Komiti ā Pūtea, ā Mahi Hoki /

Finance and Performance Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 23 July 2019 at 9.36am.

 

present

 

Chairperson

Cr Ross Clow

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Josephine Bartley

 

 

Deputy Mayor Cr Bill Cashmore

 

 

Cr Fa’anana Efeso Collins

From 11.15am, Item 9

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

From 9.37am, Item 5

 

Cr Alf Filipaina

From 11.15am, Item 9

 

Cr Hon Christine Fletcher, QSO

 

 

Mayor Hon Phil Goff, CNZM, JP

Until 11.25, Item 10

 

Cr Richard Hills

 

 

IMSB Member Tau Henare

 

 

Cr Penny Hulse

 

 

Cr Daniel Newman, JP

From 10.49, Item 9

 

Cr Greg Sayers

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

From 9.57am, Item 8

 

Cr Wayne Walker

Until 11.03am, Item 9

 

Cr John Watson

 

 

IMSB Member Glenn Wilcox

From 9.38am, Item 6.1

 

Cr Paul Young

From 9.38am,Item 6.1

 

 

ABSENT

 

Members

Cr Dr Cathy Casey

 

 

Cr Mike Lee

 

 

IMSB Member Terrence Hohneck

 

 

IMSB Chair David Taipari

 

 

 

 


Finance and Performance Committee

23 July 2019

 

 

 

 

1          Apologies

  

Resolution number FIN/2019/74

MOVED by Chairperson R Clow, seconded by Cr J Watson:  

That the Finance and Performance Committee:

a)         accept the apologies from Cr C Casey, IMSB Member T Hohneck and IMSB Chair D Taipari for absence; Cr E Collins and Cr A Filipaina, for lateness, on council business; and Cr W Walker for early departure.

 CARRIED

Note:   Apologies were subsequently received from Cr M Lee for absence; Cr D Newman for lateness; and Mayor P Goff for early departure, on council business.

 

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Confirmation of Minutes

 

Resolution number FIN/2019/75

MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:  

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 18 June 2019, including the confidential section, and the extraordinary minutes of its meeting, held on Wednesday, 19 June 2019, as a true and correct record.

CARRIED

 

 

 

4          Petitions

 

There were no petitions.

 

 

 

5          Public Input

 

There was no public input.

 

 

 

Cr C Darby joined the meeting at 9.37am.

IMSB Member G Wilcox joined the meeting at 9.38am.
Cr P Young joined the meeting at 9.38am.

 


 

 

 

6          Local Board Input

 

6.1

Local Board Input - Upper Harbour Local Board regarding compensation funding for the loss of open space

 

Mrs Lisa Whyte, Deputy Chairperson of the Upper Harbour Local Board was present and spoke to the item.

 

Resolution number FIN/2019/76

MOVED by Cr J Watson, seconded by Cr W Walker:  

That the Finance and Performance Committee:

a)      receive and thank Upper Harbour Local Board Deputy Chair, Lisa Whyte, for her presentation regarding compensation funding for the loss of open space in the Upper Harbour area.

CARRIED

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

 

8

Compensation funding for the loss of open space in Upper Harbour

 

Cr J Walker joined the meeting at 9.57am.

 

Resolution number FIN/2019/77

MOVED by Cr J Watson, seconded by Cr W Walker:  

That the Finance and Performance Committee:

a)      agree to update the capital budget for the allocation of $6.044 million of compensation funding provided by the New Zealand Transport Agency following their compulsory acquisition of open space land in the Upper Harbour Local Board area, to fund the following park improvement projects across 2019/2020, 2020/2021 and 2021/2022:

i)       development of walking and cycling trails (greenways) at Rosedale Park

ii)      development of park assets, including play spaces and supporting infrastructure at:

A)     Caribbean Sportsfield/Unsworth Reserve

B)     Scott Point Sustainable Sports Park.

CARRIED

 

 


 

 

 

9

Council-controlled Organisations - Approval of 2019-2022 Statements of Intent

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

IMSB T Henare left the meeting at 10.26am.
Cr G Sayers left the meeting at 10.36am.
IMSB Member T Henare returned to the meeting at 10.49am.
Cr D Newman joined the meeting at 10.49am.
IMSB Member G Wilcox left the meeting at 11.00am.
Cr W Walker retired from the meeting at 11.03am.
Cr G Sayers returned to the meeting at 11.03am.

 

MOVED by Cr C Darby, seconded by Chairperson R Clow:  

That the Finance and Performance Committee:

a)      approve the statements of intent for Auckland Transport, Watercare Services Limited, Auckland Tourism, Events and Economic Development Limited, Regional Facilities Auckland, and Panuku Development Auckland Limited for 2019-2022

b)      note that the Auckland Tourism, Events and Economic Development Limited Board is currently finalising the targets and benchmarks for three of its performance measures in its 2019-2022 statement of intent

c)      delegate to the Chair and Deputy Chair of Finance and Performance committee the authority to comment and/or approve the final Auckland Tourism, Events and Economic Development Limited performance measures for inclusion in the 2019-2022 statement of intent

d)      approve the statements of intent for the Community Education Trust Auckland and the Contemporary Art Foundation for 2019-2022

e)      delegate to the Manager of CCO Governance and External Partnerships the authority to approve the final Mangere Mountain Education Trust 2019-2022 statement of intent.

 

The meeting adjourned at 11.08am and reconvened at 11.15am.

Cr C Fletcher, Cr P Hulse, Cr D Newman, Cr P Young and IMSB Member T Henare were not present.

 

Cr E Collins joined the meeting at 11.15am.
Cr A Filipaina joined the meeting at 11.15am.
Cr C Fletcher returned to the meeting at 11.16am.
IMSB Member T Henare returned to the meeting at 11.16am.
Cr P Young returned to the meeting at 11.19am.
Cr D Newman returned to the meeting at 11.19am.
Cr P Hulse returned to the meeting at 11.20am.

 

Resolution number FIN/2019/78

MOVED by Cr C Darby, seconded by Chairperson R Clow:  

That the Finance and Performance Committee:

a)      approve the statements of intent for Auckland Transport, Watercare Services Limited, Auckland Tourism, Events and Economic Development Limited, Regional Facilities Auckland, and Panuku Development Auckland Limited for 2019-2022

 

 

 

b)      note that the Auckland Tourism, Events and Economic Development Limited Board is currently finalising the targets and benchmarks for three of its performance measures in its 2019-2022 statement of intent

c)      delegate to the Chair and Deputy Chair of Finance and Performance committee the authority to comment and/or approve the final Auckland Tourism, Events and Economic Development Limited performance measures for inclusion in the 2019-2022 statement of intent

d)      approve the statements of intent for the Community Education Trust Auckland and the Contemporary Art Foundation for 2019-2022

e)      delegate to the Manager of CCO Governance and External Partnerships the authority to approve the final Mangere Mountain Education Trust 2019-2022 statement of intent.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.3, Cr D Simpson requested that her abstention for clause a), Auckland Transport’s statement of intent be recorded.

Note:   Pursuant to Standing Order 1.8.6 the following councillors requested that their dissenting votes be recorded against clause a):

·         Cr C Fletcher (Auckland Transport’s statement of intent)

·         Cr S Stewart (Auckland Transport’s statement of intent)

 

Attachments

a     23 July 2019, Finance and Performance Committee, Item 9 - Council-controlled Organisations - Approval of 2019-2022 Statements of Intent - PowerPoint presentation

 

 

 

10

Group Business Case Policy

 

Mayor P Goff retired from the meeting at 11.25am.

 

Resolution number FIN/2019/79

MOVED by Chairperson R Clow, seconded by Deputy Mayor BC Cashmore:  

That the Finance and Performance Committee:

a)      endorse the draft group business case policy in attachment A of this report.

b)      delegate approval of the final group business case policy to the Chair of the Finance and Performance Committee and the Group Chief Financial Officer following feedback from the council-controlled organisation boards.

c)      note that this is the last of the group financial policies to be developed as set out in Mayor Phil Goff’s letters of expectation addressed to the council-controlled organisations, dated 21 December 2016.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, Cr D Newman requested that his dissenting vote be recorded against clause a).

 

 


 

 

 

11

Summary of Finance and Performance Committee information memorandum and briefings, including the Forward Work Programme - 23 July 2019

 

Resolution number FIN/2019/80

MOVED by Deputy Chairperson D Simpson, seconded by Deputy Mayor BC Cashmore:  

That the Finance and Performance Committee:

a)      note the progress on the forward work programme

b)      receive the Summary of Finance and Performance Committee information memorandum and briefings – 18 June 2019.

CARRIED

 

 

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

12.01pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................