 |
|
|
Resolution number WTM/2019/114 MOVED by Member A Avendano Christie, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) Thank Gael Baldock for the presentation and attendance at the meeting.
|
|
a 20190618 Waitemata Local Board Item 9.2 Letter to Hon. David Parker |
There was no extraordinary business.
Under Standing Order 2.5.1 a Notice of Motion has been received from Member R Thomas for consideration under item 12.
13 |
|
|
Ngā tūtohunga / Recommendation/s There was no report from the Waitematā and Gulf Ward Councillor, Mike Lee.
|
The meeting adjourned at 3.53pm.
The meeting reconvened at 4.00pm.
14 |
|
|
Resolution number WTM/2019/115 MOVED by Chairperson P Coom, seconded by Member V Tava: That the Waitematā Local Board: a) receive the Auckland Transport June 2019 report c) request that Auckland Transport develop rough orders of cost for the following projects for delivery using the Community Safety Fund: i. safety improvements at Newton Central School from the Safe Schools Tool Box ii. a new pedestrian crossing on West End Road / Fife Street by the bus stops next to the Westend Tennis Club iii. improvements to the pedestrian crossings on Lower Domain Drive at Lovers Lane and at Domain Drive iv. a new pedestrian crossing at the entrance to the Domain across Park Road v. a new pedestrian crossing outside ACG Campus on Davis Crescent to Olympic Reserve vi. safety improvements to Hopetoun Street vii. Cook Street Project – Area 5 Shared Path Cycleway. |
Member R Northey declared an interest in Auckland City Centre Residents’ Group Incorporated.
Member R Northey left the meeting at 4.30 pm.
15 |
Waitematā Quick Response Round Three 2018/2019 grant allocations |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number WTM/2019/116 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) agree to fund or part-fund the following application received in Waitematā Quick Response Round Three 2018/2019 listed in Table One.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Member R Northey returned to the meeting at 4.33 pm.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number WTM/2019/117 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: b) agree to fund or part-fund the following applications received in Waitematā Quick Response Round Three 2018/2019 listed in Table Two.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Total approved in in Waitematā Quick Response Round Three 2018/2019 $13,492 |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number WTM/2019/118 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: c) decline to fund or part-fund the following applications received in Waitematā Quick Response Round Three 2018/2019 listed in Table Three.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number WTM/2019/119 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: d) approve payment of $2,000 to Pipikids International Film and Media Festival Trust from the 2019/2020 Community Grants fund e) request Albert-Eden Local Board to consider granting a community rate to Conscious Kids Grey Lynn Limited for the facility hire of Western Springs Community Centre for a children's holiday programme. |
16 |
Renewal of Facilities Management Agreement for Point Erin Pools and Parnell Baths |
|
Resolution number WTM/2019/120 MOVED by Member R Northey, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) approve the three-year right of renewal for the Facility Management Agreement with Community Leisure Management (CLM) for Point Erin Pools and Parnell Baths b) note that CLM commits to support Waitematā Local Board’s outcome of becoming a low carbon and sustainable community and has agreed to minimise their carbon footprint by implementing initiatives to divert food waste from landfill, source food locally and purchase recyclable products and packaging. c) request CLM work with the local board to introduce the Living Wage for workers at Point Erin Pools and Parnell Baths during the term of the agreement extension.
|
18 |
Approval of the 2019-2022 Waitematā Local Board Community Facilities Work Programme |
|
Resolution number WTM/2019/121 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) approve the 2019/2020 Community Facilities Work Programme as detailed in Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report b) approve in principle the 2020 – 2022 Community Facilities Indicative Work Programme (years 2 and 3) as detailed in Attachment A – Build, Maintain, Renew, with the amount allocated for ID 3280 Agrichemical Free Parks to be $76,108 in each of 2020/2021 and 2021/22 and the funding already allocated for financial year 2019/2020 to $71,108 and Attachment B – Community Leases to the agenda report c) approve the Community Facilities work programme risk adjusted programme (RAP) projects identified in Attachment A to the agenda report as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2019/2020 financial year d) note that approval of budget allocation in the 2019/2020 year for multi-year projects may commit the board to the allocation of subsequent years budgets e) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets are subject to approval of the identified budget allocation by the Environment and Community Committee in July 2019 The local board reiterates its support for the following projects to be funded and completed in financial year 2019/2020: A) Grey Lynn Park - develop new changing rooms (ID 2077) B) 24 Logan Terrace, Parnell – remediate major slip (ID 3185) C) Grey Lynn Park – install retaining wall (ID 3292) D) Newmarket Park – stabilise slope with planting (ID 3195) g) note that budget allocation for all projects in the 2019 – 2020 Community Facilities Work Programme and the 2020-2022 Indicative Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses h) delegate to the local board chair in consultation with the Portfolio lead authority to approve minor amendments to the 2019 – 2022 Community Facilities Work Programme, following receipt of written advice from staff i) delegate to the local board chair in consultation with the Portfolio lead authority to approve minor capital works projects, following receipt of written advice, in accordance with work programme item SharePoint identification number SPID 3290 Waitematā LDI Minor Capex Fund 2019/2020. |
17 |
Auckland Domain - Utilisation of the Waitematā Local Board's Parking Fund |
||||||||||||
|
Resolution number WTM/2019/122 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) note the Waitematā Local Board’s legacy Parking Fund is available for parking improvements and is made up of the following:
b) support utilising the Parnell portion of the Waitematā Local Board’s Parking Fund, in the order of $489,225 to deliver improvements in the Auckland Domain related to: i) installing temporary gates at the entrance and exit to the Titoki Street carpark and at the Carlton Gore entrance to manage commuter or long stay parking to ensure parking is available to Domain users; and ii) developing a new carpark to support the natural play area and provide safer pedestrian and cycling use of Kiosk Road. c) support the removal of on-road parking from Kiosk Road and Football Drive following the parking improvements, consistent with the outcome of the Auckland Domain Masterplan and the Auckland Domain Accessibility Improvement Programme d) recommend to the Governing Body to release the funds from the Parking Fund e) note the funds sitting in the Parnell portion of the local board’s legacy Parking Fund is $619,952 and not $607,796 as shown in the report.
|
Approval of the 2019/2020 Waitematā Local Board Local Environment Work Programme |
|||||||||||||||||||||||||
|
Resolution number WTM/2019/123 MOVED by Member R Thomas, seconded by Member R Northey: That the Waitematā Local Board: a) approve the allocation of $201,450 from the Locally Driven Initiatives (LDI) operational budget for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2019/2020 as summarised in the table below:
c) approve the additional allocation of $2,000 to the Low carbon lifestyles budget d) delegate approval of minor changes to the 2019/2020 Waitematā local environment work programme to the Local Board Chair in consultation with the Portfolio lead. |
20 |
Approval of the 2019/2020 Waitemata Local Board External Partnerships Work Programme |
|
Resolution number WTM/2019/124 MOVED by Member A Avendano Christie, seconded by Member R Thomas: That the Waitematā Local Board: a) approve the 2019/2020 External Partnerships Work Programme of $10,000 to support the Grey Lynn Business Association as presented in Attachment A to this report b) delegate approval of minor changes to the 2019/2020 Waitematā external partnerships work programme to the local board chair in consultation with the Portfolio lead. |
21 |
Approval of the 2019/2020 Waitematā Local Board Local Economic Development Work Programme |
|
Resolution number WTM/2019/125 MOVED by Member A Avendano Christie, seconded by Member R Thomas: That the Waitematā Local Board: a) approve 2019/2020 local economic development work programme of $29,000 comprising Youth Enterprise Scheme ($5,000) and the Waitemata Business Sustainability Kick Start Programme ($24,000) as presented in Attachment A to this report b) delegate approval of minor changes to the 2019/2020 Waitematā local economic development work programme to the local board chair in consultation with the Portfolio lead. |
22 |
Approval of the 2019/2020 Waitematā Local Board Community Services Work Programme |
|
Resolution number WTM/2019/126 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a) approve the 2019/2020 community services work programme (Attachment A to the agenda report) b) agree to reduce Item 324, Local Event Fund from $42,000 to $40,000 c) delegate approval of minor changes to the 2019/2020 Waitematā community services work programme to the local board chair in consultation with the relevant Portfolio leads d) note the Community Services LDI budget for the local board for the 2019/2020 financial year is $1,166,870 and not $1,192,870 as shown in the report. |
|
Note: Deputy Chair S Chambers disagrees with the addition of d) to the above resolution. |
23 |
|
|
Resolution number WTM/2019/127 MOVED by Member R Northey, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) note the new statutory responsibility of the chief executive under the Local Government Regulatory Systems Amendment Act 2019, namely: facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001; b) amend standing order 2.3.3 by replacing: Calling an extraordinary meeting at earlier time The chairperson, or if they are unavailable, the chief executive, may call a meeting for an earlier time if this is necessary to deal with the business. The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting. with: Calling an emergency meeting The chairperson, or if they are unavailable, the chief executive, may call an emergency meeting for an earlier time than is provided in Standing Order 2.3.2 if this is necessary to deal with the business. The person calling such a meeting must give each member and the chief executive notice of the time and place of the meeting and the matters in respect of which the meeting is being called, by whatever means is reasonable in the circumstances, at least 24 hours before the meeting. c) Amend standing order 7.2.3 by replacing: Public notification about extraordinary meetings Where any extraordinary meeting of the local board or a committee is called, and notice of that meeting cannot be given in the manner required or permitted (by Standing Order 7.2.1 as appropriate), Auckland Council shall publicly notify or otherwise advertise that meeting and the general nature of business to be transacted at that meeting as soon as practicable before the meeting is to be held, as is reasonable in the circumstances. with: Notification of extraordinary / emergency meetings Where the council calls an extraordinary or emergency meeting but cannot give public notice to the extent required in Standing Order 7.2.1, the council must publicly notify the meeting, and the general nature of business to be considered at it, as soon as reasonably practicable before the meeting. If it is not practicable to publish a notice in newspapers before the meeting, the council must publicly notify the meeting as soon as practicable on the council’s website and in any other manner that is reasonable in the circumstances. d) Amend standing order 9.4 (Definitions) by replacing: Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002. with: Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local Government Act 2002. Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local Government Act 2002. e) Amend standing order 9.4 (Definitions) by replacing: Meeting means: (a) any first or ordinary or extraordinary meeting of the local board (b) any meeting of any committee, standing committee, joint committee, special committee or subcommittee of the local board, The provisions of these standing orders regarding public access and notification need not apply at any meeting of the local board, or committee of the local board, at which no resolutions or decisions are made. with: Meeting means: (a) any first or ordinary or extraordinary or emergency meeting of the local board f) Amend standing order 9.4 (Definitions) by replacing: Publicly notified means notified to members of the public by a notice printed in appropriate newspapers circulating in the Auckland region. with: Publicly notified means made known to members of the public by a notice on the council’s website, until any opportunity for review or appeal has lapsed, and by a notice printed in appropriate newspapers circulating in the Auckland region. g) Amend standing order 9.4 (Definitions) by replacing: Working day means any day of the week other than: (a) a Saturday, a Sunday, Waitangi Day, Good Friday, Easter Monday, Anzac Day, the Sovereign’s birthday and Labour Day; and (b) if Waitangi Day or Anzac Day falls on a Saturday or a Sunday, the following Monday; and (c) a day in the period commencing with 25 December in any year and ending with 15 January in the following year. with: Working day means any day of the week other than: (a) Saturday, Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the sovereign’s birthday and Labour Day (b) Where Waitangi Day or ANZAC Day falls on a weekend, the following Monday (c) Auckland Anniversary Day (d) a day in the period commencing with 20 December in any year and ending with 10 January in the following year. h) Amend the following standing orders: i) SO 2.3: replace the heading “Extraordinary meetings” with “Extraordinary and emergency meetings” ii) SOs 7.2.2, 7.2.4 replace the words “extraordinary meetings” with “extraordinary and emergency meetings” iii) SOs 1.1.3, 2.4.1, 2.4.2, 7.3.2: replace the words “extraordinary meeting” with “extraordinary or emergency meeting”. |
24 |
|
|
Resolution number WTM/2019/128 MOVED by Chairperson P Coom, seconded by Member V Tava: That the Waitematā Local Board: a) receive the Chair’s report for the period June 2019 b) adopt the community safety projects listed in the tabled Community Safety Fund document, which includes the addition of Parnell Train Station underpass, and request Auckland Transport work with the local board to progress these projects. |
|
a 20190618 Waitemata Local Board Item 24 Tabled Community Safety Fund document |
Member A Avendano Christie left the meeting at 5.34 pm.
25 |
|
|
Resolution number WTM/2019/129 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) receive the written reports from Member R Northey and Member V Tava and the verbal board member reports for June 2019.
|
26 |
|
|
Resolution number WTM/2019/130 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) receive the governance forward work calendar June 2019 attached to the agenda.
|
27 |
|
|
Resolution number WTM/2019/131 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) receive the workshop proceeding records for the meetings held on 28 May 2019, 4 June 2019 and 11 June 2019.
|
28 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
5.48 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................