Komiti Tohu me te Arotake Tūranga Mahi, me te Rite o te Whiwhi ki Tā Tērā i Utu Ai / Appointments, Performance Review and Value for Money Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments, Performance Review and Value for Money Committee held in the Room 1, Level 26, 135 Albert St, Auckland on Thursday, 4 July 2019 at 9.34am.

 

present

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Members

Cr Ross Clow

 

 

Cr Chris Darby

From 9.35am, Item 1

 

Cr Richard Hills

 

 

Cr Penny Hulse

 

 

Cr Desley Simpson, JP

 

 

 

 

Ex-officio

IMSB Chair David Taipari

Until 10.03am, Item C1

 

 

ABSENT

 

Deputy Chairperson

Christine Fletcher

 

Member

Cr Josephine Bartley

 

 

 

 

Ex-officio

Deputy Mayor Bill Cashmore

 

 

 


Appointments, Performance Review and Value for Money Committee

04 July 2019

 

 

 

1          Apologies

  

Resolution number APP/2019/48

MOVED by Mayor P Goff, seconded by Cr P Hulse:  

That the Appointments, Performance Review and Value for Money Committee:

a)         accept the apologies from Deputy Mayor BC Cashmore for absence on council business and Deputy Chairperson C Fletcher and Councillor J Bartley for absence; and IMSB Chair D Taipari for early departure.

CARRIED

 

 

Cr C Darby joined the meeting at 9.35am.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number APP/2019/49

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments, Performance Review and Value for Money Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 6 June 2019, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 


 

 

8

Process for the appointment of directors and board members to the Auckland's council-controlled organisations

 

Resolution number APP/2019/50

MOVED by Mayor P Goff, seconded by Cr R Hills:  

That the Appointments, Performance Review and Value for Money Committee:

a)      make decisions on appointing directors to Watercare Services Limited, Regional Facilities Auckland and Panuku Development Auckland Limited

b)      note that the report is confidential due to the personal information contained in it and the final appointment decisions will be made publicly available at the conclusion of the appointment process.

CARRIED

  

 

9          Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

10        Procedural motion to exclude the public

Resolution number APP/2019/51

MOVED by Mayor P Goff, seconded by Cr C Darby:  

That the Appointments, Performance Review and Value for Money Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Claire Dennison - Partner – Kerridge and Partners; Jane Atherton – Consultant – Kerridge and Partners (RFA); Renisa Maki, Consultant – Kerridge and Partners; (Watercare); and Tim Scanlan, Consultant – Kerridge and Partners (Panuku) be permitted to remain for Confidential Item C1: CONFIDENTIAL: Appointing directors to Auckland’s council-controlled organisations after the public has been excluded, because of their knowledge of the item, which will help the Appointments, Performance Review and Value for Money Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

 

 

 

 

 

C1       CONFIDENTIAL: Appointing directors to Auckland's council-controlled organisations

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about candidates who have applied for vacancies on the board of Auckland's council-controlled organisations

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Chief Executive's Performance Objectives

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, during this item, the committee will discuss performance objectives for the Chief Executive including possible discussion about terms of employment and remuneration.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

9.39am            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.50am          The public was re-admitted.

 

 


 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Appointing directors to Auckland's council-controlled organisations

 

Resolution number APP/2019/52

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Appointments, Performance Review and Value for Money Committee:

e)      agree that the report and attachments will remain confidential until the conclusion of the appointment process after which the decisions will be made publicly available

f)       agree that the report must remain confidential due to the private information relating to individuals contained in the report.

 

 

C2

Chief Executive's Performance Objectives

 

Resolution number APP/2019/53

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Appointments, Performance Review and Value for Money Committee:

b)      agree that there be no restatement of the resolutions, report and attachments.

  

 

10.50am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments, Performance Review and Value for Money Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................