Komiti ā Pūtea, ā Mahi Hoki /

Finance and Performance Committee

OPEN MINUTES

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 23 July 2019 at 9.36am.

present

Chairperson	Cr Ross Clow
Deputy Chairperson	Cr Desley Simpson, JP
Members	Cr Josephine Bartley
	Deputy Mayor Cr Bill Cashmore
	Cr Fa’anana Efeso Collins	From 11.15am, Item 9
	Cr Linda Cooper, JP
	Cr Chris Darby	From 9.37am, Item 5
	Cr Alf Filipaina	From 11.15am, Item 9
	Cr Hon Christine Fletcher, QSO
	Mayor Hon Phil Goff, CNZM, JP	Until 11.25, Item 10
	Cr Richard Hills
	IMSB Member Tau Henare
	Cr Penny Hulse
	Cr Daniel Newman, JP	From 10.49, Item 9
	Cr Greg Sayers
	Cr Sharon Stewart, QSM
	Cr Sir John Walker, KNZM, CBE	From 9.57am, Item 8
	Cr Wayne Walker	Until 11.03am, Item 9
	Cr John Watson
	IMSB Member Glenn Wilcox	From 9.38am, Item 6.1
	Cr Paul Young	From 9.38am,Item 6.1

ABSENT

Members	Cr Dr Cathy Casey
	Cr Mike Lee
	IMSB Member Terrence Hohneck
	IMSB Chair David Taipari

Finance and Performance Committee 23 July 2019

1          Apologies

Resolution number FIN/2019/74

MOVED by Chairperson R Clow, seconded by Cr J Watson:

That the Finance and Performance Committee:

a) accept the apologies from Cr C Casey, IMSB Member T Hohneck and IMSB Chair D Taipari for absence; Cr E Collins and Cr A Filipaina, for lateness, on council business; and Cr W Walker for early departure.

CARRIED

Note:   Apologies were subsequently received from Cr M Lee for absence; Cr D Newman for lateness; and Mayor P Goff for early departure, on council business.

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number FIN/2019/75

MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:

That the Finance and Performance Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 June 2019, including the confidential section, and the extraordinary minutes of its meeting, held on Wednesday, 19 June 2019, as a true and correct record.

CARRIED

4          Petitions

There were no petitions.

5          Public Input

There was no public input.

Cr C Darby joined the meeting at 9.37am.

IMSB Member G Wilcox joined the meeting at 9.38am.
Cr P Young joined the meeting at 9.38am.

6          Local Board Input

6.1	Local Board Input - Upper Harbour Local Board regarding compensation funding for the loss of open space
	Mrs Lisa Whyte, Deputy Chairperson of the Upper Harbour Local Board was present and spoke to the item.
	Resolution number FIN/2019/76 MOVED by Cr J Watson, seconded by Cr W Walker: That the Finance and Performance Committee: a)      receive and thank Upper Harbour Local Board Deputy Chair, Lisa Whyte, for her presentation regarding compensation funding for the loss of open space in the Upper Harbour area. CARRIED

7          Extraordinary Business

There was no extraordinary business.

8	Compensation funding for the loss of open space in Upper Harbour
	Cr J Walker joined the meeting at 9.57am.
	Resolution number FIN/2019/77 MOVED by Cr J Watson, seconded by Cr W Walker: That the Finance and Performance Committee: a)      agree to update the capital budget for the allocation of $6.044 million of compensation funding provided by the New Zealand Transport Agency following their compulsory acquisition of open space land in the Upper Harbour Local Board area, to fund the following park improvement projects across 2019/2020, 2020/2021 and 2021/2022: i)       development of walking and cycling trails (greenways) at Rosedale Park ii)      development of park assets, including play spaces and supporting infrastructure at: A)     Caribbean Sportsfield/Unsworth Reserve B)     Scott Point Sustainable Sports Park. CARRIED

9	Council-controlled Organisations - Approval of 2019-2022 Statements of Intent
	A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	IMSB T Henare left the meeting at 10.26am. Cr G Sayers left the meeting at 10.36am. IMSB Member T Henare returned to the meeting at 10.49am. Cr D Newman joined the meeting at 10.49am. IMSB Member G Wilcox left the meeting at 11.00am. Cr W Walker retired from the meeting at 11.03am. Cr G Sayers returned to the meeting at 11.03am.
	MOVED by Cr C Darby, seconded by Chairperson R Clow: That the Finance and Performance Committee: a)      approve the statements of intent for Auckland Transport, Watercare Services Limited, Auckland Tourism, Events and Economic Development Limited, Regional Facilities Auckland, and Panuku Development Auckland Limited for 2019-2022 b)      note that the Auckland Tourism, Events and Economic Development Limited Board is currently finalising the targets and benchmarks for three of its performance measures in its 2019-2022 statement of intent c)      delegate to the Chair and Deputy Chair of Finance and Performance committee the authority to comment and/or approve the final Auckland Tourism, Events and Economic Development Limited performance measures for inclusion in the 2019-2022 statement of intent d)      approve the statements of intent for the Community Education Trust Auckland and the Contemporary Art Foundation for 2019-2022 e)      delegate to the Manager of CCO Governance and External Partnerships the authority to approve the final Mangere Mountain Education Trust 2019-2022 statement of intent.
	The meeting adjourned at 11.08am and reconvened at 11.15am. Cr C Fletcher, Cr P Hulse, Cr D Newman, Cr P Young and IMSB Member T Henare were not present. Cr E Collins joined the meeting at 11.15am. Cr A Filipaina joined the meeting at 11.15am. Cr C Fletcher returned to the meeting at 11.16am. IMSB Member T Henare returned to the meeting at 11.16am. Cr P Young returned to the meeting at 11.19am. Cr D Newman returned to the meeting at 11.19am. Cr P Hulse returned to the meeting at 11.20am.
	Resolution number FIN/2019/78 MOVED by Cr C Darby, seconded by Chairperson R Clow: That the Finance and Performance Committee: a)      approve the statements of intent for Auckland Transport, Watercare Services Limited, Auckland Tourism, Events and Economic Development Limited, Regional Facilities Auckland, and Panuku Development Auckland Limited for 2019-2022 b)      note that the Auckland Tourism, Events and Economic Development Limited Board is currently finalising the targets and benchmarks for three of its performance measures in its 2019-2022 statement of intent c)      delegate to the Chair and Deputy Chair of Finance and Performance committee the authority to comment and/or approve the final Auckland Tourism, Events and Economic Development Limited performance measures for inclusion in the 2019-2022 statement of intent d)      approve the statements of intent for the Community Education Trust Auckland and the Contemporary Art Foundation for 2019-2022 e)      delegate to the Manager of CCO Governance and External Partnerships the authority to approve the final Mangere Mountain Education Trust 2019-2022 statement of intent. CARRIED
	Note:   Pursuant to Standing Order 1.8.3, Cr D Simpson requested that her abstention for clause a), Auckland Transport’s statement of intent be recorded. Note:   Pursuant to Standing Order 1.8.6 the following councillors requested that their dissenting votes be recorded against clause a): · Cr C Fletcher (Auckland Transport’s statement of intent) · Cr S Stewart (Auckland Transport’s statement of intent)
	Attachments a     23 July 2019, Finance and Performance Committee, Item 9 - Council-controlled Organisations - Approval of 2019-2022 Statements of Intent - PowerPoint presentation

10	Group Business Case Policy
	Mayor P Goff retired from the meeting at 11.25am.
	Resolution number FIN/2019/79 MOVED by Chairperson R Clow, seconded by Deputy Mayor BC Cashmore: That the Finance and Performance Committee: a)      endorse the draft group business case policy in attachment A of this report. b)      delegate approval of the final group business case policy to the Chair of the Finance and Performance Committee and the Group Chief Financial Officer following feedback from the council-controlled organisation boards. c)      note that this is the last of the group financial policies to be developed as set out in Mayor Phil Goff’s letters of expectation addressed to the council-controlled organisations, dated 21 December 2016. CARRIED
	Note:   Pursuant to Standing Order 1.8.6, Cr D Newman requested that his dissenting vote be recorded against clause a).

11	Summary of Finance and Performance Committee information memorandum and briefings, including the Forward Work Programme - 23 July 2019
	Resolution number FIN/2019/80 MOVED by Deputy Chairperson D Simpson, seconded by Deputy Mayor BC Cashmore: That the Finance and Performance Committee: a)      note the progress on the forward work programme b)      receive the Summary of Finance and Performance Committee information memorandum and briefings – 18 June 2019. CARRIED

12        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.01pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................