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Resolution number WTM/2019/127
MOVED
by Member R Northey, seconded by Deputy Chairperson S Chambers:
That the Waitematā Local
Board:
a) note
the new statutory responsibility of the chief executive under the Local
Government Regulatory Systems Amendment Act 2019, namely:
facilitating and fostering
representative and substantial elector participation in elections and polls
held under the Local Electoral Act 2001;
b) amend
standing order 2.3.3 by replacing:
Calling an extraordinary meeting at earlier time
The chairperson, or if they are unavailable, the chief
executive, may call a meeting for an earlier time if this is necessary to
deal with the business.
The person calling such a meeting must give each member
and the chief executive notice of the time and place of the meeting and the
matters in respect of which the meeting is being called, by whatever means is
reasonable in the circumstances, at least 24 hours before the meeting.
with:
Calling an emergency meeting
The chairperson, or if they are unavailable, the chief
executive, may call an emergency meeting for an earlier time than is provided
in Standing Order 2.3.2 if this is necessary to deal with the business.
The person calling such a meeting must give each member
and the chief executive notice of the time and place of the meeting and the
matters in respect of which the meeting is being called, by whatever means is
reasonable in the circumstances, at least 24 hours before the meeting.
c) Amend
standing order 7.2.3 by replacing:
Public notification about
extraordinary meetings
Where any extraordinary meeting of the
local board or a committee is called, and notice of that meeting cannot be
given in the manner required or permitted (by Standing Order 7.2.1 as
appropriate), Auckland Council shall publicly notify or otherwise advertise
that meeting and the general nature of business to be transacted at that meeting
as soon as practicable before the meeting is to be held, as is reasonable in
the circumstances.
with:
Notification of extraordinary /
emergency meetings
Where the council calls an
extraordinary or emergency meeting but cannot give public notice to the
extent required in Standing Order 7.2.1, the council must publicly notify the
meeting, and the general nature of business to be considered at it, as soon
as reasonably practicable before the meeting. If it is not practicable to
publish a notice in newspapers before the meeting, the council must publicly
notify the meeting as soon as practicable on the council’s website and
in any other manner that is reasonable in the circumstances.
d) Amend
standing order 9.4 (Definitions) by replacing:
Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local
Government Act 2002.
with:
Emergency meeting has the meaning defined in clause 22A of Schedule 7 of the Local
Government Act 2002.
Extraordinary meeting has the meaning defined in clause 22 of Schedule 7 of the Local
Government Act 2002.
e) Amend
standing order 9.4 (Definitions) by replacing:
Meeting means:
(a) any
first or ordinary or extraordinary meeting of the local board
(b) any
meeting of any committee, standing committee, joint committee, special
committee or subcommittee of the local board,
The provisions of these standing
orders regarding public access and notification need not apply at any meeting
of the local board, or committee of the local board, at which no resolutions
or decisions are made.
with:
Meeting means:
(a) any first
or ordinary or extraordinary or emergency meeting of the local board
f) Amend
standing order 9.4 (Definitions) by replacing:
Publicly notified means notified to members of the
public by a notice printed in appropriate newspapers circulating in the
Auckland region.
with:
Publicly notified means made known to members of the
public by a notice on the council’s website, until any opportunity for
review or appeal has lapsed, and by a notice printed in appropriate
newspapers circulating in the Auckland region.
g) Amend
standing order 9.4 (Definitions) by replacing:
Working day means any day of the week other than:
(a) a Saturday, a Sunday,
Waitangi Day, Good Friday, Easter Monday, Anzac Day, the Sovereign’s
birthday and Labour Day; and
(b) if Waitangi Day or Anzac
Day falls on a Saturday or a Sunday, the following Monday; and
(c) a day in the period
commencing with 25 December in any year and ending with 15 January in the
following year.
with:
Working day means any day of the week other than:
(a) Saturday,
Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the
sovereign’s birthday and Labour Day
(b) Where
Waitangi Day or ANZAC Day falls on a weekend, the following Monday
(c) Auckland
Anniversary Day
(d) a day
in the period commencing with 20 December in any year and ending with 10
January in the following year.
h) Amend
the following standing orders:
i) SO
2.3:
replace the heading “Extraordinary
meetings” with “Extraordinary and emergency meetings”
ii) SOs
7.2.2, 7.2.4
replace the words “extraordinary
meetings” with “extraordinary and emergency meetings”
iii) SOs
1.1.3, 2.4.1, 2.4.2, 7.3.2:
replace the words “extraordinary
meeting” with “extraordinary or emergency meeting”.
CARRIED
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